RFP for Appointment of Concurrent Auditors for Branches/RLBOs/CBOs/TFBO/CPC/Other units for -02- Zones of the Bank
Request for Proposal
Appointment of
-1- Concurrent Auditor
For each of the following Zones of
Bank of Baroda
Namely
Ahmedabad Zone and Mumbai Zone
To carry out Concurrent Audits of
Branches/RLBO/CBOs/TFBO/CPC/Other
Units
For -12- months
From 01-10-2018 to 30-09-2019
Date: 9th August, 2018
RFP Reference: RFP: CIAD: 110/2
© 2017 Bank of Baroda. All Rights Reserved: Strictly Confidential Page No. 1 of 72
RFP for Appointment of Concurrent Auditors for Branches/RLBOs/CBOs/TFBO/CPC/Other units for -02- Zones of the Bank
Request for Proposal (RFP) for Appointment of -1- Concurrent Auditor for each of the
following Zones of Bank of Baroda namely Ahmedabad Zone & Mumbai Zone to carry
out Concurrent Audits of Branches/RLBO/CBOs/TFBO/CPC/Other Units for -12- months
from 01-10-2018 to 30-09-2019
# Particulars Timeline
1 RFP Issuance Date 9th August, 2018
2 RFP Co-ordinator S N Gidugu
Telephone 022-66985284
Email id gm.ciad.bcc@bankofbaroda.com
Address for Proposal
Submission 2nd Floor, Baroda Corporate Centre
C-26, `G' Block
Bandra Kurla Complex, Bandra East
Mumbai 400051
Last Date of Written
3 request for 20th August, 2018
Clarifications Before the
Pre-bid
Meeting
4 Prebid Meeting 11.00 am 21st August, 2018
Address:
Baroda Corporate Centre
C-26, `G' Block
Bandra Kurla Complex, Bandra East, Mumbai 400051
Last Date of Submission
5 of RFP 2.00 pm 3rd September, 2018
Response (Closing Date) Address:
2nd Floor, Baroda Corporate Centre
C-26, `G' Block
Bandra Kurla Complex, Bandra East
Mumbai 400051
Opening of Eligibility Cum
6 Technical Bid 2.30 pm, 3rd September, 2018
Address:
Baroda Corporate Centre
C-26, `G' Block
Bandra Kurla Complex, Bandra East
Mumbai 400051
7 Date for presentation Eligible short-listed bidders may be invited for a
presentation on the Technical Proposal at the discretion
of the management. Date for the presentation will be
communicated to the short-listed bidders; the Bank's
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RFP for Appointment of Concurrent Auditors for Branches/RLBOs/CBOs/TFBO/CPC/Other units for -02- Zones of the Bank
# Particulars Timeline
decision is final in this regard.
8 Opening of Financial Bid The Financial Proposals of only those who qualify in
Technical Proposal will be opened. The date for opening
of the Financial Proposal would be communicated
separately only to those bidders who are eligible and
Technically qualified.
9 Application Money INR 20,000/- (Rupees Twenty Thousand Only)
Proposal Security (Earnest
10 Money Deposit or EMD) INR 1,00,000/- (Rupees One Lakh Only)
By DD/ Pay order payable on Mumbai or by Bank
Guarantee issued by Scheduled Commercial Bank other than
Bank of Baroda and should be valid up to 31-03-2019 (in the
format given in Annexure -12.)
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RFP for Appointment of Concurrent Auditors for Branches/RLBOs/CBOs/TFBO/CPC/Other units for -02- Zones of the Bank
Definition of Terms used in the RFP:
Following terms are used in the document interchangeably to mean:
1. "Assignment / Job/ Engagement" means the work to be performed by the selected
Bidder pursuant to the Contract
2. "Bank or BOB" means Bank of Baroda
3. "BCC" means Baroda Corporate Centre, Bandra Kurla Complex, Mumbai
4. "Day" means business day
5. "ICAI" means Institute of Chartered Accountants of India
6. "Personnel/ Resources" means professionals and support staff provided by the
selected Bidder
7. "Proposal/ Bid/ Tender" means Response to the RFP Document
8. "RBI" means Reserve Bank of India
9. "Recipient, Respondent, Consultant and Bidder" means interested and eligible
applicants responding to this RFP for Concurrent Audit
10. "Successful/ Selected Bidder" means the bidder selected as the successful bidder by
the Bank in accordance with this RFP who is also referred to as `Concurrent Audit
Firm'
Confidentiality
This document is meant for the specific use by the Firm/ person/s interested to participate
in the RFP process. This document in its entirety is subject to Copyright Laws. Bank of
Baroda expects the Firms or any person acting on behalf of the Firms strictly adhere to
the instructions given in the document and maintain confidentiality of information. The
Firms will be held responsible for any misuse of information contained in the document,
and are liable to be prosecuted by the Bank in the event that such a circumstance is
brought to the notice of the Bank. By downloading the document, the interested party is
subject to the confidentiality clauses.
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RFP for Appointment of Concurrent Auditors for Branches/RLBOs/CBOs/TFBO/CPC/Other units for -02- Zones of the Bank
Contents
1 Introduction ........................ .......................................................................... .............................. 8
1.1 Introduction and Disclaimer ................................................................... .............................. 8
1.2 Information Provided ... .......................................................................... .............................. 8
1.3 Disclaimer................... .......................................................................... .............................. 8
1.4 Costs Borne by Respondents................................................................ .............................. 9
1.5 Recipient Obligation to Inform Itself ....................................................... .............................. 9
1.6 Evaluation of Offers .... .......................................................................... .............................. 9
1.7 Errors and Omissions . .......................................................................... ............................ 10
1.8 Acceptance of Terms .. .......................................................................... ............................ 10
2 Terms of the RFP Respons e ........................................................................ ............................ 11
2.1 RFP Response Submission .................................................................. ............................ 11
2.1.1 Application Money .................................................................. ............................ 11
2.2 Registration of RFP Response .............................................................. ............................ 11
2.3 RFP Validity period ..... .......................................................................... ............................ 11
2.4 Appointment period ..... .......................................................................... ............................ 11
2.5 Communication on the RFP .................................................................. ............................ 11
2.6 Notification.................. .......................................................................... ............................ 12
2.7 Disqualification ........... .......................................................................... ............................ 12
2.8 Language ................... .......................................................................... ............................ 12
2.9 Formats of Bids .......... .......................................................................... ............................ 12
2.10 Timeframe .................. .......................................................................... ............................ 13
2.11 RFP Response Submission Details ....................................................... ............................ 13
2.11.1 Format for Technical Proposal ............................................... ............................ 15
2.12 Earnest Money Deposit ......................................................................... ............................ 18
2.13 Financial Proposal ...... .......................................................................... ............................ 18
3 Terms of Reference ............ .......................................................................... ............................ 19
- 3.1 Introduction and Overview .................................................................... ............................ 19
3.2 Purpose ...................... .......................................................................... ............................ 20
3.3 Project Scope ............. .......................................................................... ............................ 20
4 Evaluation process ............. .......................................................................... ............................ 22
4.1 Opening of Technical Proposal ............................................................. ............................ 22
4.2 Preliminary Scrutiny .... .......................................................................... ............................ 22
4.3 Technical Proposal evaluation criteria ................................................... ............................ 22
4.3.1 Techno-commercial evaluation criteria ................................... ............................ 24
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RFP for Appointment of Concurrent Auditors for Branches/RLBOs/CBOs/TFBO/CPC/Other units for -02- Zones of the Bank
4.4 Eligibility cum Technic al Proposal ......................................................... ............................ 25
5 Terms and conditions ........ .......................................................................... ............................ 26
5.1 General ...................... .......................................................................... ............................ 26
5.1.1 General Terms ....................................................................... ............................ 26
5.1.2 Rules for Responding to this RFP .......................................... ............................ 26
5.1.3 Price Bids .... .......................................................................... ............................ 27
5.2 Others ........................ .......................................................................... ............................ 27
5.3 Other RFP Requirements ...................................................................... ............................ 30
5.4 Contract Commitment . .......................................................................... ............................ 32
5.5 Payment Terms .......... .......................................................................... ............................ 32
5.6 Sub-contracting .......... .......................................................................... ............................ 32
6 General Terms and Conditions .................................................................... ............................ 33
6.1 Dispute Resolution ...... .......................................................................... ............................ 33
6.2 Governing Laws .......... .......................................................................... ............................ 33
6.3 Notices and other Communication ........................................................ ............................ 34
6.4 Force Majeure ............ .......................................................................... ............................ 34
6.5 Assignment ................. .......................................................................... ............................ 35
6.6 Waiver ........................ .......................................................................... ............................ 35
6.7 Confidentiality ............. .......................................................................... ............................ 35
6.8 Termination ................ .......................................................................... ............................ 35
6.9 Publicity ...................... .......................................................................... ............................ 37
6.10 Solicitation of Employees ...................................................................... ............................ 37
6.11 Inspection of Records . .......................................................................... ............................ 37
6.12 Compliance with Laws .......................................................................... ............................ 37
6.13 Order Cancellation ...... .......................................................................... ............................ 38
6.14 Indemnity .................... .......................................................................... ............................ 39
6.15 Corrupt and Fraudulent Practices .......................................................... ............................ 40
6.16 Violation of Terms ....... .......................................................................... ............................ 40
6.17 Authorized Signatory .. .......................................................................... ............................ 40
6.18 Non-Disclosure Agreement ................................................................... ............................ 41
6.19 Right to Reject Proposals ...................................................................... ............................ 41
6.20 Limitation of Liability ... .......................................................................... ............................ 41
6.21 Insurance & Penalties . .......................................................................... ............................ 42
7 Disclaimer ........................... .......................................................................... ............................ 42
Annexure 1 Technical Proposal Covering Letter ........................................... ............................ 43
Annexure 2 Letter of Authorization to Bid ..................................................... ............................ 45
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RFP for Appointment of Concurrent Auditors for Branches/RLBOs/CBOs/TFBO/CPC/Other units for -02- Zones of the Bank
Annexure 3 Eligibility Criteria ............................................................. ................................... 46
Annexure 4 Approach, Methodology and Work Plan ....................................................................47
Annexure 5 Team Profile ...............................................................................................................48
Annexure 6 Proposed List of Key Personnel ................................................................................49
Annexure 7 Financial Proposal Format ........................................................................................50
Annexure 8 Undertaking................................................................................................................54
Annexure 9 Declaration for Conformity with Hardcopy Letter .....................................................55
Annexure 10 Conformity Letter ......................................................................................................56
Annexure 11 Audit Coverage ........................................................................................................57
Annexure 11A Certification.. .............................................................................................................. 65
Annexure 12 Format for Bid Security Guarantee ................................................................66
Annexure 13 - Audit Universe (List of Domestic Branches, CBO,RLBO/TFBO/CPC and Other units )
..........................................................................................................................................................68
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RFP for Appointment of Concurrent Auditors for Branches/RLBOs/CBOs/TFBO/CPC/Other units for -02- Zones of the Bank
1 Introduction
1.1 Introduction and Disclaimer
This Request for Proposal (RFP) document has been prepared solely for the purpose of
enabling Bank of Baroda ("the Bank") for Appointment of -1- Concurrent Auditor for each
of the following Zones of Bank of Baroda namely Ahmedabad Zone and Mumbai Zone to
carry out Concurrent Audits of Branches/RLBO/CBOs/TFBO/CPC/Other Units for -12-
Months from 01-10-2018 to 30-09-2019.
The RFP document is not recommendation, offer or invitation to enter into a contract,
agreement or any other arrangement, in respect of the services. The provision of the
services is subject to observance of selection process and appropriate documentation
being agreed between the Bank and any successful Firms identified by the Bank, after
completion of the selection process as detailed in this RFP document.
The RFP document is intended solely for the information of the party to whom it is issued
("the Recipient" or "the Respondent") and no other person or organization.
Bank of Baroda hereby invites responses from competent and registered Chartered
Accountancy Firms registered with ICAI & RBI for Appointment of -1- Concurrent Auditor
for each of the following Zones of Bank of Baroda namely Ahmedabad Zone and
Mumbai Zone to carry out Concurrent Audits of Branches/RLBO/CBOs/TFBO/CPC/Other
Units for -12- Months from 01-10-2018 to 30-09-2019.
1.2 Information Provided
The RFP document contains statements derived from information that is believed to be
true and reliable at the date obtained but does not purport to provide all of the information
that may be necessary or desirable to enable an intending contracting party to determine
whether or not to enter into a contract or arrangement with the Bank in relation to the
provision of services. Neither the Bank nor any of its directors, officers, employees,
agents, representative, contractors, or advisors gives any representation or warranty
(whether oral or written), expressed or implied as to the accuracy, updating or
completeness of any writings, information or statement given or made in this RFP
document.
1.3 Disclaimer
Subject to any law to the contrary, and to the maximum extent permitted by law, the Bank
and its directors, officers, employees, contractors, representatives, agents, and advisors
disclaim all liability from any loss, claim, expense (including, without limitation,
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RFP for Appointment of Concurrent Auditors for Branches/RLBOs/CBOs/TFBO/CPC/Other units for -02- Zones of the Bank
any legal fees, costs, charges, demands, actions, liabilities, expenses or disbursements
incurred therein or incidental thereto) or damage, (whether foreseeable or not) ("Losses")
suffered by any person acting on or refraining from acting because of any presumptions
or information (whether oral or written and whether express or implied), including
forecasts, statements, estimates, or projections contained in this RFP document or
conduct ancillary to it whether or not the losses arises in connection with any ignorance,
negligence, inattention, casualness, disregard, omission, default, lack of care, immature
information, falsification or misrepresentation on the part of the Bank or any of its
directors, officers, employees, contractors, representatives, agents, or advisors.
1.4 Costs Borne by Respondents
All costs and expenses (whether in terms of time or money) incurred by the Recipient/
Respondent in any way associated with the development, preparation and submission of
responses, including but not limited to attendance at meetings, discussions,
demonstrations, etc. and providing any additional information required by the Bank, will
be borne entirely and exclusively by the Recipient/ Respondent.
1.5 Recipient Obligation to Inform Itself
The Recipient must apply its own care and conduct its own investigation and analysis
regarding any information contained in the RFP document and the meaning and impact of
that information.
1.6 Evaluation of Offers
Each Recipient acknowledges and accepts that the Bank may, in its sole and absolute
discretion, apply whatever criteria it deems appropriate in the selection of -1- Concurrent
Auditor for each of the following Zones of Bank of Baroda namely Ahmedabad Zone and
Mumbai Zone to carry out Concurrent Audits of Branches/RLBO/CBOs/TFBO/CPC/Other
Units for -12- Months from 01-10-2018 to 30-09-2019 not limited to those selection
criteria set out in this RFP document.
The issuance of RFP document is merely an invitation to offer responses to this RFP and
must not be construed as any agreement or contract or arrangement nor would it
construed as any investigation or review carried out by a Recipient. The Recipient
unconditionally acknowledges by submitting its response to this RFP document that it has
not relied on any idea, information, statement, representation, or warranty given in this
RFP document.
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RFP for Appointment of Concurrent Auditors for Branches/RLBOs/CBOs/TFBO/CPC/Other units for -02- Zones of the Bank
1.7 Errors and Omissions
Each Recipient should notify the Bank of any error, fault, omission, or discrepancy found
in this RFP document but not later than last date of receiving clarifications.
1.8 Acceptance of Terms
A Recipient will, by responding to the Bank's RFP document, be deemed to have
accepted the terms as stated in this RFP document.
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RFP for Appointment of Concurrent Auditors for Branches/RLBOs/CBOs/TFBO/CPC/Other units for -02- Zones of the Bank
2 Terms of the RFP Response
2.1 RFP Response Submission
2.1.1 Application Money
Application Money as mentioned in "Key Information on the RFP Response
Submission" by way of Demand Draft favouring `Bank of Baroda', payable at Mumbai,
which is non-refundable, must be submitted separately along with RFP response. The
Bank may, at its discretion, reject any Firm where application money has not been
furnished with the RFP response.
2.2 Registration of RFP Response
Registration of RFP response will be effected by the Bank by making an entry in a
separate register kept for the purpose upon the Bank receiving the RFP response in the
above manner. The registration must contain all documents, information, and details
required by this RFP. If the submission to this RFP does not include all the documents
and information required or is incomplete or submission is through e-mail, the RFP is
liable to be summarily rejected.
All submissions, including any supporting documents, will become the property of the
Bank. The Recipient shall be deemed to have licensed, and granted all rights to, the Bank
to reproduce the whole or any portion of their submission for the purpose of evaluation.
2.3 RFP Validity period
RFP responses must remain valid and open for evaluation according to their terms for a
period of at least 180 days from the RFP opening date.
2.4 Appointment period
Post the evaluation process, the selected firm would be initially appointed by the Bank for
twelve months and may be extended annually for further two years subject to satisfactory
performance and at the sole discretion of the Bank. The appointment period will be
governed by the extant RBI guidelines in this regard. Bank reserves the right to
increase/decrease the number of auditable entities at any time.
