AGRICULTURAL AND PROCESSED FO OD PRODUCTS
EXPORT DEVELOPMENT AUTHORITY (APEDA)

(MINISTRY OF COMMERCE AND INDUSTRY, GOVT. OF INDIA)
3rd FLOOR, NCUI BUILDING, AUGUST KRANTI MARG
NEW DELHI – 110 021

Applications are invited from qualified Chartered Accountant firms registered with
ICAI for at least 5 years for engagement as internal auditors for providing
consultancy relating to financial matters for APEDA and Basmati Export
Development Federation (BEDF) for a period of 3 (three) years.

Applications in sealed covers should reach GM (B&F) at the above address within 21
days till 5 p.m. of appearance of this advertisement. The eligibility criteria, scope of
work and other details available at our website: www.apeda.gov.in under the icon -
Announcements
(A) Agricultural and Processed Food Products Export Development Authority
(APEDA)

Agricultural and Processed Food Products Export Development Authority (APEDA),
an apex organization under the Ministry of Commerce, Government of India, is
mandated with the responsibility for Promotion and Development of the export of
scheduled products.

(B) Basmati Export Development Foundation (BEDF): Basmati Export
Development Foundation (BEDF) has been founded by APEDA and is a society
registered under Societies Registration Act, 1860 for promoting Basmati Rice
having its training farm cum laboratory for at Modipuram, Meerut and office at 3rd
Floor, NCUI Building, August Kranti Marg New Delhi – 110 021

To assist APEDA and BEDF (hereinafter referred to as the First Party) in
scrutinizing its financial assistance scheme (FAS) applications and other finance
and audit related matters, applications are invited from qualified Chartered
Accountant firms (hereinafter referred to as the Second Party) registered with
The Institute of Chartered Accountants of India (ICAI) for at least 10 years for
engagement as internal auditor for a period of two years.

1) Eligibility for submission of Bids

CA firms having following minimum qualifications are only required to submit their
bid.

i) Must be a registered CA firm registered with ICAI for at least 5 years and
copy of the certificate/proof should be attached.

ii) Minimum annual turnover of the CA firm should be Rs. 50.00 lakhs (Rupees
Fifty lakhs only) during each of the last 3 years i.e., 2017-18, 2018-19 and
2019-20. Certified copies of audited balance sheets for the same period
should be enclosed

iii) The firm should have at least 5 working partners in India.
iv) The CA firms who have already worked as internal Auditors with APEDA are

not eligible to apply.
v) The CA firm should have an office in Delhi NCR region
vi) Submission of Performance Guarantee in the form of DD for Rs. 50,000/-

(Rupees Fifty Thousand only) in favour of “APEDA” payable at New Delhi.
vii) A self certified undertaking has to be submitted mentioning that they have

never been blacklisted by any department/organization and the same is not
applicable as on date.

2) Scope of work - tasks to be carried out: -

1. To process the financial assistance claims of the exporters under various
financial assistance scheme of FIRST PARTY both on on-line system
(computerized) and physical documents and recommend the payments as per
the schemes guidelines.
2. The selected CA firm ( SECOND PARTY) will depute one qualified CA and two
assistants on regular basis at FIRST PARTY’s office: 3rd Floor, NCUI Building,
3 Siri Institutional Area, August Kranti Marg, New Delhi – 110016, who will be
working on full time basis from 9:30 a.m. to 5:30 p.m. (as per office timings) to
process and finalize the claims of the exporters beneficiaries and related
agencies. SECOND PARTY will ensure quick disposal of cases on daily basis to
avoid any pendency in normal course. However, in urgent situations, staff of
SECOND PARTY may work on holidays to clear backlog without any additional
financial incentive. In case of absence of the required number of
CA/Assistants, proportionate fee will be deducted.

3. Determine the tax implications of FIRST PARTY and its employees including
GST, Income Tax etc..

4. File all types of Income Tax/GST returns of FIRST PARTY and also to attend
the hearings, if any.

5. Advise on TDS deductions of contractors, consultants and employees etc. of
FIRST PARTY.

6. To provide project consultancy from financial point of view on the projects
handled by FIRST PARTY under its various schemes.

7. Analysis and vetting of contracts from financial point of view.

8. Monitoring of receipts and payments

9. Reconciliation of all accounts and preparation of Balance Sheet, Profit and Loss
Account and other statements of FIRST PARTY.

10. To advise on accounting and financial matters and other financial related

work assigned.

11. To ascertain the extent of compliance with established polices, plans and

procedures.

12. To recommend operational improvement in financial aspects.

13. To carry out Inspection, reconciliation, reviews and appraisal of Financial

functions of FIRST PARTY including Regional Offices, if required.

14. Any other job in consultation with SECOND PARTY related to financial

matters assigned by FIRST PARTY.

15. The decision and the views of the FIRST PARTY in the above matters

will be considered as final.
c) Support from FIRST PARTY: -

FIRST PARTY will provide required computers, printers, stationery and working
place for 4 persons of SECOND PARTY.

