16MINIMUM ELIGIBILTY CRITERIA (MEC) 1) The firm/or the Partner shall have 7 years experience in carrying out statutory/Internal Audit. (Provide copy of Certificate of practice or firm registration).
2) The firm or the Partner should have carried out statutory audit or Internal Audit of any organization having turnover of Rs. 100 crores for at least one year during last 7 years.
FINANCE/Audit/Tender/e-Tender/2021/6 dt.13 .05.2021 Page 2 1. 2. Scanned Copies of the Following Documents : 3.
1. Self-Certified Letter, certifying that the payment of Tender Fees and EMD remitted through e-mode as stipulated in the tender.
2. Complete set of Tender Document duly filled in, complete in all respects, signed and sealed on all pages by an authorized signatory.
3. Undertaking as per Annexure VI duly signed
4. Copy of PAN Card duly signed. 5. Copy of the GST Registration Certificate duly signed.
ONLINE DOCUMENTS REQUIRED TO BE SUBMITTED
Mode of Payment towards Tender Cost and EMD to be preferably paid online through e-Payment mode before due date via :
1. National Electronic Fund Transfer (NEFT) / Real Time Gross Settlement (RTGS).
PAYMENT OF TENDER FEE & EMD Note: Any Payments made through NEFT/RTGS will 1 take 24 hours for its reconciliation. Hence the payments 8NOTE: OUR BANK DETAILS ARE through NEFT/RTGS should be made at least TWO PROVIDED AT ANNEXURE VIII BANK WORKING DAYS in advance before any due date and upload the scanned copy of challans in the e-Tender 2. website as a token of payment.
3. However, bidder can pay EMD & Tender Fee in the form of Demand Draft which shall be furnished to FA & CAO, MPT, Goa through post or by hand and shall reach on or before the bid opening date and time for the purpose of realization.
FINANCE/Audit/Tender/e-Tender/2021/6 dt.13 .05.2021 Page 3 19FORMAT AND SIGNING OF BID The Price Bid to be submitted on-line shall be signed digitally by a person or persons duly authorized to sign on behalf of the Bidders.
The Bid shall contain no alterations, additions, except those to comply with instructions issued by the Port.
2BID OPENING AUTHORITY FA & CAO / Finance Department Officers 0 MORMUGAO PORT TRUST Finance Department, 21ADDRESS Administrative Building, Headland Sada, Goa-403804.
2CONTACT DETAILS FOR For any Issues or Clarifications relating to this tender, 2CLARIFICATIONS bidders are requested to email to milind.dessai @mptgoa.gov.in. Milind Dessai Phone : (0832) 2594407.
E-TENDERING HELP CONTACT Any queries relating to the process of online bid submission or 2DETAILS queries relating to CPP Portal in general may be directed to the 3 24x7 CPP Portal Helpdesk.
Help Desk Numbers : +91-0120-4001062; +91-0120-4001002; +91-0120-4001005; +91-0120-6277787;
Email Support : Technical - firstname.lastname@example.org
Policy Rated - email@example.com
2WEBSITE https://eprocure.gov.in/eprocure/app 4 The Price Bid to be submitted on-line shall be signed digitally by a 25FORMAT AND SIGNING OF BID person or persons duly authorized to sign on behalf of the Bidders.
The Bid shall contain no alterations, additions, except those to comply with instructions issued by the Port.
For any Issues or Clarifications relating to the published tenders, bidders are requested to contact the respective Tender In viting
FINANCE/Audit/Tender/e-Tender/2021/6 dt.13 .05.2021 Page 4 ONLINE TENDER DOCUMENT Page Nos. CONTENTS 6- 7 8 - 10 1.0 MPT STANDARD TERMS AND CONDITIONS FOR OUTSOURCING 11 - 14 2.0 INFORMATION TO BIDDER & SPECIAL INSTRUCTIONS TO BIDDERS FOR 15 - 16 ONLINE BID SUBMISSION (SITB) 16 - 19
3.0 GENERAL INSTRUCTIONS TO BIDDERS (GITB) 20 INSTRUCTIONS TO THE BIDDER
4.0 MINIMUM ELIGIBILTY CRITERIA & SCOPE OF WORK
5.0 COMMERCIAL TERMS & CONDITIONS
6.0 PRICE BID SCHEDULE (TO BE UPLOADED IN COVER-II ) FOR VIEW ONLY
7.0 LIST OF DOCUMENTS TO BE ATTACHED BY THE BIDDER ANNEXURE - I
8.0 UNDERTAKING REGARDING SCOPE OF WORK & COMMERCIAL TERMS ANNEXURE - II
9.0 AGREEMENT FORMAT ANNEXURE - III 10.0 BANK GUARANTEE FORMAT FOR SECURITY DEPOSIT ANNEXURE -IV 11.0 AFFIDAVIT ANNEXURE - V 12.0 DETAILS TO BE SUBMITTED BY THE VENDORS FOR E.F.T. PAYMENT ANNEXURE - VI 13.0 ELECTRONIC PAYMENT SYSTEM MANDATE FORM ANNEXURE -VII 14.0 GST DETAILS PROFORMA ANNEXURE -VIII
FINANCE/Audit/Tender/e-Tender/2021/6 dt.13 .05.2021 Page 5 1.0 MPT STANDARD TERMS AND CONDITIONS FOR OUTSOURCING
1.1 TENDER DATES:
NIOT will be published on the website https://eprocure.gov.in/eprocure/app and link on our corporate website https://www.mptgoa.gov.in.
The tender will have a time schedule along the lines as indicated below:
Sl. Particulars Date Time No. (DD/MM/YYYY) (Hours:Minutes) a. Tender Publication Date 08.06.2021 17:30 hrs.
b. Document Download Start Date 08.06.2021 17:30 hrs.
c. Start Date for seeking Clarifications by 08.06.2021 17:40 hrs. e-mail to milind.dessai @mptgoa.gov.in 15:00 hrs. 17:00 hrs. d. Last Date for seeking Clarifications by 11.06.2021 e-mail to firstname.lastname@example.org
e. Bid Submission Start Date 11.06.2021
f. Bid Submission End Date 21.06.2021 10:00 hrs. g. Technical Bid Opening date 22.06.2021 10:00 hrs.