2.5 Communication on the RFP
Recipients are required to address all communication/ clarifications/ queries if any
relating to the RFP in writing via email on or before the last date of receiving request for
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RFP for Appointment of Concurrent Auditors for Branches/RLBOs/CBOs/TFBO/CPC/Other units for -02- Zones of the Bank
Clarification as per details provided in the RFP. The Bank will try to reply, without any
obligation in respect thereof, every reasonable query raised by the Respondents in the
manner specified. Any changes to the RFP will be communicated as Addendum to the
RFP and will be published on the Bank's website under Tenders section. However, the
Bank will not answer any communication initiated by the Respondents beyond the dates
provided in "Key Information on the RFP Response Submission".
The Bank may in its absolute discretion seek, but under no obligation to seek, additional
information or material from any Respondents after the RFP closes and all such
information and material provided must be taken to form part of that Respondent's
response.
Respondents should invariably provide details of their email address as any clarifications
required by the Bank against the response to the RFP will only be communicated to the
Respondent via email. If Bank in its sole and absolute discretion deems that the originator
of the query will gain an advantage by a response to a question, then Bank reserves the
right to communicate such response to all Respondents.
The Bank may in its absolute discretion engage in discussion or negotiation with any
Respondent (or simultaneously with more than one Respondent) after the RFP closes to
improve or clarify any response.
2.6 Notification
The Bank will notify all the Respondents in writing immediately post completion of the
RFP Evaluation on the outcome of the process. The Bank is not obliged to provide any
reasons for any such acceptance or rejection.
2.7 Disqualification
Any form of canvassing/lobbying/influence will result in disqualification at the sole
discretion of the Bank.
2.8 Language
The RFP response prepared by the Firm, as well as all correspondence and documents
relating to the RFP exchanged by the Firm and the Bank and supporting documents and
printed literature shall be in the English language only.
2.9 Formats of Bids
The Firms should use the formats prescribed by the Bank in submission of the RFP
Response. The Bank reserves the right to ascertain information from the banks and
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RFP for Appointment of Concurrent Auditors for Branches/RLBOs/CBOs/TFBO/CPC/Other units for -02- Zones of the Bank
other institutions to which the Firms have rendered their services for execution of similar
assignments.
2.10 Timeframe
The timeframe has been provided at the start of this document for the overall selection
process. The Bank reserves the right to vary this timeframe at its absolute and sole
discretion and without providing any notice/intimation or reasons thereof. Changes to the
timeframe will be relayed to the affected Respondents during the process. The time
schedule will be strictly followed. Interested parties are expected to adhere to these
timelines. However, the Bank reserves the right to change the aforementioned timelines.
2.11 RFP Response Submission Details
Eligibility & Technical Proposals shall be submitted in sealed envelopes super scribing:
"ELIGIBILITY CUM TECHNICAL PROPOSAL FOR BANK OF BARODA Appointment
of Concurrent Auditors of the Bank for Branches /RLBO/CBOs/TFBO/CPC/Other
Units for Ahmedabad & Mumbai Zone, SUBMITTED BY "................" on the top of
the sub-envelope containing the Eligibility Bid. (Please write the name of Zone for which
application is made).
FIRM DETAILS should be provided on the main envelope as well as sub envelopes
which include:
CONTACT PERSON NAME:
EMAIL ADDRESS:
CONTACT NUMBER:
Bank Detail : To facilitate refund of EMD through NEFT. Please provide Bank A/c
No., IFSC Code and A/c Type of the firm.
The sub-envelope should also have the Application Money Demand Draft and the EMD
as specified. This envelope should also have the CD (PDF format) of the Technical
Proposal submission.
The RFP response document should be submitted to the Bank in hard copy in
sealed cover for evaluation of the Technical Proposal.
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RFP for Appointment of Concurrent Auditors for Branches/RLBOs/CBOs/TFBO/CPC/Other units for -02- Zones of the Bank
ELIGIBILITY CRITERIA (Annexure 03)
1. One Firm is allowed to bid for one zone only.
2. If one firm bids for more than one Zone, all the bids of that firm will be
rejected.
3. Concurrent Auditors identified for other- 11- Zones excluding Ahmedabad
Zone & Mumbai Zone of the Bank are not eligible to apply. (The existing
concurrent auditor of the -2- Zones Ahmedabad Zone & Mumbai Zone are
eligible to bid.)
4. Cut-off date for eligibility criteria is the last date of submission of Bids.
5. If Firm quotes bid price less than the minimum price of RFP the bid of that
firm will be rejected.
Sl. Details Support Documents to be submitted
1 The Bidder should be a Chartered Accountancy Firm, Certificate of Registration with ICAI.
registered with ICAI. The Bidder should be a Partnership Deed in case of Partnership
Partnership Firm/ Limited Liability Partnership Firm and Registration Certificate of ROC
(for LLPs).
2 The Bidder Firm should be Grade-I as suggested by The latest copy of grade suggested by RBI in
RBI for Statutory Audit as available on Website the name of the bidder firm for Statutory
www.meficai.org (latest). Audit be submitted. Copy of MEF certificate
in the name of the bidder firm be submitted.
3 The Bidder should have carried out (including Letter of engagement in the name of the
currently conducting) Concurrent Audit of Branch bidder firm be submitted.
of minimum of 2 scheduled commercial banks in
the last 5 years
4 The Bidder should have carried out (including Letter of engagement in the name of the
currently conducting) Statutory Audit of Branches bidder firm be submitted.
of scheduled commercial banks in the last 5 years
5 The Bidder should have minimum of -2- CISA/ CISA/ DISA qualified CA partners copy
DISA qualified CA partners/ staff of CISA/ DISA certificate along with
membership number of ICAI to be
enclosed
6 The Bidder should have Head Office/ Branch A self-declaration on the Bidder's letter
Office in the Zone* for which they are applying for head along with details of partners and
Concurrent Audit. permanent qualifies staff located in the
Zone for which they are applying
7 The Bidder firm should not have been black listed/ A self-declaration on the Bidder's letter
debarred by any Government Financial Institutions/ head
Banks/ RBI/ ICAI/ IBA/ Government/ Semi
Government Departments/ PSUs in India
8 The Bidder should not be owned or controlled by A self-declaration on the Bidder's letter
any Director or Employee of Bank of Baroda, both head with location.
present and those who have retired in the last two
years, or by any of their relatives. Further, the
Bidder shall not engage any of the foregoing
persons as partners, employees or contractors for
any work whether connected with the "Assignment/
Job/ Engagement" nor shall they benefit directly or
indirectly from the "Assignment/ Job/ Engagement"
in any manner.
*Zone means:
For Ahmedabad Zone Administrative jurisdiction of Ahmedabad,
Gandhinagar Jamnagar, Bhuj, Anand, Mehsana &
Rajkot Regions.
For Mumbai Zone - Administrative jurisdiction of Mumbai Metro South,
Mumbai Metro North, Mumbai Metro Central &
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RFP for Appointment of Concurrent Auditors for Branches/RLBOs/CBOs/TFBO/CPC/Other units for -02- Zones of the Bank
Mumbai Metro East Regions.
Note- All the support documents need to be submitted duly indexed / numbered sequentially in
the above order with respective eligibility criteria.
Only Bidders that fulfil ALL the eligibility criteria as mentioned above are eligible to
participate in this Bid. The Bidder should submit their responses along with documentary
evidence and self-declaration, as required for the above eligibility criteria. Proposals of
those bidders, who do not fulfil any of the eligibility criteria as stated in full, will be
summarily rejected. Firms fulfilling the eligibility criteria as laid out above will proceed to
the next stage of the Technical Evaluation. The Bank's discretion on `Eligibility Criteria' is
final.
ENVELOPE 1: (Eligibility Criteria): The requisite certificates and documents supporting
the eligibility criterion should be submitted as per Annexure 3 in Envelope 1 separately
to the Bank address as specified:
Envelope 1 shall also contain the letter of authorization as per format given in Annexure
2.
Pre Bid Queries:
The Bidder should carefully examine, understand the scope and terms and conditions of
the RFP and may seek clarifications, if required. The bidders in all such cases, seek
clarification in writing in advance, in the same serial order of the RFP by mentioning the
relevant Page number and clause number of the RFP. All communications regarding
points requiring clarifications on doubts, if any, shall be given in writing to the RFP Co-
ordinator by the intending bidders before the timelines specified.
2.11.1 Format for Technical Proposal
The Technical Proposal should be made in an organized, structured and neat manner.
Brochures/ leaflets should not be submitted in loose form. The suggested format for
submission of the Technical Proposal is as follows:
1. Earnest Money Deposit (EMD) Demand Draft /Bank Guarantee kept in separate
cover
2. Application Money (Demand Draft)
3. Offer covering letter as per Annexure 1
4. Approach, Methodology and Work plan as per Annexure 4
5. Proposed Team Profile as per Annexure 5
6. Proposed List of Key personnel as per Annexure 6
7. Undertaking as per Annexure 8
8. Conformity with Hard Copy Letter as per Annexure 9
9. Conformity Letter as per Annexure 10
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RFP for Appointment of Concurrent Auditors for Branches/RLBOs/CBOs/TFBO/CPC/Other units for -02- Zones of the Bank
10. Comments on the Terms of Reference/ RFP
11. A copy of the RFP along with the addendum duly putting the seal and signature on
all the pages of the document for having noted contents and testifying conformance
of the terms and conditions, should be included in Envelope-2.
ENVELOPE 2: Technical Proposal - 1 Hard Copy and Soft Copy
The Technical proposal should be submitted in the form of one hard copy and one soft
copy. Hard Copy should be placed in a sealed envelope super-scribed as "TECHNICAL
PROPOSAL". Soft Copy should be submitted in a CD (PDF format) in a sealed envelope
marked "SOFT COPY OF TECHNICAL PROPOSAL". These two sealed envelopes must
be placed in a single sealed envelope super-scribed as "Technical Bid for Appointment of
-01- Concurrent Auditor for Branches/RLBO/CBOs/TFBO/CPC/Other Units for
Ahmedabad Zone & Mumbai Zone for 01-10-2018 to 30-09-2019. (Please write the name
of Zone for which application is made).
The Technical Proposals should be complete in all respects and should contain all
information as specified in the RFP, with the exclusion of the Financial Proposal. The
Technical Proposal should not contain any price information; any Firms disclosing the
Financial Proposal information in the Technical Proposal will be summarily rejected.
One hard copy of the Technical Proposal should be submitted and one soft copy (both
in one closed envelope to the Bank marked as Hard Copy and Soft Copy respectively).
The Technical Proposal should indicate the ideas, solutions and processes suggested in
`Scope of Work'.
All the relevant pages of the proposal are to be numbered and signed by an authorized
signatory on behalf of the Firm. The number should be unique serial number across the
document. The Bidder should provide documentary evidence of the authorised signatory
for the purpose of this RFP.
The RFP response shall be in the English language only. The contact name, email ID and
telephone numbers (mobile & landline) of the Firm shall also be indicated on the sealed
cover.
EMD (DD or Bank Guarantee) and Application Money (DD) should be placed in the original
Technical Proposal submitted to the Bank.
Format for Financial Proposal:
The Financial Proposal needs to be provided in the template provided in Annexure 7. The
Financial Proposal should be submitted in the form of one hard copy only. Hard Copy should
be placed in a sealed envelope super-scribed as "FINANCIAL PROPOSAL for Ahmedabad
Zone & Mumbai Zone and be placed in a single sealed envelope super-scribed as
"Appointment of -01- Concurrent Auditor for Branches/RLBO/CBOs/TFBO/CPC/Other Units
from 01-10-2018 to 30-09-2019 for Ahmedabad Zone & Mumbai Zone" (Please write the
name of Zone for which application is made)
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The Financial Proposal and Technical Proposals must be submitted separately in
different envelopes. It is reiterated that if any envelope is found to contain both Technical
and Financial Proposals, such offers will be rejected by the Bank. Offer should not be
conditional in any manner; any conditional Financial Proposal responses shall be rejected
by the Bank.
The THREE SEPARATE sealed envelopes containing the Eligibility Criteria (as per
Annexure-3), Technical Proposal, Financial Proposal must be submitted in three separate
covers to the Bank directly as under (Properly Marked)
· ENVELOPE-1: Eligibility Criteria as per Annexure 03
· ENVELOPE-2: Technical Proposal: (2 Copies i.e. Hard Copy and Soft Copy)
· ENVELOPE-3: Financial Proposal only -1- Hard Copy
Each of the above set (Envelope) of the Proposal must be labelled with the following
information:
Application for Concurrent Audit of the Bank Ahmedabad Zone & Mumbai Zone (Please
write the name of the Zone for which application is made).
1. Technical/ Financial Proposal as applicable
2. RFP Reference Number and Date
3. Name of the Bidder
IMPORTANT POINTS TO BE NOTED
a) The sealed bid envelopes should be delivered to the RFP Co-ordinator at the postal
address mentioned in the point "Key Information on the RFP Response
Submission". The Bank has nominated the RFP Co-ordinator to manage the bid
process on behalf of the Bank.
b) All the queries and communication must be addressed to the RFP Co-ordinator from
the Bank.
c) All envelopes should be securely sealed and stamped.
d) All letters must be addressed to the RFP Co-ordinator.
e) Only one submission of the RFP response by each Respondent will be permitted. In
case there are multiple submissions by the same organization, all the bids of the firm
will be rejected. All responses would be deemed to be irrevocable offers/proposals
from the Respondent and may if accepted by the Bank form part of the final contract
between the Bank and selected Respondent.
f) Unsigned responses would be treated as incomplete and are liable to be rejected.
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2.12 Earnest Money Deposit
The Firm will have to submit the Earnest Money Deposit (EMD Bid Security) while
submitting their bid at the rate stipulated by the Bank in the section on "Key Information
on the RFP Response Submission". The Earnest Money Deposit is required to protect
the Bank against the risk of the Firm's conduct.
The Earnest Money Deposit shall be denominated in the Indian Rupees only and shall be
in the form of a Demand Draft or Bank Guarantee favouring "Bank of Baroda" payable at
Mumbai. Any bid not secured in accordance with the above will be rejected by Bank of
Baroda as non-responsive.
The earnest money deposit of a Firm may be forfeited by the Bank if the Firm withdraws
its bid during the bid validity period.
Unsuccessful Firms who have not been selectedThe EMD will be returned by the
Bank within two weeks from closure of the selection process. No interest shall be paid on
EMD to Unsuccessful Firms.
Security Deposit payable by the Successful Bid Winner The Selected Firm has to
deposit with the Bank an amount of 5% of the Contract Value towards security deposit for
the entire period of the contract, within 15 days from the date of communication about
selection as Firm by the Bank. The selected Firm's Earnest Money Deposit will be
adjusted against the security deposit requirement. The EMD of the Selected Firm may be
forfeited if the Selected Firm fails to furnish security deposit within 15 days from the date
of communication about selection of the Firm by the Bank.
2.13 Financial Proposal
The Financial Proposals should contain all relevant price information and should not
contradict the Technical Proposal in any manner. There should be no hidden costs for
items quoted. The offer must be made in Indian Rupees only and the offer should include
all applicable taxes and other charges, excluding GST. The Bank is not responsible for
the arithmetical accuracy of the bid.
The Firm will have to ensure all calculations are accurate. The Bank at any point in time
for reasons whatsoever is not responsible for any assumptions made by the Firm. The
Bank at a later date will not accept any plea of the Firm or changes in the commercial
offer for any such assumptions.
Applicant should quote fees as per the format provided by the Bank while submitting the
Financial Proposal as per Annexure 7.
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RFP for Appointment of Concurrent Auditors for Branches/RLBOs/CBOs/TFBO/CPC/Other units for -02- Zones of the Bank
3 Terms of Reference
3.1 Introduction and Overview
Bank of Baroda, a body corporate constituted under the Banking Companies (Acquisition
& Transfer of Undertakings) Act 1970, having its Corporate Office at C-26, G-Block,
Bandra Kurla Complex, Bandra East, Mumbai 400051 (hereinafter referred to as the
"Bank") which expression unless repugnant to the context or meaning thereof shall mean
and include its successors and assigns), intends to issue this bid document, hereinafter
called RFP, to eligible Firms, hereafter called as "Bidders or Firms" to participate in the
competitive bidding for Appointment of -1- Concurrent Auditor for each of the following
Zones of Bank of Baroda namely Ahmedabad Zone and Mumbai Zone to carry out
Concurrent Audits of Branches/RLBO/CBOs/TFBO/CPC/Other Units for -12- Months
from 01-10-2018 to 30-09-2019
Bank of Baroda is one of India's largest banks with a strong domestic presence spanning
5502 branches and 9128 ATMs supported by self-service channels, as well as 105
branches/ offices overseas including branches of subsidiaries, distributed spanning 24
countries. The Bank has wholly owned subsidiaries such as BOB Cards and BOB
Capital. Bank of Baroda also has joint ventures for life insurance with India First Life
Insurance and for asset management with Baroda Pioneer Asset Management. The Bank
owns 98.57% in Nainital Bank. The Bank has also sponsored three Regional Rural Banks
namely Baroda Uttar Pradesh Gramin Bank, Baroda Rajasthan Gramin Bank and Baroda
Gujarat Gramin Bank. The Bank also holds stake in several companies which have been
invested over the past few years.
