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Forest Department,Bhubaneswar, Orissa
September, 16th 2019
                     FOREST HEADQUARTERS, ODISHA
   OFFICE OF THE PRINCIPAL CHIEF CONSERVATOR OF FORESTS & HOFF
                 ARANYA BHAWAN: BHUBANESWAR ­ 23.

                               ADVERTISEMENT
   No.    854     /10F (CAMPA) 10/2019                 Dated : 10-09-2019
           Applications from retired personnel dealing with Treasury related
works are invited from eligible candidates for engagement of Consultant in
Forest Department on contract basis with consolidated remuneration as per
                                            No 7022/F dated 17.03.2018.
Office Memorandum of Finance Deptt. No.7022/F                   1              This
engagement shall be initially for a period of two years   s based on assessment
of performance. The details of engagement viz. eligibility ciriteria,
        ation, job chart, qualification, etc. are available in website of Principal
remuneration,
Chief            rvator
          Conservator       of       Forests      &      HoFF,      Odisha       ­
                        /forest.odisha.gov.in
www.odishaforest.in/forest.odisha.gov.in
   1. Consultant (one no) ­ Level (11 to 14) under ORSP Rules,2017

       Applications along with copies of supporting documents viz. educational
                                                           Ex
qualification, experience, etc. may be sent to the Chief Executive    Officer,
State Authority, , Compensatory Afforestation Fund, Odisha, O/o the Principal
Chief Conservator of Forest & HoFF,   , Odisha Bhubaneswar, Aranya Bhawan,
                                   Pin
Chandrasekharpur, Buhbaneswar Pin-751023.
     The last date for receipt of application is 04th October, 2019 at 2.00
PM. Interview will be conducted on 15.10.2019 at 11.30 AM in the office of
the CAMPA Authority. The candidates are to report the office of CAMPA
Authority by 10.30 AM for documents verification.

     The Authority reserves all rights to cancel the advertisement and the
process of engagement without assigning any reasons thereof.


                                                                 Sd/-
                                                                         Officer
                                                         Chief Executive Officer.
                                                                State Authority,
                                                       Comp. Afforestation Fund,
                                                                         Odisha.
                                                                Annexure-A

   The CAMPA authority intends to engage a retired personnel dealing with
Treasury related works in the State Authority of CAMPA. The intending
applicant need be retired treasury personnel as Consultant with maximum
age of 65 years. He /She should have following qualifying aspects in his job
profile.
  1. He     should    have   worked    as     a   Senior     Assistant/Section
     Officer/Establishment Officer in any District treasury for at least 5
     years.
  2. He should have handled passing of treasury bills for at least 7 years.
  3. He must be knowledge in basic computer operation.
  4. He should have experience in annual treasury inspection of line
     department.
  5. He should have knowledge in Cash book, Bill book inspection and
     verification.
  6. He should be thorough in treasury code and OGFR for financial
     discipline.
  7. He should have basic knowledge in IFMS transaction.
  8. He should be able to prepare the budget.
  9. He should be able to guide on Financial Rules, Procurement procedures.

     The service conditions for the candidate.

   His maximum age permissible shall be 65 years.
   He has to attend the office in all working days of the Government.
   The remunerations will be paid monthly as applicable vide Office
   Memorandum of Finance Department No.7022/F dt 17.3.2018 regarding
   engagement of retired Govt. servant.
   He will work till the pleasure of the authority. His services will be
   terminated with one months notice from either side.
   The person will be engaged for two years which will be extended for
   another two years if both parties agree.
   He shall be engaged as Consultant in CAMPA Cell, O/o PCCF & HoFF,
   Odisha. The Section officer of CAMPA Cell will assign the work to the
   consultant and the consultant will report the day to day work to the
   Section Officer of the wing.
                FOREST HEADQUARTERS, ODISHA
                INCIPAL CHIEF CONSERVATOR OF FORESTS & HOFF
OFFICE OF THE PRINCIPAL
            ARANYA BHAWAN : BHUBANESWAR ­ 23.

