RFP NO. 8243/Fin./2019, dt. 07.12.2019
RFP for SELECTION of CA FIRM for ACCOUNTS, TAXATION (DIRECT & INDIRECT) FINANCIAL
CONSULTANCY SERVICES of NAVA RAIPUR ATAL NAGAR VIKAS PRADHIKARAN (NRANVP)
REQUEST FOR PROPOSAL, DECEMBER 2019
SELECTION OF CA FIRM
FOR ACCOUNTS, TAXATION (DIRECT & INDIRECT) &
FINANCIAL CONSULTANCY SERVICES
NAVA RAIPUR ATAL NAGAR, CHHATTISGARH
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RFP No. 8243/Fin./2019, dt. 07.12.2019
RFP for SELECTION of CA FIRM for ACCOUNTS, TAXATION (DIRECT & INDIRECT) FINANCIAL
CONSULTANCY SERVICES of NAVA RAIPUR ATAL NAGAR VIKAS PRADHIKARAN (NRANVP)
Press Note
REQUEST FOR PROPOSAL
For Selection of CA Firm for Accounts, Taxation (Direct & Indirect) & Financial
Consultancy Services
RFP No. 8243/Fin./2019, dt. 07.12.2019
Proposals are invited from eligible consultants for the captioned services. Detailed RFP
document can be downloaded from the website www.navaraipuratalnagar.com. Last date
of submission of proposal is 15:00hrs 07th January 2020. Amendment/ Modification in
tender, if any, will be uploaded only on website.
Chief Executive Officer
Nava Raipur Atal Nagar VikasPradhikaran
ParyavasBhawan, North Block, Secror 19, Nava Raipur Atal Nagar 492002
Chhattisgarh T: +917712512500 Email : ceo.nranvp@cg.gov.in
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RFP No. 8243/Fin./2019, dt. 07.12.2019
RFP for SELECTION of CA FIRM for ACCOUNTS, TAXATION (DIRECT & INDIRECT) FINANCIAL
CONSULTANCY SERVICES of NAVA RAIPUR ATAL NAGAR VIKAS PRADHIKARAN (NRANVP)
Important Date
1. Date of issuance of Tender Document 07.12.2019
2. Last date of sale of tender document 07.01.2020 (Upto 3:00 PM)
3. Last Date of receipt of RFP (Proposal Due Date) 07.01.2020 (Upto 3:00 PM)
4. Date of Opening of Technical Bid 07.01.2020 (Upto 4:00 PM)
5. Date of Opening of Financial Bid To be informed later
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RFP No. 8243/Fin./2019, dt. 07.12.2019
RFP for SELECTION of CA FIRM for ACCOUNTS, TAXATION (DIRECT & INDIRECT) FINANCIAL
CONSULTANCY SERVICES of NAVA RAIPUR ATAL NAGAR VIKAS PRADHIKARAN (NRANVP)
Government of Chhattisgarh (GoCG) is developing the first planned
ABOUT ATAL city of 21st century named "Nava Raipur Atal Nagar" formerly known
as "Naya Raipur" near the present day Capital City of Raipur for the
NAGAR State Capital functions supported by all other function required for
sustainable city such as physical and social infrastructure, residential,
institutional commercial and industrial developments.
Nava Raipur Atal Nagar VikasPradhikaran (NRANVP) formerly known
as Naya Raipur Development Authority (NRDA) is a special area
development authority established by GoCG under the Chhattisgarh
Nagar Tatha Gram NiveshAdhiniyam, 1973 for development and
administration of Nava Raipur Atal Nagar.
The city, spread over 80sq km, will be developed as a destination for a
catchment area comprising a population of over 1 crore (within
Chhattisgarh state) and shall have a resident base capped at 5.6 lakh.
The city is spread over 40 sectors (21 residential, 9 public /semi-
public, 5 recreational, 2 industrial, 2 commercial and 1 transport).
I. The RFP document contains two volumes:
DISCLAIMER Volume -I
Volume -II
Request for Proposals
Draft Agreement
II. The information contained in this Request for Proposal
document ("RFP") or subsequently provided to Applicants, in
documentary form by or on behalf of the NRANVP or any of
their employees or advisers, is provided to Applicants on the
terms and conditions set out in this RFP and such other terms
and conditions subject to which such information is provided.
III. Though adequate care has been taken in the preparation of
the RFP, the Applicant should satisfy himself that the
Document is complete in all respects. Intimation of
discrepancy, if any, should be given to the Chief Executive
Office, Nava Raipur Atal Nagar VikasPradhikaran (NRANVP)
immediately before the Proposal due date. If no intimation is
received by the NRANVP within the date, it shall be deemed
that the RFP is satisfied that the Document is complete in all
respects.
IV. The RFP is not an agreement or an offer by the NRANVP
tothe prospective Applicants or any other person. The
purpose of the RFP is toprovide interested parties with
information that may be useful to them in the formulation of
theirProposals pursuant to this RFP. The RFP includes
statements, whichreflect various assumptions and
assessments arrived at by the NRANVP in relation to the
services.
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RFP No. 8243/Fin./2019, dt. 07.12.2019
RFP for SELECTION of CA FIRM for ACCOUNTS, TAXATION (DIRECT & INDIRECT) FINANCIAL
CONSULTANCY SERVICES of NAVA RAIPUR ATAL NAGAR VIKAS PRADHIKARAN (NRANVP)
Such assumptions, assessments and statements do not
purport to contain all the information that each Applicant may
require. The RFP may not be appropriate for all persons, and it
is not possible for the NRANVP, its employees or advisers to
consider the objectives, technical expertise and particular needs
of each party who reads or uses the RFP. The assumptions,
assessments, statements and information contained in the RFP
Document, may not be complete, accurate, adequate or correct.
Each Applicant should, therefore, conduct its own investigations
and analysis and should check the accuracy, adequacy,
correctness, reliability and completeness of the assumptions,
assessments and information contained in the RFP Document
and obtain independent advice from appropriate sources.
V. Information provided in the RFP to the Applicants is on a
wide range of matters, some of which depends upon
interpretation of law. The information given is not an
exhaustive account of statutory requirements and should not
be regarded as a complete or authoritative statement of law.
The NRANVP accepts no responsibility for the accuracy or
otherwise for any interpretation or opinion on the law
expressed herein.
VI. The NRANVP, its employees and advisers make no
representation or warranty and shall have no liability to any
person including any Applicant under any law, statute, rules or
regulations or tort, principles of restitution or unjust
enrichment or otherwise for any loss, damages, cost or
expense, which may arise from or be incurred or suffered on
account of anything contained in the RFP or otherwise,
including the accuracy, adequacy, correctness, reliability
or completeness of the RFP and any assessment,
assumption, statement or information contained therein or
deemed to form part of the RFP or arising in any way in this
Selection Process.
VII The NRANVP also accepts no liability of any nature whether
resulting from negligence or otherwise, however caused
arising from reliance of any Applicant upon the statements
contained in the RFP.
VIII. The NRANVP may in its absolute discretion, but without being
under any obligation to do so, update, amend or supplement
the information, assessment or assumption contained in the
RFP.
IX. The issue of this RFP does not imply that the NRANVP is
bound to select an Applicant or to appoint the Successful
Applicant and the NRANVP reserves the right to reject all or
any of the Proposals without assigning any reasons
whatsoever.
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RFP No. 8243/Fin./2019, dt. 07.12.2019
RFP for SELECTION of CA FIRM for ACCOUNTS, TAXATION (DIRECT & INDIRECT) FINANCIAL
CONSULTANCY SERVICES of NAVA RAIPUR ATAL NAGAR VIKAS PRADHIKARAN (NRANVP)
X. The Applicant shall bear all its costs associated with or relating
to the preparation and submission of its Proposal including but
not limited to preparation, copying, postage, delivery fees,
expenses associated with any demonstrations or presentations
which may be required by the NRANVP or any other costs
incurred in connection with or relating to its Proposal. All such
costs and expenses will remain with the Applicant and the
NRANVP shall not be liable in any manner whatsoever for the
same or for any other costs or other expenses incurred by an
Applicant in preparation or submission of the Proposal,
regardless of the conduct or outcome of the Selection Process.
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RFP No. 8243/Fin./2019, dt. 07.12.2019
RFP for SELECTION of CA FIRM for ACCOUNTS, TAXATION (DIRECT & INDIRECT) FINANCIAL
CONSULTANCY SERVICES of NAVA RAIPUR ATAL NAGAR VIKAS PRADHIKARAN (NRANVP)
Volume-I REQUEST FOR PROPOSAL
For
APPOINTMENT ofCA FIRM for ACCOUNT, TAXATION (DIRCT & INDIRECT) FINANCIAL
CONSULTANCY SERVICESofNAVA RAIPUR ATAL NAGAR VIKAS PRADHIKARAN (NRANVP)
1. INTRODUCTION
1.1. Assignment
1.1.1. Nava Raipur Atal NagarVikasPradhikaran "("NRANVP" or the "Authority") intends to
engage a Chartered Accountant Firm (the "CA Firm") For ACCOUNTS, TAXATION (DIRECT
& INDIRECT) and FINANCIAL CONSULTANCY SERVICES("TheAssignment")for the period
of two year.
1.1.2. At present, NRANVP is maintaining its accounts on double entry basis under accrual
method of accounting. NRANVP's receipts and payments for the last three years are as
follows:
S. No. Financial Year Total Receipts Total Payments
(INR In Lakhs) (INR In Lakhs)
01 2015-16 2,08,552.74 1,87,584.95
02 2016-17 1,96,214.39 1,28,220.39
03 2017-18 1,04,272.26 1,04,863.39
1.2. Nodal Officer for Information about the Project
For any additional information pertaining to this RFP, the General Manager Finance,
NRANVP(Ph.: 0771-2512030) may be contacted.
2. INSTRUCTIONS TO APPLICANTS
2.1. General Instructions
Nava Raipur Atal NagarVikasPradhikaran (the "Authority") is engaged in development of
Nava Raipur Atal Nagar in Chhattisgarh. As part of this endeavour, the Authority has
decided to appointCA Firm For Accounts, Taxation (Direct & Indirect) And Financial
Consultancy Services Of Nava Raipur Atal Nagar VikasPradhikaran (NRANVP)as
per scope of this RFP for the development of Nava Raipur Atal Nagar. The Authority
invites Request for Proposal (RFP) for qualification of interested parties (the "Applicants")
who fulfil the eligibility criteria given in section 3 and interested in participating for the
Project.
Applicants are required to read the contents of this document carefully and to provide
required information, as per the checklist so that capabilities of the Applicants can be fully
appreciated and assessed.
2.2. Conflict of Interest
The Applicant for qualification shall be a single entity only.
AnApplicant shall not have a conflict of interest that affects the Bidding Process. Any
Applicant found to have a Conflict of Interest shall be disqualified. In the event of
disqualification, the Authority shall forfeit and appropriate the Earnest Money Deposit
(EMD), as mutually agreed genuine pre-estimated compensation and damages payable to
the Authority for, inter alia, the time, cost and effort of the Authority, including consideration
of such Applicant's proposal, without prejudice to any other right or remedy that may be
available to the Authority hereunder or otherwise. Without limiting the generality of the
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RFP No. 8243/Fin./2019, dt. 07.12.2019
RFP for SELECTION of CA FIRM for ACCOUNTS, TAXATION (DIRECT & INDIRECT) FINANCIAL
CONSULTANCY SERVICES of NAVA RAIPUR ATAL NAGAR VIKAS PRADHIKARAN (NRANVP)
above, anApplicant may be considered to have a Conflict of Interest that affects the
Bidding Process, if:
(i) A constituent of such Applicant is also a constituent of another Applicant; or
(ii) Such Applicant has the same legal representative for purposes of this Bid as any other
Applicant; or
(iii) Such Applicant, or any Associate thereof has a relationship with another Applicant, or
any Associate thereof, directly or through common third party/parties, that puts either
or both of them in a position to have access to each other's information about, or to
influence the Bid of either or each other; or
(iv) Such Applicant or any Associate thereof has participated as a consultant to the
Authority in the preparation of any documents, design or technical specifications of the
Project.
(v) Any agency/entity/firm currently providing any kind auditing services pertaining to
financial matters to NRANVP/subsidiary/related party/sister concern/SPV is not
eligible to participate in this RFP
(vi) In the event, if Authority issues two or more separate RFPs concurrently for Account
Management work and any kind Auditing pertaining to financial matters, the applicants
can apply only for any one of the proposals issued by the Authority;
(vii) In the event, the Applicant(s) apply for two or all the RFPs issued by the Authority, same
shall be considered as conflict of interest and all the proposals submitted by Applicant(s)
shall be rejected.
2.3. Cost of Bidding
2.3.1. The cost of RFP document shall be submitted in the form of Demand Draft of an amount
equivalent to INR 5,900/ - including GST (Rupees Five Thousand Nine Hundred only) in
favour of "CEO, Nava Raipur Atal NagarVikasPradhikaran payable at Raipur/ Nava Raipur
Atal Nagar. The cost of RFP document is non-refundable
2.3.2. Earnest Money Deposit
Proposal should necessarily be accompanied by EMD of an amount of INR 1.00
Lakh (Rupees One Lakh Only) in the form of DD in favour of Chief Executive Officer, Nava
Raipur Atal NagarVikasPradhikaran, of any scheduled bank, payable at Raipur or in the
form of a Bank Guarantee as per Appendix 5.
The EMD shall be valid for a period of six months from the Last date of receipt of RFP.
EMD submitted by the Successful Applicant, if paid in the form of DD, shall be adjusted
with the Performance security.
EMD of unsuccessful applicants shall be returned within 2 weeks of selection of the
successful applicant and same shall be returned without paying any interest amount.
EMD shall be forfeited in the following cases:
i. if any information or document furnished by the Applicant is found to be misleading or
untrue in any material respect; and
ii. If the successful Applicant fails to execute the Consultancy Agreement within the time,
stipulated in the Letter of Award or any extension thereof provided by NRANVP.
2.3.3. Important Dates
1. Date of issuance of Tender Document 07.12.2019
2. Last date of sale of tender document 07.01.2020 (Upto 3:00 PM)
3. Last Date of receipt of RFP (Proposal Due Date) 07.01.2020 (Upto 3:00 PM)
4. Date of Opening of Technical Bid 07.01.2020 (Upto 4:00 PM)
5. Date of Opening of Financial Bid To be informed later
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RFP No. 8243/Fin./2019, dt. 07.12.2019
RFP for SELECTION of CA FIRM for ACCOUNTS, TAXATION (DIRECT & INDIRECT) FINANCIAL
CONSULTANCY SERVICES of NAVA RAIPUR ATAL NAGAR VIKAS PRADHIKARAN (NRANVP)
The Authority may, in its sole discretion, extend the Proposed Due Date by issuing a
Corrigendum in accordance with Clause 2.4.2.
Bids received by the Authority after the specified time on the Proposed Due Date shall not be
eligible for consideration and shall be summarily rejected.