BACKGROUND:
The Bank intends to go for this arrangement to:
1. Streamline the variable quality of the work of Concurrent Auditors.
2. Reduce administrative issues in managing the large number of Concurrent Auditors
and evaluating their work.
3. Scale on the part of Auditors to use technology in auditing and ensuring regulatory
compliance.
OBJECTIVES OF FLOATING RFP:
1. To improve the effectiveness of concurrent audit for detecting violations and providing
early warning signals about weaknesses and problems.
2. To optimise the cost of concurrent audit consistent with ensuring quality.
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3.2 Purpose
The Bank, for this purpose, invites proposals from competent Firms who are interested in
participating in this RFP and must fulfil the eligibility criteria mentioned under Annexure
03 and also in a position to comply with the technical requirement mentioned and submit
the required proposal as per the RFP Apart from the above the Firm must also agree to
all our terms & conditions mentioned under this RFP.
3.3 Project Scope
This RFP is floated for Concurrent Audit of Branches, RLBO, CBO, TFBO, CPC and
other units of -2- Zones of the Bank of Baroda namely Ahmedabad and Mumbai Zones of
the Bank.
An eligible firm can apply for Concurrent Audit of one Zone only.
Bank of Baroda seeks to appoint -1- Concurrent Auditor for each of the following Zones
of Bank of Baroda namely Ahmedabad Zone and Mumbai Zone to carry out Concurrent
Audits of Branches/RLBO/CBOs/TFBO/CPC/Other Units for -12- Months from 01-10-
2018 to 30-09-2019
It is expected that the selected Firm will have necessary expertise, experience,
capabilities and knowledge in the area, which shall broadly cover the areas listed below.
This listing is not exhaustive and should be regarded as an outline only. The objective is
to provide `best in class' Concurrent Audit services to the Bank. Brief roles of the selected
Concurrent Auditor are mentioned below:
Conduct Concurrent Audit for the Bank covering branches/ operating units as per
audit plan decided by the Bank which is mentioned in Annexure 11, 11A & 13 of
this RFP.
Consolidation of audit findings across operating units/ branches mentioned under
Annexure 11, Annexure 11A& 13 of this RFP, to identify process improvement
opportunities and control gaps.
Provide suggestions addressing process improvement opportunities and controls
gaps to the Management.
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RFP for Appointment of Concurrent Auditors for Branches/RLBOs/CBOs/TFBO/CPC/Other units for -02- Zones of the Bank
Deliverables:
The Concurrent Auditor shall provide the following minimum deliverables as per the
indicated frequency as below.
Deliverables Audience Frequency
Audit Reports for all the Zonal Internal Audit Division Monthly, By 10th of the
Branches and other units (ZIAD), Respective Branches succeeding month
subjected to concurrent and Controlling Office
audit from time to time
Summary of Audit report Respective Regional Office, Quarterly , By 15thof the
of Branches and other Zonal Office and Zonal succeeding month
units at Regional Office Internal Audit Division (ZIAD)
level
Summary of Audit report Respective Zonal Office, Quarterly , By 20th of the
of Branches and other Zonal Internal Audit Division succeeding month
units at Zonal Office level (ZIAD) and Central Internal
Audit Division (CIAD)
Over and above this, Audit Report is required to include immediate reporting of
high-risk issues to the Bank and the corrective action initiated by the Bank in that
regard.
Audit Reports to also include review of Action Taken Reports (ATR) and
escalation of delays in action taken, if any.
Concurrent Audit Coverage As mentioned under Annexure 11 of this RFP
Concurrent Audit Certification As mentioned under Annexure 11 A of this RFP
List of Branches, TGBO, CPC, CBOs, RLBO and other units As mentioned under
Annexure 13 of this RFP
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RFP for Appointment of Concurrent Auditors for Branches/RLBOs/CBOs/TFBO/CPC/Other units for -02- Zones of the Bank
4 Evaluation process
4.1 Opening of Technical Proposal
Technical Proposals received within the prescribed date and time will be opened in the
presence of the authorized representatives of the firms bidding who choose to attend the
opening of the offer on the date and time specified in this RFP document. The Authorized
representative of the firm having photo identification, present shall sign a register of
attendance. The representative has to submit an authority letter duly signed by the firm,
authorizing him to represent and attend the Bid opening on behalf of the firm.
4.2 Preliminary Scrutiny
The Bank will scrutinize the offers received to determine whether they are complete and
as per RFP requirement, whether technical documentation as asked for and required, to
evaluate the offer has been submitted, whether the documents have been properly
signed and whether items are offered as per the RFP requirements. The Bank will inform
the date, time and venue of presentation to the eligible firms.
The proposals received by the Bank will be technically evaluated to arrive at the technical
scoring as per the scoring methodology specified below under the TECHNICAL
PROPOSAL EVALUATION CRITERIA. The Bids which are securing the technical score
of 70 or more marks out of a total of 100 marks are considered as technically qualified
and only those technically qualified Bids will be further processed to find "Highest scoring
Firms" as per evaluation methodology under TECHNO COMMERCIAL EVALUATION
CRITERIA. The Bank however retains the right to lower the cut off score if adequate
number of bids does not qualify with the minimum score specified above.
A list of the Proposed Team Leader and top 10 members to be deployed for the
assignment to be furnished with details of Name, Age, Qualifications, Experience and
location in Annexure 05. Kindly note that the team proposed in the Technical Proposal will
need to necessarily be made available to the Bank for delivery assignment. During the
course of the presentation, the Bank has the right to interview the personnel, to decide to
deploy in the assignment or not. The Bank shall reserve the right to seek the change of
Resource personnel in case of need. The Bank reserves the right to review the decision
of appointment of the Concurrent Auditor at any point of time.
4.3 Technical Proposal evaluation criteria
Bank may call for a presentation before the Selection Committee of the Bank by the
eligible firms on their understanding of the key considerations for Concurrent Audit,
proposed Methodology and Approach to be adopted for the Bank, and the proposed
team. The technical capabilities and competence of the Firm should be clearly reflected in
the write-up. The date and time of the presentations, if required will be notified by the
Bank; no changes in the schedule will be entertained thereafter.
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RFP for Appointment of Concurrent Auditors for Branches/RLBOs/CBOs/TFBO/CPC/Other units for -02- Zones of the Bank
Based on the details submitted by the Firms in the Technical Proposal and the write
up/presentation made by them before the Selection Committee of the Bank, the Technical
Evaluation of the eligible Firms will be carried out as furnished below:
No. Particulars Maximum Eligible
Marks for
evaluation
1 Overall Profile of the firm
1.1 Profile of firm, its partners, scale, profitability of 10
operations, IT capabilities etc. will be taken into account).
Presence in India number of offices and permanent
manpower within the zone
2 Past Experience
2.1 2-marks per branch to be awarded for experience of 15
Concurrent Audit of Branches of each scheduled
commercial bank during the last 5 financial years
including assignment of the current year.
2.2 2-marks per Bank per year to be awarded for experience 5
of Statutory Branch Audit of Branches of each scheduled
commercial bank during the last 5 financial years
including assignment of the current year.
2.3 10-marks to be awarded for experience of Central 10
Statutory Audit of scheduled commercial bank during the
last 5 FYs including assignment of the current year.
10 marks for full term of 3 years as CSA. The firm should
have signed Balance Sheet on year end. Pro-rata 3.33
marks for each year.
3 Understanding of the scope & proposed approach
Understanding of the scope of the assignment 20
demonstrated in the response to the RFP, Technical
approach &Methodology (Bidder should submit a write-up
showing the approach towards concurrent audit of the
Bank including use of automated tools, Forensic Audit
Capabilities etc. to enhance overall audit effectiveness)
4 Team Profile
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RFP for Appointment of Concurrent Auditors for Branches/RLBOs/CBOs/TFBO/CPC/Other units for -02- Zones of the Bank
4.1 Experience of key personnel assigned (based on the 10
Curriculum Vitae of the Team leaders, Subject Matter
Experts for different facets of Banking, resource
personnel etc). Key personnel should also be suitably
qualified (CA/ CIA/ CISA/ DISA/ MBA). Team should have
experience in the areas of audit execution for Banks in
India. ICAI certification course on Concurrent Audit.
4.2 1.5 marks to be awarded for each partner of the firm and - 20
01- mark for full time CA employee.
4.3 2-marks to be awarded for each CISA/DISA qualified 10
Partner /CA employee.
Total 100
Note: For the purpose of evaluation, `scheduled commercial banks' in India excludes
Regional Rural Banks and Co-operative Banks.
4.3.1 Techno-commercial evaluation criteria
This will be a techno commercial evaluation and accordingly the Technical evaluation will
have 80% weightage and Commercial evaluation shall have 20% weightage. These
weightages shall be taken into consideration for arriving at the Successful Firm. The
evaluation methodologies vis-a-vis the weightages are as under:
Score will be calculated for all technically qualified Firms using the following formula:
S = (T/T High x 80) + (C Low/C x 20)
Where:
S = Score of the Firm
T =Technical score of the Firm
T High = Highest Technical score among the Firms C
Low = Lowest Quote of C among the Firms
C= Quote as provide d by the Firm (please refer to Annexure 7)
The Firm securing the highest score becomes the successful Firm
For example There are three bidders A, B and C.
Technical score will be arrived at treating the marks of the bidder scoring the highest
marks (A) in Technical evaluation as 100. Technical score for other bidders (B, C, etc.) will
be computed using the formula Marks of B / Marks of highest scorer A*100.
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RFP for Appointment of Concurrent Auditors for Branches/RLBOs/CBOs/TFBO/CPC/Other units for -02- Zones of the Bank
Similarly Commercial Score of all technically cleared bidders will be arrived at taking the
cost quoted by L1 bidder i.e., the lowest quote from all technically qualified bidders (say
C) as 100. Marks for other bidders will be calculated using the formula Commercial
Score = Cost of L1 bidder / Cost quoted by bidder * 100.
A "Combined score" will be arrived at, taking into account both marks scored through
Technical Proposal evaluation and the nominal commercial quotes with a weightage of
80% for the Technical Proposal and 20% for the Financial Proposal as described below.
The combined score is arrived at by adding Technical Score and Commercial Score.
The successful bidder will be the one who has highest Combined Score.
Technical Nominal
Sr. Technical Commercial Combined Score
Bidder Evaluation Bi d Price in
No. Score Score (out of 100)
marks (T) INR
1 A 95 71 95/95*80 = 80.0 60/71*20 = 16.9 80.0+16.9 = 96.9
2 B 85 65 85/95*80 = 71.6 60/65*20 = 18.5 71.6+18.5 = 90.1
3 C 90 60 90/95*80 = 75.8 60/60*20 = 20.0 75.8+20.0 = 95.8
In the above example Bidder A with highest score becomes the successful bidder.
In case of more than one vender with equal highest score up to three decimal, then
vender with highest (among those with highest equal score), technical marks will be
considered for successful Bidder.
4.4 Eligibility cum Technical Proposal
Eligibility criteria for the Bidder to qualify this stage is clearly mentioned in Annexure 03.
Eligibility Criteria Compliance to this document. The Bidder would need to provide
supporting documents as part of the eligibility proof. The Technical Proposal will also be
evaluated for technical suit ability.
During evaluation of the Tenders, the Bank, at its discretion, may ask the Bidder for
clarification in respect of its tender. The request for clarification and the response shall be
in writing, and no change in the substance of the tender shall be sought, offered, or
permitted.
The Bank reserves the right to accept or reject any tender in whole or in parts without
assigning any reason thereof. The decision of the Bank shall be final and binding on all
the Firms to this document and the Bank will not entertain any correspondence in this
regard.
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RFP for Appointment of Concurrent Auditors for Branches/RLBOs/CBOs/TFBO/CPC/Other units for -02- Zones of the Bank
5 Terms and conditions
5.1 General
5.1.1 General Terms
The Bank expects the Firm to adhere to the terms of this RFP and would not accept any
deviations to the same.
Unless expressly overridden by the specific agreement to be entered into between the
Bank and the Firm, the RFP shall be the governing document for arrangement between
the Bank and the Firm.
The Bank expects that the Firm appointed under the RFP shall have the single point
responsibility for fulfilling all obligations and providing all deliverables and services
required by Bank, preferably from a single point.
Unless agreed to specifically by the Bank in writing for any changes to the RFP issued,
the Firm responses would not be incorporated automatically in the RFP.
5.1.2 Rules for Responding to this RFP
All responses received after the due date/time as mentioned in "Key Information on the
RFP Response Submission would be considered late and would be liable to be
rejected.
All responses should be in English language. All responses by the Firm to this RFP shall
be binding on such Fi rm for a period of 180 days after opening of the bids.
All bid responses would be deemed to be irrevocable offers/proposals from the Firms and
may be accepted by the Bank to form part of final contract between the Bank and the
selected Firm. Unsigned responses would be treated as incomplete and are liable to be
rejected.
The bids once submitted cannot be withdrawn/ modified after the last date for submission
of the bids unless specifically permitted by the Bank. In case, due to unavoidable
circumstances, the Bank does not award the contract within 180 days from the last date
of the submission of the bids, and there is a possibility to award the same within a short
duration, the Firm would have the choice to maintain the EMD with the Bank or to
withdraw the bid and obtain the security provided.
The Firm may modify or withdraw its offer after submission, provided that, the Bank prior
to the closing date and time receives a written notice of the modification or withdrawal
prescribed for submission of offers. No offer can be modified or withdrawn by the Firm
subsequent to the closing date and time for submission of the offers.
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It is mandatory to submit duly filled in details in the formats provided along with this
document. The Bank reserves the right not to allow/ permit changes in the technical
requirements and not to evaluate the offer in case of non-submission of the technical
details in the required form at or partial submission of technical details.
In case of discrepancy in soft copy and hard copy of the bids, the Firm agrees that Bank
will consider `ORIGINAL' hard copy as final and it will be binding on the Firm. The Bank in
this case may also reject the offer outright.
The Firm at no point of time can excuse themselves from any claims by the Bank
whatsoever for their deviations in conforming to the terms and conditions and other
schedules as mentioned in the RFP circulated by the Bank. The Firm shall be fully
responsible for deviations to the terms & conditions etc. as proposed in the RFP.
If related parties (as defined below) submit more than one bid then both /all bids
submitted by related parties are liable to be rejected at any stage at the Bank's discretion:
a) Bids submitted by the holding Firm and its subsidiary
b) Bids submitted by two or more Firms/ Partnership firms/ LLPs having common
partners
c) Bids submitted by two or more firms in the same group of promoters/ management
d) Any other bid in the sole discretion of the Bank is in the nature of multiple bids.
5.1.3 Price Bids
The firm is expected to quote Price in Indian Rupees for the professional services and out
of pocket expenses, and excluding GST. It may be noted that the Bank will not pay any
other amount and other expenses like travel and accommodation etc. except the agreed
professional fee and applicable GST. The Bank will pay the GST as per the rate
applicable at the time of making payment. The TDS amount at prevailing rate shall be
deducted from the Consultancy firm payments. The Consultancy firm shall take into
account all conditions and difficulties that may be encountered during the course of
assignment while quoting their fee.
5.2 Others
Bank reserves the right to withdraw this RFP / cancel entire selection process at any time
/ stage without assigning any reason.
Bank also reserves the right to change/add any terms and conditions of the RFP by
issuing addenda/corrigenda and putting it on its website.
If there are conflicting points in the RFP, the Bank reserves the right to take a position on
the conflicting issue which will be binding on the selected Bidder any time during the
period of contract. No appeal will be entertained.
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RFP for Appointment of Concurrent Auditors for Branches/RLBOs/CBOs/TFBO/CPC/Other units for -02- Zones of the Bank
No Commitment to Accept Lowest bid or any bid bank shall be under no obligation to
accept the lowest price bid or any other offer received in response to this RFP. Bank will
not be obliged to meet and have discussions with any Bidder, and / or to listen to any
representations in respect of the rejection.
Responses to this RFP should not be construed as an obligation on the part of the Bank
to award a purchase contract for any services or combination of services. Failure of the
Bank to select a Firm shall not result in any claim whatsoever against the Bank. The Bank
reserves the right to reject any or all bids in part or in full, without assigning any reason
whatsoever.
By submitting a proposal, the Firm agrees to promptly contract with the Bank for any work
awarded to the Firm. Failure on the part of the awarded Firm to execute a valid contract
with the Bank will relieve the Bank of any obligation to the Firm, and a different Firm may
be selected based on the selection process.
The terms and conditions as specified in the RFP and addendums (if any which will be
notified on the Bank's corporate website (www.bankofbaroda.com) thereafter are final
and binding on the Firms. In the event the Firm is not willing to accept the terms and
conditions of the Bank, the Firm may be disqualified. Any additional or different terms and
conditions proposed by the Firm would be rejected unless expressly accepted by the
Bank in writing.