                 (CAMPA) 10/2019 Dated, Bhubaneswar the 10th September, 2019
NIT No. 855 /10F (CAMPA)-10/2019


     The State Authority, Compensatory Afforestation Fund, Odisha invites
Proposals in sealed cover from the Chartered Accountants empanelled with
C&AG (Comptroller and auditor General of India) to conduct Internal Audit of
Compensatory    Afforestation   Fund   Management   and   Planning   Authority
                              under State CAMPA, Odisha. Details of the
(CAMPA) activities undertaken under
provisions in RFP are available at www.odishaforest.in and www.odisha.gov.in
                                                         their proposal along
(All Tenders Section). Interested CA firms should submit their
with other related documents as per RFP addressed to the Chief Executive
Officer, State Authority, Compensatory Afforestation Fund, Odisha, O/o the
                                                      Bhubaneswar
PCCF & HoFF, Odisha, Aranya Bhawan, chandrasekharpur, Bhubaneswar-
                    04
751023 on or before 04.10.2019 by 01.00 PM.



                                                                  Sd/-
                                                      Chief Executive Officer,
                                              State Authority, Compensatory
                                                  Afforestation Fund, Odisha.
          INVITING REQUEST FOR PROPOSAL (RFP) FOR INTERNAL AUDITOR
The Chief Executive Officer, State Authority, Compensatory Afforestation Fund, Odisha, O/o
the Principal Chief Conservator of Forests & HoFF, Odisha invites proposals from the
Chartered Accountants empanelled with C&AG (Comptroller and Auditor General of India)
with an average minimum turnover of Rs. 20 Lakh per annum for the last three years to
conduct Internal Audit of the CAMPA (Compensatory Afforestation Fund Management and
Planning Authority) works in the Head Office and all executing Divisions/Circles ( List in the
Annexure). The selected auditor shall conduct an assessment of the adequacy of the Project
Management, Financial Management, and Procurement Procedures including internal
controls thereof and to submit the reports as specified in Terms of Reference (ToR). The
auditor shall provide the information timely reports on the financial aspects of the project to
enable the Implementing Officers as well as State Authority of Compensatory Afforestation
Fund, Odisha to take corrective measures, wherever necessary.
The interested parties must provide the proof of information indicating that they are
qualified to perform the services along with the following on or before 04.10.2019 at 1.00
PM in a sealed envelope super-scribed "Tender for Internal Audit" to the address as
mentioned below. In addition, details of the Firm, Address, Phone no , email id may also be
provided for further correspondence.
Address for Communication & Submission of Sealed Tender:
Chief Executive Officer,
State Authority, Compensatory Afforestation Fund, Odisha
O/o the Principal Chief Conservator of Forests & HoFF, Odisha,
Aranya Bhawan, Chandrasekharpur, Bhubaneswar-23,
Phone-0674-2302036
Email: campa.pccfodisha@gmail.com

Technical bid will be opened in the presence of Consultants on the same day at
04.10.2019 at 4.00 PM. The financial bid of the eligible Firms will be opened
subsequently with due intimation to the eligible firms.
Based on the eligibility criteria as mentioned in the RFP, the applicant agency will be
selected. State Authority of Compensatory Afforestation Fund, Odisha reserves its right to
cancel/modify this tender at any stage without assigning any reason. For any further
clarifications, please write to the Chief Executive Officer, State Authority Compensatory
Afforestation Fund, Odisha in email at campa.pccfodisha@gmail.com
Chief Executive Officer,
State Authority, Compensatory Afforestation Fund, Odisha
O/o the Principal Chief Conservator of Forests & HoFF, Odisha
Terms of Reference (ToR) for the Chartered Account Firms applying for undertaking
half yearly concurrent audit of accounts records at the State Authority of
Compensatory Afforestation Fund, Odisha for the year 2009-10 to 2017-18.

 1. Background:
         State CAMPA-Orissa (Compensatory Afforestation Fund Management and Planning
    Authority) has been constituted on 14.08.2009 in consonance with the guidelines issued
    on 21.07.2009 by the Government of India, Ministry of Environment and Forests and
    Hon'ble Supreme Court's Judgment dated the 10th July 2009. The Compensatory
    Afforestation Fund Act, 2016 has been enacted on Aug 3rd 2016 and the Compensatory
    Afforestation Fund Rules, 2018 have been notified on 10th August, 2018. State
    Compensatory Afforestation Fund has been created under Section 4(1) of the Act under
    interest bearing Public Account of the State. State Fund will receive monies from the
    following sources.
       a) Unspent balance of all monies by Adhoc Authority.
       b) 90% of all monies collected by State and placed under Adhoc Authority along with
          interest accrued thereon.
       c) All monies realized from User Agencies by the State towards CA, ACA, PCA, NPV,
          Catchment Treatment Plan, etc.
       d) Funds recoverable from User Agencies for area diverted within protected areas.
       e) Grant-in-aid, loans, gifts or donations received by State Authority.