1.2 GENERAL TERMS FOR SUBMISSION OF BID:
1.2.1 The bidder has to submit his bids online as per the “2.0 Special Instructions to Bidders for online bid submission” specified in this tender document.
1.2.2 All bids are to be submitted on or before the end date specified hereinabove. Bidders are instructed to refer to website specified in the NIOT for publication of any corrigendum pertaining to change in Scope of Work or any other Tender Conditions, if any before submission of bids.
Bidders can seek clarifications, if any before the set due date and time for seeking clarifications. The clarifications sought will be furnished by MPT within 4 days to all the bidders who are participating in the tender.
1.2.4 Bid Validity:
The validity period of the bids shall be minimum 90 (ninety) days from the date of tender opening. The bidder shall not, during the said period or within the period extended by mutual consent, revoke or cancel his tender or alter any terms/conditions thereof without the written consent of MPT. If a bidder is found violating this condition, MPT shall have right to take appropriate further action.
Prices quoted on line must be FIRM; otherwise the offer will be rejected. Also prices quoted shall be exclusive of GST. Applicable GST will be paid as applicable.
FINANCE/Audit/Tender/e-Tender/2021/6 dt.13 .05.2021 Page 6 1.2.6 The Technical-bids shall be evaluated based on the information furnished
by bidders. If any clarification is required from the bidder, MPT will seek such clarifications.
1.3 After evaluation of Technical-bids, all the bidders who participated in the tender will get information regarding their acceptance or otherwise of their tender. Thereafter, an e-mail confirmation will be sent to all successful bidders communicating the date and time of opening of Price-bid.
1.4 SUBMISSION OF ON-LINE BID:
Please refer to the sections relating to Special Instructions to Bidders (SITB) for Online Bidding, General Instruction to Bidders (GITB), Minimum Eligibility Criteria & Scope of Work, Commercial Terms & Conditions, Price Bid Schedule/BOQ etc. of the e-tender.
We shall be pleased to have your lowest offer on the subject tender.
Yours faithfully, For MORMUGAO PORT TRUST
Financial Adviser & Chief Accounts Officer
FINANCE/Audit/Tender/e-Tender/2021/6 dt.13 .05.2021 Page 7 2: INFORMATION TO BIDDER
1. INTRODUCTION : Mormugao Port, one of the oldest Indian Ports on the west coast of India, with a
fine natural harbour, has been relentlessly serving the Nation in its economic development for over a century. As per the Major Port Trust Act, 1963, a Board of Trustees was constituted with effect from 1st July, 1964 for the administration and management of the Port.
Mormugao Port, ever since its inception as a seventh Major Port of India in 1963, constantly strives to be totally customer-centric organization consistently delivering value-Plus services to all its clients by offering faster turn round time, lower costs to Port users, being adaptable to every requirement and consistently offering customers quality and reliable services. As a result Mormugao Port Trust plays a key role in the growth of the trade also the region’s economy.
Mormugao Port Trust is an ISO 9001:2008 Certified Port. Customer satisfaction is prime motto and keeping costs down is the highest priority. Mormugao Port has been declared ISPS Code Compliant and has been issued the Statement of Compliance of Port Facility for successfully implementing the mandatory provisions of International Ship & Port facility Security which came into force from 1st July, 2004.
Mormugao Port Trust has Operating Income of Rs. 431.17 crores during the year 2019-20 and handled throughput of 16.02 million tonnes, during the same year. The approx. number of accounting documents generated during the F.Y. 2020-21 are as follows:
2.0 SPECIAL INSTRUCTIONS TO BIDDERS FOR ONLINE BID SUBMISSION
The bidders are required to submit soft copies of their bids electronically on the CPP Portal, using valid Digital Signature Certificates. The instructions given below are meant to assist the bidders in registering on the CPP Portal, prepare their bids in accordance with the requirements and submitting their bids online on the CPP Portal. More information useful for submitting online bids on the CPP Portal may be obtained at: https://eprocure.gov.in/eprocure/app.
2.1.1 Bidders are required to enroll on the e-Procurement Module of the Central Public Procurement Portal (URL: https://eprocure.gov.in/eprocure/app) by clicking on the link “Online bidder Enrollment” on the CPP Portal which is free of charge.
2.1.2 As part of the enrolment process, the bidders will be required to choose a unique username and assign a password for their accounts.
2.1.3 Bidders are advised to register their valid email address and mobile numbers as part of the registration process. These would be used for any communication from the CPP Portal.
FINANCE/Audit/Tender/e-Tender/2021/6 dt.13 .05.2021 Page 8 2.1.4 Upon enrolment, the bidders will be required to register their valid Digital Signature Certificate (Class III Certificates with signing key usage) issued by any Certifying Authority recognized by CCA India (e.g. Sify / nCode / eMudhra etc.), with their profile.
2.1.5 Only one valid DSC should be registered by a bidder. Please note that the bidders are responsible to ensure that they do not lend their DSC’s to others which may lead to misuse. Bidder then logs in to the site through the secured log-in by entering their user ID / password and the password of the DSC / e-Token.
2.2 SEARCHING FOR TENDER DOCUMENTS
2.2.1 There are various search options built in the CPP Portal, to facilitate bidders to search active tenders by several parameters. These parameters could include Tender ID, Organization Name, Location, Date, Value, etc. There is also an option of advanced search for tenders, wherein the bidders may combine a number of search parameters such as Organization Name, Form of Contract, Location, Date, Other keywords etc. to search for a tender published on the CPP Portal.
2.2.2 Once the bidders have selected the tenders they are interested in, they may download the required documents / tender schedules. These tenders can be moved to the respective ‘My Tenders’ folder. This would enable the CPP Portal to intimate the bidders through SMS / e-mail in case there is any corrigendum issued to the tender document.
2.2.3 The bidder should make a note of the unique Tender ID assigned to each tender, in case they want to obtain any clarification / help from the Helpdesk.
2.3 PREPARATION OF BIDS
2.3.1 Bidder should take into account any corrigendum pertaining to this tender published on the aforesaid site before submitting their bids.
