Housing and Urban Development Corporation Ltd. (HUDCO)
(A Government of India Enterprise)
REQUEST FOR PROPOSAL (RFP)
For
ENGAGEMENT OF CONSULTANT FOR PREPARATION OF RISK BASED
INTERNAL AUDIT PLAN
1
Housing & Urban Development Corporation Ltd. HUDCO Bhawan,
Core-7-A, India Habitat Centre, Lodhi Road, New Delhi 110 003
Table of contents
S. Section Description Page
No. No.
1. SECTION -I Bid Details 3-4
2. SECTION -II Introduction about HUDCO 5-6
3. SECTION -III Other Tender Conditions 7-8
4. SECTION IV Purpose 9
Proposal 9
EMD 9-10
Amendment of RFP document 10
5. SECTION -V Scope of Work 11
6. SECTION -VI Deliverables 12
7. SECTION -VII Terms of payment 13
8. SECTION -VIII Bids evaluation 14
9. SECTION -IX General Instructions 15-18
10. Annexures
Annexure-A Minimum Eligibility criteria 19-20
Annexure-B Technical Evaluation Sheet 21-22
Annexure[B(I)] Information required for tender
23-24
Annexure [B(II)] Bank details
25
Annexure [B(III)] Technical proposal
26
Annexure [B(IV)] Details of professionals
27
Annexure [B(V)] Particulars in regard to
28
assignments undertaken
Annexure [B(VI)] Self-declaration
29
Annexure [B(VII)] Details of professionals to be
30
deployed
Annexure-C Financial bid for consultancy
31-32
services
Annexure [C(I)] Performa for submission of
33
Financial bid
2
SECTION- I
Housing & Urban Development Corporation Ltd. HUDCO Bhawan,
Core-7-A, India Habitat Centre, Lodhi Road, New Delhi 110 003
BID DETAILS
HUDCO (www.hudco.org), a public sector undertaking in housing and
infrastructure finance, proposes to implement Risk Based Internal Audit Plan,
invites bids for preparation of Risk Based Internal Audit Plan from reputed and
eligible `Experienced Consultancy firms offering services as detailed in the Scope
of Work.
Item Description
Name of the Project "PREPARATION OF RISK BASED INTERNAL
AUDIT PLAN"
Bid Security/ Earnest Money Rs.20000 /- (Rupees Twenty Thousand
Deposit (EMD) only), electronically in the current A/C of
HUDCO as per the details given as under: -
Name of beneficiary HUDCO Ltd.
Bank HDFC Bank
Branch KG Marg, New Delhi
IFSC Code HDFC0000003
A/C Type & No. Current A/C No.
00030350017801
Availability of Tender HUDCO website (www.hudco.org), Central
Documents in the Web site Public Procurement
Portal(www.eprocure.gov.in) ,MSME portal
Method of Selection Lowest bidder (L1)
Date of RFP issuance 11.09.2019
Last date and time for 09.10.2019 by 11:00 a.m.
Bid/Proposal submission (on
or before)
Date and time of opening of 09.10.2019 by 11:30 a.m.
EMD
Date and time of opening of 09.10.2019 by 12.30 p.m.
Eligibility/Technical proposal
Eligible short-listed bidders will be invited for a
presentation on the Technical Proposal. Date
for the presentation will be communicated to
Date for presentation of the the short-listed bidders; HUDCO's decision will
proposal
be final in this regard.
Financial Proposal Opening The date for opening of the Financial Proposal
would be communicated separately only to
those bidders who are technically qualified.
Language Proposals should be submitted in English only.
3
Bid Validity Proposals must remain valid up to 90 (Ninety
days) from the last date of submission of the
Bid.
Currency Currency in which the Bidders may quote the
price and will receive payment is INR only.
Name and Address for Ms. Rekha V Sarathy, Executive Director
submission of Proposal Finance (Internal Audit)
Housing and Urban Development Corporation
Ltd. (HUDCO)
HUDCO Bhawan, Core-7-A,
India Habitat Centre, Lodhi Road,
New Delhi - 110 003
E-mail: iahudco@gmail.com
Phone: +91-11-24629856
Mobile : 08754441141
Contact Person Ms. Vainu Chaudhary, General Manager
Name and Address for Finance (Internal Audit)
Communication Housing and Urban Development Corporation
Ltd. (HUDCO)
HUDCO Bhawan, Core-7-A,
India Habitat Centre, Lodhi Road,
New Delhi - 110 003
E-mail: iahudco@gmail.com
Phone: +91-11-24624299
Mobile : 9871708062
4
SECTION- II
INTRODUCTION ABOUT HUDCO
HUDCO, Government of India CPSE is a premier techno-financial institution
engaged in the financing and promotion of housing and urban infrastructure
projects throughout India. HUDCO was established on April 25, 1970 as a
wholly owned Government company with the objective to provide long term
finance and undertake housing and urban infrastructure development
programmes. HUDCO has been conferred the status of Mini-ratna. HUDCO
has a pan-India presence through wide network of regional and
development offices and occupies a key position in the GOI's growth plans
and implementation of its policies for the housing and urban infrastructure
sector. HUDCO is a Housing Finance Company presently registered with
National Housing Bank (NHB). The GOI has disinvested its10.19% of equity
shares in the year 2017-18 and the company is listed on BSE and NSE since
19.05.2017. HUDCO has received highest long term ratings (AAA/Stable) in
respect of domestic debt instruments/banking sector loans/facilities from
domestic credit rating agencies.
