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Ferro Scrap Nigam Limited, Bhilai, Chhattisgarh
September, 10th 2019
                                           :: 1 ::


                      FERRO SCRAP NIGAM LIMITED
          (A Govt. of India Undertaking, Mini Ratna-II, IMS Certified Company)
                    Regd.Office: FSNL Bhawan, Equipment Chowk,
                Central Avenue, Post Box No.37, Bhilai-490 001(C.G.)

                           Phone: 0788-2222474, 2222475
                            Fax: 0788-2223884, 2220423
                 e-mail: gc.naidu@fsnl.co.in Website: www.fsnl.nic.in

     ./Tender Notice No. TN-05/2019-20 Dt.31.08.2019


                                TENDER DOCUMENT
                                           For
                ENGAGEMENT OF INTERNAL AUDITORS FOR THE
                   FINANCIAL YEAR 2020-21, 2021-22 & 2022-23



 Annexure      Description                                          Page No.

               NIT, Eligibility Criteria/Evaluation Criteria,
               Terms and Conditions, Tender Submission, etc.                2-6
                                                                             7
    I          Format of Covering Letter
                                                                            8-9
    II         Proforma for Techno-Commercial Bid
                                                                           10-16
   III         Scope of Work for Internal Auditors
                                                                            17
   IV          Proforma for Price Bid
                                                                            18
   V           List of units Cluster wise of FSNL
                                                                           19-22
   VI          Format of Integrity Pact
   VII         GST Details                                                  23
   VIII        GST Compliance                                               24
   IX          Make In India                                                25


           LAST DATE FOR BID SUBMISSION 30.09.2019 TIME 2.30 PM.
                                              :: 2 ::

        SUBJECT: NOTICE INVITING TENDER FOR ALLOTMENT OF INTERNAL AUDIT
                      FOR THE YEAR 2020-21, 2021-22 & 2022-23


1.        Ferro Scrap Nigam Limited(FSNL), a Government of India Undertaking having its
Units at Bhilai(Chhattisgarh), Bokaro (Jharkhand), Burnpur, Durgapur (West Bengal),
Duburi, Rourkela (Odisha), Visakhapatnam(Andhra Pradesh), Salem (Tamil Nadu),
Hyderabad , Mumbai(Maharashtra), Haridwar (Uttarakhand), Hazira (Gujarat) and
Corporate Office in Bhilai (Chhattisgarh) invites offer from reputed Audit Firms to provide
service as Internal Auditor of FSNL for the financial years 2020-21, 2021-22 & 2022-23 on
the same rate, terms & conditions.


(i)       The tender document that can be downloaded          :       31.08.2019
          from FSNL's website: www.fsnl.nic.in will be
          available for download from

(ii)      Last date of Submission of Tender Document          :       30.09.2019 by 2.30 PM

(iii)     Date of opening of Techno Commercial Bid            :       30.09.2019 by 3.00 PM

2.        SCOPE OF WORK:

          The scope of Internal Audit of FSNL for the Financial Year 2020-21, 2021-22 &
          2022-23, will be as per Annexure-III.
3.        FEES:

          Fees and out of pocket expenses should be quoted separately on lump sum basis
          per year. Fees should be quoted exclusive of Goods and Service Tax. The rates
          to be quoted as per Cluster mentioned in Annexure ­IV & it should be kept firm for
          all the years (i.e. 2020-21, 2021-22 & 2022-23).
4.        PAYMENT TERMS:

          Payment will be made on quarterly basis on submission of bill.

5.        ELIGIBILITY CRITERIA (certified copy of tesimonial to be enclosed):

          a) The Audit Firms should be in existence for a minimum period of five years and
             the Annual Turnover of audit firm should be at least Rupees Twenty Five Lakhs
             (Rs.25,00,000/-) .
             For the purpose of ascertaining parameter of Turnover of the bidder, average
             turnover of the bidder for the previous three financial years shall be considered.
             In the techno-commercial bid, the bidder shall submit a `certificate of
             compliance' to the effect of the above.
          b) Should have Headquarters/Branch Office in Bhilai/Durg/Raipur.
                                            :: 3 ::

     c) No. of qualified Assistants (Chartered/Cost Accountants) employed in the firm
          should not be less than 2 persons. In case of Partnership firm Nos. of Partners
          can also be considered in this purpose.
     d) No. of semi-qualified Assistants (Chartered/Cost Accountants) employed in the
          firm should not be less than 4 persons.
     e) Firms need to quote on Cluster Basis as mentioned in Annexure IV.
     f)   The Company reserves its right to accept or reject any bid(s) without assigning
          any reasons thereof. The decision of the Company will be final and binding
          upon the parties participating in the tender.

6.   TERMS AND CONDITIONS:

     a) Validity of job order: The validity of the contract will be for a period of three
          years starting from financial year 2020-21 for conducting Internal Audit.
     b) Completion of Job: Time being the essence of the contract, all the Internal Audit
          of each quarter shall be completed within the next month after completion of the
          each quarter. It is also expected that the Internal Audit has to commence w.e.f.
          the award of the work.
     c) Payment Terms: Payment shall be released within 30 working days from the
          date of submission of bill by the Firm(s) after issuance of Internal Audit Report
          to the satisfaction of FSNL. No advance payment shall be made.
     d) Acceptance/Rejection of Bids: The Management of FSNL reserves the right to
          reject all or any bids without assigning any reason whatsoever.
     e) Termination of contract in case of non-compliance of terms & conditions of
          engagement or non-submission of report in time or unsatisfactory performance.
     f)   Evaluation of the firms will be made Cluster wise.
     g) Dispute:      In case of any dispute arising during execution of contract, an
          amicable solution may be arrived at with discussion and reconciliation.
          However, in case of any dispute remaining unresolved, decision of
          Management of FSNL will be final and binding on both the parties to the
          Contract.
     h) Firms who fulfill the above minimum criteria may download the Tender
          Document from www.fsnl.nic.in.
     i)   Offer submitted without Integrity Pact will be summarily rejected without
          assigning any reason.
     j)   Audit firms to whom the work will be awarded shall not be allowed to
          subcontract the work to any other parties either in part or full.
     k) Reports are to be submitted to General Manager(F&A), FSNL as per scope of
          work.
                                         :: 4 ::


7.   TENDER SUBMISSION:
     Tender will be submitted in `TWO' separate sealed envelopes as below:

     All the two (2) envelopes should be numbered clearly and super scribed with our
     Tender ref. number, date, Title, Bid opening Date and bidder's name and address.
     All the two (2) envelopes may be enclosed within a single envelope; however
     bidder should mention the related details on each envelope.

     Envelope-I shall consist of forwarding letter in (Annexure-I) and Qualifying
     Requirement (QR)/Eligibility criteria documents, Technical offer, Name of firms
     where such services have been provided, PAN, GST registrations & commercial
     terms & conditions in Annexure II. Envelope-I should be superscribed as
     ""TECHNO-COMMERCIAL BID".

     Envelope-II shall consist of Price Bid (as per Annexure-IV) duly superscribing as
     "PRICE BID".


     Above two envelopes enclosed in the one envelop clearly superscribing Tender
     details and contents inside the envelope (Envelope-I & Envelope-II) details shall be
     submitted by the bidder on schedule date and time as indicated in Tender.

8.   TENDER OPENING:

     a)      Complete Schedule/Submission Schedule

     (i)     The tender document that can be downloaded
             from FSNL's website: www.fsnl.nic.in will be
             available for download from                      : 31.08.2019

     (ii)    Last date of Submission of Tender Document       : 30.09.2019 BY 2.30 pm

     (iii)   Date of opening of Techno-Commercial Bid         : 30.09.2019 AT 3.00 pm

     (iv)    Date of opening Price bid                        : Will be intimated to the
                                                                Successful bidders.


