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Housing And Urban Development Corporation Limited ,New Delhi
September, 12th 2019
    Housing and Urban Development Corporation Ltd. (HUDCO)
               (A Government of India Enterprise)




               REQUEST FOR PROPOSAL (RFP)
                          For
ENGAGEMENT OF CONSULTANT FOR PREPARATION OF RISK BASED
                 INTERNAL AUDIT PLAN




                                 1
      Housing & Urban Development Corporation Ltd. HUDCO Bhawan,
       Core-7-A, India Habitat Centre, Lodhi Road, New Delhi 110 003

                              Table of contents

 S.             Section                     Description                 Page
No.                                                                      No.
1.      SECTION -I               Bid Details                             3-4
2.      SECTION -II              Introduction about HUDCO                5-6
3.      SECTION -III             Other Tender Conditions                 7-8
4.      SECTION ­IV              Purpose                                  9
                                 Proposal                                 9
                                 EMD                                    9-10
                                 Amendment of RFP document               10
5.      SECTION -V               Scope of Work                           11
6.      SECTION -VI              Deliverables                            12
7.      SECTION -VII             Terms of payment                        13
8.      SECTION -VIII            Bids evaluation                         14
9.      SECTION -IX              General Instructions                   15-18
10.     Annexures
        Annexure-A               Minimum Eligibility criteria           19-20
        Annexure-B               Technical Evaluation Sheet             21-22
        Annexure[B(I)]           Information required for tender
                                                                        23-24
        Annexure ­ [B(II)]       Bank details
                                                                         25
        Annexure ­ [B(III)]      Technical proposal
                                                                         26
        Annexure ­ [B(IV)]       Details of professionals
                                                                         27
        Annexure ­ [B(V)]        Particulars     in  regard        to
                                                                         28
                                 assignments undertaken
        Annexure ­ [B(VI)]       Self-declaration
                                                                         29
        Annexure ­[B(VII)]       Details of professionals to be
                                                                  30
                                 deployed
        Annexure-C               Financial bid for consultancy
                                                                31-32
                                 services
        Annexure ­ [C(I)]        Performa for submission of
                                                                 33
                                 Financial bid




                                        2
                                                                        SECTION- I


      Housing & Urban Development Corporation Ltd. HUDCO Bhawan,
      Core-7-A, India Habitat Centre, Lodhi Road, New Delhi 110 003

                                   BID DETAILS

HUDCO (www.hudco.org), a public sector undertaking in housing and
infrastructure finance, proposes to implement Risk Based Internal Audit Plan,
invites bids for preparation of Risk Based Internal Audit Plan from reputed and
eligible `Experienced Consultancy firms offering services as detailed in the Scope
of Work.


  Item                              Description
  Name of the Project               "PREPARATION OF RISK BASED INTERNAL
                                    AUDIT PLAN"
  Bid Security/ Earnest Money       Rs.20000 /- (Rupees Twenty Thousand
  Deposit (EMD)                     only), electronically in the current A/C of
                                    HUDCO as per the details given as under: -
                                     Name of beneficiary HUDCO Ltd.
                                     Bank                   HDFC Bank
                                     Branch                 KG Marg, New Delhi
                                     IFSC Code              HDFC0000003
                                     A/C Type & No.         Current A/C No.
                                                            00030350017801
  Availability of Tender            HUDCO website (www.hudco.org), Central
  Documents in the Web site         Public                          Procurement
                                    Portal(www.eprocure.gov.in) ,MSME portal
  Method of Selection               Lowest bidder (L1)
  Date of RFP issuance              11.09.2019
  Last date and time for            09.10.2019 by 11:00 a.m.
  Bid/Proposal submission (on
  or before)
  Date and time of opening of       09.10.2019 by 11:30 a.m.
  EMD
  Date and time of opening of       09.10.2019 by 12.30 p.m.
  Eligibility/Technical proposal

                                    Eligible short-listed bidders will be invited for a
                                    presentation on the Technical Proposal. Date
                                    for the presentation will be communicated to
  Date for presentation of the      the short-listed bidders; HUDCO's decision will
  proposal
                                    be final in this regard.
  Financial Proposal Opening        The date for opening of the Financial Proposal
                                    would be communicated separately only to
                                    those bidders who are technically qualified.
  Language                          Proposals should be submitted in English only.


                                            3
Bid Validity                   Proposals must remain valid up to 90 (Ninety
                               days) from the last date of submission of the
                               Bid.
Currency                       Currency in which the Bidders may quote the
                               price and will receive payment is INR only.
Name and Address         for   Ms. Rekha V Sarathy, Executive Director
submission of Proposal         Finance (Internal Audit)
                               Housing and Urban Development Corporation
                               Ltd. (HUDCO)
                               HUDCO Bhawan, Core-7-A,
                               India Habitat Centre, Lodhi Road,
                               New Delhi - 110 003
                               E-mail: iahudco@gmail.com
                               Phone: +91-11-24629856
                               Mobile : 08754441141
Contact Person                 Ms. Vainu Chaudhary, General Manager
Name and Address for           Finance (Internal Audit)
Communication                  Housing and Urban Development Corporation
                               Ltd. (HUDCO)
                               HUDCO Bhawan, Core-7-A,
                               India Habitat Centre, Lodhi Road,
                               New Delhi - 110 003
                               E-mail: iahudco@gmail.com
                               Phone: +91-11-24624299
                               Mobile : 9871708062




                                      4
                                                               SECTION- II


INTRODUCTION ABOUT HUDCO


HUDCO, Government of India CPSE is a premier techno-financial institution
engaged in the financing and promotion of housing and urban infrastructure
projects throughout India. HUDCO was established on April 25, 1970 as a
wholly owned Government company with the objective to provide long term
finance and undertake housing and urban infrastructure development
programmes. HUDCO has been conferred the status of Mini-ratna. HUDCO
has a pan-India presence through wide network of regional and
development offices and occupies a key position in the GOI's growth plans
and implementation of its policies for the housing and urban infrastructure
sector. HUDCO is a Housing Finance Company presently registered with
National Housing Bank (NHB). The GOI has disinvested its10.19% of equity
shares in the year 2017-18 and the company is listed on BSE and NSE since
19.05.2017. HUDCO has received highest long term ratings (AAA/Stable) in
respect of domestic debt instruments/banking sector loans/facilities from
domestic credit rating agencies.

