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Health And Family Welfare Department,Shillong,Meghalaya
July, 03rd 2019
DHS/MCH&FW/NHM/CA/55/2017-18/380       Dated: 26/06/2019




   Request for Proposal
          (RFP)
Appointment of Concurrent Auditor for State Health
Society, Meghalaya for Audit of all programmes
under NHM




                       2019-20

  NATIONAL HEALTH MISSION, MEGHALAYA
    HEALTH COMPLEX, LAITUMKHRAH,
            SHILLONG 793003.



                                   1
REQUEST FOR PROPOSAL (RFP) -

State Health Society, Meghalaya seeks to invite Proposals from Firms of Chartered
Accountants & Cost Accountant ( CAG empanelled Chartered Accountants firms ) meeting
the minimum eligibility criteria for providing their services for conducting the Concurrent Audit
of State Health Society and District Health Societies for Financial year 2019 ­ 20.

The details about the background of the auditee, the units to be covered in the audit, scope of
work, terms of reference, and the eligibility criteria for selection of the C. A.& ICWA firms are
given in the following paragraphs.

Terms of Reference (ToR)

Section I ­ Background

1. National Rural Health Mission (NRHM) of the Ministry of Health & Family Welfare was
   launched on 12th April, 2005 by the Government of India to improve medical facilities in all
   the area in the country. The NHM seeks to provide accessible, affordable and quality health
   care to the population, especially the vulnerable sections. It also seeks to reduce the Maternal
   Mortality Ratio (MMR) in the country from 407 to 100 per 1,00,000 live births, Infant
   Mortality rate (IMR) from 60 to 30 per 1000 live births and the Total Fertility Rate (TFR)
   from 3.0 to 2.1 within the 7 year period of the Mission. It has now been termed as National
   Health Mission (NHM). NHM is overarching NUHM also and includes Non-Communicable
   Diseases (NCD) as well.

2. One of the visions of the Mission is to increase public spending on health from 0.9% to 2-3%
   of GDP, with the improved arrangement for community financing and risk pooling. The
   NHM has provided an umbrella under which the existing Reproductive and Child Health
   Programme (RCH) and various National Disease Control Programmes (NDCPs) have been
   repositioned. National Urban Health Mission (NUHM) has also been added as submission of
   National Health Mission.

3. At present the following Schemes come under the National Health Mission:
       A. NHM-RCH Flexible Pool:
              · RCH Flexible Pool (including Routine Immunization (RI), Pulse Polio
                Immunization (PPIP) & National Iodine Deficiency Disease Control
                Programme (NIDDCP).
              · Health System Strengthening (including National Programme for Prevention
                and Control of Deafness (NPPCD), National Oral Health Programme (NOHP),
                ).
       B. National Urban Health Mission (NUHM).
       C. Flexible Pool for Communicable Disease:

                                                2
                National Vector Borne Disease Control Programme (NVBDCP)
                Revised National Tuberculosis Control Programme (RNTCP)
                National Leprosy Eradication Programme (NLEP)
                Integrated Disease Surveillance Project (IDSP)
                National Viral Hepatitis Control Programme (NVHCP)
       D. Flexible Pool for Non-Communicable Disease, Injury & Trauma:
                National Programme for Control of Blindness (NPCB)
                National Mental Health Programme (NMHP)
                National Programme for Health Care of the Elderly (NPHCE)
                National Tobacco Control Programme (NTCP)
                National Programme for Prevention and Control of Cancer, Diabetes,
                   Cardiovascular Diseases and Stroke (NPCDCS)
       E. Infrastructure Maintenance