"State Compensatory Afforestation Fund Management and Planning Authority" or State
Authority has been constituted by a notification in the Official Gazette. The State Authority
has a Governing Body, Steering Committee, Executive Committee and a Chief Executive
Officer to look into the day to day functioning of the Authority. Different bodies of the State
Authority have been notified by the State Government. The State Government has notified
the head in which monies are to be deposited.       Monies received for CA, ACA, PCA, CATP
etc. are to be utilized for the said purpose. Monies received towards NPV are to be utilized as
per the approved APO.10% of the amount realized from User Agencies is to be transferred to
National Fund. The procedure for utilization of CAMPA funds in the state is notified by the
State Government on 27.06.2019. State CAMPA fund realized under NPV comprises money
realized towards Net Present Value (NPV) has to be utilized through an approved Annual
Plan of Operations. The major activities are furnished hereunder:
        i)      Assisted Natural Regeneration
        ii)     Artificial Regeneration
        iii)    Silvicultural operation in forests
        iv)     Protection of plantations and forests
        v)      Pest and disease control in forests
        vi)     Forest fire prevention and control
        vii)    Soil and Moisture Conservation measures, Improvement of wildlife habitat.
        viii)   Rejuvenation of forest cover in non-forest land in wildlife corridor
        ix)    Establishment and maintenance of rescue centres and veterinary treatment to
               wild animals
        x)     Voluntary relocation of villages from protected area
        xi)    Supply of fuel wood saving cooking devices
        xii)   Management of biological diversity and resources
        xiii)  Strengthening Forest & Wildlife related infrastructure, Capacity Building etc.
        xiv)   Establishment and maintenance of modern nurseries
        xv)    Promoting conservation and sustainable use of biological              diversity,
               documentation etc
        xvi)     Purchase and maintenance of equipments for communication and information
                 technology
        xvii)    Construction and maintenance of inspection paths, forest roads, fire lines,
                 watch towers etc.
        xviii)   Construction of residential and office buildings for the front line staff.
        xix)     Engagement of local people for assisting Forest Deptt. for protection of forest
                 and Wild life.
        xx)      Survey and mapping of forest areas
        xxi)     Monitoring and evaluation
        xxii)    Publicity and awareness
        xxiii)   Production and distribution of Quality Planting Material at subsidized price
        xxiv)    Forest Certification

For further information, the provisions of the Campa Act and Rules can be referred.

2.    OBJECTIVE OF INTERNAL AUDIT
The objectives of internal audit are as follows:
Check accuracy and authenticity of records presented by Implementing Offices
    Ascertain that accounting policies are followed as per plans/rules
    Analyse & improve internal checking system
    Evaluate the procurements being done.
    Facilitate prevention and detection of mis-statements
    Examine safeguarding of asset
    Provide new suggestions
    To evaluate adequacy of internal control system
    To ensure compliance of laid down policies, procedures, accounting and financial
      reporting documented in Financial Management Manual of the project
    Internal audit provides project management with timely information and
      recommendations on financial management aspects to enable the management to
      take corrective measures, wherever necessary, in due time.







3.      SCOPE OF AUDIT

   The overall scope of Internal Audit in State Authority of Compensatory Afforestation
Fund, Odisha will include:
   a) Enable the auditor to confirm compliances with Financial Management Guidelines
       followed in the State Authority of Compensatory Afforestation Fund, Odisha.

     b) Enable the auditor to confirm compliance with Financial Management Guidelines laid
        down for the projects implemented through various Implementing Offices.

     c) Provide CAMPA Authority with timely and real time information on Financial
        Management aspects of the project, including internal controls, compliance with
        financing agreements and need for improvement and to enable follow-up action. This
        will involve regular and frequent visits to different Forest offices to check adherence
        with internal control requirements including bank reconciliations, timely
        maintenance of books/accounting software and accuracy of reporting, physical
        progress etc.