HUDCO Corporate Office is located at New Delhi and there are 21 Regional
offices and 11 Development offices located at different state capitals in the
country in addition to training institute i.e Human Settlement and
Management Institute (HSMI) at New Delhi.

Our business is broadly classified into the following two business platforms:

·   Housing finance, wherein the beneficiaries of our financing include
    majorly State Government agencies and borrowers belonging to all
    sections of the society in urban and rural areas. HUDCO is also in the
    business of retail lending for housing finance.

·   Urban infrastructure finance, wherein the beneficiaries of our financing
    are primarily State Government and their agencies for projects relating
    to social infrastructure and area development, water supply, sewerage
    and drainage, roads and transport, power, emerging sector, commercial
    infrastructure and others.

Thus, HUDCO is acting as a nodal agency for implementation of
government policy in the high priority sectors of social housing and urban
infrastructure. The credit risk in these exposure are relatively low, given the
guarantees and budgetary provisions from State Governments for debt
servicing by the concerned entities.

HUDCO also provides consultancy services in the field of urban and regional
planning, design and development, environmental engineering, social
development, Government programmes and others.
Our business is supported by capacity building activities through HSMI, and
alternative building materials and cost-effective technology promotion.

HUDCO is an ISO 9001:2015 certified company for its Business activities.

For further details bidders can see HUDCO's website i.e. www.hudco.org
                                      5
HUDCO has an Internal Audit Department which carries out audits of all the
21 Regional Offices including HSMI and major divisions of the Corporate
Office through in- house audit team and by outsourced Chartered
Accountant firms.
For management of various risks HUDCO has in place a Risk
Management Policy and Operating Manual with a separate Risk
Management Department. HUDCO is making constant efforts for
management and mitigation of various risks.
For the governance of various risks, HUDCO has constituted various
committees, namely Risk Management Committee of the Board (RMC),
Credit Risk Management Committee (CRMC), Operational Risk
Management Committee (ORMC) and Asset Liability Management
Committee (ALCO) for measuring, monitoring and controlling the
risks.

Further HUDCO also has an Internal Financial Control Policy in place
with Risk Control Matrices and process Flow Charts which provides
transparency and depicts relevant systems and information.




                                   6
                                                                 SECTION- III


OTHER TENDER CONDITIONS:

1.   The period of validity of bid for acceptance should be for 90 days from the closing
     date. Bid with less validity period shall not be accepted.

2.   Bidders who are registered with MSME are welcome to participate in the bidding
     as notified by the Ministry of Micro, Small and Medium Enterprises, Govt. of India.
     No EMD shall be payable by these bidders provided that they are registered on
     the date of opening of this tender under single point registration scheme of
     NSIC/udyog adhaar/other schemes under MSME/other documented eligibility as
     per concerned state. Relaxations as announced by Govt. from time to time shall
     be applicable to these bidders subject to full compliance of other terms and
     conditions of the tender and contract. Product/Service range mentioned in such
     certificate should be similar to requirements of this tender. Valid documentary
     evidence is to be submitted.


3.   The quotation / offer to be submitted in one big envelope superscribing "Bids for
     preparation of Risk Based Internal Audit Plan", one for EMD (containing proof
     of deposition of EMD in HUDCO's Account/ EMD exemption certificate), second
     for Technical Bid and third for Financial Bid superscribing as such. The bid
     envelope shall be dropped in the specified tender box at Fifth floor, HUDCO
     Bhawan, India Habitat Centre, Lodhi Road, New Delhi-110003 before the
     specified date and time. Technical Bid of only those bidders will be
     considered for evaluation whose EMD is received. The financial bid of the only
     those bidders will be opened who are technically qualified. The bidder will be selected
     as per the terms and conditions contained in technical evaluation criteria.

4.   The bids should be prepared strictly as per terms & conditions failing which the
     bid is liable to be rejected without any further notice. The bidder has to agree to
     the terms & conditions mentioned in the tender document.


5.    Bid shall not be entertained by other modes but only as detailed in this tender
     e.g. bids received telegraphically/by fax/e-mail shall not be entertained. However,
     HUDCO may ask to submit subsequent clarifications through physical
     documents/email etc. During selection process HUDCO reserves the right to seek
     clarification or verification of any information mentioned in the bid/supplied by
     bidder before finalizing the award of work.


                                            7
6.   Tenders are to be submitted on or before prescribed last date and time.

7.    Bidder should enclose documentary evidences as per the eligibility
     criteria/technical evaluation criteria prescribed in the RFP. During selection
     process HUDCO reserves the right to seek clarification.

8.    Bid will be disqualified, if at any point during the selection process, it is found that
     information provided by them is incorrect.

9.   Bids shall be rejected out-right and will not be evaluated for failure of bidder to
     meet the dead-line, failure to provide all information as specified above and failure
     to accept aforesaid terms and conditions.

10. Bid with vague and indifferent expression such as "subject to ......" shall not be
    accepted. Bid with any condition including conditional rebate shall also be
    rejected.

11. The vendor should submit the bank details as mentioned in Annexure-B (II) for
    refunding the EMD amount or other payments through E-payments.




                                             8
                                                                     SECTION - IV



Purpose

Housing and Urban Development Corporation Ltd. (HUDCO) intends to have a
comprehensive Risk Based Internal Audit Plan encompassing the activities carried
out in its enterprise. This RFP document has been prepared for the purpose of
hiring of competent consultant for preparation of Risk Based Internal Audit Plan for
HUDCO.

