SECURITY PRINTING PRESS

A Unit of Security Printing & Minting Corporation of India Limited (Wholly owned by

Government of India)

Mint Compound,Saifabad, Hyderabad-500063

Web:http://spphyderabad.spmcil.com Tel:04023456957/5532

Email:spp.hyd@spmcil.com Fax:040-23456687

CIN: U22213DL2006GOI144763

GSTIN: 36AAJCS6111J1Z9

Not Transferable

Security Classification: NON-SECURITY

TENDER DOCUMENT FOR HIRING OF: CA FIRM FOR ACCOUNTING
SERVICE

Tender Number: 6000016347 /SPPH/A-II/E-18/2021/888, Dated:
14.06.2021

This Tender Document Contains____5_7_____Pages.

Tender Document is sold to:

The Bidder, ( 104573 )
INDIA

Details of Contact person in SPMCIL regarding this tender:

Name: SAMMAIAH POCHAM GANDAM

Designation: Dy.General Manager (TO)

Address: SPPH (Security Printing Press, Hyd)
India

Regd. Office:-16th Floor, Jawahar Vyapar Bhawan, Janpath, New Delhi-110001
T01.1
Tender Number:6000016347

Section1: Notice Inviting Tender (NIT)

6000016347 /SPPH/A-II/E-18/2021 14.06.2021

(SPMCIL's Tender SI No.) (Date)

1. Sealed tenders are invited from eligible and qualified tenderers for supply of following goods & services:

Sch Brief Description Quantity Earnest Money Remarks
d. of Goods/services (with unit) (In Rupee)
No.

Hiring of CA firm for accounting 1.000 AU 0.00INR LATE QUOTATIONS

1 service WILL NOT BE

ACCEPTED

Hiring of 1 Chartered

1 Accountant 12.000MON

Hiring of 2 Assistants

2 12.000MON

Type of Tender (Two Bid/ PQB/ EOI/ RC/ Development/ TWO-BID

Indigenization/ Disposal of Scrap/ Security Item etc.) National Competetive Bid

Dates of sale of tender documents: From to during office hours.

Place of sale of tender documents

Closing date and time for receipt of tenders 20.07.2021 10:45:00

Place of receipt of tenders TENDER BOX AT SECURITY GATE, SPP, HYD

Time and date of opening of tenders 20.07.2021 11:00:00

Place of opening of tenders ADMIN BLOCK, SPP, HYDERABAD

Nominated Person/ Designation to Receive Bulky IMTIYAZ KHAN
Tenders (Clause 21.21.1 of GIT) Dy.Manager (MM)

2. Description of services: Hiring of CA firm for accounting service with 1 CA and 2 assistants for a period of one
year as per scope of work give in Section VII "Technical Specification" and as per skills and qualification mentioned
therein.

3. Interested tenderers may obtain further information about this requirement from the above office. They may also
visit our website https://spphyderabad.spmcil.com for further details.

4. Validity of tenders should be for 120 days from the date of opening Tenders.

5. Tenderer may download the tender documents from the website https://spphyderabad.spmcil.com and submit
their tender by utilizing the downloaded document.

6. Tenderers shall ensure that their tenders, duly sealed and signed, complete in all respects as per instructions
contained in the Tender Documents, are dropped in the tender box located at the address given below on or before
the closing date and time indicated in the Para 1 above, failing which the tenders will be treated as late and rejected.

7. TENDER BY POST/ HAND/ COURIER RECEIVED ON OR BEFORE THE DUE DATE AND TIME SHALL BE
ACCEPTED. POSTAL DELAY/ DELAY BY COURIER SERVICE ETC. SHALL NOT BE CONDONED AFTER THE
DUE DATE AND TIME.

8. In the event of any of the above mentioned dates declared as a holiday/closed day for the purchase organisation,
the tenders will be sold/received/opened on the next working day at the appointed time.

9. The tender documents are not transferable.

Regd. Office:-16th Floor, Jawahar Vyapar Bhawan, Janpath, New Delhi-110001
Sec01.1
Tender Number:6000016347

Sd/-

S.P. Gandam
DGM (TO) & CPSO
FOR CHIEF GENERAL MANAGER
Security Printing Press,
Saifabad, Hyderabad, Telangana - 500063
Ph.No.040 - 23253621/23253611
FAX: (+) 91-40-2345 6687
Email: spp.hyd@spmcil.com

..........................................

..........................................
(Name Designation, Address telephone number etc
of the officer signing the document)

For and on behalf of
...........................................

Regd. Office:-16th Floor, Jawahar Vyapar Bhawan, Janpath, New Delhi-110001
Sec01.2
Tender Number:6000016347

Section II: General Instructions to Tenderers (GIT)

Part 1: General Instructions Applicable to all type of Tenderers

Section II: General Instructions to Tenderer (GIT)
Part I: General Instructions Applicable to all Types of Tenders
A PREAMBLE
1. Introduction
1.1 Definitions and abbreviations, which have been used in these documents, shall have the meanings as indicated
in GCC.
1.2 For sake of convenience, whole of this Standard Bidding Document (including all sections) is written in
reference to Procurement of Goods Tenders. However this SBD would be utilized for all types of Tenders e.g. EOI,
PQB, Rate Contract, Tenders involving Samples, Sale/ Disposal of Scrap Material and Development/ Indigenization
etc. Procurement of Services etc. Therefore the construction of all clauses are to be interpreted in the context of
particular type of tender beyond the letter of the clause, read with the additional clauses for the specific type of
tenders in Part II GIT/ GCC.
1.3 These tender documents have been issued for the requirements mentioned in Section #VI - "List of
Requirements", which also indicates, inter-alia, the required delivery schedule and terms & place (i.e. destination) of
delivery.
1.4 This section (Section II - "General Instruction Tenderers" - GIT) provides the relevant information as well as
instructions to assist the prospective tenderers in preparation and submission of tenders. It also includes the mode
and procedure to be adopted for receipt and opening as well as scrutiny and evaluation of tenders and subsequent
placement of contract. With this limited objective, GIT is not intended to be complete by itself and the rest of this
document - SIT, GCC and SCC in particular may also be thoroughly studied before filling up the Tender Document.
There would be certain topics covered in GIT/SIT as well as in GCC/ SCC from different perspectives. In case of any
conflict between these, provisions of GCC/ SCC would prevail.
1.5 The tenderers shall also read the Special Instructions to Tenderers (SIT) related to this purchase, as contained
in Section III of these documents and follow the same accordingly. Whenever there is a conflict between the GIT
and the SIT, the provisions contained in the SIT shall prevail over those in the GIT.
2. Language of Tender
The tender submitted by the tenderer and all subsequent correspondence and documents relating to the tender
exchanged between the tenderer and SPMCIL, shall be written in the Hindi or English language, unless otherwise
specified in the Tender. However, the language of any printed literature furnished by the tenderer in connection with
its tender may be written in any other language provided the same is accompanied by Hindi or English translation.
For purposes of interpretation of the tender, the English translation shall prevail.
3. Eligible Tenderers
This invitation for tenders is open to all suppliers who fulfill the eligibility criteria specified in these documents. Please
refer to Section IX: Qualification/ Eligibility Criteria
4. Eligible Goods and Services
All goods and related services to be supplied under the contract shall have their origin in India or other countries,
subject to any restriction imposed in this regard in Section III (SIT). The term "origin" used in this clause means the
place where the goods are mined, grown, produced, or manufactured or from where the related services are
arranged and supplied.
5. Tendering Expense
The tenderer shall bear all costs and expenditure incurred and/ or to be incurred by it in connection with its tender
including preparation, mailing and submission of its tender and for subsequent processing the same. SPMCIL will, in
no case be responsible or liable for any such cost, expenditure etc regardless of the conduct or outcome of the
tendering process.
B TENDER DOCUMENTS
6. Content of Tender Documents
6.1 The tender documents includes:
1. Section I - Notice Inviting Tender (NIT)
2. Section II - General Instructions to Tenderers (GIT)
3. Section III - Special Instructions to Tenderers (SIT)
4. Section IV -General Conditions of Contract (GCC)
5. Section V - Special Conditions of Contract (SCC)

Regd. Office:-16th Floor, Jawahar Vyapar Bhawan, Janpath, New Delhi-110001
Sec02.1
Tender Number:6000016347

6. Section VI - List of Requirements
7. Section VII - Technical Specifications
8. Section VIII - Quality Control Requirements
9. Section IX - Qualification/ Eligibility Criteria
10. Section X - Tender Form
11. Section XI - Price Schedule
12. Section XII - Questionnaire
13. Section XIII - Bank Guarantee Form for EMD
14. Section XIV - Manufacturer#s Authorization Form
15. Section XV - Bank Guarantee Form for Performance Security
16. Section XVI - Contract Form
17. Section XVII: Letter of Authority for attending a Bid Opening
18. Section XVIII: Shipping Arrangements for Liner Cargoes
19. Section XIX: Proforma of Bills for Payments
6.2 The relevant details of the required goods and services, the terms, conditions and procedure for tendering,
tender evaluation, placement of contract, the applicable contract terms and, also, the standard formats to be used
for this purpose are incorporated in the above-mentioned documents. The interested tenderers before formulating
the tender and submitting the same to SPMCIL, should read and examine all the terms, conditions, instructions etc.
contained in the tender documents. Failure to provide and/ or comply with the required information, instructions etc.
incorporated in these tender documents may result in rejection of its tender.
7. Amendments to Tender Documents
7.1 At any time prior to the deadline for submission of tenders, SPMCIL may, for any reason deemed fit by it,
modify the tender documents by issuing suitable amendment(s) to it.
7.2 Such an amendment will be notified in writing by registered/ speed post or by fax/ telex/ e-mail, followed by
copy of the same by suitable recorded post to all prospective tenderers, which have received the tender documents
and will be binding on them.
7.3 In order to provide reasonable time to the prospective tenderers to take necessary action in preparing their
tenders as per the amendment, SPMCIL may, at its discretion extend the deadline for the submission of tenders and
other allied time frames, which are linked with that deadline.
8. Pre-Bid conference
If found necessary, a prebid conference may be stipulated in the SIT, for clarification/ amendment to Technical
specifications/tech
no-commercial conditions in two bid tender.
9. Clarification of Tender Documents
A Tenderer requiring any clarification or elucidation on any issue of the tender documents may take up the same
with SPMCIL in writing or by fax / e-mail/ telex. SPMCIL will respond in writing to such request provided the same is
received by SPMCIL not later than twenty one days (unless otherwise specified in the SIT) prior to the prescribed
date of submission of tender. Copies of the query and clarification shall be sent to all prospective bidders who have
received the bidding documents.
C PREPARATION OF TENDERS
10. Documents Comprising the Tender
10.1 The tender to be submitted by Tenderer shall contain the following documents, duly filled in, as required:
a) Tender Form and Price Schedule along with list of deviations (ref Clause 19.19.4) from the clauses of this SBD,
if any.
b) Documentary evidence, as necessary in terms of GIT clauses 3 and 16 establishing that the tenderer is eligible
to submit the tender and, also, qualified to perform the contract if its tender is accepted.
c) Documents and relevant details to establish in accordance with GIT clause 17 that the goods and the allied
services to be supplied by the tenderer conform to the requirement of the tender documents along with list of
deviations if any (ref clause 17.17.3 of GIT).
d) Earnest money furnished in accordance with GIT clause 18.18.1 alternatively, documentary evidence as per
GIT clause 18.18.2 for claiming exemption from payment of earnest money. and
e) Questionnaire as per Section XII.
f) Manufacturer's Authorization Form (ref Section XIV, if applicable
NB: The tenderers may also enclose in their tenders, technical literature and other documents as and if considered

Regd. Office:-16th Floor, Jawahar Vyapar Bhawan, Janpath, New Delhi-110001
Sec02.2
Tender Number:6000016347

necessary by them.
10.2 A tender, that does not fulfill any of the above requirements and/ or gives evasive information/ reply against any
such requirement, shall be liable to be ignored and rejected.
10.3 Tender sent by fax/email/ telex/ cable shall be ignored.
11. Tender currencies
11.1 Unless otherwise specified, the tenderer shall quote only in Indian rupees.
11.2 Where the tender condition specifies acceptance of quotations in different currencies, then, for domestic goods,
prices shall be quoted in Indian rupees only and for imported goods, prices shall be quoted either in Indian rupees or
in the currency stipulated in the SIT, mentioning, inter-alia, the exchange rate adopted for converting foreign
currency into Indian Rupees. As regards price(s) for allied services, if any required with the goods, the same shall be
quoted in Indian Rupees if such services are to be performed / undertaken in India. Commission for Indian Agent, if
any and if payable shall be indicated in the space provided for in the price schedule and quoted in Indian Rupees
only.
11.3 Tenders, where prices are quoted in any other way shall be treated as unresponsive and rejected.
12. Tender Prices
12.1 The Tenderer shall indicate on the Price Schedule provided under Section XI all the specified components of
prices shown therein including the unit prices and total tender prices of the goods and services it proposes to supply
against the requirement. All the columns shown in the price schedule should be filled up as required. If any column
does not apply to a tenderer, same should be clarified accordingly by the tenderer.
12.2 If there is more than one schedule in the List of Requirements, the tenderer has the option to submit its
quotation for any one or more schedules and, also, to offer special discount for combined schedules. However, while
quoting for a schedule, the tenderer shall quote for the complete requirement of goods and services as specified in
that particular schedule.
12.3 The quoted prices for goods offered from within India and that for goods offered from abroad are to be
indicated separately in the applicable Price Schedules attached under Section XI.
12.4 While filling up the columns of the price schedule, the following aspects should be noted for compliance:
12.5 For goods offered from within India, the prices in the corresponding price schedule shall be entered separately
in the following manner:
a) The price of the goods, quoted ex-factory, ex-showroom, ex-warehouse or off-the-shelf, as applicable, including
all taxes and duties like sales tax, VAT, custom duty, excise duty etc. already paid or payable on the components
and raw material used in the manufacture or assembly of the goods quoted ex-factory etc or on the previously
imported goods of foreign origin quoted ex-showroom etc.
b) Any sales or other taxes and any duties including excise duty, which will be payable on the goods in India if the
contract is awarded.
c) Charges towards inland transportation, insurance and other local costs incidental to delivery of the goods to
their final destination as specified in the List of Requirements and
d) The price of incidental services, as and if mentioned in List of Requirements.
12.6 For goods offered from abroad, the prices in the corresponding price schedule shall be entered separately in
the following manner:
a) The price of goods quoted FAS / FOB port of shipment, CIF port of entry in India or CIF specified place of
destination in India as indicated in the List of Requirements.
b) Wherever applicable, the amount of custom duty and import duty on the goods to be imported.
c) The charges for inland transportation, insurance and other local costs incidental to delivery of the goods from
the port of entry in India to their final destination, as specified in the List of Requirements. and
d) The charges for incidental services, as and if mentioned in the List of Requirements.
12.7 Additional information and instruction on Duties and Taxes:
If the Tenderer desires to ask for excise duty, sales tax, custom duty etc. to be paid extra, the same must be
specifically stated. In the absence of any such stipulation the price will be taken inclusive of such duties and taxes
and no claim for the same will be entertained later.
12.8 Excise Duty:
a) If reimbursement of excise duty is intended as extra over the quoted prices, the supplier must specifically say
so also indicating the rate, quantum and nature of the duty applicable. In the absence of any such stipulation it will
be presumed that the prices quoted are firm and final and no claim on account of excise duty will be entertained
after the opening of tenders.

Regd. Office:-16th Floor, Jawahar Vyapar Bhawan, Janpath, New Delhi-110001
Sec02.3
Tender Number:6000016347

b) If a Tenderer chooses to quote a price inclusive of excise duty and also desires to be reimbursed for variation, if
any, in the excise duty during the time of supply, the tenderer must clearly mention the same and also indicate the
rate and quantum of excise duty included in its price. Failure to indicate all such details in clear terms may result in
statutory variations being denied to the tenderer.
c) Subject to sub clauses 12.8 (a) & (b) above, any change in excise duty upward/ downward as a result of any
statutory variation in excise duty taking place within original Delivery Period shall be allowed to the extent of actual
quantum of excise duty paid by the supplier. In case of downward revision in excise duty, the actual quantum of
reduction of excise duty shall be reimbursed to SPMCIL by the supplier. All such adjustments shall include all reliefs,
exemptions, rebates, concession etc. if any obtained by the supplier.
12.9 Sales Tax/ VAT/ CST/ GST:
If a tenderer asks for sales tax/ VAT/ CST/ GST to be paid extra, the rate and nature of such taxes applicable should
be shown separately. Such taxes will be paid as per the rate at which it is liable to be assessed or has actually been
assessed provided the transaction of sale is legally liable to such taxes and is payable as per the terms of the
contract.
12.10 Wherever Value Added Tax is applicable, the following may be noted :
(i) The tenderer should quote the exact percentage of VAT that they will be charging extra.
(ii) While quoting the rates, tenderer should pass on (by way of reduction in prices) the set off/input tax credit that
would become available to them by switching over to the system of VAT from the existing system of sales tax, duly
stating the quantum of such credit per unit of the item quoted for.
(iii) The tenderer while quoting for tenders should give the following declaration:
"We agree to pass on such additional set off/input tax credit as may become available in future in respect of all the
inputs used in the manufacture of the final product on the date of supply under the VAT scheme by way of reduction
in price and advise the purchaser accordingly."
iv) The supplier while claiming the payment shall furnish the following certificate to the paying authorities: #We
hereby declare that additional set offs/input tax credit to the tune of Rs. ____________ has accrued and accordingly
the same is being passed on to the purchaser and to that effect the payable amount may be adjusted .
12.11 Octroi and Local Taxes:
Unless otherwise stated in the SIT, the goods supplied against contracts placed by SPMCIL are not exempted from
levy of Town Duty, Octroi Duty, Terminal Tax and other Levies of local bodies. In such cases, the supplier should
make the payment to avoid delay in supplies and forward the receipt of the same to the purchasing department for
reimbursement and, also, for further necessary action.

