Ref: GIRDA/Appo.CA.Firm.Inter-Audit/19-20/4161 Date: 24th January 2020
Tender Documents for the Appointment of Audit Firm for
Internal Audit of GIRDA laboratory Vadodara.
· Name of Work: GIRDA Invites applications from qualified &
experienced Chartered Accountant firms for Internal
Audit of GIRDA Vadodara.
· Scope and Eligible As per attached Annexure 1.
Criteria
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· Date of Issue of Tender: 24 January 2020 & 27-28 January 2020
(Between 11:00 A.M to 05:00 P.M.)
· Address of the Gujarat Industrial Research and Development
Laboratory: Agency (GIRDA), Science College Compound, B/h Bio
Chemistry Dept. The M.S. University, Sayajigunj
Vadodara. Ph: 0265 2795548, M: 90999 83595
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· Last date for Submission 15 February 2020 (Upto. 16:00 P.M)
of Bids: (Bids should be in sealed cover through
R.P.A.D/Speed Post and to be reached to GIRDA
Laboratory).
Firms can also drop the Bids in the Tender Box
placed at GIRDA Laboratory upto. 16:00 P.M)
· Earnest Money Deposit: ` 10,000 (Rupees Ten Thousand only)
(Refundable after awarding W.O.
However, No Interest to be paid)
The Director
Gujarat Industrial Research and Development Agency (GIRDA)
Vadodara.
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Payment Schedule
The details of payment is as follow:
Sr. No. Deliverable Remarks
1 As per the norms of Industries Payment is to be cleared after
Certification from the Account
Person followed by
recommendation from Office
Superintendent and Assistant
Director along with approval from
the Director of the Agency.
Other Condition:
1. Subjected to Vadodara Gujarat, India Jurisdiction
The Director
Gujarat Industrial Research and Development Agency (GIRDA)
Vadodara.
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FORM 1 (Details of Firm)
Sr. No. Particulars Attachment
1. Name of Bidder
2. Nationality of Bidder
Permanent Offices Address
Telephone Number (Mobile)
3.
Telephone/Fax Number
E-mail address.
Year of Establishment &
4.
activities of the bidder.
5. Location of Establishment
Certificate of Incorporation
No. & Date
7. Service Tax Reg.
No.& Date
Pan No. & Date
The Director
Gujarat Industrial Research and Development Agency (GIRDA)
Vadodara.
3
PRICE BID
Sr. No Company & Authorized Offered Price Remarks
Person Name, Address and
Contact No.
The Director
Gujarat Industrial Research and Development Agency (GIRDA)
Vadodara.
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ANNEXURE 1
Eligible Criteria:
1. The firm should have annual turnover of more than ` 10 lakh for Audit and
Attestation.
2. The firm should have registered minimum 05 years from the Date of
floating the tender.
3. The firm should have minimum two Chartered Accountants.
Scope of Work GIRDA Office Vadodara
1. The Internal Auditor have to examine all the books and Records as per
standard procedure and as per area of verification suggested and to give
quarterly draft report to the concerned officer of GIRDA, Concern officer
may be instructed to comply or respond to the queries within 10 days from
the receipt of the report. Internal auditor should submit final report on
quarterly basis to the GIRDA office covering following aspects.
a) Confirmation that they have discussed report with GIRDA Officer and
report is submitted only after response/compliance is received.
b) Observations and comments in a summarized manner on which they
are not satisfied with the response of GIRDA.
c) Commenting on steps to be taken for recovery for over dues, aging
analysis of outstanding dues and also suggestions for writing off the
dues.
d) Suggestions for control of computerized operations.
e) Verification of Statements required for preparation of Final accounts
including statements of outstanding liabilities, pre-paid expenses etc.
f) Physical verification of cash, bank fixed deposit receipts, asset &
store items.
g) Checking of Tender Documents, RA Bills, Measurement books and
other matters relating to construction & maintenance work.
h) Checking of records relating to stores items, commenting on
obsolete and slow moving items, commenting on excessive inventory
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if any, commenting on the control over the issue of material to
contractors etc.
i) Review of advances, if any. Review of procedure for pay-bills
preparation including deductions.
j) Suggestions for control of computerized operations.
k) Verification of Statements required for preparation of Final accounts
including statements of outstanding liabilities, pre-paid expenses etc.
l) Internal Auditor will have to give separate Special Internal Audit
Report, which requires special and immediate attention of the GIRDA
on the Audit work carried out by them.
m) You have to incorporate the compliance made by the Office of the
previous quarters' audit objections/queries/deficiencies reported in
current quarter's audit, while submitting reports of the next
quarters.
n) Advising on Calculation and Payment of advance tax in installations.
o) Compliance of various provisions of TDS.
p) Compliance of various notices, summons (if any) and letters from
Income Tax Department.
q) To assist, review and filling of annual Income Tax Return of the
GIRDA.
r) You have to attend Income Tax Authorities to protect the interest of
the GIRDA as and when required for the matters pertaining to
Income Tax Exemptions, assessment proceedings etc.
s) To appear before Income Tax Office for the entire assessment
proceedings and follow-up action like rectification application u/s
154, reply for penalty, stay application etc.
t) You have to deal with all other Income Tax matters.
u) You have to provide your Legal Opinion on Income Tax matters as
and when required by us.
v) Intimation of Recent updates in the field of Income Tax, TDS and
other Direct Tax matters.
w) All matters like filling Monthly Quarterly and Annual returns of GST
and TDS and all work related t GST and TDS.
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x) You will have to suggest and provide complete guidance for
rectification of the defects and deficiencies in the maintenance of
records and books of accounts as may be required to exhibit true and
correct picture of the Corporation.
y) You have to carry out propriety/management Audit & sanction audit
of the sections in which audit is undertaken.
z) You have to give report of Internal Audit of GIRDA within one month
of the Completion of the Audit.
aa)One copy off your Audit Report is to be sent to the Coordinating
Auditor of the GIRDA Office, Science College Compound, B/h Bio
Chemistry Department, The M.S. University, Sayajigunj, Vadodara
390 002.
bb) Likely modification in scope of work will be intimated if any.
The Director
Gujarat Industrial Research and Development Agency (GIRDA)
Vadodara.
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