2.4. Amendment &Modification of RFP
2.4.1. At any time prior to the Last date of receipt of RFP, the Authority may, for any reason,
whether at its own initiative or in response to clarifications requested by an Applicant,
modify the RFP by the issuance of Addendum.
In order to afford the Applicants a reasonable time for taking an Addendum into account,
or for any other reason, the Authority may, in its sole discretion, extend the Proposed Due
Date.
2.4.2. The Authority can issue a Corrigendum for any extension of the Proposal Due Date and it
should be published website only.
2.4.3. Queries
Applicants may send their queries to the Authority in writing before the date as per clause
2.3.3. The envelopes shall be addressed as per Clause 2.6.1 clearly bears the following
identification:
"Queries/Request for Additional Information concerning RFP Selection of CA Firm for
Accounts, Taxation (Direct & Indirect) And Financial Consultancy Services Of Nava
Raipur Atal Nagar VikasPradhikaran (NRANVP)
The Authority shall endeavour to respond to the queries within the period specified therein but
not later than 7 days prior to the Proposal Due Date. The responses will be posted to all such
queries on the Official Website.
The Authority reserves the right not to respond to any questions or provide any clarifications,
in its sole discretion, and nothing in this Clause shall be taken or read as compelling or
requiring the Authority to respond to any question or to provide any clarification.
2.4.4. Clarifications
(i) To facilitate evaluation of Bids, the Authority may, at its sole discretion, seek
clarifications from any Applicant regarding its Bid. Such clarification(s) shall be
provided within the time specified by the Authority for this purpose.
(ii) If Applicant does not provide clarifications sought under Sub-Clause (i) above within
the prescribed time, its Bid shall be liable to be rejected. In case the Bid is not
rejected, the Authority may proceed to evaluate the Bid by construing the particulars
requiring clarification to the best of its understanding, and the Applicant shall be barred
from subsequently questioning such interpretation of the Authority.
2.5. Format and Signing of Proposal
The Applicant is required to provide all the information as per this RFP document.
NRANVP shall evaluate only those Proposals that are received within the time and in the
required format and are complete in all respects. Each Proposal shall comprise of all the
documents as prescribed in this RFP.
2.6. Submission of Bids
2.6.1. All envelops shall be addressed to:
The Chief Executive Officer (CEO)
Nava Raipur Atal NagarVikasPradhikaran
ParyavasBhawan, North Block, Sector 19,
Nava Raipur Atal Nagar - 492002, Chhattisgarh
Tel. No. 0771-2512030
E-mail: - gmfin.nranvp@cg.gov.in
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RFP No. 8243/Fin./2019, dt. 07.12.2019
RFP for SELECTION of CA FIRM for ACCOUNTS, TAXATION (DIRECT & INDIRECT) FINANCIAL
CONSULTANCY SERVICES of NAVA RAIPUR ATAL NAGAR VIKAS PRADHIKARAN (NRANVP)
2.6.2. If the envelope is not sealed and addressed as instructed above, NRANVP assumes no
responsibility for the misplacement or premature opening of the contents of the Proposal
submitted and such Proposal, may, at the sole discretion of NRANVP, be rejected.
2.6.3. The Applicant is expected to examine carefully the contents of all the documents provided.
Failure to comply with the requirements of RFP shall be at the Applicant's own risk.
2.6.4. It shall be deemed that prior to the submission of the Proposal, the Applicant has:
a. Made a complete and careful examination of terms and conditions / requirements, and
other information as set forth in this RFP document;
b. Received all such relevant information as it has requested fromNRANVP; and
c. Made a complete and careful examination of the various aspects of the Projects for
which the consultancy services are to be provided.
2.6.5. NRANVP shall not be liable for any mistake or error or neglect by the Applicant in respect
of the above.
2.7. Sealing and Marking of Bids
The Technical Proposal shall be containedinEnvelope 1 should be marked as "Technical
Proposal". List of documents to be placed in Envelop 1 are prescribed hereunder
2.7.1. Envelope 1: "Key Submission"
a. Document fee INR 5,900/- in the form of Bank Draft payable to CEO, Nava Raipur Atal
NagarVikasPradhikaran payable at Raipur/Nava Raipur Atal Nagar
b. Checklist for submission of RFP (Appendix 1)
c. Letter comprising the bid (Appendix 2)
d. Declaration (Appendix 3 & 4)
e. EMD in the prescribed format as per clause 2.3.2
f. Details of Applicant (Appendix 7)
g. Applicant Information (Appendix-8)
h. Power of Attorney for signing of Bid in the prescribed format (Appendix 9)
i. Certified copy of Certificate of Incorporation/Partnership Deed
j. Applicant's duly audited balance sheet and profit and loss account for the preceding three
years; 2015-2016, 2016-17, 2017-18OR 2018-19.
k. A copy of complete bid document & addendum if any along with draft Agreement with each
page initialled by the person signing the Bid in pursuance of the Power of Attorney
l. A self-certification from authorized signatory that the applicant has not been blacklisted as
per Clause 3.3.4 & 3.3.5.
m. Technical Experience (Appendix 10)
n. Financial capacity (Appendix 11)
o. Curriculum Vitae (Appendix 12)
p. The Proposal should have Table of content/Index, page numbered and spiral/hard bound.
The proposal without meeting the requirements under this clause shall be summarily
rejected.
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RFP No. 8243/Fin./2019, dt. 07.12.2019
RFP for SELECTION of CA FIRM for ACCOUNTS, TAXATION (DIRECT & INDIRECT) FINANCIAL
CONSULTANCY SERVICES of NAVA RAIPUR ATAL NAGAR VIKAS PRADHIKARAN (NRANVP)
Proposal should contain information and all the details as prescribed in the RFP for Applicant in
specified formats along with all supporting document.
2.7.2. Envelope 2: "Financial Proposal"
The Applicant shall submit the Financial Proposal in the format specified at Appendix 13,
and seal it in an envelope and mark the envelope as "Envelope 2: Financial Proposal".
The Financial Proposal provided at Appendix-13, any Financial Proposal below the
MAF shall be summarily rejected.
All the envelopes specified above shall be placed in an outer envelope "Envelope 3",
which shall be sealed. Each of the three envelopes shall clearly bear the following
identification:
Selection of Ca Firm For Accounts, Taxation (Direct & Indirect) And Financial
Consultancy Services of Nava Raipur Atal Nagar VikasPradhikaran (NRANVP)
2.7.3. It shall clearly indicate the name and address of the Applicant. In addition, the Proposal
Due Date should also be indicated on the right hand top corner of each of the envelopes
2.7.4. If the envelopes are not sealed and marked as instructed above, the Authority
assumes no responsibility for the misplacement or premature opening of the contents of
the Bid submitted
2.7.5. Bids submitted by fax, telex, telegram or e-mail shall not be entertained and shall be
rejected
2.7.6. Authority shall have the discretion to reject financial quotes found to be unduly high or low
2.8. Validity of Bids or Tender
2.8.1. The Bid or Tender shall be valid for a period of six months from the Last date of receipt of
RFP
2.9. Cancellation of Bidding Process and Rejection of Bids
The Authority reserves the right to cancel the Bidding Process and accept or reject all or
any of the Bids without assigning any reason whatsoever. It is not obligatory for the
Authority to accept any Bid or to give any reasons for their decision.
2.10. Performance Security
A Performance Security equivalent to 10%of the total Annual Fee quoted by the
Successful Applicant and the same shall be paid by the SelectedApplicant in the in the
form of
i. DD in favour of Chief Executive Officer, Nava Raipur Atal NagarVikasPradhikaran,
of any nationalised/scheduled bank, payable at Raipur/Nava Raipur Atal Nagar
OR
ii. ABank Guarantee as per Appendix 6.
The same shall be returned after the end of the contract, without any interest and after
deducting penalties, if any. It shall be paid by the Successful Applicant during the time of
Signing of Contract.
2.11. Sale of RFP Document
RFP document can be obtained between 11 :00 hours and 17: 00 hours on all working
days from the Authority i.e. Nava Raipur Atal NagarVikasPradhikaran, ParyavasBhawan,
North Block, Sector 19, Nava Raipur Atal Nagar - 492002, Chhattisgarh as per clause
2.3.1. The document can also be downloaded from the official website of the Authority at
www.navaraipuratalnagar.com
3. Evaluation Process and Eligibility Criteria
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RFP No. 8243/Fin./2019, dt. 07.12.2019
RFP for SELECTION of CA FIRM for ACCOUNTS, TAXATION (DIRECT & INDIRECT) FINANCIAL
CONSULTANCY SERVICES of NAVA RAIPUR ATAL NAGAR VIKAS PRADHIKARAN (NRANVP)
3.1. Opening and Evaluation of Bids
3.1.1. After verification of Envelop 1(Key submission) only eligible candidate are qualify for
opening of Envelop 2 (Financial Proposal).
3.1.2. NRANVP reserves the right to reject any Proposal not submitted on time and/or which
does not contain the information/documents as set out in this RFP document
3.1.3. To facilitate evaluation of Proposals, NRANVP may, at its sole discretion, seek
clarifications in writing from any Applicant regarding its Proposal
3.2. Tests of Responsiveness
3.2.1. Prior to evaluation of Bids, the Authority shall determine whether each Bid is responsive to
the requirements of the RFP. A Bid shall be considered responsive only if:
a. It is received as per format as per various Appendix
b. It is accompanied by EMD as prescribed
c. It is received by the Proposal Due Date including any extension thereof
d. It is accompanied by the Power(s) of Attorney as specified in Appendix
e. It contains all the information (complete in all respects) as requested in this RFP
f. It contains information in formats same as those specified in this RFP
g. It does not contain any condition and
h. It is not non-responsive in terms hereof
3.2.2. The Authority reserves the right to reject any Bid which is non-responsive and no request
for alteration, modification, substitution or withdrawal shall be entertained by the Authority
in respect of such Bid
3.2.3. The Applicant's competence and capability is proposed to be established by the following
parameters:
a. Financial Capability in terms of Turnover (the" Turnover"); and
b. Technical Experience of Applicant
On each of these parameters, the Applicants would be required to meet the eligible
criteria as detailed in this Section. The evaluation shall be carried for both the above-
mentioned parameters. Only those Applicant(s) scoring >=60% marks will be short
listed for opening of Financial Proposal.
3.3. Minimum Eligibility Criteria
The Applications are invited from CA Partnership and Limited Liability Partnership firms;
meeting the following conditions to apply for the RFP:
3.3.1. Financial Capacity:
The Applicant should have a minimum Average Annual turnover of INR 1.00 crore from
services in India in any three of the lastfour financial years (2015-16, 2016-17, 2017-18&
2018-19.);
3.3.2. Technical Experience:
The Applicant must be a single entity (any kind of consortium is not allowed), and
Company registered in India under Company Act or Partnership Firm incorporated &
registered in India under Partnership Act 1932 or Limited Liability Partnership Act 2008
and should be in services for a period of not less than 5 years from Proposal Due
Date(PDD) in India; and
The Applicant must be empanelled with Institute of Chartered Accountants of India
(ICAI) for last 5 years and shall be registered with Comptroller and Auditor General of
India (CAG);
The Applicant should be registered with the GST Authorities;
The Applicant should have at least 3 full time partners who are fellow member of the
ICAI (as per certificate of ICAI as on PDD)
The Applicant firm should have at least one Partner having qualification of
CISA/DISA(as on PDD).
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RFP No. 8243/Fin./2019, dt. 07.12.2019
RFP for SELECTION of CA FIRM for ACCOUNTS, TAXATION (DIRECT & INDIRECT) FINANCIAL
CONSULTANCY SERVICES of NAVA RAIPUR ATAL NAGAR VIKAS PRADHIKARAN (NRANVP)
The Applicant should have satisfactorily completed at least 3account and taxation
(direct & indirect)assignments of ULBS/Development Authorities/Municipal
Corporations or State/Central Government or their undertakings within last 3 years
preceding the PDD
The Applicant firm shall have head office or at least one branch office at Raipur/Nava
Raipur Atal Nagar, Chhattisgarh.
Any entity which has been debarred/blacklisted by any Govt. Department/Agency
from participating in any project, and the bar subsists as on the date of Proposal,
would not be eligible to submit the Proposal.
An Applicant should have, during the last three years, neither failed to perform on any
agreement, as evidenced by imposition of a penalty by an arbitral or judicial authority
or a judicial pronouncement or arbitration award against the Applicant, nor been
expelled from any project or agreement nor have had any agreement terminated for
breach of contract by such Applicant. An undertaking to this effect shall have to be
submitted in the prescribed format.
3.3.3. Team
I. Onsite Team:
The Team shall consist of the following key personnel (the "Key Personnel") and all the
personnel shall be deployed at the office of NRANVP:
The selected Applicant shall take approval of Curriculum Vitae of key personnel(s) from the
Authority before deployment.
S.N Key Personnel Qualification Experience
o.
1 Team Leader (1) Chartered Accountant Minimum 5 years of
Knowledge of Accounting, experience (Post attaining
Finance and Taxation degree of CA from ICAI) in
Knowledge of Tally Account, Taxation (Direct &
accounting packages Indirect) & Financial
Services Projects
Furnish at least 5
assignments with in the
format at Appendix 12
2 GST Consultant (1) Chartered Accountant Minimum 3 years of
Knowledge of GST experience(Post attaining
Accounting degree of CA from ICAI) in
Knowledge of Tally Taxation (Indirect)
accounting packages Furnish at least 3
assignments in the format at
Appendix 12
3 Assistants (2) Bachelors in Commerce or Minimum 3 years of
equivalent experience in Account,
Knowledge of Accounting, Furnish at least 3
Knowledge of Tally assignments in the format at
accounting packages Appendix 12
The Consultantshall not subcontract the work.
Resume against the individual team member shall be submitted by theConsultant.
The consultant shall deploy resources throughout the engagement period as per the
original proposal submitted in the proposalexcept under compelling circumstances
beyond the control of the consultant and concern resource. In such circumstance, the
consultant shall provide substitution of the resource of equal or better qualification
and experience with prior approval of the Authority.
Any variation if detected in providing resources shall be covered Liquidated Damages
and Penalties.
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RFP No. 8243/Fin./2019, dt. 07.12.2019
RFP for SELECTION of CA FIRM for ACCOUNTS, TAXATION (DIRECT & INDIRECT) FINANCIAL
CONSULTANCY SERVICES of NAVA RAIPUR ATAL NAGAR VIKAS PRADHIKARAN (NRANVP)
3.3.4. Any entity which has been barred by the Central / State Government in India, or any entity
controlled by them, from participating in any project, and the bar subsists as on the date of
Proposal, would not be eligible to submit the Proposal.
3.3.5. An Applicant should have, during the last three years, neither failed to perform on any
agreement, as evidenced by imposition of a penalty by an arbitral or judicial authority or a
judicial pronouncement or arbitration award against the Applicant, nor been expelled from any
project or agreement nor have had any agreement terminated for breach of contract by such
Applicant.