Section II

4. Funding & Accounting Arrangements: Funds for the various programs are transferred to
   the States from the Government of India in the form of Grants-in-Aid to SHS on the basis of
   respective State Programme Implementation Plan (SPIPs) and approved Annual Work Plans
   which are prepared on the basis of District Health Action Plans (DHAP) of each of the
   districts in the State. Under the umbrella of the integrated SHS/DHS, each program has
   separate bank accounts, maintains separate books of accounts and other financial records as
   required under each program and also submit separate financial activity reports at varying
   frequencies to the respective monitoring unit in MOHFW (GOI). Funds released by
   SHS/DHS to various agencies are to be audited whether it is mentioned in this document or
   not.
5. Financing by Development Partners/ Donors: Some of the programs are supported by
   development partners such as the World Bank, DFID, UNFPA, European Union, GFATM,
   etc. for which grant/credit agreements have been entered into by GoI with the respective
   development partners. Compliance with specific fiduciary requirements of the development
   partners will additionally need to be reported by the auditors. Copies of the legal agreements
   and other project documents will be provided to the auditors.
6. Objective of Concurrent Audit services: The objective of the audit is to ensure that
   MOHFW receives adequate, independent, professional audit assurance that the grant
   proceeds provided by MOHFW are used for purposes intended in line with approved PIPs
   and AWP of individual programs and that the annual financial statements are free from
   material mis-statements and the terms of the credit/ loan agreements of the development
   partners are complied with in all material respects. The objective of the audit of the financial
   statements is to enable the auditor to express a professional opinion as to whether the
   financial statements give a true and fair view of the Financial Position of the individual DHS,


                                                3
   SHS at the end of each fiscal year and of the funds received and expenditure incurred for the
   accounting period ended.

   Key Objective

      The key objectives of the Concurrent Audit include:-
        To ensure voucher/evidence based payments to improve transparency.
        The ensure accuracy and timelines in maintenance of books of accounts.
        To ensure timelines and accuracy of periodical financial statements.
        To improve accuracy and timelines of financial reporting especially at sub-district
           levels.
        To ensure compliance with laid down systems, procedures and policies.
        To regularly track, follow up and settle advances on a priority basis.
        To assess & improve overall internal control systems.
        Advances are tracked, followed up and settle on a priority basis.
        Bring accuracy to the monthly/quarterly Financial Monitoring Reports based on
           books of accounts.

7. Scope of Audit

       The responsibilities of the concurrent auditors shall include reporting on the adequacy of
   internal controls, the accuracy and propriety of transactions, the extent to which assets are
   accounted for and safeguarded and the level of compliance with financial norms and
   procedures of the operational guidelines.

   The concurrent audit shall be carried out for all schemes under the National Health Mission
   at the State Level.

   The Scope of work of "State Concurrent Auditor" is as follows:

           Audit of the SHS accounts and expenditure incurred by SHS.
           Verification of Quarterly FMRs with Books of Accounts.
           Audit of advances at the SHS level.
           Audit of the Provisional Utilization Certificates sent to GoI.
           Monitoring timely submission of the District concurrent audit reports.
           Detail analysis and compilation of the District concurrent audit reports.
           Preparation of Quarterly Executive Summary to be sent to GoI in the prescribed
             format.
           Any other evaluation work, as desired by the State Health Society.
           Audit of the Accounts of Communicable & Non Communicable Diseases at the
             State level.

                                               4
8. Frequency
      Concurrent Audit will be carried out on "Quarterly basis"

9. Standards: The audit will be carried out in accordance with Engagement & Quality
   Control Standards (Audit & Assurance Standards) issued by the Institute of Chartered
   Accountants of India in this regard. The auditor should accordingly consider materiality
   when planning and performing (except where a certain minimum coverage of implementing
   units is specified) the audit to reduce the risk to an acceptable level that is consistent with the
   objective of the audit. In addition the auditor should specifically consider the risk of material
   misstatements in the financial statements resulting from fraud.

10. Contents Audit Report

   Concurrent Audit Report of a "State Health Society" should contain the following financial
   statement and document.

       Audited Receipt & Payment A/C
       Audited Income & Expenditure A/C
       Audited Balance sheet
       Audited FMR
       Audit of the Provisional Utilization Certificates sent to GoI.
       Preparation of Quarterly Executive Summary to be sent to GoI in the prescribed format.
       Audited Statement of Expenditure
       Bank Reconciliation Statement (on a Monthly Basis)
       List of outstanding advances - Activity wise & Age-wise
       Observation and Recommendation of Auditor - particularly covering the following
       aspects :
        Deficiencies noticed in internal control
        Suggestions to improve the internal control
        Extent of non-compliance with Guidelines issued by GOI
       Any other evaluation work, as desired by the State Health Society.

11. Coverage

       The State Concurrent Auditor should ensure coverage of all programmes under SHS,
       Meghalaya.