In cases where exemption is available, suppliers should obtain the exemption certificate from the purchasing
department to avoid payment of such levies and taxes.
12.12 Duties/ Taxes on Raw Materials
SPMCIL is not liable for any claim from the supplier on account of fresh imposition and/or increase (including
statutory increase) of excise duty, custom duty, sales tax etc. on raw materials and/or components used directly in
the manufacture of the contracted goods taking place during the pendency of the contract, unless such liability is
specifically agreed to in terms of the contract.
12.13 Imported Stores not liable to Above-mentioned Taxes and Duties:
Above mentioned Taxes and Duties are not leviable on imported Goods and hence would not be reimbursed.
12.14 Customs Duty:
In respect of imported stores offered from abroad, the tenderer shall specify the rate as well as the total amount of
customs duty payable. The tenderer shall also indicate the corresponding Indian Customs Tariff Number applicable
for the goods in question.
12.14.1. For transportation of imported goods offered from abroad, relevant instructions as incorporated under
GCC Clause 11 shall be followed.
12.14.2. For insurance of goods to be supplied, relevant instructions as provided under GCC Clause 12 shall be
followed.
12.14.3. Unless otherwise specifically indicated in this tender document, the terms FOB, FAS, CIF etc. for
imported goods offered from abroad, shall be governed by the rules & regulations prescribed in the current edition of
INCOTERMS, published by the International Chamber of Commerce, Paris
12.14.4. The need for indication of all such price components by the tenderers, as required in this clause (viz., GIT
clause 12) is for the purpose of comparison of the tenders by SPMCIL and will no way restrict SPMCIL#s right to
award the contract on the selected tenderer on any of the terms offered.

Regd. Office:-16th Floor, Jawahar Vyapar Bhawan, Janpath, New Delhi-110001
Sec02.4
Tender Number:6000016347

13. Indian Agent
If a foreign tenderer has engaged an agent in India in connection with its tender, the foreign tenderer, in addition to
indicating Indian agent#s commission, if any, in a manner described under GIT sub clause 11.2 above, shall also
furnish the following information:
a) The complete name and address of the Indian Agent and its permanent income tax account number as allotted
by the Indian Income Tax authority.
b) The details of the services to be rendered by the agent for the subject requirement.
One manufacturer can authorize only one agent/dealer. Also one agent cannot represent more than one supplier or
quote on their behalf in a particular tender enquiry. Such quote is likely to be rejected. There can be only one bid
from
a) The principal manufacturer directly or one Indian agent on his behalf
b) The foreign principal or any of its branch/ division
c) Indian/ Foreign Agent on behalf of only one Principal.
14. Firm Price / Variable Price
14.1 Unless otherwise specified in the SIT, prices quoted by the tenderer shall remain firm and fixed during the
currency of the contract and not subject to variation on any account.
14.2 In case the tender documents require offers on variable price basis, the price quoted by the tenderers will be
subject to adjustment during original Delivery Period to take care of the changes in the cost of labour and material
components in accordance with the price variation formula to be specified in the SIT. If a tenderer submits firm price
quotation against the requirement of variable price quotation, that tender will be prima-facie acceptable and
considered further, taking price variation asked for by the tenderer as zero.
14.3 However, as regards taxes and duties, if any, chargeable on the goods and payable, the conditions stipulated in
GIT clause 12 will apply for both firm price tender and variable price tender.
14.4 Subject to provisions of Clause 11 above, where prices are quoted in foreign currencies, involving imports -
Foreign Exchange Rate Variation (ERV) would be borne by the Purchaser within the original Delivery Period. The
offer of the Tenderer should indicate import content and the currency used for calculating import content.
14.5 Base Exchange rate of each major currency used for calculating FE content of the contract should be indicated.
The base date of ERV would be contract date and variation on the base date can be given up to the midpoint
manufacture, unless firm has already indicated the time schedule within which material will be imported by the firm.
14.6 In case delivery period is refixed/ extended, ERV will not be admissible, if this is due to default of the supplier.
14.7 Documents for claiming ERV:
i. A bill of ERV claim enclosing working sheet
ii. Banker#s Certificate/debit advice detailing F.E. paid and exchange rate
iii. Copies of import order placed on supplier
iv. Invoice of supplier for the relevant import order
15. Alternative Tenders
Unless otherwise specified in the Schedule of Requirements, alternative tenders shall not be considered.
16. Documents Establishing Tenderer#s Eligibility and Qualifications
16.1 Pursuant to GIT clause 10, the tenderer shall furnish, as part of its tender, relevant details and documents
establishing its eligibility to quote and its qualifications to perform the contract if its tender is accepted.
16.2 The documentary evidence needed to establish the tenderer#s qualifications shall fulfill the following
requirements:
a) In case the tenderer offers to supply goods, which are manufactured by some other firm, the tenderer has been
duly authorized by the goods manufacturer to quote for and supply the goods to SPMCIL. The tenderer shall submit
the manufacturer#s authorization letter to this effect as per the standard form provided under Section XIV in this
document.
b) The tenderer has the required financial, technical and production capability necessary to perform the contract
and, further, it meets the qualification criteria incorporated in the Section IX in these documents.
c) in case the tenderer is not doing business in India, it is/ will be duly represented by an agent stationed in India
fully equipped and able to carry out the required contractual functions and duties of the supplier including after sale
service, maintenance & repair etc. of the goods in question, stocking of spare parts and fast moving components
and other obligations, if any, specified in the conditions of contract and/ or technical specifications.
d) In case the tenderer is an Indian agent quoting on behalf of a foreign manufacturer, the Indian agent is already
enlisted under the Compulsory Enlistment Scheme of Ministry of Finance, Govt. of India, operated through

Regd. Office:-16th Floor, Jawahar Vyapar Bhawan, Janpath, New Delhi-110001
Sec02.5
Tender Number:6000016347

Directorate General of Supplies & Disposals (DGS
&D), New Delhi.
17. Documents establishing Good#s Conformity to Tender document
17.1 The tenderer shall provide in its tender the required as well as the relevant documents like technical data,
literature, drawings etc. to establish that the goods and services offered in the tender fully conform to the goods and
services specified by SPMCIL in the tender documents. For this purpose the tenderer shall also provide a
clause-by-clause commentary on the technical specifications and other technical details incorporated by SPMCIL in
the tender documents to establish technical responsiveness of the goods and services offered in its tender.
17.2 In case there is any variation and/ or deviation between the goods & services prescribed by SPMCIL and that
offered by the tenderer, the tenderer shall list out the same in a chart form without ambiguity along with justification,
and provide the same along with its tender.
17.3 If a tenderer furnishes wrong and/ or misguiding data, statement(s) etc. about technical acceptability of the
goods and services offered by it, its tender will be liable to be ignored and rejected in addition to other remedies
available to SPMCIL in this regard.
18. Earnest Money Deposit (EMD)
18.1 Pursuant to GIT clause 10.1(d) the tenderer shall furnish along with its tender, earnest money for amount as
shown in the List of Requirements. The earnest money is required to protect SPMCIL against the risk of the
tenderer#s unwarranted conduct as amplified under sub-clause 23.23.2 below.
18.2 The tenderers who are currently registered and, also, will continue to remain registered during the tender
validity period with DGS
&D or with National Small Industries Corporation, New Delhi all with SPMCIL are exempted from payment of earnest
money. In case the tenderer falls in these categories, it should furnish certified copy of its valid registration details
(with DGS&D or NSIC or SPMCIL as the case may be).
18.3 The earnest money shall be denominated in Indian Rupees.
18.4 The earnest money shall be furnished in one of the following forms:
a) Account Payee Demand Draft or
b) Fixed Deposit Receipt or
c) Banker#s cheque or
d) Bank Guarantee, only in the case of Global Tender
The demand draft, fixed deposit receipt or banker#s cheque shall be drawn on any scheduled commercial bank in
India, in favour of Account specified in the Clause 3 of NIT. In case of bank guarantee, the same is to be provided
from/confirmed by any scheduled commercial bank in India as per the format specified under Section XIII in these
documents.
18.5 The earnest money shall be valid for a period of forty five days beyond the validity period of the tender.
18.6 Unsuccessful tenderers# earnest monies will be returned to them without any interest, after expiry of the tender
validity period, but not later than thirty days after conclusion of the resultant contract. Successful tenderer#s earnest
money will be returned without any interest, after receipt of performance security from that tenderer.
18.7 Earnest money of a tenderer will be forfeited, if the tenderer withdraws or amends its tender or impairs or
derogates from the tender in any respect within the period of validity of its tender. The successful tenderer#s earnest
money will be forfeited if it fails to furnish the required performance security within the specified period.
19. Tender Validity
19.1 If not mentioned otherwise in the SIT, the tenders shall remain valid for acceptance for a period of 90 days
(Ninety days) in case of single bid tender system and 120 days in case of two-bid system after the date of tender
opening prescribed in the tender document. Any tender valid for a shorter period shall be treated as unresponsive
and rejected.
19.2 In exceptional cases, the tenderers may be requested by SPMCIL to extend the validity of their tenders upto a
specified period. Such request(s) and responses thereto shall be conveyed by surface mail or by fax/email/ telex/
cable followed by surface mail. The tenderers, who agree to extend the tender validity, are to extend the same
without any change or modification of their original tender and they are also to extend the validity period of the EMD
accordingly.
19.3 In case the day upto which the tenders are to remain valid falls on/ subsequently declared a holiday or closed
day for SPMCIL, the tender validity shall automatically be extended upto the next working day.
19.4 Compliance with the Clauses of this Tender Document: Tenderer must comply with all the clauses of this
Tender Document. In case there are any deviations, these should be listed in a chart form without any ambiguity

Regd. Office:-16th Floor, Jawahar Vyapar Bhawan, Janpath, New Delhi-110001
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Tender Number:6000016347

along with justification.
20. Signing and Sealing of Tender
20.1 An authenticated copy of the document which authorizes the signatory to commit on behalf of the firm shall
accompany the offer. The individual signing the tender or any other documents connected therewith should clearly
indicate his full name and designation and also specify whether he is signing,
(a) As Sole Proprietor of the concern or as attorney of the Sole Proprietor;
(b) As Partner (s) of the firm;
(c) as Director, Manager or Secretary in case the of Limited Company duly authorized by a resolution passed by the
Board of Directors or in pursuance of the Authority conferred by Memorandum of Association.
20.2 The authorized signatory of the tenderer must sign the tender at appropriate places and initial the remaining
pages of the tender.
20.3 The tenderers shall submit their tenders as per the instructions contained in GIT Clause 10.
20.4 Unless otherwise mentioned in the SIT, a tenderer shall submit two copies of its tender marking them as
"Original" and "Duplicate".
20.5 The original and other copies of the tender shall either be typed or written in indelible ink and the same shall be
signed by the tenderer or by a person(s) who has been duly authorized to bind the tenderer to the contract. The
letter of authorization shall be by a written power of attorney, which shall also be furnished along with the tender.
20.6 All the copies of the tender shall be duly signed at the appropriate places as indicated in the tender documents
and all other pages of the tender including printed literature, if any shall be initialed by the same person(s) signing
the tender. The tender shall not contain any erasure or overwriting, except as necessary to correct any error made
by the tenderer and, if there is any such correction; the same shall be initialed by the person(s) signing the tender.
20.7 The tenderer is to seal the original and each copy of the tender in separate envelopes, duly marking the same
as "Original", "Duplicate" and so on and writing the address of SPMCIL and the tender reference number on the
envelopes. The sentence "NOT TO BE OPENED" before #### (The tenderer is to put the date & time of tender
opening) are to be written on these envelopes. The inner envelopes are then to be put in a bigger outer envelope,
which will also be duly sealed, marked etc. as above. If the outer envelope is not sealed and marked properly as
above, SPMCIL will not assume any responsibility for its misplacement, premature opening, late opening etc.
20.8 For purchasing capital equipment, high value plant, machinery etc. of complex and technical nature, tender
document will seek quotation in two parts (Two Bid System)- first part containing the relevant technical details of the
equipment / machinery etc., and in the second part, price quotation along with other allied issues. First part will be
known as 'Technical Bid', and the second part 'Financial bid'. Tenderer shall seal separately 'Technical Bid' and
'Financial bid' and covers will be suitably super scribed. Both these sealed covers shall be put in a bigger cover and
sealed and evaluation would be done as described in clause 25.24.4 below. Further details would be given in SIT, if
considered necessary.
20.9 If permitted in the SIT, the tenderer may submit its tender through e-tendering procedure.
D SUBMISSION OF TENDERS
21. Submission of Tenders
21.1 Unless otherwise specified, the tenderers are to deposit the tenders in the tender box kept for this purpose at a
place as indicated in para 1 of NIT. In case of bulky tender, which cannot be put into tender box, the same shall be
submitted by the tenderer by hand to the designated officers of SPMCIL, as indicated in clause 1 of NIT. The officer
receiving the tender will give the tenderer an official receipt duly signed with date and time.
21.2 The tenderers must ensure that they deposit their tenders not later than the closing time and date specified for
submission of tenders. In the event of the specified date for submission of tender falls on / is subsequently declared
a holiday or closed day for SPMCIL, the tenders will be received upto the appointed time on the next working day.
22. Late Tender
A tender, which is received after the specified date and time for receipt of tenders will be treated as "late" tender and
will be ignored.
23. Alteration and Withdrawal of Tender
23.1 The tenderer, after submitting its tender, is permitted to alter / modify its tender so long as such alterations /
modifications are received duly signed, sealed and marked like the original tender, within the deadline for
submission of tenders. Alterations / modifications to tenders received after the prescribed deadline will not be
considered.
23.2 No tender should be withdrawn after the deadline for submission of tender and before expiry of the tender
validity period. If a tenderer withdraws the tender during this period, it will result in forfeiture of the earnest money

Regd. Office:-16th Floor, Jawahar Vyapar Bhawan, Janpath, New Delhi-110001
Sec02.7
Tender Number:6000016347

furnished by the tenderer in its tender besides other sanctions by SPMCIL.
E TENDER OPENING
24. Opening of Tenders
24.1 SPMCIL will open the tenders at the specified date and time and at the specified place as indicated in clause 1
of NIT. In case the specified date of tender opening falls on / is subsequently declared a holiday or closed day for
SPMCIL, the tenders will be opened at the appointed time and place on the next working day.
24.2 Authorized representatives of the tenderers, who have submitted tenders on time may attend the tender
opening, provided they bring with them letters of authority as per the format in SBD XVII from the corresponding
tenderers. The tender opening official(s) will prepare a list of the representatives attending the tender opening. The
list will contain the representatives# names & signatures and corresponding tenderers# names and addresses.
24.3 During the tender opening, the tender opening official(s) will read the salient features of the tenders like
description of the goods offered, price, special discount if any, delivery period, whether earnest money furnished or
not and any other special features of the tenders, as deemed fit by the tender opening official(s).
24.4 In the case of two bid system mentioned in clause 20.8 above, the technical bids are to be opened in the first
instance, at the prescribed time and date. These bids shall be scrutinized and evaluated by the competent
committee/ authority with reference to parameters prescribed in the tender document. Thereafter, in the second
stage, the financial bids of only the technically acceptable offers (as decided in the first stage) shall be opened for
further scrutiny and evaluation. Other financial bids would be returned unopened to the respective bidders under
Registered AD/ Reliable Courier or any other mode with proof of delivery.
F SCRUTINY AND EVALUATION OF TENDERS
25. Basic Principle
Tenders will be evaluated on the basis of the terms & conditions already incorporated in the tender document, based
on which tenders have been received and the terms, conditions etc. mentioned by the tenderers in their tenders. No
new condition will be brought in while scrutinizing and evaluating the tenders.
26. Preliminary Scrutiny of Tenders
26.1 The tenders will first be scrutinized to determine whether they are complete and meet the essential and
important requirements, conditions etc. as prescribed in the tender document. The tenders, that do not meet the
basic requirements, are liable to be treated as unresponsive and ignored.
26.2 The following are some of the important aspects, for which a tender may be declared unresponsive and
ignored;
a) Tender is unsigned.
b) Tenderer is not eligible.
c) Tender validity is shorter than the required period.
d) Required EMD has not been provided.
e) Tenderer has quoted for goods manufactured by a different firm without the required authority letter from that
manufacturer.
f) Tenderer has not agreed to give the required performance security.
g) Goods offered are sub-standard, not meeting the required specification etc.
h) Tenderer has not agreed to essential condition(s) specially incorporated in the tender enquiry.
i) Against a schedule in the List of Requirement (incorporated in the tender enquiry), the Tenderer has not quoted
for the entire requirement as specified in that schedule. (Example: In a schedule, it has been stipulated that the
Tenderer will supply the equipment, install and commission it and also train SPMCIL#s operators for operating the
equipment. The Tenderer has however, quoted only for supply of the equipment).
27. Minor Infirmity/ Irregularity/ Non-Conformity
If during the preliminary examination, SPMCIL find any minor infirmity and/ or irregularity and/ or non-conformity in a
tender, SPMCIL may waive the same provided it does not constitute any material deviation and financial impact and,
also, does not prejudice or affect the ranking order of the tenderers. Wherever necessary, SPMCIL will convey its
observation on such #minor# issues to the tenderer by registered/ speed post etc. asking the tenderer to respond by
a specified date. If the tenderer does not reply by the specified date or gives evasive reply without clarifying the point
at issue in clear terms, that tender will be liable to be ignored.
28. Discrepancy in Prices
28.1 If, in the price structure quoted by a tenderer, there is discrepancy between the unit price and the total price
(which is obtained by multiplying the unit price by the quantity), the unit price shall prevail and the total price
corrected accordingly, unless SPMCIL feels that the tenderer has made a mistake in placing the decimal point in the

Regd. Office:-16th Floor, Jawahar Vyapar Bhawan, Janpath, New Delhi-110001
Sec02.8
Tender Number:6000016347

unit price, in which case the total price as quoted shall prevail over the unit price and the unit price corrected
accordingly.
28.2 If there is an error in a total price, which has been worked out through addition and/ or subtraction of subtotals,
the subtotals shall prevail and the total corrected; and
28.3 If there is a discrepancy between the amount expressed in words and figures, the amount in words shall prevail,
subject to sub clause 28.1 and 28.2 above.
28.4 If, as per the judgment of SPMCIL, there is any such arithmetical discrepancy in a tender, the same will be
suitably conveyed to the tenderer by registered / speed post. If the tenderer does not agree to the observation of
SPMCIL, the tender is liable to be ignored.
29. Discrepancy between original and copies of Tender
In case any discrepancy is observed between the text etc. of the original copy and that in the other copies of the
same tender set, the text etc. of the original copy shall prevail. Here also, SPMCIL will convey its observation
suitably to the tenderer by register / speed post and, if the tenderer does not accept SPMCIL#s observation, that
tender will be liable to be ignored.
30. Clarification of Bids
During evaluation and comparison of bids, purchaser may, at its discretion ask the bidder for clarification of its bid.
The clarification should be received within 7 days from the bidder from date of receipt of such request. The request
for clarification shall be in writing and no change in prices or substance of the bid shall be sought, offered or
permitted. No post bid clarification at the initiative of the bidder shall be entertained.
31. Qualification/ Eligibility Criteria
Tenders of the tenderers, who do not meet the required qualification/ eligibility criteria prescribed in Section IX, will
be treated as unresponsive and will not be considered further.
32. Conversion of tender currencies to Indian Rupees
In case the tender document permits the tenderers to quote their prices in different currencies, all such quoted
prices of the responsive tenderers will be converted to a single currency viz., Indian Rupees for the purpose of
equitable comparison and evaluation, as per the B.C. selling exchange rates established by the State Bank of India
for similar transactions, as on the date of tender opening.
33. Schedule-wise Evaluation
In case the List of Requirements contains more than one schedule, the responsive tenders will be evaluated and
compared separately for each schedule. The tender for a schedule will not be considered if the complete
requirements prescribed in that schedule are not included in the tender. However, as already mentioned in GIT sub
clause 12.2, tenderers have the option to quote for any one or more schedules and offer discounts for combined
schedules. Such discounts, wherever applicable, will be taken into account to determine the tender or combination
of tenders offering the lowest evaluated cost for SPMCIL in deciding the successful tenderer for each schedule,
subject to that tenderer(s) being responsive.
34. Comparison on CIF Destination Basis
Unless mentioned otherwise in Section-III # Special Instructions to Tenderers and Section-VI # List of
Requirements, the comparison of the responsive tenders shall be on CIF destination basis, duly delivered,
commissioned, etc. as the case may be.
35. Additional Factors and Parameters for Evaluation and Ranking of Responsive Tenders
35.1 Further to GIT Clause 33 above, SPMCIL#s evaluation of a tender will include and take into account the
following:
a) in the case of goods manufactured in India or goods of foreign origin already located in India, sales tax & other
similar taxes and excise duty & other similar duties, which will be contractually payable (to the tenderer), on the
goods if a contract is awarded on the tenderer; and
b) In the case of goods of foreign origin offered from abroad, customs duty and other similar import duties/ taxes,
which will be contractually payable (to the tenderer) on the goods if the contract is awarded on the tenderer.
35.2 SPMCIL#s evaluation of tender will also take into account the additional factors, if any, incorporated in SIT in
the manner and to the extent indicated therein.
35.3 As per policies of the Government from time to time, the purchaser reserves its option to give price preference
to Small Scale Industries in comparison to the large scale Industries. This price preference cannot however be taken
for granted and every endeavor need to be made by such firms to bring down cost and achieve competitiveness.
35.4 If the tenders have been invited on variable price basis, the tenders will be evaluated, compared and ranked on
the basis of the position as prevailing on the day of tender opening and not on the basis of any future date.