2.3.2 Please go through the tender advertisement and the tender document carefully to understand the documents required to be submitted as part of the bid. Please note the number of covers in which the bid documents have to be submitted, the number of documents - including the names and content of each of the document that need to be submitted. Any deviations from these may lead to rejection of the bid.
2.3.3 Bidder, in advance, should get ready the bid documents to be submitted as indicated in the tender document / schedule and generally, they can be in PDF / XLS / RAR / DWF/JPG formats. Bid documents may be scanned with 100 dpi with black and white option which helps in reducing size of the scanned document.
2.3.4 To avoid the time and effort required in uploading the same set of standard documents which are required to be submitted as a part of every bid, a provision of uploading such standard documents (e.g. PAN card copy, annual reports, auditor certificates etc.) has been provided to the bidders. Bidders can use “My Space” or ‘’Other Important Documents’’ area available to them to upload such documents. These documents may be directly submitted from the “My Space” area while submitting a bid, and need not be uploaded again and again. This will lead to a reduction in the time required for bid submission process.
2.3.5 Note: My Documents space is only a repository given to the Bidders to ease the uploading process. If Bidder has uploaded his Documents in My Documents space, this does not automatically ensure these Documents being part of Technical Bid.
2.4 SUBMISSION OF BIDS
2.4.1 Bidder should log into the site well in advance for bid submission so that they can upload the bid in time i.e. on or before the bid submission time. Bidder will 2.4.2 be responsible for any delay due to other issues. 2.4.3 The bidder has to digitally sign and upload the required bid documents one by one as indicated in the tender document. Bidder has to select the payment option as “offline” to pay the tender fee / EMD as applicable and enter details of the instrument.
FINANCE/Audit/Tender/e-Tender/2021/6 dt.13 .05.2021 Page 9 2.4.4 Bidder should prepare the EMD as per the instructions specified in the tender document. The original should be posted/couriered/given in person to the concerned official, latest by the last date of bid submission or as specified in the tender documents. The details of the DD/any other accepted instrument, physically sent, should tally with the details available in the scanned copy and the data entered during bid submission time. Otherwise the uploaded bid will be rejected.
2.4.5 Bidders are requested to note that they should necessarily submit their financial bids in the format provided and no other format is acceptable. If the price bid has been given as a standard BoQ format with the tender document, then the same is to be downloaded and to be filled by all the bidders. Bidders are required to download the BoQ file, open it and complete the blue coloured (unprotected) cells with their respective financial quotes and other details (such as name of the bidder). No other cells should be changed. Once the details have been completed, the bidder should save it and submit it online, without changing the filename. If the BoQ file is found to be modified by the bidder, the bid will be rejected.
2.4.6 The server time (which is displayed on the bidders’ dashboard) will be considered as the standard time for referencing the deadlines for submission of the bids by the bidders, opening of bids etc. The bidders should follow this time during bid submission.
2.4.7 All the documents being submitted by the bidders would be encrypted using PKI encryption techniques to ensure the secrecy of the data. The data entered cannot be viewed by unauthorized persons until the time of bid opening. The confidentiality of the bids is maintained using the secured Socket Layer 128 bit encryption technology. Data storage encryption of sensitive fields is done. Any bid document that is uploaded to the server is subjected to symmetric encryption using a system generated symmetric key. Further this key is subjected to asymmetric encryption using buyers/bid opener’s public keys. Overall, the uploaded tender documents become readable only after the tender opening by the authorized bid openers.
2.4.8 The uploaded tender documents become readable only after the tender opening by the authorized bid openers.
2.4.9 Upon the successful and timely submission of bids (i.e. after Clicking “Freeze Bid Submission” in the portal), the portal will give a successful bid submission message & a bid summary will be displayed with the bid no. and the date & time of submission of the bid with all other relevant details.
2.4.10 The bid summary has to be printed and kept as an acknowledgement of the submission of the bid. This acknowledgement may be used as an entry pass for any bid opening meetings.
2.5 ASSISTANCE TO BIDDERS
2.5.1 Any queries relating to the tender document and the terms and conditions 2.5.2 contained therein should be addressed to the Tender Inviting Authority for a tender or the relevant contact person indicated in the tender. Any queries relating to the process of online bid submission or queries relating to CPP Portal in general may be directed to the 24x7 CPP Portal Helpdesk.
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FINANCE/Audit/Tender/e-Tender/2021/6 dt.13 .05.2021 3.0 GENERAL INSTRUCTIONS TO BIDDERS (GITB)
3.1 SCOPE OF SERVICES:
Online Bids are invited from the reputed firms/individuals satisfying minimum eligibility criteria (MEC) as indicated in the tender in two cover system (Cover-I:Techno-Commercial Bid & Cover-II : Price Bid) for providing on-site Internal Audit Services by deployment of Manpower having requisite qualifications and experience at Mormugao Port Trust site, Headland Sada, Goa in accordance with the Scope of Work specified in this tender. Bidder is required to submit their tender offer in the form of Two- c o v e r system on or before due date (Refer NIOT). The time of opening of technical bid is as indicated at NIOT. The Notice Inviting Tenders (NIOT) issued by MPT forms part of the Tendering Documents.
3.2 COST OF BIDDING :
The bidder shall bear all costs associated with the preparation and submission of the bid, including costs and expenses related to visits to the site and MPT will in no case, be responsible or liable for these costs, regardless of the conduct or outcome of the bidding process.
3.3 OFFICE VISIT :
3.3.1 The bidder can visit our office for on any working day with prior intimation and confirmation to obtain for itself on its own responsibility all information that may be necessary for preparing the bid. The bidder should intimate about visit in advance and seek confirmation by sending e-mail to email@example.com.
3.3.2 The costs of visiting the office shall be at the bidder’s own expense. Claims and objections due to ignorance of existing conditions will not be considered after submission of the bid and during the execution of the work.
3.3.3 The bidder and any of its personnel or agents will be granted permission by the Employer (MPT) to enter upon its premises and lands for the purpose of such visit, but only upon the express condition that the bidder, its personnel, and agents will release and indemnify the Employer and its personnel and agents from and against all liability in respect thereof, and will be responsible for death or personal injury, loss of or damage to property, and any other loss, damage, costs, and expenses incurred as a result of the inspection/visit.