                                                  5
Section III
Minimum Eligibility Criteria:
   I. The firm must be empanelled with C & AG and ICAI/ICAI ( Cost Accountants),
           without which the application of the firm would not be considered.
   II. Firms must qualify following minimum criteria:

Sl. No   Particulars                                                      Minimum Criteria
1        The firm must be empanelled with C & AG and ICAI/ ICWA           (As on 01-01-2017)
         (As on 01-01-2017)
2        Turnover of the firm                                             Minimum Rs.8 Lacs
         (Average annual in last three yrs.)
3        No. of Years of Firm Existence                                   5 Years
4        No. of assignments: Experience of audit of Externally /          10
         Internally Aided Projects / Social Sector Projects (other than
         Audit of Charitable Institutions & NGOs) in the last 5 years

Any firm not qualifying the above minimum criteria need not apply as their proposal shall be
summarily rejected.

Supporting Documents for Eligibility Criterions:
Following supporting documents must be submitted by the firm along with the technical
proposal:
       A. For S. No. 1 above, the firm must submit an attested copy of Certificate of C&AG,
           ICAI/ICWA as on 01-01-15.
       B. For S. No. 2, the firm must submit, a copy of the Financial Statements for the last
           three years with income tax return for each year.
       C. For S. No. 4, the firm must submit a copy of the appointment letters from the auditee
          organizations in support of assignments.
       D. The firm or any partners of the firm should not be black listed by any PSUs or Govt.
          Co. or any other organisation in respect of any assignment or behaviour.






Section IV
Terms of appointment of the Auditor
State Headquarter Level:-
    For the financial year 2019 - 20 there will be appointment for the State Office to cover
       schemes i.e. Part A, B, C & D narrated above under Section I and any new scheme
       launched during the FY.
    Firm will be required to agree with the direction to be issued and with the changes which
       has been done in TOR for the financial year 2019 - 20.
    At the State level, the concurrent auditor appointed once can be retained / re-appointed
       for a maximum total term of two financial year's i.e. current year and next year.
       However, the Contract awarded should be for one year at a time and should be renewed
       next year on the basis of auditor's performance review.
    It will be responsibility of the auditor to prepare financial statements on quarterly basis



                                               6
        Auditor will be required to prepare the financial statement of NHM on Quarterly basis
        and consolidated reports of SHS, DHS & blocks on quarterly basis based on district
        reports.
        Auditors will be required to audit the Consolidated Accounts/Statements of all Vertical
        Programmes at the State Level under NHM.
        If any firm applies for the SHS, for the financial year 2017-18 of which it was the auditor
        for any previous year then SHS, Meghalaya reserves the right for allotment of marks of
        financial and technical evaluation on the basis of previous year performance.
        If the State feels that in spite of providing all information, documents, and updated books
        of accounts, there was delay and due to lacking at the part of the auditor then the State
        may deduct the audit fees @ 5% per month from the expected day of completion of audit,
        as agreed in the terms of contract.
        Preferences will be given to Auditor from the State having sufficient knowledge of the
        Scheme under NHM, Meghalaya.
        The minimum payable Audit fees is ` 212400/-

Section V

Guidelines for Submitting the Proposals & Evaluation of Bid:

   A. General Guidelines:
   Agencies are required to submit the proposal (RFP) (in two separate & sealed
   cover/envelops) as per the guidelines and formats detailed out in the following para:

   i.   The original and all copies of the Technical Proposal shall be placed in a sealed
          envelope clearly marked "TECHNICAL PROPOSAL" Similarly, the original
          Financial Proposal shall be placed in a separate sealed envelope clearly marked
          "FINANCIAL PROPOSAL" followed by the name of the assignment, and with a
          warning "DO NOT OPEN WITH THE TECHNICAL PROPOSAL." The
          envelopes containing the Technical and Financial Proposals shall be placed into an
          outer envelope and sealed. This outer envelope shall bear the submission address,
          reference number and title of the Assignment, and be clearly marked "DO NOT
          OPEN, EXCEPT IN PRESENCE OF THE STATE AUDIT COMMITTEE".
          The Society shall not be responsible for misplacement, losing or premature opening if
          the outer envelope is not sealed and/or marked as stipulated. This circumstance may
          be case for Proposal rejection. If the Financial Proposal is not submitted in a separate
          sealed envelope duly marked as indicated above, this will constitute grounds for
          declaring the Proposal non-responsive.
   ii. Association with Other firms & Quality Assurance: Only single firm is eligible to
          apply. Association with other firms or Joint ventures of two or more firms are not
          allowed to apply.
   iii. All agencies must comply with the Technical Specification, General Conditions and
          Format/Requirements for Technical and Financial proposal.
   iv. Team Composition & Number of Teams for the assignment: The team(s) for the
          assignment (including those for audit of district & sub district level implementing
          units) must be headed by a qualified Chartered Accountant with one semi-qualified

