Quotation for outsourcing of accounting job to Chartered Accountant Agency for the period of 12 months in BIS, Ahmedabad Branch office (AHBO).
August, 02nd 2018
Our Ref: AHBO/Accts./ Tender -1 Dated: 20 July 2018
Subject: Quotation for outsourcing of accounting job to Chartered Accountant Agency for the period of
12 months in BIS, Ahmedabad Branch office (AHBO).
As you may be aware Bureau of Indian Standards (BIS) is working under Ministry of Consumer Affairs,
Food & Public Distribution, Department of Consumer Affairs, Govt. of India and is engaged in Standardization,
Certification (ISI Mark) and Quality Control and Management System Certification(ISO) and Hallmarking of
Gold Jewellery, etc. BIS has a Branch Office at Ahmedabad to cater to the Certification Marks Activities in a
major part of State of Gujarat.
Sealed quotations through the single bid system are invited from interested Chartered
Accountant firms/agencies for providing the services as mentioned in the scope of work (Annex-I).
Documents to be submitted with the quotation are mentioned in Annex-II. A copy of agreement to be
signed on award of work order along with the terms and Conditions are given in annexure-III
If interested in undertaking the contract, the rates for the same may be quoted as per table given below.
The duly filled in quotations, in a sealed cover mentioning "Quotations for Outsourcing of Accounting Job",
may be sent by speed post/courier/personnel so as to reach latest by 1500h, 20 August 2018 (Monday)
Quotations received after the scheduled date and time shall be summarily rejected. The successful tenderer shall
sign the agreement along with terms and conditions as given in annex-III
Quotations shall be opened at 1600h in presence of such tenderers or their duly authorized
representatives as may like to be present on 20 August 2018 (Monday) at Bureau of Indian Standards,
Ahmedabad Branch Office, 3rd Floor, Navajivan Amrut Jayanti Bhavan, Behind Gujarat
Vidyapith, Off Ashram Road, Ahmedabad 380014.
SCOPE OF WORK:
The Chartered Accountant firm/agency shall render the services to Bureau of Indian Standards,
Ahmedabad Branch Office (AHBO), 3rd Floor, Navajivan Amrut Jayanti Bhavan, Behind
Gujarat Vidyapith, Off Ashram Road, Ahmedabad 380014, for its proper maintenance of
accounts and for compliance to related statutory requirements. Detailed description of work for
taking services is as follow:
a) Compilation, filing of TDS returns and technical resolution of all the TDS related
matters, if any. TDS related assessment both in the cases of receivable and payable,
if any. (Already having TAN no.)
b) Compilation of GST Input on monthly basis so that tax is deposited. Filing of GST
returns and compile with all the GST related matters with GST Authority (Already
having GST No. and paying GST regularly). To provide necessary guidance on
GST Rules and for availing of credit rules and related action and filling requisite
returns within prescribed time limit. Payment of GST and filing of return of
Ahmedabad & Rajkot branch office.
c) Compilation of Professional Tax liabilities and filing of returns with the concerned
Department of Govt of Gujarat and related issues.
d) Checking the Bank reconciliation.
e) Physical and computer preparation of bank book based on bank statements and
financial instruments (DD or otherwise).
f) Compilation and tabulation of GST, Professional Tax and TDS payable.
g) Reconciliation of TDS payable/paid by BIS, AHBO on monthly basis.
h) Physical and computer entry of advances given and its adjustments at the time of
i) Assist our accounts personnel during audit related with GST/ Service Tax, if any,
CAG audit, Statutory audits, internal audit and reply of the paras if any, given by
j) Preparation of Budget Register both in physical and digital form.
k) Preparation and finalization of accounts at Branch level except balance sheet. (to be
prepared by Head Quarter)
l) Preparation of TDS Certificate on behalf of BIS quarterly basis for the issue to the
parties (there will be limited work in this regard).
m) Preparation and checking of Trial Balance (TB), all Ledgers, Realization Day Book
(RDB), and Bank Book on monthly basis. Trial balance be prepared positively by
6th of every month.
n) Compilation of Accounts on monthly basis as well as yearly basis and preparation
of monthly trial balance along with all supporting schedules, Receipt & Payment
o) Preparation of Accounts upto TB stage and R & P A/c at year end. Reconciliation
and control of accounts and schedules thereof. Reconciliation with Head Quarters
Accounts and internal unit accounts, Reconciliation of fixed assets and current
assets accounts. Calculation of depreciation as per law in assets Register/ Cards.
p) Checking of appropriateness of tax deduction at source from payments made to
parties, its timely deposition and filing of requisite return by due date and guidance
of TDS matters.
q) Preparation of Uniform formats of Accounts.
r) The CA firm/agency shall be personally responsible for the work allotted to
her/him, from the stage of preparation of vouchers, preparing ledgers/ accounting
books/ registers to end product (i.e. trial balance/ receipt & payment account/
balance sheet with all supporting schedules). He/ She shall sign each page of
various returns and reports/forms and that of final output. He/ She shall prepare and
maintain all ledgers/ accounting books, schedules etc. including the following:
i) Assets register maintenance.
ii) Manual ledger for EMD, SD, Advances etc.
iii) Settlement of old issues/ advances etc.
iv) Any other account related matter and anything considered necessary
v) Preparation of JVs in time.
vi) Reconciliation on monthly basis with Hqrs AC, Inter office AC.
s) Your representative shall visit AHBO for minimum three hours for three man-days
per week for execution of above work. One computer with Tally ERP 9 software
shall be provided for inputs/compilation. The representative should be conversant
with Tally ERP 9, MS Excel and MS word. Depending upon the quantum of the
work, the man hours may be increased.
t) After the completion of part contract (expiry on 31 July 2018) of CA the pending
work to be completed, if any.