             Two part bidding system shall be followed for the subject Tender.
                                           :: 5 ::


First Part of Opening:
       b)     Envelope-I : QR documents/Techno-Commercial offer will be opened at
              30.09.2019 BY 3.00 PM
              Note:
              (i)     All the supporting documents should be certified/attested by the
                      bidder.
              (ii)    In case any bidder fails to submit the documents in support of
                      qualifying requirements (QR), the offer of the bidder shall be rejected
                      and his price bid shall not be opened.
Second Part of Opening:

              Envelope-II:      The Price bids (Annexure-IV) of only those bidders who
              qualified technically & commercially only shall be opened. Opening date will
              be informed separately.

              Tenders shall be opened in presence of bidder/s, who may wish to be
              present.

       c)     Submission of Bid: The Interested Firms may send their offer with all
              applicable attachments in sealed envelope marked with `OFFER FOR
              WORK OF INTERNAL AUDITORS FOR FY 2020-21, 2021-22 and 2022-23'
              along with documentary evidences in support of their details furnished
              above to reach this office latest by 2.30 PM on or before 30.09.2019. The
              offer should be submitted to the following address:

              General Manager (MM),
              Ferro Scrap Nigam Limited,
              FSNL Bhawan,
              PB No.37,
              Equipment Chowk, Central Avenue,
              Bhilai-490 001 (C.G.)

       Note: Application received after the above mentioned date will not be considered.

              Bidders are requested to visit our website regularly                 for   any
              amendment/addendum/corrigendum/extension until last date.
                                             :: 6 ::

9.    COMMERCIAL REJECTION CRITERIA:

      1.   Bid should be submitted in Two Bid system in two separate envelopes. The
           offers of the bidders indicating/disclosing prices in techno-commercial bid
           (unpriced bid) or at any stage before opening of price bid shall be straightaway
           rejected.

      2.   Telex/Telegraphic/Fax/e-Mail/Xerox/offers and bids with scanned signature.
           Original bids which are not signed manually.

      3.   Offers which do not confirm unconditional validity of the bid for 90 days from
           the date of opening of bid.

      4.   Offers where prices are not firm during the entire duration of the contract
           and/or with any qualifications.

      5.   Non-submission of Integrity Pact, duly signed by the same signatory who signs
           the bids as required.


10.   TENURE OF THE CONTRACT:

      It will be for 3 Financial years i.e. 2020-21, 2021-22 & 2022-23.

11.   INTEGRITY PACT:

      Integrity Pact in Annexure ­ VI.
                                                  :: 7 ::

                                            ANNEXURE-I

                                      (On letter head of Firm)

Format of Covering letter

Date:

To

.................(Designation)

................,(address)

Sub: Quotation for..........................................

Dear Sir,

We enclose herewith the Particulars and Details of the Firm, Techno-Commercial bid and

price bids in connection with the above assignment.

We also state as follows:

a.      We hereby declare that all the information and statements made in this Proposal

        are true and accept that any misinterpretation contained in it may lead to our

        disqualification.

b.      The prices quoted by us in the price bid are valid for 90 days from the date of

        opening of bid. We confirm that this proposal will remain binding upon us.

c.      Prices have been arrived independently without consultation, communication,

        agreement or understanding (for the puspose of restricting competition) with any

        competitor.

d.      We agree to bear all costs incurred by us in connection with the preparation and

        submission of the offer and to bear any further pre-contract costs.

e.      We understand that M/s.FSNL is not bound to accept the lowest or any proposal or

        to give any reason for award, or for the rejection of any proposal.

f.      I confirm that I have authority of.......................(name of the firm) to submit the

        proposal and to negotiate on its behalf.

Thank you,

(Name of Authorised Signatory) and membership no.

Name of Firm.
                                          :: 8 ::

                                     ANNEXURE-II

                                (On letter head of Firm)

 PROFORMA FOR TECHNO COMMERCIAL BID (For conducting Internal Audit of FSNL
  for the Financial Years 2020-21, 2021-22 & 2022-23) containing the following details:

Sl.                  PARTICULARS                                   Details
No.                                                          (Supporting Documents
                                                             where applicable are
                                                             required to be submitted
                                                             along with this form)
 1.   Compulsory Conditions:
      i) Existence for a minimum period of five years.
      ii) Annual Turnover at least Rs. 25 lakhs.
          For the purpose of ascertaining parameter of
          Turnover of the bidder average turnover for
          the previous three financial years shall
          be considered.
 2.   Year of establishment of the Firm

 3.   Partners (details) as per The Institute of Chartered
      Accountants of India / The Institute of Cost
      Accountants of India, certificates as on 01.08.2019.

 4.   Branch Office 1,2,3.......at our respective
      Branches (Particulars of each branch to be
      given)

 5.   Names of the Chartered Accountants/Cost
      Accountants employed with the firm.

 6.   Number of semi-qualified employees attached
      with the Firm (CA-Intermediate and/or
      Cost ­Intermediate)

 7.   Exposure of the Firm in processing industry
      preferably under Central/State Government
      as Statutory/Internal Auditors (Name of
      the PSU, Year of audit and nature of audit
      Undertaken)

 8.   Exposure of the Firm in industries other than
      processing under Central/State Government
      as Statutory/Internal Auditors(Name of the
      PSU, Year of audit and nature of audit
      undertaken).
 9.   GST registration certificate

10.   RTGS/NEFT ­ mandate duly endorsed by your
      Banker



                                                                                   SIGNATURE
                                                                            NAME (in block letter)
                                                                                DESIGNATION
                                                                    RUBBER STAMP OF THE FIRM
                                             :: 9 ::

 Sl.                    PARTICULARS                                    Details
 No.                                                             (Supporting Documents
                                                                 Where applicable are
                                                                 required to be submitted
                                                                 along with this form)
     11. The applicant Firm of Chartered Accountants/
         Cost Accountants must have carried out in addition to
         Routine Audit, Internal/special Audits in the
         following areas:
         i) Direct Taxes
         ii) State related Taxes /VAT Audit.
         iii) Central Excise/Service Tax,GST
         iv) Physical verification of Fixed Assets &
              inventory of Stores & Spares.
         The above are only illustrative and not
         Comprehensive.

 12. Resume of the Firm

 13. Registration Certificate issued by The Institute of
     Chartered Accountants of India/The Institute of
     Cost Accountants of India

The above techno-commercial bid also includes:

1.       Proposed Overall Incharge for the assignment Partner:

2.       Proposed Completion Time (from the date of receipt of engagement letter): This

         should be in line with the time limit prescribed in the tender document.