Regd. Office:-16th Floor, Jawahar Vyapar Bhawan, Janpath, New Delhi-110001
Sec02.9
Tender Number:6000016347

36. Tenderer#s capability to perform the contract

36.1 SPMCIL, through the above process of tender scrutiny and tender evaluation will determine to its satisfaction

whether the tenderer, whose tender has been determined as the lowest evaluated responsive tender is eligible,

qualified and capable in all respects to perform the contract satisfactorily. If, there is more than one schedule in the

List of Requirements, then, such determination will be made separately for each schedule.

36.2 The above mentioned determination will, inter-alia, take into account the tenderer#s financial, technical and

production capabilities for satisfying all the requirements of SPMCIL as incorporated in the tender document. Such

determination will be based upon scrutiny and examination of all relevant data and details submitted by the tenderer

in its tender as well as such other allied information as deemed appropriate by SPMCIL.

37. Cartel Formation/ Pool Rates

Cartel formation or quotation of Pool/ Co-ordinated rates, leading to "Appreciable Adverse Effect on Competition"

(AAEC) as identified in Competition Act, 2002, as amended by Competition (Amendment) Act, 2007, would be

considered as a serious misdemeanor and would be dealt accordingly as per Clause 44 below.

38. Negotiations

Normally there would be no price negotiations. But SPMCIL reserves its right to negotiate with the lowest acceptable

bidder (L1), who is technically cleared/approved for supply of bulk quantity and on whom the contract would have

been placed but for the decision to negotiate, under special circumstances in accordance with CVC guidelines i.e.

Normally there should be no negotiation. Selection of contractors by negotiations should be a rare exception rather

than the rule and may be resorted to only in the exceptional circumstances under the following circumstances:--

a. Where the procurement is done on proprietary basis

b. Items to be procured are supplied by only a limited sources of supply

c. Items where there is suspicion of cartel formation.

.

39. Contacting SPMCIL

39.1. From the time of submission of tender to the time of awarding the contract, if a tenderer needs to contact

SPMCIL for any reason relating to this tender enquiry and / or its tender, it should do so only in writing.

39.2. It will be treated as a serious misdemeanor in case a tenderer attempts to influence SPMCIL#s decision

on scrutiny, comparison, evaluation and award of the contracts. In such a case the tender of the tenderer shall be

liable for rejection in addition to appropriate administrative actions being taken against that tenderer, as deemed fit

by SPMCIL, in terms of clause 44 of GIT.

G AWARD OF CONTRACT

40. SPMCIL#s Right to Accept any Tender and to Reject any or All Tenders

SPMCIL reserves the right to accept in part or in full any tender or reject any tender without assigning any reason or

to cancel the tendering process and reject all tenders at any time prior to award of contract, without incurring any

liability, whatsoever to the affected tenderer or tenderers.

41. Award Criteria

Subject to GIT clause 36 above, the contract will be awarded to the lowest evaluated responsive tenderer decided

by SPMCIL in terms of GIT Clause 34.

42. Variation of Quantities at the Time of Award

No variation of quantities at the time of awarding the contract.

43. Parallel Contracts

SPMCIL reserves its right to conclude Parallel contracts, with more than one bidder (for the same tender). If this is

foreseen at the time of Tendering, a clause would be included in SIT giving further details.

44. Serious Misdemeanors

44.1. Following would be considered serious misdemeanors:

i. Submission of misleading/ false/ fraudulent information/ documents by the bidder in their bid

ii. Submission of fraudulent/ unencashable Financial Instruments stipulated under Tender or Contract Condition.

iii. Violation of Code of Ethics laid down in Clause 32 of the GCC.

iv. Cartel formation or quotation of Pool/ Co-ordinated rates leading to "Appreciable Adverse Effect on

Competition" (AAEC) as identified under the Competition Act, 2002.

v. Deliberate attempts to pass off inferior goods or short quantities.

vi. Violation of Fall Clause by Rate Contract holding Firms.

vii. Attempts to influence SPMCIL#s Decisions on scrutiny, comparison, evaluation and award of Tender.

44.2. Besides, suitable administrative actions, like rejecting the offers or delisting of registered firms, SPMCIL

Regd. Office:-16th Floor, Jawahar Vyapar Bhawan, Janpath, New Delhi-110001
Sec02.10
Tender Number:6000016347

would ban/ blacklist Tenderers committing such misdemeanor, including declaring them ineligible to be awarded
SPMCIL contracts for indefinite or for a stated period.
45. Notification of Award
45.1 Before expiry of the tender validity period, SPMCIL will notify the successful tenderer(s) in writing, by registered
/ speed post or by fax/email / telex/ cable (to be confirmed by registered / speed post) that its tender for goods &
services, which have been selected by SPMCIL, has been accepted, also briefly indicating therein the essential
details like description, specification and quantity of the goods & services and corresponding prices accepted. The
successful tenderer must furnish to SPMCIL the required performance security within twenty one days from the date
of this notification. Relevant details about the performance security have been provided under GCC Clause 6 under
Section IV.
45.2 The notification of award shall constitute the conclusion of the contract.
46. Issue of Contract
46.1 Within seven working days of receipt of performance security, SPMCIL will send the contract form (as per
Section XVI) duly completed and signed, in duplicate, to the successful tenderer by registered / speed post.
46.2 Within seven days from the date of issue of the contract, the successful tenderer will return the original copy of
the contract, duly signed and dated, to SPMCIL by registered / speed post.
47. Non-receipt of Performance Security and Contract by SPMCIL
Failure of the successful tenderer in providing performance security within 21 days of receipt of notification of award
and / or returning contract copy duly signed in terms of GIT clauses 45 and 46 above shall make the tenderer liable
for forfeiture of its EMD and, also, for further sanctions by SPMCIL against it.
48. Return of EMD
The earnest money of the successful tenderer and the unsuccessful tenderers will be returned to them without any
interest, whatsoever, in terms of GIT Clause 18.6.
49. Publication of Tender Result
The name and address of the successful tenderer(s) receiving the contract(s) will be mentioned in the notice board/
bulletin/ web site of SPMCIL.

Regd. Office:-16th Floor, Jawahar Vyapar Bhawan, Janpath, New Delhi-110001
Sec02.11
Tender Number:6000016347

Section II: General Instructions to Tenderers (GIT)

Part II: Additional General Instructions Applicable to Specific type of Tenderers

Part II: Additional General Instructions Applicable to Specific Types of Tenders:
50. Rate Contract Tenders

50.1 In addition to GIT in Part I above, following GIT will be applicable to rate contract Tenders:
i. Earnest Money Deposit (EMD) is not applicable.
ii. In the Schedule of Requirement, no commitment of quantity is mentioned; only the anticipated requirement is
mentioned without any commitment.
iii. SPMCIL reserves the right to conclude more than one rate contract for the same item.
iv. Unless otherwise specified in SIT, the currency of a Rate Contract would normally be for one year.
v. During the currency of the Rate Contract, SPMCIL may withdraw the rate contract by serving suitable notice.
The prescribed notice period is generally thirty days.
vi. During the currency of the Rate Contract, SPMCIL would have the option to renegotiate the price with the rate
contract holders.
vii. During the currency of the Rate Contract, in case of emergency, SPMCIL may purchase the same item through
ad hoc contract with a new supplier.
viii. Usually, the terms of delivery in rate contracts are FOR dispatching station.
ix. Supply orders, incorporating definite quantity of goods to be supplied along with all other required conditions
following the rate contract terms, will be issued by nominated Direct Demanding Officers (DDO) for obtaining
supplies through the rate contract.
x. SPMCIL is entitled to place supply orders up to the last day of the validity of the rate contract and, though
supplies against such supply orders will be affected beyond the validity period of the rate contract, all such supply
will be guided by the terms & conditions of the rate contract.
xi. The rate contract will be guided by #Fall Clause# asdescribed below.
50.2 Fall Clause
If the rate contract holder reduces its price or sells or even offers to sell the rate contracted goods, following
conditions of sale similar to those of the rate contract, at a price lower than the rate contract price, to any person or
organization during the currency of the rate contract, the rate contract price will be automatically reduced with effect
from that date for all the subsequent supplies under the rate contract and the rate contract amended accordingly.
Any violation of the fall clause would be considered a serious misdemeanor under clause 44 of the GIT and action,
as appropriate, would be taken as per provision of that clause.
50.3 Performance Security
Value of Performance Security would be stipulated in the SIT. Performance Security shall, however, not be
demanded again in the individual supply orders issued subsequently against rate contracts.
50.4 Renewal of Rate Contracts
In case, it is not possible to conclude new rate contracts before the expiry of existing ones, due to some special
reasons, the existing rate contracts would be extended with same terms, conditions etc for a suitable period, with the
consent of the rate contract holders. Rate contracts of the firms, who do not agree to such extension, will be left out.
Period of such extension would generally not be more than three months.

51. Prequalification Bidding

51.1 Prequalification Bidding is for short listing of qualified Bidders who fulfill the Prequalification criteria as laid down
in SIT or in Section IX of SBD # #Qualification Criteria# for procurement of Goods or Services as listed in Section VI
of SBD # #List of Requirements#. Shortlisted Bidders would be informed of their qualification and short listing in
accordance with the stipulations laid down in the SIT. Unless otherwise stipulated in the SIT the PQB short listing
would be valid only till the next procurement tender. Further conditions will be elaborated in the SIT.
51.2 If stipulated in the SIT, only these shortlisted qualified bidders would be invited to participate in the Procurement
of the requirements. Otherwise SIT may also indicate that instead of floating a separate PQB tender, it may be
combined with the Procurement Tender, as a three bid tender. Initially the first Packet containing PQB would be
opened and evaluation would be done. Thereafter the rest of tender would be handled as a two bid system for only
those bidders who succeed in PQB.

Regd. Office:-16th Floor, Jawahar Vyapar Bhawan, Janpath, New Delhi-110001
Sec02.12
Tender Number:6000016347

52. Tenders involving Samples

52.1 Normally no sample would be called along with the offer for evaluation.
52.2 Purchaser#s Samples: If indicated in the SIT, A Purchaser#s sample may be displayed to indicate required
characteristics over and above the Specifications for perusal of the bidders. Name and Designation of the
Custodian, Place, Dates and Time of inspection of Purchaser#s sample will be indicated in the SIT. The supplies in
the contract will have to meet the indicated required characteristics for which the Purchaser#s sample was
displayed, besides meeting the specification listed in Section VII # #Technical Specifications# of the SBD. He would
be issued a sealed Purchaser#s sample for the purpose at the time of award of the contract.
52.3 Pre-Production Samples: If stipulated in SIT, successful contractor would be required to submit a
Pre-Production sample(s) to the Inspecting Officer/ or the nominated authority mentioned in the contract within the
time specified therein. If the Contractor is unable to do so, he must apply immediately to the Office issuing the
acceptance of tender for extension of time stating the reasons for the delay. If the Purchaser is satisfied that a
reasonable ground for an extension of time exists, he may allow such additional time as he considers to be justified
(and his decision shall be final) with or without alteration in the delivery period stipulated in the contract and on such
conditions as he deems fit. In the event of the failure of the Contractor to deliver the pre-production sample by the
date specified in the acceptance of tender or any other date to which the time may be extended as aforesaid by the
Purchaser or of the rejection of the sample, the Purchaser shall be entitled to cancel the contract and, if so desired,
purchase or authorize the purchase of the stores at the risk and cost of the Contractor (unless specified otherwise in
the SIT). In such an event, in case of Security Items where urgency develops due to such delays, SPMCIL reserves
its right to procure not more than one year#s requirement against this #Risk & Cost# tender from existing
pre-qualified and security cleared firms. Bulk production and supply will only be allowed if this sample(s) pass the
Tests laid down in the Section VIII # #Quality Control Requirements# in the SBD.
52.4 Testing of Samples: Tests, procedures and testing laboratories for testing samples would be detailed in the
Section VIII # #Quality Control Requirements# in the SBD.
52.5 Validation/ Prolonged Trials: If specified in SIT or in the Section VIII # #Quality Control Requirements# in the
SBD, pre-production samples may have to undergo validation or extended trial before their performance can be
declared satisfactory.
52.6 Parameters Settings and duration of Validation Tests would be indicated in the Section VIII # #Quality Control
Requirements# in the SBD. It would also stipulate the period or event marking end of validation trials. It would also
be indicated therein whether the Permission to start bulk production will have to wait full validation or it can go on in
parallel.

53. Expression of Interest (EOI) Tenders:

53.1 EOI tenders are floated for short listing firms who are willing and qualified for: -
i. Registration of Vendors for Supply of particular Stores or certain categories of Stores.
ii. Development of new items or Indigenization of Imported stores
53.2 The qualification /eligibility criteria required and the format of submission of such Data would be indicated in the
Section IX # #Qualification Criteria# in the SBD.
53.3 Objectives and scope of requirement would be indicated in the Section VI # #List of Requirements# in the SBD.
Indicative quantity required yearly and its future requirements would also be indicated.
53.4 In case of EOI for Development of new Items or for Indigenization, prospective firms would be given opportunity
to inspect the Machine/ Item at the place of installation at the place, dates and Time mentioned in SIT.
53.5 In case EOI is for registration of vendors, Registration Fees and validity period of registration would be detailed
in the SIT.
53.6 Short List of Suppliers: The suppliers shall be evaluated for short listing, inter-alia, based on their past
experience of supplying goods in similar context, financial strength, technical capabilities etc. Each supplier will be
assigned scores based on weightages assigned to each of the criteria mentioned in the Section IX # #Qualification
Criteria# in the SBD.
53.7 If stipulated in the SIT, the Firm#s capacity and Capability may be assessed by a nominated Committee or by a
third party nominated by SPMCIL.
53.8 All suppliers who secure the minimum required marks (normally 50% unless otherwise specified in the Section

Regd. Office:-16th Floor, Jawahar Vyapar Bhawan, Janpath, New Delhi-110001
Sec02.13
Tender Number:6000016347

IX) would be short listed. Section IX may alternatively specify minimum qualifying requirement for each of the criteria
i.e. minimum years of experience, minimum number of assignments executed, minimum turnover etc. Under such
circumstances, all suppliers who meet the minimum requirement, as specified, will be short listed.
53.9 In case of EOI for registration of vendors, registration letters would be issued to the shortlisted tenderers.
53.10 In case of EOI for development/ indigenization, these shortlisted tenderers would only be allowed to
participate in the subsequent development/ indigenization tenders.