Proposal

HUDCO invites Proposals (the "Proposals") for selection of a consultant for
preparation of Risk Based Internal Audit Plan as per the Scope of Work given in
RFP. The bidders/applicants desirous of taking up the project are invited to submit
their proposal in response to this RFP considering HUDCO's present business
model. The criteria and the actual process of evaluation of the response to the RFP
and subsequent selection of the Successful Bidder (SB) will be entirely at HUDCO's
discretion. The bidders / applicants should have necessary experience, capability
and expertise to perform, as per the scope of work and to adhere to the HUDCO's
requirements/ terms and conditions outlined in the RFP.

The RFP is not an offer by HUDCO but an invitation to receive proposals from the
Bidders. No contractual obligation whatsoever shall arise from the RFP process
unless and until a formal contract is signed and executed by duly authorized
official(s) of HUDCO with a Successful Bidder.

Earnest Money Deposit (EMD):

i.     The Bidder should deposit EMD of Rs. 20000/-/- (Rs. Twenty Thousand
       only) electronically in HUDCO's Bank Account as per details given below:

           Name of beneficiary     HUDCO Ltd.
           Bank                    HDFC Bank
           Branch                  KG Marg, New Delhi
           IFSC Code               HDFC0000003
           A/C Type & No.          Current A/C No.
                                   00030350017801

ii.     EMD shall be forfeited:
       a. If a bidder withdraws its Bid during the period of Bid Validity; or
       b. If the successful bidder fails to sign the Contract; or
       c. If the successful bidder fails to deliver the relevant services within the
           stipulated period; or
       d. If the successful bidder fails to comply with any of the terms of RFP or
           Contract.
The EMD of the unsuccessful bidders will be returned after 30 days of the HUDCO
entering into agreement with the successful bidder. The name of the successful
bidder shall be notified on the HUDCO's website. The EMD of the selected Bidder
shall be converted into security deposit and shall be refunded after successful
completion of the assignment. The bidders are requested to provide the bank
related information in the format at Annexure ­ [B(II)]

                                            9
iii.     No interest is payable on the amount of EMD.

iv.      If EMD is forfeited for any reason, the concerned bidder will be debarred
         from further participation in future RFPs floated by the HUDCO.



 Amendment of RFP document:


       At any time prior to the dead line for submission of proposal HUDCO may
       modify the bidding document by amendment. Any clarification issued by
       HUDCO will be in the form of addendum/corrigendum and will be available on
       HUDCO's website. The amendment will be binding on all bidders. HUDCO, at
       its discretion may extend the deadline for submission of bids in order to allow
       prospective bidders a reasonable time to take the amendment into account.
       Interested applicants are advised to frequently visit the website for updating
       themselves about changes, if any, made in the RFP before the bid submission
       date.




                                              10
                                                                           SECTION- V

SCOPE OF WORK FOR PREPARATION OF RISK BASED INTERNAL AUDIT PLAN


  1. Risk identification based on consultative approach on various activities with
     various departments. Risk Assessment Methodology for identifying the risk
     areas covering periodicity/frequency of audit should be provided. While
     identifying the risk it should also be specified the maximum period beyond
     which even the low risk business activities/location should not remain
     unaudited. The consultative interface should be with all the HODs, corporate
     office, HSMI and Regional Heads (at least 2 (Two) Regional Offices).

  2. Risk Assessment for the purpose of formulating Risk Based Audit Plan keeping
     in view the inherent business risk of an activity/location and the effectiveness
     of the control systems for monitoring the inherent risk of the business activity.

  3. The risk assessment process should include identification of inherent business
     risk in various activities undertaken by HUDCO, evaluation of the effectiveness
     of the control systems for monitoring the inherent risk of the business activities
     (control risk), drawing up the risk matrix for taking it into account both the
     factors inherent business risk and control risk. The basis for determination of
     the level, (high, medium and low) and trend (increasing, stable, decreasing) of
     inherent business risk and control risk should clearly be spelt out. The risk
     assessment may be made by using both the qualitative and quantitative
     approaches. The risk matrix should be prepared for each business
     activity/location.

  4. To facilitate preparation of Risk Register by various departments at Corporate
     Office, HSMI and Regional offices. All risks should be consolidated in the risks
     register based on FAQs and interactions with the departments and devise
     checklist for the audit programmes.

  5. Assessment of auditable activities should be based on both qualitative and
     quantitative risks factors (to be listed) and weights assigned as to their relative
     importance through collection of data and analysis.

  6. Risk in each auditable activity shall be evaluated for their likelihood of
     occurrence and severity of impact. The aggregated view of risks (Audit Risk
     Matrix) for HUDCO as a company should also be provided.

  7. The consultant would be expected to recommend feasible Risk Response Plan
     to mitigate/avoid/transfer/accept the risks for consideration of the
     management. Risk Based Internal Audit plan, be prepared factoring in the
     Internal audit to be prioritized and mandated audits.

  8. Any new activities (Activity not mentioned above as advised /suggested by the
     Management) is also required to be covered.









                                   xxx---------xxx--------xxx


                                          11
                                                                            SECTION- VI


Deliverables


i)     Inception Plan: Submission of Work Plan, Concept and Methodology with
        timelines and milestones.
ii)     Draft report covering Audit Universe, assessing auditable activities based
        on both qualitative and quantitative risk factors, assigning weights based on
        their relative importance, preparing the Risk Matrix, Risk Registers and
        consolidating the risk register.
iii)    Final Report: Based on a feasible risk response plan to mitigate the risks a
        comprehensive Risk Based Internal Audit plan, be prepared factoring in the
        Internal audit to be prioritized and mandated audits.