4.     STANDARDS
       The audit will be carried out in accordance with the Engagement and Quality Control
Standards promulgated by the Institution of Chartered Accountants of India (ICAI). The
auditor should accordingly consider materiality when planning and performing the audit to
reduce audit risk to an acceptable level that is consistent with the objective of the audit.
Although the responsibility for preventing irregularity, fraud, or the use of credit proceeds
for purposes other than as defined in the legal agreement remains with the borrower, the
audit should be planned to have a reasonable expectation of detecting material mis-
statements in the project financial statements.

5.    GENERAL
      The auditor should be given access to all legal documents, correspondences, financial
manual, procurement manual, Central/State Government guidelines and any other
information associated with the CAMPA activities and deemed necessary by the auditor.




6.      FINANCIAL TRANSACTIONS (Areas need to be checked by Internal Auditor)

     A. Internal Audit of the State Authority of Compensatory Afforestation Fund, Odisha
        shall be conducted on half yearly basis to
            i) Review of operations at Office of the State Authority, Head offices and other
                  Implementing offices and to assure whether the operations are conducted
                  economically and efficiently.
            ii) That proper books of account/operation of accounts is maintained as per
                  prevailing rules and procedures.
            iii) To add value to improve the efficient management of CAMPA Fund.
            iv) Timely adjustment of the advances paid to suppliers/staff/sub-disbursers/ etc
                  if any.
            v) Checking cash book in regular intervals.
            vi) The payment vouchers are supported by proper supporting documents.
            vii) Whether the expenditure has been booked in proper head of account.
            viii) That an appropriate system of accounting and financial reporting exists, on
                  the basis of which claims are prepared and submitted for reimbursement.
      ix) Adequate records are maintained regarding assets created and assets
          acquired by the State Authority of Compensatory Afforestation Fund, Odisha
          and Implementing Offices including details of cost, identification and location
          of assets.
      x) The Internal auditor shall provide /update regarding any changes made in
          accounting standards and ensure its implementation.
      xi) Whether appropriate procurement procedures followed.

B. Internal audit of each Implementing Offices (IO) should be conducted on half yearly
   basis for each APO. It should be carried out in accordance with the Internal Auditing
   Standards of Institution of Chartered Accountants of India (ICAI), and will include
   such substantive and control tests as the Internal Auditor considers necessary under
   the circumstances.

          The internal auditor will conduct an assessment of the adequacy of the project
   Financial Management system, including internal controls. This would include
   aspects such as:
      a) Whether appropriate controls as specified by the Financial Management
          Manual (FMM), General Financial Rules (GFRs) and other relevant
          Central/State Government notifications are operating satisfactorily. The
          auditor should suggest methods for improving weak controls or creating them
          where these controls do not exist.
      b) That proper books of account/operation of accounting software as laid down
          in the Financial Management Manual and adequate documentation is being
          maintained timely and accurate reporting for State Authority activities.
      c) That an adequate system is in place to ensure that goods, works and services
          are being procured in accordance with the procurement procedures
          prescribed for the CAMPA. The audit should report by exception any such
          cases found where these guidelines are not followed.
      d) That an appropriate system of accounting and financial reporting exists, on
          the basis of which claims are prepared and submitted for reimbursement.
      e) Adequate records are maintained regarding assets created and assets
          acquired by the project, including details of cost, identification and location of
          assets.
      f) Timely adjustment of the advances paid to suppliers/staff/etc if any.
      g) Checking cash book in regular intervals.
      h) The payment vouchers are supported by proper supporting documents.
      i) Whether the expenditure has been booked in proper head of account.
      j) Payment of taxes to government authorities in time, such as professional tax,
          Income tax, GST and TDS.
      k) The expenditure should be checked as per permissible and non-permissible
          list issued by State Authority. Verifying compliance with the recommendation
                of the internal audit report of the previous period(s) and provide comments
                thereon.


7.      TIMING AND COVERAGE

        Internal audit will be carried out on a half yearly basis in the Campa State Authority
Office, and will include State Authority of Compensatory Afforestation Fund, Odisha and
Implementing Offices (IOs). The Internal Audit firm will submit an Audit Schedule of
different Implementing Offices in advance after due discussion.