54. Tenders For Disposal of Scrap:

54.1 Introduction: The tender is for Sale of Scrap material lying at various locations. Details of scrap for sale
including Description, Present Condition, Lot Size and its Location would be given in the Section VI # #List of
Requirements#.
54.2 #As Is; Where Is; Whatever Is#Basis of This Sale:
54.2.1 This sale of Scrap is strictly on #As Is; Where Is; Whatever Is# basis. Tenderer mustsatisfy himself on all
matters with regard to quality, quantity; nature of stores etc., before tendering as no complaint or representation of
any kind shall be entertained after the sale contract is concluded.
54.2.2 The description of lot in the particulars of sale has been given for the purpose of identification thereof
only and the use of such description shall not constitute the sale thereof to be sale by description and no sale shall
be invalid by reason of any defect or deviation or variation in any lot or on account of any lot not being exactly
described and the purchaser shall not be entitled to claim any damage or compensation whatsoever on account of
such fault, error in description, weight or the like.
54.2.3 All quantities of scrap whether by weight or measurement mentioned in the Tender notice are only
approximate and should the quantity , on actual weight or measurement basis as the case may be and whenever
delivered on such basis, works out less than the advertised and /or projected quantity, the SPMCIL shall not under
any circumstances be liable to make good any such deficiency
54.2.4 SPMCIL reserves right to increase or decrease the quantity of any item or items or terminate the contract
at any stage by giving one week's notice. No claim whatsoever shall lie against the SPMCIL on account of such
termination of the contract or variation in the quantity.
54.2.5 SPMCIL shall have the right to remove certain items which it feels were not intended for sale but were
inadvertently made a part of the scrap material or of the lot offered for sale lying at the premises or were joined or
attached to the material offered for sale.
54.2.6 Tenderers desirous of purchasing and participating in the tender must visit the site before submitting the
offer, after taking due permission from the concerned Stock Holders. The Tenderers submitting the offers shall be
deemed to have visited the site and acquainted themselves thoroughly with materials intended for sale in all respect.
54.2.7 Any person giving offer shall be deemed to have made himself fully conversant with the Terms and
Conditions of the Tender Sale, as well as the location and condition of the materials being sold and shall be deemed
to have agreed to all the stated terms and conditions herein under.
54.3 Submission of Offer:
54.3.1 Unless specified otherwise in the SIT, tenders shall hold good for acceptance for a minimum period of 90
days (ninety days) from the date of opening of the tenders. The offers of the tenderers shall be irrevocable.
54.3.2 The SPMCIL reserves right to reject any offer without assigning any reason therefor.
54.3.3 Unless otherwise stated in the SIT, the amount of EMD in such tenders would be 5% of the value of the
tender. The Earnest Money shall be forfeited if the tenderer unilaterally withdraws, amends, impairs or derogates
from his offer in any respect within the period of validity of his offer.
54.3.4 If the offer of the tenderer is not accepted by the SPMCIL, the Earnest Money deposit made by the
tenderer shall be refunded to him. No interest shall be payable on such refunds. The EMD deposited by the
successful tenderer shall remain with the SPMCIL till payment of the security deposit (SD) money, as stipulated in
relevant Clause, has been made. It may be adjusted as part of the total SD money at the discretion of the SPMCIL.
54.3.5 Commercial tax/terminal tax, Octroi, municipal tax or any other taxes/duties etc. whatever in force shall
be payable extra by the purchaser as per rules applicable to SPMCIL. Current and valid PAN and sales/commercial
tax registration number wherever applicable must be provided in the Bid of the Tenderer.
54.3.6 All arrangement for lifting and transportation of scrap material, including manpower, crane, transport
vehicle and trolley etc, if required shall be made by the purchaser concerned only and the SPMCIL shall not provide
or help in providing any such arrangements and the rate quoted by the purchaser must include such and all

Regd. Office:-16th Floor, Jawahar Vyapar Bhawan, Janpath, New Delhi-110001
Sec02.14
Tender Number:6000016347

incidental charges.
54.3.7 Registered dealers who are exempted from payment of Sales Tax must submit copies of their
Registration certificate of concerned authority and shall be required to submit necessary form duly completed in all
respect to SPMCIL or its representatives before obtaining delivery order, duly signed by the partner of the firm or the
person authorized to do so.
54.3.8 Evaluation of tenders for Disposal of scrap will be done on similar basis as Tenders for Procurement of
Goods, except that the selection of the bidders shall be on the basis of the highest responsive Bidder (H1). In case
full quantity is not offered to be taken by the Highest Bidder, parallel contracts would be placed.

54.4 Notification of Acceptance and Award of Contract:
54.4.1 The successful tenderer, herein after referred to as purchasers, shall have to submit security deposit
(SD) @ 3% of the total sale value of the contract within 5 working days of issue of the sale contract (excluding the
date of issue of sale contract). The SD shall be deposited in the form of bank draft/pay order, drawn on any
nationalized or recognized bank in favour of SPMCIL as mentioned in clause 3 of NIT in connection with EMD.
54.4.2 The purchaser has to pay balance payment within 20 days from the date of notification of acceptance,
which is to be issued by SPMCIL or his authorized representative, in form of Bank draft drawn on any nationalized or
recognized bank in favor of same authority as mentioned above. In case of any, default to deposit balance payment,
SPMCIL reserves right to terminate the contract and forfeit the security deposit.
54.5 Disposal Tenders for Security and Sensitive Machinery and Items:
54.5.1 Non-Misuse Declaration: The bidder is required to give an undertaking that he or his employees or legal
heirs will ensure that such items purchased from SPMCIL, will be utilized only for scrap recovery and will not be
misused for any other purpose. He will also ensure that this undertaking is honoured and it got underwritten from
further down the line scrap processors/ re-purchasers, if any. In case his firm changes hands, it will be his
responsibility to ensure that the new owners honour and underwrite this undertaking.
54.5.2 If stipulated in SIT delivery would be given only in dis-mantled/ cut-up condition.

55. Development and Indigenization Tenders:

55.1 Already developed firms or firms who have already received development orders for the item (with whatever
results) would not be considered in such tenders.
55.2 If specified in SIT the contract documents may be issued free of cost, and submission of earnest money deposit
and security deposit may be relaxed.
55.3 If specified in SIT, The Tenderers may quote separately for
i. Price/rate for bulk supply of item in development/indigenization supplies and
ii. Separately, cost of development including cost of pre-production samples. Firms would be paid only for the
number of samples specified in the Tender. If he has to manufacture more samples due to failure of earlier one, he
would not be paid for it.
55.4 L1 would be determined on the basis of rate of item quoted including reference to total cost of the development
cost (including the cost of prototype) plus the notional total cost of quantities that will be required over next three
years, wherever applicable.
55.5 Development contracts may, as far as feasible, be concluded with two or more contractors in parallel.
55.6 The ratio of splitting of the supply order between various development agencies/firms in cases of parallel
development, including criteria thereof, would be specified in the SIT.
55.7 However, in case the requirement is meager and complex technology is involved, or quantity of the equipment/
spares is limited/small/ uneconomic if distributed between two vendors, the entire order could be placed upon the L1
vendor only.
55.8 If specified in SIT, Advance and Intermediate Payment to Suppliers may be allowed.

55.9 Quantity for Development Commitment

In Next three years, after the newly developed firm is able to successfully complete Development orders with +/-5%
tolerance, 20% of annual quantity requirement may be reserved for Newly Developed firms.
55.10 Period of Development Commitment

Regd. Office:-16th Floor, Jawahar Vyapar Bhawan, Janpath, New Delhi-110001
Sec02.15
Tender Number:6000016347
A newly developed firm would be granted this facility till only three years after completing the initial Development
order. However this facility is not a bar to the firm from competing with already established firms for quantities larger
than 20% provided their prices and performance so warrant. Thereafter they would have to compete on equal terms
with other already developed firms.

Regd. Office:-16th Floor, Jawahar Vyapar Bhawan, Janpath, New Delhi-110001
Sec02.16
Tender Number:6000016347

Section III: Specific Instructions to Tenderers (SIT)

The following Special Instructions to Tenderers will apply for this purchase. These special instructions will modify/
substitute/ supplement the corresponding General Instructions to Tenderers (GIT) incorporated in Section II. The
corresponding GIT clause numbers have also been indicated in the text below:
In case of any conflict between the provision in the GIT and that in the SIT, the provision contained in the SIT shall
prevail.
(Clauses of GIT listed below include a possibility for variation in their provisions through SIT. There could be other
clauses in SIT as deemed fit.)

Sr No GIT Clause Topic SIT Provision
No.
Eligible Goods and Services (Origin of All goods and services to be supplied shall have
01 4 Goods) their origin in India.
Time Limit for receiving request for A tenderer requiring any clarification or elucidation
03 9 clarification of Tender Documents on any issue of the tender documents may take up
the same with SPP Hyd in writing or by
04 11.2 Tender Currency fax/e-mail/post. SPP Hyd will respond in writing to
such request provided the same is received by
06 14 PVC Clause & Formula SPP Hydnot later than 14 days prior to the
07 19 Tender Validity prescribed date of submission of tender. In case
08 20.4 Number of Copies of Tenders to be the clarifications are not given by SPP Hyd in
submitted stiplated time frame then the bidder must strictly
follow the tender terms and conditions.
INR. Supplier is requested to quote price within 2
Decimal place.Quotation with price quote beyond
2 decimal place is ignored.
No price variation will be permitted.
120 days
One original set to be submitted

Regd. Office:-16th Floor, Jawahar Vyapar Bhawan, Janpath, New Delhi-110001
Sec03.1
Tender Number:6000016347

Section IV: General Conditions of Contract (GCC)

Part I: General Conditions of Contract applicable to all types of Tenders

1. Definitions; Interpretation and Abbreviations: In the contract, unless the context otherwise requires:

1.1 Definitions and Interpretation:

(i) "Contract" means the letter or memorandum communicating to the Contractor the acceptance of this tender

and includes "Intimation of Award" of his tender; "Contract" includes and Bid Invitation, Instructions to Tenderers,

Tender, Acceptance of Tender, General Conditions of Contract, Schedule of Requirements, particulars and the

other conditions specified in the acceptance of tender and includes a repeat order which has been accepted or

acted upon by the Contractor and a formal agreement, if executed;

(ii) "Contractor" or "Supplier" means the individual or the firm supplying the goods and services. The term includes

his employees, agents, successors, authorized dealers, stockists and distributors. Other homologous terms are:

Vendor, Firm, Manufacturer, OEM etc.;

(iii) "Drawing" means the drawing or drawings specified in or annexed to the Specifications;

(iv) "Government" means the Central Government or a State Government as the case may be;

(v) The "Inspecting Officer" means the person, or organisation specified in the contract for the purpose of

inspection of stores of work under the contract and includes his/their authorised representative;

(vi) "Purchase Officer" means the officer signing the acceptance of tender and includes any officer who has

authority to execute the relevant contract on behalf of the Purchaser;

(vii) The "Purchaser" means SPMCIL # the organization purchasing goods and services as incorporated in the

documents;

(viii) "Signed" includes stamped, except in the case of an acceptance of tender or any amendment thereof;

(ix) "Test" means such test as is prescribed by the particulars or considered necessary by the Inspecting Officer

whether performed or made by the Inspecting Officer or any agency acting under the direction of the Inspecting

Officer;

(x) The delivery of the stores shall be deemed to take place on delivery of the stores in accordance with the terms

of the contract, after approval by the Inspecting Officer if so provided in the contract #

a. The consignee at his premises; or

b. Where so provided, the interim consignee at his premises; or

c. A carrier or other person named in the contract for the purpose of transmission to the consignee: or

d. The consignee at the destination station in case of contract stipulating for delivery of stores at destination

station.

(xi) "Writing" or "Written" includes matter either in whole or in part, in manuscript, typewritten, lithographed,

cyclostyled, photographed or printed under or over signature or seal, as the case may be.

(xii) Words in the singular include the plural and vice-versa.

(xiii) Words importing the masculine gender shall be taken to include the feminine gender and words importing

persons shall include any company or association or body of individuals, whether incorporated or not.

(xiv) #The heading of these conditions shall not affect the interpretation or construction thereof.

(xv) Terms and expression not herein defined shall have the meanings assigned to them in the Indian Sale of

Goods Act, 1930 (as amended) or the Indian Contract Act, 1872 (as amended) or the General Clauses Act, 1897 (as

amended) as the case may be.

(xvi) PARTIES: The parties to the contract are the "Contractor" and the "Purchaser", as defined above;

(xvii) "Tender" means quotation / bid received from a firm / supplier.

(xviii) "Goods" means the articles, material, commodities, livestock, furniture, fixtures, raw material, spares,

instruments, machinery, equipment, industrial plant etc. which the supplier is required to supply to SPMCIL under

the contract. Other homologous terms are: Stores, Materials etc.

(xix) "Services" means services allied and incidental to the supply of goods, such as transportation, installation,

commissioning, provision of technical assistance, training, after sales service, maintenance service and other such

obligations of the supplier covered under the contract.

(xx) "Earnest Money Deposit" (EMD) means monetary guarantee to be furnished by a Tenderer along with its

tender.

(xxi) "Performance Security" means monetary guarantee to be furnished by the successful Tenderer for due

performance of the contract placed on it. Performance Security is also known as Security Deposit or Performance

Bank Guarantee.

(xxii)"Consignee" means the person to whom the goods are required to be delivered as specified in the Contract. If

Regd. Office:-16th Floor, Jawahar Vyapar Bhawan, Janpath, New Delhi-110001
Sec04.1
Tender Number:6000016347

the goods are required to be delivered to a person as an interim consignee for the purpose of dispatchdespatch to

another person as provided in the Contract then that "another" person is the consignee, also known as ultimate

consignee.

(xxiii) "Specification" or "Technical Specification" means the drawing/ document/ standard that prescribes the

requirement to which product or service has to conform.

(xxiv) "Inspection" means activities such as measuring, examining, testing, analyzing, gauging one or more

characteristics of the product or service and comparing the same with the specified requirement to determine

conformity.

(xxv) "Day" means calendar day.

1.2 Abbreviations:

"AAEC" means "Appreciable Adverse Effect on Competition" as per Competition Act"AAEC" means

"Appreciable Adverse Effect on Competition" as per Competition Act

"BG" means Bank Guarantee"BG" means Bank Guarantee

"BL or B/L" means Bill of Lading"BL or B/L" means Bill of Lading

"CD" means Custom Duty"CD" means Custom Duty

"CIF" means Cost, Insurance and Freight Included"CIF" means Cost, Insurance and Freight Included

"CMD" means Chairman and Managing Director"CMD" means Chairman and Managing Director

"CPSU" means Central Public Sector Undertaking"CPSU" means Central Public Sector Undertaking

"CST" means Central Sales Tax"CST" means Central Sales Tax

"DDO" means Direct Demanding Officer in Rate Contracts"DDO" means Direct Demanding Officer in Rate

Contracts

"DGS&D" means Directorate General of Supplies and Disposals"DGS&D" means Directorate General of

Supplies and Disposals

"DP" means Delivery Period"DP" means Delivery Period

"ECS" means Electronic clearing system"ECS" means Electronic clearing system

"ED" means Excise Duty"ED" means Excise Duty

"EMD" means Earnest money deposit"EMD" means Earnest money deposit

"EOI" means Expression of Interest (Tendering System)"EOI" means Expression of Interest (Tendering

System)

"ERV" means Exchange rate variations"ERV" means Exchange rate variations

"FAS" means Free alongside shipment"FAS"means Free alongside shipment

"FOB" means Freight on Board"FOB" means Freight on Board

"FOR" means Free on Rail"FOR" means Free on Rail

"GCC" means General Conditions of Contract"GCC" means General Conditions of Contract

"GIT" means General Instructions to Tenderers"GIT" means General Instructions to Tenderers

"GST" means Goods and Services Tax which will replace Sales Tax"GST" means Goods and Services Tax

which will replace Sales Tax

"H1, H2 etc" means First Highest, Second Highest Offers etc in Disposal Tenders"H1, H2 etc" means First

Highest, Second Highest Offers etc in Disposal Tenders

"Incoterms" means International Commercial Terms, 2000 (of ICC)"Incoterms" means International

Commercial Terms, 2000 (of ICC)

"L1. L2 etc" means First or second Lowest Offer etc."L1. L2 etc" means First or second Lowest Offer etc.

"LC" means Letter of Credit"LC" means Letter of Credit

"LD or L/D" means Liquidated Damages"LD or L/D" means Liquidated Damages

"LSI" means Large Scale Industry"LSI" means Large Scale Industry

"NIT" means Notice Inviting Tenders."NIT" means Notice Inviting Tenders.

"NSIC" means National small industries corporation"NSIC"means National small industries corporation

"PQB" means Pre qualification bidding"PQB" means Pre qualification bidding

"PSU" means Public Sector Undertaking"PSU" means Public Sector Undertaking

"PVC" means Price variation clause"PVC" means Price variation clause

"RC" means Rate contract"RC" means Rate contract

"RR or R/R" means Railway Receipt"RR or R/R" means Railway Receipt

"SBD" or

"T E Document" means (Standard) BID / Tender Document

Regd. Office:-16th Floor, Jawahar Vyapar Bhawan, Janpath, New Delhi-110001
Sec04.2
Tender Number:6000016347

"T E Document" means (Standard) BID / Tender Document

"SCC" means Special Conditions of Contract"SCC" means Special Conditions of Contract

"SIT" means Special Instructions to Tenderers"SIT" means Special Instructions to Tenderers

"SPMCIL" means Security Printing and Minting Corporation Limited"SPMCIL" means Security Printing and

Minting Corporation Limited

"SSI" means Small Scale Industry"SSI" means Small Scale Industry

"ST" means Sales Tax"ST" means Sales Tax

"VAT" means Value Added Tax which is due to replace Sales Tax and CST"VAT" means Value Added Tax

which is due to replace Sales Tax and CST

2. Application
2.1. The General Conditions of Contract incorporated in this section shall be applicable for this purchase to the
extent the same are not superseded by the Special Conditions of Contract (SCC) prescribed under Section V of this
document.
2.2. General Conditions of the contract shall not be changed from one tender to other.
2.3. Other Laws and Conditions That will Govern the Contract:
Besides GCC and SCC following conditions and Laws will also be applicable and would be considered as part of the
contract:
i. Indian Contracts Act, 1872
ii. Sale of Goods Act, 1930
iii. Arbitration and Conciliation Act, 1996
iv. Competition Act, 2002 as amended by Competition (Amendment Act), 2007
v. Contractor#s Tender Submissions including Revised Offer during Negotiations if any
vi. Conditions in other parts of the Tender Documents
vii. Correspondence including counter-offers if any; between the Contactor and SPMCIL during the Tender
Finalization
viii. Notification of award and Contract Documents
ix. Subsequent Amendments to the Contract
3. Use of contract documents and information
3.1. The supplier shall not, without SPMCIL#s prior written consent, disclose the contract or any provision thereof
including any specification, drawing, sample or any information furnished by or on behalf of SPMCIL in connection
therewith, to any person other than the person(s) employed by the supplier in the performance of the contract
emanating from this tender document. Further, any such disclosure to any such employed person shall be made in
confidence and only so far as necessary for the purposes of such performance for this contract.
3.2. During the process of procurement of Security or Sensitive Machinery and Items, Tender Documents and the
specifications/ drawings of such items would be issued only to Vendors having security clearance within the validity
of such clearance and he shall maintain absolute secrecy and strictly control the number of copies and access to the
documents and copies thereof, in addition to safeguards mentioned in sub-para above.
3.3. Further, the supplier shall not, without SPMCIL#s prior written consent, make use of any document or
information mentioned in GCC sub-clause 3.1 above except for the sole purpose of performing this contract.
3.4. Except the contract issued to the supplier, each and every other document mentioned in GCC sub-clause 3.1
above shall remain the property of SPMCIL and, if advised by SPMCIL, all copies of all such documents shall be
returned to SPMCIL on completion of the supplier#s performance and obligations under this contract.
4. Patent Rights
4.1. The supplier shall, at all times, indemnify SPMCIL, free of cost, against all claims which may arise in respect of
goods & services to be provided by the supplier under the contract for infringement of any right protected by patent,
registration of designs or trademarks. In the event of any such claim in respect of alleged breach of patent,
registered designs, trademarks etc. being made against SPMCIL, SPMCIL shall notify the supplier of the same and
the supplier shall, at his own expenses take care of the same for settlement without any liability to SPMCIL.
5. Country of Origin
5.1. All goods and services to be supplied and provided for the contract shall have the origin in India or in the
countries with which the Government of India has trade relations.
5.2. The word "origin" incorporated in this clause means the place from where the goods are mined, cultivated,
grown, manufactured, produced or processed or from where the services are arranged.