HUDCO Corporate Office is located at New Delhi and there are 21 Regional
offices and 11 Development offices located at different state capitals in the
country in addition to training institute i.e Human Settlement and
Management Institute (HSMI) at New Delhi.
Our business is broadly classified into the following two business platforms:
· Housing finance, wherein the beneficiaries of our financing include
majorly State Government agencies and borrowers belonging to all
sections of the society in urban and rural areas. HUDCO is also in the
business of retail lending for housing finance.
· Urban infrastructure finance, wherein the beneficiaries of our financing
are primarily State Government and their agencies for projects relating
to social infrastructure and area development, water supply, sewerage
and drainage, roads and transport, power, emerging sector, commercial
infrastructure and others.
Thus, HUDCO is acting as a nodal agency for implementation of
government policy in the high priority sectors of social housing and urban
infrastructure. The credit risk in these exposure are relatively low, given the
guarantees and budgetary provisions from State Governments for debt
servicing by the concerned entities.
HUDCO also provides consultancy services in the field of urban and regional
planning, design and development, environmental engineering, social
development, Government programmes and others.
Our business is supported by capacity building activities through HSMI, and
alternative building materials and cost-effective technology promotion.
HUDCO is an ISO 9001:2015 certified company for its Business activities.
For further details bidders can see HUDCO's website i.e. www.hudco.org
5
HUDCO has an Internal Audit Department which carries out audits of all the
21 Regional Offices including HSMI and major divisions of the Corporate
Office through in- house audit team and by outsourced Chartered
Accountant firms.
For management of various risks HUDCO has in place a Risk
Management Policy and Operating Manual with a separate Risk
Management Department. HUDCO is making constant efforts for
management and mitigation of various risks.
For the governance of various risks, HUDCO has constituted various
committees, namely Risk Management Committee of the Board (RMC),
Credit Risk Management Committee (CRMC), Operational Risk
Management Committee (ORMC) and Asset Liability Management
Committee (ALCO) for measuring, monitoring and controlling the
risks.
Further HUDCO also has an Internal Financial Control Policy in place
with Risk Control Matrices and process Flow Charts which provides
transparency and depicts relevant systems and information.
6
SECTION- III
OTHER TENDER CONDITIONS:
1. The period of validity of bid for acceptance should be for 90 days from the closing
date. Bid with less validity period shall not be accepted.
2. Bidders who are registered with MSME are welcome to participate in the bidding
as notified by the Ministry of Micro, Small and Medium Enterprises, Govt. of India.
No EMD shall be payable by these bidders provided that they are registered on
the date of opening of this tender under single point registration scheme of
NSIC/udyog adhaar/other schemes under MSME/other documented eligibility as
per concerned state. Relaxations as announced by Govt. from time to time shall
be applicable to these bidders subject to full compliance of other terms and
conditions of the tender and contract. Product/Service range mentioned in such
certificate should be similar to requirements of this tender. Valid documentary
evidence is to be submitted.
3. The quotation / offer to be submitted in one big envelope superscribing "Bids for
preparation of Risk Based Internal Audit Plan", one for EMD (containing proof
of deposition of EMD in HUDCO's Account/ EMD exemption certificate), second
for Technical Bid and third for Financial Bid superscribing as such. The bid
envelope shall be dropped in the specified tender box at Fifth floor, HUDCO
Bhawan, India Habitat Centre, Lodhi Road, New Delhi-110003 before the
specified date and time. Technical Bid of only those bidders will be
considered for evaluation whose EMD is received. The financial bid of the only
those bidders will be opened who are technically qualified. The bidder will be selected
as per the terms and conditions contained in technical evaluation criteria.
4. The bids should be prepared strictly as per terms & conditions failing which the
bid is liable to be rejected without any further notice. The bidder has to agree to
the terms & conditions mentioned in the tender document.
5. Bid shall not be entertained by other modes but only as detailed in this tender
e.g. bids received telegraphically/by fax/e-mail shall not be entertained. However,
HUDCO may ask to submit subsequent clarifications through physical
documents/email etc. During selection process HUDCO reserves the right to seek
clarification or verification of any information mentioned in the bid/supplied by
bidder before finalizing the award of work.
7
6. Tenders are to be submitted on or before prescribed last date and time.
7. Bidder should enclose documentary evidences as per the eligibility
criteria/technical evaluation criteria prescribed in the RFP. During selection
process HUDCO reserves the right to seek clarification.
8. Bid will be disqualified, if at any point during the selection process, it is found that
information provided by them is incorrect.
9. Bids shall be rejected out-right and will not be evaluated for failure of bidder to
meet the dead-line, failure to provide all information as specified above and failure
to accept aforesaid terms and conditions.
10. Bid with vague and indifferent expression such as "subject to ......" shall not be
accepted. Bid with any condition including conditional rebate shall also be
rejected.
11. The vendor should submit the bank details as mentioned in Annexure-B (II) for
refunding the EMD amount or other payments through E-payments.
8
SECTION - IV
Purpose
Housing and Urban Development Corporation Ltd. (HUDCO) intends to have a
comprehensive Risk Based Internal Audit Plan encompassing the activities carried
out in its enterprise. This RFP document has been prepared for the purpose of
hiring of competent consultant for preparation of Risk Based Internal Audit Plan for
HUDCO.