3.3.6. While submitting a Proposal, the Applicant should attach clearly marked and referenced
continuation sheets in the event that the space provided in the specified forms in the
Appendices is insufficient.
3.4. Criteria for Evaluation of Bids
3.4.1. Evaluation parameters for Qualification Stage
Only those Applicants who meet the eligibility criteria specified in Clauses 3.3.1 and 3.3.2
above shall qualify for evaluation under this Section 3.4. Bids of firms, who do not meet
these criteria, shall be rejected.
3.5. Technical Experience Evaluation Criteria
3.5.1. Technical Evaluation
S. Parameter Criteria Max Documentary evidence to be
No. Marks attached with the Technical
Bid
1. Number of years of Applicant's 5Years = 5 Marks 10 Latest Firm Constitution
Experience. >5-10 Years = Certificate as on PDD
8Marks
>10Years = 10
Marks
2. Number of years of Applicant's 3 Years = 1 Mark 05 Letter issued by ICAI.
functional presence in
Chhattisgarh. >3-5 Years = 2
Marks
> 5 Years = 5Marks
3 Number of Full Time FCA 3 Partners = 1 Mark 05 Latest Firm Constitution
Partners associated with the Certificates on PDD
firm for not less than 3 years 4 Partners = 3 Marks
from PDD and each such
Partner should be a member of 5 Partners or
ICAI. more=5 Marks
4 Number of Full Time Partner 1 Partner = 1 Mark 05 DISA/CISA Certificates
with CISA / DISA qualification 2 Partners = 3 Marks
3 Partnersor more
=5 Marks
5 Firm with Peer Review Peer reviewed. 05 Peer Review Certificate by
ICAI
6. Average Annual Turnover of the Up to 1 Crore= 5 10 Audited Financial Statements
firm for last three financial Marks
year'si.e 2015-16, 2016-17 & >1-2 Crores= 8
2017-18 or 2016-17 & 2017- Marks
18& 2018-19.) >2 Crores=10 Marks
7. Number of assignment(s) in the 1Assignment= 5 20 Work Orders/ Agreements
last 3 years from PDD as Marks issued by the Department/
Accounts and Taxation (Direct 2Assignment = 10 Companies in which fees is
& Indirect) of any Government Marks specifically mentioned
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RFP No. 8243/Fin./2019, dt. 07.12.2019
RFP for SELECTION of CA FIRM for ACCOUNTS, TAXATION (DIRECT & INDIRECT) FINANCIAL
CONSULTANCY SERVICES of NAVA RAIPUR ATAL NAGAR VIKAS PRADHIKARAN (NRANVP)
S. Parameter Criteria Max Documentary evidence to be
No. Marks attached with the Technical
Bid
undertaking/PSU/Development 3 Assignments or
Authority/ ULB/Municipal more = 20 Marks
Corporation with yearly fees not
less thanINR. 10 Lakh with in
last 3 years.
(Duration of Assignments/
Engagements with regular 6
months and above shall only be
considered for evaluation)
8 Number of assignments as GST 1 Assignment = 5 20 Work Orders/ Agreements
Consultancy/GST Audit to Marks issued by the Department
Government undertaking 2 Assignments=10
/PSU/ULB/Municipal Marks
Corporation/Development 3 Assignments or
Authority more = 20 Marks
9 Number of assignments to 1 Assignment = 2 10 Work Orders/
assist Government undertaking Marks Agreements/Completion
/PSU/ULB/Municipal 2 Assignments=5 certificate issued by the
Corporation/Development Marks Department in which fund
Authority in raising funds from 3 Assignments or raised amount is specifically
Banks/Financial Institutionswith more = 10 Marks mentioned
in last 3 years. The quantum of
fund raised should not be less
than INR 100 crore at a time.
10 Number of assignments to 1 Projects= 2 10 Work Orders/
assist in filing and compliance Marks Agreements/Completion
of RERA Act. >2-3 Projects = 5 certificate issued.
Marks
>3 Projects = 10
Marks
Total 100
Only top three Applicant(s) scoring >=60% marks will be short listed for opening of Financial Proposal.
Applicants have to provide separate credentialsagainst the scoring criteria.
3.5.2. The Applicants must provide the necessary information relating to Applicant Information as
per Appendix-8 and Technical Experience as per format at Appendix 10.
3.5.3. The Bid must be accompanied by the Audited Annual Reports of the Applicant for financial
years; 2015-16 2016-17, 2017-2018OR 2018-2019.
3.5.4. The Applicant must establish a minimum Turnover specified in Clause 3.3.1 and provide
details as per format at Appendix 11.
3.6. Short-Listing of Applicants
3.6.1 The Applicants shall be shortlisted on the basis of eligibility criteria specified in clause
3.3 and Technical Experience Evaluation Criteria specified in clause 3.5. Only those
Applicants with a technical experience score of >=60 shall be shortlisted for financial
evaluation.
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RFP No. 8243/Fin./2019, dt. 07.12.2019
RFP for SELECTION of CA FIRM for ACCOUNTS, TAXATION (DIRECT & INDIRECT) FINANCIAL
CONSULTANCY SERVICES of NAVA RAIPUR ATAL NAGAR VIKAS PRADHIKARAN (NRANVP)
3.7. Bid Stage
3.7.1 In the Bid Stage, Financial proposals would be opened only for those Applicants who
have been shortlisted as per Clause 3.6.1
3.7.2 QCBS method shall be adopted for selection. Applicant with the lowest evaluated
Financial Proposal (Fm) will be given the maximum financial score (Sf) of 100 points.
The formula for determining the financial scores is the following: Sf = 100 x Fm/F, in
which Sf is the financial score, Fm is the lowest price and F is the price of the
proposal under consideration.
3.7.3 The formula for determining the technical score is as follows: St = T, in which St is the
technical score of the proposal under consideration.
3.7.4 Proposals will be ranked according to their combined technical (St) and financial (Sf)
scores using the weights (Wt = the weight given to the Technical Proposal; Wf = the
weight given to the Financial Proposal; Wt + Wf = 1) indicated below. The combined
score (S) will be calculated as follows:
S = St xWt + Sf x Wf.
3.7.5 The weights given to the Technical and Financial Proposals are:
Wt = 70%; Wf = 30%
3.7.6 Financial proposal is required to be furnished in the format at Appendix 13 clearly
indicating price bid both figures and words and signed by the Applicant's authorized
signatory. In the event of any difference between figures and words, the price bid
indicated in words shall be taken into account.
3.7.7 In the event that two or more Applicants score equal marks as per clause 3.7.4 and
3.7.5 (the "Tie Applicants"), the Authority shall identify the Selected Applicant with
higher technical score as per clause 3.5.1. If the tie still persists, the selection shall be
determined by random draw of lots between the Tie Applicants.
3.7.8 After selection, a Letter of Award (the "LOA"), shall be issued, in duplicate, by the
Authority to the Selected Applicant and the Selected Applicant shall, within 7 (seven)
days of the receipt of the LOA, sign and return the duplicate copy of the LOA in
acknowledgement thereof. In the event the duplicate copy of the LOA duly signed by
the Selected Applicant is not received by the stipulated date, the Authority may, unless
it consents to extension of time for submission thereof, appropriate the EMD of such
Applicant as mutually agreed.
3.8 Term
3.8.1 The Project shall be awarded initially for a period of 24months and can be extended
for a maximum of another 24months subject to the Performance of Selected Applicant
and on mutually agreed terms at the sole discretion of the Authority.
3.9 NRANVP Obligations
3.9.1 Issue to officials, agents and representatives of the Government all such instructions
as may be necessary or appropriate for the prompt and effective implementation of
the Services
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RFP No. 8243/Fin./2019, dt. 07.12.2019
RFP for SELECTION of CA FIRM for ACCOUNTS, TAXATION (DIRECT & INDIRECT) FINANCIAL
CONSULTANCY SERVICES of NAVA RAIPUR ATAL NAGAR VIKAS PRADHIKARAN (NRANVP)
Payment Conditions
3.10.1 The Applicantshall quote the AnnualProfessional Fee as per Appendix-13 and the
same shall include all out of pocket expenses but will be exclusive of GST.
3.10.2 Payment of fees for the services provided by Selected Applicant shall be made on
monthly basis. By 10th day of each month the Selected Applicant shall raise invoice
for the monthly fee for the previous month. The Selected Applicant shall maintain
monthly attendance log book and same should be submitted to Authority along with
monthly invoice. Payment of fees would be made after checking attendance log book
and on satisfactory performance of the Selected Applicant. The first monthly fees shall
be due & be paid one month after the actual deployment of the staff at Nava Raipur
Atal Nagar. The fees shall be inclusive of all out of pocket expenses of the personnel
deployed and overheads & miscellaneous expenses and profit. It shall also be
inclusive of all taxes, surcharges out pocket expenses which may be incurred by the
selected Applicant towards local travel, documentation and communication.
3.10.3 The services may commence soon after the appointment. The GST, as applicable
shall be paid extra. The taxes shall be deducted at source as per law.
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RFP No. 8243/Fin./2019, dt. 07.12.2019
RFP for SELECTION of CA FIRM for ACCOUNTS, TAXATION (DIRECT & INDIRECT) FINANCIAL
CONSULTANCY SERVICES of NAVA RAIPUR ATAL NAGAR VIKAS PRADHIKARAN (NRANVP)
4. Scope of Services for CA Firm
4.1. Scope of Services
The Selected Applicant will work in tandem with the existing department staff and shall be
responsible, amongst others, for the following services:
A. Finance & Accounts
A1. Preparation of Accounts
1. Scrutiny of all accounts and carrying on input of accounting transactions in line with applicable
Indian Standards/ Policies etc., covering but not limited to preparation of ledgers and sub-
ledgers in accounting Software "Tally", ERP and other software;
2. Fund analysis and reporting.
3. Preparation and review of Invoice & Unbilled/Unearned Revenues and entry of the same and
Register Preparation
4. To prepare financial statements (trial balance, balance sheet, profit and loss and schedules)
5. Preparation of Fund flow and cash flow and other financial statements
6. Assist in Statutory Audit, AG Audit, Local Fund Audit (LFA) and assist authority in preparation
of replies of Internal/Statutory/AG/LFA Audit Report.
Timelines of Deliverables
th
a. Evaluation & Submission of Income Tax TDS liability by 6 of every month
th
b. Evaluation & Submission of GST TDS liability by 8 of every month
th
c. Evaluation &Submission of GST liability by 16 of every month
d. Preparation &Submission of all the documents related to Statutory Audit of the
st
financial year by 31 of August the next financial year.
e. IT TDS and GST TDS return and other returns filing and issue of certificate as per the
applicable acts.
A2. Reconciliations
7. To prepare reconciliation statements for Banks, Creditors and Advances, Debtors and
Advances, CWIP / Capitalization, Fixed Deposit Verification and Reporting, Accrued Interest
on Fixed Deposit Calculation and entry in Tally/ Other Software in timely manner.
Timelines of Deliverables
a. Quarterly reconciliation of the bank statements within 30 days of the completion of the
quarter
b. Submission of all reconciliation statements of Banks, Creditors and Advances,
Debtors and Advances, CWIP / Capitalization, Fixed Deposit Verification and
Reporting, Accrued Interest on Fixed Deposit Calculation related to Statutory Audit of
st
the financial year by 31 of July the next financial year.
A3. Lease Premium, Lease Rental and License Fees
8. Tax Invoice preparation related to Land Lease Premium, Lease Rent and other associated
services.
9. Preparation of Reconciliation statement of lease premium and Lease Rent on information
received from Estate section on monthly basis.
10. Preparation of Reconciliation statement of License premium and License Fees on information
received from Estate section on monthly basis.
Timelines of Deliverables
Monthly reconciliation statements of Lease Premium, Lease Rents and Tax Invoices
th
shall be provided by the 6 of every month
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RFP No. 8243/Fin./2019, dt. 07.12.2019
RFP for SELECTION of CA FIRM for ACCOUNTS, TAXATION (DIRECT & INDIRECT) FINANCIAL
CONSULTANCY SERVICES of NAVA RAIPUR ATAL NAGAR VIKAS PRADHIKARAN (NRANVP)
B. Purchases/ Work Orders
11. Prepare &Maintenance of Store records
12. Prepare &Maintenance of Fixed Assets register in accordance with the prescribed guidelines
under Indian regulations
13. Prepare &maintaining stock register (consumable and non-consumable products)
C. Income Tax
14. To provide consultation on all matters related with Income Tax such as - Tax deduction at
source, advising on income tax rates, provisions. Assessment provisions, Appeal related
issues, Tax planning etc.
15. To file I.T. Return, Petition for tax exemption etc.
16. To prepare and submit Income Tax (TDS) Return &issue Certificates
17. To handle Income tax Assessments, File and appear Income Tax Appeal etc.
18. To File Appeal & reply and assist in cases related to income tax at different Judicial and Non-
judicial bodies and forums (Such as Assessing Officer IT, Commissioner Appeal IT, Tribunal
etc)
D. Service Tax/ GST related/other taxes as per law
19. Invoice Issuance on compliance with GST Laws, Preparation of Invoice issued Registers,
keep track Invoice No. etc.
20. Review of all existing contracts/agreements for procurement and service (Expenses &
revenue) and tax implications thereon and receiving/ recommending changes for enabling the
same to be tax efficient.
21. Proposing/recommending tax clauses for future contracts/agreements.
22. Recommendation on the pricing policy and business model to be adopted under the GST
Laws.
23. Analysis of each Income general ledger. Expenses general ledger and significant transaction/
agreements to suggest the best tax efficient treatment.
24. To render brief legal advice vide electronic mail/personal meeting pertaining to Service Tax &
Goods and Service Tax provisions relevant to the activities of the NRANVP as and
when asked.
25. Advise on treatment of available CENVAT credit balance.
26. Advise and assist in maintenance of documents necessary for availing input credit of
IGST, CGST and SGST.
27. Review accounts/check books and accounts / records whether the same is properly updated
or not.
28. To advice on Vendor management to ensure that NRANVP gets due input Tax Credit.
29. To opine and customize the tax planning.
30. Evaluation of various output service/Output Products and to check whether the said
services/product have been classified properly in your registration certificate or not, if not
accordingly we will amend your registration certificate. File amendments or other registration
required under GST.
31. Assistance in Maintenance of Registers and Records pertaining to goods and service tax (if
required).
32. Calculation of monthly IGST, CGST and SGST liability including liability under reverse
charges mechanism.
33. Filling of periodic returns GSTR-1, GSTR-2, GSTR-3 pertaining to GST Act/ norms/
guidelines.
34. Scrutiny of expenses head wise and suggesting the suitable changes in your information
system in such a way that it can ease the determination and calculation of the applicability of
GST on reverse charge basis.
35. Updating about every change in provisions/ law.
36. Updating of full text of laws, Judgment, administrative rules and regulations, upon specific
request.
37. Supply of gist of various provisions of goods and service tax which has the impact on
NRANVP business. Provide the reckoner of all provision of goods and service tax which might
have impact on NRANVP business.