       S.                    Milestone                          Approx number
       No.                                                      of days for
                                                                completion of
                                                                milestone

       1.    Submission of draft report including the Audit     60 days from the
             Universe, evaluating the risks in each auditable   date of issuance of
             activity, preparing the Risk Matrix and            work order.
             consolidating the Risk Register.

       2.    Submission of final report on Risk Based           Within 30 days of the
             Internal Audit Plan                                acceptance of draft
                                                                report




                                             12
                                                                               SECTION- VII

TERMS OF PAYMENTS

Fee for consultancy shall be paid based on invoices raised by the firm/company after
completion the deliverables detailed in the Payment terms



  S.                           Milestone                            % of fee
  No.

  1.      Submission of draft report including the Audit            20%
          Universe, evaluating the risks in each auditable
          activity, preparing the Risk Matrix and consolidating
          the Risk Register to the satisfaction of HUDCO.

  2.      Submission and Acceptance of final report on Risk         60%
          Based Internal Audit Plan by HUDCO Management.

  3.      After three months of acceptance of final report in       20%
          order to facilitate HUDCO for implementation of
          RBIA.



       Payment in case of Termination of contract
       In case the contract is terminated in any stage, payment towards services will be
       made on the completion of the assignment as per the milestone indicated above
       and to the satisfaction of HUDCO.


       Penalty for late submission of report
       In case of non-adherence to the Timeline to the satisfaction of HUDCO, a penalty
       of 3% p.a for the delayed period, on simple interest basis, shall be leviable.




                             PREPARATION OF RISK BASED AUDIT PLAN
                                               13
                                                                     SECTION -VIII
BIDS EVALUATION
On receipt of EMD/valid EMD exemption certificate, the Bids will be considered for
further evaluation as follows.
a.    Eligibility Criteria
       Applicants must read carefully the eligibility criteria provided in
       Annexure -A. To be eligible for evaluation of its Proposal, the Applicant
       shall fulfil the eligibility criteria given in Annexure -A. Proposals of only
       those Applicants who satisfy these conditions will be considered for
       technical evaluation process given in Annexure - B.
b.     Proposal evaluation

Evaluation of Technical Proposal
The company will scrutinize the technical proposal of bidders who fulfil the minimum
eligibility criteria. HUDCO will inform the date, time and venue of presentation to the
firms.

The proposals received will be technically evaluated to arrive at the technical scoring as
per the scoring methodology specified at Annexure - B. under the TECHNICAL
PROPOSAL EVALUATION CRITERIA. The Bids which are securing the technical score
of 60 or more marks out of a total of 100 marks will be considered as technically qualified
and only those technically qualified Bids, will be further processed for opening the
financial bids. The company however retains the right to lower the cut off score if
adequate number of bids does not qualify with the minimum score as specified.

A list of Key personnel to be deployed for the project to be furnished with details of
Name, Qualification and Experience in Annexure ­ [B(VII)]

Kindly note that the team proposed in the Technical Proposal will need to necessarily be
made available to HUDCO for the assignment.

A presentation before the Technical Evaluation Committee of the company is to be made
by eligible, short-listed firms on the understanding of the key risks considering HUDCO's
business model, proposed Methodology and Approach to be adopted, time frame for
completion of activities in the company and proposed team. The technical capabilities
and competence of the firm should be clearly reflected in the presentation. The date and
time of the presentations will be notified by HUDCO; no changes in the schedule will be
entertained thereafter. The presentation, if required, will also be made before the Audit
Committee.

Based on the details submitted by the firms in the Technical Proposal and the
presentation made by them before the Technical Evaluation Committee of HUDCO, the
Technical Evaluation of the eligible firms will be carried out. After technical evaluation
the financial bids of technically qualified bidders will be opened and L1 bidder would then
be selected for the assignment.

                             PREPARATION OF RISK BASED AUDIT PLAN
                                               14
                                                                           SECTION -IX


GENERAL INSTRUCTIONS
Disclaimer

     The information contained in this Request for Proposal (RFP)
     document or information provided subsequently to Bidder(s) or applicants
     whether verbally or in documentary form/email by or on behalf of HUDCO
     , is subject to the terms and conditions set out in this RFP document
     and all other terms and conditions subject to which such information is
     provided.

     HUDCO expects the bidder to strictly adhere to the instructions given in the
     RFP and maintain confidentiality of information.

     This RFP is neither an agreement nor an offer and is only an invitation by
     the HUDCO to the interested parties for submission of bids. The purpose of
     this RFP is to provide the Bidder(s) with information to assist the formulation
     of their proposals. HUDCO may in its absolute discretion, but without
     being under any obligation to do so, update, amend or supplement the
     information in this RFP. No contractual obligation whatsoever shall arise
     from the RFP process until a formal contract is signed and executed by
     duly authorized officers of the HUDCO with the Selected Bidder (SB).

     HUDCO, its employees and advisors make no representation or warranty
     and shall have no liability to any person, including any Applicant or
     Bidder under any law, statute, rules or regulations or tort, principles of
     restitution or unjust enrichment or otherwise for any loss, damages, cost
     or expense which may arise from or be incurred or suffered on account
     of anything contained in this RFP or otherwise, including the accuracy,
     adequacy, correctness, completeness or reliability of the RFP and any
     assessment, assumption, statement or information contained therein or
     deemed to form part of this RFP or arising in any way for participation in
     this Bid Stage.

     HUDCO also accepts no liability of any nature whether resulting from
     negligence or otherwise, howsoever caused arising from reliance of any
     Bidder upon the statements contained in this RFP.

     The issue of this RFP does not imply that the HUDCO is bound to select a
     Bidder or to appoint the Selected Bidder (SB), as the case may be, for the
     Project and the HUDCO reserves the right to reject all or any of the
     Bidders or Bids without assigning any reason whatsoever.