                                                 7
          C.A. (C.A. Inter) and two support staff (Junior Auditor). The technical proposal must
          clearly elaborate on the team composition as given in T-4.
           The firm shall give an undertaking that the team members are proficient in the
          State's official language (both oral and written).
           It may be noted that a record of the team shall be maintained at the facility
          visited and team has to collect a certificate of their attendance giving their name,
          designation and date of visit etc. from the head of that facility.
v.      The CA/CWA firms have to apply with only one proposal distinctly for Concurrent
          Audit of State Health Society (SHS).
vi.     Single Proposal: A firm should submit only one proposal for the State level. If a firm
          submits or participates in more than one proposal, all such proposals shall be
          disqualified.
vii.    All agencies must comply with the Technical Specification, General Conditions and
          Format/Requirements for Technical and Financial proposal.
viii.   The Technical Proposal shall be marked "ORIGINAL" or "COPY" as appropriate. All
          required copies of the Technical Proposal are to be made from the original. If there
          are discrepancies between the original and the copies of the Technical Proposal, the
          original governs.
ix.     Financial proposals submitted by the firm should be valid for 6 months from the date of
          submission of the proposal by the firm.
x.      Each page, Form, Annexure and Appendices of the Technical and Financial Proposal
          must be signed by the Authorized signatory of the firm.
xi.     All blank spaces in the financial proposal must be filled in completely where indicated,
          either typed or written in ink.

xii. State Health Society (SHS), Meghalaya reserves the right to accept or reject any
        application without giving any explanation and can change the evaluation
        criteria as per its requirements in the interest of the organization.
xiii. State Health Society (SHS) may take its own written out decision while evaluating the
        proposal with regard to awarding weight ages for social sector audit experience.
xiv. If the required constitution of the team is not deployed the state may take appropriate
        action as it deems fit (including blacklisting of the firm) against the firm, keeping the
        Ministry informed.
xv. The technical evaluation and all selection process shall be done by the office of The
        Mission Director, Meghalaya.
xvi. All bid documents should be spiral binding with page no. & signature on every
        page.
xvii. The Firm must Deposit Rs 1000/- only (Rs. One Thousand Only) (non-refundable)
        towards tender processing fees by way of either a cross Demand Draft in favour
        of " Mission Director, NHM, Meghalaya" payable at Shillong or by Cash.

          Note: For Firm who downloaded the RFP from the website a Demand draft is to
          be submitted along with the Tender Documents, failing of which will result in
          the disqualification/rejection of the entire bid documents.




                                               8
         B. Technical Proposal:
                  I Letter of Transmittal (Form T-l)
                  II Details of the Firm along with Details of Partners (Form T-2, T-2A),
                  III Brief of the relevant experience (Form T-3)
                  IV Bid submitted for ­ State/Groups (Form T-4)
                  V Suggestions on RFP (Form T-5)

         C. Financial Proposal:
                   The financial bid shall be submitted as per Form F-l.
                   Percentage (or proportion) of funds involved/ turnover shall not be basis for
                      quoting the audit fee.
                   Travel Cost for visit to the State Health Society, Meghalaya shall not be
                      reimbursed by the State Health Society (SHS).

     ELIGIBILITY CRITERIA & TECHNICAL EVALUATION:

     Eligibility criterion of the firms shall be based on the various criterions as given in the table
     below. The technical proposal evaluation shall be based on the following parameters.