3.4 LAST DATE FOR SUBMISSION OF TENDER:
The final date & time of submission is as indicated in the NIOT. MPT may at its sole discretion reserves the right to extend the date for submission of tender.
The bidders should be either a] firms capable of deploying manpower possessing requisite qualification and experience as specified in the minimum eligibility criteria or b] individuals possessing requisite qualification and experience as specified in the minimum eligibility criteria.
3.6 TENDER FEES AND EARNEST MONEY DEPOSIT (EMD):
3.6.1 Tender Fees of Rs. 2000/- (Rupees Two Thousand only) and Earnest Money Deposit of Rs. 40,000.00 (Rupees Forty Thousand only) is payable by the bidder. The mode of payment towards Tender Fees and EMD to be preferably paid online through e-payment mode before due date by National Electronic Fund Transfer(NEFT)/ real Time Gross Settlement (RTGS). Please note that
FINANCE/Audit/Tender/e-Tender/2021/6 dt.13 .05.2021 Page 11 payments made through NEFT/RTGS will take 24 hours for its reconciliation. Hence payments made through NEFT/RTGS should be made at least two bank working days in advance before due date and upload the scanned copy of challans in the e-Tender website as token of payment. However, bidder can pay Tender Fee and EMD in the form of Demand Draft drawn in favour of Mormugao Port Trust, payable at Mormugao Harbor/Vasco da Gama which shall be furnished to FA & CAO, MPT, Goa though post or by hand and shall reach on or before the bid opening date for the purpose of realization.
3.6.2 The Bidders EMD will be forfeited, if the Bidder withdraws his tender during the period of tender validity; or invalidates his tender; or wants to modify his tender unilaterally during the period of tender validity or refuses to accept the correction of errors. If any of the documents submitted with tender or thereafter are found false / forged, during tender evaluation or during contract execution, EMD/Security Deposit of such Bidder shall be forfeited, EMD of successful Bidder may also be forfeited, if Bidder fails to accept/sign the contract or fails to execute the contract as per terms and conditions.
3.6.3 The earnest money deposited by the unsuccessful bidders will be refunded within a reasonable period of time without interest. The Earnest Money Deposit of the successful bidder will be adjusted towards the Security Deposit.
3.7 FRAUDULENT PRACTICES:
The bidder shall not be eligible to participate where it has been determined to have engaged in corrupt or fraudulent practices and or found that bidder has submitted false / forged documents. In this regard, decision of MPT will be final.
3.8 COMMENCEMENT OF SERVICES:
The tenderer is required to commence the services by deploying Manpower at MPT site within 7 days from the date of receipt of email containing the Work Order.
3.9 CONTENT OF TENDER DOCUMENTS:
The Bidder is expected to examine MORMUGAO PORT TRUST (MT) tender terms & conditions, including all instructions, forms, contract terms and specifications, Bidder may visit MPT premises, for required details, failure to furnish all information as per the tender documents shall lead to rejections of tender and no correspondence on this subject shall be entertained by MPT.
3.10 LANGUAGE OF TENDER:
The tender and all documents and correspondence relating to the tender exchanged by the Firm and MPT shall be in English language only.
3.11 GOVERNING OF TENDER:
Any order resulting from this tender enquiry, shall be governed by the all Terms & Conditions of the Tender, and the Bidder quoting against this enquiry, shall be deemed to have read and understood the same and are binding on the Bidder.
3.12 COUNTER OFFER:
Where counter terms & conditions are offered by the Bidder, the Bidder shall not be governed by those, unless, specific acceptance of the same is conveyed in writing in the order or otherwise by MPT.
The tender must be valid for a minimum period of 90 days from the date of the tender opening. In exceptional circumstances, MPT may request for extending the period of validity for a specified additional period. Bidder may at their discretion accept to extend the validity of their offer.
3.14 CURRENCIES AND PAYMENTS
The rates and prices quoted by the Bidder should be in the Indian Rupees.
3.15 COMPLIANCE OF COMMERCIAL TERMS:
The Bidder should upload undertaking in the prescribed format (Annexure II) endorsing therein that the Scope of Work has been understood in toto and accepted and the bidder shall meet all the Commercial Terms and Conditions, failing which, it shall be presumed the Firm shall meet all the Terms and Conditions as specified in the Tender and would carry out the work as per the Scope of Work.
3.16 SIGNING OF TENDER DOCUMENTS:
220.127.116.11 The Bidder shall submit online scanned copy of the Tender Document in toto duly filled in, complete in all requests, signed and sealed on all pages by an authorized signatory of the firm.
18.104.22.168 A Power of Attorney, duly authorized by competent Authority indicating, the person(s) signing the tender, who have the authority to sign the Tender and thus the Tender is binding upon the Bidder.
3.17 OPENING OF TECHNO-COMMERCIAL BID – COVER I
On opening the Cover – I “Techno – Commercial Bid”, MPT will ascertain whether the Firms who have submitted the tender shall not be considered for further evaluation and such tenders shall be considered as ’non-responsive’ and shall be rejected outright.
3.18 RESPONSIVE TENDER:
3.18.1 A substantially responsive tender is one, which conforms to all the terms, conditions and specifications of the tender documents without deviation, reservation or omission. A deviation, reservation or omission is one:
22.214.171.124 Which limits MPT’s rights or the Bidder’s obligation under the contract and is inconsistent with the tender documents.
126.96.36.199 The rectification of which would affect unfairly the competitive position of other Bidder presenting substantially responsive tenders.
188.8.131.52 MPT’s determination of a tender’s responsiveness will be based on the contents of the tender submitted.
3.18.2 If a tender is not substantially responsive, it will be rejected by MPT, and may not subsequently be made responsive by correction or withdrawal of the non-conformity.
3.18.3 Tenders determined to be substantially responsive will be checked by MPT.
3.18.4 If the successful Bidder does not accept the correction of the errors, this will be considered as Bidder is invalidating its tender.
FINANCE/Audit/Tender/e-Tender/2021/6 dt.13 .05.2021 Page 13 3.19 CLARIFICATION ON “TECHNO-COMMERCIAL” BID:
To assist in the examination, evaluation and comparison of the Cover-I “Techno – Commercial” part of the Tenders, MPT may at its discretion, seek from the Bidder individual clarification of their Tenders, if so required. The request for clarification and the response shall be in writing, by mail or by fax / e-mail, but no change in the rates and prices or substance of the tender shall be sought, offered or permitted. If required technical negotiation meeting will be convened with the Bidder for the technical acceptance of their Tender.