Regd. Office:-16th Floor, Jawahar Vyapar Bhawan, Janpath, New Delhi-110001
Sec04.3
Tender Number:6000016347

6. Performance Bond/ Security
6.1. Within twenty-one days after the issue of notification of award by SPMCIL, the supplier shall furnish
performance security to SPMCIL for an amount equal to three per cent of the total value of the contract, valid up to
sixty days after the date of completion of all contractual obligations by the supplier, including the warranty
obligations.
6.2. The Performance security shall be denominated in Indian Rupees or in the currency of the contract and shall be
in one of the following forms:
a) Account Payee Demand Draft drawn on any commercial bank in India, in favour of the same official of SPMCIL
as indicated in the clause 3 of NIT in reference to EMD.
b) Bank Guarantee issued by a commercial bank in India, in the prescribed form as provided in section XV of this
document.
6.3. In the event of any loss due to supplier#s failure to fulfill its obligations in terms of the contract, the amount of
the performance security shall be payable to SPMCIL to compensate SPMCIL for the same.
6.4. In the event of any amendment issued to the contract, the supplier shall, within twenty-one days of issue of the
amendment, furnish the corresponding amendment to the Performance Security (as necessary), rendering the same
valid in all respects in terms of the contract, as amended.
6.5. Subject to GCC sub-clause 6.3 above, SPMCIL will release the performance security without any interest to the
supplier on completion of the supplier#s all contractual obligations including the warranty obligations.
7. Technical Specifications and Standards
7.1. The Goods & Services to be provided by the supplier under this contract shall conform to the technical
specifications and quality control parameters mentioned in `Technical Specification# and #Quality Control
Requirements# under Sections VII and VIII of this document.
8. Packing and Marking
8.1. The packing for the goods to be provided by the supplier should be strong and durable enough to withstand,
without limitation, the entire journey during transit including transshipment (if any), rough handling, open storage etc.
without any damage, deterioration etc. As and if necessary, the size, weights and volumes of the packing cases
shall also take into consideration, the remoteness of the final destination of the goods and availability or otherwise of
transport and handling facilities at all points during transit upto final destination as per the contract.
8.2. The quality of packing, the manner of marking within & outside the packages and provision of accompanying
documentation shall strictly comply with the requirements as provided in Technical Specifications and Quality
Control Requirements under Sections VII and VIII and in SCC under Section V. In case the packing requirements
are amended due to issue of any amendment to the contract, the same shall also be taken care of by the supplier
accordingly.
8.3. Packing instructions:
Unless otherwise mentioned in the Technical Specification and Quality Control Requirements under Sections VII
and VIII and in SCC under Section V, the supplier shall make separate packages for each consignee (in case there
is more than one consignee mentioned in the contract) and mark each package on three sides with the following
with indelible paint of proper quality:
a) contract number and date
b) brief description of goods including quantity
c) packing list reference number
d) country of origin of goods
e) consignee#s name and full address and
f) supplier#s name and address
9. Inspection and Quality Control
9.1. SPMCIL and/ or its nominated representative(s) will, without any extra cost to SPMCIL, inspect and/ or test the
ordered goods and the related services to confirm their conformity to the contract specifications and other quality
control details incorporated in the contract. SPMCIL shall inform the supplier in advance, in writing, SPMCIL#s
programme for such inspection and, also the identity of the officials to be deputed for this purpose.
9.2. The Technical Specification and Quality Control Requirements incorporated in the contract shall specify what
inspections and tests are to be carried out and, also, where and how they are to be conducted. If such inspections
and tests are conducted in the premises of the supplier or its subcontractor(s), all reasonable facilities and
assistance, including access to relevant drawings, design details and production data, shall be furnished by the
supplier to SPMCIL#s inspector at no charge to SPMCIL.

Regd. Office:-16th Floor, Jawahar Vyapar Bhawan, Janpath, New Delhi-110001
Sec04.4
Tender Number:6000016347

9.3. If during such inspections and tests the contracted goods fail to conform to the required specifications and

standards, SPMCIL#s inspector may reject them and the supplier shall either replace the rejected goods or make all

alterations necessary to meet the specifications and standards, as required, free of cost to SPMCIL and resubmit

the same to SPMCIL#s inspector for conducting the inspections and tests again.

9.4. In case the contract stipulates pre-despatch inspection of the ordered goods at suppliers premises, the supplier

shall put up the goods for such inspection to SPMCIL#s inspector well ahead of the contractual delivery period, so

that SPMCIL#s inspector is able to complete the inspection within the contractual delivery period.

9.5. If the supplier tenders the goods to SPMCIL#s inspector for inspection at the last moment without providing

reasonable time to the inspector for completing the inspection within the contractual delivery period, the inspector

may carry out the inspection and complete the formality beyond the contractual delivery period at the risk and

expense of the supplier. The fact that the goods have been inspected after the contractual delivery period will not

have the effect of keeping the contract alive and this will be without any prejudice to the legal rights and remedies

available to SPMCIL under the terms & conditions of the contract.

9.6. SPMCIL#s contractual right to inspect, test and, if necessary, reject the goods after the goods# arrival at the

final destination shall have no bearing of the fact that the goods have previously been inspected and cleared by

SPMCIL#s inspector during pre-despatch inspection mentioned above.

9.7. Goods accepted by SPMCIL and/ or its inspector at initial inspection and in final inspection in terms of the

contract shall in no way dilute SPMCIL#s right to reject the same later, if found deficient in terms of the warranty

clause of the contract, as incorporated under GCC Clause 16.

10. Terms of Delivery

10.1. Goods shall be delivered by the supplier in accordance with the terms of delivery specified in the

contract.

11. Transportation of Goods

11.1. The supplier shall not arrange part-shipments and/ or transshipment without the express/ prior written

consent of SPMCIL.

11.2. Instructions for transportation of domestic goods including goods already imported by the supplier under

its own arrangement: In case no instruction is provided in this regard in the SCC, the supplier will arrange

transportation of the ordered goods as per its own procedure.

11.3. Shipping Arrangement for Foreign Contracts: In the case of FOB/FAS contracts, shipping arrangements

shall be made by the Ministry of Shipping & Transport (Chartering Wing), New Delhi, INDIA, in accordance with

details given in SBD Section XVIII. The Contractor shall give adequate, notice to the Forwarding Agents/Nominees

about the readiness of the cargo from time to time and at least six weeks# notice in advance of the required position

for finalising the shipping arrangements. In the case of C&F contracts, the Contractor shall arrange shipment in

accordance with the requirements of the Ministry of Shipping & Transport, New Delhi, INDIA, indicated in the same

SBD section (as applicable).

12. Insurance:

12.2 Unless otherwise instructed in the SCC, the supplier shall make arrangements for insuring the goods against

loss or damage incidental to manufacture or acquisition, transportation, storage and delivery in the following manner:

12.3 In case of supply of domestic goods on CIF destination basis, the supplier shall be responsible till the entire

stores contracted for arrive in good condition at destination. The transit risk in this respect shall be covered by the

Supplier by getting the stores duly insured. The insurance cover shall be obtained by the Supplier in its own name

and not in the name of SPMCIL or its Consignee.

12.4 In the case of FOB and C&F offers for import of Goods, insurance shall be arranged by the Purchaser.

However, the supplier must give sufficient notice to the Purchaser prior to the date of shipment, so that the

Insurance Cover for the shipment can be activated. The Supplier must co-ordinate so as to ensure that the

Shipment sails only with Insurance cover in place.

12.5 In case of Import of Goods, even in case where the insurance is paid by the Purchaser, and loss or damage

shall be made good by the Contractor free of cost, without waiting for the settlement of insurance claim. The

payment after settlement of insurance claim shall be reimbursed by the Purchaser to the Contractor. It will be

entirely the responsibility of the Contractor to make good loss/damage without waiting for settlement of insurance

claim so that machine is commissioned within the time specified in the contract.

13. Spare parts

13.1. If specified in the List of Requirements and in the resultant contract, the supplier shall supply/ provide any

or all of the following materials, information etc. pertaining to spare parts manufactured and/ or supplied by the

Regd. Office:-16th Floor, Jawahar Vyapar Bhawan, Janpath, New Delhi-110001
Sec04.5
Tender Number:6000016347

supplier:

a) The spare parts as selected by SPMCIL to be purchased from the supplier, subject to the condition that such

purchase of the spare parts shall not relieve the supplier of any contractual obligation including warranty obligations;

and

b) In case the production of the spare parts is discontinued:

i. sufficient advance notice to SPMCIL before such discontinuation to provide adequate time to SPMCIL to

purchase the required spare parts etc., and

ii. immediately following such discontinuation, providing SPMCIL, free of cost, the designs, drawings, layouts and

specifications of the spare parts, as and if requested by SPMCIL.

13.2. Supplier shall carry sufficient inventories to assure ex-stock supply of consumable spares for the goods

so that the same are supplied to SPMCIL promptly on receipt of order from SPMCIL.

14. Incidental services

14.1. Subject to the stipulation, if any, in the SCC (Section-V) and the Technical Specification (Section # VII),

the supplier shall be required to perform any or all of the following services.

a) Providing required jigs and tools for assembly, start-up and maintenance of the goods

b) Supplying required number of operation & maintenance manual for the goods

c) Installation and commissioning of the goods

d) Training of SPMCIL#s operators for operating and maintaining the goods

e) Providing after sales service during the tenure of the contract

f) Providing maintenance service after expiry of the warranty period of the goods if so incorporated in the contract

14.2. Prices to be paid to the supplier by SPMCIL for any of the required incidental services, if not already

included in the contract price during the placement of the contract, shall be settled and decided in advance by

SPMCIL and the supplier. However, such prices shall not exceed the contemporary rates charged by the supplier to

other customers for similar services.

15. Distribution of Despatch Documents for Clearance/ Receipt of Goods

15.1. The supplier shall send all the relevant despatch documents well in time to SPMCIL to enable SPMCIL to

clear or receive (as the case may be) the goods in terms of the contract. Unless otherwise specified in the SCC, the

usual documents involved and the drill to be followed in general for this purpose are as follows:

15.2. For Domestic Goods, including goods already imported by the supplier under its own arrangement Within

24 hours of despatch, the supplier shall notify SPMCIL, consignee, and others concerned if mentioned in the

contract, the complete details of despatch and also supply the following documents to them by registered post /

speed post (or as instructed in the contract):

(a) Supplier#s Invoice indicating, inter alia description and specification of the goods, quantity, unit price, total

value;

(b) Packing list;

(c) Insurance certificate;

(d) Railway receipt/ Consignment note;

(e) Manufacturer#s guarantee certificate and in-house inspection certificate;

(f) Inspection certificate issued by SPMCIL#s inspector

(g) Expected date of arrival of goods at destination and

(h) Any other document(s), as and if specifically mentioned in the contract.

15.3. For Imported Goods, within 3 days of dispatchdespatch, the supplier will Notify SPMCIL, consignee and

other concerned if mentioned in the contract, the complete details of dispatchdespatch and also supply the following

documents to them by Courier (or as instructed in the Contract), besides advance intimation by Fax/ email:

(a) Clean on Board Airway Bill/Bill of Lading (B/L)

(b) Original Invoice

(c) Packing List

(d) Certificate of Origin from Seller#s Chamber of Commerce

(e) Certificate of Quality and current manufacture from OEM

(f) Dangerous Cargo Certificate, if any.

(g) Insurance Policy of 110% if CIF/CIF contract.

(h) Performance Bond/Warranty Certificate

16. Warranty

16.1. The supplier warrants that the goods supplied under the contract is new, unused and incorporate all

Regd. Office:-16th Floor, Jawahar Vyapar Bhawan, Janpath, New Delhi-110001
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recent improvements in design and materials unless prescribed otherwise by SPMCIL in the contract. The supplier

further warrants that the goods supplied under the contract shall have no defect arising from design, materials

(except when the design adopted and / or the material used are as per SPMCIL#s specifications) or workmanship or

from any act or omission of the supplier, that may develop under normal use of the supplied goods under the

conditions prevailing in India.

16.2. This warranty shall remain valid for twelve months after the goods or any portion thereof as the case may

be, have been delivered to the final destination and installed and commissioned at the final destination and

accepted by SPMCIL in terms of the contract or for fifteen months from the date of despatch from the supplier#s

premises for domestic goods (including goods already imported by the supplier under its own arrangement) or for

eighteen months after the date of shipment from the port of loading in the source country for imported goods offered

from abroad, whichever is earlier, unless specified otherwise in the SCC.

16.3. In case of any claim arising out of this warranty, SPMCIL shall promptly notify the same in writing to the

supplier.

16.4. Upon receipt of such notice, the supplier shall, with all reasonable speed (or within the period, if specified

in the SCC), repair or replace the defective goods or parts thereof, free of cost, at the ultimate destination. The

supplier shall take over the replaced parts/ goods after providing their replacements and no claim, whatsoever shall

lie on SPMCIL for such replaced parts/ goods thereafter.

16.5. In the event of any rectification of a defect or replacement of any defective goods during the warranty

period, the warranty for the rectified/ replaced goods shall be extended to a further period of twelve months from the

date such rectified / replaced goods starts functioning to the satisfaction of SPMCIL.

16.6. If the supplier, having been notified, fails to rectify/ replace the defect(s) within a reasonable period (or

within the period, if specified in the SCC), SPMCIL may proceed to take such remedial action(s) as deemed fit by

SPMCIL, at the risk and expense of the supplier and without prejudice to other contractual rights and remedies,

which SPMCIL may have against the supplier.

17. Assignment

17.1. The Supplier shall not assign, either in whole or in part, its contractual duties, responsibilities and

obligations to perform the contract, except with SPMCIL#s prior written permission.

18. Sub Contracts

18.1. The Supplier shall notify SPMCIL in writing of all sub contracts awarded under the contract if not already

specified in its tender. Such notification, in its original tender or later, shall not relieve the Supplier from any of its

liability or obligation under the terms and conditions of the contract.

18.2. Sub contract shall be only for bought out items and sub-assemblies.

18.3. Sub contracts shall also comply with the provisions of GCC Clause 5 ("Country of Origin").

19. Modification of contract

19.1. Once a contract has been concluded, the terms and conditions thereof will generally not be varied.

However if necessary, SPMCIL may, by a written order given to the supplier at any time during the currency of the

contract, amend the contract by making alterations and modifications within the general scope of contract in any one

or more of the following:

(a) Specifications, drawings, designs etc. where goods to be supplied under the contract are to be specially

manufactured for SPMCIL,

(b) mode of packing,

(c) incidental services to be provided by the supplier

(d) mode of despatch,

(e) place of delivery, and

(f) any other area(s) of the contract, as felt necessary by SPMCIL depending on the merits of the case.

19.2. In the event of any such modification/ alteration causing increase or decrease in the cost of goods and

services to be supplied and provided, or in the time required by the supplier to perform any obligation under the

contract, an equitable adjustment shall be made in the contract price and/ or contract delivery schedule, as the case

may be, and the contract amended accordingly. If the supplier doesn#t agree to the adjustment made by SPMCIL,

the supplier shall convey its views to SPMCIL within twenty one days from the date of the supplier#s receipt of

SPMCIL#s amendment / modification of the contract.

19.3. Option Clause: By a suitable provision in the SCC, the Purchaser may reserve the right to increase the

ordered quantity by 25% at any time, till final delivery date of the contract, by giving reasonable notice even though

the quantity ordered initially has been supplied in full before the last date of Delivery Period.

Regd. Office:-16th Floor, Jawahar Vyapar Bhawan, Janpath, New Delhi-110001
Sec04.7
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20. Prices

20.1. Prices to be charged by the supplier for supply of goods and provision of services in terms of the contract

shall not vary from the corresponding prices quoted by the supplier in its tender or during negotiations, if any, and

incorporated in the contract except for any price adjustment authorized in the SCC.

21. Taxes and Duties

21.1. Supplier shall be entirely responsible for all taxes, duties, fees, levies etc. incurred until delivery of the

contracted goods to SPMCIL.

21.2. Further instruction, if any, shall be as provided in the SCC.

22. Terms and Mode of Payment: Unless specified otherwise in SCC, the terms of payments would be as follows:

22.1. Unless otherwise specified in SCC, usual payment term is 100% on receipt and acceptance of goods by

the Purchaser and on production of all required documents by the supplier.

22.2. For Domestic Goods: Unless otherwise specified in the SCC, payments to suppliers are usually made by

account payee cheque or through ECS only.

22.2.1. Where the terms of delivery is FOR dispatchingdispatching Station, the payment terms, depending on the

value and nature of the goods, mode of transportation etc. maybe # 60% to 90% (as specified in SIT) on proof of

dispatchdespatch and other related documents and balance on receipt at site and acceptance by the consignee.

22.2.2. Where the terms of delivery is CIF destination/delivery at site/FOR destination, usual payment term is

100% on receipt and acceptance of goods by the consignee and on production of all required documents by the

supplier.

22.2.3. Where goods to be supplied also need installation and commissioning by the supplier, the payment terms

are generally as under:

(a) For a contract with terms of delivery as FOR dispatching station

i. 60% on proof of dispatchdespatch along with other specified documents

ii. 30% on receipt of the goods at site by the consignee and balance

iii. 10% on successful installation and commissioning and acceptance by the user department.

(b) For a contract with terms of delivery as CIF destination/ Delivery at site/FOR destination

i. 90% on receipt and acceptance of goods by the consignee at destination and on production of all required

documents by the supplier

ii. 10% on successful installation and commissioning and acceptance by the consignee.

22.3. For Imported Good: Unless otherwise specified in SCC, payments are made through an irrevocable

Letter of Credit (LC).

(a) Cases where Installation, Erection and Commissioning (if applicable) are not the responsibility of the Supplier #

100 % net FOB/FAS price is to be paid against invoice, shipping documents, inspection certificate (where

applicable), manufacturers# test certificate, etc.

(b) Cases where Installation, Erection and Commissioning are the responsibility of the Supplier # 80% - 90% net

FOB/FAS price (as specified in the SCC) will be paid against invoice, inspection certificate (where applicable),

shipping documents etc. and balance within 21 - 30 days of successful installation and commissioning at the

consignee#s premises and acceptance by the consignee.

(c) Payment of Agency Commission against FOB/FAS Contract # Entire 100% agency commission is generally

paid in Indian Rupees; after all other payments have been made to the supplier in terms of the contract.