8.      REPORTING

       In addition to detailed internal audit report, the auditor should provide an Executive
Summary highlighting critical issues which require the attention of the Chief Executive
Officer of the State Authority of Compensatory Afforestation Fund, Odisha and the status of
action on the previous recommendations. In addition to the division wise reporting, a
consolidated state report has to be prepared half yearly wise.


9.      PERIOD OF APPOINTMENT

       The present contract is for two financial years, for two Annual Plan of Operations. It
can be further extended for another two years on the basis of the performance. For
Completed Project Audit will be on the Project basis and for other projects, it will be for half
yearly basis.

10.     AUDIT FEES AND OUT OF POCKET EXPENSES FOR THE ASSIGNMENT

      1. The Audit Fee of Rs.20,000/- plus GST per year/APO will be paid for each Division.
      2. The Firm has to keep one auditor in the State Authority Office on a continuous basis
       to oversee the expenditures of all the divisions, Head Offices, State Authority Office and
       to coordinate the financial transactions and reporting of different implementing
       officers. For this an amount of Rs. 30,000/- plus GST for 1 (one) per month will be paid.
      3. The amount stated in 1 & 2 shall be finalized as per the lowest bid.
      4. These fees are exclusive of all expenses of Boarding, Lodging, Conveyance and all out
       of pocket expenses in connection with the Audit. TA/ DA and expense related to travel
       outside Bhubaneswar for official purpose only, shall be reimbursed in such cases
       where arrangements are not being made by the concerned Divisions. The eligible rate
       is as per equivalent class of officers of Govt. of Odisha.
      5. To claim reimbursement, the Internal Auditor/member of the audit Team needs to
       submit the Travel Expense Claim along with the relevant bills/ vouchers, boarding
       passes, tickets and hotel bills and approval from the authorized approving authority
       within two weeks from the date of return from the trip.
      6. Submission of hotel bills is mandatory with the Travel Expense Claim.
      7. For local travel during official visit within Bhubaneswar, they will make their own
       arrangements.
      8. Team members should have their own laptops and other peripherals including
       mobile phone.
      9. The audit team will be provided minimum facilities for accommodation in the
       divisions wherever it is feasible and possible.

11.         SELECTION CRITERIA FOR AUDITORS

1. Appointment of Auditors:
   The auditors will be appointed as per the selection procedure of this RFP and for a period
   of two years in accordance with the guidelines of the State Authority of Compensatory
   Afforestation Fund, Odisha. The re-appointment depends on the performance and his
   reconfirmation to work as per TOR.
2. Eligibility Criteria:
         i. The firm must be empanelled with C&AG, without which the application of the
            firm would not be considered.
        ii. The applicant firm is Independent of the entity to be audited.
      iii. The audit firm is not the incumbent Internal Auditor of the State Authority and
            Implementing Offices.
       iv. No partner of the audit firm or any qualified employee of the firm is related to any
            member of the Governing Body/Executive Committee/ Relative would mean
            husband, wife, brother, or sister or any lineal ascendant or descendant.
        v. Neither the firm nor its Partners or Associates have any interest in the business of
            the State Authority and Implementing Offices.
       vi. The audit will not be done by a person who was either an employee in the
            projector a partner/employee of the retiring auditor, unless such person is
            employed with the firm for at least one year.
      vii. Preference will be given to the CA firm having Head office/ Branch office at
            Bhubaneswar.
     viii. Firms must qualify following minimum criteria:

      Sl.
                                     Particulars                        Minimum Criteria
      No
              Number of Full Time Partners associated with the firm
              with at least one being a Fellow CA having more than
       1.                                                                   3 (Three)
              5years experience in (As per Certificate of ICAI as on
              1.1.2019)
              Turnover of the firm
       2.                                                                  Rs 20 Lakhs
              (Average annual in last three financial years)
     3.   No. of Years of Firm Existence                                     10 Years
          No. of assignments of Internal Audit of Corporate/Sate
          PSU/Govt. Companies except Bank Branch Audit having
     4.                                                                       2 (Two)
          a turnover of not less than Rs 25 crores in the last 5
          years.
          No. of assignments: Experience of audit of section 8
          Companies having funds for utilisation more than
     5.                                                                    2 (Two) years
          Rs.500 crores (other than Audit of Charitable
          Institutions & NGOs) in the last 5 years.