3.       Proposed Team for the assignment (keeping in view the scope of work, coverage etc.):

 Level                  Educational          Key Responsibilities       Number of Man-days
                        Qualification        Or Task Assigned

 In-Charge              FCA/ACA              Finalisation
                        FCMA/ACMA
 Team Leader            FCA/ACA              Pre-Finalisation,
                        FCMA/ACMA            Checking
 Team Member            Semi Qualified       Collation, Compilation,
                                             Consolidation
 Team Member            Support Staff/       Routine Checking
                        Articled Clerk

4.       Description of Approach & Work Plan
         a.     Technical Approach.
                 i)     Note on Firm's Understanding of the assignment
                 ii)    Books of Accounts/Registers/Records to be checked.
                 iii)   Statements and Reports to be prepared
         b.      Work Plan.
5.       Letter of Reference.
                                                                                      SIGNATURE
                                                                               NAME (in block letter)
                                                                                   DESIGNATION
                                                                       RUBBER STAMP OF THE FIRM
                                             :: 10 ::
                                           ANNEXURE ­III
                            SCOPE OF WORK FOR INTERNAL AUDITORS
The Internal Audit will be carried out on the following offices/units of the Company as per agreed
audit plan:
                                     FREQUENCY
OFFICES/UNITS             NOS.                                        SUBMISSION OF REPORTS
                                      OF AUDIT



CORPORATE OFFICE            1         QUARTERLY              WITHIN THE NEXT MONTH OF EACH QUARTER


UNITS                      12         QUARTERLY              WITHIN THE NEXT MONTH OF EACH QUARTER


The illustrative (but not exhaustive) list of tasks to be performed for Internal Audit by Practicing
Chartered Accountants (CA)/Cost Accountant (CMA) Firm Partnership/Proprietorship/Individual
is given as under:-

A. Following would be the scope covered for Corporate Office.
FUNCTION              AREAS                             SUB-PROCESS

FIXED ASSETS          CAPITAL EXPENDITURE PLAN          APPROVAL OF COMPETENT AUTHORITY
                                                        PROCURMENT PROCEDURE

                                                        CAPITAL WORK IN PROGRESS / PROJECT AND SCHEDULE
                                                        OF COMPLETION
                                                        INSTALLATION AND COMMISSIONING

                                                        MAINTENANCE AND UP-KEEP

                                                        MAINTAINING AND UPDATING OF FIXED ASSETS REGISTER

                                                        PROPER CAPITALISATION OF FIXED ASSETS

                                                        CALCULATION AND ACCOUNTING OF DEPRECIATION

                                                        SALE / DISPOSAL / TRANSFER / WRITE-OFF OF ASSETS

                                                        INSURANCE OF FIXED ASSETS

                                                        PHYSICAL VERIFICATION PROCESS OF FIXED ASSETS

                                                        IDLE AND LONG BREAK DOWN OF FIXED ASSETS







FINANCIAL ACCOUNTS    GOODS & SERVICE TAX &             ENSURING THE COMPLIANCE OF GST ACT & INDIAN
                      INDIAN ACCOUNTING                 ACCOUNTING STANDARDS IN ACCOUNTING AND
                      STANDARDS                         PREPARATION OF FINANCIAL ACCOUNTS.


PRODUCTION PLAN       UNIT WISE PRODUCTION              PRODUCTION PLAN COMPARED WITH ACTUAL
                      TARGET                            ACHIEVEMENT

AWARDING OF           TENDERING PROCESS FOR             SELECTION AND VENDOR REGISTRATION
CONTRACT TO OUTSIDE   ENGAGING OUT SIDE AGENCY,         ENQUIRY, RECEIVING OF TECHNICAL AND FINANCIAL
AGENCIES              PURCHASING POLICY FOR
                                                        BIDS, PREPARATION OF CS AND NEGOTIATION.
                      SPARE PARTS AND OTHER
                      ITEMS, INTERNAL CONTROL           ISSUING ORDERS AND FOLLOW-UP OF DELIVERY AND
                      PROCEDURE ON PURCHASES            COMPLIANCE OF TERMS


ADVANCES TO           ADVANCES AGAINST                  PURCHASE PROCEDURE FOLLOWED BEFORE RECEIVING
SUPPLIERS AND         PROFORMA INVOICE                  PROFORMA INVOICE
CONTRACTORS                                             RECEIPT OF ORIGINAL INVOICE ALONG WITH SUPPLIES.
                                                        PROMPT ADJUSTMENT OF ADVANCES
                                              :: 11 ::


CASH MANAGEMENT    CASH AND BANK BALANCE AND         CASH PAYMENT AND RECEIPTS

                   OVERDRAFT FACILITY FROM           CUSTODY OF PHYSICAL CASH, CHEQUE BOOKS AND
                   BANKS.                            SIGNING AUTHORITY.
                                                     PHYSICAL VERIFICATION PROCESS OF CASH

                                                     ADJUSTMENT OF IMPREST TO EMPLOYEES FOR
                                                     EXPENSES
                                                     INSURANCE OF CASH IN SAFE CUSTODY AND IN TRANSIT
                                                     BANK PAYMENT AND RECEIPTS
                                                     BANK BALANCE RECONCILIATION
                                                     FUND TRANSFER TO / FROM UNITS
                                                     INTEREST EARNING ON SHORT TERM BANK DEPOSITS,
                                                     TDS THEREON AND ACCOUNTING
                                                     OVERDRAFT FROM BANKS, UTILISATION, REPAYMENT
                                                     AND INTEREST COST


HR & PAYROLL       MANPOWER PLANNING,                UPDATION AND MAINTENANCE OF EMPLOYEES'
                   RECRUITMENT PLAN &                PERSONAL FILES AND MASTERS
                   PROCEDURE, FIXATION OF PAY        PERFORMANCE APPRAISAL PROCESS
                   AND TRAINING, SEPARATION          ATTENDANCE OF THE EMPLOYEES
                   AND TRANSFER POLICY
                                                     LEAVE RECORDS OF THE EMPLOYEES
                                                     PREPARATION OF PAY ROLL
                                                     OTHER EMPLOYEES BENEFITS
                                                     DEDUCTION OF PF AND PENSION FUND
                                                     DEDUCTION OF INCOME TAX AT SOURCE
                                                     GRANTING OF VARIOUS LOANS AND ADVANCES AS PER
                                                     RULE
                                                     DEDUCTION OF LOANS AND ADVANCES GRANTED.
                                                     OTHER DEDUCTIONS.
                                                     PROCESS OF FIXATION AND CALCULATION OF REVISION
                                                     OF PAY SCALE, IF ANY

                                                     PERFORMANCE RELATED PAYMENTS (PRP)
                                                     CALCULATIONS
                                                     EFB SCHEME AND IMPLEMENTATION


SUNDRY CREDITORS   SUNDRY CREDITORS AGAINST          RECEIPT OF INVOICES ALONG WITH MATERIALS /
                   SUPPLIES & SERVICES               SERVICES
                                                     PROMPT PROCESSING OF INVOICES OF VENDORS

                                                     PAYMENT AS PER STIPULATION AND WHERE APPLICABLE
                                                     AS PER MICRO, SMALL AND MEDIUM ENTERPRISES
                                                     DEVELOPMENT ACT, 2012
                                                     PERIODICAL RECONCILIATION OF ACCOUNTS WITH
                                                     VENDORS

SECURITY DEPOSIT   DEDUCTION, RELEASE AND            SD DEDUCTED AS PER TERMS
AND EMD FROM       LONG OUTSTANDING
VENDORS                                              RELEASE OF SD ON COMPLETION AS PER TERMS

                                                     LONG OUTSTANDING SD & EMD FROM VENDORS

PROVISIONS         PROVISION FOR TAX, LEAVE          PROVISIONING AND QUANTIFICATION OF LIABILITIES.
                   SALARY,DIVIDEND,EFB
                   SCHEME AND OTHER
                   RETIREMENT BENEFITS
                                            :: 12 ::



ADMINISTRATION      ADMINISTRATIVE EXPENSES            ADVERTISEMENT EXPENSES
                                                       PROFESSIONAL AND LEGAL FEES
                                                       EXPENSES FOR NON-STAFF
                                                       TRAINING EXPENSES
                                                       REPAIR AND MAINTENANCE EXPENDITURE
                                                       TOUR AND TRAVEL EXPENDITURE