22.4. Unless specified otherwise in the SCC, the following general conditions will apply for payment to the

supplier.

22.5. The payment shall be made in the currency / currencies authorized in the contract.

22.6. The supplier shall send its claim for payment in writing as per Section XIX # " Proforma for Bill for

Payments", when contractually due, along with relevant documents etc., duly signed with date, as specified in SCC

and in a manner as also specified therein.

22.7. While claiming payment, the supplier is also to certify in the bill that the payment being claimed is strictly

in terms of the contract and all the obligations on the part of the supplier for claiming that payment has been fulfilled

as required under the contract.

22.8. The important documents which the supplier is to furnish while claiming payment are:

a) Original Invoice

b) Packing List

c) Certificate of country of origin of the goods from seller#s Chamber of Commerce.

d) Certificate of pre-dispatchdespatch inspection by SPMCIL#s representative/ nominee

Regd. Office:-16th Floor, Jawahar Vyapar Bhawan, Janpath, New Delhi-110001
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Tender Number:6000016347

e) Manufacturer#s test certificate

f) Performance/ Warrantee Bond

g) Certificate of Insurance

h) Clean on Bill of lading/ Airway bill/ Rail receipt or any other dispatchdespatch document, issued by a

government agency (like postal department) or an agency duly authorized by the concerned ministry/ department

i) Consignee#s Certificate confirming receipt and acceptance of goods

j) Dangerous Cargo Certificate, if any, in case of Imported Goods.

k) Any other document specified.

22.9. While claiming reimbursement of duties, taxes etc. (like sales tax, excise duty, custom duty) from

SPMCIL, as and if permitted under the contract, the supplier shall also certify that, in case it gets any refund out of

such taxes and duties from the concerned authorities at a later date, it (the supplier) shall refund to SPMCIL,

SPMCIL#s share out of such refund received by the supplier. The supplier shall also refund the applicable amount to

SPMCIL immediately on receiving the same from the concerned authorities.

22.10. In case where the supplier is not in a position to submit its bill for the balance payment for want of

receipted copies of Inspection Note from the consignee and the consignee has not complained about the

non-receipt, shortage, or defects in the supplies made, balance amount will be paid by the paying authority without

consignee#s receipt certificate after three months from the date of the preceding part payment for the goods in

question, subject to the following conditions:

a) The supplier will make good any defect or deficiency that the consignee (s) may report within six months from

the date of despatch of goods.

b) Delay in supplies, if any, has been regularized.

c) The contract price where it is subject to variation has been finalized.

d) The supplier furnishes the following undertakings:

"I/ We, __________________ certify that I/ We have not received back the Inspection Note duly receipted by the

consignee or any communication from SPMCIL or the consignee about non-receipt, shortage or defects in the goods

supplied. I/ We ______ agree to make good any defect or deficiency that the consignee may report within three

months from the date of receipt of this balance payment or six months from the date of despatch whichever is later..

23. Delay in the supplier#s performance

23.1. The time for and the date specified in the contract or as extended for the delivery of the stores shall be

deemed to be the essence of the contract and the supplier shall deliver the goods and perform the services under

the contract within the time schedule specified by SPMCIL in the List of Requirements and as incorporated in the

contract.

23.2. Subject to the provision under GCC clause 28, any unexcused delay by the supplier in maintaining its

contractual obligations towards delivery of goods and performance of services shall render the supplier liable to any

or all of the following sanctions besides any administrative action:

a) imposition of liquidated damages,

b) forfeiture of its performance security and

c) termination of the contract for default.

23.3. If at any time during the currency of the contract, the supplier encounters conditions hindering timely

delivery of the goods and performance of services, the supplier shall promptly inform SPMCIL in writing about the

same and its likely duration and make a request to SPMCIL for extension of the delivery schedule accordingly. On

receiving the supplier#s communication, SPMCIL shall examine the situation as soon as possible and, at its

discretion, may agree to extend the delivery schedule, with or without liquidated damages for completion of

supplier#s contractual obligations by issuing an amendment to the contract.

23.4. When the period of delivery is extended due to unexcused delay by the supplier, the amendment letter

extending the delivery period shall, inter alia contain the following conditions:

a) SPMCIL shall recover from the supplier, under the provisions of the clause 24 of the General Conditions of

Contract, liquidated damages on the goods and services, which the Supplier has failed to deliver within the delivery

period stipulated in the contract.

b) That no increase in price on account of any ground, whatsoever, including any stipulation in the contract for

increase in price on any other ground and, also including statutory increase in or fresh imposition of customs duty,

excise duty, sales tax or on account of any other tax or duty which may be levied in respect of the goods and

services specified in the contract, which takes place after the date of delivery stipulated in the contract shall be

admissible on such of the said goods and services as are delivered and performed after the date of the delivery

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stipulated in the contract.

c) But nevertheless, SPMCIL shall be entitled to the benefit of any decrease in price on account of reduction in or

remission of customs duty, excise duty, sales tax or any other duty or tax or levy or on account of any other grounds,

which takes place after the expiry of the date of delivery stipulated in the contract.

23.5. The supplier shall not despatch the goods after expiry of the delivery period. The supplier is required to

apply to SPMCIL for extension of delivery period and obtain the same before despatch. In case the supplier

despatches the goods without obtaining an extension, it would be doing so at its own risk and no claim for payment

for such supply and / or any other expense related to such supply shall lie against SPMCIL.

24. Liquidated damages

24.1. Subject to GCC clause 28, if the supplier fails to deliver any or all of the goods or fails to perform the

services within the time frame(s) incorporated in the contract, SPMCIL shall, without prejudice to other rights and

remedies available to SPMCIL under the contract, deduct from the contract price, as liquidated damages, a sum

equivalent to the ½% percent (or any other percentage if prescribed in the SCC) of the delivered price of the delayed

goods and/ or services for each week of delay or part thereof until actual delivery or performance, subject to a

maximum deduction of the 10% (or any other percentage if prescribed in the SCC) of the delayed goods# or

services# contract price(s). During the above mentioned delayed period of supply and / or performance, the

conditions incorporated under GCC sub-clause 23.4 above shall also apply.

25. Custody and Return of SPMCIL Materials/ Equipment/ Documents loaned to Contractor

25.1. Whenever stores are required to be issued to the firm/contractor for fabrication or prototypes or

sub-assemblies are issued for guidance in fabrication, these would be issued against appropriate Bank Guarantee

as specified in SCC. In addition to the Bank Guarantee, appropriate insurance may be asked if specified in the SCC.

25.2. All drawings and samples issued to the contractor in connection with the contract must be returned by

him. Final payment will be withheld if this is not done, besides any other sanction deemed fit by SPMCIL.

26. Termination for default

26.1. SPMCIL, without prejudice to any other contractual rights and remedies available to it (SPMCIL), may, by

written notice of default sent to the supplier, terminate the contract in whole or in part, if the supplier fails to deliver

any or all of the goods or fails to perform any other contractual obligation(s) within the time period specified in the

contract, or within any extension thereof granted by SPMCIL pursuant to GCC sub-clauses 23.3 and 23.4.

26.2. In the event of SPMCIL terminates the contract in whole or in part, pursuant to GCC sub-clause 26.1

above, SPMCIL may procure goods and/ or services similar to those cancelled, with such terms and conditions and

in such manner as it deems fit at the "Risk and Cost" of the supplier and the supplier shall be liable to SPMCIL for

the extra expenditure, if any, incurred by SPMCIL for arranging such procurement.

26.3. Unless otherwise instructed by SPMCIL, the supplier shall continue to perform the contract to the extent

not terminated.

27. Termination for insolvency

27.1. If the supplier becomes bankrupt or otherwise insolvent, SPMCIL reserves the right to terminate the

contract at any time, by serving written notice to the supplier without any compensation, whatsoever, to the supplier,

subject to further condition that such termination will not prejudice or affect the rights and remedies which have

accrued and / or will accrue thereafter to SPMCIL.

28. Force Majeure

28.1. In the event of any unforeseen event directly interfering with the supply of stores arising during the

currency of the contract, such as war, hostilities, acts of the public enemy, civil commotion, sabotage, fires, floods,

explosions, epidemics, quarantine restrictions, strikes, lockouts, or acts of God, the Contractor shall, within a week

from the commencement thereof, notify the same in writing to the Purchaser with reasonable evidence thereof.

Unless otherwise directed by SPMCIL in writing, the supplier shall continue to perform its obligations under the

contract as far as reasonably practical, and shall seek all reasonable alternative means for performance not

prevented by the Force Majeure event. If the force majeure condition(s) mentioned above be in force for a period of

90 days or more at any time, either party shall have the option to terminate the contract on expiry of 90 days of

commencement of such force majeure by giving 14 days# notice to the other party in writing. In case of such

termination, no damages shall be claimed by either party against the other, save and except those which had

occurred under any other clause of this contract prior to such termination.

28.2. Notwithstanding the provisions contained in GCC clauses 23, 24 and 26, the supplier shall not be liable

for imposition of any such sanction so long the delay and/ or failure of the supplier in fulfilling its obligations under

Regd. Office:-16th Floor, Jawahar Vyapar Bhawan, Janpath, New Delhi-110001
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the contract is the result of an event of Force Majeure.

28.3. In case due to a Force Majeure event SPMCIL is unable to fulfill its contractual commitment and

responsibility, SPMCIL will notify the supplier accordingly and subsequent actions taken on similar lines described in

above sub-paragraphs.

29. Termination for convenience

29.1. SPMCIL reserves the right to terminate the contract, in whole or in part for its (SPMCIL#s) convenience,

by serving written notice on the supplier at any time during the currency of the contract. The notice shall specify that

the termination is for the convenience of SPMCIL. The notice shall also indicate inter-alia, the extent to which the

supplier#s performance under the contract is terminated, and the date with effect from which such termination will

become effective.

29.2. The goods and services which are complete and ready in terms of the contract for delivery and

performance within thirty days after the supplier#s receipt of the notice of termination shall be accepted by SPMCIL

following the contract terms, conditions and prices. For the remaining goods and services, SPMCIL may decide:

a) to get any portion of the balance completed and delivered at the contract terms, conditions and prices; and / or

b) to cancel the remaining portion of the goods and services and compensate the supplier by paying an agreed

amount for the cost incurred by the supplier towards the remaining portion of the goods and services.

30. Governing language

30.1. The contract shall be written in Hindi or English language following the provision as contained in GIT

clause 2. All correspondence and other documents pertaining to the contract, which the parties exchange, shall also

be written accordingly in that language.

31. Notices

31.1. Notice, if any, relating to the contract given by one party to the other, shall be sent in writing or by cable

or telex or facsimile and confirmed in writing. The procedure will also provide the sender of the notice, the proof of

receipt of the notice by the receiver. The addresses of the parties for exchanging such notices will be the addresses

as incorporated in the contract.

31.2. The effective date of a notice shall be either the date when delivered to the recipient or the effective date

specifically mentioned in the notice, whichever is later.

32. Code of Ethics

SPMCIL as well as Bidders, Suppliers, Contractors, and Consultants under SPMCIL contracts shall observe the

highest standard of ethics during the procurement or execution of such contracts. In pursuit of this policy, for the

purposes of this provision, the terms set forth below are defined as follows:

(a) "Corrupt practice" means the offering, giving, receiving, or soliciting, directly or indirectly, of anything of value to

influence the action of a public official in the procurement process or in contract execution;

(b) "Fraudulent practice" means a misrepresentation or omission of facts in order to influence a procurement

process or the execution of a contract;

(c) "Collusive practice" means a scheme or arrangement between two or more Bidders, with or without the

knowledge of the Purchaser, designed to establish bid prices at artificial, non competitive levels; and

(d) "Coercive practice" means harming or threatening to harm, directly or indirectly, persons or their property to

influence their participation in the procurement process or affect the execution of a contract.

(e) A particular violation of ethics may span more than one of above mentioned unethical practices.

32.1. The following policies will be adopted in order to maintain the standards of ethics during procurement:

(a) A proposal for award will be rejected if it is determined that the Bidder recommended for award has, directly or

through an agent, engaged in corrupt, fraudulent, collusive or coercive practices in competing for the Contract in

question.

(b) A contract will be cancelled if it is determined at any time that SPMCIL representatives/ officials have directly or

indirectly, engaged in corrupt, fraudulent, collusive or coercive practices during the procurement or the execution of

that contract.

(c) In case any individual staff is found responsible, suitable disciplinary proceedings should be initiated against

such staff under the applicable government conduct rules. The existing provisions under the Indian law including the

instructions of Central Vigilance Commission should be followed in this regard.

(d) Firms or individuals shall be banned/ blacklisted after following due process, including declaring them ineligible,

either indefinitely or for a stated period of time, to be awarded a SPMCIL contract, if it at any time determines that

they have, directly or through an agent, engaged in corrupt, fraudulent, collusive or coercive practices in competing

for, or in executing, a SPMCIL contract.

Regd. Office:-16th Floor, Jawahar Vyapar Bhawan, Janpath, New Delhi-110001
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Tender Number:6000016347

33. Resolution of disputes

33.1. If dispute or difference of any kind shall arise between SPMCIL and the supplier in connection with or

relating to the contract, the parties shall make every effort to resolve the same amicably by mutual consultations. If

the parties fail to resolve their dispute or difference by such mutual consultation within twenty one days of its

occurrence, then, unless otherwise provided in the SCC, either SPMCIL or the supplier may seek recourse to

settlement of disputes through arbitration as per The Arbitration and conciliation Act 1996 as per following clause.

33.2. Arbitration Clause:- If both parties fail to reach such amicable settlement, then either party (the

Purchaser or Seller) may within 21 days of such failure give a written notice to the other party requiring that all

matters in dispute or difference be arbitrated upon. Such written notice shall specify the matters which are in

difference or of difference of which such written notice has been given and no other matter shall be referred to the

arbitration in accordance with the conciliation and arbitration rules of International Chamber of Commerce

(ICC)/United National Commission on International Trade Law (UNCITRL) by three arbitrators appointed in

accordance with the procedure set out in clause below. The arbitration proceeding shall be held in New Delhi and

shall be conducted in English language. All documentation to be reviewed by the arbitrators and/ or submitted by the

parties shall be written or translated into English. Venue of arbitration shall be New Delhi. The arbitrator or

arbitrators appointed under this article shall have the power to extend time to make the award with the consent of

the parties. Pending reference to arbitration, the parties shall make all endeavours to complete the contract/work in

all respects and all disputes, if any, will finally be settled in the arbitration.

34. Applicable Law

34.1. The contract shall be interpreted in accordance with the laws of India.

34.2. Irrespective of the place of delivery, or the place of performance or the place of Payments under the

contract, the contract shall be deemed to have been made at the place from which the notification of acceptance of

the tender has been issued.

34.3. The courts of the place from where the notification of acceptance has been issued # shall alone have

jurisdiction to decide any dispute arising out or in respect of the contract.

35. Secrecy

35.1. The Contractor shall take all reasonable steps necessary to ensure that all persons employed in any

work in connection with the contract, have full knowledge of the Official Secrets Act and any regulations framed

thereunder.

35.2. Any information obtained in the course of the execution of the contract by the Contractor,; his servants or

agents or any person so employed, as to any matter whatsoever, which would or might be directly or indirectly, of

use to any enemy of India, must be treated secret and shall not at any time be communicated to any person.

35.3. Any breach of the aforesaid conditions shall entitle the Purchaser to cancel the contract and to purchase

or authorise the purchase of the stores at the risk and cost of the Contractor, In the event of such cancellation, the

stores or parts manufactured in the execution of the contract shall be taken by the Purchaser at such price as he

considers fair and reasonable and the decision of the Purchaser as to such price shall be final and binding on the

Contractor.Part II: Additional General Conditions of Contract for specific Types of Tenders in addition/ modification

to clauses mentioned above:

36. Disposal/ Sale of Scrap by Tender

36.1 During the currency of contract, no variation in price or rate shall be admissible.

36.2 Payment and Default

36.2.1 Payment may be made in the form of cash or Demand Draft /Pay order issued by any scheduled

commercial bank and drawn in favor of the Account mentioned in the NIT.

36.2.2 No interest will be paid to the purchaser for the amounts paid or deposited with the SPMCIL and

subsequently found refundable to the purchaser under any of the conditions of the contract.

36.2.3 If the purchaser fails to deposit sale value for a sold lot within the allowed period as per relevant clause

SPMCIL may forfeit the security deposit. Requests for an extension of this period, made by the purchaser may be

considered by the SPMCIL and may at its discretion, on the merits of the case, allow further time not excluding 50

days from the date of the contract. Interest shall be leviable on such amount at a rate 2% per annum higher than the

PLR of State Bank of India, from the date of expiry of the payment date to actual date of payment (actual date of

payment inclusive).