38. To alarm NRANVP time to time, with respect to any possible threats pertaining to goods and
service tax i.e. Department Stand on any particular issue pertaining to your business.
39. To handle all the previous cases which is pending in Service Tax, Vat or GST.
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RFP No. 8243/Fin./2019, dt. 07.12.2019
RFP for SELECTION of CA FIRM for ACCOUNTS, TAXATION (DIRECT & INDIRECT) FINANCIAL
CONSULTANCY SERVICES of NAVA RAIPUR ATAL NAGAR VIKAS PRADHIKARAN (NRANVP)
40. File appeal& reply in Service Tax, VAT or GST whenever required.
41. To prepare reply of all letters regarding Service Tax, VAT or GST.
42. Preparing replies to queries raised by GST/Service Tax authorities, Statutory Auditors,
Government Auditors and Internal Auditors.
43. To handle GST/Service tax department Audit.
44. To file & reply for refund claims, in any (Including Previous Cases )
45. To review and suggest overall improvement in ongoing system including IT support as per
provision of Service Tax/GST Law.
46. To verify completeness and accuracy of RCM liability.
47. To verified HSN/SAC code.
48. Any other works related to GST Laws, Service Tax etc.
49. Pre-GST invoices shall be checked and proper suggestions shall be provided to process in
invoices.
50. To handle and assist in cases related to indirect tax at different Judicial and Non-judicial
bodies and forums (Such Tribunal, High Court, Supreme Court etc)
E. System Designing for Accounts/ Controls
51. To give consultation on the above with a view that accurate timely information is available
from accounts and at the same time accounts should provide checks and balances for overall
control
52. To review all statutory compliances, on periodical basis and report the same to designated
authorities
F. Compliance of various Schemes of Government of India, State Government etc.
53. To prepare compliance and action taken report regarding loan / grant taken up to present
quarter.
54. To prepare pre alert report for action need to be taken for next two consecutive quarters
G. Project Reports, Review of Loans, RERA etc.
55. To give consultation on the above with a view that if NRANVP wants take loans from
banks/other financial institutions.
56. Preparation of project report/cash flow statement and other documents whichever is
necessary for availing the Loan.
57. Prepare documents for review of term loans.
58. Prepare all the documents required to be submitted in RERA for RERA Compliances.
59. Registration & compliances of RERA.
60. Provide certificate to banks, RERA and other institutions/entities if required.
Timelines of Deliverables
Registration and filing of documents with RERA for compliances as per the applicable
timelines provided by RERA
5. LIQUIDATED DAMAGES AND COMPENSATION
5.1 Liquidated Damages/ Compensation
5.1.1 Liquidated Damages for error/variation
In case any error or variation is detected in the deliverables by the Consultant and such error
or variation is the result of negligence or lack of due diligence on the part of the Consultant
and resulted in the financial loss to the authority, the consequential damages thereof shall be
quantified by the Authority in a reasonable manner and recovered from the Consultant by way
of deemed liquidated damages, subject to a maximum of the 5% Annual Agreement Value.
5.1.2 Compensation for delay
In case of delay in delivery of Services as defined in the Timelines of Deliverables of the
Scope of Work, liquidated damages not exceeding an amount equal to 0.2% (zero point two
per cent) of the Agreement Value per day, subject to a maximum of 5% (Five per cent) of the
Annual Agreement Value shall be imposed. However, in case of delay due to reasons beyond
20 | P a g e
RFP No. 8243/Fin./2019, dt. 07.12.2019
RFP for SELECTION of CA FIRM for ACCOUNTS, TAXATION (DIRECT & INDIRECT) FINANCIAL
CONSULTANCY SERVICES of NAVA RAIPUR ATAL NAGAR VIKAS PRADHIKARAN (NRANVP)
the control of the Consultant, suitable extension of time shall be granted. In this regard the
decision of CEO NRANVP shall be final and binding.
5.1.3 Encashment and appropriation of Performance Guarantee
The Authority shall have the right to invoke and appropriate the proceeds of the Performance
Guarantee or any other amount due toNRANVP, in whole or in part, without notice to the
Consultant in the event of breach of this Agreement or for recovery of liquidated damages
caused due to failure to comply with the timelines for deliverables mentioned in the Scope of
work.
5.1.4 Compensation for other deficiencies
Compensation in addition to the liquidated damages for error/ variation (as specified in 5.1.1
)and compensation for delays specified in5.1.2 Warning may be issued to the Consultant for
minor/ major deficiencies on its part(Event rectification period). In the case of significant
deficiencies in services/ deliverables causing adverse effect on the Authority,Compensation
notexceeding 5% of Annual contract value or fees paid to the Consultant shall be levied.
21 | P a g e
RFP No. 8243/Fin./2019, dt. 07.12.2019
RFP for SELECTION of CA FIRM for ACCOUNTS, TAXATION (DIRECT & INDIRECT) FINANCIAL
CONSULTANCY SERVICES of NAVA RAIPUR ATAL NAGAR VIKAS PRADHIKARAN (NRANVP)
Appendix 1: Checklist for Submission of RFP
Status
Comments, if
S. No. Enclosures to the RFP (Submitted/
any
Not Submitted)
1 Envelop 1& 2 All put it in outer Envelope-3
Envelope1
2 Document fee INR 5,900/- in the form of Bank
Draft payable to CEO, Nava Raipur Atal
NagarVikasPradhikaran payable at Raipur
3 Checklist for submission of RFP (Appendix 1)
4 Letter comprising the bid (Appendix 2)
5 Declaration (Appendix 3 & 4)
6 EMD in the prescribed format as per clause 2.4.2
7 Details of Applicant (Appendix 7)
8 Applicant Information (Appendix-8)
9 Power of Attorney for signing of Bid in the
prescribed format(Appendix 9)
10 Certified copy of Certificate of Incorporation/
Partnership Deed
11 Applicant's duly audited balance sheet and profit
and loss account for the preceding three years;
2015-16, 2016-17 and 2017-18 or 2016-17, 2017-
18 and 2018-19
12 A copy of complete bid document & addendum if
any along with draft Agreement with each page
initialled by the person signing the Bid in
pursuance of the Power of Attorney
13 A self-certification from authorized signatory that
the applicant has not been blacklisted as per
Clause 3.3.4 & 3.3.5.
14 Technical Experience (Appendix 10) with
supporting documents
15 Financial capacity (Appendix 11) with
supporting documents
16 Curriculum Vitae(Appendix 12)
17 Any other information as required in RFP
Envelope - 2
17 Financial Proposal (Appendix 13)
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RFP No. 8243/Fin./2019, dt. 07.12.2019
RFP for SELECTION of CA FIRM for ACCOUNTS, TAXATION (DIRECT & INDIRECT) FINANCIAL
CONSULTANCY SERVICES of NAVA RAIPUR ATAL NAGAR VIKAS PRADHIKARAN (NRANVP)
Appendix 2: Format for Covering Letter
Date:
To,
CEO
Nava Raipur Atal NagarVikasPradhikaran (NRANVP),
ParyavasBhawan, North Block, Sector-19,
Nava Raipur Atal Nagar - 492002 (C.G.)
Sub: SELECTION of CA FIRM for ACCOUNTS, TAXATION (DIRECT & INDIRECT) AND
FINANCIAL CONSULTANCY SERVICES of NAVA RAIPUR ATAL NAGAR VIKAS PRADHIKARAN
(NRANVP)
Dear Sir,
1. With reference to your RFP document No. ___________ I/we, having examined the RFP
document and understood its contents, hereby submit my/our Bid for the aforesaid project.
The Bid is unconditional and unqualified.
2. All information provided in the Bid and in the Appendices and Annexures is true and correct
and all documents accompanying such Bid are true copies of their respective originals.
3. This statement is made for the express purpose of qualifying as an Applicant for account
management of NRANVP.
4. I/ We shall make available to the Authority any additional information it may find necessary or
require to supplement or authenticate the Bid.
5. I/ We acknowledge the right of the Authority to reject our Bid without assigning any reason or
otherwise and hereby waive our right to challenge the same on any account whatsoever.
6. We certify that in the last 3 (three) years, we have neither failed to perform on any contract,
as evidenced by imposition of a penalty or a judicial pronouncement or arbitration award, nor
been expelled from any project or contract nor have had any contract terminated for breach
on our part.
7. I/ We declare that:
a) I/ We have examined and have no reservations to the RFP document, including any
Addendum issued by the Authority;
b) I/ We do not have any conflict of interest in accordance with Clause 3.2 of the RFP document;
c) I/We have not directly or indirectly engaged or indulged in any corrupt practice, fraudulent
practice, coercive practice, undesirable practice or restrictive practice, as defined in Clause
3.2.5 of the Volume II of this RFP, in respect of any tender or request for proposal issued by
or any agreement entered into with the Authority or any other public sector enterprise or any
government, Central or State; and
d) I/ We hereby certify that we have taken steps to ensure that in conformity with the provisions
of Clause 3.2.5 of the Volume II of this RFP, no person acting for us or on our behalf has
engaged or will engage in any corrupt practice, fraudulent practice, coercive practice,
undesirable practice or restrictive practice.
8. I/ We understand that you may cancel the Bidding Process at any time and that you are
neither bound to accept any Bid that you may receive nor to invite the Applicants to Bid for the
Work, without incurring any liability to the Applicants, in accordance with Clause 2.10 of the
RFP document.
9. I/ We believe that we/ satisfy the Turnover criteria and meet(s) the requirements as specified
in the RFP document and are/ is qualified to submit a Bid.
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RFP No. 8243/Fin./2019, dt. 07.12.2019
RFP for SELECTION of CA FIRM for ACCOUNTS, TAXATION (DIRECT & INDIRECT) FINANCIAL
CONSULTANCY SERVICES of NAVA RAIPUR ATAL NAGAR VIKAS PRADHIKARAN (NRANVP)
10. I/ We declare that we/ are/ is not a Member of any other firm submitting a Bid against this
RFP.
11. I/ We certify that in regard to matters other than security and integrity of the country, we have
not been convicted by a Court of Law or indicted or adverse orders passed by a regulatory
authority which could cast a doubt on our ability to undertake the Project or which relates to a
grave offence that outrages the moral sense of the community.
12. I/ We further certify that in regard to matters relating to security and integrity of the country,
we have not been charge-sheeted by any agency of the Government or convicted by a Court
of Law for any offence committed by us or by any of our Associates.
13. I/ We further certify that no investigation by a regulatory authority is pending either against us
or against our Associates or against our Partners.
14. I/ We undertake that in case due to any change in facts or circumstances during the Bidding
Process, we are attracted by the provisions of disqualification in terms of the guidelines
referred to above, we shall intimate the Authority of the same immediately.
15. In the event of my/ our being declared as the Selected Applicant, I/We agree to enter into an
Agreement in accordance with the draft that has been provided to me/us prior to the Proposal
Due Date. We agree not to seek any changes in the aforesaid draft and agree to abide by the
same.
16. I/We have studied all the Bidding Documents carefully. We understand that except to the
extent as expressly set forth in the Agreement, we shall have no claim, right or title arising out
of any documents or information provided to us by the Authority or in respect of any matter
arising out of or concerning or relating to the Bidding Process including the award of contract.
17. I/We agree and understand that the Bid is subject to the provisions of the Bidding Documents.
In no case, I/We shall have any claim or right of whatsoever nature if the Project / is not
awarded to me/us or our Bid is not opened.
18. The power of attorney for signing of Bid is as per format provided in the RFP enclosed.
19. I/ We hereby confirm that we are in compliance of/ shall comply with the requirements of
SELECTION of CA FIRM for ACCOUNTS, TAXATION (DIRECT & INDIRECT) AND
FINANCIAL CONSULTANCY SERVICES of NAVA RAIPUR ATAL NAGAR VIKAS
PRADHIKARAN (NRANVP)
20. I/we agree and undertake to abide by all the terms and conditions of the RFP document.
21. I/We agree and undertake to be liable for all the obligations of the Agreement.
In witness thereof, I/We submit this Bid under and in accordance with the terms of the RFP document.
Yours faithfully,
(Signature of the Authorised Signatory)
(Name and designation of the Authorised signatory)
Date:
Place:
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RFP No. 8243/Fin./2019, dt. 07.12.2019
RFP for SELECTION of CA FIRM for ACCOUNTS, TAXATION (DIRECT & INDIRECT) FINANCIAL
CONSULTANCY SERVICES of NAVA RAIPUR ATAL NAGAR VIKAS PRADHIKARAN (NRANVP)
Appendix 3: Important Instructions to Applicants Who has Downloaded the RFP Document
from Website
The Applicant,who has downloaded the RFPs from the web, should read the following important
instructions carefully before actually quoting the rates and submitting the RFP documents:-
1. The Applicant should see carefully and ensure that the complete RFP document as per the
index given.
2. The printout of RFP document should be taken on A4 paper only and the printer settings etc.
are such that document is printed as appearing in the web and there is no change in
formatting, number of pages etc.
3. The Applicant should ensure that no page in the down loaded RFP document is missing.
4. The Applicant should ensure that all pages in the down loaded RFP document are legible and
clear and are printed on a good quality paper.
5. The Applicant should ensure that every page of the downloaded RFP document is signed by
Applicant (Authorised Signatory).
6. The Applicant should ensure that the downloaded RFP document is properly spiral bound,
numbered and sealed before submitting the same.
7. The Applicant shall furnish a declaration to this effect that no addition/deletion/ corrections
have been made in the RFP document submitted and it is identical to the RFP document
appearing on Web site.
8. The Applicant should read carefully and sign the declaration given on the next page before
submitting the RFP.
9. The cost of RFP should be submitted along with the EMD as detailed in RFP.
CEO, NRANVP
Appendix4: Declaration
(To be given by the Applicant who has downloaded the RFP from theWebsite)
It is to certify that:
1. I / We have submitted the RFPs in the Performa as downloaded directly from the Website and
there is no change in formatting, page numbering etc.
2. I / We have submitted RFP documents which are same / identical as available in the website.
3. I / We have not made any modifications / corrections / additions /deletions etc. in the RFP
documents downloaded from web by me / us.
4. I / We have checked that no page is missing and all pages as per the index are available &
that all pages of RFP document submitted by us are clear and legible.
5. I / We have signed (Authorised Signatory) all the pages of the RFP document before
submitting the same.
6. I / We have sealed the RFP documents by Wax /Adhesive tape properly before submitting the
same.
7. I / We have submitted the cost of RFP along with the EMD and all Credentials.
8. I / We have read carefully and understood the important instructions to all Applicants who
have downloaded the RFPs from the web.
9. In case at any stage later, it is found that there is difference in my/our downloaded RFP
documents from the original, NRANVP shall have the absolute right to take any action as
deemed fit without any prior intimation to me / us.
10. In case at any stage later, it is found that there is difference in my/our downloaded RFP
documents from the original, the Proposal / work will be cancelled and Earnest Money /
Performance guarantee/ Security Deposit will be forfeited at any stage whenever it is so
noticed. NRANVP will not pay any damages to me / us on this account.