                                                       COST INCURRED ON TRANSFER / RELOCATION OF
                                                       EMPLOYEES
                                                       SECURITY SERVICE EXPENDITURE
                                                       PRINTING STATIONERY AND COMPUTERS CONSUMABLE
                                                       EXPENSES
                                                       COMMUNICATION EXPENSES (TELEPHONE, POSTAGE AND
                                                       COURIER EXPENSES)

                                                       RATES, TAXES AND LICENCES
                                                       CORPORATE SOCIAL RESPONSIBILITY
                                                       MISCELLANIOUS EXPENSES


REGULATORY          LEGAL DEPARTMENT                   REVIEW OF STATUS OF LEGAL PENDING CASES

                                                       EMPANELMENT OF LAWYERS AND THEIR PAYMENTS

                    EDP DEPARTMENT                     REVIEW OF IT GENERAL CONTROLS AROUND DATA
                                                       ACCESS

                                                       DATA AND PHYSICAL SECURITY, BACK UP,

                                                       HELPDESK

                    HINDI DEPARTMENT                   COMPLIANCE TO REGULATORY REQUIREMENTS OF
                                                       ANNUAL PROGRAMME FOR TRANSACTING THE OFFICIAL
                                                       WORK OF THE UNION IN HINDI ISSUED BY DEPARTMENT
                                                       OF OFFICIAL LANGUAGE

                    STAUTORY COMPLIANCES               DETERMINATION AND DEPOSIT OF ADVANCE INCOME TAX
                                                       AND FILING OF INCOME TAX RETURN
                                                       DEDUCTION AND DEPOSIT OF INCOME TAX AT SOURCE
                                                       AND TCS
                                                       FILING OF E-TDS / TCS RETURN
                                                       INPUT CREDIT AVAILED AND UTILISATION
                                                       FILING OF GST RETURNS
                                                       DEPOSIT OF PROFESSIONAL TAX
                                                       DEPOSIT OF ROAD TAX FOR VEHICLES
                                                       LICENSE SOFTWARE IN USE IN EDP DEPARTMENT

                    CORPORATE SOCIAL                   REVIEW OF CSR ACTIVITES AS PER CSR COMMITTEE
                    RESPONSIBILITY

DISPOSAL OF SCRAP   DISPOSAL OF SCRAP AND              DISPOSAL OF EMPTY CONTAINER, TYRES AND OTHER
                    OTHER USED MATERIALS               SCRAP MATERIALS
                                        :: 13 ::


WORKS ACCOUNTING        WORK ORDER/PURCHASE        SCRUTINIZE/VERIFY THE PAYMENT TO CONTRACTORS
                        ORDER ACCOUNTING           WITH REFERENCE TO CONTRACT & ADJUSTMENTS AND
                                                   COMMENTS ON TIMELY RECOVERY OF THE RELATED
                                                   ADVANCES AND ALL OTHER STATUTORY DEDUCTIONS.

                                                   CHECK AND COMMENT ON ADJUSTMENT FOR RETURNS,
                                                   SHORTAGES, DAMAGES, UNSERVICEABLE
                                                   STORES/MATERIAL AT SITES.

                                                   ALL STATUTORY COMPLIANCE BY THE CONTRACTOR TO
                                                   BE CHECKED AND CORRECTIVE MEASURES, IF ANY, TO
                                                   BE RECOMMENDED

                                                   EXAMINE THE PROPOSALS WITH SPECIFIC REFERENCE
                                                   TO FINANCIAL CONCURRENCE, RELEASE OF PAYMENTS,
                                                   UPDATING OF ACCOUNTING RECORDS, AUTHORIZATION
                                                   AS PER DOP.



INTER UNIT ACTIVITIES   INTER UNIT TRANSACTIONS    RECONCILIATION OF INTER UNIT TRANSACTIONS
                                       :: 14 ::

B. Following would be the scope covered for the Units of FSNL.

FUNCTION            AREAS                           SUB-PROCESS

LONG TERM           VALIDITY, SCOPE OF WORK AND     VALIDITY OF LTA
AGREEMENT (LTA)     PRICE ESCALATION                SCOPE OF WORK
WITH STEEL PLANTS
                                                    CALCULATION OF PRICE ESCALATION AND BILLING


PURCHASES           PURCHASING POLICY FOR SPARE     APPROVED VENDORS LIST AND VENDOR
                    PARTS AND OTHER ITEMS,          REGISTRATION PROCESS
                    INTERNAL CONTROL PROCEDURE      ENQUIRY, RECEIVING OF QUOTATIONS, PREPARATION
                    ON PURCHASES                    OF CS AND NEGOTIATION.
                                                    ISSUING ORDERS AND FOLLOW-UP OF DELIVERY AND
                                                    COMPLIANCE OF TERMS
                                                    REPAIRING VIS-À-VIS RECON EXCHANGE OF ENGINES
                                                    AND TRANSMISSION.
                                                    EQUIPMENT SENT OUTSIDE FOR REPAIRING AND
                                                    RECEIVING BACK AT UNIT.

PRODUCTION          STEEL PLANT'S REQUIREMENT AND   COMPARISON OF PLAN AND ACTUAL PRODUCTION
                    PRODUCTION PLAN                 COMPARISON OF CURRENT PRODUCTION WITH SAME
                                                    PERIOD OF PREVIOUS YEAR'S PRODUCTION.
                                                    REASONS OF INCREASE AND DECREASE IN
                                                    PRODUCTION.

FINANCIAL           GOODS & SERVICE TAX & INDIAN    ENSURING THE COMPLIANCE GST LAW & INDIAN
ACCOUNTS            ACCOUNTING STANDARDS            ACCOUNTING STANDARDS IN ACCOUNTING AND
                                                    PREPARATION OF FINANCIAL ACCOUNTS.

HIRING OF MODULE    SERVICE FROM OUTSIDE AGENCY     NEED AND TERMS OF ENGAGEMENT
OF EQUIPMENT        AND HIRING OF MODULE OF         PRODUCTION RECORDS
                    EQUIPMENT
                                                    BILLING BY THE AGENCY
                                                    PURPOSE OF HIRING AND NEED
                                                    TERMS OF HIRING OF MODULE OF EQUIPMENT
                                                    COMPLIANCE OF PURPOSE
                                                    LOG BOOK OF EQUIPMENT


CONSUMPTION         DIESEL AND LUBRICANTS, TYRE     PRODUCTION VIS-À-VIS CONSUMPTION COMPARISON
                    AND TUBES, POWER AND FUEL AND   EQUIPMENT OH PLAN
                    SPARE PARTS FOR CRANES,
                    DUMPER, DOZER, SEPARATORS       EQUIPMENT RUNNING LOG BOOK
                    AND IC ENGINES

HR & PAYROLL        ATTENDANCE AND LEAVE , PAY      ATTENDANCE OF THE EMPLOYEES
                    ROLL, PERFORMANCE INCENTIVE,    LEAVE RECORDS OF THE EMPLOYEES
                    DEDUCTIONS
                                                    PREPARATION OF PAY ROLL
                                                    PERFORMANCE INCENTIVE
                                                    OTHER EMPLYEES BENEFITS
                                                    DEDUCTION OF PF AND PENSION FUND
                                                    DEDUCTION OF INCOME TAX AT SOURCE
                                                    GRANTING OF VARIOUS LOANS AND ADVANCES AS PER
                                                    RULE
                                                    DEDUCTION OF LOANS AND ADVANCES GRANTED.
                                                    PROCESS OF FIXATION AND CALCULATION OF
                                                    REVISION OF PAY SCALE, IF ANY