SI Particulars                             Minimum          Max     Evaluation Criterion
No                                         Criteria         Marks
1  Number of Full Time Fellow/             1                20      Firms with 1 to 5 partner = 15 marks
   Associate Partners associated                                    Firms with 5 or more partners = 20
   with the firm                                                    marks for FCA/FICWA &
                                                                    ACA/AICWA
2   Turnover of the firm (Average          Minimum          20      Rs 10 to 20 Lakh= 10 marks
    annual in last three financial yrs.)   Rs.8 Lakhs               21 to 30 Lakh = 15 marks
                                                                    above 30 Lakh = 20 marks
3   No. of assignments: Experience         Min 10           25      Assignments below 10 = 0 marks
    of audit of Externally/Internally      Externally/              Assignments 11 to 20 = 15 marks,
    aided projects/social sector           Internally               Assignments 21-30 = 20 marks,
    projects/Govt Organisation (other      aided                    Assignments above 30= 25
    than audit of charitable               projects/
    institutions, NGOs & Banks)            social sector
    (Counting will be done                 projects
    according to client wise and
    not year wise)
4   Qualification of Key                                    35      1).Qualified Key Professionals
    Professionals staff, No of                                      staff(10 Marks)
    qualified, semi qualified staff or                              CA/ICWA staff 1= 2 marks
    article assistant, Existence &                                  CA/ICWA staff 2= 3 marks
    presence of firm.                                               CA/ICW A staff 3= 4 marks
                                                                    CA/ICW A staff 4 or more than 4= 5
                                                                    marks
                                                                    2) Semi qualified staff or Article
                                                                    Assistant

                                                        9
                                                                 (Inter CA/CWA/M.Com/MBA Fin)
                                                                 (15 Marks)
                                                                 2 to 5 = 1 marks
                                                                 6 to 10 = 2 marks
                                                                 11 to 15 = 3 marks
                                                                 more than 15 = 5 marks
                                                                 3) Existence of the firm (10 marks).
                                                                 Firms existing 5 to 7 year = 3 marks,
                                                                 Firms existing 8 to 10 year = 5 marks,
                                                                 Firms existing more than 10 year = 10
                                                                 marks,
                                                                 4) Firm having Branch Office / HQ in
                                                                 Meghalaya (15 Marks).
                                                                 Head Office in Meghalaya = 15 mark


Note: The Documents submitted by the firm must be spiral bound and page number must
be indicated clearly. Firms whose documents are submitted without spiral bind and
without indicating the page number will be deducted a maximum of 10 marks as penalty.

Bidder must submit relevant proofs to justify the claims in order to obtain relevant marks.
          a.For staff/article assistant, mark sheet copy/qualification certificate should be
              submitted.
          b. Proof of branch, existence of firm & number of partners should be submitted
              which shall include confirmation from ICAI/ICWAI.
          c.For experience criteria, agreement/order copy should be submitted.

Selection Process of the Auditor:
        A two-stage procedure shall be adopted in evaluating the proposals. The selection will be
done using Quality cum Cost Based Selection (QCBS) process. Financial proposals shall be
opened only for those firms who have qualified on Technical Parameters as defined above. 70%
weight age would be given to the Technical evaluation and 30% weight age would be given to
the financial bid.
        Quality cum Cost Based (QCBS) process shall be followed as under:
Once the Technical points have been allotted and finalized 70% of such points shall be allotted to
the respective bidding firm and after opening of the Financial Bid the amount of quoted Audit
Fee shall be mentioned against the respective C.A./ICWA firms. 100 Marks shall be allotted to
the firm quoting the minimum Financial Bid and the rest will be awarded points on proportionate
basis.
             The firm must achieve at least 65% of the marks to qualify on technical parameters.
             In case after the technical evaluation, if at least two bidding firms do not gets the
                minimum 65% marks for State/any group then the top two firms quoting for the
                particular Group/State Concurrent audit will to be taken into consideration for
                financial bid.
             If there is only one firm quoting for a particular group of districts than they may be
                considered.

                                                10
             In case minimum number of two bids is not received for any group/state, single bid
               may be considered for technical evaluation.
Award of Contract:
       On completion of selection process, the firm selected shall be eligible for award of the
contract of audit. The firm should execute a Contract with the State Health Society (SHS) within
1 week of the award.