Proposal
HUDCO invites Proposals (the "Proposals") for selection of a consultant for
preparation of Risk Based Internal Audit Plan as per the Scope of Work given in
RFP. The bidders/applicants desirous of taking up the project are invited to submit
their proposal in response to this RFP considering HUDCO's present business
model. The criteria and the actual process of evaluation of the response to the RFP
and subsequent selection of the Successful Bidder (SB) will be entirely at HUDCO's
discretion. The bidders / applicants should have necessary experience, capability
and expertise to perform, as per the scope of work and to adhere to the HUDCO's
requirements/ terms and conditions outlined in the RFP.
The RFP is not an offer by HUDCO but an invitation to receive proposals from the
Bidders. No contractual obligation whatsoever shall arise from the RFP process
unless and until a formal contract is signed and executed by duly authorized
official(s) of HUDCO with a Successful Bidder.
Earnest Money Deposit (EMD):
i. The Bidder should deposit EMD of Rs. 20000/-/- (Rs. Twenty Thousand
only) electronically in HUDCO's Bank Account as per details given below:
Name of beneficiary HUDCO Ltd.
Bank HDFC Bank
Branch KG Marg, New Delhi
IFSC Code HDFC0000003
A/C Type & No. Current A/C No.
00030350017801
ii. EMD shall be forfeited:
a. If a bidder withdraws its Bid during the period of Bid Validity; or
b. If the successful bidder fails to sign the Contract; or
c. If the successful bidder fails to deliver the relevant services within the
stipulated period; or
d. If the successful bidder fails to comply with any of the terms of RFP or
Contract.
The EMD of the unsuccessful bidders will be returned after 30 days of the HUDCO
entering into agreement with the successful bidder. The name of the successful
bidder shall be notified on the HUDCO's website. The EMD of the selected Bidder
shall be converted into security deposit and shall be refunded after successful
completion of the assignment. The bidders are requested to provide the bank
related information in the format at Annexure [B(II)]
9
iii. No interest is payable on the amount of EMD.
iv. If EMD is forfeited for any reason, the concerned bidder will be debarred
from further participation in future RFPs floated by the HUDCO.
Amendment of RFP document:
At any time prior to the dead line for submission of proposal HUDCO may
modify the bidding document by amendment. Any clarification issued by
HUDCO will be in the form of addendum/corrigendum and will be available on
HUDCO's website. The amendment will be binding on all bidders. HUDCO, at
its discretion may extend the deadline for submission of bids in order to allow
prospective bidders a reasonable time to take the amendment into account.
Interested applicants are advised to frequently visit the website for updating
themselves about changes, if any, made in the RFP before the bid submission
date.
10
SECTION- V
SCOPE OF WORK FOR PREPARATION OF RISK BASED INTERNAL AUDIT PLAN
1. Risk identification based on consultative approach on various activities with
various departments. Risk Assessment Methodology for identifying the risk
areas covering periodicity/frequency of audit should be provided. While
identifying the risk it should also be specified the maximum period beyond
which even the low risk business activities/location should not remain
unaudited. The consultative interface should be with all the HODs, corporate
office, HSMI and Regional Heads (at least 2 (Two) Regional Offices).
2. Risk Assessment for the purpose of formulating Risk Based Audit Plan keeping
in view the inherent business risk of an activity/location and the effectiveness
of the control systems for monitoring the inherent risk of the business activity.
3. The risk assessment process should include identification of inherent business
risk in various activities undertaken by HUDCO, evaluation of the effectiveness
of the control systems for monitoring the inherent risk of the business activities
(control risk), drawing up the risk matrix for taking it into account both the
factors inherent business risk and control risk. The basis for determination of
the level, (high, medium and low) and trend (increasing, stable, decreasing) of
inherent business risk and control risk should clearly be spelt out. The risk
assessment may be made by using both the qualitative and quantitative
approaches. The risk matrix should be prepared for each business
activity/location.
4. To facilitate preparation of Risk Register by various departments at Corporate
Office, HSMI and Regional offices. All risks should be consolidated in the risks
register based on FAQs and interactions with the departments and devise
checklist for the audit programmes.
5. Assessment of auditable activities should be based on both qualitative and
quantitative risks factors (to be listed) and weights assigned as to their relative
importance through collection of data and analysis.
6. Risk in each auditable activity shall be evaluated for their likelihood of
occurrence and severity of impact. The aggregated view of risks (Audit Risk
Matrix) for HUDCO as a company should also be provided.
7. The consultant would be expected to recommend feasible Risk Response Plan
to mitigate/avoid/transfer/accept the risks for consideration of the
management. Risk Based Internal Audit plan, be prepared factoring in the
Internal audit to be prioritized and mandated audits.
8. Any new activities (Activity not mentioned above as advised /suggested by the
Management) is also required to be covered.
xxx---------xxx--------xxx
11
SECTION- VI
Deliverables
i) Inception Plan: Submission of Work Plan, Concept and Methodology with
timelines and milestones.
ii) Draft report covering Audit Universe, assessing auditable activities based
on both qualitative and quantitative risk factors, assigning weights based on
their relative importance, preparing the Risk Matrix, Risk Registers and
consolidating the risk register.
iii) Final Report: Based on a feasible risk response plan to mitigate the risks a
comprehensive Risk Based Internal Audit plan, be prepared factoring in the
Internal audit to be prioritized and mandated audits.
