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Jammu & Kashmir AIDS Control Society, Jammu And Kashmir
December, 13th 2019
                            Government of Jammu and Kashmir
              JAMMU & KASHMIR AIDS CONTROL SOCIETY
                      Department of Health & Medical Education
                     1st Floor Seerat Complex, Sector ­ 14 Nanak Nagar, Jammu.
                                                                                  Web: www.jksacs.org
                                                                              Mail: jksacs@gmail.com
                                                                       TeleFax : 0194 ­ 2486409(Sgr)
                                                                                 0191-2471579 (Jmu)
                   CALL FOR EXPRESSIONS OF INTEREST
      CHARTERED ACCONTANT FIRMS FOR THE INTERNAL AUDIT OF
     PERIPHERAL UNITS AND FOR THE STATUTORY AUDIT OF JKSACS
The Jammu & Kashmir AIDS Control Society (JKACS) is responsible for
implementing the National AIDS Control Programme (NACP) in J&K who has received
funds from Government of India towards the cost of National AIDS Control Programme and
intends to apply a part of the proceeds of this credit to eligible payments under the contract
for which this invitation for Expression of Interest (EOI) is issued. JKSACS is a registered
organization under the control of the State Government and the nodal organization for all the
HIV/AIDS prevention and control work that is taken up in the state. JKSACS releases funds
to peripheral organizations like NGOs and Hospitals under the Government sector. Hence it
is essential to assess as to conduct the internal audit to assess as to how the peripheral units
have discharged their fiduciary responsibilities.
Expressions of Interest are invited from CAG empanelled Chartered Accountant Firms to
conduct the internal Audit of peripheral units and statutory audit of the JKSACS for the
financial year 2018-19-2019-2020.
ELIGIBILITY & ASSESSMENT CRITERIA:-
The EOI and capability will be assessed against evidence of skills and experience in
providing accountancy services in the State.
REQUIREMENTS:-
The EOI should be sent along with a Capability Statement including a profile of the
organization relevant technical and geographical coverage along with the financial turnover
for the last 3 financial years. A format for the capability statement and this notification is
available at official website of JKACS i.e, www.jksacs.org (in tender column), individual
CVs are not required at this stage. Any EOI with inadequate information, those which do not
meet the above criteria, or those received after the closing date will not be short listed. EOI
should be as concise and focused as possible to give evidence of the above requirements
including the capability statement and organization profiles. They should reach to the office
of Project Director, J&K AIDS Control Society, Seerat Complex, Sector-14 Nanak
Nagar, Jammu Or Public Health Building Behind Barzullah Hospital, Srinagar upto
24th of December, 2019, only organizations, which pass the pre-selection process, will be
contacted and invited to submit detailed proposals.
Notification of ICAI regarding Fee.
The notification issued by ICAI regarding the minimum fee, so the MINIMUM fee for
Statutory Audit of JKACS is Rs.25,000/- per annum and for Internal Audit of each peripheral
unit is Rs.3,000/- per annum (audit to be done half yearly). The assignment will be given to
two different auditors for statutory audit of JKACS and for internal audit of peripheral units.
The firms may quote their offer inclusive of all taxes.
FOR FURTHER INFORMATION:-
For further information, interested bidders, if required, may contact the following email ID:
jksacs@gmail.com or Tel. No. 0191-2471579.


                                                                                             Sd/-
No. JKSACS/Fin/Proc/19/1833                                                      Project Director
Dated: 04 /12/2019
 Expression of Interest for short listing Chartered Accountant Firms for the audit of
             the accounts of SACS/Distt. Units/Peripheral Institutions

                                              PART-A


Status of the Firm           Partnership                 Sole Partnership


      1. (a)      Name of the firm (in Capital letters   _____________________________

           (b)    Address of the Head Office              _____________________________

                  (Please also give telephone no.         _____________________________
                             and e-mail address)

(c)        PAN No. of the firm                            _____________________________

2.         ICAI Registration No. ____________             Region Name _________________

           Region Code No.                                _____________________________


      3. Empanelment number with C&AG;-

      4. (a)      Date of constitution of the form:

           (b)    Date since when the firm has a full time FCA

      5. Full-time Partners/Sole Proprietor of the firm as on 1st January, _________








S. No. Continuous association with the                   Number of FCA      Number of ACA
       firm
     (a)     Less than one year
     (b)     1 year or more but less than 5 years
     (c)     5 years or more but less than 10 years
     (d)     10 years or more but less than 15 years
     (e)     15 years or more



Note: Please attach the latest copy of Firm's Constitution issued by ICAI.
6.     Number of Part Time Partners if any, as on 1st January, _______________

7.     Number of Full Time Chartered Accountant as on 1st January, __________

8.     Number of audit staff employed full time with the firm
       (a)  Articles/Audit Clerks               ___________________________

       (b)      Other Audit Staff (with knowledge of book ____________________
                             keeping and accountancy)

       (c)      Other Professional Staff (please specify) ____________________

9.     Number of Branches if any (please mention           ____________________
                         Places & locations)

10.    Whether the firm is engaged in any internal
       or external audit or providing any other                     Yes/No
       services to any Govt. Company/Corporation
       or co-operative institution etc.

11.    Whether the firm is implementing quality control
       Policies and procedures designed to ensure                   Yes/No
       that all audit are conducted in accordance with
       Statements on Standard Auditing Practices.
       (If yes, a brief note on the procedure adopted
       Is to be enclosed)

12.    Are there any court/arbitration/                             Yes/No
       Legal cases against the firm
       (If yes, a brief note of the cases indicating its
       Present status)

13. Fees earned by the firm for last 5 years


Type of audit               PSU/Autonomous         Companies in     Banks
                            body                   Private sector

Statutory/Branch/Audit/
6-monthly audit review
Internal/Concurrent Audit

Total of the above
                                                 PART-B

                                              Undertaking

I/We the sole proprietor/partners of M/S ______________________________ chartered
accountants do hereby severely verify and declare:-

   (i) that the particulars given are complete and correct and that if any of the
          statements made or the information so furnished in the application form is later
          found not correct or false or there had been suppression of material
          information, the firm would not only stand disqualified from the allotment, but
          would be liable for disciplinary action under the Chartered Accountants Act,
          1949 and the regulations framed there under;

   (ii) that the firm proprietor or partners have not been debarred or cautioned by ICAI
           during the last five years (if cautioned, give details);

   (iii) that individually we are not engaged in practice otherwise or in any other activity
            which would be deemed to be a practice under Section 2(2) of the Chartered
            Accountants Act, 1949;

   (iv) that the constitution of the firm as on 1st January of the relevant year shown in the
           Expression of the Interest is the same as that in the Constitution Certificate
           issued by the ICAI.

          Sl. No.     Name of the            Membership PAN No.   Dates of     Signature of
                      Partner/Sole           registration         payment of Partner/Sole
                      Proprietor             number               fees for the Proprietor
                                                                  relevant
                                                                  year_______
                                                                  A/B*




         *A for membership
          B for for issue of Certificate of practice                   (seal of the firm)

          Place

          Date

          Encl _____ pages


          Signature of Proprietor/Sole Partner
                  Form FIN ­ 2 : Summary of Costs








                                   Cost s in INR

     Item
                 Year 1       Year 2          Year 3   Total for 3
                                                         Years

Total Costs of
Financial
Proposal
               Form FIN ­ 3 : Breakdown of Costs by Activity


Group of Activities (Phase):   Description:
For the whole assignment       Cost as per whole assignment

                                                        Costs
      Cost component           Year 1        Year 2        Year 3   Total for 3
                                                                    Years

Remuneration


Reimbursable Expenses


Subtotals
       Form FIN ­ 4 : Breakdown of Remuneration (Lump Sum)


Name                         Position       Staff-month rate


Professional and support Staff
Form FIN ­ 5 : Breakdown of Reimbursable Experience (Lump-Sum)

No.                  Description                         Unit                 Unit Cost
1.    Per diem allowances
2.    Miscellaneous travel expenses
3.    Communication costs between (insert
      place) and (insert place)
4.    Drafting, reproduction of reports

5.    Equipment, instruments, materials,
      supplies, etc.
6.    Cost and rental of any instruments or
      equipment
7.    Cost of office accommodation and
      investigations
8.    Local transportation costs

9.    Office rent, clerical assistance

10.   Cost of any other item, not covered above,
      but needed to perform the activities

*The Additional payment for future possible additional services should be depending on the
scope of the work.

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