                                                    OTHER DEDUCTIONS.
                                      :: 15 ::


SUNDRY DEBTORS     BILLING, REALISATION, BAD DEBTS   TIMELY BILLING AND COMPLIANCE OF SERVICE TAX
                                                     LAW
                                                     REALISATION AS PER TERMS OF AGREEMENT
                                                     LONG OUTSTANDING DUES AND FOLLOW-UP
                                                     THEREOFF

SECURITY DEPOSIT   DEDUCTION, REALISATION AND        DEDUCTION OF SD AS PER TERMS OF LTA
WITH STEEL PLANT   LONG OUTSTANDING                  RELEASE OF SD BY STEEL PLANT AS PER TERMS
AND EARNEST
                                                     FOLLOW-UP OF LONG OUTSTANDING SD AND EMD
MONEY DEPOSIT

ADVANCES TO        ADVANCES AGAINST PI               PURCHASE PROCEDURE FOLLOWED BEFORE PI
SUPPLIERS AND                                        ORIGINAL INVOICE INVARIABLY ACCOMPANY THE
CONTRACTORS                                          SUPPLIES.
                                                     PROMPT ADJUSTMENT OF ADVANCES


CASH MANAGEMENT    CASH AND BANK BALANCE             CASH PAYMENT AND RECEIPTS
                                                     CUSTODY OF PHYSICAL CASH AND CHEQUE BOOKS
                                                     AND SIGNING AUTHORITY.
                                                     PHYSICAL VERIFICATION PROCESS OF CASH
                                                     ADJUSTMENT OF IMPREST TO EMPLOYEES FOR
                                                     EXPENSES
                                                     INSURANCE OF CASH IN SAFE CUSTODY AND IN
                                                     TRANSIT
                                                     BANK PAYMENT AND RECEIPTS
                                                     BANK BALANCE RECONCILIATION
                                                     FUND TRANSFER TO / FROM CORPORATE OFFICE


INVENTORIES        HOLDING, REQUIREMENT,             HOLDING OF INVENTORY VS CONSUMPTION
                   RECONCILIATION, MAINTENANCE,      CURRENT PURCHASE AND ISSUE FROM STORE
                   MOVING AND NON MOVING,
                   PHYSICAL VERIFICATION PROCESS,    RECONCILIATION OF INVENTORY AS PER INVENTORY
                   INSURANCE AGAINST FIRE ETC.       RECORDS WITH BOOKS OF ACCOUNT
                                                     MAINTENANCE OF RECORDS AND CLEANLINESS OF
                                                     INVENTORY STORAGE
                                                     INSURANCE OF INVENTORY AGAINST FIRE AND THEFT

                                                     IDENTIFICATION OF MOVING AND NON-MOVING
                                                     INVENTORY
                                                     PHYSICAL VERIFICATION PROCESS AND ACCOUNTING
                                                     OF SHORTAGE / EXCESS


SUNDRY CREDITORS   SUNDRY CREDITORS AGAINST          RECEIPT OF INVOICES ALONG WITH MATERIALS /
                   SUPPLIES & SERVICES AND GRN       SERVICES
                   LIABILITIES                       PROMPT PROCESSING OF INVOICES OF VENDORS

                                                     PAYMENT AS PER STIPULATION AND WHERE
                                                     APPLICABLE AS PER MICRO, SMALL AND MEDIUM
                                                     ENTERPRISES DEVELOPMENT ACT, 2012
                                                     PROMPT ADJUSTMENT OF ALL GRN LIABILITY ON
                                                     RECEIPT OF INVOICES
                                                     PERIODICAL RECONCILIATION OF ACCOUNTS WITH
                                                     VENDORS

SECURITY DEPOSIT   DEDUCTION, RELEASE AND LONG       SD DEDUCTED AS PER TERMS
AND EMD FROM       OUTSTANDING                       RELEASE OF SD ON COMPLETION AS PER TERMS
VENDORS
                                                     LONG OUTSTANDING SD & EMD FROM VENDORS
                                    :: 16 ::


ADMINISTRATION   ADMINISTRATIVE EXPENSES       REPAIR AND MAINTENANCE EXPENDITURE
                                               TOUR AND TRAVEL EXPENDITURE

                                               COST INCURRED ON TRANSFER / RELOCATION OF
                                               EMPLOYEES
                                               SECURITY SERVICE EXPENDITURE

                                               PRINTING AND STATIONERY EXPENSES

                                               COMMUNICATION EXPENSES (TELEPHONE, POSTAGE
                                               AND COURIER EXPENSES)
                                               RATES, TAXES AND LICENCES

                                               CORPORATE SOCIAL RESPONSIBILITY

                                               MISCELLANIOUS EXPENSES


REGULATORY       EDP DEPARTMENT                BACK-UP OF DATA AND PHYSICAL SECURITY


                 HINDI DEPARTMENT STAUTORY     COMPLIANCE TO REGULATORY REQUIREMENTS OF
                 COMPLIANCES                   ANNUAL PROGRAMME FOR TRANSACTING THE
                                               OFFICIAL WORK OF THE UNION IN HINDI ISSUED BY
                                               DEPARTMENT OF OFFICIAL LANGUAGE

                 STATUTORY COMPLIANCES         DEDUCTION AND DEPOSIT OF INCOME TAX AT SOURCE
                                               AND TCS
                                               FILING OF E-TDS / TCS RETURN
                                               RAISING OF INVOICE AS PER COMPANIES ACT 2013 &
                                               GST RULES.
                                               INPUT CREDIT AVAILED AND UTILISATION
                                               FILING OF GST RETURN
                                               DEDUCTION AND DEPOSIT OF PROFESSION TAX IF ANY
                                               FILING OF RETURN OF PROFESSION TAX
                                               DEPOSIT OF GST AS PER GST LAW
                                               DEPOSIT OF ROAD TAX FOR VEHICLES
                                               EXPLOSIVE LICENCE FOR STORING DIESEL ETC.


                 CORPORATE SOCIAL              REVIEW OF CSR ACTIVITES AS PER CSR COMMITTEE
                 RESPONSIBILITY

WORKS            WORK ORDER/PURCHASE ORDER     SCRUTINIZE/VERIFY THE PAYMENT TO CONTRACTORS
ACCOUNTING       ACCOUNTING                    WITH REFERENCE TO CONTRACT & ADJUSTMENTS AND
                                               COMMENTS ON TIMELY RECOVERY OF THE RELATED
                                               ADVANCES AND ALL OTHER STATUTORY DEDUCTIONS.

                                               CHECK AND COMMENT ON ADJUSTMENT FOR
                                               RETURNS, SHORTAGES, DAMAGES, UNSERVICEABLE
                                               STORES/MATERIAL AT SITES.

                                               CHECK AND MAKE SPECIFIC COMMENTS ON DELAY
                                               AND LEVIABILITY OF FINES FOR DELAY/SHORT
                                               DEPOSITS ETC.

                                               ALL STATUTORY COMPLIANCE BY THE CONTRACTOR
                                               TO BE CHECKED AND CORRECTIVE MEASURES, IF ANY,
                                               TO BE RECOMMENDED

                                               EXAMINE THE PROPOSALS WITH SPECIFIC REFERENCE
                                               TO FINANCIAL CONCURRENCE, RELEASE OF
                                               PAYMENTS, UPDATING OF ACCOUNTING RECORDS,
                                               AUTHORIZATION AS PER DOP.