Dated:
Address:
Phone No:
(Applicant)
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RFP No. 8243/Fin./2019, dt. 07.12.2019
RFP for SELECTION of CA FIRM for ACCOUNTS, TAXATION (DIRECT & INDIRECT) FINANCIAL
CONSULTANCY SERVICES of NAVA RAIPUR ATAL NAGAR VIKAS PRADHIKARAN (NRANVP)
Appendix 5 - Format of Bank Guarantee for Earnest Money Deposit (EMD)
B.G. No. Dated:
1. In consideration of you, Chief Executive Officer, Nava Raipur Atal NagarVikasPradhikaran, having its
office at Capitol Complex, Sector-19, Nava Raipur Atal Nagar 492002, Chhattisgarh (hereinafter
referred to as the "NRANVP", which expression shall unless it be repugnant to the subject or context
thereof include its, successors and assigns) having agreed to receive the Tender of and having its
office at
___________________and acting on behalf of the Tendered (hereinafter referred to as the Tenderer"
which expression shall unless it be repugnant to the subject or context thereof include its/their
executors administrators, successors and assigns), "RFP for SELECTION of CA FIRM for
ACCOUNTS, TAXATION (DIRECT & INDIRECT) AND FINANCIAL CONSULTANCY SERVICES of
NAVA RAIPUR ATAL NAGAR VIKAS PRADHIKARAN (NRANVP)"in Nava Raipur Atal Nagar
(hereinafter referred to as "the Project") pursuant to the Tender Document no................................
Dated.................... issued in respect of the Project and other related documents (hereinafter
collectively referred to as "Tender Documents"), we [Name of the Bank] having our registered office at
and one of its branches at (hereinafter referred to as the "Bank"), at the request of the Tenderer, do
hereby in terms of the Tenderer Document, irrevocably, unconditionally and without reservation
guarantee the due and faithful fulfilment and compliance of the terms and conditions of the
RFPDocument by the said Tenderer and unconditionally and irrevocably undertake to pay forthwith to
NRANVP an amount of INR /- (Indian Rupees only) as Earnest Money Deposit (hereinafter referred to
as the "Earnest Money Deposit") as our primary obligation without any demur, reservation, recourse,
contest or protest and without reference to the Tenderer if the Tenderer shall fail to fulfil or comply
with all or any of the terms and conditions contained in the said Tender Documents
2. Any such written demand made by NRANVP stating that the Tenderer is in default of the due and
faithful fulfilment and compliance with the terms and conditions contained in the Tender Documents
shall be final, conclusive and binding on the Bank.
3. We, the Bank, do hereby unconditionally undertake to pay the amounts due and payable under this
Guarantee without any demur, reservation, recourse, contest or protest and without any reference to
the Tenderer or any other person and irrespective of whether the claim of NRANVP is disputed by the
Tenderer or not merely on the first demand from NRANVP stating that the amount claimed is due to
NRANVP by reason of failure of the Tenderer to fulfil and comply with the terms and conditions
contained in the Tender Documents including failure of the said Tenderer to keep its Tender open
during the Tender validity period as set forth in the said Tender Documents for any reason
whatsoever. Any such demand made on the Bank shall be conclusive as regards amount due and
payable by the Bank under this Guarantee. However, our liability under this Guarantee shall be
restricted to an amount not exceeding INR_____________________(Indian Rupees only).
4. This Guarantee shall be irrevocable and remain in full force for a period of 240 (Two hundred and
forty) days from the Tender Due Date or for such extended period as may be mutually agreed
between NRANVP and the Tenderer, and agreed to by the Bank, and shall continue to be enforceable
till all amounts under this Guarantee have been paid.
5. We, the Bank, further agree that NRANVP shall be the sole judge to decide as to whether the
Tenderer is in default of due and faithful fulfilment and compliance with the terms and conditions
contained in the Tender Documents including, inter alia, the failure of the Tenderer to keep its Tender
open during the Tender validity period set forth in the said Tender Documents, and the decision of
NRANVP that the Tenderer is in default as aforesaid shall be final and binding on us, notwithstanding
any differences between NRANVP and the Tenderer or any dispute pending before any Court,
Tribunal, Arbitrator or any other Authority.
6. The Guarantee shall not be affected by any change in the constitution or winding up of the Tenderer
or the Bank or any absorption, merger or amalgamation of the Tenderer or the Bank with any other
person.
7. In order to give full effect to this Guarantee, NRANVP shall be entitled to treat the Bank as the
principal debtor. NRANVP shall have the fullest liberty without affecting in any way the liability of the
Bank under this Guarantee from time to time to vary any of the terms and conditions contained in the
said Tender Documents or to extend time for submission of the Tenders or the Tender validity period
or the period for conveying acceptance of Letter of Award by the Tenderer or the period for fulfilment
and compliance with all or any of the terms and conditions contained in the said Tender Documents
by the said Tenderer or to postpone for any time and from time to time any of the powers exercisable
by it against the said Tenderer and either to enforce or forbear from enforcing any of the terms and
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RFP No. 8243/Fin./2019, dt. 07.12.2019
RFP for SELECTION of CA FIRM for ACCOUNTS, TAXATION (DIRECT & INDIRECT) FINANCIAL
CONSULTANCY SERVICES of NAVA RAIPUR ATAL NAGAR VIKAS PRADHIKARAN (NRANVP)
conditions contained in the said Tender Documents or the securities available to NRANVP, and the
Bank shall not be released from its liability under these presents by any exercise by NRANVP of the
liberty with reference to the matters aforesaid or by reason of time being given to the said Tenderer or
any other forbearance, act or omission on the part of NRANVP or any indulgence by NRANVP to the
said Tenderer or by any change in the constitution of NRANVP or its absorption, merger or
amalgamation with any other body or any other matter or thing whatsoever which under the law
relating to sureties would but for this provision have the effect of releasing the Bank from its such
liability.
8. Any notice by way of request, demand or otherwise hereunder shall be sufficiently given or made if
addressed to the Bank and sent by courier or by registered mail to the Bank at the address set forth
herein.
9. We undertake to make the payment on receipt of your notice of claim on us addressed to [name of
Bank along with branch address] and delivered at our above branch who shall be deemed to have
been duly authorized to receive the said notice of claim.
10. It shall not be necessary for NRANVP to proceed against the said Tenderer before proceeding
against the Bank and the guarantee herein contained shall be enforceable against the Bank,
notwithstanding any other security which NRANVP may have obtained from the said Tenderer or any
other person and which shall, at the time when proceedings are taken against the Bank hereunder, be
outstanding or unrealized.
11. We, the Bank, further undertake not to revoke this Guarantee during its currency except with the
previous express consent of NRANVP in writing.
12. The Bank declares that it has power to issue this Guarantee and discharge the obligations
contemplated herein, the undersigned is duly authorized and has full power to execute this Guarantee
for and on behalf of the Bank.
13. The Bank Guarantee number_________, dated shall be operative at Raipur/ Nava Raipur Atal Nagar
and if invoked, be encashable at (name of bank and its branch in Raipur/ Nava Raipur Atal Nagar and
branch code).
Signed and Delivered by
By the hand of Mr./Ms____, its_____and authorized official.
(Signature of the Authorised Signatory)
(Official Seal)
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RFP No. 8243/Fin./2019, dt. 07.12.2019
RFP for SELECTION of CA FIRM for ACCOUNTS, TAXATION (DIRECT & INDIRECT) FINANCIAL
CONSULTANCY SERVICES of NAVA RAIPUR ATAL NAGAR VIKAS PRADHIKARAN (NRANVP)
Appendix 6 - Form of Performance Security (Bank Guarantee)
To,
CEO
Nava Raipur Atal NagarVikasPradhikaran (NRANVP)
ParyavasBhawan, North Block,
Sector-19,
Nava Raipur Atal Nagar Chhattisgarh
WHEREAS _____________________________________________[Name and address of the Law
Firm] (hereinafter called "the Firm") has undertaken, in pursuance of RFP no. 8243/Fin./2019, dated
07/12/2019 to provide the services on terms and conditions set forth in the Draft Contract under
above mentioned Request for Proposal document for "RFP for SELECTION of CA FIRM for
ACCOUNTS, TAXATION (DIRECT & INDIRECT) AND FINANCIAL CONSULTANCY SERVICES of
NAVA RAIPUR ATAL NAGAR VIKAS PRADHIKARAN (NRANVP)".
AND WHEREAS it has been stipulated by you in the said Contract/RFP that the Firm shall furnish you
with a Bank Guarantee by a Scheduled Nationalized Bank for the sum specified therein as security for
compliance with his obligations in accordance with the Contract/RFP.
AND WHEREAS we _____________________________________________ (Name and address of
the bank) have agreed to give the firm such a bank Guarantee.
NOW THEREOF we hereby affirm that we are the Guarantor and responsible to you, on behalf of the
Firm up to a total of _____________________________________ [amount of Guarantee]
_____________________________ [in words], such sum being payable in Indian Rupees, and we
undertake to pay you such amount in favour of CEW, NRANVP, through our branch operable at
Raipur at _______________________________ (provide the address of the branch at Raipur) and if
invoked, be encashable at _______________________________(address and code no. of branch at
Raipur) of ____________________________ bank, upon your first written claim or demand, and
without cavil or argument, any sum or sums within the limits of
______________________________________[amount of Guarantee] as aforesaid without your
needing to prove or to show grounds or reasons for your demand for the sum specified therein.
We hereby waive the necessity of your demanding the said debt from the Firm before presenting us
with the demand.
We further agree that no change or addition to or other modification of the terms of the Contract or of
the services to be performed there under or of any of the Contract documents which may be made
between you and the Firm shall in any way release us from any liability under this guarantee, and we
hereby waive notice of any such change, addition or modification.
The liability of the Bank under this Guarantee shall not be affected by any change in the constitution
of the Firm or of the Bank.
Notwithstanding anything contained herein before, our liability under this guarantee is restricted to
INR_____________________ (Rupees ________________________________ in words) and the
guarantee shall remain valid till _____________________________ that is until ______ days from
the date of Signing of this Agreement (letter no ______________________ dated
_____________________) issued to the Firm, Unless a claim or a demand or a request for extension
in writing is made upon us on or before _____________________ [date] before
______________________________ [Indian standard time] all our liability under this guarantee shall
cease to be in effect in all respects whether or not the original bank guarantee is returned to us.
This guarantee shall be extended/renewed, before the expiry of this Bank Guaranty, if required, for a
period up to 3 months from the date of completion of assignment by the Firm.
This Bank Guaranty no. _______________dated ___________________ shall be operative at Raipur
and if invoked, be encashable at the ______________________________________--[name of the
bank and its branch at Raipur], branch code no. _________________________________
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RFP No. 8243/Fin./2019, dt. 07.12.2019
RFP for SELECTION of CA FIRM for ACCOUNTS, TAXATION (DIRECT & INDIRECT) FINANCIAL
CONSULTANCY SERVICES of NAVA RAIPUR ATAL NAGAR VIKAS PRADHIKARAN (NRANVP)
Signature and Seal of the Guarantor______________________
Name and Designation ________________________________
Name and Seal of the Bank ____________________________
Address ___________________________________________
Date ________________________________________________
In presence of
1. _______________________________________
(Name, Signature & Occupation)
2. _______________________________________
(Name, Signature & Occupation)
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RFP No. 8243/Fin./2019, dt. 07.12.2019
RFP for SELECTION of CA FIRM for ACCOUNTS, TAXATION (DIRECT & INDIRECT) FINANCIAL
CONSULTANCY SERVICES of NAVA RAIPUR ATAL NAGAR VIKAS PRADHIKARAN (NRANVP)
Appendix 7 - Details of Applicant
1. Applicant Details
S. No. Particulars Details
1. Name of the Firm (in Capital Letters)
2. Constitution of Firm
3. Address of the Head Office (incl. Tel Phone)
4. Address of the Office in Chhattisgarh (incl. Tel Phone)
4. PAN of the Firm
5. GST No.
6. ICAI Registration No.
7. Date of constitution of the Firm
8. Number of Full time Partners as on PDD
9. Number of full time CA/CMA Employee as on PDD
10. Number of Staff employed full
time with Firm as
a. Article/Clerks
b. Other Staff
11. Number of Branches
12. Whether the Firm has experience in any GST
ConsultancyandAccount Management or any other
services for any Govt. agency/ Companies/Corporations
etc.
13. Whether there any court cases/arbitration/any other
legal case against the Firm
(If yes, please provide details in separate annexure)
14. Contact Person
(Mobile No:
Email address: )
Signature of Applicant (Authorised Signatory)
________________________________________
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RFP No. 8243/Fin./2019, dt. 07.12.2019
RFP for SELECTION of CA FIRM for ACCOUNTS, TAXATION (DIRECT & INDIRECT) FINANCIAL
CONSULTANCY SERVICES of NAVA RAIPUR ATAL NAGAR VIKAS PRADHIKARAN (NRANVP)
Appendix 8: Applicant Information
i. Latest Details of Full time Partners of the Firm
S.No Name of Partners Membership FCA/ACA Date of joining Date of
No. the becoming
Firm FCA
(Full Time)
ii. Latest Details of Full time Employees of the Firm
S. No Name Qualification Date of Joining as
Employee
Name of the Applicant
_____________________
Signature of the Applicant
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RFP No. 8243/Fin./2019, dt. 07.12.2019
RFP for SELECTION of CA FIRM for ACCOUNTS, TAXATION (DIRECT & INDIRECT) FINANCIAL
CONSULTANCY SERVICES of NAVA RAIPUR ATAL NAGAR VIKAS PRADHIKARAN (NRANVP)
Appendix 9 - Power of Attorney for Signing of Bid
(On a Non-Judicial Stamp Paper of INR 100 duly attested by notary public)
Know all men by these presents, We,________________ (name of the firm and address of the
registered office) do hereby irrevocably constitute, nominate, appoint and authorise Mr. / Ms(Name),
son/daughter/wife of and presently residing at ______, who is presently employed with us and holding
the position of "RFP for SELECTION of CA FIRM for ACCOUNTS, TAXATION (DIRECT &
INDIRECT) AND FINANCIAL CONSULTANCY SERVICES of NAVA RAIPUR ATAL NAGAR VIKAS
PRADHIKARAN (NRANVP)" as our true and lawful attorney (hereinafter referred to as the "Attorney")
to do in our name and on our behalf, all such acts, deeds and things as are necessary or required in
connection with or incidental to submission of our bid for the proposed or being developed by Nava
Raipur Atal NagarVikasPradhikaran (the "Authority") including but not limited to signing and
submission of all Bids, bids and other documents and writings, participate in Applicants' and other
conferences and providing information / responses to the Authority, representing us in all matters
before the Authority, signing and execution of all contracts including the Agreement and undertakings
consequent to acceptance of our bid, and generally dealing with the Authority in all matters in
connection with or relating to or arising out of our bid for the said Project and/or upon award thereof to
us and/or till the entering into of the Agreement with the Authority.