                                              11
                                                                                      Form T-1

                                     Letter of Transmittal

To,
       The Mission Director,
       National Health Mission, Meghalaya,
       Directorate of Health Services, Health Complex, Laitumkhrah
       Shillong 793003, Meghalaya.

Dear Sir,
        We, the undersigned, offer to provide the audit services for State[ Name of State health
society]/ [Name of District health society] in accordance with your Request for Proposal dated
[Insert Date]. We are hereby submitting our Proposal, which includes this Technical Proposal,
and a Financial Proposal sealed under a separate envelope.

       We are submitting our Proposal in association with: [Insert a list with full name and
address of each associated firm]

       We hereby declare that all the information and statements made in this Proposal are true
and accept that any misinterpretation contained in it may lead to our disqualification.

        The fees quoted by us in the Financial Proposal (Form F-1) are valid till six months from
the date of submission of the quotation. We confirm that this proposal will remain binding upon
us and may be accepted by you at any time before the expiry date.

       Prices have been arrived independently without consultation, communication, agreement
or understanding (for the purpose of restricting competition) with any competitor.

      We agree to bear all costs incurred by us in connection with the preparation and
submission of the proposal and to bear any further pre-contract costs.

       We understand that State Health Society [Insert Name of the State] is not bound to
accept the lowest or any proposal or to give any reason for award, or for the rejection of
any proposal.

        I confirm that I have authority of [Insert Name of the C.A. Firm] to submit the proposal
and to negotiate on its behalf.


                                                                          Yours faithfully,
                                                                          (       )




                                               12
                                                                                         Form T-2
                                     Particulars/Details of the Firm
Sl.                                                                    Supporting Documents required to
                            PARTICULARS
No.                                                                    be submitted along with this Form
1     Name of the Firm
2     Addresses of the Firm:
      Head Office                                                      Phone No:
                                                                       Fax No:
                                                                       Mobile No. of Head Office In-
                                                                       charge:
      Date of establishment of the firm
      Date since when is H.O. at the existing Station
      Branch Office 1,2,3......                                        Phone No:
      (Particulars of each branch to be given)                         Fax No:
                                                                       Mobile of each Branch Office In-
                                                                       charge:
      Mention the date of each branch offices since when existed at
      the existing place
3     Firm Income Tax PAN                                           Attach copy of PAN card
4     Firm Service Tax Registration No/ GST Registration No.        Attach copy of Registration
5     Firm's Registration No. with ICAI                             Attach copy of Registration
6     Empanelment No. with C & A G                                  Attach proof of latest empanelment
                                                                    with C&AG for the year under Audit
7     No. of Years of Firm Existence & Date of establishment of Attach copy of Partnership Deed
      Firm
8     Turnover of the Firm in last three years                      Attach balance sheet and P&L
                                                                    Account of the last three years or a
                                                                    C.A. Certificate give Break-up of
                                                                    Audit Fee and Other Fees Received.
9     Annual Average Turnover with Break-up of Fee towards Provide a Chart
      Audit, Income Tax matters and others (Specify)
10    Audit Experience of the Firm:                                 Copy of the Offer Letter & the Fee
      1. Number of Assignments in Commercial/Statutory Audit        Charged.
      2. Number of Assignments in State' Social Sect or Audits Copy of the Offer Letter & the Fee
      (Other than audit of Charitable Institutions)                 Charged (Relevant evidences to be
      3. Experience in the relevant assignment.                     given of the turnover and fee)
11    Details of Partners:
      Provide following details:
         Number of Full Time Fellow Partners associated with the Attested copy of Certificate of ICAI
           firm.                                                               as on 1.1.2017.
         Name of each partner,
         Date of becoming ACA and FCA
         Date of joining the firm,


                                                    13
       Membership No.,
       Qualification
       Experience
       Whether the partners is engaged full time or part time with
       the firm.
       Their Contact Mobile No., email and full Address


Note: The Documents submitted by the firm must be spiral bound and page number must
be indicated clearly. Firms whose documents are submitted without spiral bind and
without indicating the page number will be deducted a maximum of 10 marks as penalty.