The selected Firm must strictly adhere to the delivery dates or lead times identified in
their proposal and as agreed by the Bank. Failure to meet these delivery dates, unless it
is due to reasons entirely attributable to the Bank, may constitute a material breach of the
Firm's performance. In the event that the Bank is forced to cancel an awarded contract
(relative to this RFP) due to the Firm's inability to meet the established delivery dates or
any other reasons attributing to the Firm then that Firm will be responsible to compensate
for any re-procurement costs suffered by the Bank.
The Firm represents that the Technical Proposal to be submitted in response to this RFP
shall meet the proposed RFP requirement. If any services, functions or responsibilities
not specifically described in this RFP are an inherent, necessary or customary part of the
deliverables or services and are required for proper performance or provision of the
deliverables or services in accordance with this RFP, they shall be deemed to be
included within the scope of the deliverables or services, as if such services, functions or
responsibilities were specifically required and described in this RFP and shall be provided
by the firm at no additional cost to the Bank.
The Firm also acknowledges that the Bank relies on this statement of fact, therefore
neither accepting responsibility for, nor relieving the Firm of responsibility for the
performance of all provisions and terms and conditions of this RFP, the Bank expects the
Firm to fulfil all the terms and conditions of this RFP. The modifications, which are
accepted by the Bank, shall form a part of the final contract.
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RFP for Appointment of Concurrent Auditors for Branches/RLBOs/CBOs/TFBO/CPC/Other units for -02- Zones of the Bank
All terms and conditions, payments schedules, time frame for expected service levels as
per this RFP will remain unchanged unless explicitly communicated by the Bank in writing
to the Firm. The Bank shall not be responsible for any judgments made by the Firm with
respect to any aspect of the Service. The Firm shall at no point be entitled to excuse
themselves from any claims by the Bank whatsoever for their deviations in confirming to
the terms and conditions, payments schedules, expected service levels etc. as mentioned
in this RFP.
The Bank and the Firm covenants and represents to the other Party the following:
a) It is duly incorporated, validly existing and in good standing under the laws of the state
in which such Party is incorporated.
b) It has the corporate power and authority to enter into Agreements and perform its
obligations there under. The execution, delivery and performance of terms and
conditions under Agreements by such Party and the performance of its obligations
there under are duly authorized and approved by all necessary action and no other
action on the part of such Party is necessary to authorize the execution, delivery and
performance under an Agreement.
The execution, delivery and performance under an Agreement by such Party:
a) Will not violate or contravene any provision of its documents of incorporation;
b) Will not violate or contravene any law, statute, rule, regulation, licensing requirement,
order, writ, injunction or decree of any court, governmental instrumentality or other
regulatory, governmental or public body, agency or authority by which it is bound or
by which any of its properties or assets are bound;
c) Except to the extent that the same have been duly and properly completed or
obtained, will not require any filing with, or permit, consent or approval of or license
from, or the giving of any notice to, any court, governmental instrumentality or other
regulatory, governmental or public body, agency or authority, joint venture party, or
any other entity or person whatsoever;
d) To the best of its knowledge, after reasonable investigation, no representation or
warranty by such Party in this Agreement, and no document furnished or to be
furnished to the other Party to this Agreement, or in connection herewith or with the
transactions contemplated hereby, contains or will contain any untrue or misleading
statement or omits or will omit any fact necessary to make the statements contained
herein or therein, in light of the circumstances under which made, not misleading.
There have been no events or transactions, or facts or information which has come to,
or upon reasonable diligence, should have come to the attention of such Party and
which have not been disclosed herein or in a schedule hereto, having a direct impact
on the transactions contemplated hereunder.
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The Firm shall undertake to provide appropriate human as well as other resources
required, to execute the various tasks assigned as part of the assignment, from time to
time.
The Bank would not assume any expenses incurred by the Firm in preparation of the
response to this RFP and also would not return the proposal documents to the Firms
The Bank will not bear any costs incurred by the Firm for any discussion, presentation,
demonstrations etc. on proposals or proposed contract or for any work performed in
connection therewith.
5.3 Other RFP Requirements
This RFP may undergo change by either additions or deletions or modifications before
the actual award of the contract by the Bank. The Bank also reserves the right to change
any terms and conditions including eligibility criteria of the RFP and its subsequent
addendums as it deems necessary at its sole discretion.
The Bank may revise any part of the RFP, by providing a written addendum at any stage
till the award of the contract. The Bank reserves the right to issue revisions to this RFP at
any time before the award date. The addendums, if any, shall be published on the Bank's
website only.
The Bank reserves the right to extend the dates for submission of responses to this
document.
Firms shall have the opportunity to clarify doubts pertaining to the RFP in order to clarify
any issues they may have prior to finalizing their responses. All questions are to be
submitted to the RFP Co-ordinator mentioned in "Key Information on the RFP
Response Submission", and should be received by the nominate d point of contact in
writing through email before the scheduled date as indicated in the schedule of
timeframe. Responses to inquiries and any other corrections and amendments will be
published on Bank's website in the form of addendum to the RFP or through electro nic
mail; the preference for distribution would be with the Bank. The Firm, who posed the
question, will remain anonymous.
Preliminary Scrutiny The Bank will scrutinize the offers to determine whether they are
complete, whether any errors have been made in the offer, whether required
documentation has been furnished, whether the documents have been properly signed,
and whether items are quoted as per the schedule. The Bank may, at its discretion, waive
any minor non-conformity or any minor deficiency in an offer. This shall be binding on all
Firms and the Bank reserves the right for such waivers and the Bank's decision in the
matter will be final.
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Clarification of Offers To assist in the scrutiny, evaluation and comparison of offers,
the Bank may, at its discretion, ask some or all Firms for clarification of their offer. The
Bank has the right to disqualify the Firm whose clarification is found not suitable to the
proposed assignment.
No Commitment to Accept Lowest Financial Proposal by value for this RFP The Bank
shall be under no obligation to accept the lowest price bid or any other offer received in
response to this RFP and shall be entitled to reject any or all offers including those
received late or incomplete offers without assigning any reason whatsoever. The Bank
reserves the right to make any changes in the terms and conditions of the contract. The
Bank will not be obliged to meet and have discussions with any Firm, and/ or to listen to
any representations unless there is change in the terms and conditions of the contract.
Alterations The offers containing erasures or alterations will not be considered. There
should be no hand-written material, corrections or alterations in the offer. Technical
details must be completely filled up. Correct information of the equipment being offered
must be filled in. Filling up of the information using terms such as "OK", "accepted",
"noted", "as given in brochure / manual" is not acceptable. The Bank may treat the offers
not adhering to these guidelines as unacceptable.
Fixed price The Financial Proposal shall contain the commercial bid which shall be on a
fixed fee basis including professional fee and out of pocket expenses.
Right to Alter Scope The Bank reserves the right to alter the requirements specified in
the RFP. The Bank also reserves the right to add/ modify/ delete one or more units from
the list of items specified as part of the requirements for the period of the contract.
Further the Firm agrees that the prices quoted by the Firm would be proportionately
adjusted with such additions/ modifications/ deletions in scope.
If the Bank is not satisfied with the specifications as specified in the RFP and observes
major deviations, the proposals of such Bidders will not be short-listed for further
evaluation. No further discussions shall be entertained with such Bidders in respect of the
proposal submission.
The Bidder shall indemnify, protect and save the Bank against all claims, losses, costs,
damages, expenses, action, suits and other proceedings, resulting from infringement of
any Patent, Trade Marks, Copyrights etc. or such other statutory infringements under all
the prevailing laws in respect of deliverables/ output/ material supplied by them to the
Bank from whatsoever source, provided the Bank notifies the Bidder in writing as soon as
practicable when the Bank becomes aware of the claim.
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The selected Bidder shall perform its obligations under this RFP as an independent
contractor to the Bank, and shall not be permitted to engage any subcontractors to
perform any of the Deliverables or Services. Neither this RFP nor the Bidder's
performance of obligations under this RFP shall create an association, partnership, joint
venture, or relationship of principal and agent, master and servant, or employer and
employee, between the Bank and the Bidder or its employees, subcontractor; and neither
Party shall have the right, power or authority (whether expressed or implied) to enter into
or assume any duty or obligation on behalf of the other Party.
The Bidder shall solely be responsible for all payments (including any statutory
payments) to its employees and shall ensure that at no time shall its employees,
personnel or agents hold themselves out as employees or agents of the Bank, nor seek
to be treated as employees of the Bank for any purpose, including claims of entitlement to
fringe benefits provided by the Bank, or for any kind of income or benefits. The Bidder
alone shall file all applicable tax returns for all of its personnel assigned hereunder in a
manner consistent with its status as an independent contractor of services; and the
Bidder will make all required payments and deposits of taxes in a timely manner.
5.4 Contract Commitment
The Bank intends that the contract commitment, which is contemplated herein with the
successful Firms, shall be for a period as defined by the Bank as per the specifications
contained in this RFP.
5.5 Payment Terms
The payment would be made to the Firm by the Bank in the subsequent month post
conduct of the concurrent audit as well as submission of the deliverables to the Bank.
5.6 Sub-contracting
Sub-contracting is not permitted.
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6 General Terms and Conditions
6.1 Dispute Resolution
The Bank and the Firm shall make every effort to resolve amicably, by direct informal
negotiation between the respective project managers of the Bank and the Firm, any
disagreement or dispute arising between them under or in connection with the contract.
If the Bank's project manager/ Co-ordinator and the Firm project manager/ director are
unable to resolve the dispute after thirty days from the commencement of such informal
negotiations, they shall immediately escalate the dispute to the senior authorized
personnel designated by the Firm and the Bank respectively.
If after thirty days from the commencement of such negotiations between the authorized
personnel designated by the Firm and the Bank, the Bank and the Firm have been unable
to resolve contractual dispute amicably, either party may require that the dispute be
referred for resolution through formal arbitration.
All questions, disputes or differences arising under and out of, or in connection with the
contract or carrying out of the work whether during the progress of the work or after the
completion and whether before or after the determination, abandonment or breach of the
contract shall be referred to arbitration by a sole Arbitrator acceptable to both parties OR
the number of arbitrators shall be three, with each side to the dispute being entitled to
appoint one arbitrator. The two arbitrators appointed by the parties shall appoint a third
arbitrator who shall act as the chairman of the proceedings. Arbitration will be carried out
at the Bank's office that placed the order. The Arbitration and Conciliation Act 1996 or
any statutory modification thereof shall apply to the arbitration proceedings.
The arbitral award shall be in writing, state the reasons for the award, and be final and
binding on the parties. The award may include an award of costs, including reasonable
attorneys' fees and disbursements. Judgment upon the award may be entered by any
court having jurisdiction there of or having jurisdiction in Mumbai.
6.2 Governing Laws
The RFP and subsequent contract shall be governed and construed and enforced in
accordance with the laws of India, and both Parties shall agree that in respect of any
dispute arising upon, over or in respect of any of the terms of this Agreement, only the
courts in Mumbai shall have exclusive jurisdiction to try and adjudicate such disputes to
the exclusion of all other courts.
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6.3 Notices and other Communication
If a notice has to be sent to either of the parties following the signing of the contract, it
has to be in writing and shall be sent personally or by certified or registered post with
acknowledgement due or overnight courier or email duly transmitted, facsimile/fax
transmission (with hard copy to follow for email/fax), addressed to the other party at the
addresses, email and fax number given in the contract.
Notices shall be deemed given upon receipt, except that notices sent by registered post
in a correctly addressed envelope shall be deemed to be delivered within 5 working days
(excluding Sundays a nd public holidays) after the date of mailing/ dispatch and in case
the communication is made by facsimile transmission or email, on business date
immediately after the date of successful facsimile/email transmission (that is, the sender
has a hard copy of a confirmation page evidencing that the facsimile was completed in
full to the correct fax number or email sent to correct email address) .
Any Party may change the address, email address and fax number to which notices are
to be sent to it, by providing written notice to the other Party in one of the manners
provided in this section.
6.4 Force Majeure
The Firm shall not be liable for forfeiture of its performance security, liquidated damages,
penalties or termination for default, if any to the extent that its delay in performance or
other failure to perform its obligations under the contract is the result of an event of Force
Majeure.
For purposes of this Clause, "Force Majeure" means an event explicitly beyond the
reasonable control of the Firm and not involving the Firm's fault or negligence and not
foreseeable. Such events are Acts of God or of public enemy, acts of Government of
India in their sovereign capacity, strikes, political disruptions, bandhs, riots, civil
commotions and acts of war.
If a Force Majeure situation arises, the Firm shall promptly notify the Bank in writing of
such conditions and the cause thereof within fifteen calendar days. Unless otherwise
directed by the Bank in writing, the Firm shall continue to perform Firm's obligations
under this Agreement as far as is reasonably practical, and shall seek all reasonable
alternative means for performance not prevented by the Force Majeure event.
In such a case the time for performance shall be extended by a period(s) not less than
duration of such delay. If the duration of delay continues beyond a period of three
months, the Bank and the Firm shall hold consultations in an endeavour to find a solution
to the problem.
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6.5 Assignment
The Firm agrees that the Firm shall not be entitled to assign any or all of its rights and or
obligations under this RFP and subsequent Agreement to any entity including the Firm's
affiliate without the prior written consent of the Bank.
If the Bank undergoes a merger, amalgamation, takeover, consolidation, reconstruction,
change of ownership, etc., this RFP along with the subsequent Addendums published
shall be considered to be assigned to the new entity and such an act shall not affect the
rights of the Firm under this RFP.
6.6 Waiver
No failure or delay on the part of either party relating to the exercise of any right power
privilege or remedy provided under this RFP document or subsequent agreement with the
other party shall operate as a waiver of such right power privilege or remedy or as a
waiver of any preceding or succeeding breach by the other party nor shall any single or
partial exercise of any right power privilege or remedy preclude any other or further
exercise of such or any other right power privilege or remedy provided in this RFP
document all of which are several and cumulative and are not exclusive of each other or
of any other rights or remedies otherwise available to either party at law or in equity.
6.7 Confidentiality
Separate Non-Disclosure Agreement (NDA) will be signed by successful bidder.
The confidentiality obligations shall survive the expiry or termination of the agreement
between the Firm and the Bank.
6.8 Termination
The Bank shall have the option to terminate subsequent agreement and/ or any particular
order, in whole or in part by giving Firm at least 90 days prior notice in writing. It is
clarified that the Firm shall not terminate this RFP & the subsequent Agreement for
convenience.
However the Bank will be entitled to terminate this RFP and any subsequent agreement,
if Firm breaches any of its obligations set forth in this RFP and any subsequent
agreement and
· Such breach is not cured within forty five (45) Days after Bank gives written notice; or
· If such breach is not of the type that could be cured within forty five (45) Days, failure
by Firm to provide Bank, within forty five (45) Days, with a reasonable plan to cure
such breach, which is acceptable to the Bank.
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This RFP and subsequent Agreement shall be deemed to have been terminated by either
Party one day prior to the happening of the following events of default:
· The other Party becomes unable to pay its debt as they fall due or otherwise enters
into any composition or arrangement with or for the benefit of its creditors or any class
thereof;
· A liquidator or a receiver is appointed over all or a substantial part of the undertaking,
assets or revenues of the other Party and such appointment continues for a period of
twenty one (21) days;
· The other Party is subject of an effective resolution for its winding up other than a
voluntary winding up for the purpose of reconstruction or amalgamation upon terms
previously approved in writing by the other Party; or
· The other Party becomes the subject of a court order for its winding up.
The Firm understands the strategic importance of this Assignment and that it would
require tremendous commitment of technical resources for the same from the Firm for the
tenure of this RFP and subsequent Agreement. The Parties therefore agree and
undertake that an exit at any point in time resulting due to expiry or termination of this
RFP and subsequent Agreement for any reason whatsoever would be a slow process
over a period of three (3) months, after the completion of the notice period of three (3)
months. During this period, the Firm shall continue to provide the Deliverables and the
Services in accordance with this RFP and subsequent Agreement and shall maintain the
agreed Service levels.
Immediately upon the date of expiration or termination of the RFP and subsequent
Agreement, the Bank shall have no further obligation to pay any fees for any periods
commencing on or after such date.
Without prejudice to the rights of the Parties, upon termination or expiry of this RFP and
subsequent Agreement, the Bank shall pay to Firm, within thirty (30) days of such
termination or expiry, of the following:
· All the undisputed fees outstanding till the date of termination;
Upon the termination or expiry of this RFP and subsequent Agreement: The rights
granted to the Firm shall immediately be terminated.
· Upon the Bank's request in writing, the Firm shall be under an obligation to transfer to
the Bank or its designee(s) the Deliverables being used by the Firm to perform the
Services free and clear of all liens, security interests, or other encumbrances at a
value calculated as stated.
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6.9 Publicity
Any publicity by the Firm in which the name of the Bank is to be used should be done
only with the explicit written permission of the Bank.