                           PREPARATION OF RISK BASED AUDIT PLAN
                                             15
       The Bidder shall bear all its costs associated with or relating to the
       preparation and submission of its Bid including but not limited to
       preparation, copying, postage, delivery fees, expenses associated with
       any demonstrations or presentations which may be required by the
       HUDCO or any other costs incurred in connection with or relating to its
       Bid. All such costs and expenses will remain with the Bidder and HUDCO
       shall not be liable in any manner whatsoever for the same or for any
       other costs or other expenses incurred by a Bidder in preparation or
       submission of the Bid, regardless of the conduct or outcome of the Bidding
       Process.
Governing Law
The Contract shall be governed by and interpreted in accordance with laws in force
in India. The Courts of Delhi shall have exclusive jurisdiction in all matters arising
under the Contract.
Right to cancel RFP
HUDCO shall have the right to cancel the RFP process at any time prior to award of
the contract without incurring any liabilities to the affected Bidder(s). Reasons for
cancellation as determined by HUDCO in its sole discretion may include but are not
limited to the following:
a. Services contemplated are no longer required;
b. Scope of work was not adequately or clearly defined due to unforeseen
   circumstance and / or factors and or new developments;
c. Proposed fee is unacceptable to the work;
d. The Assignment is not in the best interests of HUDCO;
e. Any other reason.

Arbitration
If any dispute(s) or difference(s) of any kind whatsoever arise(s) between the Parties,
the Parties hereto shall negotiate with a view to its amicable resolution and settlement
through a committee appointed by CMD, HUDCO and the senior management of the
bidder. In the event no amicable resolution or settlement is reached between the parties
within 30 days after receipt of notice by one party, then the disputes or differences as
detailed above shall be referred to and settled by the Sole Arbitrator to be appointed by
CMD, HUDCO. The arbitration proceedings shall be in accordance with the prevailing
Arbitration and Conciliation Act, 1996 and Laws of India as amended or enacted from
time to time. The venue of the arbitration shall be New Delhi, India. The fee & other
charges of Arbitrator shall be determined by the arbitrator in terms of the Act and shall
be shared equally between the parties. The arbitrator will give the speaking and
reasoned Award. Notwithstanding any references to Arbitration, the parties shall
continue to perform their respective work/obligation under the contract.

Termination of Agreement:

The agreement with the selected consultant may be cancelled at the HUDCO's
discretion without cost to HUDCO on account of following or without assigning

                             PREPARATION OF RISK BASED AUDIT PLAN
                                               16
any reason:

a.     On refusal to take up the allotted Assignment;
b.     If the firm stands dissolved /reconstituted under the name/style of the
       firm is changed;
c.     On not abiding by the terms and conditions stipulated in the agreement;
d.     If the performance of the Consultant is not found satisfactory (viewed as
       such by the HUDCO's appropriate authority);
e.     Any other reason at the discretion of the HUDCO.


Right to Accept any Bid and to Reject any or All Bids

HUDCO reserves the right to accept or reject any bid(s), and/ or to annul the bidding
process and reject all bids at any time prior to Award of Contract, without thereby
incurring any liability to the affected Bidder or Bidder's or any obligation to inform the
affected Bidder(s) of the grounds for HUDCO's action. No further discussion /
interface will be granted to concerns whose offers have been disqualified for any
reason.

Force Majeure
If a Force Majeure situation arises, the selected Bidder shall promptly notify HUDCO in
writing of such conditions and the cause thereof within fifteen calendar days. Unless
otherwise directed by the company in writing, the selected Bidder shall continue to
perform the obligations under this Agreement as far as is reasonably practical, and shall
seek all reasonable alternative means for performance not prevented by the Force
Majeure event.

OTHER TERMS AND CONDITIONS IN CONNECTION WITH THE TENDER

       HUDCO will make a preliminary examination of the bids to determine
       whether the concerns are eligible as per terms of Eligibility Criteria, whether
       the proposals are complete, whether the documents are properly signed
       and whether the bids are generally in order. HUDCO at its discretion may
       waive any minor informality, nonconformity or irregularity in bids.
       HUDCO will have the liberty to short-list suitable firms who meet the
       HUDCO' requirements, from the responses received.
       Evaluation of all eligible concerns will be done in Indian Rupees only.
       Any effort by a concern to influence HUDCO in its decisions for evaluation
       and comparison of bids or Contract Award may result in the rejection of the
       tender submitted by the concern.
       HUDCO shall not be bound to give reasons for any decision made under
       this clause and its decision will be final and binding on all respondents to
       this tender.
       Clarification of Offers ­ To assist in the scrutiny, evaluation and comparison
       of offers, HUDCO may, at its discretion, ask some or all Bidders for



                              PREPARATION OF RISK BASED AUDIT PLAN
                                                17
   clarification of their offer. HUDCO has the right to disqualify the Bidder
   whose clarification is found not suitable to the proposed assignment.
   No Commitment to Accept Lowest Financial Proposal by value for this RFP
   ­ HUDCO shall be under no obligation to accept the lowest price bid or any
   other offer received in response to this RFP and shall be entitled to reject
   any or all offers including those received late or incomplete offers without
   assigning any reason whatsoever. The company reserves the right to make
   any changes in the terms and conditions of the contract. The company will
   not be obliged to meet and have discussions with any Bidder, and/ or to
   listen to any representations unless there is change in the terms and
   conditions of the contract.
   Sub-contracting of services in whole or part with other firms shall not be
   permitted.



                                 xxx---------xxx--------xxx




                        PREPARATION OF RISK BASED AUDIT PLAN
                                          18
                                                                                Annexure-A
Minimum Eligibility Criteria

The bidders must fulfil the following eligibility criteria. In case bids are submitted
without satisfying all the Eligibility Criteria, the application will be rejected
without assigning any reason whatsoever.