   3. SUPPORTING DOCUMENTS FOR ELIGIBILITY CRITERIA
       Following supporting documents must be submitted by the firm along with the
technical proposal:
          i. A self-attested copy of the latest empanelment intimation letter issued by the
             C&AG.
         ii. A certificate from the firm to the effect that no partner of the firm has been
             found guilty of professional/other misconduct by the Institute of Chartered
             Accountants of India under the First or Second Schedule of the Chartered
             Accountants Act, 1949 or is one against whom disciplinary sanction orders have
             been passed by the Public Companies Accounting Oversight Board. In case the
             firm has such partners, the firm provides details of such partners and certifies
             that they will not be associated with the audit in any manner.
        iii. A Declaration signed by an authorized partner of the audit firm verifying that
             the applicant is independent of the entity to be audited that they have no
             relationship with the entity to be audited (in particular, the auditor should not
             be employed by, serve as director for, or have any financial or close business
             relationship with the entity during the period(s) covered by the audit or
             immediately thereafter for a period of two years).
        iv. A self-attested copy of the latest firm constitution certificate issued by the ICAI
             (this certificate shall also act as evidence for verifying the Date of Constitution
             of the firm). This certificate should not be older than 30 days as on the date of
             the RFP.
         v. A copy of the audited balance sheet and Profit & loss statement for the last
             three years, income tax return for three years.
        vi. A copy of the appointment letters from the audited organizations including the
             commencement and completion of the assignment.
     4. Procedure for Selection of Firm
     1. The selection will be done using Quality-cum-Cost Based System (QCBS) process, 70
        percent weightage would be given to the technical evaluation and 30 percent
        weightage would be given to financial bid. The firm securing highest mark in the
        QCBS process would be awarded the assignment. However, in case of more than one
        firm securing the same mark, then the selection would be made on the marks secured
        in the Technical Evaluation. The firm securing highest mark in the Technical
        evaluation would be selected. Again, if there is a tie in the Technical mark, then the
        firm having highest average turnover in last 3 (three) years i.e 2015-16, 2016-17 and
        2017-18 would be selected for the assignment.
     2. The firms should submit their Technical and Financial bids in separate sealed
        envelopes and both the envelops are to be packed inside one sealed envelope
        indicating `Technical Proposal' and `Financial Proposal' on top of the respective
        envelops. The Financial Proposal is also to be marked as `DO NOT OPEN WITH
        TECHNICAL PROPOSAL'. Similarly, the outer envelope is to be superscripted with
        `Request for Proposal for Concurrent Audit 2019-20 ­ TO BE OPENED ONLY IN THE
        PRESENCE OF THE AUDIT COMMITTEE'.

        A.     Technical bid
        The firm should submit Technical bids having criteria on the following areas basing
        on which evaluation of bids will be made. The supporting documents with reference
        to the claims made in the technical bid should be submitted along with the technical
        bid.

EVALUATION CRITERIA FOR SELECTION OF AUDIT FIRM
 Sl.                                                                                Max
                          Evaluation Criteria
 No                                                                                Marks

 1     Number of Partners (5 marks each partners)Maximum up to 3partner              15

       Number of Professionally semi Qualified Staff( CA Inter/CMA Inter)
 2                                                                                   20
       CA Inter/CMA Inter each 4Marks Maximum5no's staff.
       Turnover for the last three years
 3     More than 15 lakhs and up to 20 Lacs-5 marks for each year, more than         15
       20Lacs-5 marks

       Number of Internal Audit of State PSU's or Govt. recognized
 4     Organizations undertaking during last 5 years                                 10
       (5 marks for each assignment, maximum Two year)

 5     Experience in Number of Audit in organization under Section 8 of              20
       Company Act 2013 undertaken during the last 5 years.(10 marks for
      each assignment, maximum 2 assignments)

      Number of World Bank Project Audits/ or similar externally Aided
 6    Project Audit ** undertaken during the last 5 years                             10
      (5 marks for each assignment, maximum Two assignments

 7    Head Office of the Firm in Bhubaneswar                                          10


* The audit firms must be empanelled with the C&AG and eligible for major audits.