6.10 Solicitation of Employees
The Firm during the term of the contract shall not without the express written consent of
the Bank, directly or indirectly: a) recruit, hire, appoint or engage or attempt to recruit,
hire, appoint or engage or discuss employment with or otherwise utilize the services of
any person who has been an employee or associate or engaged in any capacity, by the
Bank in rendering services in relation to the contract; or b) induce any person who shall
have been an employee or associate of the Bank at any time to terminate his/ her
relationship with the Bank.
6.11 Inspection of Records
All Firm records with respect to any matters covered by this RFP shall be made available
to auditors and or inspecting officials of the Bank and/or Reserve Bank of India and/or
any regulatory authority, at any time during normal business hours, as often as the Bank
deems necessary, to audit, examine, and make excerpts or transcripts of all relevant
data. The said records are subject to examination accordingly.
6.12 Compliance with Laws
The Firm shall undertake to observe, adhere to, abide by, comply with and notify the
Bank about all the prevailing laws in force or as are or as made applicable in future,
pertaining to or applicable to them, their business, their employees or their obligations
towards them and all purposes of this RFP and shall indemnify, keep indemnified, hold
harmless, defend and protect the Bank and its employees/ officers/ staff/ personnel/
representatives/ agents from any failure or omission on its part to do so and against all
claims or demands of liability and all consequences that may occur or arise for any
default or failure on its part to conform or comply with the above a nd all other statutory
obligations arising there from. Compliance with all applicable laws shall be limited to laws
which are directly/ indirectly affecting Bank's business due to the services provided as
part of this RFP. However statutory compliance for providing the service mentioned in the
RFP needs to be carried out by the Firm.
The Firm shall promptly and timely obtain all such consents, per missions, approvals,
licenses, etc., as may be necessary or required for any of the purposes of this
assignment or for the con duct of their own business under any applicable Law, the
Government Regulation/Guidelines and shall keep the same valid and in force during the
term of the assignment, and in the event of any failure or omission to do so, shall
indemnify, keep indemnified, hold harmless, defend, protect and fully compensate the
Bank and its employees/ officers/ staff/ personnel/ representatives/agents from and
against all claims or demands of liability and all consequences that may occur or arise for
any default or failure on its part to conform or comply with the above and all other
statutory obligations arising there from and the Bank will give notice of any such claim or
demand of liability within reasonable time to the Firm.
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The Firm is not absolved from its responsibility of complying with the statutory obligations
as specified above. Indemnity shall exclude indirect, consequential and incidental
damages.
6.13 Order Cancellation
The Bank will provide the selected Firm a remedy period of 45 day s to rectify a default or
given situation. The Bank will provide in writing the nature of the default to the selected
Firm through a letter or mail correspondence. The 45 day time period will commence from
the day the Bank has sent such correspondence to the selected Firm.
The Bank reserves its right to cancel the order in the event of one or more of the following
situations, that are not occasioned due to reasons solely and directly attributable to the
Bank alone:
· Delay in implementation beyond the specified period that is agreed in the contract that
will be signed with the successful Firm.
· Discrepancy in the quality of service/ security expected during the implementation,
rollout and subsequent maintenance process.
· Failure of the Firm make good the situation within the remedy period
· The selected Firm commits a breach of any of the terms and conditions of the RFP/
contract.
· The selected Firm becomes insolvent or goes into liquidation voluntarily or otherwise
· An attachment is levied or continues to be levied for a period of 7 days upon effects of
the tender.
In case of order cancellation, any payments made by the Bank to the selected Bidder
would necessarily have to be returned to the Bank with interest @ 15% per annum from
the date of each such payment. These payments to be returned would refer to those
deliverables that will have to be reversed or redone post the termination of the selected
Bidder.
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6.14 Indemnity
The Firm shall indemnify the Bank, and shall always keep indemnified and hold the Bank,
its employees, personnel, officers, directors, (hereinafter collectively referred to as
"Personnel") harmless from and against any and all losses, liabilities, claims, actions,
costs and expenses (including attorneys' fees) relating to, resulting directly or indirectly
from or in any way arising out of any claim, suit or proceeding brought against the Bank
as a result of:
· The Bank's authorized/ bona fide use of the Deliverables and /or the Services
provided by the Firm under this RFP; and/or
· an act or omission of the Firm and/or its employees, in performance of the obligations
under this RFP; and/or
· claims made by employees who are deployed by the Firm, again st the Bank; and/or
claims arising out of employment, non-payment of remuneration and non-provision of
statutory benefits by the Firm to its employees
· breach of any of the term of this RFP or breach of any representation or false
representation or inaccurate statement or assurance or covenant or warranty of the
Firm under this RFP; an d/or
· any or all Deliverables or Services infringing any patent, trade marks, copyrights or
such other Intellectual Property Rights; and/or
· breach of confidentiality obligations of the Firm contained in this RFP; and/or
· Negligence or gross misconduct attributable to the Firm or its employees.
Indemnity would cover da mages, loss or liabilities actually suffered by the Bank arising
out of claims made by customer and / or regulatory authorities for reasons attributable to
breach of obligations under this RFP and subsequent agreement by the Firm which is
limited to the contract value /total fee quote.
In the event of bidder not fulfilling its obligations under this clause within the period
specified in the notice issued by the BOB, Bank has the right to recover the amounts due
to it under this provision from any amount payable to the successful bidder under this
project.
The indemnities under this clause are in addition to and without prejudice to the
indemnities given elsewhere in this RFP / subsequent agreement.
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6.15 Corrupt and Fraudulent Practices
As per Central Vigilance Commission (CVC) directives, it is required that Firms/
Suppliers/ Contractors observe the highest standard of ethics during the procurement and
execution of such contracts in pursuance of this policy:
· "Corrupt Practice" means the offering, giving, receiving or soliciting of anything of
values to influence the action of an official in the procurement process or in contract
execution AND
· "Fraudulent Practice" means a misrepresentation of facts in order to influence a
procurement process or the execution of contract to the detriment of the Bank and
includes collusive practice among Firms (prior to or after bid submission) designed to
establish bid prices at artificial non-competitive levels and to deprive the Bank of the
benefits of free and open competition.
The Bank reserves the right to reject a proposal for award if it determines that the Firm
recommended for award has engaged in corrupt or fraudulent practices in competing for
the contract in question.
The Bank reserves the right to declare a Firm ineligible, either indefinitely or for a stated
period of time as per the Bank's discretion, to be awarded a contract if at any time it
determines that the Firm has engaged in corrupt or fraudulent practices in competing for
or in executing the contract.
6.16 Violation of Terms
The Bank shall be entitled to an injunction, restraining order, right for recovery, suit for
specific performance or such other equitable relief as a court of competent jurisdiction
may deem necessary or appropriate to restrain the Firm from com mitting any violation or
enforce the performance of the covenants, obligations and representations contained in
this RFP. These injunctive remedies are cumulative and are in addition to any other rights
and remedies the Bank may have at law or in equity, including without limitation a right for
recovery of any amounts and related costs and a right for damages.
6.17 Authorized Signatory
The selected Firm shall indicate the authorized signatories who can discuss and
correspond with the Bank, with regard to the obligations under the contract. The selected
Firm shall submit, at the time of signing the contract, a letter signed by all the partners,
authorizing an official or officials of the Firm or a Power of Attorney copy to discuss, sign
agreements/contracts with the Bank. The Firms shall furnish proof of signature
identification for above purposes as required by the Bank.
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6.18 Non-Disclosure Agreement
The selected Firm shall execute a Non-Disclosure Agreement (NDA) and Service level
agreement (SLA). The selected Firm shall execute the NDA & SLA within 30 days from
the date of acceptance of letter of appointment.
6.19 Right to Reject Proposals
The Bank reserves the absolute and unconditional right to reject the response to this RFP
if it is not in accordance with its requirements and no correspondence will be entertained
by the Bank in the matter. Proposals received from Respondents are liable to be rejected
if:
· It is not in conformity with the instructions mentioned in the RFP document.
· It is not accompanied by the requisite Application Money and Earnest Money Deposit
(EMD).
· It is not properly or duly signed.
· It is received through e mail / fax.
· It is received after expiry of the due date and time.
· It is incomplete including non- furnishing the required documents.
· It is evasive or contains incorrect information.
· There is canvassing of any kind.
· It is submitted anywhere other than the place mentioned in the RFP.
6.20 Limitation of Liability
1. The Firm's aggregate liability, in connection with obligations undertaken as a part of
this Assignment, whether arising under this assignment regardless of the form or
nature of the action giving rise to such liability (whether in contract, tort or otherwise),
other than the circumstances mentioned in the Para 2 of this clause, shall be limited to
the total contract value/total fee quote..
2. The Firm's liability in case of claims against the Bank resulting from its wilful
misconduct or gross negligence, or loss suffered by Bank due to damage to real or
tangible or intangible property by Service Provider, its employees and/ or
subcontractors or loss suffered by Bank, due to infringement of patents, trademarks,
copyrights or such other Intellectual Property Rights or breach of confidentiality
obligations committed by the Firm shall be actual.
3. Under no circumstances, Bank shall be liable to the Firm for direct, indirect, incidental,
consequential, special or exemplary damages arising from termination of this
Agreement, even if Bank has been advised of the possibility of such damages.
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6.21 Insurance & Penalties
The Firm should obtain Professional Liability Insurance to cover the risk of errors,
omissions and/or negligence in conducting the concurrent audit activity. The policy should
cover the total contract value/total fee quote.
a) The Auditor / firms hall indemnify the Bank against all actions, omissions,
proceedings, claims, suits, damages, liquidated damages, consequential damages
and any other expense s for causes attributable to the Auditor / firm including any loss
suffered on account of any breach of the terms and conditions of the offer of the
appointment. Firm shall be liable for the penalty to the extent of actual loss suffered
by the bank or the total professional fee payable/ total contract value whichever is
lower.
b) If the performance is found wanting, then the services of the Auditors shall be
terminated / blacklisted with due intimation at the discretion of the Bank and such
Audit Firms shall stand de-empanelled. This is without prejudice to referring the
issues to the professional body (ICAI and also to RBI) and also claim damages for
such unsatisfactory service, whatsoever by the firm or any of its employees.
c) The Audit Firm shall follow the time norms for completing the Audit and submitting the
Audit Report to the Branch / Region / Zone / ZIAD. If there is any delay in submission
of the rep ort or the report is wanting in material aspect 10% of the monthly Audit Fee
will be deducted without any further reference to the Auditor till the deficiency continue
s. The decision of the Zonal Internal Audit Division (ZIAD) Heads shall be final in this
regard.
7 Disclaimer
Subject to any law to the contrary, and to the maximum extent permitted by law, the Bank
and its directors, officers, employees, contractors, representatives, agents, and advisors
disclaim all liability from any loss, claim, expense (including, without limitation, any legal
fees, costs, charges, demands, actions, liabilities, expenses or disbursements incurred
therein or incident al thereto) or damage, (Whether foreseeable or not) ("Losses")
suffered by any person acting on or refraining from acting because of any presumptions
or information (whether oral or written and whether express or implied), including
forecasts, statements, estimates, or projections contained in this RFP document or
conduct ancillary to it whether or not the Losses arises in connection with any ignorance,
negligence, inattention, casualness, disregard, omission, default, lack of care, immature
information, falsification or misrepresentation on the part of the Bank or any of its
directors, officers, employees, contractors, representatives, agents, or advisors.
© 2017 Bank of Baroda. All Rights Reserved: Strictly Confidential Page No. 42 of 72
RFP for Appointment of Concurrent Auditors for Branches/RLBOs/CBOs/TFBO/CPC/Other units for -02- Zones of the Bank
Annexure 1 Technical Proposal Covering Letter
Date:
To
The RFP Co-ordinator Appointment of -1- Concurrent Auditor for each of the following
Zones of Bank of Baroda namely Ahmedabad Zone and Mumbai Zone to carry out
Concurrent Audits of Branches/RLBO/CBOs/TFBO/CPC/Other Units for -12- Months from
01-10-2018 to 30-09-2019
Bank of Baroda
Sub: RFP Reference No. RFP: CIAD: 110/2 dated 09-08-2018
Appointment of -1- Concurrent Auditor for each of the following Zones of Bank of Baroda
namely Ahmedabad Zone and Mumbai Zone to carry out Concurrent Audits of
Branches/RLBO/CBOs/TFBO/CPC/Other Units for -12- Months from 01-10-2018 to 30-
09-2019
Having examined the above RFP including all Annexure, the receipt of which is hereby
duly acknowledged, we, the undersigned, offer to undertake the services in conformity
with the said RFP in accordance with the Prices indicated in the Commercial Offer and
made part of this Bid.
If our Offer is accepted, we undertake to provide service as a Chartered Accountant Firm
as per the timelines defined by the Bank from the date of commencement of services.
We agree to abide by this offer till 180 days from the date of Financial Proposal opening
and our offer shall remain binding upon us and may be accepted by the Bank any time
before expiry of that period.
Until a formal contract is prepared and executed, this offer together with the Bank's
written acceptance thereof and the Bank's notification of award, shall constitute a binding
contract between us.
We confirm that we have not made any changes in the offer documents, except for filling
in appropriate columns.
We confirm that our Firm has not been black listed/ debarred by any Government
Financial Institutions/Banks/ RBI/ ICAI/ IBA/ Government/ Semi-Government
departments/ PSU's in India.
© 2017 Bank of Baroda. All Rights Reserved: Strictly Confidential Page No. 43 of 72
RFP for Appointment of Concurrent Auditors for Branches/RLBOs/CBOs/TFBO/CPC/Other units for -02- Zones of the Bank
We confirm that our Firm do not have any pecuniary liability nor any judicial proceedings
or any restraint restricting us in fulfilling the services.
We understand that the Bank is not bound to accept the offer and the Bank has right to
reject the offer in full or part without assigning any reasons, whatsoever.
Signature of the Authorized Signatory
Name:
Designation:
Name of the Firm:
Address:
© 2017 Bank of Baroda. All Rights Reserved: Strictly Confidential Page No. 44 of 72
RFP for Appointment of Concurrent Auditors for Branches/RLBOs/CBOs/TFBO/CPC/Other units for -02- Zones of the Bank
Annexure 2 Letter of Authorization to Bid
To,
The RFP Co-ordinator Appointment of -1- Concurrent Auditor for each of the following Zones
of Bank of Baroda namely Ahmedabad Zone and Mumbai Zone to carry out Concurrent Audits
of Branches/RLBO/CBOs/TFBO/CPC/Other Units for -12- Months from 01-10-2018 to 30-09-
2019
Dear Sir,
SUB: Authorization Letter for submitting bid documents.
REF: Your RFP: CIAD: 110/2 dated 09-08-2018
This has reference to your above RFP for Appointment of -1- Concurrent Auditor to carry out
Concurrent Audits of Branches/RLBO/CBOs/TFBO/CPC/Other Units for each of following
Zones of Bank of Baroda, from 01-10-2018 to 30-09-2019.Ahmedabad Zone and Mumbai
Zone , Mr / Ms........ is hereby authorized to submit the bid documents and to sign the contract
on behalf of our organization for all the services required by the Bank as called for vide the
Bank's request for proposal vide above referred RFP on behalf of our organization. We confirm
that the person so authorized above has digital signatures and confirm that all the prices
quoted by him shall be binding on us. He/ She is also authorized to take decisions on behalf of
the firm till RFP process is completed.
Certified photocopy of Power of Attorney (POA) of the person authorizing such person is duly
submitted.
We hereby extend our full guarantee and warranty as per Clauses of Contract for the goods and
services offered for supply by the Firm against this RFP.
The specimen signature is attested below:
Specimen signature of the Representative
Signature of the Authorizing Authority
Name of the Authorizing Authority (Certified Xerox copy of POA of authorized
Signatory/authority is to be submitted)
Note:
1) This letter of authority should be on the letterhead of the principal on whose behalf the
proposal is submitted and should be signed by a person competent and having the power of
attorney to bind the principal. It should be included by the Firm in its proposal
© 2017 Bank of Baroda. All Rights Reserved: Strictly Confidential Page No. 45 of 72
RFP for Appointment of Concurrent Auditors for Branches/RLBOs/CBOs/TFBO/CPC/Other units for -02- Zones of the Bank
Annexure 03- Eligibility Criteria
ELIGIBILITY CRITERIA (Annexure 03)
1. One Firm is allowed to bid for one zone only.
2. If one firm bids for more than one Zone, all the bids of that firm will be rejected.
3. Concurrent Auditors identified for other- 11- Zones excluding Ahmedabad Zone &
Mumbai Zone of the Bank are not eligible to apply. (The existing concurrent auditor
of the -2- Zones Ahmedabad Zone & Mumbai Zone are eligible to apply.)
4. Cut-off date for eligibility criteria is the last date of submission of Bids.
5. If Firm quotes bid price less than the minimum price of RFP the bid of that firm will
be rejected.