INTER UNIT       INTER UNIT TRANSACTIONS       RECONCILIATION OF INTER UNIT TRANSACTION
ACTIVITIES
                                                     :: 17 ::

                                               ANNEXURE-IV

                                                PRICE ­ BID

                                           (On letter head of Firm)

              PROFORMA FOR PRICE BID (For conducting Internal Audit of FSNL for the
                         Financial Year 2020-21, 2021-22 & 2022-23).
         Sl.No. Particulars                                     Audit Fees      Out of Pocket          Total (
                                                                   (            Expenses (

         1.     Audit Work for the period 2020-21,
                2021-22 & 2022-23
                a. Cluster I     Burnpur, Durgapur,
                                 Bokaro & Rourkela Units.

                b. Cluster II    Visakhapatnam,
                                 Hyderabad &
                                 Duburi Units.

                c. Cluster III   Corporate Office, Bhilai,
                                 Salem & Air-India- Mumbai,
                                 Hazira, Haridwar
         2.     GST as applicable (in %)

         3.     TOTAL AMOUNT








Note:-
  (i)  If any new unit comes into Operation or any exisiting unit is closed during the Audit period,
       then the rate of that unit will be added or deleted proportionately.
  (ii) L1 status will be determined on cluster basis.

         Signature______________________

         Name & Designation of the Authorized Signatory
         With membership No.____________________

         Seal of the Firm______________________________

         Date ___________________ Place __________________
                                       :: 18::
                                    ANNEXURE - V
                List of Offices of FSNL with address (Cluster wise).


Sl.No.                    Name of Unit                     Address
1.       Burnpur Unit                          Ferro Scrap Nigam Limited,
                                               (Inside SAIL ISP),
                                               Post Bag No.20),
                                               Burnpur-713 325(West Bengal)
2.       Bokaro Unit                           Ferro Scrap Nigam Limited,
                                               (Inside Bokaro Steel Plant),
                                               Bokaro Steel City,
                                               Bokaro (Jharkhand)
3.       Durgapur Unit                         Ferro Scrap Nigam Limited,
                                               Inside Durgapur Steel Plant,
                                               Post Bag No.08, Dist.Burdwan,
                                               Durgapur-713 203(West Bengal)
4.       Rourkela Unit                         Ferro Scrap Nigam Limited,
                                               Post Box No.19,(Inside RSP),
                                               Rourkela-769 011(Odisha)
5.       Visakhapatnam Unit                    Ferro Scrap Nigam Limited,
                                               C/o.Jaikamal Travel,
                                               Ukkunagaram,
                                               Sector-5, Shopping Complex,
                                               Visakhpatnam-530 031.
6.       Duburi Unit                           Ferro Scrap Nigam Limited,
                                               Post Box No.39,
                                               Inside NINL Duburi Project,
                                               Jajpur Road, Dist.Jajpur
                                               Odisha-755 019.
7.       Haridwar Unit                         Ferro Scrap Nigam Limited,
                                               SMS Office Building (1st Floor),
                                               CFFP, BHEL Ranipur,
                                               Haridwar-249 403,Uttarakhand.
8.       Corporate Office                      Ferro Scrap Nigam Limited,
                                               FSNL Bhawan, Equipment Chowk,
                                               Central Avenue, Post Box No.37,
                                               Bhilai-490 001 (CG)
9.       Bhilai Unit                           Ferro Scrap Nigam Limited,
                                               Inside Bhilai Steel Plant,
                                               Post Box No.54, Bhilai-490 001
10       Air- India Mumbai Unit                Ferro Scrap Nigam Limited,
                                               Inside Air India Scrap Yard,
                                               Old Airport premises,
                                               Kalina, Santacruz,East Mumbai,
                                               Maharashtra-400 029.
11.      Salem Unit                            Ferro Scrap Nigam Limited,
                                               Inside Salem Steel Plant,
                                               Near Caster House SMS-SSP,
                                               Tamilnadu-636 030
12.      Hazira Unit                           Ferro Scrap Nigam Limited
                                               Inside Essar Steel India Ltd.,
                                               27th KM Surat, Hazira Road, Hazira,
                                               Surat, Gujarat-394270
13.      Hyderabad Unit                        Ferro Scrap Nigam Limited
                                               Inside Mishra Dhatu Nigam Limited
                                               A Government of India Enterprise
                                               PO: Kanchanbagh,
                                               Hyderabad-500058,
                                                               :: 19::

                                       ANNEXURE - VI
                                      INTEGRITY PACT
                                          Between
                    FERRO SCRAP NIGAM LTD, hereinafter, referred to as "FSNL",
                                            and

............................................. hereinafter referred to as "The Bidder/Contractor"

Preamble
FSNL intends to award, under laid down organisational procedures, contracts
for................................................................................................................................FSNL
values full compliance with all relevant laws of the land, rules, regulations, economic use of
resources and of fairness and transparency in its relations with its Bidder(s) and/or Contractor(s).

In order to achieve these goals, FSNL will appoint an External Independent Monitor (EIM) who will
monitor the tender process and the execution of the contract for compliance with the principles
mentioned above.

Section ­ 1 Commitments of FSNL
(1) FSNL commits itself to take all measures necessary to prevent corruption and to observe the
following principles :-
a) No employee of FSNL, personally or through family members, will in connection with the tender
for, or the execution of a contract demand, take a promise for or accept, for self or third person,
any material or immaterial benefit which the person is not legally entitled to.

b) FSNL will, during the tender process treat all Bidder(s) with equity and reason. FSNL will in
particular, before and during the tender process., provide to all Bidder(s) the same information and
will not provide to any Bidder(s) confidential/additional information through which the Bidder(s)
could obtain an advantage in relation to the tender process or the contract execution.

c) FSNL will exclude from the process all known prejudiced persons.

(2) If FSNL obtains information on the conduct of any of its employees which is a criminal offence
under the IPC/PC Act, or if there be a substantive suspicion in this regard, FSNL will inform its
Vigilance Office and in addition can initiate disciplinary actions.

Section ­ 2 Commitments of the Bidder(s)/Contractor(s)

(1) The Bidder(s)/Contractor(s) commit themselves to take all measures necessary to prevent
corruption. He commits himself to observe the following principles during his participation in the
tender         process         and        during         the          contract          execution.

i) The Bidder(s)/Contractor(s) will not, directly or through any other person or firm, offer, promise
or give to any of FSNL's employees involved in the tender process or the execution of the contract
or to any third person any material or immaterial benefit which he/she is not legally entitled to, in
order to obtain in exchange any advantage of any kind whatsoever during the tender process or
during the execution of the contract.

ii) The Bidder(s)/Contractor(s) will not enter with other Bidder(s) into any undisclosed agreement or
understanding, whether formal or informal. This applies in particular to prices, specifications,
certifications, subsidiary contracts, submission or non-submission of bids or any other actions to
restrict    competitiveness    or    to   introduce    cauterisation    in   the    bidding   process.

iii) The Bidder(s)/Contractor(s) will not commit any offence under the relevant IPC/PC Act; further
the Bidder(s)/Contractor(s) will not use improperly, for purposes of competition or personal gain, or
pass on to others, any information or documents provided by FSNL as part of the business
relationship, regarding plans technical proposals and business details, including information
contained or transmitted electronically.
                                                :: 20::

iv) The Bidder(s)/Contractor(s) will, when presenting his bid, disclose any and all payments he has
made, is committed to or intends to make to agents, brokers or any other intermediaries in
connection with the award of the contract.

v) The Bidder(s)/Contractor(s) will not instigate third persons to commit offences outlined above or
be an accessory to such offences.