AND we hereby agree to ratify and confirm and do hereby ratify and confirm all acts, deeds and things
lawfully done or caused to be done by our said Attorney pursuant to and in exercise of the powers
conferred by this Power of Attorney and that all acts, deeds and things done by our said Attorney in
exercise of the powers hereby conferred shall and shall always be deemed to have been done by us.
In witness whereof we, the above named principal have executed this power of attorney on this
_____day of _____, 20**.
For
(Signature, name, designation and address)
Witnesses:
1.
2.
(Notarised)
(Accepted)
(Signature)
(Name, Title and Address of the Attorney)
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RFP No. 8243/Fin./2019, dt. 07.12.2019
RFP for SELECTION of CA FIRM for ACCOUNTS, TAXATION (DIRECT & INDIRECT) FINANCIAL
CONSULTANCY SERVICES of NAVA RAIPUR ATAL NAGAR VIKAS PRADHIKARAN (NRANVP)
Appendix 10 - Format for Technical Experience
(To be filled for each service provided)
Whether the client was a
Government Professional
Brief of the
SI. Name of the Name of undertaking/PSU/ Fee Start Date of
Service
No. Assignment the Client Companies/ULB/Municipal Charged Assignment
provided
Corporation/Development (INR)
Authority
1 Start Date:
2 Start Date:
3 Start Date:
Note:
1. For above experience, the CA Firm must submit a copy of the Work orders/Agreements
from the client.
2. The above Experience shall not be considered for evaluation if Work orders/
Agreements from client detailing the name of assignment, nature of work and date of
start of service and/or Professional Fee is not furnished by the Applicant.
3. Professional fees of the assignments shall not be considered for evaluation if this
certificate is not signed and stamped by the Statutory Auditor/CA.
4. The renewal/ extension of any ongoing assignment shall not be considered as a
separate assignment
5. The reappointment of any assignment shall be considered as a new assignment. The
Applicant shall furnish separate Work Order/ Agreement for each such reappointment.
This is to certify that the above information has been examined by us on the basis of relevant
documents & other relevant information and the information submitted above is as per record and as
per details of documents annexed herewith.
___________________________________
Signature and Seal of
Chartered Accountant/Statutory Auditor
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RFP No. 8243/Fin./2019, dt. 07.12.2019
RFP for SELECTION of CA FIRM for ACCOUNTS, TAXATION (DIRECT & INDIRECT) FINANCIAL
CONSULTANCY SERVICES of NAVA RAIPUR ATAL NAGAR VIKAS PRADHIKARAN (NRANVP)
Appendix 11- Financial Capacity of the Applicant
Name of Applicant
Average Annual turnover:
S. No. Year Turnover (INR Cr)
1 2015-16 or 2016-17
2 2016-17 or 2017-18
3 2017-18 or 2018-19
Average Annual Turnover for the past 3
Financial Years (2015-16, 2016-17 and
2017-18 or 2016-17, 2017-18 and 2018-
19)
__________________________
Signature of the Authorized Signatory
Seal of the firm
This is to certify that the above information of M/s _______________________________ has been
examined by us on the basis of relevant documents & other relevant information and the information
submitted above is as per record and as per details of documents annexed herewith.
___________________________________
Signature and Seal of
Chartered Accountant/Statutory Auditor
Note: The Applicant shall submit Audited Annual Accounts in support of the financial data.
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RFP No. 8243/Fin./2019, dt. 07.12.2019
RFP for SELECTION of CA FIRM for ACCOUNTS, TAXATION (DIRECT & INDIRECT) FINANCIAL
CONSULTANCY SERVICES of NAVA RAIPUR ATAL NAGAR VIKAS PRADHIKARAN (NRANVP)
Appendix 12- Curriculum Vitae
1. Proposed Position
2. Name of Firm:
3. Name of Staff:
4. Date of Birth
5. Nationality
6. Education
Name of Institution Degree(s) or Diploma(s) obtained: Date
7. Membership in Professional Associations/ Trainings attended
8. Countries of Work Experience:
9. Languages
Language Reading Speaking Writing
10. Employment Record:
FROM: TO :
EMPLOYER
POSITION/S HELD
11. Work Undertaken that Best Illustrates Capacity to Handle the Tasks Assigned
Name of assignment or project:
Year:
Location:
Client:
Main project features:
Position/s held:
Activities Performed:
12. Certification
I, the undersigned, certify that to the best of my knowledge and belief, this CV correctly describes me, my
qualifications, and my experience. I understand that any wilful misstatement described herein may lead to my
disqualification or dismissal, if engaged.
Date:
Full name of authorized representative:
1. Assignments should be related to Account Management only
2. "Work Undertaken that Best Illustrates Capacity to Handle the Tasks Assigned" should be
provided individually for all assignments mentioned
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RFP No. 8243/Fin./2019, dt. 07.12.2019
RFP for SELECTION of CA FIRM for ACCOUNTS, TAXATION (DIRECT & INDIRECT) FINANCIAL
CONSULTANCY SERVICES of NAVA RAIPUR ATAL NAGAR VIKAS PRADHIKARAN (NRANVP)
Financial Proposal to be submitted in Separate Envelope
(Envelope 2)
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RFP No. 8243/Fin./2019, dt. 07.12.2019
RFP for SELECTION of CA FIRM for ACCOUNTS, TAXATION (DIRECT & INDIRECT) FINANCIAL
CONSULTANCY SERVICES of NAVA RAIPUR ATAL NAGAR VIKAS PRADHIKARAN (NRANVP)
Appendix 13 - Format for Financial Proposal
(On the letterhead of the Applicant)
[Location, Date]
FROM: [Name of Applicant]
............................................
............................................
............................................
To
The Chief Executive Officer (CEO)
Nava Raipur Atal NagarVikasPradhikaran
ParyavasBhawan, North Block, Sector-19,
Nava Raipur Atal Nagar 492 002, Chhattisgarh
Sub: "SELECTION of CA FIRM for ACCOUNTS, TAXATION (DIRECT & INDIRECT) AND
FINANCIAL CONSULTANCY SERVICES of NAVA RAIPUR ATAL NAGAR VIKAS PRADHIKARAN
(NRANVP)"
Dear Sir,
Having gone through this RFP document and having fully understood the scope of work for the
Project as set out in this RFP document, we are pleased to quote the following Yearly Professional
Fees over and above the Minimum Annual Fee (MAF) for providing Account Management Service to
NRANVP:
In Rupees
Minimum Annual Fee (MAF) Annual Fee Amount to Annual Fee Amount to be quoted by
(Per Annum) be quoted by the the Applicant
Applicant (in words)
(In numbers)
Rs. 25.00 Lakh
(Rs. Twenty Five Lakh only)
Note:
1. The Financial Proposal is inclusive of all out pocket expenses to be incurred towards
travel, documentation and communication.
2. The Financial Proposal shall not include GST. GST shall be paid extra.
3. In case of difference in amount quoted in figures and words, the amount mentioned in
words shall be considered for evaluation.
4. The Financial Proposal (Professional Fee quoted by the Applicant) shall be equal or
over and above the MAF, any Financial Proposal below the MAF shall be summarily
rejected.
5. In the event of absence, fees will be deducted accordingly.
Name of the Applicant
_____________________ Signature of the Applicant
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RFP No. 8243/Fin./2019, dt. 07.12.2019
RFP for SELECTION of CA FIRM for ACCOUNTS, TAXATION (DIRECT & INDIRECT) FINANCIAL
CONSULTANCY SERVICES of NAVA RAIPUR ATAL NAGAR VIKAS PRADHIKARAN (NRANVP)
Volume-II
DRAFT AGREEMENT
RFP for SELECTION of CA FIRM for ACCOUNTS,
TAXATION (DIRECT & INDIRECT) FINANCIAL
CONSULTANCY SERVICES of NAVA RAIPUR ATAL
NAGAR VIKAS PRADHIKARAN (NRANVP)
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RFP No. 8243/Fin./2019, dt. 07.12.2019
RFP for SELECTION of CA FIRM for ACCOUNTS, TAXATION (DIRECT & INDIRECT) FINANCIAL
CONSULTANCY SERVICES of NAVA RAIPUR ATAL NAGAR VIKAS PRADHIKARAN (NRANVP)
DRAFT AGREEMENT
This Agreement (the "Agreement") is made at Nava Raipur Atal Nagar (Chhattisgarh) on this
_____________ day on ________.
BY AND BETWEEN:
NAVA RAIPUR ATAL NAGAR VIKAS PRADHIKARAN (NRANVP), a body constituted under the
Nagar Tatha Gram Nivesh Adhiniyam-1973 (No. 23, Year-1973), having its Head Office at
ParyavasBhawan, North Block, Sec-19, Nava Raipur Atal Nagar (hereinafter referred to as "NRANVP"
which expression shall, unless repugnant to the context or meaning thereof, include its include it's
administrators and assigns) of the First Part
AND
__________________________________________, a firm constituted under the provisions of the
________________ and having its registered office at ___________________, (hereinafter referred
to as the "Firm" or "CA Firm" which expression shall, unless repugnant to the context or meaning
thereof, include its successors and permitted assigns and substitutes) of the Second Part.
NRANVP and Firm are collectively referred to as "Parties" and individually as "Party".
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RFP No. 8243/Fin./2019, dt. 07.12.2019
RFP for SELECTION of CA FIRM for ACCOUNTS, TAXATION (DIRECT & INDIRECT) FINANCIAL
CONSULTANCY SERVICES of NAVA RAIPUR ATAL NAGAR VIKAS PRADHIKARAN (NRANVP)
General Condition of Contract
1. General
1.1. Definitions and Interpretation
1.1.1. The words and expressions beginning with capital letters and defined in this Agreement shall,
unless the context otherwise requires, have the meaning hereinafter respectively assigned to
them:
a) "Authority" means CEO, NRANVP, Nava Raipur Atal Nagar
b) "Applicable Laws" means the laws and any other instruments having the force of law in India
as they may be issued and in force from time to time;
c) "Agreement" means this Agreement, together with all the Annexure;
d) "Confidential Information" shall have the meaning set forth in Clause 3.3;
e) "Conflict of Interest" shall have the meaning set forth in Clause 3.2 read with the provisions of
the Agreement;
f) "Dispute" shall have the meaning set forth in Clause 11.2.;
g) "Effective Date" means the date on which this Agreement comes into force and effect
pursuant to Clause 2.1;
h) "Firm" means CA Firm appointed by NRANVP, Nava Raipur Atal Nagar;
i) "Government" means the Government of Chhattisgarh; or Govt. of India as the case may be.
j) Deleted;
k) "Personnel" means hired by the CA Firm as employees and assigned to the performance of
the Services or any part thereof;
l) "Party" means the Authority or the CA Firm, as the case may be, and Parties means both of
them;
m) "Services" means the work to be performed by the CA Firm pursuant to this Agreement, as
described in the Terms of Reference hereto;
n) "RFP" means the Request for Proposal document in response to which the CA Firm's
proposal for providing Services was accepted;
o) "Third Party" means any person or entity other than the Government, the Authority, and the
CA Firm.
All terms and words not defined herein shall, unless the context otherwise requires, have the
meaning assigned to them in the RFP.
1.1.2. The following documents along with all addenda issued thereto shall be deemed to form and
be read and construed as integral part of this Agreement and in case of any contradiction
between or among them the priority in which a document would prevail over other would be
as laid down below beginning from the highest priority to the lowest priority:
a. Agreement;
b. Annexure of Agreement;
c. RFP; and
d. Letter of Award
1.2. Relation between the Parties
Nothing contained herein shall be construed as establishing a relation of master and servant or of
agent and principal as between the Authority and the CA Firm. The CA Firm shall, subject to this
Agreement, have complete charge of Personnel performing the Services and shall be fully
responsible for the Services performed by them or on their behalf hereunder.
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RFP for SELECTION of CA FIRM for ACCOUNTS, TAXATION (DIRECT & INDIRECT) FINANCIAL
CONSULTANCY SERVICES of NAVA RAIPUR ATAL NAGAR VIKAS PRADHIKARAN (NRANVP)
1.3. Rights and obligations
The mutual rights and obligations of the Authority and the Firm shall be as set forth in the
Agreement; in particular:
a. The Firm shall carry out the Services in accordance with the provisions of the Agreement; and
b. The Authority shall make payments to the Firm in accordance with the provisions of the
Agreement.
1.4. Governing law and jurisdiction
This Agreement shall be construed and interpreted in accordance with and governed by
the laws of India, and the courts at Raipur shall have exclusive jurisdiction over matters
arising out of or relating to this Agreement.
1.5. Language
All notices required to be given by one Party to the other Party and all other communications,
documentation and proceedings which are in any way relevant to this Agreement shall be in
writing and in English language.
1.6. Table of contents and headings
The table of contents, headings or sub-headings in this Agreement are for convenience of
reference only and shall not be used in, and shall not affect, the construction or interpretation
of this Agreement.
1.7. Notices
Any notice or other communication to be given by any Party to the other Party under or in
connection with the matters contemplated by this Agreement shall be in writing and shall:
a. In the case of the Firm, a notice be given by facsimile or by letter delivered by hand to the
address given and marked for attention of the Firm's Representative set out below in
Clause 1.9 or to such other person as the Firm may from time to time designate by notice to
the Authority; provided that notices or other communications to be given to an address
outside[name of the place where the CA Firm has its registered office] may, if they
are subsequently confirmed by sending a copy thereof by registered
acknowledgement due, by air mail or by courier, be sent by facsimile, firm may from time to
time designate by notice to the Authority;
b. In the case of the Authority, be given a notice by facsimile or by letter delivered by hand
and be addressed to the Authority with a copy delivered to the Authority Representative
set out below in Clause 1.9 or to such other person as the Authority may from time to time
designate by notice to the firm ; provided that if the firm does not have an office in Raipur it
may send such notice by facsimile and by registered acknowledgement due, by air mail or
by courier; and
c. Any notice or communication by a Party to the other Party, given in accordance herewith,
shall be deemed to have been delivered when in the normal course of post it ought to have
been delivered.
1.8. Location
The Services shall be performed by the firm in accordance with the provisions of RFP and at
such locations as decided by the authority time to time, including the offices of the firm
1.9. Authorized representatives
1.9.1. Any action required or permitted to be taken, and any document required or permitted to be
executed, under this Agreement by the Authority or the firm, as the case may be, taken or
executed by the officials specified in this Clause 1.9.
