STATE INNOVATIONS IN FAMILY PLANNING SERVICES PROJECT
                         AGENCY (SIFPSA), LUCKNOW
              Tel.: 0522-2237497-98, 2237523, 2237540, 2238390
                          Fax: 0522-2237574, 2237388
                            Website: www.sifpsa.org
 Expression of Interest for Empanelment of Chartered Accountants Firms
SIFPSA is an autonomous society of GOUP working for Health and Family
Welfare. SIFPSA invites applications from U.P. based, partnership CA firms
having sufficient staff and experience of carrying out audits in societies / other
organizations.
The empanelment would be valid only for three years. Details of criteria for
empanelment is available at www.sifpsa.org.
Any queries may be addressed to CA Anupam Kumar Garg, Manager (Internal
Control) within 7 days from the date of publication at gmfinance@sifpsa.org.
Interested CA firms may submit application to General Manager (F&A),
SIFPSA, Om Kailash Tower, 19 ­ A, Vidhan Sabha Marg, Lucknow ­ 226001
up to 07.10.2019 till 5.00 PM.
SIFPSA is seeking fresh empanelment of chartered accountants firms from the financial year
2018 ­ 19. The idea is to establish an effective and result oriented Audit system in place that
would increase the efficacy of the systems within SIFPSA. In order to ensure the effective
Audit system that require in SIFPSA in current scenario, wherein SIFPSA is handling funds
and stakes of multiple organizations, following broad points are proposed for smooth
empanelment of annual audits of Div PMUs/ other organizations and SIFPSA :






Objective :

       The primary objective of the audit is to review and report if the organization has
maintained adequate supporting documents & books of accounts and that the funds
received by them have been utilized by them for authorized purposes with prescribed rules
and procedures. Auditors are also required to certify the expenditure incurred by the
agencies.


Statement of work :

        The audit will cover the disbursements released to the DPMUs/ Organization by
SIFPSA from 1st April to 31st March of next year in case of annual audit and pre - determined
period in case of final audit. The audit will involve review of: -

       The adequacy of the accounting system, records and reports.
       The adequacy of the Internal Control System.
       The DPMUs/ Organization's compliance with the provisions of the Grant Agreement
       and 'Terms and Conditions'.
       The eligibility/admissibility of any expense.


Audit report :

         The auditor should complete the audit/s and submit report by the date, fixed by
management of SIFPSA for Annual Audit. Three copies of report should be forwarded to
SIFPSA. Auditors should not send copy of audit report to the agency. The written comments
of the DPMUs/ Organization on each audit point be obtained during audit and shall be made
part of the audit report.

       The audit report shall invariably include the following:

       The 'Audit Summary Sheet' on the suggested format, which will be provided to
       auditors by SIFPSA, followed by a detailed report.
       Auditors comment on various points along with a brief summary of audit findings and
       recommendation as per the enclosed 'Audit Summary Sheet'.
       .A summary of the comments and explanations on the audit findings offered by the
       management of the DPMUs/ Organization.
       .A Variance Analysis Report for each budget-head (including detailed sub-heads)
       with reasons of variance. The report should give sub head wise details of total
       budget, budget up to the period, total expenditure up to the period and variance.
       (This report shall cover the total expenditure made by the DPMUs/ Organization, right
       since inception of the project till the end, including the expenses payable)
        A Status Report of purchase, location and use of assets/ equipment in the suggested
        format, which should be duly filled and signed by the DPMUs/ Organization.
        A list of all expenses which in the opinion of the auditor has been incurred for
        unauthorized purposes and are liable to be disallowed and recovered.
        A fund utilization certificate wherein the fund utilized by the agency up to the period
        covered under audit is certified.
        As far as possible, auditors have to put their efforts to settle the old audit
        observations. A report on the action taken by the DPMUs/ Organization on the
        corrective action suggested by SIFPSA on audit findings of audits conducted prior to
        this audit. The report may be submitted in a tabular form providing details of
        corrective actions suggested and action taken by the agency.
        A list of assets purchased out of project fund. The list will also provide details of
        purchase, e.g., date of purchase, total value and unit rate, quantity, etc.
        A report on reversal of accounting entry and/ or refund of amount disallowed by
        SIFPSA on suggested format.


Composition of audit team :


     Based on the volume of work involved, the composition of audit should be decided.
However, at least one member of the team must be a fully qualified Chartered Accountant.


Time frame for completion of audit :

       The audit of the DPMUs/ Organization should be completed & report should be
submitted by the date fixed by management of SIFPSA for Annual Audit positively.

Criteria For Empenalment of firms of Chartered Accountants:

In order to ensure the effectiveness and timely compliance of the instructions of the
management regarding Conducting the Audit at the field level and within SIFPSA some
basic criteria has to be considered. Criteria of empanelment of Chartered Accountants Firms
may be as under:


Sl No     Criteria                                         Justification

1         It should have 2 to 5 partners.                  Mediocre audit firm. Commensurate
                                                           with reasonable audit fee.

2         It should have sufficient audit staff            To ensure un- interrupted and timely
                                                           execution of audit.

3         It should have experience in audit of Similar experience would enhance
          societies                             quality of audit.

4         The firm should agree to fee offered by Transparency and un - biasness of
          SIFPSA.                                 allotting audits.
Duration of empanelled firms of Chartered Accountants :







Empanelment of firms of Chartered Accountants may be for three years.


Fee slabs and financial implication:

The fee slab may be based on two factors, viz., grant disbursed during the period covered
under audit and distance of DPMUs/ Organization from the audit firm. The fee slab may be
as below:


Grant      disbursed     to   Fee payable for audit of each unit based on distance of
DPMUs/         Organization   DPMUs/ Organization from the office of the audit firm
during the period             Less than 200 KMs.           More than 200 KMs.
Up to Rs. 10 Lakhs            Rs. 9000                     Rs. 11000
Rs.10 ­ 25 lakhs              Rs. 14000                    Rs. 16000
Rs. 25 ­ 50 lakhs             Rs. 19000                    Rs. 21000
Rs.50 ­ 100 lakhs             Rs. 24000                    Rs. 26000
Above Rs.100 lakhs            Rs. 29000                    Rs. 31000


Cancellation of empanelled firms of Chartered Accountants :

Management of SIFPSA may cancel empanelment of Chartered Accountants Firms at any
time without assigning any reasons.