Section ­ 3 Disqualification from tender process and exclusion from future contracts

If the Bidder(s)/Contractor(s), before contract award or during execution, has committed a
transgression through a violation of Section 2 above or in any other form such as to put his
reliability or credibility in question, FSNL is entitled to disqualify the Bidder(s)/Contractor(s) from
the tender process or to terminate the contract, if already signed, for such reason.

i) If the Bidder(s)/Contractor(s) has committed a transgression through a violation of Section 2
above such as to put his reliability or credibility in question, FSNL is entitled also to exclude the
Bidder(s)/Contractor(s) from future tender processes. The imposition and duration of the exclusion
will be determined by the severity of the transgression. The severity will be determined by the
circumstances of the case, in particular the number of transgressions, the position of the
transgressors within the company hierarchy of the Bidder(s)/Contractor(s) and the amount of the
damage. The exclusion will be imposed for a minimum of 6 months and maximum of 3 years.

ii) If the Bidder(s)/Contractor(s) can prove that he has restored/recouped the damage caused by
him and has installed a suitable corruption prevention system, FSNL may revoke the exclusion
prematurely.

iii) A transgression is considered to have occurred if in light of available evidence no reasonable
doubt is possible.

Section ­ 4 Compensation for Damages

1. If FSNL has disqualified the Bidder(s) from the tender process prior to the award according to
Section 3 above, FSNL is entitled to demand from the Bidder(s) liquidated damages equivalent to
3% of the value of the offer or the amount equivalent to Earnest Money Deposit/Bid Security,
whichever is higher.

2. If FSNL has terminated the contract according to Section 3, or if FSNL is entitled to terminate the
contract according to Section 3, FSNL shall be entitled to demand and recover from the Bidder(s)
liquidated damages equivalent to 5% of the contract value or the amount equivalent to Security
Deposit/Performance Bank Guarantee, whichever is higher.

3. If the Bidder(s)/Contractor(s) can prove that their exclusion from the tender process or the
termination of the contract after the contract award has caused no damage or less damage than
the amount of the liquidated damages, the Bidder(s)/Contractor(s) has to compensate only the
damage in the amount proved. If FSNL can prove that the amount of the damage caused by the
disqualification of the Bidder(s)/Contractor(s) before contract award or the termination of the
contract after contract award is higher than the amount of the liquidated damages, it is entitled to
claim compensation for the higher amount of damages.


Section ­ 5 Previous Transgression

1. The Bidder declares that no previous transgressions occurred in the last 3 years with any other
company in any country conforming to the anti corruption approach or with any other Public Sector
Enterprise in India that could justify his exclusion from the tender process.

2. If the Bidder makes incorrect statement on this subject, he can be disqualified from the tender
process or the contract, if already awarded, can be terminated for such reason.
                                               :: 21::


Section ­ 6 Equal treatment of all Bidders/Contractors/Sub-contractors

1. The Bidder(s)/Contractor(s) undertake(s) to demand from all sub-contractor(s) a commitment in
conformity with this Integrity Pact, and to submit it to FSNL before contract signing.

2. FSNL will enter into agreements with identical conditions as this one with all Bidders, Contractors
and subcontractors.

3. FSNL will disqualify from the tender process all Bidder(s) who do not sign this Pact or violate its
provisions.

Section ­ 7 Criminal Charges against violating Bidder(s)/Contractor(s)/ sub-
contractors

If FSNL obtains knowledge of conduct of a Bidder, Contractor or Subcontractor or of an employee
or a representative or an associate of a Bidder, Contractor or Sub-contractor which constitutes
corruption, or if FSNL has substantive suspicion in this regard, FSNL will inform the same to the
Vigilance Office.

Section ­ 8 External Independent Monitor
1.      FSNL appoints competent and credible External Independent Monitor for this Pact. The task
of the Monitor is to review independently and objectively, whether and to what extent the parties
comply with the obligations under this agreement.

2. The Monitor is not subject to instructions by the representatives of the parties and performs his
functions neutrally and independently. He reports to the Managing Director of FSNL.

3. The Bidder(s)/Contractor(s) accepts that the Monitor has the right to access without restriction
to all Project documentation of FSNL including that provided by the contractor. The Contractor will
also grant the Monitor, upon his request and demonstration of a valid interest, unrestricted and
unconditional access to his project documentation. The same is applicable to Subcontractors. The
Monitor is under contractual obligation to treat the information and documents of the
Bidder(s)/Contractor(s)/Subcontractor(s) with confidentiality.

4. FSNL will provide to the Monitor sufficient information about all meetings among the parties
related to the project provided such meetings could have an impact on the contractual relations
between FSNL and the Contractor. The parties offer to the Monitor the option to participate in such
meetings.

5. As soon as the Monitor notices, or believes to notice, a violation of this agreement, he will so
inform the Management of FSNL and request the Management to discontinue or heal the violation,
or to take other relevant action. The Monitor can in this regard submit non-binding
recommendations. Beyond this, the Monitor has no right to demand from the parties that they act
in a specific manner, refrain from action or tolerate action.

6. The Monitor will submit a written report to the Managing Director of FSNL within 8 to 10 weeks
from the date of reference or intimation to him by FSNL and should the occasion arise, submit
proposals for correcting problematic situations.

7. The Monitor will have status/benefits similar to those of Chief General Managers of FSNL and will
be entitled to compensation @ Rs.4500/- for attending review meeting to be called by M.D., FSNL
every quarter.

8. If the Monitor has reported to the M.D., FSNL a substantiated suspicion of an offence under
relevant IPC/PC Act, and the M.D. has not within reasonable time, taken visible action to proceed
against such offence or reported it to the Vigilance Office, the Monitor may also transmit this
information directly to the Central Vigilance Commissioner, Government of India.
                                                              :: 22 ::


 9. The word "Monitor" would include both singular and plural.

 Section ­ 9 Pact Duration
 This Pact begins when both parties have legally signed it. It expires for the Contractor 12 months
 after the last payment under the respective contract, and for all other Bidders 6 months after the
 contract has been awarded.
 If any claim is made/lodged during this time, the same shall be binding and continue to be valid
 despite the lapse of this pact as specified above, unless it is discharged/determined by M.D., FSNL.

 Section ­ 10 Other Provisions
 1.This agreement is subject to Indian Law. Place of performance and jurisdiction is the Corporate
 Office of FSNL, i.e. Bhilai

 2.Changes and supplements as well as termination notices need to be made in writing. Side
 agreements have not been made.

 3.If the Vendor is a partnership or a consortium, this agreement must be signed by all partners or
 consortium members.

 4.Should one or several provisions of this agreement turn out to be invalid, the remainder of this
 agreement remains valid. In this case, the parties will strive to come to an agreement to their
 original intentions.


For FSNL .............................                        For Bidder/Contractor...........................

Place :...................................................    Place :......................................................

Date : ......................................                 Date :............................................

Witness 1 :............................................       Witness 2 :............................................