3.20 OPENING OF THE PRICE BID:
“Cover-II - Price Bid” shall be opened of only those techno-commercially accepted tenders, which, in the view of the MPT, have met the requirements of the MPT in the “Techno- Commercial Bid (Cover-I)”. Price Bid opening intimation will be sent only to the Techno- Commercial accepted bidders. MPT’s decision in this regard will be final.
3.21 EVALUATION OF THE PRICE BID:
184.108.40.206 The price quoted by the bidder shall be kept firm during the contract period. All taxes, duties and insurance shall be included in the quoted price, except the GST which shall be paid extra as applicable.
220.127.116.11 MPT will evaluate and compare only those bids, which are substantially responsive.
18.104.22.168 The price quoted by the Bidder shall be considered for the purpose of evaluation and comparison.
22.214.171.124 In arriving at the final evaluated prices of the Tenders, any uncalled for lumpsum /percentage/or adhoc reduction, if any, offered by the Bidders, in the Schedule of Price shall be considered for the purpose of evaluation. However, if such reduction/rebate is from the recommended Bidder, then such rebate shall be taken into account while awarding the work.
126.96.36.199 In arriving at the final evaluated prices of the bidders, evaluation of offer will be based on the lowest price quoted.
3.22 MPT’S RIGHT TO ACCEPT OR REJECT ANY BID: MPT reserves the right to accept a Bid other than the lowest and to accept or reject any Bid in whole or part, to annul the bidding process or to reject all Bids with or without notice or reasons. Such decisions by MPT shall bear no liability whatsoever consequent upon such decisions.
3.23 NOTIFICATION OF AWARD:
MPT will notify to the successful Bidder by Fax, e-mail or in writing by registered letter, that its tender has been accepted. A detailed W ork Order with agreed Technical and Commercial Terms and Conditions will be issued to the successful Bidder initially by e- mail followed by physical copy dispatched by speed post. The Successful Bidder is required to commence the work within 15 days from the date of receipt of e-mail containing scanned copy of the Work Order. The Successful Bidder is required to immediately acknowledge the receipt of Work Order sent vide e-mail and provide unconditional acceptance of the Work Order by e-mail within 5 days from the date of receipt of e-mail containing the Work Order.
FINANCE/Audit/Tender/e-Tender/2021/6 dt.13 .05.2021 Page 14 4.0 MINIMUM ELIGIBILITY CRITERIA & SCOPE OF WORK 4.1 ELIGIBILTY OF INTERNAL AUDITOR TO BE DEPLOYED ON SITE
1. The firm/or the Partner shall have 7 years experience in carrying out statutory/Internal Audit. (Provide copy of Certificate of practice or firm registration).
2. The firm or the Partner should have carried out statutory audit or Internal Audit of any organization having turnover of Rs. 100 crores for at least one year during last 7 years.
4.2 SCOPE OF WORK:
A. Accounting Records.
1. To verify all cash and Bank transactions recorded in cash book with vouchers to confirm correctness of entries supported by relevant documents or not. To confirm all correctness are attested. To verify fixed deposit and interest on it. 2. Physical verification of Investments Receipts, interest, verification of Bank reconciliation, TDS of Interest. 3. Verification of Sundry Creditors, age-wise outstanding advances and suggest remedial action for adjustment. 4. Review all General Ledgers periodically.
5. Revenue Audit in confirmation with Scale of Rates and rates fixed by Competent Authority.
a) Verification of all types of bills raised for the services provided by Port. b) Verification of Sundry debtors and customer balance. c) GST compliance audit.
6. Verification of Adjustment entries.
7. a. Test check of employee’s payments and recoveries. b.Test check of final settlement of retired employees. c. Test check of Pension payments. d.Test check of Imprest cash Accounts with departments.
B. Tax Compliance : 1. TDS, TCS, ,GST,ITC and Income Tax compliance/verification.
C. Bank reconciliation :
1. Verify Bank reconciliation up-to-date. Cancelled cheques are written back in books. 2. Quarterly review of Bank reconciliation to long outstanding un reconciled balance.
FINANCE/Audit/Tender/e-Tender/2021/6 dt.13 .05.2021 Page 15 3. Review of accounting cheques, drafts . Receivables and Royalty Receipts.
D. Debtors Verification : 1) Verification of receivables, receipt of advances against services, sundry debtors
and to suggest/ review of provision to be made in accounts.
2) Review of royalty revenue received from BOT and compliance to PPP agreement entered into with operators and brought out discrepancies if any to notice of management.
E. Medical :
1) Verification of HR(Hospital Referral) bills under medical reimbursement scheme for Workmen, staff, Officers and Pensioners.
2) Verification of all referral hospital bills in respect of all cases.
F. Procurement and Works contract of all departments.
1) 100% verification of contract works of Rs.10,00,000 and above. 2) 50% verification of contract Rs.2.5 lakhs to Rs.10 lakhs. 3) 25% verification of contract between Rs. One lakh to Rs.5 lakhs. 4) 10% verification of contract upto Rs.1 lakh.
Verification of all payment as per contract terms & conditions and compliance of various statutory laws, deficiencies in contract conditions if any.
5.0 COMMERCIAL TERMS & CONDITIONS
5.1 CONDITION TO APPLY:
Only practicing chartered accountant empanelled by C&AG or RBI can apply by quoting their registration number either with C&AG or RBI.
5.2.1 The Rates/Prices quoted and as accepted by MPT shall remain fixed & firm till the satisfactory execution of work covered under the Tender. No increase in rates or prices, whatsoever, on any account, shall be considered by MPT during the currency of the contract.
5.2.2 The rates quoted in the Price Bid/BOQ would be inclusive of all taxes exclusive of GST.
5.2.3 The rates quoted in the Price Bid/BOQ would be inclusive of travel, lodging and boarding expenses of the Manpower who would be deployed at MPT site by the Bidder.