36.2.4 The lot or lots in respect of which forfeiture has been made, shall be deemed to have been abandoned

by the purchaser to all intents and purposes and may be re-sold or otherwise disposed of at the discretion of the

SPMCIL without reference to the purchaser concerned and without incurring any liability on part of SPMCIL

Regd. Office:-16th Floor, Jawahar Vyapar Bhawan, Janpath, New Delhi-110001
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Tender Number:6000016347

whatsoever in respect there under.
36.2.5 In case extension is granted by SPMCIL and due to late payment of sale amount the delivery cannot be
completed by the purchaser, in accordance with the relevant clause of Special Conditions of Tender sale, then
ground rent shall also be leviable as per relevant clause of Special Conditions of Tender sale.
36.2.6 On production of proof of having made payment, nominated authority shall issue a delivery order
authorizing the purchaser to take delivery of the Scrap Materials.
36.3 Deliveries, Delays and Breach of Contact
36.3.1 The Title of goods or material sold shall not be deemed to have been passed to the Purchaser/ Bidder
until and unless the full and final payment has been made by the purchaser, in accordance with the contract to the
SPMCIL and the authorized Officer has issued the Delivery Order in favor of the purchaser. The materials sold may
be removed from the premises only on production of the cash receipt for the payment and a delivery order from the
Officer authorized by the SPMCIL.
36.3.2 Unless specified otherwise in SIT, delivery period for lifting of material shall be within 60 days from the
date of finalization of contract agreement.
36.3.3 The work of delivery will be supervised by Stock Holder or his authorized representative, representative
of accounts Department and Security Staff duly authorized by SPMCIL for the propose of delivery. Delivery will be
allowed during working hours.
36.3.4 No delivery of or materials sold shall be given on Sundays, Gazetted holidays and other shall holidays
observed by SPMCIL. The delivery of the goods or material shall be effected from the premises concerned only
during its normal working hours. In order to complete the delivery within the working hours all loading must cease
half an hour before the normal closing time of the concerned premises. The decision of the SPMCIL with regard to
the working hour shall be final and binding on the purchaser. Purchaser will not be allowed to lift the Scrap Material
from more than one location at a time.
36.3.5 The purchased stores will be carried away by the purchaser at his risk and no claims against the SPMCIL
will be entertained for shortage in weight which may be discovered after the materials have left the premises
wherefrom delivery is taken. If required the purchaser shall provide his own bags, cases or other receptacles for the
removal of the scrap.
36.3.6 The SPMCIL shall not be responsible for any accident that may occur to purchaser#s labors/servants for
any reasons whatsoever. The purchaser will himself have to ensure the safety of his workers and shall be liable to
pay claims, whatsoever if any. SPMCIL will not carry any responsibility of such payments. The purchaser will be
responsible to supply personal protection equipments to his labour/servant and staff and no additional charges are
admissible for the same.
36.3.7 The materials sold, shall be removed by the purchaser within the period specified in relevant clause of
Special Condition of Sale.
36.3.8 If due to any default on the part of the SPMCIL, the purchaser is unable to remove the materials sold
within the specified period, the SPMCIL may extend the period therefore and in such an event purchaser will be
entitled to take delivery of the goods or the materials sold within such extended Delivery period.
36.3.9 If contractor fails to lift sold scrap within the specified period, penalty shall be levied at the rate of 0.5%
per day of the value of un-removed Scrap. Moreover the material shall remain at the purchaser#s risk until removal
thereof. Further SPMCIL will be entitled to charge the ground rent as stated in relevant Para of SCC, for the area in
which the materials sold are kept or stored # which would be recovered by the SPMCIL from the Purchaser before
removal of the material and in the event of default in payment thereof, the SPMCIL at may its discretion shall be
entitled to order the re-sale of such materials and forfeit the Security deposit or sale amount or both, paid by the
purchaser.
36.3.10 If the purchaser makes slow progress with his contract and the SPMCIL is of opinion that he may fail to
fulfill the contract within the time specified in the conditions of sale, it will be lawful for the SPMCIL to cancel the
whole contract or such portion thereof as may not have been completed and the SPMCIL shall be at liberty to
dispose off the goods in any manner at the risk and expense of the purchaser.
36.3.11 The purchaser will have to comply with the provisions of the Contract Labour (Regulations and Abolition
Act 1970 and Central Rules 1971 and obtain license from the Assistant Labour Commissioner or the competent
authorities empowered to issue such license. Any failure on the part of the purchaser in this regard will be at his risk
and consequences. He shall comply with Workman#s Compensation Act 1923, Payment of Wages Act 1936, and
Minimum Wages Act 1948 and all the other related statutory and legal provisions and obligations. The purchaser
shall also indemnity the SPMCIL against any claim / liabilities that may occur to the contractor#s labors and servants

Regd. Office:-16th Floor, Jawahar Vyapar Bhawan, Janpath, New Delhi-110001
Sec04.13
Tender Number:6000016347
due to any reasons whatsoever.
If the purchaser makes default in complying with any of the condition of the contract, the sale of lot or lots in respect
of which such default is made may be cancelled and such lot or lots may be put up again for sale and in such an
event if a lower price is offered and accepted for such lot or lots then the purchaser shall be liable to pay the
difference in price thereof together with all expenses occasioned by such resale in default to the SPMCIL provided
further that the purchaser in default shall not be entitled to claim any profit which may arise from such resale.

Regd. Office:-16th Floor, Jawahar Vyapar Bhawan, Janpath, New Delhi-110001
Sec04.14
Tender Number:6000016347

Section V: Special Conditions of Contract (SCC)

The following Special Conditions of Contract (SCC) will apply for this purchase. The corresponding clauses of
General Conditions of Contract (GCC) relating to the SCC stipulations have also been incorporated below. These
Special Conditions will modify/ substitute/ supplement the corresponding (GCC) clauses.
Whenever there is any conflict between the provision in the GCC and that in the SCC, the provision contained in the
SCC shall prevail.
(Clauses of GCC listed below include a possibility for variation in their provisions through SCC. There could be other
clauses in SCC as deemed fit)

Sl.No GCC Clause Topic SCC Provision

. No. Applicable

06 16.2, 16.4 Warrantee Clause Applicable

07 19.3 Option Clause No Price Adjustment Allowed.

08 20.1 Price Adjustment Clause 08 Digit HSN code for material and 06 digit SAC
code for service should be provided. GST%
09 21.2 Taxes and Duties should also be mentioned for the item. GST
registration number of the firm should also be
10 22, 22.1, 22.2, Terms and Mode of payments mentioned.
22.4, 22.3, As mentioned in Section-VI
22.6
Applicable
11 24.1 Quantum of LD
GCC clause 33.2, venue of all arbitration will be
13 33.1 Resolution of Disputes Hyderabad

Regd. Office:-16th Floor, Jawahar Vyapar Bhawan, Janpath, New Delhi-110001
Sec05.1
Tender Number:6000016347

Section VI: List of Requirements

Schedule Breif Description of goods Accounting Unit Quantity Amount of Remarks

No. and services (Related Earnest

Specifications etc.are in Money

Section-VII)

1 Hiring of CA firm for AU 1.000 0.00INR LATE
QUOTATIONS
accounting service WILL NOT BE
ACCEPTED

1. Description of the service: Hiring of CA firm for accounting service with 1 Chartered Accountant and 2 Assistants
for a period of one year from the date of placement of Purchase Order as per scope of work mentioned in Section
VII "Technical Specifications" and as per skills and qualification mentioned therein.

2. Delivery Period: Work Schedule at Security Printing Press, Hyderabad as per Admin & Factory requirement of
SPPH and as per the scope of work in Annexure-A for a period of one year from the date of placement of Purchase
Order.

Required Delivery Destination : Security Printing Press, Mint Compound, Saifabad, Hyderabad - 500063
(Telangana) INDIA.

3. Only the firms agreeing to the above mentioned delivery schedule, will be considered for this tender.

4. The qualified CA capable of handling accounts in SAP. Two assistants should be a CA inter/ICWAI inter/ICSI
inter/MBA/B.Com

5. The bidder will also have to produce the following documents:-

a) Documents relating to registration with GST authorities, if applicable.

b) Copy of PAN.

c) Documents relating to providing CA/Accounting services in at least two reputed industrial setups or State/ Central
Govt./PSUs.

d) Copy of partnership deed/ Certificate of Incorporation and Memorandum and article of Association.

e)The firm should enclose the registration certificate (or) certificate of practice (COP) in case of proprietary concern.

f) The authorised signatory of the tenderer must sign the tender at appropriate places and initial the remaining pages
of the tender with firms stamp.

g) The tenderer is to provide the required details, information, confirmations, etc. accordingly, failing which it's tender
is liable to be ignored.

6. OTHER REQUIREMENTS:

a) All the copies of tenders shall be complete in all respects with all their attachment/ enclosures duly numbered and
signed on each and every page.

b) The total cost inclusive of all elements as cited above on F.O.R. SECURITY PRINTING PRESS, HYDERABAD,
India, basis and should be indicated clearly both in words and figures in price bid.

Regd. Office:-16th Floor, Jawahar Vyapar Bhawan, Janpath, New Delhi-110001
Sec06.1
Tender Number:6000016347

c) Price bid should be submitted as per format in Section XI. Rate quoted should be on firm price basis. Vague
offers like "taxes as applicable" shall not be considered.

d) The Service charges claimed by the bidder should not be less than the TDS amount. At present the TDS rate is
2% which is to be deducted from monthly bill.

e) All obligatory liabilities shall be fulfilled by the successful firm.

7. The firm should not have been blacklisted /debarred for dealing by Government of India/State Government / PSU
/ SPMCIL / RBI / BRBNMPL / BNPMIPL in any manner and an undertaking should be submitted along with the Bid
to this effect.

8. PAYMENT TERMS: Payment will be made to the firm on Monthly basis against submission of the bill and after
verification of compliance with statutory norms and after certification of bill by the authorized representative of the
Chief General Manager, Security Printing Press, Hyderabad.

9. The Public Procurement Policy for MSEs order 2012 and Amendment Order 2016 and 2018 is applicable.

10. The tender fee amount is exempted for MSEs in compliance with Public Procurement Policy for MSEs order,
2012, provided that the tendered item is listed in registration certificate. Also the firm needs to provide a proof
regarding current registration which should be valid on the date of Tender opening.

11. The successful bidder will be required to pay 3% of the value of the contract to Security Printing Press,
Hyderabad, India as a Performance Security. Performance Bond/Security Deposit shall be valid up to 14 months
from the date of issue including the warranty period in the form of Demand Draft or Bank Guarantee from a
Scheduled Commercial Bank in India.

12. The successful bidder will be issued the Notification of Award of Contract.

13. After issue of Notification of Award of Contract the firm has to submit the Performance Security within 21 days
from issue of Notification of Award of Contract. Upon submission of the Performance security the Purchase Order
shall be issued to the firm within 7 days.

14. LICENSES AND PERMITS : Wherever applicable, the successful bidder shall ensure himself and also satisfy
the Chief General Manager, Security Printing Press, Hyderabad, a Unit of Security Printing And Minting Corporation
of India Limited, that the successful bidder possesses the legal license / permit to use a particular product / process
/design / patent. The successful bidder shall be held responsible for all the civil/criminal and tortuous consequences
arising from any claim from any third party in this regard.

15. RISK PURCHASE: (a) If the supplier after submission of tender and due acceptance of the same i.e. after issue
of Notification of Award of Contract fails to abide by the terms and conditions of these tender documents, or fails to
supply the deliverables as per delivery schedule given or at any time repudiates the contract, the purchaser shall
have the right to:

i: Invoke the Security-cum-Performance Guarantee if deposited by the supplier and procure stores from other
agencies at the risk and consequence of the supplier. The cost difference between the alternative arrangement and
supplier tendered value will be recovered from the supplier along with other incidental charges, including taxes,
insurance etc.

(b) For all the purpose the Notification of Award of contract will be considered acceptance of tender and formal
contract pending signing of agreement. Supplier has to abide by all the terms and conditions of tender.

c) In case of procurement through alternative sources and if procurement price is lower, no benefit on this account

Regd. Office:-16th Floor, Jawahar Vyapar Bhawan, Janpath, New Delhi-110001
Sec06.2
Tender Number:6000016347

will be passed onto the supplier.

16. LIQUIDATED DAMAGES: Subject to GCC clause 28, if the supplier fails to deliver any or all of the goods or
fails to perform the services within the time frame(s) incorporated in the contract, SPMCIL shall, without prejudice to
other rights and remedies available to SPMCIL under the contract, deduct from the contract price, as liquidated
damages, a sum equivalent to the 0.5% percent (or any other percentage if prescribed in the SCC) of the delivered
price of the delayed goods and/or services for each week of delay or part thereof until actual delivery or
performance, subject to a maximum deduction of the 10% (or any other percentage if prescribed in the SCC) of the
delayed goods' or services' contract price(s). During the above mentioned delayed period of supply and/or
performance, the conditions incorporated under GCC sub-clause 23.4 above shall also apply.

17. SUBMISSION OF TENDER: One Set of Techno-commercial bid and price bid are to be submitted in two
separate double sealed envelopes on or before the due date of submission of tenders. It may be noted that the
price is not to be quoted in the techno-commercial bid and shall only be quoted in price bid. Non-adherence to this
shall make tender liable for rejection. The envelopes containing bids shall be superscribed as "Techno-commercial
bid" and "Price bid", as the case may be, for - Hiring of CA firm for Accounting service with 1 Chartered Accountant
and 2 Assistants for a period of one year. The sealed envelopes shall again be put in another sealed cover and
should be superscribed as - Hiring of CA firm for Accounting service with 1 Chartered Accountant and 2 Assistants
for a period of one year of due date as per Section 1 (NIT) along with the tender number. Late tenders shall not be
accepted. Tenderers shall submit their offers only on prescribed forms. Tender by telegram/fax/e-mail shall not be
accepted. Tender by post/ hand/courier received on or before the due date and time shall be accepted. Postal
delay/delay by courier service etc. shall not be condoned after the due date and time. Tenders shall be submitted in
parts as below:

PART - I: TECHNO-COMMERCIAL BID:
a) Earnest Money Deposit: The bidder should submit undertaking along with offer stating that "The bidder shall
abide by terms and conditions of the tender and will not withdraw / amend his offer/bid during the validity of the
tender".
b) Non-Blacklist Declaration - The firm should not have been blacklisted /debarred for dealing by Government of
India/State Government / PSU / SPMCIL / RBI / BRBNMPL / BNPMIPL in any manner and an undertaking should be
submitted along with the Bid to this effect.
c) The bidder should furnish the firm's name, full postal address (Works and office), Phone Number and Fax
Number; Name of the authorized contact person and e-mail address for manufacturer, agent (if applicable).
d) The bidder shall submit detailed technical offer as per technical specifications given in Section VII and list of
requirement given in Section VI of this tender document.
e) The bidder has to submit acceptance of all section of this tender document (GIT, SIT, SCC, GCC, Quality control
requirements, Tender form, Questionnaire, etc.) and affix office stamp of their company and put signature on each
page of tender document.
f) The bidder firm shall submit the Price Bid mentioning HSN/SAC code and GST percentage as applicable, but
EXCLUDING THE ACTUAL PRICE. Mentioning the Price anywhere in the Techno-commercial Bid will lead to
disqualification of the firm from the tender evaluation process.
g) The bidder firm shall submit GST certificate, Bank Account Details and Cancelled Bank Cheque (Photo Copy).
h) The firm should submit the following undertaking "we agree to withdraw all the deviations, if any, unconditionally
and accept the terms and conditions of the tender document including the technical specifications."
i) The firm should submit the following undertaking that "the information given in the documents are correct and the
bidder is aware that in case any information provided is found to be false at a later stage, SPP reserves the right to
reject/disqualify the bidder at any stage of the tendering process without assigning any reason".

PART - II - PRICE BID:
a) The bidder shall quote the prices strictly as per the proforma given in Section-XI of the tender document.

18. OPENING OF TENDERS AND EVALUATION: In the First stage, the Techno-Commercial bids will be opened at
the prescribed time and date. These bids shall be scrutinized and evaluated by the competent committee/ authority
with reference to the parameters prescribed in the tender document. Subsequently, in the Second stage the

Regd. Office:-16th Floor, Jawahar Vyapar Bhawan, Janpath, New Delhi-110001
Sec06.3
Tender Number:6000016347

Financial/ Price bids of only the technically acceptable offers (as decided in the first stage) shall be opened for
further scrutiny and evaluation. Intimation regarding opening of Financial/ Price bids shall be given to technically
acceptable tenderers to enable them to attend the financial bid opening, if they so desire. The person who wish to
attend the bid opening process may be present along with the Letter of Authority as per Section XVII of SBD in
person failing which the person shall not be allowed to attend the same. Finally the bidder whose quotation as in the
Price Bid for the supply of the tendered quantity is lowest i.e., total of all line items after considering all the
applicable taxes and duties on F.O.R. Security Printing Press, Hyderabad basis shall be issued the Notification of
Award of Contract.

19. Tender cancellation : The Chief General Manager, Security Printing Press, Hyderabad, India reserves the right
to accept in part or in full any tender or reject any tender without assigning any reason or to cancel the tendering
process and reject all tenders at any time prior to award of contract, without incurring any liability, whatsoever to the
affected tenderer or tenderers.

20. Any dispute in the matter will be under Hyderabad (Telangana) Jurisdiction only.

21. No revised quotation will be permitted during the validity of the tender.

22. No conditional tender shall be accepted.

23. Fall Clause: If the supplier reduces its price or sells or even offers to sell the contracted goods, following
conditions of sale similar to those of the contract, at a price lower than the contract price, to any person or
organisation during the currency of the contract, the contract price will be automatically reduced with effect from that
date for all the subsequent supplies under the contract and the contract amended accordingly. Any violation of the
fall clause would be considered a serious misdemeanor under clause of the GIT and action, as appropriate, would
be taken as per provision of that clause.

24. Termination of Contract: Security Printing Press, Hyderabad may at any time terminate the contract by giving two
months prior notice in writing to that effect and shall have the liberty to appoint any other agency to carry out your
obligation under this contract.

25. Cancellation of Contract for Default:
Without prejudice to any other remedy for breach of contract, like removal from the list of registered supplier, by
written notice of default sent to the supplier, the contract may be terminated in whole or in part:
(i) If the supplier fails to deliver any or all of the stores within the time period(s) specified in the contract, or any
extension thereof granted.
(ii) If the supplier fails to perform any other obligation under the contract within the period specified in the contract or
any extension thereof granted.

26. Termination of Contract for Convenience: After placement of contract, there may be some unforeseen situation
compelling SPMCIL to cancel the contract. In such a case, a suitable notice is to be sent to the supplier for
cancellation of the contract, in whole or in part, for its (SPMCIL#s) convenience, inter alia, indicating the date with
effect from which the termination is to become effective. Depending on the merits of the case, the supplier may have
to be suitably compensated on mutually agreed terms for terminating the contract. Suitable provisions to this effect
are to be incorporated in the tender document as well as in the resultant contract.

27. Make in India order 2017 and its amendment dated 04th June 2020 is applicable.

Important instructions for "Local Supplier":

i) Minimum Local Content: The local content requirement to categorize a supplier as 'Class-I Local Supplier'/
'Class-II Local Supplier'/ 'Non-Local Supplier' shall be as defined in the Para"2" of the Order No.
P-45021/2/2017-PP(BE-II) dated 04th June,2020 issued by Department for Promotion of Industry and Internal
Trade, Ministry of Commerce and Industry, Government of India.

Regd. Office:-16th Floor, Jawahar Vyapar Bhawan, Janpath, New Delhi-110001
Sec06.4
Tender Number:6000016347

ii) Verification of Local Content:
a. The 'Class-I local supplier'/ 'Class-II local supplier' at the time of tender, bidding or solicitation shall be required
to indicate percentage of local content and provide self-certification that the item offered meets the local content
requirement for 'Class-I local supplier'/'Class-II local supplier', as the case may be. They shall also give details of the
location(s) at which the local value addition is made.
In cases of Procurement for a value in excess of Rs.10 Crores, the 'Class-I local supplier/'Class-II local supplier'
shall be required to provide a certificate from the statutory auditor or cost auditor of the company (in the case of
companies) or from a practicing cost accountant or practicing chartered accountant (in respect of suppliers other
than companies) giving the percentage (%) of local content.

28. The wages will be paid as per actual no. of days worked by the firm's employee in a particular month excluding
Sundays and holidays.