B      Financial Bid
The firm obtaining score more than 70 marks in Technical Bid shall qualify for Financial Bid.
For each Division an amount of Rs.20000 per APO has been fixed. Firms applying for the
assignments are to submit the financial bid in a separate envelop stating the cost per APO
per Division.
In addition, in the Campa State Authority office, an Auditor has to be stationed to oversee the
works in the State Authority and coordinate with the Divisions. An amount of Rs. 30000 is
fixed per month. The Firms are to submit the bid stating clearly their cost per month.
The firm shall quote the audit fee with reference to audit fee mentioned above separately for
Head Office of State Authority, O/o The PCCF (WL), OFSDP, Circle Office and Implementing
Divisions.

12.    OTHER TERMS AND CONDITIONS

     i. The CA firm shall depute at least two semi qualified CA's headed by a qualified CA to
        conduct the audit of Head Offices and Implementing Offices.
    ii. The payment of audit fees will be made after the submission of Internal audit reports
        satisfactorily in line with Audit objectives and Terms and conditions.
  iii. Nothing shall be extra towards improvement and corrective suggestions /assistance
        in preparation of Annual accounts, being made by the internal auditors.
   iv. The State Authority of Compensatory Afforestation Fund, Odisha shall not be liable
        for any type of payments to be made by the firm to the employees/internal auditors
        deployed to conduct the Internal Audit.
    v. The contract can be terminated /concluded even at an earlier date, after serving one
        month notice by either side.
   vi. No advance payment will be made on any account, however prorate payment of the
        fee would be paid on submission of Audit Report.
  vii. The audit will be conducted during the office hours of the Implementing Offices.
  viii. State Authority of Compensatory Afforestation Fund, Odisha shall not be responsible
        for any additional liability of the staff of CA Firm like PF/ESI or other statutory
        benefit. State Authority of Compensatory Afforestation Fund, Odisha shall not be
        liable for any compensation under the workman compensation Act.
   ix. The Staff of CA Firm will be bound by rules of discipline and will make entries in the
        visitors register maintained at the reception of the Head Office or any of its
        implementing offices.
    x. Any dispute if raised shall be referred to State Authority of Compensatory
        Afforestation Fund, Odisha and decision of the State Authority of Compensatory
        Afforestation Fund; Odisha shall be final and binding.




                   SUGGESTED FORMAT OF INTERNAL AUDIT REPORT

Part A: Brief details of the Auditee and Audit:
    a. Name and address of the Auditee:
    b. Names of Office bearers:
    c. Name/s of Audit Team Members:
    d. Days of audit :
    e. Period covered in the previous audit :
    f. Period covered in the current audit:

Part B: Executive Summary:
The Executive Summary should normally cover the following items:
    a. Objectives of audit
    b. Methodology of audit
    c. Status of implementation of the financial management system
    d. Status of compliance of previous audit reports, including major audit observations
       pending compliance
    e. Key areas of weaknesses that need improvement, classified into the following areas:
           i. Disallowance of expenditure as per the World Bank rules
          ii. Procedural Lapse
         iii. Accounting Lapse
         iv. Accounting books & records not maintained.
    f. Recommendations for improvements

Executive Summary to include the following format:-
                                                                 Auditee's        Agreed
 Para                      Implications     Recommendations
        Observations        with risks                          Comments/      Timeline for
 No.                         involved       for improvement
                                                               Agreed Action    compliance
Part C: Compliance to previous Audit Reports:
        In this part, provide status of compliance with previous reports and detail pending
audit observations.
The views of the auditee should also be mentioned. In case there is any difficulty or problem
in resolution of audit findings, these should be clearly highlighted.

Part D: Serious Observations:
       In this part, provide details of serious audit observations, such as ineligible expenses,
major lapses in internal controls, systemic weaknesses, procurement procedures not
followed, incorrect information submitted for reimbursements, difference between cash
drawn and expenditure reported, procedural lapse, accounting lapse, accounting books &
records not maintained etc.

Part E: Other Observations:
        Observations that are not serious in nature, but nonetheless require the attention of
the Project should be detailed in this part.