                                                             **********
                                         :: 23::
                                                                        ANNEXURE VII




    Please indicate the % of GST applicable and provide copy of GST Registration
    Certificate. Tenderers are requested to provide following information for GST
    Compliance :-

              Name of           Place of Business         GST Regn.      Whether       HSN Code
Vendor Name   Authorised                                  No. (GSTIN)    under         No.
              Person under                                               Composition
              GST with                                                   Scheme
              Mobile No. &
                             Principal       Additional
              Email ID.
                             Place of        Place of                    Yes     No
                             Business        Business




      Date:                                           Signature             :
                                                      Name (in block letters):
                                                      Designation           :
                                                      Rubber Stamp of Co. :
                                                        ::24::
                                                                                                     ANNEXURE-VIII
        Following undertaking is to be provided by Contractor/ vendors at the time of submission of quotation:
1.(a)      We agree to do all things not limited to providing GST invoices or other documentation as per GST law relating to the above
           supply, payment of taxes, timely filling of valid statutory returns for tax period on the Goods and Service tax portal etc. that
           may be necessary to match the invoice on GST common portal and enable FSNL to claim input tax credit in relation to any
           GST payable under this Agreement or in respect of any supply/ service under this agreement.
(b)        In case the Input Tax Credit of GST is denied or demand is recovered from FSNL on account of any non- compliance by the
           vendor/supplier/contractor, including non-payment of GST charged and recovered, the contractor shall indemnify FSNL in
           respect of all claims of tax, penalty and/or interest, loss, damages, costs, expenses and liability that may arise due to such non-
           compliance.
(c)        Contractor/Vendor shall maintain high GST compliance rating track record at any given point of time.
(d)        The Contractor/ Vendor shall avail the most beneficial notification, abatements, exemptions etc., if any, as applicable for the
           supplies/services under the Goods and Service Tax.
2.         Any invoice issued in favour of FSNL shall contain the following particulars:-
           a.      Name, address and GSTIN of the supplier;
           b.      Serial number of the invoice;
           c.      Date of issue;
           d.      Name, address and GSTIN of the recipient (FSNL Unit/C.O)
           e.      Name and address of the recipient and the address of the delivery, along with the State and its code,"
           f.      HSN code of goods or Accounting Code of services;
           g.      Description of goods or services;
           h.      Quantity in case of goods and unit or Unique Quantity Code thereof;
           i.      Total value of supply of goods or services or both;
           j.      Taxable value of supply of goods or services or both taking into discount or abatement if any;"
           k.      Rate of tax (Central Tax, State Tax, Integrated Tax (for inter-state supply), Union Territory Tax or cess);"
           l.      Amount of tax charged in respect of taxable goods or services (Central Tax, State Tax, Integrated Tax (for inter-state
                   supply), Union Territory Tax or cess);"
           m.      Place of supply along with the name of State, in case of supply in the course of inter-state trade or commerce;"
           n.      Address of the billing where the same is different from the place of supply.
           o.      Signature or digital signature of the supplier or his authorised representative on Invoice.
3.         GST invoice shall be prepared in triplicate, in case of supply of goods, in the following manner : -
           a.      The original copy being marked as ORIGINAL FOR RECIPIENT;
           b.      The duplicate copy being marked as DUPLICATE FOR TRANSPORTER and
           c.      The triplicate copy being marked as TRIPLICATE FOR SUPPLIER.
4.         GST invoice shall be prepared in duplicate, in case of supply of services, in the following manner : -
           a. The original copy being marked as ORIGINAL FOR RECIPIENT; and
           b. The duplicate copy being marked as DUPLICATE FOR SUPPLIER.
5.         In case of any advance given against any supplies contract, the supplier of the goods shall issue Receipt Voucher containing the
           details as prescribed in the GST Acts 2017 read with GST Rules, 2017.
6.         For the purpose of the above mentioned requirements, the contractor/vendor shall provide necessary documents as may be
           necessary and shall allow inspection of the same to concerned authorities.


Date:                                                                                   SIGNATURE                       :
                                                                                        NAME (in block letters)         :
                                                                                        DESIGNATION                     :
                                                                                        RUBBER STAMP OF CO.         :
                                                         ::25::
                                                                                                   ANNEXURE-IX
PREFERENCE TO "MAKE IN INDIA"
1.     Purchase preference shall be given to local suppliers in all procurement in the manner specified hereunder : -
(a) In procurement of goods where the estimated value of procurement is Rs. 50.00 lakhs or less, only the local suppliers shall
    be eligible. If the procurement of such goods is more than Rs. 50.00 lakhs, the provision as stipulated under shall be
    applicable as the case may be.
(b) In procurement of goods which are divisible in number, following procedure shall be adopted: -
       (i) If the L1 bidder is from the local supplier, the contract for full quantity will be awarded to L1 bidder.
       (ii) If L1 bidder is not from the local supplier, 50% of the order quantity shall be awarded to L1. Thereafter, the lowest
            bidder among the local supplier will be invited to match the L1 price for the remaining 50% quantity subject to the local
            supplier's quoted price falling within the margin of purchase preference of 20% & contract for that quantity shall be
            awarded to such local supplier subject to matching the L1 price. In case such lowest eligible local supplier fails to
            match the L1 price or accepts less than the offered quantity, the next higher local supplier within the margin of
            purchase preference shall be invited to match the L1 price for remaining quantity and so on, and contract shall be
            awarded accordingly. In case some quantity is still left uncovered on local suppliers, then such balance quantity may
            also be awarded to L1 bidders.
(c)    If the procurement of goods which are not divisible in number, such as procurement of services/repairs etc. following
       procedure shall be adopted:-
       (i) If L1 is from the local supplier, the contract will be awarded to L1 bidder.
       (ii) If L1 is not from a local supplier, the lowest bidder among the supplier will be invited to match the L1 price subject to
            local supplier's quoted price falling within the margin of purchase preference of 20% and the contract shall be awarded
            to such local supplier subject matching the L1 price.
       (iii) In case such lowest eligible supplier fails to match the L1 price, the local supplier with the next higher bid within the
             margin of purchase preference of 20% shall be invited to match the L1 price and so on and contract shall be awarded
             accordingly. In case none of the local supplier within the margin of purchase preference matches the L1 price, then the
             contract may be awarded to the L1 bidder.
2.     VERIFICATION OF LOCAL CONTENT: -
(i)    The local supplier at the time of tender shall be required to provide self-certification that the item offered meets the
       minimum local content of 50% and shall give details of location(s) at which the local value addition is made.
(ii)   In case the procurement for a value exceeds Rs.10.00 Crores, the local supplier shall be required to provide certification
       from statutory auditor or cost auditors of the company (in case of companies) or from a practicing cost accountant or
       practicing chartered accountant (in respect of suppliers other than companies) giving percentage of local content.
(iii) False declaration will be in breach of the Code of Integrity under Rule 175(1) (i) (h) of the General Financial Rules for
      which a bidder or is successors can be debarred for upto two years as per Rule 151 (iii) of the General Financial Rules
      alongwith such other action as may be permissible under law.
3.     EXEMPTION OF SMALL PURCHASES: - Not withstanding anything contained in paragraph 3, procurements where the
       estimated value to be procured is less than Rs. 5 lakhs shall be exempt from this Clause. However, it shall be ensured by
       procuring entities that procurement is not spilt for the purpose of avoiding the provisions of this clause.
Definition for this purpose will be:-

"Local Content" means the amount of value added in India which shall, unless otherwise prescribed by the Nodal Ministry, be
the total value of the item procured (excluding net domestic indirect taxes) minus the value of imported content in the item
(including all customs duties) as a proportion of the total value, in percent.
 "Local Supplier" means a supplier or service provider whose product or service offered for procurement meets the minimum
local content as prescribed under this Clause or by the competent Ministries/Departments in pursuance of this Clause.
 "Margin of Purchase Preference" means the maximum extent to which the price quoted by a local supplier may be above the
L1 for the purpose of purchase preference.

           All the above terms & conditions are acceptable to us.


           Date:                                                                     SIGNATURE                 :
                                                                                     NAME (in block letters) :
                                                                                     DESIGNATION             :
                                                                                     RUBBER STAMP OF CO. :

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