  S.No           Eligibility Criteria                       Documents to be enclosed
  1      The bidder must be a Private Limited               Certified Copy of the certificate of
         Company/ Public Limited Company/                   incorporation issued by the
         Partnership/Limited Liability Partnership          Registrar                         of
         (LLP) registered or incorporated in India with     Companies/Partnership
         minimum standing of Five (5) years.                Deed/Registration Certificate.
  2      The bidder should have a registered office/        Proof of address
         full-fledged branch office in Delhi/NCR.



  3
         The bidder should be having minimum                Audited Financial Statement for
         average annual turnover of Rupee One (1)           the past three years.
         crores in previous three Financial Years.
  4      The bidder should have at least ten                List of professionals on the
         professionals with relevant qualification          letter head of the company
         (CA/CMA/MBA).Out of which at least 2               incorporating          relevant
         professionals should have experience of            qualification,    years      of
         more than five (5) years in the field of           experience and expertise duly
         consultancy/Advisory services related to           signed by Authorized Signatory.
         Risk based Internal Audit/ Preparation of          Annexure ­ [B(IV)]
         Risk based Internal Audit Plan/ Enterprise
         Risk Management            in Banks/NBFCs/
         Housing Finance Companies (having
         turnover above Rs 500 crores),All India
         Financial Institutions/ Financial Regulators/
         CPSU.
  5      The bidders should have experience                 Copy of Agreement, Award
         (minimum one (1) assignments) in                   letters incorporating scope of
         consultancy/advisory services related to           Work and proof of turnover of
         Risk Based Internal Audit/Preparation of
                                                            the organisations/ Copy of
         Risk Based Internal Audit Plan/ Enterprise
         Risk Management for Banks/NBFCs/                   relevant experience certificate
         Housing Finance Companies (having                  from the organisation
         turnover above Rs 500 crores), All India
         Financial        Institutions/      Financial       Annexure ­ [B(V)]
         Regulators/CPSU in the last 10 years.
         (Experience in Branch will not be
         considered).




                               PREPARATION OF RISK BASED AUDIT PLAN
                                                 19
  6      The Bidder should provide the name of            Names along with profile should
         atleast three (3) team members to be             be provided.
         deployed in the proposed assignment
         consisting of a team leader with minimum         Annexure ­ [B(VII)]
         five (5) years of experience and Two team
         members with atleast three (3) years of
         experience in the area mentioned at Serial
         No. 4 above.
  7      The bidder has not been banned,                  A self-declaration by bidder on
         delisted/debarred from business by any           Bidder's letter head.
         regulatory body/ statutory authority/PSU/        Annexure ­ [B(VI)]
         Government Department
  8      Declaration to be provided that None of the      A self-declaration by bidder on
         partners/directors/Key           Managerial      Bidder's letter head.
         Personnel of the Bidder/ group company           Annexure ­ [B(VI)]
         should have any relation with any employee
         of HUDCO and also none of them has any
         relationship within the meaning of Section
         2(76) of the Companies Act, 2013 and also
         that none of them has any relationship with
         the Statutory Auditors (M/s. Prem Gupta &
         Co.) and also ensure compliance under
         section 184 and 188 of the Companies Act,
         2013.
  9      The Bidder is presently not appointed for        A self-declaration by bidder on
         carrying    out    any    Consultancy/audit      Bidder's letter head.
         assignment at HUDCO Corporate Office.            Annexure ­ [B(VI)]
  10     The bidder to produce a copy of PAN/GST Copy of Registration certificate
         registration



It is certified, to the best of my knowledge and belief, all the information provided
above in Annexure ­ (A) is correct.

Signature of Authorized person (in full and initials)
Name and Title of Signatory:
Name of the Firm:
Address and Contact Details




                             PREPARATION OF RISK BASED AUDIT PLAN
                                               20
                                                                         Annexure-B
The basis on which technical evaluation of bids shall be done



                              TECHNICAL EVALUATION SHEET

S.  EVALUATION CRITERIA                    MARKING METHODOLOGY           MAXIMUM TOTAL
No.                                                                       SCORE

1.    Minimum Standing of the Firm More than ten (10) Years              20           20

                                           More than Seven(7) to Ten (10) 15
                                           years

                                           Five (5) to Seven (7) years   10

2.    Minimum      average annual More than Three (3) crores             20           20
      turnover of Rupee One (1)
      crores in previous three More than Two(2) and less
      Financial Years.            than Three (3) crores                  15

                                           One (1) to Two (2) crores     10



3.    The number of professionals          More than Five (5)             20          20
      having experience of more
      than 5 years in the field of         More than two (2) and less     15
      consultancy/Advisory services        than or equal to five (5)
      related to Risk based Internal
      Audit/ Preparation of Risk           Two (2) Professionals          10
      based Internal Audit Plan/
      Enterprise Risk Management
      in Banks/NBFCs/ Housing
      Finance Companies (having
      turnover above Rs 500 crores)/
      All India Financial Institutions/
      Financial Regulators /CPSU
      Annexure ­ [B(IV)]
4.    The number of assignments of         More than Two assignments     20           20
      consultancy/advisory services
      related to Preparation of Risk       Two assignments               15
      based Internal Audit Plan/
      Enterprise Risk Management           One (1) Assignments           10

                            PREPARATION OF RISK BASED AUDIT PLAN
                                              21
        for Banks/NBFCs/ Housing
        Finance Companies (having
        turnover above Rs 500 crores)/
        All India Financial Institutions/
        Financial Regulators in the last
        10 years.
        (Copy of Agreement, Award
        letters incorporating scope of
        Work/ proof of turnover of the
        organizations/      Experience
        certificate from organizations
        Annexure ­ [B(V)]

   5.   Presentation for the                20                               20
        proposed Work plan,
        Methodology, approach and
        implementation
        (a) covering all important
        aspects       including       audit
        universe, auditable activities,
        Risk Matrix, Risk response
        plan etc. and addressing them
        in sufficient details.
        (b) Proposed methodology
        including      approach        and
        timelines
        ( c) Procedure to be put in
        place
        (d)       Risk       identification
        prioritisation, mitigation plan
        and preparation of Risk based
        Internal Audit Plan and its
        implementation


        NOTE:
        The bidders are required to submit all the documents supporting the above
        evaluation criteria.
        The financial bids would thereafter be opened only in respect of firms short
        listed based on technical evaluation who have scored overall marks equal
        to or more than 60%.