Part F: Executive Summary and Suggestions/Recommendations:
        Provide an Executive Summary of the observations mentioned in Part C and D along
with suggestions/recommendations. Provide specific recommendations on internal control
and systemic weaknesses. In addition to audit reports, the auditor will provide a report to
State Authority (CAMPA) highlighting findings during the period under review. This will be
in the form of a consolidated Audit Report, which will inter-alia include:
      a) Comments and observations on the financial management records, systems and
         controls that were examined during the course of the review.
      b) Deficiencies and areas of weaknesses in systems and controls and recommendation
         for their improvement.
      c) Compliance with covenants in the financing agreement and comments, if any, on
         internal and external matters affecting such compliance.
      d) Matters that have come to attention during the review and might have a significant
         impact on the implementation of the CAMPA Activities.
      e) Any special review procedures required of a compliance nature.
      f) Any other matters that the auditor considers pertinent.


                                            *******
                                                                             Annexure
     List of Field Functionaries/Implementing Agencies under State CAMPA, Odisha with
                    concerned DDOs/Ranges functioning under their control
Sr.    Name of Implementing Agency        No. of             Name of DDO/
                                          Units
No.                                                              Division
 1                     2                      3                       4
1      Regional Chief Conservator of                  DFO, Angul
       Forests, Angul
                                                      DFO, Athagarh
                                                      DFO, Athamalik
                                                      DFO, Dhenkanal
                                                      DFO, Cuttack
                                                      DFO, Satakosia WL
                                                      DFO, Mahanadi WL, Nayagarh
                                                      WPO, Angul
2      Regional Chief Conservator of                  DFO, Khordha
       Forests, Bhubaneswar
                                                      DFO, Nayagarh
                                                      DFO, City Forest
                                                      DFO, Chandaka WL
                                                      DFO, Chilika WL
                                                      DFO, Puri WL
                                                      DFO, Rajnagar WL
                                                      DFO, Bhadrak WL
                                                      WPO, Bhubaneswar
3      Regional Chief Conservator of                  DFO, Kalahandi(N)
       Forests, Bhawanipatna
                                                      DFO, Kalahandi (S)
                                                      DFO, Khariar
                                                      DFO, Subarnapur
                                                      DFO, Bolangir
                                                      DFO, Sunabeda WL
                                                      WPO, Bhawanipatna
4   Regional Chief Conservator of   DFO, Boudh
    Forests, Berhampur
                                    DFO, Ghumsur (S)
                                    DFO, Ghumsur (N)
                                    DFO, Parlakhemundi
                                    DFO, Berhampur
                                    DFO, Phulbani
                                    DFO, Balliguda
                                    WPO, Bhanjanagar
5   Regional Chief Conservator of   DFO, Rayagada
    Forests, Koraput
                                    DFO, Koraput
                                    DFO, Malkangiri
                                    DFO, Nawarangapur
                                    DFO, Jeypore
                                    WPO, Koraput
6   Regional Chief Conservator of   DFO, Baripada
    Forests, Baripada
                                    DFO, Karanjia
                                    DFO, Rairangpur
                                    DFO, Balasore WL
                                    Dy. Director, STR
                                    WPO, Balasore
7   Regional Chief Conservator of   DFO, Rourkela
    Forests, Rourkela
                                    DFO, Sundergarh
                                    DFO, Bonai
                                    DFO, Deogarh
                                    DFO, Keonjhar
                                    DFO, Keonjhar WL
                                    W.P.O, Keonjhar
8   Regional Chief Conservator of   DFO, Sambalpur
    Forests, Sambalpur
                                    DFO, Jharsuguda
                                       DFO, Rairakhol
                                       DFO, Bargarh
                                       DFO, Hirakud (WL)
                                       DFO, Bamra (WL)
                                       W.P.O, Sambalpur
9    Chief Conservator of Forests,     DFT,OFRC, Angul
     Training & Development, Cuttack
                                       DCF,FTS, Champua
                                       DCF,FTS, G Udayagiri
                                       DCF,FTS,BBSR
                                       State Silva,BBSR
                                       Silva,Rayagada
10   Other                             DCF (Hqrs) O/O PCCF,Odisha
                                       PCCF (WL) & CWLW, Odisha
                                       PCCF (Projects)- cum-
                                       PD,OFSDS

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