S. Milestone Approx number
No. of days for
completion of
milestone
1. Submission of draft report including the Audit 60 days from the
Universe, evaluating the risks in each auditable date of issuance of
activity, preparing the Risk Matrix and work order.
consolidating the Risk Register.
2. Submission of final report on Risk Based Within 30 days of the
Internal Audit Plan acceptance of draft
report
12
SECTION- VII
TERMS OF PAYMENTS
Fee for consultancy shall be paid based on invoices raised by the firm/company after
completion the deliverables detailed in the Payment terms
S. Milestone % of fee
No.
1. Submission of draft report including the Audit 20%
Universe, evaluating the risks in each auditable
activity, preparing the Risk Matrix and consolidating
the Risk Register to the satisfaction of HUDCO.
2. Submission and Acceptance of final report on Risk 60%
Based Internal Audit Plan by HUDCO Management.
3. After three months of acceptance of final report in 20%
order to facilitate HUDCO for implementation of
RBIA.
Payment in case of Termination of contract
In case the contract is terminated in any stage, payment towards services will be
made on the completion of the assignment as per the milestone indicated above
and to the satisfaction of HUDCO.
Penalty for late submission of report
In case of non-adherence to the Timeline to the satisfaction of HUDCO, a penalty
of 3% p.a for the delayed period, on simple interest basis, shall be leviable.
PREPARATION OF RISK BASED AUDIT PLAN
13
SECTION -VIII
BIDS EVALUATION
On receipt of EMD/valid EMD exemption certificate, the Bids will be considered for
further evaluation as follows.
a. Eligibility Criteria
Applicants must read carefully the eligibility criteria provided in
Annexure -A. To be eligible for evaluation of its Proposal, the Applicant
shall fulfil the eligibility criteria given in Annexure -A. Proposals of only
those Applicants who satisfy these conditions will be considered for
technical evaluation process given in Annexure - B.
b. Proposal evaluation
Evaluation of Technical Proposal
The company will scrutinize the technical proposal of bidders who fulfil the minimum
eligibility criteria. HUDCO will inform the date, time and venue of presentation to the
firms.
The proposals received will be technically evaluated to arrive at the technical scoring as
per the scoring methodology specified at Annexure - B. under the TECHNICAL
PROPOSAL EVALUATION CRITERIA. The Bids which are securing the technical score
of 60 or more marks out of a total of 100 marks will be considered as technically qualified
and only those technically qualified Bids, will be further processed for opening the
financial bids. The company however retains the right to lower the cut off score if
adequate number of bids does not qualify with the minimum score as specified.
A list of Key personnel to be deployed for the project to be furnished with details of
Name, Qualification and Experience in Annexure [B(VII)]
Kindly note that the team proposed in the Technical Proposal will need to necessarily be
made available to HUDCO for the assignment.
A presentation before the Technical Evaluation Committee of the company is to be made
by eligible, short-listed firms on the understanding of the key risks considering HUDCO's
business model, proposed Methodology and Approach to be adopted, time frame for
completion of activities in the company and proposed team. The technical capabilities
and competence of the firm should be clearly reflected in the presentation. The date and
time of the presentations will be notified by HUDCO; no changes in the schedule will be
entertained thereafter. The presentation, if required, will also be made before the Audit
Committee.
Based on the details submitted by the firms in the Technical Proposal and the
presentation made by them before the Technical Evaluation Committee of HUDCO, the
Technical Evaluation of the eligible firms will be carried out. After technical evaluation
the financial bids of technically qualified bidders will be opened and L1 bidder would then
be selected for the assignment.
PREPARATION OF RISK BASED AUDIT PLAN
14
SECTION -IX
GENERAL INSTRUCTIONS
Disclaimer
The information contained in this Request for Proposal (RFP)
document or information provided subsequently to Bidder(s) or applicants
whether verbally or in documentary form/email by or on behalf of HUDCO
, is subject to the terms and conditions set out in this RFP document
and all other terms and conditions subject to which such information is
provided.
HUDCO expects the bidder to strictly adhere to the instructions given in the
RFP and maintain confidentiality of information.
This RFP is neither an agreement nor an offer and is only an invitation by
the HUDCO to the interested parties for submission of bids. The purpose of
this RFP is to provide the Bidder(s) with information to assist the formulation
of their proposals. HUDCO may in its absolute discretion, but without
being under any obligation to do so, update, amend or supplement the
information in this RFP. No contractual obligation whatsoever shall arise
from the RFP process until a formal contract is signed and executed by
duly authorized officers of the HUDCO with the Selected Bidder (SB).
HUDCO, its employees and advisors make no representation or warranty
and shall have no liability to any person, including any Applicant or
Bidder under any law, statute, rules or regulations or tort, principles of
restitution or unjust enrichment or otherwise for any loss, damages, cost
or expense which may arise from or be incurred or suffered on account
of anything contained in this RFP or otherwise, including the accuracy,
adequacy, correctness, completeness or reliability of the RFP and any
assessment, assumption, statement or information contained therein or
deemed to form part of this RFP or arising in any way for participation in
this Bid Stage.
HUDCO also accepts no liability of any nature whether resulting from
negligence or otherwise, howsoever caused arising from reliance of any
Bidder upon the statements contained in this RFP.
The issue of this RFP does not imply that the HUDCO is bound to select a
Bidder or to appoint the Selected Bidder (SB), as the case may be, for the
Project and the HUDCO reserves the right to reject all or any of the
Bidders or Bids without assigning any reason whatsoever.