                                                                                       Form T- 2A
A. Details of Qualified Staff (Chartered Accountants/Cost Accountants)

(Please provide a self-attested copy of Certificate of ICAI as on 1.1.2017 for each qualified staff)

S. Name of              Length of Association Educational            Area of     Membership Relevant
No. Staff               with the Firm (in years) Qualifications      Key         No.        Experience
                                                                     Expertise
1
2

         B. Details of Semi-qualified Staff (including Article Clerks etc)
S. No.      Name       Length       of      Educational           Area of Key     Relevant   Remarks
            of         Association with the Qualification         Expertise       Experience
            Staff      Firm (in years)
 Semi Qualified Staff:
 1
 2
 ..
 Article Clerks:
 1
 2
 ..
 Others:
 1
 2
 ..


                                                 14
                                                                                 Form T-3


                                   Brief of Relevant Experience:


A. Experience of audit in relation to externally/internally Aided projects/ State's Social
Sector
  Projects/Govt organization (Excluding the audit of Charitable Institutions and NGOs).
Sl. Name of the Grant-in-aids Type/Nature       Scope      Duration of      Proof Of The letter of
No. Auditee      handled of the Of              &          Completion of    Work or Assignment
    Organization auditee        Assignment      Coverage Assignment         awarded by the Auditee
                 organization                   of The                      Organization (Pl attach a
                                                assignment                  copy of the letter)




                                                                                        Form T-4
      Bid submitted for State/Group



              State            Bid submitted or Not
                               not submitted
     State



                                                                                        Form T-5
   Comments and Suggestions on the Terms of Reference

   [Firm can present with justifications here, any modifications or improvements to the Terms of
   Reference which can significantly improve performance in carrying out the assignment (such as
   deletion of some activity which the firm considers unnecessary, adding other activities of
   significance, re-organizing the activities, additional human resource required at various levels
   etc. Such suggestions should be concise and to the point, and incorporated in the proposal]




                                                 15
                                                                                        Form F-1

                                  FORMAT FOR FINANCIAL BID

                                                                Quarterly Audit Fee    (if quoted)
                                                                  Inclusive of TA/DA, Taxes as
              State                   Quoted or Not quoted
                                                                           applicable.
                                                                 (Rupees in numbers & words)
State

        Note: Fees is to be quoted on a Quarterly basis only.
                                                                            Yours faithfully,

                                                                            (        )
                                                                                CA/CWA




                                                     16
                              Government of Meghalaya
                         Health & Family Welfare Department
                                 State Health Society
              SELECTION OF AUDTITORS - REQUEST FOR PROPOSAL

HIRING SERVICES OF CHARTERED ACCOUNTANT / COST ACCOUNTANT FIRM
  FOR CONCURRENT AUDIT OF STATE HEALTH SOCIETY (SHS) - FOR THE
        FINANCIAL YEAR 2019-20 under National Health Mission (NHM)

        Govt of India (GoI) in partnership with the States is implementing the National Health
Mission which comprises of various programs, with the objective of improving medical facilities
in the areas and seeks to provide accessible, affordable and quality health care to the population,
especially the vulnerable sections. To facilitate implementation of NHM, State and District level
entities (Health Societies) have been registered which work under the administrative control of
the Department of Health & Family Welfare. The Meghalaya, State Health Society, invites
"Proposal for audit" from firms of Chartered Accountants/ Cost Accountants empanelled with
C& AG and eligible for major PSUs audit for the year 2019-20.

Detailed RFP: Detailed Request for Proposal (RFP) comprising Background, Terms of
Reference (ToR) and Guidelines for submitting the proposal can be either downloaded from the
state's website www.nrhmmeghalaya.nic.in or this can be collected from the O/o Mission
Director, Meghalaya, SHS between 10: 00 a.m. and 5:00 p.m.

Important Dates:

 Last date for collection of RFP from Office of SHS:12/7/2019
i.
 Last date for submission of Proposal to SHS:22/7/2019
ii.
 Date of opening of financial bid:
iii.
 Date of Opening of Technical Bid: 24/7/2019 at 10 A.M. at the office of the Mission
 Director, NHM, Laitumkhrah, Shillong 793003
 Date of Opening of Financial Bid: 26/7/2019 at 10 A.M. at the office of the Mission
 Director, NHM, Laitumkhrah, Shillong 793003


                                                                                 Sd/-
                                                                          Mission Director,
                                                                         State Health Society,
                                                                              Meghalaya




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