Sl. Details Support Documents to be submitted
1 The Bidder should be a Chartered Accountancy Firm, Certificate of Registration with ICAI.
registered with ICAI. The Bidder should be a Partnership Partnership Deed in case of Partnership Firm
Firm/ Limited Liability Partnership and Registration Certificate of ROC (for
LLPs).
2 The Bidder Firm should be Grade-I as suggested by RBI for The latest copy of grade suggested by RBI in the
Statutory Audit as available on Website www.meficai.org name of the bidder firm for Statutory Audit be
(latest). submitted. Copy of MEF certificate in the name
of the bidder firm be submitted.
3 The Bidder should have carried out (including currently Letter of engagement in the name of the bidder
conducting) Concurrent Audit of Branch of minimum of 2 firm be submitted.
scheduled commercial banks in the last 5 years
4 The Bidder should have carried out (including currently Letter of engagement in the name of the bidder
conducting) Statutory Audit of Branches of scheduled firm be submitted.
commercial banks in the last 5 years
5 The Bidder should have minimum of -2- CISA/ DISA CISA/ DISA qualified CA partners copy of
qualified CA partners/ staff CISA/ DISA certificate along with
membership number of ICAI to be enclosed
6 The Bidder should have Head Office/ Branch Office in the A self-declaration on the Bidder's letter head
Zone* for which they are applying for Concurrent Audit. along with details of partners and permanent
qualified staff located in the Zone for which
they are applying
7 The Bidder firm should not have been black listed/ debarred A self-declaration on the Bidder's letter head
by any Government Financial Institutions/ Banks/ RBI/
ICAI/ IBA/ Government/ Semi Government Departments/
PSUs in India
8 The Bidder should not be owned or controlled by any A self-declaration on the Bidder's letter head
Director or Employee of Bank of Baroda, both present and with location.
those who have retired in the last two years, or by any of
their relatives. Further, the Bidder shall not engage any of
the foregoing persons as partners, employees or contractors
for any work whether connected with the "Assignment/ Job/
Engagement" nor shall they benefit directly or indirectly
from the "Assignment/ Job/ Engagement" in any manner.
*Zone means:
For Ahmedabad Zone Administrative jurisdiction of Ahmedabad,
Gandhinagar Jamnagar, Bhuj, Anand, Mehsana &
Rajkot Regions.
For Mumbai Zone - Administrative jurisdiction of Mumbai Metro South,
Mumbai Metro North, Mumbai Metro Central &
Mumbai Metro East regions.
© 2017 Bank of Baroda. All Rights Reserved: Strictly Confidential Page No. 46 of 72
RFP for Appointment of Concurrent Auditors for Branches/RLBOs/CBOs/TFBO/CPC/Other units for -02- Zones of the Bank
Annexure 4 Approach, Methodology and Work
Plan
The Firm should submit the Approach, Methodology and work plan in one integrated document.
It should highlight the proposed approach and methodology for delivery of the assignment
proposed given the understanding of the Bank. The work plan should also cover ideas and
ideas for institutionalization of change with clearly defined timelines, milestones and
deliverables. Team structure and staffing pattern should be highlighted clearly in the light of the
Bank's stipulation for deploying an experienced team with the requisite skill sets to deliver the
scope of the assignment.
The project scope and time lines are as defined in the RFP.
© 2017 Bank of Baroda. All Rights Reserved: Strictly Confidential Page No. 47 of 72
RFP for Appointment of Concurrent Auditors for Branches/RLBOs/CBOs/TFBO/CPC/Other units for -02- Zones of the Bank
Annexure 5 Team Profile
Profile of Proposed Team Leader and Top 10 team members
Name
Present Designation
Qualifications
Nationality
Present Location
Total Work experience
Language proficiency
Areas of expertise relevant to the RFP
Role in the proposed assignment
Tasks assigned
We hereby acknowledge that the information provided by us is true and to the best of our
knowledge.
Signature of the Authorized Signatory
Name:
Designation:
Name of the Firm:
Address:
In each of the scope listed, if more than one professional is available then the indicative profile
of each of such professional should be furnished.
© 2017 Bank of Baroda. All Rights Reserved: Strictly Confidential Page No. 48 of 72
RFP for Appointment of Concurrent Auditors for Branches/RLBOs/CBOs/TFBO/CPC/Other units for -02- Zones of the Bank
Annexure 6 Proposed List of Key Personnel
The list should include the team leader and key team members with their proposed role in the
assignment
Sr. No. Name Age Qualification Present Experience Proposed role
Location relevant to RFP in the
Assignment
A list of key personnel to be deployed for the assignment to be furnished with details as per the
table above.
The Bank shall reserve the right to seek the change of resource personnel in case on need.
Signature of the Authorized Signatory
Name:
Designation:
© 2017 Bank of Baroda. All Rights Reserved: Strictly Confidential Page No. 49 of 72
RFP for Appointment of Concurrent Auditors for Branches/RLBOs/CBOs/TFBO/CPC/Other units for -02- Zones of the Bank
Annexure 7 Financial Proposal Format
Ahmedabad Zone
(Ahmedabad, Gandhinagar, Jamnagar, Bhuj, Anand, Mehsana & Rajkot Regions.)
From 01-10-2018 to 30-09-2019.
Financial Proposal
(INR)
No. of Units Per Unit Cost Total Fee for -12-
Sr. No. Category
at present per Month Months
1 No. of Branches
- For each Branch under Category A 5
- For each Branch under Category B 24
- For each Branch under Category C 56
2 City Back Office (CBO) 2
3 Retail Liability Back Office (RLBO)* *1
4 Trade Finance Back Office* *1
5 Centralised Processing Cell* *1
Total 90
* Back Offices for Branches Pan India.
(RLBO is single unit though at present there are two different SOL IDs.used by RLBO. Prices to be
quoted for single unit only)
The Bank reserves the right to increase/decrease the number of auditable entities
at any time with proportionate increase /decrease in fees.
Total Fees Quote considered for the Financial Proposal Submission
The total fee quote provided by the Consultant
Total Fee* quoted in figures:
Total Fee* quoted in words:
* Total fee quoted above should not be less than the minimum bid price quoted below and shall
be inclusive of Professional Service and Out of Pocket Expenses (such as Travel, Lodging and
Boarding, Conveyance, Printing, Administrative Expenses etc.). This excludes GST which will be
payable by the Bank based on the prevailing rate. The Bank shall not entertain any other claims
over and above the fee specified in the Financial Proposal. No additional fee will be paid by the
Bank for time over run.
Minimum bid price for assignment is Rs. 70.00 Lacs. p.a. for - 12 - months.
© 2017 Bank of Baroda. All Rights Reserved: Strictly Confidential Page No. 50 of 72
RFP for Appointment of Concurrent Auditors for Branches/RLBOs/CBOs/TFBO/CPC/Other units for -02- Zones of the Bank
Notes on Fee Structure:
1. Fee for various categories of branches as mentioned below based on advances as
on March 31, 2018 and year-end figures thereafter:
a. Category A with Advances of INR 500 crore and above
b. Category B with Advances of more than INR 100 crore and up to INR 500
crore
c. Category C with Advances of less than INR 100 crore
Category No. of Branches Minimum Indicative
ays to be spent in
each branch per
month*
A 15 to 18 days*
B 12 to 14 days*
C 7 to 9 days*
CBO 15 to 18 days*
Retail Liability Back
Office (RLBO) Daily
Trade Finance Back Daily
Office,
Centralised Processing Daily
Cell
*(The minimum days provided here is purely indicative; actual days may increase
depending upon the quantum of work)
Signature of the Authorized Signatory
Name:
Designation:
Name of the Firm:
Address:
© 2017 Bank of Baroda. All Rights Reserved: Strictly Confidential Page No. 51 of 72
RFP for Appointment of Concurrent Auditors for Branches/RLBOs/CBOs/TFBO/CPC/Other units for -02- Zones of the Bank
Mumbai Zone
(Mumbai Metro South, Mumbai Metro Central, Mumbai Metro North, Mumbai Metro East, Regions)
From 01-10-2018 to 30-09-2019.
Financial Proposal
(INR)
Sr. No. of Units Per Unit Cost Total Fee for -
Category
No. at present per Month 12- Months
1 No. of Branches
- For each Branch under 12
Category A
- For each Branch under 35
Category B
- For each Branch under 42
Category C
2 City Back Office (CBO) 1
3 Centralised Back Office Depository 1
Participant Operations (CBODPO)
4 Office and Administrative Dept. BCC 1
Total 92
The Bank reserves the right to increase/decrease the number of auditable entities
at any time with proportionate increase /decrease in fees.
Total Fees Quote considered for the Financial Proposal Submission
The total fee quote provided by the Consultant
Total Fee* quoted in figures:
Total Fee* quoted in words:
* Total fee quoted above should not be less than the minimum bid price quoted below and shall
be inclusive of Professional Service and Out of Pocket Expenses (such as Travel, Lodging and
Boarding, Conveyance, Printing, Administrative Expenses etc.). This excludes GST which will be
payable by the Bank based on the prevailing rate. The Bank shall not entertain any other claims
over and above the fee specified in the Financial Proposal. No additional fee will be paid by the
Bank for time over run.
Minimum bid price for assignment is Rs. 97.80 Lacs p.a. for - 12 - months.
© 2017 Bank of Baroda. All Rights Reserved: Strictly Confidential Page No. 52 of 72
RFP for Appointment of Concurrent Auditors for Branches/RLBOs/CBOs/TFBO/CPC/Other units for -02- Zones of the Bank
Notes on Fee Structure:
3. Fee for various categories of branches as mentioned below based on advances as on
March 31, 2018 and year-end figures thereafter:
a. Category A with Advances of INR 500 crore and above
b. Category B with Advances of more than INR 100 crore and up to INR 500 crore
c. Category C with Advances of less than INR 100 crore
Category No. of Branches Minimum Indicative
days to be spent in
each branch per
month*
A 15 to 18 days*
B 12 to 14 days*
C 7 to 9 days*
CBO 15 to 18 days*
CBODPO 15 to 18 days*
OA Dept, BCC 15 to 18 days*
*(The minimum days provided here is purely indicative; actual days may increase
depending upon the quantum of work)
Signature of the Authorized Signatory
Name:
Designation:
Name of the Firm:
Address:
© 2017 Bank of Baroda. All Rights Reserved: Strictly Confidential Page No. 53 of 72
RFP for Appointment of Concurrent Auditors for Branches/RLBOs/CBOs/TFBO/CPC/Other units for -02- Zones of the Bank
Annexure 8 Undertaking
(This letter should be on the letterhead of the bidder duly signed by an authorized
signatory)
To
The RFP Co-ordinator Appointment of -1- Concurrent Auditor for each of the following
Zones of Bank of Baroda namely Ahmedabad Zone and Mumbai Zone to carry out
Concurrent Audits of Branches/RLBO/CBOs/TFBO/CPC/Other Units for -12- Months from
01-10-2018 to 30-09-2019
Bank of Baroda
Sir,
Sub: RFP for Appointment of -1- Concurrent Auditor to carry out Concurrent Audits of
Branches/RLBO/CBOs/TFBO/CPC/Other Units for each of following Zones of Bank of
Baroda, from 01-10-2018 to 30-09-2019. Ahmedabad Zone and Mumbai Zone
Having examined the RFPs including all Annexure and Appendices, the receipt of which is
hereby duly acknowledged, we, the undersigned offer to supply, deliver, implement and
commission ALL the terms mentioned in the Request for Proposal" and the other schedules
of requirements and services for Bank of Baroda in conformity with the said RFPs in
accordance with the schedule of Prices indicated in the Price Bid and made part of this
Tender.
1) If our Bid is accepted, we undertake to comply with the delivery schedule as mentioned in
the RFP.
2) We agree to abide by this Financial Proposal for 180 days from the date of the Financial
Bid opening and our Offer shall remain binding on us and may be accepted by the Bank
any time before expiry of the offer.
3) This Bid, together with your written acceptance thereof and your notification of award,
shall constitute a binding Contract between us.
4) We agree that the Bank is not bound to accept the lowest or any Bid the Bank may
receive.
5) We certify that we have provided all the information requested by the Bank in the format
requested for. We also understand that the Bank has the exclusive right to reject this offer
in case the Bank is of the opinion that the required information is not provided or is
provided in a different format.
Dated this..................... ....................by ............................20
Yours faithfully,
Signature of the Authorized Signatory
Name:
Designation:
Name of the Firm:
Address:
© 2017 Bank of Baroda. All Rights Reserved: Strictly Confidential Page No. 54 of 72
RFP for Appointment of Concurrent Auditors for Branches/RLBOs/CBOs/TFBO/CPC/Other units for -02- Zones of the Bank
Annexure 9 Declaration for Conformity with
Hardcopy Letter
(This letter should be on the letterhead of the bidder duly signed by an authorized
signatory)
To
The RFP Co-ordinator Appointment of -1- Concurrent Auditor for each of the following
Zones of Bank of Baroda namely Ahmedabad Zone and Mumbai Zone to carry out
Concurrent Audits of Branches/RLBO/CBOs/TFBO/CPC/Other Units for -12- Months
from 01-10-2018 to 30-09-2019
Bank of Baroda
Sir,
Sub: RFP for Appointment of -1- Concurrent Auditor for each of the following Zones
of Bank of Baroda namely Ahmedabad Zone and Mumbai Zone to carry out Concurrent
Audits of Branches/RLBO/CBOs/TFBO/CPC/Other Units for -12- Months from 01-10-
2018 to 30-09-2019
Further to our proposal dated ............., in response to the Request for Proposal
(Bank's tender No. here in after referred to as "RFP") issued by Bank of Baroda
("Bank") we hereby covenant, warrant and confirm as follows:
The soft-copies of the proposal submitted by us in response to the RFP and the related
addendums and other documents including the changes made to the original RFPs
issued by the Bank, conform to and are identical with the hard-copies of aforesaid
proposal submitted by us, in all respects.
Yours faithfully,
Signature of the Authorized Signatory
Name:
Designation:
Name of the Firm:
Address:
© 2017 Bank of Baroda. All Rights Reserved: Strictly Confidential Page No. 55 of 72
RFP for Appointment of Concurrent Auditors for Branches/RLBOs/CBOs/TFBO/CPC/Other units for -02- Zones of the Bank
Annexure 10 Conformity Letter
(This letter should be on the letterhead of the bidder duly signed by an authorized
signatory)
To
The RFP Co-ordinator Appointment of -1- Concurrent Auditor for each of the following
Zones of Bank of Baroda namely Ahmedabad Zone and Mumbai Zone to carry out
Concurrent Audits of Branches/RLBO/CBOs/TFBO/CPC/Other Units for -12- Months
from 01-10-2018 to 30-09-2019
Bank of Baroda
Sir,
Sub: RFP for Appointment of -1- Concurrent Auditor for each of the following Zones of
Bank of Baroda namely Ahmedabad Zone and Mumbai Zone to carry out Concurrent
Audits of Branches/RLBO/CBOs/TFBO/CPC/Other Units for -12- Months from 01-10-
2018 to 30-09-2019
Further to our proposal dated .........., in response to the Request for Proposal (Bank's
tender No. hereinafter referred to as "RFP") issued by Bank of Baroda ("Bank") we
hereby covenant, warrant and confirm as follows:
We hereby agree to comply with all the terms and conditions / stipulations as contained in
the RFP and the related addendums and other documents including the changes made to
the original RFPs issued by the Bank shall form a valid and binding part of the aforesaid
RFP document. The Bank is not bound by any other extraneous matters or deviations,
even if mentioned by us elsewhere either in our propos al or any subsequent deviations
sought by us, whether orally or in writing, and the Bank's decision not to accept any such
extraneous conditions and deviations will be final and binding on us.
Yours faithfully,
Signature of the Authorized Signatory
Name:
Designation:
Name of the Firm:
Address:
© 2017 Bank of Baroda. All Rights Reserved: Strictly Confidential Page No. 56 of 72
RFP for Appointment of Concurrent Auditors for Branches/RLBOs/CBOs/TFBO/CPC/Other units for -02- Zones of the Bank
Annexure 11 Audit Coverage
The Concurrent Audit should ensure coverage as per prevailing RBI guidelines. The
area and scope of Audit as per recent RBI guidelines conveyed circular No.
DBS.CO.ARS.No.BC.2/08.91.021/2015-16 dated 16-07-2015 and subsequent
guidelines thereafter
© 2017 Bank of Baroda. All Rights Reserved: Strictly Confidential Page No. 57 of 72
RFP for Appointment of Concurrent Auditors for Branches/RLBOs/CBOs/TFBO/CPC/Other units for -02- Zones of the Bank
Scope of the Minimum Audit Programme for Concurrent Audit System in
Commercial Banks as per the prevailing RBI guidelines
Please note that the scope provided below is purely indicative but not limited to the
points listed; additional aspects will necessarily need to be covered depending on the
nature of business at the branch level.
Minimum Audit Programme for Concurrent Audit System in Commercial Banks
Sr.
Items
No.
A Cash transactions -Verify
Surprise physical verification of cash at branch and ATM along with safekeeping and
(i)
custody.