PREPARATION OF RISK BASED AUDIT PLAN
15
The Bidder shall bear all its costs associated with or relating to the
preparation and submission of its Bid including but not limited to
preparation, copying, postage, delivery fees, expenses associated with
any demonstrations or presentations which may be required by the
HUDCO or any other costs incurred in connection with or relating to its
Bid. All such costs and expenses will remain with the Bidder and HUDCO
shall not be liable in any manner whatsoever for the same or for any
other costs or other expenses incurred by a Bidder in preparation or
submission of the Bid, regardless of the conduct or outcome of the Bidding
Process.
Governing Law
The Contract shall be governed by and interpreted in accordance with laws in force
in India. The Courts of Delhi shall have exclusive jurisdiction in all matters arising
under the Contract.
Right to cancel RFP
HUDCO shall have the right to cancel the RFP process at any time prior to award of
the contract without incurring any liabilities to the affected Bidder(s). Reasons for
cancellation as determined by HUDCO in its sole discretion may include but are not
limited to the following:
a. Services contemplated are no longer required;
b. Scope of work was not adequately or clearly defined due to unforeseen
circumstance and / or factors and or new developments;
c. Proposed fee is unacceptable to the work;
d. The Assignment is not in the best interests of HUDCO;
e. Any other reason.
Arbitration
If any dispute(s) or difference(s) of any kind whatsoever arise(s) between the Parties,
the Parties hereto shall negotiate with a view to its amicable resolution and settlement
through a committee appointed by CMD, HUDCO and the senior management of the
bidder. In the event no amicable resolution or settlement is reached between the parties
within 30 days after receipt of notice by one party, then the disputes or differences as
detailed above shall be referred to and settled by the Sole Arbitrator to be appointed by
CMD, HUDCO. The arbitration proceedings shall be in accordance with the prevailing
Arbitration and Conciliation Act, 1996 and Laws of India as amended or enacted from
time to time. The venue of the arbitration shall be New Delhi, India. The fee & other
charges of Arbitrator shall be determined by the arbitrator in terms of the Act and shall
be shared equally between the parties. The arbitrator will give the speaking and
reasoned Award. Notwithstanding any references to Arbitration, the parties shall
continue to perform their respective work/obligation under the contract.
Termination of Agreement:
The agreement with the selected consultant may be cancelled at the HUDCO's
discretion without cost to HUDCO on account of following or without assigning
PREPARATION OF RISK BASED AUDIT PLAN
16
any reason:
a. On refusal to take up the allotted Assignment;
b. If the firm stands dissolved /reconstituted under the name/style of the
firm is changed;
c. On not abiding by the terms and conditions stipulated in the agreement;
d. If the performance of the Consultant is not found satisfactory (viewed as
such by the HUDCO's appropriate authority);
e. Any other reason at the discretion of the HUDCO.
Right to Accept any Bid and to Reject any or All Bids
HUDCO reserves the right to accept or reject any bid(s), and/ or to annul the bidding
process and reject all bids at any time prior to Award of Contract, without thereby
incurring any liability to the affected Bidder or Bidder's or any obligation to inform the
affected Bidder(s) of the grounds for HUDCO's action. No further discussion /
interface will be granted to concerns whose offers have been disqualified for any
reason.
Force Majeure
If a Force Majeure situation arises, the selected Bidder shall promptly notify HUDCO in
writing of such conditions and the cause thereof within fifteen calendar days. Unless
otherwise directed by the company in writing, the selected Bidder shall continue to
perform the obligations under this Agreement as far as is reasonably practical, and shall
seek all reasonable alternative means for performance not prevented by the Force
Majeure event.
OTHER TERMS AND CONDITIONS IN CONNECTION WITH THE TENDER
HUDCO will make a preliminary examination of the bids to determine
whether the concerns are eligible as per terms of Eligibility Criteria, whether
the proposals are complete, whether the documents are properly signed
and whether the bids are generally in order. HUDCO at its discretion may
waive any minor informality, nonconformity or irregularity in bids.
HUDCO will have the liberty to short-list suitable firms who meet the
HUDCO' requirements, from the responses received.
Evaluation of all eligible concerns will be done in Indian Rupees only.
Any effort by a concern to influence HUDCO in its decisions for evaluation
and comparison of bids or Contract Award may result in the rejection of the
tender submitted by the concern.
HUDCO shall not be bound to give reasons for any decision made under
this clause and its decision will be final and binding on all respondents to
this tender.
Clarification of Offers To assist in the scrutiny, evaluation and comparison
of offers, HUDCO may, at its discretion, ask some or all Bidders for
PREPARATION OF RISK BASED AUDIT PLAN
17
clarification of their offer. HUDCO has the right to disqualify the Bidder
whose clarification is found not suitable to the proposed assignment.
No Commitment to Accept Lowest Financial Proposal by value for this RFP
HUDCO shall be under no obligation to accept the lowest price bid or any
other offer received in response to this RFP and shall be entitled to reject
any or all offers including those received late or incomplete offers without
assigning any reason whatsoever. The company reserves the right to make
any changes in the terms and conditions of the contract. The company will
not be obliged to meet and have discussions with any Bidder, and/ or to
listen to any representations unless there is change in the terms and
conditions of the contract.