5.3 MANPOWER REQUIREMENT : Page 16
FINANCE/Audit/Tender/e-Tender/2021/6 dt.13 .05.2021 a) One qualified Chartered Accountant
b) The bidder is required to assess the requirement of semi qualified and trainee staff to be deployed at Finance Department of MPT’s Admin building .
5.4 SERVICE REQUIREMENT
5.4.1 The bidder is required to provide uninterrupted Audit Services by deployment Manpower at Administrative Building, Mormugao Port Trust (MPT), Headland Sada, Goa, or by email communication or over the phone call for a period of three years.
5.4.2 Partner shall visit as and when required for discussion. The cost of transport and other incidental expenses shall be borne by Audit and meeting and discussion shall take place only during office hours at Port office only . Non compliance will be considered as deficiency in service may lead to termination of contract.
5.4.3 The staff shall carry out audit work by verification/vouching of all data/records required. The data collected during the audit observation made shall be kept confidential and complete the job of each quarter within 30 working days.
5.5 SECURITY DEPOSIT/EMD FOR SUCCESSFUL BIDDER
5.5.1 The successful Bidder is required to provide 10% of the quoted price plus GST towards Security Deposit/Performance Guarantee within 15 days from the issue of Work Order.
5.5.2 If the Bidder desires, an irrevocable Bank Guarantee towards the Security Deposit shall be furnished by the Bidder in favour of Mormugao Port Trust in the prescribed format as per Annexure V on stamp paper of Rs.500/-. The Bank Guarantee shall be valid throughout the contract period with a grace period of six months after the expiry of contract for encashment.
5.5.3 These deposits will be retained as security for the due and proper fulfillment of the contract and will not carry any interest. Such deposits shall be forfeited on failure to perform or non-fulfillment by the contractor of the terms and conditions of the contract including submission of the documentation of the jobs completed. The Security Deposit will be in force throughout the period of contract as specified and will be refunded thereafter.
5.5.4 The successful Bidder is required to pay EMD of Rs. 40,000.00 before issue of Work Order in the case of bidder who is exempted for payment of EMD on submission of MSME certificate.
5.6 FORFEITURE OF EMD/SECURITY DEPOSIT
The breach of any of the terms & conditions of the tender shall result in discontinuation of further dealings with the Bidder and/or forfeiture of their EMD or the Security Deposit, as the case may be, at MPT discretion.
5.7 TERMS OF PAYMENT
Proportionately on quarterly basis upon submission of quarterly report and covering the scope of audit.
Entry Passes would be provided free of charge to the Auditors deployed by the Bidder at MPT Site for carrying out the job.
5.9 ARRANGEMENTS FOR CONSULTANT DEPLOYED AT SITE
Make their own arrangements for office stationery and other equipments. Separate room with table and chairs will be provided by the Port. Auditors should make their own arrangements for Conveyance/travelling. However transport will be provided within Port area whenever required.
5.10STATUTORY REGULATIONS For work required to be carried out inside MPT premises, the Bidder shall have to comply with all statutory Rules & Regulations such as ESI, PF Act, Family Pension Scheme, etc.
5.11 INDIVIDUALITY OF CONTRACT
5.11.1 The order resulting from the Tender shall be treated as an individual contract, and it shall not create any general lien to the Bidder, and shall not get prejudiced in execution due to any situation arising out of some other contract that the Bidder may have with MPT.
5.11.2 Bidder shall not further Sub-Contract this order or part thereof to any other party/firm without prior approval of MPT.
5.12 ORDER ACKNOWLEDGEMENT
In the event of order acknowledgement, an acceptance of the order including all terms and conditions on a MPT prescribed format is to be submitted by the Bidder.
On receipt of award of work, Security Deposit to be furnished and an Agreement shall be executed on stamp paper of Rs.1000/- between the BOARD and the successful Bidder within 30 days of the award of the contract or in default and until, a formal agreement is prepared and executed, this tender together with written acceptance thereof shall constitute a binding contract.
5.14.1 In the event of any question, dispute or difference arising under the agreement resulting from this tender or in connection therewith, the same shall be referred to the sole arbitration of the Chairman of Mormugao Port Trust (MPT) or if his designation is changed or his office is abolished, then in such cases to the sole Arbitration of the officer for the time being entrusted with the function of the Chairman of MPT, Headland Sada, by whatever, designation such officer may be called (hereinafter referred to as the said officer) and if the Chairman of MPT, or the said officer is unable or unwilling to act as such, to the sole arbitration of some other person appointed by the Chairman or the said officer.
5.14.2 There shall be no objection to any such appointment on the ground that the arbitrator is a Government servant, or that he has to deal with the matter to which the agreement relates, to or that in the course of his duties as Government Servant he has expressed his views on all or any of such
FINANCE/Audit/Tender/e-Tender/2021/6 dt.13 .05.2021 Page 18 matter in dispute or indifference. The word of the arbitrator shall be final and binding on the parties.
5.14.3 It shall also be the terms of the agreement that in the event of such arbitrator, to whom the matter is originally referred to, is under transfer, or is vacating, his office or is unable to act for any other reasons, whatsoever, the said officer shall appoint another person to act as an arbitrator in accordance with the terms of the agreement and the person so appointed, shall be entitled to proceed with the reference form the stage, at which it was left by his predecessor.
5.14.4 Upon any and every reference for the award, as aforesaid. The cost of the proceeding including all expenses, incidental thereto, shall be at the discretion of the arbitrator.
5.14.5 The Venue of arbitration proceedings shall be at MPT premises or such other place, as the arbitrator may decide.
5.15 TERMINATION OF WORK ORDER/CONTRACT
In the event of failure on the part of the Bidder to commence the services within 15 days from the date of award of Work Order or if the services provided are found to be poor, MPT reserves the right to cancel the Work Order at any time and terminate the Contract leading to forfeiture of EMD, Security Deposit and Retention Money.
5.16 COMPENSATION FOR DELAY IN EXECUTION OF CONTRACT If the Bidder fails to commence the work in all respects within the time specified or within the extended time that may be allowed by the Port, the Bidder shall pay to the Port a sum equivalent to 0.5% per week or part thereof of the total value of the contract subject to a maximum of 5% of the total value of contract as liquidated and ascertained damages and not by way of penalty which may also be deducted from any moneys due to the Bidder. The payment of such damages does not relieve the Bidder of his obligations to complete the work or from any other obligations or liabilities under the contract.