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RFP No. 8243/Fin./2019, dt. 07.12.2019
RFP for SELECTION of CA FIRM for ACCOUNTS, TAXATION (DIRECT & INDIRECT) FINANCIAL
CONSULTANCY SERVICES of NAVA RAIPUR ATAL NAGAR VIKAS PRADHIKARAN (NRANVP)
For Authority:
Designation Chief Executive Officer
Address Nava Raipur Atal NagarVikasPradhikaran
ParyavasBhawan, North Block Sector-19,
Nava Raipur Atal Nagar 492 002,Chhattisgarh
Phone Tel. No. 0771-2512030
Website: www.navaraipuratalnagar.com
E-Mail Address: gmfin.nranvp@cg.gov.in
For Firm/CA Firm:
Designation
Address
Phone
Website:
E-Mail Address:
1.9.2. The Authority may, from time to time, designate one of its officials as the Authority
Representative. Unless otherwise notified, the Authority Representative shall be same as
per Clause 1.9.1.
1.10. Taxes and duties
Unless otherwise specified in the Agreement, the firm shall pay all taxes, duties, fees and
other impositions as may be levied under the Applicable Laws and the Authority shall perform
such duties in regard to the deduction of such taxes as may be lawfully imposed on it.
2. Commencement, Completion And Termination of Agreement
2.1. Effectiveness of Agreement
This Agreement shall come into force and effect on the date of this Agreement i.e. with 15
days of issuance of LOA (the "Effective Date").
2.2. Commencement of Services
The firm shall commence the Services within a period of 15 (fifteen) days from the Effective
Date, unless otherwise agreed by the Parties.
2.3. Termination of Agreement for failure to commence Services
If the firm does not commence the Services within the period specified in Clause 2.2 above,
the Authority may terminate the agreement by issuing not less than 2 (two) weeks' notice to
the firm and declare this Agreement to be null and void.
2.4. Expiration of Agreement
Unless terminated earlier pursuant to Clause 2.9 hereof, this Agreement shall expire when the
Services have been completed and a period of 90 (ninety) days has elapsed after all
payments due under this Agreement, have been made.
2.5. Entire Agreement
2.5.1. This Agreement and the Annexure together constitute a complete and exclusive statement
of the terms of the agreement between the Parties on the subject hereof, and no
amendment or modification hereto shall be valid and effective unless such modification or
amendment is agreed to in writing by the Parties and duly executed by persons especially
empowered in this behalf by the respective Parties. All prior written or oral understandings,
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RFP for SELECTION of CA FIRM for ACCOUNTS, TAXATION (DIRECT & INDIRECT) FINANCIAL
CONSULTANCY SERVICES of NAVA RAIPUR ATAL NAGAR VIKAS PRADHIKARAN (NRANVP)
offers or other communications of every kind pertaining to this Agreement are abrogated
and withdrawn; provided, however, that the obligations of the firm arising out of the
provisions of the RFP shall continue to subsist and shall be deemed as part of this
Agreement.
2.5.2. Without prejudice to the generality of the provisions of Clause 2.5.1, on matters not covered
by this Agreement, the provisions of RFP shall apply.
2.6. Modification of Agreement
2.6.1. Modification of the terms and conditions of this Agreement, may only be made by
written agreement between the Parties. However, each Party shall give due
consideration to any proposals for modification made by the other Party.
2.6.2. However, modification in the Terms of Services may be made by NRANVP at any stage by
giving 30 days prior notice to the firm.
2.7. Force Majeure
2.7.1. Definition
a. For the purposes of this Agreement, "Force Majeure" means an event which is beyond the
reasonable control of a Party, and which makes a Party's performance of its obligations
hereunder impossible or so impractical as reasonably to be considered impossible in the
circumstances, and includes, but is not limited to, war, riots, civil disorder, earthquake, fire,
explosion, storm, flood or other adverse weather conditions, strikes, lockouts or other
industrial action (except where such strikes, lockouts or other industrial action are within the
power of the Party invoking Force Majeure to prevent), confiscation or any other action by
government agencies.
b. Force Majeure shall not include (i) any event which is caused by the negligence or intentional
action of a Party or such Party's employees, nor (ii) any event which a diligent Party could
reasonably have been expected to both (A) take into account at the time of the conclusion of
this Agreement and (B) avoid or overcome in the carrying out of its obligations hereunder.
c. Force Majeure shall not include insufficiency of funds or failure to make any payment required
hereunder.
2.7.2. No breach of Agreement
The failure of a Party to fulfil any of its obligations hereunder shall not be considered to be a
breach of, or default under, this Agreement insofar as such inability arises from an event of
Force Majeure, provided that the Party affected by such an event has taken all reasonable
precautions, due care and reasonable alternative measures, all with the objective of carrying
out the terms and conditions of this Agreement.
2.7.3. Measures to be taken
a. A Party affected by an event of Force Majeure shall take all reasonable measures to remove
such Party's inability to fulfil its obligations hereunder with a minimum of delay.
b. A Party affected by an event of Force Majeure shall notify the other Party of such event as
soon as possible, and in any event not later than 14 (fourteen) days following the occurrence
of such event, providing evidence of the nature and cause of such event, and shall similarly
give notice of the restoration of normal conditions as soon as possible.
c. The Parties shall take all reasonable measures to minimize the consequences of any event of
Force Majeure.
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RFP for SELECTION of CA FIRM for ACCOUNTS, TAXATION (DIRECT & INDIRECT) FINANCIAL
CONSULTANCY SERVICES of NAVA RAIPUR ATAL NAGAR VIKAS PRADHIKARAN (NRANVP)
2.7.4. Extension of time
Any period within which a Party shall, pursuant to this Agreement, complete any action or task,
shall be extended for a period equal to the time during which such Party was unable to
perform such action as a result of Force Majeure.
2.8. Consultation
Not later than 30 (thirty) days after the firm has, as the result of an event of Force Majeure,
become unable to perform a material portion of the Services, the Parties shall consult with
each other with a view to agreeing on appropriate measures to be taken in the circumstances.
2.9. Suspension of Agreement
The Authority may, by written notice of suspension to the firm , suspend all payments to the
firm hereunder if the firm shall be in breach of this Agreement or shall fail to perform any of its
obligations under this Agreement, including the carrying out of the Services; provided that
such notice of suspension (i) shall specify the nature of the breach or failure, and (ii) shall
provide an opportunity to the firm to remedy such breach or failure within a period not
exceeding thirty (30) days after receipt by the firm of such notice of suspension.
2.10. Termination of Agreement
2.10.1. By the Authority
The CEO, NRANVP may, by not less than 30 (thirty) days' written notice of termination to the
firm, such notice to be given after the occurrence of any of the events specified in this Clause
2.10.1, terminate this Agreement if:
a. the firm fails to remedy any breach hereof or any failure in the performance of its
obligations hereunder, as specified in a notice of suspension pursuant to Clause 2.8
hereinabove, within 30 (thirty) days of receipt of such notice of suspension or within such
further period as the Authority may have subsequently granted in writing; the firm becomes
insolvent or bankrupt or enters into any agreement with its creditors for relief of debt or take
advantage of any law for the benefit ofdebtors or goes into liquidation or receivership
whether compulsory or voluntary;
b. the firm fails to comply with any final decision reached as a result of arbitration proceedings
pursuant to Clause 11 hereof;
c. the firm submits to the Authority a statement which has a material effect on the rights,
obligations or interests of the Authority and which the firm knows to be false;
d. any document, information, data or statement submitted by the firm in its Proposals,
based on which the proposed client was considered eligible or successful, is found to
be false, incorrect or misleading;
e. The firm fails to perform the obligation under this agreement to the satisfaction of the
Authority;
f. as the result of Force Majeure, the firm is unable to perform a material portion of the
Services for a period of not less than 60 (sixty) days; or
g. The Authority, in its sole discretion and for any reason whatsoever, decides to terminate this
Agreement.
2.10.2. By the Firm
The Firm may, by not less than 30 (thirty) days' written notice to the Authority, such notice to
be given after the occurrence of any of the events specified in this Clause 2.10.2, terminate
this Agreement if:
a. the Authority fails to pay any money due to the Firm pursuant to this Agreement and not
subject to dispute pursuant to Clause 11 hereof within 45 (forty-five) days after receiving
written notice from the firm that such payment is overdue;
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CONSULTANCY SERVICES of NAVA RAIPUR ATAL NAGAR VIKAS PRADHIKARAN (NRANVP)
b. the Authority is in material breach of its obligations pursuant to this Agreement and has not
remedied the same within forty-five (45) days (or such longer period as the Firm may have
subsequently granted in writing) following the receipt by the Authority of the Firm's notice
specifying such breach;
c. as the result of Force Majeure, the Firm is unable to perform a material portion of the Services
for a period of not less than 60 (sixty) days; or
d. The Authority fails to comply with any final decision reached as a result of arbitration pursuant
to Clause 11 hereof.
2.10.3. Cessation of rights and obligations Upon termination of this Agreement pursuant to
Clauses 2.3 or 2.9 hereof, or upon expiration of this Agreement pursuant to Clause 2.4
hereof, all rights and obligations of the Parties hereunder shall cease, except (i) such
rights and obligations as may have accrued on the date of termination or expiration, (ii) the
obligation of confidentiality set forth in Clause 3.3 hereof, (iii) the Firms' obligation to
permit inspection, copying and auditing of its accounts and records, and any right or
remedy which a Party may have under this Agreement or the Applicable Law.
2.11. Cessation of Services
Upon termination of this Agreement by notice of either Party to the other pursuant to
Clauses 2.10.1 or 2.10.2 hereof, the firm shall, immediately upon dispatch or receipt of such
notice, take all necessary steps to bring the Services to a close in a prompt and orderly
manner and shall make every reasonable effort to keep expenditures for this purpose to a
minimum. With respect to documents prepared by the Firmand equipment and materials
furnished by the Authority, the Firm shall proceed as provided respectively by Clauses 3.7 or
3.8 hereof.
2.11.1. Payment upon Termination
Upon termination of this Agreement pursuant to Clauses 2.10.1 or 2.10.2 hereof, the
Authority shall make the following payments to the Firm (after offsetting against these
payments any amount that may be due from the Firm to the Authority):
i. Monthly Fee pursuant to Clause 6 hereof for Services satisfactorily performed prior to the
date of termination; and
2.11.2. Disputes about Events of Termination
If either Party disputes whether an event specified in Clause 2.10.1 or in Clause 2.10.2
hereof has occurred, such Party may, within 30 (thirty) days after receipt of notice of
termination from the other Party, refer the matter to arbitration pursuant to Clause 11
hereof, and this Agreement shall not be terminated on account of such event except in
accordance with the terms of any resulting arbitral award.
3. Obligations of the Firm
3.1 General
3.1.1. Standards of Performance
The Firm shall perform the Services and carry out its obligations hereunder with all due
diligence, efficiency and economy, in accordance with generally accepted professional
techniques and practices, and shall observe sound management practices, and employ
appropriate advanced technology and safe and effective equipment, machinery, materials
and methods. The Firm shall always act, in respect of any matter relating to this
Agreement or to the Services, as a faithful adviser to the Authority, and shall at all times
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RFP for SELECTION of CA FIRM for ACCOUNTS, TAXATION (DIRECT & INDIRECT) FINANCIAL
CONSULTANCY SERVICES of NAVA RAIPUR ATAL NAGAR VIKAS PRADHIKARAN (NRANVP)
support and safeguard the Authority's legitimate interests in any dealings with Sub- Agent
or Third Parties.
3.1.2. Terms of Reference
The Terms of Services to be performed by the Firm are specified in the Terms of Services
(the "TOR") at Volume1 of the RFP Document.
3.1.3. Applicable Laws
The Firm shall perform the Services in accordance with the Applicable Laws and shall take
all practicable steps to ensure that the Personnel of the Firm, comply with the Applicable
Laws.
3.2 Conflict of Interest
3.2.1 The Firm shall not have a Conflict of Interest and any breach hereof shall constitute a breach
of the Agreement.
3.2.2 Prohibition of conflicting activities
The Firm or the Personnel shall engage, either directly or indirectly, in any of the following
activities:
a. during the term of this Agreement, any business or professional activities which would
conflict with the activities assigned to them under this Agreement;
b. after the termination of this Agreement, such other activities as may be specified in the
Agreement; or
c. at any time, such other activities as have been specified in the RFP as Conflict of Interest.
3.2.3 The Firm and its Personnel shall observe the highest standards of ethics and have not
engaged in and shall not hereafter engage in any corrupt practice, fraudulent practice,
coercive practice, undesirable practice or restrictive practice (collectively the "Prohibited
Practices"). Notwithstanding anything to the contrary contained in this Agreement, the
Authority shall be entitled to terminate this Agreement forthwith by a communication in writing
to the Firm, without being liable in any manner whatsoever to the CA Firm, if it determines
that the Firm has, directly or indirectly, engaged in any Prohibited Practices in the Selection
Process or before or after entering into of this Agreement. In such an event, the Authority
shall forfeit and appropriate the performance Security, if any, as mutually agreed genuine pre-
estimated compensation and damages payable to the Authority towards, inter alia, time, cost
and effort of the Authority, without prejudice to the Authority's any other rights or remedy
hereunder or in law.
3.2.4 Without prejudice to the rights of the Authority under Clause 3.2.3 above and the other rights
and remedies which the Authority may have under this Agreement, if the Firm is found by
the Authority to have directly or indirectly, engaged or indulged in any Prohibited Practices,
during the Selection Process or before or after the execution of this Agreement, the Firm shall
not be eligible to participate in any tender or RFP issued during a period of 2 (two) years from
the date the CA Firm is found by the Authority to have directly or indirectly, engaged or
indulged in any Prohibited Practices.
3.2.5 For the purposes of Clauses 3.2.4 and 3.2.5, the following terms shall have the meaning
hereinafter respectively assigned to them:
a. "corrupt practice" means the offering, giving, receiving or soliciting, directly or indirectly, of
anything of value to influence the actions of any person connected with the Selection Process
(for removal of doubt, offering of employment or employing or engaging in any manner
whatsoever, directly or indirectly, any official of theAuthority who is or has been associated in
any manner, directly orindirectly with Selection Process or LOA or dealing with matters
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RFP for SELECTION of CA FIRM for ACCOUNTS, TAXATION (DIRECT & INDIRECT) FINANCIAL
CONSULTANCY SERVICES of NAVA RAIPUR ATAL NAGAR VIKAS PRADHIKARAN (NRANVP)
concerning the Agreement before or after the execution thereof, at any time prior to the
expiry of one year from the date such official resigns or retires from or otherwise ceases
to be in the service of the Authority, shall be deemed to constitute influencing the actions of
a person connected with the Selection Process); or engaging in any manner whatsoever,
whether during the Selection Process or after the issue of LOA or after the execution of the
Agreement, as the case may be, any person in respect ofany matter relating to theProject or
the LOA or the Agreement, who at any time has been or is a legal, financial or
technical adviser the Authority in relation to any matter concerning the Project;
b. "fraudulent practice" means a misrepresentation or omission of facts or suppression of
facts or disclosure of incomplete facts, in order to influence the Selection Process;
c. "coercive practice" means impairing or harming, or threatening to impair or harm,
directly or indirectly, any person or property to influence any person's participation or action
in the Selection Process or the exercise of its rights or performance of its obligations by the
Authority under this Agreement;
d. "undesirable practice" means (i) establishing contact with any person connected with or
employed or engaged by the Authority with the objective of canvassing, lobbying or in any
manner influencing or attempting to influence the Selection Process; or (ii) having a Conflict of
Interest; and
e. "restrictive practice" means forming a cartel or arriving at any understanding or
arrangement among Applicants with the objective of restricting or manipulating a full and fair
competition in the Selection Process.