Sub-contracting of services in whole or part with other firms shall not be
permitted.
xxx---------xxx--------xxx
PREPARATION OF RISK BASED AUDIT PLAN
18
Annexure-A
Minimum Eligibility Criteria
The bidders must fulfil the following eligibility criteria. In case bids are submitted
without satisfying all the Eligibility Criteria, the application will be rejected
without assigning any reason whatsoever.
S.No Eligibility Criteria Documents to be enclosed
1 The bidder must be a Private Limited Certified Copy of the certificate of
Company/ Public Limited Company/ incorporation issued by the
Partnership/Limited Liability Partnership Registrar of
(LLP) registered or incorporated in India with Companies/Partnership
minimum standing of Five (5) years. Deed/Registration Certificate.
2 The bidder should have a registered office/ Proof of address
full-fledged branch office in Delhi/NCR.
3
The bidder should be having minimum Audited Financial Statement for
average annual turnover of Rupee One (1) the past three years.
crores in previous three Financial Years.
4 The bidder should have at least ten List of professionals on the
professionals with relevant qualification letter head of the company
(CA/CMA/MBA).Out of which at least 2 incorporating relevant
professionals should have experience of qualification, years of
more than five (5) years in the field of experience and expertise duly
consultancy/Advisory services related to signed by Authorized Signatory.
Risk based Internal Audit/ Preparation of Annexure [B(IV)]
Risk based Internal Audit Plan/ Enterprise
Risk Management in Banks/NBFCs/
Housing Finance Companies (having
turnover above Rs 500 crores),All India
Financial Institutions/ Financial Regulators/
CPSU.
5 The bidders should have experience Copy of Agreement, Award
(minimum one (1) assignments) in letters incorporating scope of
consultancy/advisory services related to Work and proof of turnover of
Risk Based Internal Audit/Preparation of
the organisations/ Copy of
Risk Based Internal Audit Plan/ Enterprise
Risk Management for Banks/NBFCs/ relevant experience certificate
Housing Finance Companies (having from the organisation
turnover above Rs 500 crores), All India
Financial Institutions/ Financial Annexure [B(V)]
Regulators/CPSU in the last 10 years.
(Experience in Branch will not be
considered).
PREPARATION OF RISK BASED AUDIT PLAN
19
6 The Bidder should provide the name of Names along with profile should
atleast three (3) team members to be be provided.
deployed in the proposed assignment
consisting of a team leader with minimum Annexure [B(VII)]
five (5) years of experience and Two team
members with atleast three (3) years of
experience in the area mentioned at Serial
No. 4 above.
7 The bidder has not been banned, A self-declaration by bidder on
delisted/debarred from business by any Bidder's letter head.
regulatory body/ statutory authority/PSU/ Annexure [B(VI)]
Government Department
8 Declaration to be provided that None of the A self-declaration by bidder on
partners/directors/Key Managerial Bidder's letter head.
Personnel of the Bidder/ group company Annexure [B(VI)]
should have any relation with any employee
of HUDCO and also none of them has any
relationship within the meaning of Section
2(76) of the Companies Act, 2013 and also
that none of them has any relationship with
the Statutory Auditors (M/s. Prem Gupta &
Co.) and also ensure compliance under
section 184 and 188 of the Companies Act,
2013.
9 The Bidder is presently not appointed for A self-declaration by bidder on
carrying out any Consultancy/audit Bidder's letter head.
assignment at HUDCO Corporate Office. Annexure [B(VI)]
10 The bidder to produce a copy of PAN/GST Copy of Registration certificate
registration
It is certified, to the best of my knowledge and belief, all the information provided
above in Annexure (A) is correct.
Signature of Authorized person (in full and initials)
Name and Title of Signatory:
Name of the Firm:
Address and Contact Details
PREPARATION OF RISK BASED AUDIT PLAN
20
Annexure-B
The basis on which technical evaluation of bids shall be done
TECHNICAL EVALUATION SHEET
S. EVALUATION CRITERIA MARKING METHODOLOGY MAXIMUM TOTAL
No. SCORE
1. Minimum Standing of the Firm More than ten (10) Years 20 20
More than Seven(7) to Ten (10) 15
years
Five (5) to Seven (7) years 10
2. Minimum average annual More than Three (3) crores 20 20
turnover of Rupee One (1)
crores in previous three More than Two(2) and less
Financial Years. than Three (3) crores 15
One (1) to Two (2) crores 10
3. The number of professionals More than Five (5) 20 20
having experience of more
than 5 years in the field of More than two (2) and less 15
consultancy/Advisory services than or equal to five (5)
related to Risk based Internal
Audit/ Preparation of Risk Two (2) Professionals 10
based Internal Audit Plan/
Enterprise Risk Management
in Banks/NBFCs/ Housing
Finance Companies (having
turnover above Rs 500 crores)/
All India Financial Institutions/
Financial Regulators /CPSU
Annexure [B(IV)]
4. The number of assignments of More than Two assignments 20 20
consultancy/advisory services
related to Preparation of Risk Two assignments 15
based Internal Audit Plan/
Enterprise Risk Management One (1) Assignments 10
PREPARATION OF RISK BASED AUDIT PLAN
21
for Banks/NBFCs/ Housing
Finance Companies (having
turnover above Rs 500 crores)/
All India Financial Institutions/
Financial Regulators in the last
10 years.