(ii) Daily cash transactions, particularly any abnormal receipts & payments.
(iii) Surprise verification of cash by an officer other than the joint custodian.
Proper accounting of and availability of insurance cover for inward and outward cash
(iv)
remittances.
(v) Accounting of currency chest transactions and delays/omission in reporting to RBI.
(vi) Reporting of Counterfeit Currency.
(vii) All cash transactions of Rs. 10 lakh and above reported in CTR.
That all cash transaction of Rs. 50,000 and above invariably indicate Pan No./Form
(viii)
60.
B Clearing transactions -Verify
Reconciliation with bank's account at Clearing House and review of old outstanding
(i)
entries for reconciliation.
(ii) Drawings allowed against uncleared instruments - sanction by the controlling authority.
C Remittances/Bills for Collection -Verify
Remittance of funds by way of DDs/TTs/MTs/TC/NEFT/RTGS any other mode in cash
(i)
exceeding the prescribed limit.
Documents of title (lorry receipts, railway receipts, etc.) obtained in favour of the bank
(ii)
and the concerned transporters are on the IBA approved list.
Outstanding balance in DP and other transit accounts pending payment beyond
(iii)
prescribed period.
D Deposits -Verify
Adherence to KYC/AML guidelines in opening of fresh accounts and monitoring of
(i)
transactions in such accounts.
Large term deposits received and repaid including checking of repayment of term
(ii)
deposit in cash beyond permissible limit.
Accounts opened and closed within a short span of time i.e., accounts with quick
(iii)
mortality.
(iv) Activation and operations in inoperative accounts.
(v) Value dated transactions.
Settlement of claims of deceased customers and payment of TDRs against lost
(vi) receipts and obtention of indemnities, etc. To check revival of dormant accounts and
accounts with minimum activities.
(vii) Examination of multiple credits to single accounts.
E Treasury operations -Verify
(i) If branch has acted within HO instructions for purchase and sale of securities.
(ii) Periodic confirmation of Derivative contracts with counterparties.
(iii) Adherence to regulatory guidelines with respect to Treasury deals/structured deals.
(iv) Controls around deal modification/cancellation/deletion, wherever applicable.
(v) Cancellation of forward contracts and passing/recovery of exchange gain/loss.
Gaps and OPL maintained in different currencies vis-à-vis prescribed limit for the
(vi)
same.
(vii) Reconciliation of Nostro and Vostro accounts-balances in Nostro accounts in different
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RFP for Appointment of Concurrent Auditors for Branches/RLBOs/CBOs/TFBO/CPC/Other units for -02- Zones of the Bank
foreign currencies are within the limits prescribed by the bank.
(viii) Collection of underlying documents for Derivative & Forward contracts. Delays, if any.
Instances of booking and cancellation of forward contracts with the same counterparty
(ix)
within a span of couple of days or a few days.
(x) Sample check some of the deals and comment on the correctness of computation.
Checking of application money, reconciliation of SGL account, compliance to RBI
(xi)
norms.
Checking of custody of unused BR Forms & their utilization in terms of Master Circular
(xii) on Prudential Norms on Classification, Valuation and Operations of Investment
Portfolio by banks.
To ensure that the treasury operations of the bank have been conducted in
(xiii)
accordance with the instructions issued by the RBI from time to time.
F Loans & Advances-Verify
(i) Report Bills/cheques purchased, if in the nature of accommodation bills.
(ii) Proper follow-up of overdue bills purchased/discounted/negotiated.
Fresh loans and advances (including staff advances) have been sanctioned properly
(iii)
and in accordance with delegated authority.
Reporting of instances of exceeding delegated powers to controlling/head office by the
(iv)
branch and have been confirmed or ratified by the competent authority.
(v) Securities and documents have been received as applicable to particular loan.
Securities have been properly charged/ registered and valued by competent person.
(vi) Whether the same has been entered in the bank's system - Verification of
correctness of Security Values in Advance Accounts entered in FINACLE.
(vii) All conditions of sanction have been complied with.
Master data relating to limit, rate of interest, EMI, moratorium period details have been
(viii)
correctly entered and updated/modified in the system.
(ix) Value dated entries passed in advances accounts.
Post disbursement supervision and follow-up is proper, such as timely receipt of stock
(x) and book debt statements, QIS data, analysis of financial data submitted by borrower,
verification of securities by third parties, renewal of limits, insurance, etc.
Whether there is any misutilisation of the loans and whether there are instances
(xi)
indicative of diversion of funds.
Compliance of prudential norms on income recognition, asset classification and
(xii)
provisioning pertaining to advances.
whether monthly updating of drawing power in the computer system on the basis of
(xiii) stock statements/book debt statement/ other financial data received from the
borrowers.
Recovery in compromise cases is in accordance with the terms and conditions of the
(xiv)
compromise agreement.
(xv) To check review and renewal of loans.
G LC/BG -Verify
LC/BG issued/amended as per the approved format/model guarantee prescribed and
(i) standard limitation clause incorporated. Whether counter indemnity obtained as
prescribed.
Any deviation from the terms of sanction in regard to margin, security, purpose, period,
(ii)
beneficiary, collection of charges, commission/fee, etc.
Whether payment is made to the debit of party's account on due date without creating
(iii)
overdraft/debiting suspense, in case of deferred payment guarantee.
H Foreign Exchange transactions-Verify
(i) Recovery of charges as per HO Guidelines.
(ii) Packing credit released, whether backed by LC or confirmed export order.
(iii) Availability of ECGC cover and compliance with ECGC terms.
Submission of statutory returns on export/ import transactions, like BEF statements,
(iv) XOS, write off of export bills, etc. Follow up of outstanding export bills and exchange
control copy of bill of entry.
Irregularities in opening of new accounts and operation in NRO, FCNR, NRE, EEFC,
(v)
etc., and debits/credits entries permissible under the rules.
Whether operations in FCRA accounts are as permitted by MHA and FCRA
(vi)
guidelines.
(vii) Booking, utilization, extension and cancellation of forward contracts.
© 2017 Bank of Baroda. All Rights Reserved: Strictly Confidential Page No. 59 of 72
RFP for Appointment of Concurrent Auditors for Branches/RLBOs/CBOs/TFBO/CPC/Other units for -02- Zones of the Bank
SWIFT Related Operational Control Measures 100% verification of Logs
(viii) generated ifor all Financial and Non Financial Messages and matching with
corresponding limit set and with entry passed in FINACLE
I House Keeping -Verify
Exceptional transaction reports are generated and verified by branch staff as
(i)
prescribed.
Review of all balance sheet heads and outstanding entries in accounts, e.g.,
(ii) suspense, sundry and inter-bank accounts. Review of follow up of entries pending for
reversal.
Scrutiny of daily vouchers with more emphasis on high value transaction including high
(iii)
value expenses and debit entries in Suspense account.
(iv) Debits in accounts where signatures are pending for scanning.
Whether records related to KYC/vouchers and other critical areas are sent to specific
(v)
places like archival center, record room as per stipulated periodicity.
Adherence to KYC/AML guidelines in opening fresh account and subsequent
(vi)
modifications of records and monitoring of transaction.
J Verification of Merchant Banking Business-Verify
Whether the instructions given by the controlling branch are properly followed where
(i)
the branch acts as a collecting branch for issue business.
(ii) Whether daily collection position is advised to the controlling branch.
Whether recovery of the commission/fees and out of pocket expenses as agreed with
(iii) the respective companies and whether the competent authority has duly authorized
any waiver or reduction of such charges.
(iv) Whether the prescribed preventive vigilance measures are observed by the branch.
Where data entry or data processing work is entrusted to outside agencies, the
(v) competent authority duly approves these and the prescribed stamped indemnity has
been obtained from such agencies.
Whether dividend interest warrants/refund payment accounts of companies are funded
(vi) prior to dispatch of the relative warrants by the companies and there is no misuse of
the facility.
Whether Claims for reimbursement of amounts of paid warrants received from paying
(vii)
branches are processed and debited to the concerned company's account promptly.
Whether charge on security has been created, wherever debenture trustee activity is
(viii)
undertaken by bank.
K Verification of Credit Card/Debit card Verify
Application for the issue of credit card has been properly examined and record of issue
(i)
of the same has been maintained.
Whether overdraft/debits arising out of the use of credit cards are promptly recovered
(ii)
and informed to higher authorities.
Whether undelivered credit cards are properly kept as security items and followed up
(iii)
with credit card department for further instructions.
Physical verification of ATM cards, debit cards, credit cards, passwords and PINS,
(iv) control over issue & delivery, safe keeping and custody at all the locations. Report loss
of any such items.
L Others Verify
Compliance of provisions relating to Tax Deducted at Source, GST, trade tax, other
(i)
duties and taxes.
Physical verification of inventory, control over issue of inventory, safe keeping and
(ii)
custody of security forms. Report any loss of such items.
Physical verification of other deliverable items, control over issue, safe keeping and
(iii)
custody.
Physical verification of Gold coins, control over issue, safe keeping and custody.
(iv)
Checking of Gold sale transactions.
(v) Custody and movement of branch keys.
Locker keys and locker operations-linking of FDR as security for locker/operation of
(vi)
locker/inoperative lockers/ nomination/other issues.
Safe custody of branch documents like death claim cases, issuance of duplicate
(vii) DD/PO/FDR, checking of indemnities, etc. and verification of documents executed
during the period under audit.
(viii) Reporting of frauds.
© 2017 Bank of Baroda. All Rights Reserved: Strictly Confidential Page No. 60 of 72
RFP for Appointment of Concurrent Auditors for Branches/RLBOs/CBOs/TFBO/CPC/Other units for -02- Zones of the Bank
Scope of Audit for CBO's (Service Branches are also known as City Back
Office)
Sr No Coverage
2 Persisting Irregularities
3 Synopsis of Assets & Liabilities
4 Suspense Accounts
5 Inward & Outward Clearing
6 Electronic Clearing System (ECS)
7 Bankers Accounts
8 Remittance Accounts
9 Staff Salaries, Wages, Allowances, etc.
10 Bill Desk .
11 Government Business
12 Central Board for Direct Taxes
13 Sales Tax & Professional Tax
14 Pension
15 Reconciliation
16 Other Details
17 Frauds & Misappropriation
18 Any other activity which may be included in future.
Scope of Audit for RLBO
Sr. No. Coverage
1. Accounting Opening (Activation) Process
2. Issuance of Personalised Cheque Book
3. Storage of Account Opening Form
4. Any other activity which may be included in future.
5. Issue, Printing and Payment of FCNR Deposits
6. Persisting Irregularities
© 2017 Bank of Baroda. All Rights Reserved: Strictly Confidential Page No. 61 of 72
RFP for Appointment of Concurrent Auditors for Branches/RLBOs/CBOs/TFBO/CPC/Other units for -02- Zones of the Bank
Scope of Audit of Office Administration department
Audit of all the payments made by Office Administration department on its behalf and on behalf of all
other departments of the Bank which includes IT, official Language Dept., Estate Management Dept ,
HRM Dept., Marketing Dept., corporate Taxation Dept. and other Depts.
Compliance with internal approval procedures
Compliance with applicable CVC guidelines
Maintenance of appropriate records as per applicable policies
Compliance with applicable Income Tax regulations on Tax to be deducted at source
Audit of payments made by the Estate Management department
Compliance with internal approval procedures
Compliance with applicable CVC guidelines
Adherence to the defined procedure for calling and selection of Tenders
Maintenance of appropriate records as per applicable policies
Compliance with applicable Income tax regulations on Tax to be deducted at source
Certification of returns under Section 42 of RBI Act, 1934 (Planning)
Audit of payments made by the IT & Projects department
Compliance with internal approval and reporting procedures
Compliance with applicable CVC guidelines
Maintenance of appropriate records as per applicable policies.
Compliance with applicable Income Tax regulations on Tax to be deducted at source.
Certification of weekly return.
Scope of Audit for CBODPO (DEMAT CELL)
Sr. No. Coverage
1 Account Opening
2 Account Modification
3 Issue of Instruction slips
4 Execution of Instruction slips
5 Investor Grievances received by the DP
6 Account closure initiated by the DP
7 Any other activity which may be included in future.
© 2017 Bank of Baroda. All Rights Reserved: Strictly Confidential Page No. 62 of 72
RFP for Appointment of Concurrent Auditors for Branches/RLBOs/CBOs/TFBO/CPC/Other units for -02- Zones of the Bank
Scope of Audit of Cenralised Processing Unit
To scrutinize the loan application, documents, reports, papers, etc., submitted by SMS and relevant for
sanctioning Retail Loans.
To obtain Title Clearance Report/s and to ensure that the title of the properties are clear, marketable &
unencumbered and enforceable under SARFAESI Act.
To advise the SMS or the applicant/s about any missing paper, information, clarification immediately
and follow up with them for completion of the requirements.
To prepare Appraisal Note along with terms & conditions and process the proposal through LAPS
(Lending Automation Processing System) in effective manner with speed & accuracy and sanction.
After sanction of the proposal, to convey the sanction(along with set of documents to be executed) to
the SMS, Branch (where account is to be parked) and customer over e-mail followed by hard copy.
To convey the rejection to customer as well as to SMS/Branch with reasons.
To take all necessary measures for avoiding flaw in credit in processing of the proposal & preparation
of the Appraisal Note.
If there is any deviation, beyond the powers of CPC Head, process the deviation with justifications and
forward the same to the appropriate authority for its approval.
To place the sanction/ deviation accorded by CPC Head, if any to Retail Banking Department, BCC for
PSR. PSR Observation/s, if any, to be conveyed to the disbursing Branch for compliance and
compliance from the Branch to be kept on record for internal inspection of CPC.
To guide & support SMS for their inquiries regarding eligibility criteria, clarification on various Retail
Loan Scheme guidelines and likely credit decision on case specific reference.
To keep all records of loan application received, sanctioned, rejected, PSR cleared, etc.
To consider all non-financial deviation powers for which powers vested with CPC Head.
Processing /sanctioning Loan proposals related to enhancement in the existing limits/ review with
increase/ subsequent loan under separate retail loan products (which is under purview of CPC) to
existing customers to be done at CPC.
© 2017 Bank of Baroda. All Rights Reserved: Strictly Confidential Page No. 63 of 72
RFP for Appointment of Concurrent Auditors for Branches/RLBOs/CBOs/TFBO/CPC/Other units for -02- Zones of the Bank
Scope of Audit of Trade Finance Back Office
Forex Operations handled by TFBO Forex Operations Proposed to be taken over at TFBO
Sr No. Function/Transactions Sr No. Function/Transactions
1 Deposits- EEFC FOREIGN
DDA 1 Export LC Advising
2 Remittances-Inward IRTT 2 FDI
IREX 3 All Statutory returns be submited to RBI
3 Remittances- Outward ORTT DOMESTIC
ARI 1 Rupee PC
4 Export FBC 2 Inland LC
FBCA 3 Inland BG
5 Export Finance 4 OBC/IBC
Preshipmnet PCFC 5 BP/BD
Post shipment FPL Sr No. Applications
FPO 1 TFBO TOOL
FDL 2 FINACLE
FDO 3 INSTA
FCP 4 e-BIZ Portal
FCD
PSD
FBN
6 IMPORT FIBC
FIBCD
FIBL
7 IMPORT LC LC
SBLC
8 Foreign Bank Guarantee FBG
9 BITTA-Reconcilation
10 ODI
11 EDPMS
IDPMS
12 R-return
13 TFBO USER ID Creation
RE VERIFICATION OF
14 SWIFT MESSAGES
Sr No. Applications
1 TFBO TOOL
2 FINACLE
3 INSTA
4 ADS
5 TRRACS
6 ODI RBI -PACKAGE
7 R-RETURN RBI PACKAGE
8 SAM
© 2017 Bank of Baroda. All Rights Reserved: Strictly Confidential Page No. 64 of 72
RFP for Appointment of Concurrent Auditors for Branches/RLBOs/CBOs/TFBO/CPC/Other units for -02- Zones of the Bank
Annexure 11A Certification
· Limited review of branches for quarter ending June, September and December as per RBI
guidelines and other requirements stipulated by RBI for quarter ending March.
· Other certifications as per Bank/RBI/Other Statutory/SEBI/ Government Guidelines /
Requirement
© 2017 Bank of Baroda. All Rights Reserved: Strictly Confidential Page No. 65 of 72
RFP for Appointment of Concurrent Auditors for Branches/RLBOs/CBOs/TFBO/CPC/Other units for -02- Zones of the Bank
ANNEXURE -12- Bid Security Guarantee
(FORMAT OF BANK GUARANTEE (BG) IN LIEU OF EARNEST MONEY DEPOSIT)
To:
Bank of Baroda
Mumbai
WHEREAS ........................... (Hereinafter called "the Bidder") has submitted its bid
dated ........... (date of submission of bid) for appointment of Concurrent Auditor for
Ahmedabad and Mumbai Zone in response to Bank of Baroda's Request for Proposal (
RFP No 110/2 dated 09-08-2018) (hereinafter called "the Bid").