3.3 Confidentiality
The Firm, its Personnel shall not, either during the term or within two years after the expiration or
termination of this Agreement disclose any proprietary information, including information relating
to reports, data, drawings, design software or other material, whether written or oral, in electronic
or magnetic format, and the contents thereof; and any reports, digests or summaries created or
derived from any of the foregoing that is provided by the Authority to the Firm,itsPersonnel; any
information provided by or relating to the Authority, its technology, technical processes, business
affairs or finances or any information relating to the Authority's employees, officers or Other
professionals or suppliers, customers, or contractors of the Authority; and any other information
which the Firm is under an obligation to keep confidential in relation to the Project, the Services or
This Agreement ("Confidential Information"), without the prior written consent of the
Authority. Notwithstanding the aforesaid, the Firm, its Personnel of either of them may disclose
Confidential Information to the extent that such Confidential Information:
i. was in the public domain prior to its delivery the Personnel of the Firm or becomes a part
of the public knowledge from a source other than the Firm;
ii. was obtained from a third party with no known duty to maintain its confidentiality;
iii. is required to be disclosed by Law or judicial or administrative or arbitral process or by
any Governmental Instrumentalities, provided that for any such disclosure, the CA Firm,
its Personnel of shall give the Authority, prompt written notice, and use reasonable
efforts to ensure that such disclosure is accorded confidential treatment;
iv. is provided to the professional advisers, agents, auditors or representatives of the Firm or
Personnel, as is reasonable under the circumstances; provided, however, that the
Firm or its Personnel, shall require their professional advisers, agents, auditors or its
representatives, to undertake in writing to keep such Confidential Information,
confidential and shall use its best efforts to ensure compliance with such undertaking.
3.4 Liability of the Firm
3.4.1 The Firm liability under this Agreement shall be determined by the Applicable Laws and the
provisions hereof.
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CONSULTANCY SERVICES of NAVA RAIPUR ATAL NAGAR VIKAS PRADHIKARAN (NRANVP)
3.4.2 Firm liability towards the Authority
The Firm shall, subject to the limitation specified in Clause 3.4.3, be liable to the Authority for
any direct loss or damage accrued or likely to accrue due to deficiency in Services rendered
by it.
3.4.3 The Parties hereto agree that in case of negligence or wilful misconduct on the part of the
Firm or on the part of any person or firm acting on behalf of the Firm in carrying out the
Services, the Firm, with respect to damages caused to the Authority's property, shall not be
liable to the Authority"
(i) For any indirect or consequential loss or damage; and
(ii) For any direct loss or damage that exceeds (a) the annual Fee set forth in Financial
Proposal submitted by the successful applicant (second Part) or (b) the proceeds the
second part may be entitled from any insurance maintained by the Firm to cover such a
liability, whichever of (a) or (b) is higher.
3.5 Reporting obligations
The Firm shall submit to the Authority the reports and documents specified in the Agreement, in
the form, in the numbers and within the time periods set forth therein.
3.6 Documents prepared by the Firm to be property of the Authority
3.6.1 All plans, specifications, reports and other documents prepared by the CA Firm in
performing the Services shall become and remain the property of the Authority, and the Firm
shall, not later than termination or expiration of this Agreement, deliver all such documents to
the Authority, together with a detailed inventory thereof. The Firm may retain a copy of such
documents. Restrictions about the future use of these documents shall be as specified in the
Agreement.
4 Duration of Agreement
The duration of this Agreement shall be initially for 24 Months (Twenty Four Months) effective from
_______ and will continue till_________ which may be extended further for a period of 24 Months
(Twenty Four Months) on satisfactory performance of the Firm.
5. Obligations of the Authority
5.1 issue to officials, agents and representatives of the Government all such instructions as may be
necessary or appropriate for the prompt and effective implementation of the Services
5.2 Payment
In consideration of the Services performed by the Firm under this Agreement, the Authority shall
make to the Firm such payments and in such manner as is provided in Clause 6 of this
Agreement. The payment shall be made in Indian Rupees.
5.3 Access to land and property
The Authority warrants that the firm shall have, free of charge, unimpeded access to the site of
the project in respect of which access is required for the performance of Services.
6. Payment Schedule of the Firm
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CONSULTANCY SERVICES of NAVA RAIPUR ATAL NAGAR VIKAS PRADHIKARAN (NRANVP)
6.1. Payment of fees for the services provided by CA Firm shall be made on monthly basis. By 10th
day of each month the CA Firmshall raise invoice for the monthly fee for the previous month. The
CA Firmshall maintain monthly attendance log book and same should be submitted to Authority
along with monthly invoice. Payment of fees would be made after checking attendance log book
and on satisfactory performance of the CA Firm. The first monthly fees shall be due & be paid one
month after the actual deployment of the staff at Nava Raipur Atal Nagar. The fees shall be
inclusive of all out of pocket expenses of the personnel deployed and overheads & miscellaneous
expenses and profit. It shall also be inclusive of all taxes, surcharges out pocket expenses which
may be incurred by the CA Firm towards local travel, documentation and communication.
6.2. The services may commence soon after the appointment. The GST, as applicable shall be paid
extra. The taxes shall be deducted at source as per law.
6.3. The Annual Professional fee shall be incremented by 10 (Ten) percent every year on previous
year's fees.
6.4. Currency of payment
All payments shall be made in Indian Rupees. The Firm shall be free to convert Rupees into any
foreign currency as per Applicable Laws, at their cost.
6.5. TA/ DA for travel outside Raipur and Nava Raipur
6.5.1. The travel expenses of the Onsite resources will be paid extra based on the actual rate of
economy class air-fare or 2nd AC railway fare (to and fro travel) in case they are required to
travel from Raipur to anywhere in India.
6.5.2. To claim reimbursement, onsite resources needs to submit the Travel Expense Claim to the
NRDA along with the relevant bills/ vouchers, boarding passes, tickets and hotel bills and
approval from the authorized approving authority within two weeks from the date of return from
the trip.
6.5.3. Submission of hotel bills is mandatory with the Travel Expense Claim.
6.5.4. With a view to factor in the relative cost differentials in travelling to various locations across the
country, corresponding boarding and lodging expense entitlement limits have been set by
classifying them into 3 broad categories. The classification is as follows:
Category `A' Mumbai, Delhi, Chennai, Kolkata, Bangalore, Hyderabad, Ahmadabad and
Pune.
Category `B' Other State Capitals and major cities Nagpur, Baroda, Kanpur, Cochin,
Ludhiana, Ajmer, Agra, Allahabad.
Category `C' All other locations
The reimbursable expense limits on lodging and Daily Allowance, applicable during the
business trip and corresponding to each location category, are set out in a level wise
entitlement matrix provided below.
Level Lodging (in INR) Daily Allowance (in INR)
A B C A B C
Team Leader/ 4000 3000 2500 700 600 500
GST
Consultant
Assistant 3500 2500 2000 600 500 400
7. Performance Security
7.1 Performance Security
7.1.1 A Performance Security equivalent to 10% of the total Annual Fee quoted by the
Successful Applicant and the same shall be paid by the Selected Applicant in the in the
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CONSULTANCY SERVICES of NAVA RAIPUR ATAL NAGAR VIKAS PRADHIKARAN (NRANVP)
form of DD (validity 3 months) in favour of Chief Executive Officer, Nava Raipur Atal
NagarVikasPradhikaran, of any nationalised/scheduled bank, payable at Raipur OR in the
form of a Bank Guarantee as per Appendix 6. The same shall be returned after the end of
the contract, without any interest and after deducting penalties, if any. It shall be paid by
the Successful Applicant during the time of Signing of Contract.
7.1.2 Encashment and appropriation of Performance Security
The Authority shall have the right to invoke and appropriate the proceeds of the
Performance Security, in whole or in part, without notice to the Firm in the event of breach
of this Agreement.
8. Category of SLAs
The following measurements and targets shall be used to track and report performanceon a
regular basis. The targets shown in the following paragraphs areapplicable for the duration of the
Agreement for the `Penalty and same shall be calculated on aquarterly basis.
The penalty for various delays and deficiencies in Consulting Services will be as follows:
8.1 Service Level for onsite team for Consulting Services:
i. If the successful Applicant is unable to deploy any of the team within a period of 15 (fifteen)
days from the Effective Date, unless otherwise agreed by the Parties, a penalty at the rate of
1% per week of the MonthlyFee will be levied for a maximum period of eight weeks. If the
deployment is not completed even within this eight-week period, then the agreement will be
liable for termination, in part or whole, at the discretion of NRANVP and at the risk and cost of
the Selected Applicant;
ii. Replacement of resources within one year from the date of such deployment, unless
otherwise agreed by the Parties, shall not be allowed;
iii. The replaced resource will be accepted by the NRANVP only if he fulfils the required the
criterion mentioned in this RFP and is found suitable to the satisfaction of the NRANVP. The
outgoing resource should complete the knowledge transfer with the replaced resource as per
the satisfaction of the NRANVP. The Selected Applicant shall be allowed a maximum of 15
days to replace the resource;
8.2 Penalty for absence:
i. Selected Applicant shall maintain monthly attendance log book and same should be
submitted to Authority along with the monthly invoice. In the case of absence (apart from
allowed leaves) of a resource during Assignment period, no payment will be made for the
days a resource is absent (Per day payment will be calculated by dividing Monthly Fee by
number of working days in that Month and Number of key personnel deployed);
ii. Fraction of a day in reckoning period in supplies shall be eliminated if it is less than half a day;
iii. Penalty would be deducted from the applicable payments;
iv. A key personnel can avail maximum 10 leaves per year;
8.3 Limitation of Penalties
After Starting of the work and services the maximum penalty should be levied asdescribed below:
i. The total deduction should not exceed 5% of the total Annual Fee for the services/supply.
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RFP for SELECTION of CA FIRM for ACCOUNTS, TAXATION (DIRECT & INDIRECT) FINANCIAL
CONSULTANCY SERVICES of NAVA RAIPUR ATAL NAGAR VIKAS PRADHIKARAN (NRANVP)
ii. If Selected Applicant fails to deliver the services in stipulated time-frame on account of any
reasons will be deemed to be an event of default and termination. This shall be governed by
the terms & conditions the Agreement.
9. Fairness and Good Faith
9.1 Good Faith
The Parties undertake to act in good faith with respect to each other's rights under this Agreement
and to adopt all reasonable measures to ensure the realization of the objectives of this
Agreement.
9.2 Operation of the Agreement
The Parties recognize that it is impractical in this Agreement to provide for every contingency
which may arise during the life of the Agreement, and the Parties hereby agree that it is their
intention that this Agreement shall operate fairly as between them, and without detriment to the
interest of either of them, and that, if during the term of this Agreement either Party believes that
this Agreement is operating unfairly, the Parties will use their best efforts to agree on such action
as may be necessary to remove the cause or causes of such unfairness, but failure to agree on
any action pursuant to this Clause shall not give rise to a dispute subject to arbitration in
accordance with Clause 11 hereof.
10. Other Conditions
10.1 In the event the Authority desires the Firm to perform such additional services which are not
within the Terms of Reference as specified. The Firm shall agree to perform such Additional
Services on such renegotiated, modified and new terms and conditions as may be mutually
agreed by the Parties.
10.2 The Authority shall provide to the Firm documents/ information/ reports as may be required by
the Firm to enable it to provide the Services. The Authority undertakes and agrees to furnish to
the Firm from time to time such other documents/ reports/ information in its possession and/or
knowledge as it may consider relevant to perform the Services, as and when such information
is received by/available with the Authority.
11. Settlement of Disputes
11.1 Amicable settlement
The Parties shall use their best efforts to settle amicably all disputes arising out of or in
connection with this Agreement or the interpretation thereof.
11.2 Dispute resolution
11.2.1. Any dispute, difference or controversy of whatever nature howsoever arising under or out of or in
relation to this Agreement (including its interpretation) between the Parties, and so notified in
writing by either Party to the other Party (the "Dispute") shall, in the first instance, be attempted
to be resolved amicably in accordance with the conciliation procedure set forth in Clause 11.3.
11.2.2. The Parties agree to use their best efforts for resolving all Disputes arising under or in respect of
this Agreement promptly, equitably and in good faith, and further agree to provide each other
with reasonable access during normal business hours to all non-privileged records, information
and data pertaining to any Dispute.
11.3 Conciliation
In the event ofany Dispute between the Parties, either Party may call upon the Chief Executive
Officer, NRANVP, for amicable settlement, and upon such reference, the said persons shall
meet no later than 10 (ten) days from the date of reference to discuss and attempt to amicably
resolve the Dispute. If such meeting does not take place within the 10 (ten) day period or the
Dispute is not amicably settled within 15 (fifteen) days of the meeting or the Dispute is not
resolved as evidenced by the signing of written terms of settlement within 30 (thirty) days of the
notice in writing referred to in Clause 11.2.1 or such longer period as may be mutually agreed by
the Parties, either Party may refer the Dispute to arbitration in accordance with the provisions of
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RFP No. 8243/Fin./2019, dt. 07.12.2019
RFP for SELECTION of CA FIRM for ACCOUNTS, TAXATION (DIRECT & INDIRECT) FINANCIAL
CONSULTANCY SERVICES of NAVA RAIPUR ATAL NAGAR VIKAS PRADHIKARAN (NRANVP)
Clause 11.4.
11.4 Arbitration
11.4.1. Any Dispute which is not resolved amicably within 30 days, the same shall be referred to the
sole arbitration mutually appointed by NRANVP and the Firm, whose decision shall be final and
binding on both the Parties. Such arbitration shall be governed by the Arbitration and Conciliation
Act, 1996 ("Arbitration Act").
11.4.2. The place of arbitration shall ordinarily be Raipur but by agreement of the Parties, the arbitration
hearings, if required, may be held elsewhere.
12. Applicable Laws
The procedure of selection of Firm as well as the agreement made on the basis of this RFP shall
be governed by Indian laws as applicable in India and in the State of Chhattisgarh.
IN WITNESSES WHEREOF the Parties here to have set their respective hands the day and year
first hereinabove written,
For, NAVA RAIPUR ATAL NAGAR VIKAS PRADHIKARAN For, ________________________
Chief Executive Officer, ____________________________
In presence of:
1. Signature 2. Signature
Name ________________ Name___________________
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RFP No. 8243/Fin./2019, dt. 07.12.2019
RFP for SELECTION of CA FIRM for ACCOUNTS, TAXATION (DIRECT & INDIRECT) FINANCIAL
CONSULTANCY SERVICES of NAVA RAIPUR ATAL NAGAR VIKAS PRADHIKARAN (NRANVP)
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