(Copy of Agreement, Award
letters incorporating scope of
Work/ proof of turnover of the
organizations/ Experience
certificate from organizations
Annexure [B(V)]
5. Presentation for the 20 20
proposed Work plan,
Methodology, approach and
implementation
(a) covering all important
aspects including audit
universe, auditable activities,
Risk Matrix, Risk response
plan etc. and addressing them
in sufficient details.
(b) Proposed methodology
including approach and
timelines
( c) Procedure to be put in
place
(d) Risk identification
prioritisation, mitigation plan
and preparation of Risk based
Internal Audit Plan and its
implementation
NOTE:
The bidders are required to submit all the documents supporting the above
evaluation criteria.
The financial bids would thereafter be opened only in respect of firms short
listed based on technical evaluation who have scored overall marks equal
to or more than 60%.
PREPARATION OF RISK BASED AUDIT PLAN
22
FORMAT OF INFORMATION REQUIRED FOR TENDER
(On the letter head of the firm submitting the bid document)
(The basis on which technical evaluation of bids shall be done is placed at
Annexure-B)
Annexure [B(I)]
Sr. No. Description Response
1. Name of Bidder
2. Date of Incorporation
3. Registration No.
4. Complete Address
5. E-mail ID
6. Contact Numbers (Telephone /
Mobile)
7. No. of completed years of
consultancy/audit services
rendering in India as on date
8. Details of Professionals Annexure [B(IV)]
(Membership no if applicable)
9. No. of qualified professionals out
of above having experience of
more than 5 (Five) years.
10. PAN of the firm
11. GST No. of the firm
12. Net Worth as on 31.03.2019
13. Turnover during last three (3)
Financial Years:
2016-2017
2017-2018
2018-2019
14. Details of major assignment Annexure [B(V)]
pertaining to
consultancy/advisory
services related to Risk
Based Internal Audit/
Preparation of Risk based
Internal Audit Plan/ Enterprise
Risk Management for
Banks/NBFCs/ Housing
Finance Companies (having
turnover above Rs 500
crores)/ All India Financial
PREPARATION OF RISK BASED AUDIT PLAN
23
Institutions/ Financial
Regulators/CPSU in the last
10 years.
15. Persons proposed to be assigned Annexure [B(VII)]
for the consultancy services and
their profiles (attach profiles)
16. Any other information considered
as relevant
(Signature, name and designation of the authorised signatory)
PREPARATION OF RISK BASED AUDIT PLAN
24
Annexure [B(II)]
BANK RELATED INFORMATION
Sr. No. Particulars Details
1. Bank Name
2. Branch Name
3. Bank Address
4. Bank Phone No.
5. Bank Fax No.
6. Bank MICR Code (9 digit)
7. RTGS-IFS Code
8. Account Type
9. Account No.
10. Swift Code
PREPARATION OF RISK BASED AUDIT PLAN
25
Annexure [B(III)]
TECHNICAL PROPOSAL
Letter of Proposal
(On Applicant's letter head)
Executive Director (Internal Audit)
Housing and Urban Development Corporation Ltd. (HUDCO)
HUDCO Bhawan, Core-7-A,
India Habitat Centre, Lodhi Road,
New Delhi - 110 003
Preparation of Risk Based Audit Plan for HUDCO.
Dear Sir,
With reference to your RFP Document dated.............., I/we, having examined all
relevant documents and understood their contents, hereby submit our Technical
Proposal for selection as Consultant for Preparation of Risk Based Audit Plan for
HUDCO. The proposal is unconditional and unqualified.
1. We agree to keep this offer valid for 90 (Ninety days) from the last Date of
submitting the proposal specified in the RFP.
2. We agree to undertake the project, if allotted by you, as per the scope of work
3. EMD of Rs. 20,000/- has been deposited electronically in HUDCO's Current
A/C (The details of online transfer (NEFT, IMPS, etc).
4. We agree and undertake to abide by all the terms and conditions of the RFP
Document. We submit this Proposal under and in accordance with the terms
of the RFP Document.
Yours faithfully,
(Signature, name and designation of the authorised signatory)
Date:
Place:
PREPARATION OF RISK BASED AUDIT PLAN
26
Annexure [B(IV)]
Details of Professionals
S. Name Capacity Qualification Membership Experience Date of joining
No. (Partner/ No. (if in the present
Employee) applicable) (in brief) firm/company
(Signature, name and designation of the authorised signatory)
PREPARATION OF RISK BASED AUDIT PLAN
27
Annexure [B(V)]
Particulars in regard to the number of assignments of consultancy/advisory
services related to Risk Based Internal Audit/Preparation of Risk based Internal
Audit Plan/ Enterprise Risk Management for Banks/NBFCs/ Housing Finance
Companies (having turnover above Rs 500 crores)/ All India Financial Institutions/
Financial Regulators/CPSU in the last 10 years.
Sr. No. Name of the Turnover of Period of Type of Scope of Work*
organisation Organization Assignment services
as per latest (From To)
Audited
Accounts
* Copy of Work Order to be enclosed.
(Signature, name and designation of the authorised signatory)
PREPARATION OF RISK BASED AUDIT PLAN
28
Annexure [B(VI)]
Self-declaration
(on the Consultants' letterhead)
Executive Director (Internal Audit)
Housing and Urban Development Corporation Ltd. (HUDCO)
2nd Floor, HUDCO Bhawan, Core-7-A,
India Habitat Centre, Lodhi Road,
New Delhi - 110 003.
Appointment of Consultant for preparation of Risk Based Internal Audit plan for
HUDCO Self Declaration.