5.17 RESTRAINING PUBLICITY OF OFFICIAL SECRETS, DRAWINGS, PHOTOS The contract involves obligation of secrecy and the commission by the Bidder, his agents, sub-contractor or his agents, workmen of any offence under the Indian Official Secrets Act, 1923 or any statutory modifications or re-enactments thereof will apart being a criminal offence constitute a breach of contract.
In the event of any dispute, the same shall be subject to the jurisdiction of the “Courts in Goa”.
PRICE SCHEDULE (This BOQ template must not be modified/replaced by the bidder and the same should be uploaded after filling
the relevant columns, else the bidder is liable to be rejected for this tender. Bidders are allowed to enter the Bidder Name and Values only )
NUMBER TEXT # TEXT NUMBER TEXT NUMBER NUMBER # TEXT # # Item Description # # # # TOTAL TOTAL AMOUNT In Sl. Item Quantity Units BASIC AMOUNT in Words No. Code/ RATE In Make Figures Rs. P
To be entered by the Bidder in
1 2 3 4 5 6 7 8
1.01 YEARLY CHARGES FOR item1 03 Nos 0.00 INR Zero Only
AUDIT SERVICES BY
MANPOWER AT MPT SITE
AS PER MINIMUM
ELIGIBLITY CRITERIA AND
SCOPE OF WORK AS
SPECIFIED IN TENDER NO.
Total in 0.00 INR Zero Only Figures INR Zero Only
Quoted Rate in Words
FINANCE/Audit/Tender/e-Tender/2021/6 dt.13 .05.2021 Page 20 ANNEXURE – I
LIST OF DOCUMENTS TO BE ATTACHED AND UNDERTAKING FROM TENDERER
Sr. Description of Documents Compliance Document
No. Yes/No Attached
1 Attested Copies of Mark Sheets and Passing Certificates
of Educational/Professional Qualifications
2 Proof of minimum seven years experience internal
auditor / statutory audit.
3 Complete Tender Document duly filled in, complete in all
respects, signed and sealed on all pages by an
4 Undertaking as per Annexure VI duly signed
5 Copy of PAN Card duly signed.
6 Copy of the GST Registration Certificate duly signed.
Supporting documents submitted by the tenderers should be certified true copies or photocopies duly signed by authorized person of the firm, with tendering firm’s seal. Tenderer shall submit the information in a tabulated format along with the supporting documents for each. Submitted documents should be clear, readable, and complete with page numbers, indicating total number of pages attached to each document. MPT has a right to verify/cause verification of authenticity of the said documents whenever felt necessary.
i) Tenderers have to confirm having submitted all the applicable Certificates/Documents, as asked above at Sr. No. (1) to (7).
ii) All the points from Sr. No. 1 to 3 above are to be read and interpreted in reference to the eligibility as specified in Minimum Eligibility Criteria .
I/We hereby declare that I/We have read the all tender terms & conditions and confirmed that I/We understood the same. All terms & conditions are acceptable to us.
……………………………………………. (Signature of the Tenderer)
Full Name & Address of the Company/Professional. Seal of the Company. Strike out whichever is not applicable.
FINANCE/Audit/Tender/e-Tender/2021/6 dt.13 .05.2021 Page 21 ANNEXURE - II
I/We have read and understood the scope of work.
1. I/We have read and understood the scope of work; we confirm that the Commercial Terms & Conditions are acceptable to us.
______________________ ( Signature of the Bidder )
Full Name & Address of the Company/Professional: _______________________________ _____________________________________________________________________________ ______________________________________________________________________________
Seal of the Company
Strike out whichever is not applicable. Page 22 FINANCE/Audit/Tender/e-Tender/2021/6 dt.13 .05.2021 ANNEXURE - III
FORM OF AGREEMENT (To be executed on stamp paper/s of Rs.1000)
This Agreement is made this ________________day of ___________, two thousand sixteen between the Board of Trustees of Mormugao Port Trust, a body corporate under Major Port Trust Act, 1963 (hereinafter referred to as the "Board" represented by ____________, _________________ which expression shall, unless excluded by or repugnant to the context be deemed to include their successors in office and assigns) on the ONE PART and M/s. __________________________, a company incorporated under the Companies Act,1965 and having its registered office at ________________________________________________, (hereinafter referred to as Contractor which expression shall, unless excluded by or repugnant to the context be deemed to include his heirs, executors, administrators, representatives and assigns or successors in office) on the OTHER PART,
Whereas the Board of Trustees of the Mormugao Port Trust has entrusted the job of Providing SAP ABAP Programming Services by deployment of Manpower at MPT Site vide Work Order No. ____________________dated ________ and other documents enclosed at "Annexure ___" to "Annexure ____" hereinafter shall be deemed to form and be read and construed as part of this agreement.
Now this Agreement witnesseth as follows:
In this agreement words and expressions shall have the same meanings as are respectively assigned to them in the conditions of contract hereinafter referred to.
The Contractor hereby covenants with the Board of Trustees of Mormugao Port Trust to execute the 'Service' in conformity, in all respects with the provision of the agreement.
The Board of Trustees of Mormugao Port Trust hereby covenants to pay the contractor in consideration of such execution of the 'Service' the 'Contract price' at the time and in the manner prescribed by the contract.
IN WITNESS WHEREOF the parties hereunto set their hands and seals the day and year first written.
FOR AND ON BEHALF OF FOR AND ON BEHALF OF MORMUGAO PORT TRUST Authorised signatory Authorised Signatory Name: Name: Title: Title: In the presence of : In the presence of :
FINANCE/Audit/Tender/e-Tender/2021/6 dt.13 .05.2021 Page 23 ANNEXURE -IV FORM OF BANK GUARANTEE FOR SECURITY DEPOSIT
(To be executed on stamp paper/s of Rs.500/-)
TENDER No. FA/IA/80-A/2019/477
In consideration of the Board of Trustees of the Mormugao Port Trust (hereinafter called “The Board”) having offered to accept the terms and conditions of the proposed agreement between ____________ and ____________ (hereinafter called “the said Contractor(s)” for the work ____________________________________ (hereinafter called ”the said agreement”) having agreed to production of an irrevocable Bank guarantee for Rs. ______ (Rupees _______ only) as a security/guarantee from the Contractor(s) for compliance of his obligations in accordance with the terms and conditions in the said agreement.