KNOW ALL PEOPLE by these presents that WE ....................... (Name of bank) of
......................... (Name of country) having our registered office at .......................
(Address of bank) (hereinafter called "the Bank") are bound unto Bank of Baroda
(hereinafter called "the Purchaser") in the sum of ...................... for which payment
will and truly to be made to the said Bank of Baroda (the Purchaser) the Bank binds
itself, its successors and assigns by these presents. Sealed with the common seal of
the said Bank this .......... day of ........................, 20.......
THE CONDITIONS of this obligation are:
1. If the Bidder withdraws its Bid during the period of bid validity specified by the
Bidder on the Bid Form; or
2. If the Bidder, having been notified of the acceptance of its bid by Bank of Baroda
(the Purchaser) during the period of bid validity :
(a) fails or refuses to execute the mutually agreed Contract Form if required; or
(b) fails or refuses to furnish the Performance Security, in accordance with the
Terms and Conditions of the Contract;
We undertake to pay Bank of Baroda (the Purchaser) up to the above amount upon
receipt of its first written demand, without Bank of Baroda (the Purchaser) having to
substantiate its demand, provided that in its demand the purchaser will note that the
amount claimed by it is due owing to the occurrence of one or both of the two
conditions, specifying the occurred condition or conditions.
This guarantee will remain in force up to and including 45 days after the period of the
bid validity, and any demand in respect thereof should reach the Bank not later than the
above date.
© 2017 Bank of Baroda. All Rights Reserved: Strictly Confidential Page No. 66 of 72
RFP for Appointment of Concurrent Auditors for Branches/RLBOs/CBOs/TFBO/CPC/Other units for -02- Zones of the Bank
Notwithstanding any other term contained herein
a) This guarantee shall be valid only up to...................................... (Insert Guarantee
End Date) whereupon it shall automatically expire irrespective of whether the
original guarantee is returned to the Bank or not; and
b) The total liability of Bank under this guarantee shall be limited to Rs. /- (Rupees
........................................................................ only).
Place:
SEAL Code No. SIGNATURE
Note:
1. Bidder should ensure that the seal and code No. of the signatory is put by the
Bankers, before submission of BG.
2. Stamp paper is required for the BG issued by the Banks located in India.
© 2017 Bank of Baroda. All Rights Reserved: Strictly Confidential Page No. 67 of 72
RFP for Appointment of Concurrent Auditors for Branches/RLBOs/CBOs/TFBO/CPC/Other units for -02- Zones of the Bank
Annexure 13 Audit Universe (List of Domestic Branches,
CBOs, TFBO, CPC, RLBO and Other units)
Abbreviation Expanded Form Head Quarter of the Zone
Mumbai Metro (S) Mumbai Metro South Region Mumbai Zone
Mumbai Metro (C) Mumbai Metro Central Region Mumbai Zone
Mumbai Metro (N) Mumbai Metro North Region Mumbai Zone
Mumbai Metro (E) Mumbai Metro East Region Mumbai Zone
Centralised Back Office Depository Baroda Corporate Centre
CBODPO Participant Office
TFBO Trade Finance Back Office, Baroda Corporate Centre
RLBO Retail Liability Back Office Head Office
CPC Centralised Processing Cell Baroda Corporate Centre
Number of Domestic Number of Domestic
Branches Branches
Branch Category (Ahmedabad Zone) (Mumbai Zone)
A 5 12
B 24 35
C 56 42
CBO 2 1
RLBO 1 -
TFBO 1 -
CPC 1 -
CBODPO - 1
OA Dept. - 1
Total 90 92
The location of the branches in each category, CBO's and RLBO are provided in the subsequent
pages.
Data on Business/transaction volumes will be provided to the successful Bidder .
© 2017 Bank of Baroda. All Rights Reserved: Strictly Confidential Page No. 68 of 72
RFP for Appointment of Concurrent Auditors for Branches/RLBOs/CBOs/TFBO/CPC/Other units for -02- Zones of the Bank
List of Auditable Entities, Zone: Ahmedabad
(Region Ahmedabad, Gandhinagar, Jamnagar, Bhuj, Anand, Mehsana & Rajkot)
Head Quarter - Ahmedabad
SR NO REGION BRANCH NAME ALPHA
CATEGORY "A" : -5- BRANCHES
1 AHMEDABAD ASHRAM ROAD ASHRAM
2 CFS AHMEDABAD CFS AHMEDABAD CORAHM
3 GANDHINAGAR KALOL-N.G KALOL
4 RAJKOT MORVI MORVI
5 RAJKOT RAJKOT MAIN RAJKOT
CATEGORY "B" : -24- BRANCHES
1 AHMEDABAD BHADRA BHADRA
2 AHMEDABAD NEW CLOTH MK NEWCLO
3 AHMEDABAD S.G.HIGH WAY SGHAHM
4 AHMEDABAD I.E. VATWA INDVAT
5 AHMEDABAD USMANPURA USMANP
6 AHMEDABAD NAVRANGPURA NAVRAN
7 AHMEDABAD DELHI CHAKLA DELHIC
8 ANAND KAPADWANJ KAPADW
9 ANAND ANAND MAIN ANAND
10 ANAND VALLABH VIDY VALLAB
11 BHUJ GANDHIDHAM GANKUT
12 GANDHINAGAR MOTIPURA MOTIPU
13 JAMNAGAR JUNAGADH (M) JUNAGA
14 MEHSANA UNJHA UNJHA
15 MEHSANA VIJAPUR VIJAPU
16 MEHSANA PALANPUR PALANP
17 MEHSANA I.E.MEHSANA INDMEH
18 RAJKOT WANKANER WANRAJ
19 RAJKOT BHAVNAGAR(M) BHAVNA
20 RAJKOT KALAWAD ROAD KALAWA
21 RAJKOT AMRELI AMRELI
22 RAJKOT SURENDRANAGR SUREND
23 RAJKOT TAGORE MARG TAGORE
24 RAJKOT UNIVERSITY ROAD , RAJKOT UNIRAJ
CATEGORY "C" : 56 BRANCHES
1 AHMEDABAD FATEHPURA FATAHM
2 AHMEDABAD SOLA ROAD SOLAHM
3 AHMEDABAD AMBAWADI AMBAWA
4 AHMEDABAD VASTRAPUR VASTRA
5 AHMEDABAD ANANDNAGAR VEJALP
6 AHMEDABAD AHMEDABAD(M) GANAHM
7 AHMEDABAD I.E. NARODA INDODA
8 AHMEDABAD MASKATI MKT. KALUPU
9 AHMEDABAD LAW GARDEN LAWAHM
10 AHMEDABAD AHMEDABAD GEN PBBAHM
11 AHMEDABAD NARODA ROAD NARODA
12 AHMEDABAD PANCHKUVA PANCHK
13 AHMEDABAD MOTERA MOTERA
14 AHMEDABAD S.M.ROAD SURAHM
15 AHMEDABAD BOPAL ROAD BOPALR
16 AHMEDABAD UNI.CAMPUS UNIAHM
17 AHMEDABAD I.E. RAKHIAL INDRAK
18 AHMEDABAD THALTEJ THLTEJ
19 AHMEDABAD ODHAV ODHAV
© 2017 Bank of Baroda. All Rights Reserved: Strictly Confidential Page No. 69 of 72
RFP for Appointment of Concurrent Auditors for Branches/RLBOs/CBOs/TFBO/CPC/Other units for -02- Zones of the Bank
20 AHMEDABAD SATELLITE RD SATAHM
21 AHMEDABAD NARANPURA NARANP
22 AHMEDABAD S.P.COLONY SARDAR
23 AHMEDABAD ELLIS BRIDGE ELLISB
24 AHMEDABAD VASNA ROAD VASNAR
25 AHMEDABAD SSI MANINAGR MANINA
26 AHMEDABAD GIRDHARNAGAR GIRDHA
27 ANAND COLLEGE ROAD COLLEG
28 ANAND AMUL DAIRY ANASTA
29 ANAND UTTARSANDA UTTARS
30 ANAND CAMBAY MAIN CAMBAY
31 ANAND NADIAD MAIN NADIAD
32 ANAND PIPLAV PIPLAV
33 BHUJ KANDLA F.T.Z FREETR
34 BHUJ ANJAR ANJAR
35 BHUJ BHUJ BHUJ
36 BHUJ MADHAPAR MADHAP
37 BHUJ BALADIA BALADI
38 GANDHINAGAR HIMATNAGAR HIMATN
39 GANDHINAGAR GANDHINAGAR GANDHI
40 GANDHINAGAR MODASA MODASA
41 GANDHINAGAR VIDHAN SABHA VIDHAN
42 JAMNAGAR M.G.ROAD GANPOR
43 JAMNAGAR VERAVAL VERAVA
44 JAMNAGAR RANJIT ROAD JAMNAG
45 JAMNAGAR DIGVIJY PLOT DIGVIJ
46 MEHSANA MEHSANA MAIN MEHSAN
47 MEHSANA MARKET YARD MARPAT
48 MEHSANA VISNAGARMAIN VISNAG
49 MEHSANA MARKET YARD MARVIS
50 MEHSANA MARKET YARD MARMEH
51 MEHSANA PATAN MAIN PATAN
52 RAJKOT GONDAL GONDAL
53 RAJKOT MANDVI CHOWK MANRAJ
54 RAJKOT RAIYA ROAD RAIYAR
55 RAJKOT DHEBAR ROAD DHEBAR
56 RAJKOT JAGNATH PLOT JAGNAT
Other Offices / Centralized Processing Cell :
1. Gandhinagar RLBO*
2. Gandhinagar TFBO*
3. Gandhinagar CPC*
4. Ahmedabad CBO, SERAHM
5. Rajkot CBO SERRAJ
* Back Offices for Branches Pan India.
(RLBO is single unit though at present there are two different SOL IDs.used by RLBO. Prices to
be quoted for single unit only)
© 2017 Bank of Baroda. All Rights Reserved: Strictly Confidential Page No. 70 of 72
RFP for Appointment of Concurrent Auditors for Branches/RLBOs/CBOs/TFBO/CPC/Other units for -02- Zones of the Bank
List of Auditable Entities, Zone: MUMBAI
(Region Mumbai Metro South, Mumbai Metro Central, Mumbai Metro North, Mumbai Metro East)
Head Quarter - MUMBAI
SR
NO REGION BRANCH NAME ALPHA
CATEGORY "A" : -12- BRANCHES
1 CFS MUMBAI CFS MUMBAI CFSBAL
EMERGING
2 CORPORATE MID CORPORATE, MUMBAI MIDBOM
3 MUMBAI METRO(C) WORLI WORLI
4 MUMBAI METRO(C) KALINA KALINA
5 MUMBAI METRO(N) CHAKALA CHAKAL
6 MUMBAI METRO(S) NARIMAN POINT NARIMA
7 MUMBAI METRO(S) ZAVERI BAZAR ZAVERI
8 MUMBAI METRO(S) SIR P.M.ROAD SIRPMR
9 MUMBAI METRO(S) TARDEO ROAD TARDEO
10 MUMBAI METRO(S) MUMBAI MAIN FORTAP
11 MUMBAI METRO(S) OPERA HOUSE OPERAH
12 MUMBAI METRO(S) CRAWFORD MKT CRAWFO
CATEGORY "B" : -35- BRANCHES
EMERGING
1 CORPORATE MID CORPORATE, BANDRA MIDBDR
2 MUMBAI METRO( C ) VILE PARL(W) VILWES
3 MUMBAI METRO( C ) BANDRA-WEST BANDRA
4 MUMBAI METRO( C ) VILE PARL(E) VILEAS
5 MUMBAI METRO( C ) MATUNGA C.RD CHANDA
6 MUMBAI METRO( C ) B.K. COMPLEX BANEAS
7 MUMBAI METRO( C ) GHATKOPAR(E) GHAEAS
8 MUMBAI METRO( C ) SION SION
9 MUMBAI METRO( C ) SANTACRUZ(W) SANWES
10 MUMBAI METRO( C ) CHEMBUR CHEMBU
11 MUMBAI METRO( C ) CHUNABHATTI CHUNAB
12 MUMBAI METRO(E) POKHARAN ROAD, THANE(W) POKHAR
13 MUMBAI METRO(E) THANE-WEST THANA
14 MUMBAI METRO(E) VASHI VASHI
15 MUMBAI METRO(N) SAKINAKA SAKINA
16 MUMBAI METRO(N) IBB KANDIVALI INTMUM
17 MUMBAI METRO(N) ANDHERI ANDHER
18 MUMBAI METRO(N) BORIVALI (W) BORIVL
19 MUMBAI METRO(N) VERSOVA VERSOV
20 MUMBAI METRO(N) GOREGAO-WEST GOREGA
21 MUMBAI METRO(N) MOUNTPOINSUR POINSU
22 MUMBAI METRO(S) FORT UNIVER. FORTUN
23 MUMBAI METRO(S) ALTAMOUNT RD ALTAMO
24 MUMBAI METRO(S) BACKBA RECLA BACKBA
25 MUMBAI METRO(S) BHULABHAI RD BHULAB
26 MUMBAI METRO(S) MULJI JETHA BULLIO
27 MUMBAI METRO(S) KHANDBAZAR KHANDB
28 MUMBAI METRO(S) GAMDEVI GAMDEV
29 MUMBAI METRO(S) GULALWADI GULALW
30 MUMBAI METRO(S) MANDVI-MUMBA MANDVI
31 MUMBAI METRO(S) BALLARD ESTA BALBOM
32 MUMBAI METRO(S) MALBAR HILL HARKNE
© 2017 Bank of Baroda. All Rights Reserved: Strictly Confidential Page No. 71 of 72
RFP for Appointment of Concurrent Auditors for Branches/RLBOs/CBOs/TFBO/CPC/Other units for -02- Zones of the Bank
33 MUMBAI METRO(S) COLABA COLABA
34 MUMBAI METRO(S) MARINE DRIVE MARINE
35 MUMBAI METRO(S) C P TANK CPTANK
CATEGORY "C" : -42- BRANCHES
1 MUMBAI METRO( C ) SHIVAJI PARK SHIBOM
2 MUMBAI METRO( C ) SANTACRUZ(E) SANEAS
3 MUMBAI METRO( C ) KHAR KHAR
4 MUMBAI METRO( C ) GHATKOPAR(W) GHATKO
5 MUMBAI METRO( C ) SENA BAPAT M MULBOM
6 MUMBAI METRO( C ) LALBAUG LALBAU
7 MUMBAI METRO( C ) PRABHADEVI PRABHA
8 MUMBAI METRO( C ) KURLA-BAIL B KURLA
9 MUMBAI METRO(E) BHANDUP BHABOM
10 MUMBAI METRO(E) POWAI-MUMBAI POWBOM
11 MUMBAI METRO(E) NERUL NERUL
12 MUMBAI METRO(E) PANVEL PANVEL
13 MUMBAI METRO(E) VEENANAGAR VEEBOM
14 MUMBAI METRO(E) THANE-EAST THAEAS
15 MUMBAI METRO(E) KHARGHAR KHARGA
16 MUMBAI METRO(E) DOMBIVALI DOMBIV
17 MUMBAI METRO(E) DOMBIVALI(W) DOMWES
18 MUMBAI METRO(E) MAJIWADA MAJIWA
19 MUMBAI METRO(E) MULUND MULUND
20 MUMBAI METRO(E) TISGAON NAKA TISGAO
21 MUMBAI METRO(E) KALYAN KALYAN
22 MUMBAI METRO(N) GOREGAO-EAST GOREAS
23 MUMBAI METRO(N) JOGESHWARI JOGESH
24 MUMBAI METRO(N) KANDIVLI (E) AKURLI
25 MUMBAI METRO(N) KANDIVALI(W) KANDIV
26 MUMBAI METRO(N) CHARKOP K(W) CHARKO
27 MUMBAI METRO(N) MALAD-WEST MALAD
28 MUMBAI METRO(N) DAHISAR DAHISA
29 MUMBAI METRO(N) BORIVALI (E) BOREAS
30 MUMBAI METRO(N) MALAD-EAST MALEAS
31 MUMBAI METRO(N) THAKUR VILLAGE THAVIL
32 MUMBAI METRO(N) SHIMPOLI SHIBOR
33 MUMBAI METRO(N) BHAYANDER-EA BHAEAS
34 MUMBAI METRO(S) NRI MUMBAI NRIMUM
35 MUMBAI METRO(S) MANGALDAS MR MANBOM
36 MUMBAI METRO(S) PBB-MUMBAI PBBMUM
37 MUMBAI METRO(S) V.P.ROAD-MUM VPROAD
38 MUMBAI METRO(S) PRINCESS ST. PRINCE
39 MUMBAI METRO(S) KHETWADI KHETWA
40 MUMBAI METRO(S) CUFFE PARADE CUFFEP
41 MUMBAI METRO(S) THAKURDWAR THAKUR
42 MUMBAI METRO(S) WALKESHWAR WALKES
© 2017 Bank of Baroda. All Rights Reserved: Strictly Confidential Page No. 72 of 72
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