Respected Madam/Sir,
I/We hereby declare that I/we have neither failed to perform on any agreement any
time before, as evidenced by imposition of a penalty by an arbitral or a judicial
pronouncement or arbitration awarded against me/us, not been expelled from any
assignment or agreement nor had any agreement terminated for breach by me/us.
Further, we have not been banned, delisted/debarred from business by any
regulatory body/ statutory authority/PSU/ Government Department
None of the partners/directors/Key Managerial Personnel of the Bidder/ group
company have any relation with any employee of HUDCO and also none of them
has any relationship within the meaning of Section 2(76) of the Companies Act,
2013 and also that none of them has any relationship with the Statutory Auditors
(M/s. Prem Gupta & Co.) and also compliance under section 184 and 188 of the
Companies Act, 2013 is ensured.
I/We are presently not appointed for carrying out any Consultancy/audit
assignment at HUDCO Corporate Office.
Yours faithfully,
(Signature, name and designation of the authorised signatory)
Date:
Place:
PREPARATION OF RISK BASED AUDIT PLAN
29
Annexure [B(VII)]
Details of professionals to be deployed
INFORMATION ON THE PROFILE AND QUALIFICATION OF THE
PROFESSIONALS TO BE EMPLOYED IN THE PROPOSED ASSIGNMENT OF
HUDCO (To be filled in the format given below)
Name Educational Experience
& Qualification Year Nature of Name of
Current Assignment organisation
position
Team Leader
(minimum 5
years of
experience)
Team
Member/Support
Staff (minimum
2 members with
3 years of
experience)
Signature of Authorized person (in full and initials)
Name and Title of Signatory:
Name of the Firm:
Address and Contact Details
PREPARATION OF RISK BASED AUDIT PLAN
30
Annexure C
FINANCIAL BID FOR CONSULTANCY SERVICES
Ref. No. and Date
To,
Executive Director (Internal Audit)
Housing and Urban Development Corporation Ltd. (HUDCO)
HUDCO Bhawan, Core-7-A,
India Habitat Centre, Lodhi Road,
New Delhi - 110 003
Dear Sir,
1 We hereby agree to prepare Risk Based Audit Plan for HUDCO as specified
in the RFP.
2 We have understood the terms and conditions laid down by you in the
bidding documents and are fully aware of the nature of consultancy services
required.
3 We hereby quote price in Indian Rupees on firm price basis excluding all
taxes, duties and levies etc. for the entire scope of work as specified in the
Bidding Documents is:
In (Figures) (Rs._________)
In (Words) (Rupees _______________________________only)
4 We declare that the above quoted price is firm and shall remain valid for the
entire period of the consultancy assignment. We further declare that the
above quoted price excludes GST. All other taxes, duties and levies, i.e.
Professional Tax, insurance charges, license fees, surcharge on taxes and
duties etc. will be payable by us under this consultancy assignment. We
further agree that the quoted prices shall be deemed to cover for the full
scope as aforesaid.
5 The breakup of the consultancy fee is given in Annexure [C(I)]
In case there are errors between the total of the amounts given under the
column for the price breakdown and amount given under total price, the
former shall prevail and latter will be corrected accordingly.
6 We further understand that where there are discrepancies between
amounts stated in figures and words, the amount stated in words shall
prevail.
PREPARATION OF RISK BASED AUDIT PLAN
31
7 We hereby confirm that any Income Tax, surcharge or any other corporate
tax as attracted under the law, we agree to pay the same to the concerned
authorities.
8 We declare that the services will be rendered strictly in accordance with the
bidding documents. We confirm our acceptance / compliance to the work
schedule and terms of payment clauses as stipulated in the bid documents.
9 We confirm that in case our bid is accepted then the work would be taken
up immediately and the work will be completed in time.
10 We confirm that the bank details required by HUDCO to release payment
through electronic fund transfer system, has been furnished by us.
Date Signature
Place Name
Designation
Common seal
Person to be contacted
Designation
Tel No.
Mobile No.
E-mail
Encl: Annexure [C(I)]
PREPARATION OF RISK BASED AUDIT PLAN
32
Annexure [C(I)]
FINANCIAL BID
CONSULTANCY SERVICES FOR PREPARATION OF
RISK BASED AUDIT PLAN FOR HUDCO
Price Components Base Fee GST Total Figures
Price in words
(Rs.) Rate (%) Amount Inclusive
(Rs.) of GST
(Rs)
RISK BASED AUDIT
PLAN FOR HUDCO (As
per Scope of Work
contained in RFP)
Note:
1. The basic fees and GST component should be shown in the respective
columns. GST will be paid as applicable from time to time.
2. Quoted fees should be inclusive of Out of pocket expenses and other
incidental charges will not be paid extra.
3. Actual reimbursement of out of pocket expenses like TA / DA in case of
outstation visit for interface with Regional Heads as applicable in HUDCO for
GM's in the case of Team leader and other staff as applicable at AGM level in
HUDCO. Rates are required to be quoted in figures as well as in words. In case
of any difference between quotes in figures and words, the quotes in words
shall prevail.
4. Bidders are required to quote financial proposal / fees structure strictly as
sought above.
5. The above should not include any condition attached thereto. Any such
conditional proposal shall be liable for rejection.
Date Signature
Place Name
Designation
Common seal
PREPARATION OF RISK BASED AUDIT PLAN
33
|