                              PREPARATION OF RISK BASED AUDIT PLAN
                                                 22
                FORMAT OF INFORMATION REQUIRED FOR TENDER
           (On the letter head of the firm submitting the bid document)

(The basis on which technical evaluation of bids shall be done is placed at
Annexure-B)

                                                                       Annexure ­ [B(I)]

 Sr. No.                 Description                                Response
   1.        Name of Bidder
   2.        Date of Incorporation
   3.        Registration No.
   4.        Complete Address
   5.        E-mail ID
   6.        Contact Numbers (Telephone /
             Mobile)
    7.       No. of completed years of
             consultancy/audit services
             rendering in India as on date
    8.       Details of Professionals                  Annexure ­ [B(IV)]
             (Membership no if applicable)
    9.       No. of qualified professionals out
             of above having experience of
             more than 5 (Five) years.
   10.       PAN of the firm
   11.       GST No. of the firm
   12.       Net Worth as on 31.03.2019
   13.       Turnover during last three (3)
             Financial Years:
             2016-2017
             2017-2018
             2018-2019
   14.       Details of major assignment               Annexure ­ [B(V)]
             pertaining                   to
             consultancy/advisory
             services related to Risk
             Based       Internal     Audit/
             Preparation of Risk based
             Internal Audit Plan/ Enterprise
             Risk      Management        for
             Banks/NBFCs/          Housing
             Finance Companies (having
             turnover above Rs 500
             crores)/ All India Financial

                             PREPARATION OF RISK BASED AUDIT PLAN
                                               23
       Institutions/          Financial
       Regulators/CPSU in the last
       10 years.
15.    Persons proposed to be assigned          Annexure ­ [B(VII)]
       for the consultancy services and
       their profiles (attach profiles)
16.    Any other information considered
       as relevant




      (Signature, name and designation of the authorised signatory)









                      PREPARATION OF RISK BASED AUDIT PLAN
                                        24
                                                           Annexure ­ [B(II)]



               BANK RELATED INFORMATION

Sr. No.          Particulars                               Details

  1.            Bank Name

  2.           Branch Name

  3.           Bank Address

  4.          Bank Phone No.

  5.           Bank Fax No.

  6.      Bank MICR Code (9 digit)

  7.          RTGS-IFS Code

  8.           Account Type

  9.            Account No.

 10.            Swift Code




                    PREPARATION OF RISK BASED AUDIT PLAN
                                      25
                                                                      Annexure ­ [B(III)]

                               TECHNICAL PROPOSAL
                                 Letter of Proposal
                              (On Applicant's letter head)

Executive Director (Internal Audit)
Housing and Urban Development Corporation Ltd. (HUDCO)
HUDCO Bhawan, Core-7-A,
India Habitat Centre, Lodhi Road,
New Delhi - 110 003

Preparation of Risk Based Audit Plan for HUDCO.

Dear Sir,

With reference to your RFP Document dated.............., I/we, having examined all
relevant documents and understood their contents, hereby submit our Technical
Proposal for selection as Consultant for Preparation of Risk Based Audit Plan for
HUDCO. The proposal is unconditional and unqualified.

1.       We agree to keep this offer valid for 90 (Ninety days) from the last Date of
         submitting the proposal specified in the RFP.
2.       We agree to undertake the project, if allotted by you, as per the scope of work
3.       EMD of Rs. 20,000/- has been deposited electronically in HUDCO's Current
         A/C (The details of online transfer (NEFT, IMPS, etc).
4.       We agree and undertake to abide by all the terms and conditions of the RFP
         Document. We submit this Proposal under and in accordance with the terms
         of the RFP Document.

                                                                          Yours faithfully,


                        (Signature, name and designation of the authorised signatory)

Date:
Place:




                               PREPARATION OF RISK BASED AUDIT PLAN
                                                 26
                                                                         Annexure ­ [B(IV)]


Details of Professionals


S.    Name    Capacity     Qualification     Membership           Experience    Date of joining
No.           (Partner/                      No. (if                            in the present
              Employee)                      applicable)          (in brief)    firm/company




                (Signature, name and designation of the authorised signatory)




                           PREPARATION OF RISK BASED AUDIT PLAN
                                             27
                                                                      Annexure ­ [B(V)]

Particulars in regard to the number of assignments of consultancy/advisory
services related to Risk Based Internal Audit/Preparation of Risk based Internal
Audit Plan/ Enterprise Risk Management for Banks/NBFCs/ Housing Finance
Companies (having turnover above Rs 500 crores)/ All India Financial Institutions/
Financial Regulators/CPSU in the last 10 years.


  Sr. No.    Name of the      Turnover of Period of                Type of     Scope of Work*
             organisation     Organization Assignment              services
                              as per latest (From ­ To)
                              Audited
                              Accounts




* Copy of Work Order to be enclosed.




                         (Signature, name and designation of the authorised signatory)




                            PREPARATION OF RISK BASED AUDIT PLAN
                                              28
                                                                  Annexure ­ [B(VI)]

                                Self-declaration
                       (on the Consultants' letterhead)
Executive Director (Internal Audit)
Housing and Urban Development Corporation Ltd. (HUDCO)
2nd Floor, HUDCO Bhawan, Core-7-A,
India Habitat Centre, Lodhi Road,
New Delhi - 110 003.

Appointment of Consultant for preparation of Risk Based Internal Audit plan for
HUDCO ­ Self Declaration.