Allocation of various assignments/ specific job responsibilities to the SECOND
PARTY keeping in mind their professional skills, etc., would be at the sole discretion
of FIRST PARTY.

Further, FIRST PARTY shall have sole discretion to terminate the contract of the
selected bidder giving one month notice in case the performance of the firm is not
found satisfactory by FIRST PARTY. Either of the two parties can terminate the
contract by giving three months notice or fee for the same in lieu of it.

The above professional services will be provided by the team members according to
their area of expertise and within the applicable rules and regulations and
professional code of conduct and guidelines of the professional bodies/ association/
institute prescribed for their members. However, it will be the duty of the SECOND
PARTY to respond to FIRST PARTY on priority, whenever called by the FIRST
PARTY.

C) GUIDELINES FOR SUBMISSION OF TECHNICAL AND FINANCIAL BIDS

Sealed technical and financial bids on firm’s letterheads in separate sealed covers
are required to be submitted within 21 days from the date of release of this
advertisement. It may be noted that conditional bids are not allowed and would be
rejected summarily.

Cover 1: Technical Bid: Superscribe as “Technical Bid for engagement as
internal auditor” to include the following information/documents on firm’s
letterhead:

i) Name and Address of the firm

ii) Date of establishment alongwith a self attested copy of firm certificate issued
by ICAI.

iii) Details of working partners (attach list with Membership Numbers).

iv) Annual turnover of the firm for each of the last three years i.e 2017-18, 2018-
19 and 2019-20.

v) Last audited Balance sheet of the firm.

vi) GST Number of the Firm (attach self certified copy).

vii) Brief profile of the firm with past experience
viii) A self certified undertaking mentioning that the firm never been blacklisted
by any department/organization and the same is not applicable as on date.

ix) Performance Guarantee in the form of DD for Rs. 50,000/-(Rupees Fifty
Thousand only) in favour of “APEDA” payable at New Delhi.

x) Any other information.
Name and signatures with seal and FRN.

Cover 2: Financial Bid: Super scribe as “Financial Bid for engagement as
internal auditor” in the following format on firm’s letterhead:

Sr. Activity Amount in Rs.

No.

1 Monthly fee for deputation of one qualified CA

2 Monthly fee for deputation of two assistants

3 Total

4 GST

5 Grand total

The Financial Quotation should be on monthly basis in Indian Rupees. All applicable
taxes should be mentioned separately, if any.

The outer sealed cover containing cover 1 and cover 2 as indicated above should be
superscribed with “Technical and Financial Bid for engagement as internal
auditors”, and should have the name, Postal Address, Fax, E-mail, Telephone
number of the firm.

D) SELECTION PROCEDURE

A pre offer virtual meeting shall be held on 17th June at 12.00 am prior to the
starting of the process, in order to understand the scope of work of APEDA. All the
interested firms may attend this meeting virtually to have clarity before submitting
their offers to APEDA. Firms not participating in the pre offer meeting will however be
eligible to submit their technical and financial offers. Link for the meeting is
mentioned bellow:-
https://apeda.webex.com/apeda/j.php?MTID=mb17c5f905f46b5c3af3c7b1ba5d
9ec53
Thursday, Jun 17, 2021 12:00 am | 1 hour | (UTC+05:30) Chennai,
Kolkata, Mumbai, New Delhi
Meeting number: 184 693 0989
Password: ACC@321

A Committee in APEDA will carry out a preliminary screening of the firms and will
shortlist the firms fulfilling the eligibility requirements as per the technical bid.
It is to be noted that the application of firms not submitting bids as per the technical
requirement of TOR will be rejected.

The short listed firms will be informed by APEDA to be present at APEDA office on a
particular day and time as decided and their financial bids shall then be opened in
front of them. It is to be noted that the application of firms not submitting bids as
per the financial quote requirement of TOR will be rejected.

Firm quoting the lowest price shall be selected.

The selected firm will be required to take up the assignment w.e.f., 1st August 2021

Performance guarantee shall be retained with APEDA for the contract duration. In
case a firm is selected on the basis of lowest offer but the firm does not accept the
offer or refuses to take up the assignment or the firm appointed by APEDA works for
a duration of less than the contract period of their own or due to providing
unsatisfactory services from the date of taking up of the assignment with APEDA, the
full performance guarantee shall be forfeited.

Selection Committee reserves the right to accept or reject any or all the bids at any
time prior to award of contract/order, without assigning any reasons and without
incurrence of any liability on APEDA. APEDA also reserves the right to negotiate the
prices with the selected firms to bring down the prices.

Last date for submission of offers is 3rd July 2021 till 5.00pm. The complete
applications should be addressed to :-

General manager (Budget & Finance)
APEDA
3rd Floor, NCUI Building, 3 Siri Institutional Area
Opp. Asiad Village, August Kranti Marg, New Delhi - 16
Tel - 011-41486015
E.mail - ssnayyar@apeda.gov.in