1. We _____________ (hereinafter referred to as the “Bank”) hereby undertake to (indicate the name of the Bank) pay to the Board an amount not exceeding Rs. __________ (Rupees __________________ only) on demand by the Board.
2. We____________________ (indicate the name of the Bank) do hereby undertake to pay the amounts due and payable under this Guarantee without any demur, merely on a demand from the Board stating that the amount claimed is required to meet the recoveries due or likely to be due from the said Contractor(s). Any such demand made on the bank shall be conclusive as regards the amount due and payable by the Bank under this guarantee. However, our liability under this Guarantee shall be restricted to an amount not exceeding Rs. __________ (Rupees _______________ only).
3. We, the said Bank, further undertake to pay to the Board any money so demanded notwithstanding any dispute or disputes raised by the Contractor(s) in any suit or proceeding pending before any Court or Tribunal relating thereto, our liability under this present being absolute and unequivocal. The payment so made by us under this bond shall be a valid discharge of our liability for payment thereunder, and the Contractor(s) shall have no claim against us for making such payment.
4. We ______________ (indicate the name of the Bank) further agrees that the Guarantee herein contained shall remain in full force and effect during the period that would be taken for the performance of the said agreement, and it shall continue to be enforceable till all the dues of the Board under or by virtue of the said agreement have been fully paid, and its claims satisfied or discharged, or
FINANCE/Audit/Tender/e-Tender/2021/6 dt.13 .05.2021 Page 24 till the Engineer-In-Charge, on behalf of the Board, certifies that the terms and conditions of the said agreement have been fully and properly carried out by the said Contractor(s), and accordingly discharges this Guarantee.
5. We _________(indicate the name of the bank) further agree with the Board that the Board shall have the fullest liberty without our consent, and without effecting in any manner our obligations hereunder, to vary any of the terms and conditions of the said agreement or to extend time of performance by the said Contractor(s) from time to time or to postpone for any time or from time to time any of the powers exercisable by the Board against the said Contractor(s) and to forbear or enforce any of the terms and conditions relating to the said agreement, and we shall not be relieved from our liability by reason of any such variation or extension being granted to the said Contractor(s) or for any forbearance, act of omission on the part of the Board or any indulgence by the Board to the said Contractor(s) or by any such matter or thing whatsoever which under the law relating to sureties would, but for this provision, have effect of so relieving us.
6. This guarantee will not be discharged due to the change in the Constitution of the Bank or the Contractor(s).We __________ (indicate the name of the Bank) lastly undertake not to revoke this Guarantee except with the previous consent of the Board in writing.
7. This Guarantee shall be valid up to _______ unless extended on demand by the Board. Notwithstanding anything mentioned above, our liability against this Guarantee is restricted to Rs. _____ (Rupees ___________ only), and unless a claim in writing is lodged with us within six months of the date of expiry or extended date of expiry of this Guarantee all our liabilities under this Guarantee shall stand discharged.
Dated the _____________ day of ___________ _____________________________ Authorized Signatory for the Bank (Indicate the Name of the Bank)
FINANCE/Audit/Tender/e-Tender/2021/6 dt.13 .05.2021 Page 25 ANNEXURE - V
(Name of the Bidder Firm)
AFFIDAVIT (NOTE: This affidavit should be on a non-judicial stamp paper of Rs.10/- and shall be attested by Magistrate/ Sub-Judge/Notary Public)
I, ……………………………………………………….… (Name of the Authorised Representative of the Bidder/Bidder) son/daughter of …….……………………………….… resident of …………………………………………………………………………. (full address), aforesaid solemnly affirm and state as under:
1. I hereby certify that all the information and documents furnished with the bid submitted online in response to Notice Inviting Online Tender no. FINANCE/Audit/Tender/e-Tender/2021/6 dt.13 .05.2021 for issued by Mormugao Port Trust for are true and correct.
2. I hereby certify that I have been authorised by
………………………………………..……..………………………………………………. (Bidder) to sign on
its behalf, the bid mentioned in paragraph 1 above.
Deponent Place: …………….. Date: ………………
FINANCE/Audit/Tender/e-Tender/2021/6 dt.13 .05.2021 Page 26 ANNEXURE - VI
DETAILS TO BE SUBMITTED BY THE BIDDERS FOR E.F.T. PAYMENT A. VENDOR DETAILS 1 Name of the Organization 2 Address (in detail) 3 Telephone No. 4 E-mail ID 5 PAN No. 6 Tax Identification No. (TIN) 7 GST Registration No.
8 Employee Provident Fund (EPF) Registration No. 9 Employee State Insurance Scheme (ESIS)
B. BANK DETAILS OF BIDDER 1 Bank Name 2 Bank Branch Address (in detail) 3 Bank Branch code 4 Bank Account No. 5 Bank Account Type 6 Magnetic Ink Character Recognizer (MICR). 7 IFSC Code.
SIGNATURE OF BIDDER
FINANCE/Audit/Tender/e-Tender/2021/6 dt.13 .05.2021 Page 27 ANNEXURE - VII
MORMUGAO PORT TRUST ELECTRONIC PAYMENT SYSTEM MANDATE FORM
DETAILS FOR PROCESSING THE PAYMENT THROUGH RTGS
1 Name of the Beneficiary MORMUGAO PORT TRUST
2 Address of the Beneficiary with PIN Code Administrative Office Building,
Headland Sada, Goa – 403804.
3 PAN Number AAALM0293P
4 Name & Mobile Number of responsible SWPNIL BIRJE /MOB. 8805800931 person
5 Name of the Bank & Branch STATE BANK OF INDIA, Mormugao Harbour Branch 6 Bank Telephone Number 0832-2520212
7 Address of the Bank STATE BANK OF INDIA, Mormugao Harbour, Goa-403803.
8 MICR Code of the Bank 403002024
9 IFSC Code No. SBIN0002164
10 Type of Account and Branch Code Current Account / Branch Code:-002164 10438017048 11 Account number of the Bank