Respected Madam/Sir,

I/We hereby declare that I/we have neither failed to perform on any agreement any
time before, as evidenced by imposition of a penalty by an arbitral or a judicial
pronouncement or arbitration awarded against me/us, not been expelled from any
assignment or agreement nor had any agreement terminated for breach by me/us.

Further, we have not been banned, delisted/debarred from business by any
regulatory body/ statutory authority/PSU/ Government Department

None of the partners/directors/Key Managerial Personnel of the Bidder/ group
company have any relation with any employee of HUDCO and also none of them
has any relationship within the meaning of Section 2(76) of the Companies Act,
2013 and also that none of them has any relationship with the Statutory Auditors
(M/s. Prem Gupta & Co.) and also compliance under section 184 and 188 of the
Companies Act, 2013 is ensured.

I/We are presently not appointed for carrying out any Consultancy/audit
assignment at HUDCO Corporate Office.




                                                                     Yours faithfully,


                   (Signature, name and designation of the authorised signatory)


Date:

Place:


                           PREPARATION OF RISK BASED AUDIT PLAN
                                             29
                                                                        Annexure ­ [B(VII)]



Details of professionals to be deployed

INFORMATION ON THE PROFILE AND QUALIFICATION OF THE
PROFESSIONALS TO BE EMPLOYED IN THE PROPOSED ASSIGNMENT OF
HUDCO (To be filled in the format given below)


                      Name     Educational                 Experience
                      &        Qualification        Year            Nature of      Name of
                      Current                                       Assignment     organisation
                      position

  Team Leader
  (minimum 5
  years of
  experience)

  Team
  Member/Support
  Staff (minimum
  2 members with
  3 years of
  experience)




Signature of Authorized person (in full and initials)
Name and Title of Signatory:
Name of the Firm:
Address and Contact Details




                             PREPARATION OF RISK BASED AUDIT PLAN
                                               30
                                                                    Annexure ­ C



              FINANCIAL BID FOR CONSULTANCY SERVICES
Ref. No. and Date
To,
Executive Director (Internal Audit)
Housing and Urban Development Corporation Ltd. (HUDCO)
HUDCO Bhawan, Core-7-A,
India Habitat Centre, Lodhi Road,
New Delhi - 110 003


Dear Sir,
1     We hereby agree to prepare Risk Based Audit Plan for HUDCO as specified
      in the RFP.
2     We have understood the terms and conditions laid down by you in the
      bidding documents and are fully aware of the nature of consultancy services
      required.
3     We hereby quote price in Indian Rupees on firm price basis excluding all
      taxes, duties and levies etc. for the entire scope of work as specified in the
      Bidding Documents is:
      In (Figures) (Rs._________)
      In (Words) (Rupees _______________________________only)
4     We declare that the above quoted price is firm and shall remain valid for the
      entire period of the consultancy assignment. We further declare that the
      above quoted price excludes GST. All other taxes, duties and levies, i.e.
      Professional Tax, insurance charges, license fees, surcharge on taxes and
      duties etc. will be payable by us under this consultancy assignment. We
      further agree that the quoted prices shall be deemed to cover for the full
      scope as aforesaid.
5     The breakup of the consultancy fee is given in Annexure ­ [C(I)]

      In case there are errors between the total of the amounts given under the
      column for the price breakdown and amount given under total price, the
      former shall prevail and latter will be corrected accordingly.
6     We further understand that where there are discrepancies between
      amounts stated in figures and words, the amount stated in words shall
      prevail.


                           PREPARATION OF RISK BASED AUDIT PLAN
                                             31
7        We hereby confirm that any Income Tax, surcharge or any other corporate
         tax as attracted under the law, we agree to pay the same to the concerned
         authorities.
8        We declare that the services will be rendered strictly in accordance with the
         bidding documents. We confirm our acceptance / compliance to the work
         schedule and terms of payment clauses as stipulated in the bid documents.
9        We confirm that in case our bid is accepted then the work would be taken
         up immediately and the work will be completed in time.


10       We confirm that the bank details required by HUDCO to release payment
         through electronic fund transfer system, has been furnished by us.




Date                                                                 Signature
Place                                                                Name
                                                                     Designation
                                                                     Common seal


Person to be contacted
Designation
Tel No.
Mobile No.
E-mail
Encl: Annexure ­ [C(I)]




                              PREPARATION OF RISK BASED AUDIT PLAN
                                                32
                                                                  Annexure ­ [C(I)]


                                                                   FINANCIAL BID
            CONSULTANCY SERVICES FOR PREPARATION OF
                RISK BASED AUDIT PLAN FOR HUDCO


   Price Components           Base Fee                  GST      Total          Figures
                                                                 Price         in words
                                 (Rs.)         Rate (%) Amount Inclusive
                                                         (Rs.)  of GST
                                                                  (Rs)

RISK BASED AUDIT
PLAN FOR HUDCO (As
per Scope of Work
contained in RFP)




Note:
   1. The basic fees and GST component should be shown in the respective
      columns. GST will be paid as applicable from time to time.
   2. Quoted fees should be inclusive of Out of pocket expenses and other
      incidental charges will not be paid extra.
   3. Actual reimbursement of out of pocket expenses like TA / DA in case of
      outstation visit for interface with Regional Heads as applicable in HUDCO for
      GM's in the case of Team leader and other staff as applicable at AGM level in
      HUDCO. Rates are required to be quoted in figures as well as in words. In case
      of any difference between quotes in figures and words, the quotes in words
      shall prevail.
   4. Bidders are required to quote financial proposal / fees structure strictly as
      sought above.
   5. The above should not include any condition attached thereto. Any such
      conditional proposal shall be liable for rejection.



Date                                               Signature
Place                                              Name
                                                   Designation
                                                   Common seal



                           PREPARATION OF RISK BASED AUDIT PLAN
                                             33

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