29. In case any employee(s) goes on leave for more than the permissible period, the remuneration will be paid to the
firm on the basis of actual number of working days such employee (s) worked in SPP in the respective month. Leave
of one day for every 20 days of work performed is permissible as per Factory Act provision.

30. In case any employee of the firm leaves the job for any reasons, the firm should provide substitute manpower
immediately without any break/ delay failing which a penality of Rs. 100 per day per employee will be deducted from
the payment of the firm.

31. All the persons who are going to be sponsored by the firm on out-sourcing basis may be required to attend for
interview at SPP, Hyderabad to assess their capability/suitability.

32. The firm is required to specify the details of P.F. contribution, service tax, income tax, etc. in their offer.

33. In compliance of public procurement policy for MSEs order 2012, in tender participating MSEs quoting price
within price band of L1+15% will be allowed to supply a portion upto 25% of the requirement by bringing down their
price to L1 where L1 is non-MSE firm. Further out of this requirement of 25% procurement from MSEs, 4% is
earmarked for units owned by Schedule Caste/Schedule Tribes and 3% reservation for women. In case, no SC/ST
and no women owned MSE is a responsive tenderer then whole 25% procurement shall be made from responsive
MSE fulfilling the above mentioned conditions.

34. MSE firms owned by Schedule Caste/Schedule Tribes entrepreneurs should produce documentary evidence of
the same at the time of submitting offer. No claim will be admitted after opening of tender.

35. Under no circumstances, the successful tenderer should withdraw his offer during the tenure of the contract. The
successful tenderer should not ask for cancellation of the order/contract under any reasons/pretext such as that they
have not permitted to supply the required manpower {i.e., for which the order is placed by the SPP, Hyderabad} by
any Institution/ Govt. Agencies.

36. The tenderers responding to this tender enquiry should take necessary precautions such as whether it is viable
for them to supply the required manpower {i.e., for which the tender is floated} without any hindrance and they must
take necessary action to obtain all legal permissions from the authorities concerned in case it is necessary, at their
risk and cost, before they respond to this tender enquiry.

37. Capacity assessment/ verification of firms may be undertaken by team of SPP Officers.

38. The Chief General Manager, Security Printing Press, Hyderabad reserves the right to call for any additional
information from the tenderers apart from the details asked for in this tender, in the interests of the organisation and
for finalisation of the tender. This condition is binding on all the tenderers without any dispute.

39. The firm should also provide the Police Verification certificate not more than 3 months old for the people

Regd. Office:-16th Floor, Jawahar Vyapar Bhawan, Janpath, New Delhi-110001
Sec06.5
Tender Number:6000016347
selected to work in SPP or any replacement. This cost will be borne by the bidding firm.
40. Conditional tenders will not be accepted.
41. Option Clause: The tenure of 1 CA with 2 Assistants may be extended by 03 months as per requirement under
the same terms & conditions as per the original Purchase Order & this is binding on the successful bidder.

Regd. Office:-16th Floor, Jawahar Vyapar Bhawan, Janpath, New Delhi-110001
Sec06.6
Tender Number:6000016347

Section VII: Technical Specifications

Hiring of CA firm for accounting service with 1 CA and 2 Assistants
1. The Firm should enclose the registration certificate or Certificate of Practice (COP) in case of proprietary concern.
2. The firm should have supplied atleast 2 persons (out of two ,one person should be CA qualified and other should
be CA assistant) must have delivered accounting services to any government establishment,PSU,etc. in any one
year during the last five years.
3. The Qualified Chartered Accountant capable of handling A/c#s in SAP. Two Assistants should be a CA Inter or
ICWAI Inter or ICSI Inter or MBA or B.com .
4. CA and Assistants should have hands on experience on SAP-cum-inventory software and MS-office (Word,
Excel, and etc).
Scope of work: Annexure-A

Regd. Office:-16th Floor, Jawahar Vyapar Bhawan, Janpath, New Delhi-110001
Sec07.1
Tender Number:6000016347

Section VIII: Quality Control Requirements

1. The CA and assistants supplied should match with the age, skills, experience and educational qualifications for
the respective positions as mentioned in the Section VI.
2. The firm should execute the work mentioned in Sec-VII, Annexure A.
3. Upon satisfactory performance by the successful firm as per the scope of work, the firm will be issued FAC.

Regd. Office:-16th Floor, Jawahar Vyapar Bhawan, Janpath, New Delhi-110001
Sec08.1
Tender Number:6000016347

Section IX: Qualification/Eligibility Criteria

Not applicable.

Regd. Office:-16th Floor, Jawahar Vyapar Bhawan, Janpath, New Delhi-110001
Sec09.1
Tender Number:6000016347

Section X: Tender Form

Date:
To,
Security Printing Press, Hyderabad
A Unit of Security Printing & Minting
Corporation of India Limited
(Wholly Owned by Govt. of India)
Hyderabad

Ref: Your Tender document No.6000016347 /SPPH/A-II/E-18/2021 dated 14.06.2021

We, the undersigned have examined the above mentioned tender enquiry document, including amendment
No............., dated.......... (if any), the receipt of which is hereby confirmed. We now offer to supply and deliver
........................................ (Description of goods and services) in conformity with your above referred document for

the sum of __x_x_x_x__x_x_x_x_x__ (total tender amount in figures and words), as shown in the price schedule(s), attached

herewith and made part of this tender.
If our tender is accepted, we undertake to supply the goods and perform the services as mentioned above, in
accordance with the delivery schedule specified in the List of Requirements.
We further confirm that, if our tender is accepted, we shall provide you with a performance security of required
amount in an acceptable form in terms of GCC clause 6, read with modification, if any, in Section V - 'Special
Conditions of Contract', for due performance of the contract.
We agree to keep our tender valid for acceptance for a period up to ................, as required in the GIT clause 19,
read with modification, if any in Section-III - 'Special Instructions to Tenderers' or for subsequently extended period,
if any, agreed to by us. We also accordingly confirm to abide by this tender up to the aforesaid period and this
tender may be accepted any time before the expiry of the aforesaid period. We further confirm that, until a formal
contract is executed, this tender read with your written acceptance thereof within the aforesaid period shall constitute
a binding contract between us.
We further understand that you are not bound to accept the lowest or any tender you may receive against your
above-referred tender enquiry.

...................................
(Signature with date)

......................................
(Name and designation)
Duly authorized to sign tender for and on behalf of

...................................................

...................................................

Regd. Office:-16th Floor, Jawahar Vyapar Bhawan, Janpath, New Delhi-110001
Sec10.1
Tender Number:6000016347

Section XI: Price Schedule

As per Annexure - B.

Regd. Office:-16th Floor, Jawahar Vyapar Bhawan, Janpath, New Delhi-110001
Sec11.1
SECTION XI : PRICE SCHEDULE ANNEXURE - B

TENDER NO. 6000016347/SPPH/AII/E-18/2021/888, dated: 14-06-2021

SUMMARY OF PRICE SCHEDULE : PRICE SHOULD BE QUOTED FOR SPP, HYDERABAD.

Item description No. of Persons Wages of the Employee Total rate for 12 months 8 digit HSN/6 digit Applicable GST Total Price for required

Sl. Per person per month SAC code for the @__% (Rs.) quantity (Rs) (For SPP,
No.
services (to be Hyderabad) inclusive of

provided by the all.

Bidder)

1 2 3 4 5 6 7 8

1 Hiring of Chartered 01

Accountant

2 Hiring of Assistants 02

TOTAL 03

1. FOR SPP, Hyderabad price of 01 CA person per month in words ………………………………………………………………………………………………………………………………………………..
2. Total FOR SPP, Hyderabad price of 01 CA person for 12 months in words ………………………………………………………………………………………..
3. FOR SPP, Hyderabad price of 02 Assistants per month in words ………………………………………………………………………………………………………………………………………………..
4. Total FOR SPP, Hyderabad price of 02 Assistants for 12 months in words ………………………………………………………………………………………..

1. We confirm that there would not be any price escalation during the supply period.
2. We confirm that we will abide by all the tender terms and conditions and we do not have any counter conditions.

Note : 1. Price bids with conditions/counter conditions are liable to be rejected.
2. All prices should be upto two decimal only. Quotation with price quote beyond 2 decimal place shall be ignored.
3. Applicable Tax Deducted at Source (TDS) will be deducted from the firm's bills.
4. Finally the bidder whose quotation as in the Price Bid for the supply of the tendered quantity is lowest i.e. total of all line items after considering all the applicable
taxes and duties on F.O.R. Security Printing Press, Hyderabad basis shall be issued the Notification of Award of Contract.

Office Seal/Stamp
(Name and Signature with date)
Tender Number:6000016347

Section XII: Questionnaire

The tenderer should furnish specific answers to all the questions / issues mentioned below. In case a question /
issue does not apply to a tenderer, the same should be answered with the remark "not applicable".
Wherever necessary and applicable, the tenderer shall enclose certified copy as documentary proof / evidence to
substantiate the corresponding statement.
In case a tenderer furnishes a wrong or evasive answer against any of the under mentioned question/ issues, its
tender will be liable to be ignored.
1. Brief description and of goods and services offered:
2. Offer is valid for acceptance up to .....................................................
3. Your permanent Income Tax A/ C No. as allotted by the Income Tax Authority of Government of India:
Please attach certified copy of your latest/ current Income Tax clearance certificate issued by the above authority.
4. Status :
a) Are you currently registered with the Directorate General of Supplies & Disposals (DGS&D), New Delhi, and / or
the National Small Industries Corporation (NSIC), New Delhi, and / or the present SPMCIL and / or the Directorate of
Industries of the concerned State Government for the goods quoted ? If so, indicate the date up to which you are
registered and whether there is any monetary limit imposed on your registration.
b) Are you currently registered under the Indian Companies Act, 1956 or any other similar Act?
Please attach certified copy(s) of your registration status etc. in case your answer(s) to above queries is in
affirmative.
5. Please indicate name & full address of your Banker(s) :
6. Please state whether business dealings with you currently stand suspended/ banned by any Ministry/ Deptt. of
Government of India or by any State Govt.
................................
(Signature with date)
..............................
..............................
(Full name, designation & address of the
Person duly authorized sign on behalf of the tenderer)
For and on behalf of
...............................
................................
(Name, address and stamp of the tendering firm)

Regd. Office:-16th Floor, Jawahar Vyapar Bhawan, Janpath, New Delhi-110001
Sec12.1
Tender Number:6000016347

Section XIV: Manufacturer's Authorization FORM

To,
Security Printing Press, Hyderabad
A Unit of Security Printing & Minting
Corporation of India Limited
(Wholly Owned by Govt. of India)
Hyderabad
Dear Sirs,
Ref.: Your Tender document No..................................................... dated..............
We..................................................................... who are proven and reputable manufacturers of
................................... (name and description of the goods offered in the tender) having factories at
......................................... here by authorize Messrs........................................... (name and address of the agent) to
submit a
tender, process the same further and enter into a contract with you against your requirement as contained in the
above referred tender enquiry documents for the above goods manufactured by us.
We further confirm that no supplier or firm or individual other than Messrs................................. (name and address
of the above agent) is authorized to submit a tender, process the same further and enter into a contract with you
against your requirement as contained in the above referred tender enquiry documents for the above goods
manufactured by us.
We also hereby extend our full warranty, as applicable as per clause 16 of the General Conditions of Contract read
with modification, if any, in the Special Conditions of Contract for the goods and services offered for supply by the
above firm against this tender document.
Yours faithfully,
.............................................
..............................................
[Signature with date, name and designation]

Note: This letter of authorization should be on the letter head of the manufacturing firm and should be signed by a
person competent and having the power of attorney to legally bind the manufacturer.

Regd. Office:-16th Floor, Jawahar Vyapar Bhawan, Janpath, New Delhi-110001
Sec14.1
Tender Number:6000016347

Section XV: Bank Guarantee Form for Performance Security

....................................................[insert: Bank's Name, and Address of issuing Branch or Office]
Beneficiary: .............................. [insert: Name and Address of SPMCIL]
Date:.........................
PERFORMANCE GUARANTEE No.: ..................................

WHEREAS................................................................................... (name and address of the supplier) (hereinafter
called "the supplier") has undertaken, in pursuance of contract no..................................... dated ..............to supply
(description of goods and services) (herein after called "the contract").

AND WHEREAS it has been stipulated by you in the said contract that the supplier shall furnish you with a bank
guarantee by a scheduled commercial bank recognized by you for the sum specified therein as security for
compliance with its obligations in accordance with the contract;

AND WHEREAS we have agreed to give the supplier such a bank guarantee;

NOW THEREFORE we hereby affirm that we are guarantors and responsible to you, on behalf of the supplier, up to
a total of .............................................................................. (amount of the guarantee in words and figures), and we
undertake to pay you, upon your first written demand declaring the supplier to be in default under the contract and
without cavil or argument, any sum or sums within the limits of (amount of guarantee) as aforesaid, without your
needing to prove or to show grounds or reasons for your demand or the sum specified therein.

We hereby waive the necessity of your demanding the said debt from the supplier before presenting us with the
demand. We further agree that no change or addition to or other modification of the terms of the contract to be
performed thereunder or of any of the contract documents which may be made between you and the supplier shall
in any way release us from any liability under this guarantee and we hereby waive notice of any such change,
addition or modification.

We undertake to pay SPCMIL up to the above amount upon receipt of its first written demand, without SPMCIL
having to substantiate its demand.
This guarantee will remain in force for a period of 60 days after the currency of this contract and any demand
inrespect thereof should reach the bank note later than the above date.

.........................................................................
(Signature with date of the authorized officer of the Bank)

..........................................................

..........................................................
Name and designation of the officer

..........................................................
Seal, name & address of the Bank and address of the Branch

............................................................
Name and designation of the officer

............................................................

............................................................
Seal name& address of the Bank and address of the Branch

Regd. Office:-16th Floor, Jawahar Vyapar Bhawan, Janpath, New Delhi-110001
Sec15.1
Tender Number:6000016347

Section XVI: Contract Form

Contract No..............dated.............
This is in continuation to this office' Notification of Award No................... dated ....................
1. Name & address of the Supplier: ..........................................
2. SPMCIL's Tender document No........... dated...........and subsequent Amendment No............ dated........... (If any),
issued by SPMCIL
3. Supplier's Tender No............. dated...........and subsequent communication(s) No.............. dated......... (If any),
exchanged between the supplier and SPMCIL in connection with this tender.
4. In addition to this Contract Form, the following documents etc, which are included in the documents mentioned
under paragraphs 2 and 3 above, shall also be deemed to form and be read and construed as part of this contract:
(i) General Conditions of Contract;
(ii) Special Conditions of Contract;
(iii) List of Requirements;
(iv) Technical Specifications;
(v) Quality Control Requirements;
(vi) Tender Form furnished by the supplier;
(vii) Price Schedule(s) furnished by the supplier in its tender;
(viii) Manufacturers' Authorization Form (if applicable for this tender);
(ix) SPMCIL's Notification of Award
Note: The words and expressions used in this contract shall have the same meanings as are respectively assigned
to them in the conditions of contract referred to above. Further, the definitions and abbreviations incorporated under
clause 0 of Section - V - 'General Conditions of Contract' of SPMCIL's Tender document shall also apply to this
contract.
5. Some terms, conditions, stipulations etc. out of the above-referred documents are reproduced below for ready
reference:
(i) Brief particulars of the goods and services which shall be supplied/provided by the supplier are as under:
(ii) Delivery schedule
(iii) Details of Performance Security
(iv) Quality Control
(a) Mode(s), stage(s) and place(s) of conducting inspections and tests.
(b) Designation and address of SPMCIL's inspecting officer
(v) Destination and dispatch instructions
(vi) Consignee, including port consignee, if any
(vii) Warranty clause
(viii) Payment terms
(ix) Paying authority
......................................
(Signature, name and address of SPMCIL's authorized official)
For and on behalf of..............
Received and accepted this contract..................................................
(Signature, name and address of the supplier's executive duly authorized to sign on behalf of the supplier)
For and on behalf of
...........................................
(Name and address of the supplier)
..................................
(Seal of the supplier)
Date:
Place:

Regd. Office:-16th Floor, Jawahar Vyapar Bhawan, Janpath, New Delhi-110001
Sec16.1
Tender Number:6000016347

Section XVII: Letter of authority for attending a Bid opening

The Chief General Manager,

Security Printing Press, Hyderabad.

Subject: Authorization for attending bid opening on 20.07.2021 in the Tender of CA FIRM FOR ACCOUNTING
SERVICE.

Following persons are hereby authorized to attend the bid opening for the tender mentioned above on behalf of
___________________ __________(Bidder) in order of preference given below.

Order of Preference Name Specimen Signatures
1.
1.
Alternate representative
Signatures of bidder or

Officer authorized to sign the bid

Documents on behalf of the bidder.

Note:

1. Maximum of two representatives will be permitted to attend bid opening. In cases where it is restricted to one,
first preference will be allowed. Alternate representative will be permitted when regular representatives are not able
to attend.
2. Permission for entry to the hall where bids are opened may be refused in case authorization as prescribed
above is not recovered.

Regd. Office:-16th Floor, Jawahar Vyapar Bhawan, Janpath, New Delhi-110001
Sec17.1
Tender Number:6000016347

Section XIX: Proforma of Bills for Payments

(Refer to Clause 22.6 of GCC)
Name and Address of the Firm.................................................................................................
Bill No....................................................................Dated.......................................................
Purchase order..................................................No...................................Dated......................
Name and address of the consignee.........................................................................................

S.No Authority for Purchase Description of Stores No.or Rate Rs. Price Amount
qty.
P. per Rs.

P

TOTAL
1. C.S.T./Sales Tax Amount
2. Freight (if applicable)
3. Packing and Forwarding charges (if applicable)
4. Others (Please specify)
5. PVC Amount (with calculation sheet enclosed)
6. (-) deduction/Discount
7. Net amount payable (in words Rs.)
Despatch detail RR No. other proof of despatch...............................................
Dated............................................................(enclosed)
Inspection Certificate No............................................Dated..................(enclosed)
Income Tax Clearance Certificate No...........................Dated..................(enclosed)
Modvat Certificate No...........................................................................(enclosed)
Excise Duty Gate pass........................................................................(enclosed)
Place and Date

Regd. Office:-16th Floor, Jawahar Vyapar Bhawan, Janpath, New Delhi-110001
Sec19.1
Tender Number:6000016347

Received Rs..............................(Rupees).........................................................

I hereby certify that the payment being claimed is strictly in terms of the contract and all the obligations on the part of
the supplier for claiming that payment has been fulfilled as required under the contract.

Revenue stamp Signature and of Stamp Supplier

Regd. Office:-16th Floor, Jawahar Vyapar Bhawan, Janpath, New Delhi-110001
Sec19.2