The Kerala Ceramics Limited
(A Government of Kerala Undertaking)
Kundara, Kollam Dist, Kerala
Tel: +91(0474) 2522448
Opening Date of Submission of Tender : 04.06.2018
Closing Date of Submission of Tender : 14.06.2018
Kundara, Kollam Dist. Kerala -691501
The Kerala Phone: 0474-2522248, 2526158
Ceramics Limited Email: firstname.lastname@example.org
(A Government of Kerala Undertaking www.keralaceramics.com
REF: TD No: 7/P&S/AUDIT/ /18-19 04.06.2018
NOTICE INVITING TENDER
APPOINTMENT OF INTERNAL AUDITOR FOR THE FINANCIAL YEAR
2018 - 2019
Sealed and Superscribed Tenders are invited from Chartered Accountants/Cost
Accountants Firms (CA/ Cost Accountant Firms) for appointment as Internal
Auditors for the Financial Year 2018-2019 in the Head Office of the Company so
as to reach the office of the undersigned at 3 pm on or before 14.06.2018.
Tenders will be opened on the same day at 3.30 pm in the presence of those
tenderers who are present at that time. Company reserves the right to accept or
reject in part or full all the tenders without assigning any reason thereof.
The interested CA/Cost Accountant firms may submit their tender in the
prescribed Proforma provided herein, which includes Notice Inviting Tender,
Eligibility Criteria, Scope of Work, General Terms and Conditions, Technical Bid
(Experience and Eligibility Criteria) as per Annexure-I and the Financial Bid
(Professional Fee) as per Annexure-II.
The sealed tender may be submitted in one big envelope superscripting "TKCL
Appointment of Internal Auditor" containing two separate sealed envelopes, one
for "Technical Bid" and another for "Financial Bid" superscripting as such and
addressed to Managing Director, The Kerala Ceramics Limited.
The technical bid envelope must contain the technical bid format in prescribed
Proforma as per Annexure-I with all relevant documents in support of eligibility
and experience criteria. The financial bid envelope must contain only the
financial bid format as per Annexure-II. The financial bid shall include
professional fee/charges for all services including expenses for boarding/lodging
of staff to be incurred in carrying out the internal audit services will not accept
any claim other than professional fee/charges etc. specified in financial bid.
The technical bid will be opened at THE KERALA CERAMICS LIMITED,
Head Office on 14.06.2018, in the presence of the bidders who wish to be
present. The Financial bid will be opened on the date which will be
communicated to only those bidders who are found technically qualified after
evaluation of eligible technical bid as per selection criteria provided.
The interested CA/Cost Accountant firms are advised to read carefully the entire
tender document before submitting their tender and the tender documents not
received in prescribed format and/or are found to be incomplete in any respect
will be summarily rejected.
Any further clarifications can be sought from:
The Kerala Ceramics Limited,
1. The Chartered Accountant/ Cost Accountant firm should have at least an
experience of 5 Years from the establishment or registration of the firm.
2. The firm should not have been debarred from Statutory Audit/Internal audit
of any Company.
3. The firm should have its main office/branch office in Kerala State.
4. The firm should have at least 2 Partners as on the date of the Tender form.
5. The firm should have at least 2 Articles / Articled clerks on the date of
6. The firm should have conducted either statutory audit and/ or internal
audits in companies. The firm should have an experience of public sector
7. The Annual turnover of the firm shall not be less than Rs.5 Lacks in of last
8. The firm should be proficient in Tally Accounting Package-Please provide
Scope of Work:
1. Review of operations at Head office and factory and to assure whether the
operations are conducted economically and efficiently.
2. To assure whether the systems, procedures, adopted by the company are
adequate and effective to achieve company's objectives and goals.
3. To assure the compliances of legal, regulatory, accounting standards,
policies, and prescribed procedures.
4. To add value to improve the company's operations
5. To evaluate and improve the effectiveness of risk management control and
6. To assist in preparation of quarterly results and annual accounts as required
7. To update Fixed assets register
8. The period of audit will be from 01.04.2018 to 31.03.2019.
9. The audit reports to be submitted along with corrective/suggestive
measures, if any are to be submitted immediately on completion of audit as
per format of internal audit report. If the auditor observes any case of non
production of records or non-co-operation to the auditors, the auditor will
take up the matter with the higher authority and get their audit procedure
completed instead of merely reporting such cases in their report.
10.The CA/Cost Accountant firm shall depute at least two semi qualified
CA/Cost Accountant headed by a qualified CA/ Cost Accountant to
conduct the audit
11.The payment of audit fees will be made after the submission of Internal
audit reports satisfactorily in line with Audit objectives and Terms and
12.The Internal auditor shall provide /update TKCL regarding any changes
made in accounting standards/applicable tax laws and ensure its
13.The TKCL shall not be liable for any type of payments to be made by the
firm to the employees deputed by the internal auditor at TKCL to conduct
the Internal Audit.
14.The contract can be terminated /concluded even at an earlier date, after
serving one month notice by either side.
15.No advance payment will be made on any account. However, 50% payment
of the quarterly fee would be paid on submission of each quarterly Audit
16.The audit will be conducted during the office hours of the company.
17.TKCL will not responsible for any additional liability of your staff like
PF/ESI or statutory benefit. TKCL will not be liable for any compensation
under the workman compensation Act.
18.You will be bound by rules of discipline and will make entries in the
visitors register maintained at the reception of the company.
19.You will in consultation with the competent authority chalk out an audit
programme for the year and will submit report to Finance Head / TKCL as
may be decided /directed by the company.
20.You will also follow guidelines on Internal Audit Procedures issued by
ICAI and also TKCL guidelines of this matter.
21.Any dispute if arises shall be referred to MD TKCL and the decision of the
MD TKCL shall be final and binding.
Terms and Conditions
1. The period of appointment shall be for conducting Internal Audit for one
year i.e. for the financial year 2018-19. However, considering satisfactory
work, the appointment may be extended for 1 more year. The Company
reserves the right to extend the tenure or terminate the appointment on
account of unsatisfactory performance.
2. The Company reserves the right to accept or reject any application at any
time without assigning any reason thereof.
3. THE KERALA CERAMICS LIMITED will not accept any claim other
than professional fee/ Charges etc. specified in financial bid.
4. Each page of the tender documents is required to be signed by the Partner
of the Firm. The documents/ Certificates in support along with the tender
shall also be signed by the Partner.
5. If any date mentioned above happens to be a holiday, then the next
working day will be the relevant date.
In addition to the above, the Chartered Accountants/CostAccountants
firm is advised to certify and ensure as follows:-
· The firm is not in any case disqualified under provision of Sec.141 (3) of
Companies Act, 2013.
· The license of the proprietor / Key Person of the partnership concern have been
issued for Full Time practice by The Institute of Chartered Accountants/ Cost
Accountant of India.
(The details to be provided as on the closing date of this Notice Inviting Tender)
Name of the Firm
Registered/Branch Office Address
Name of Partners
Contact no. of Partner
1 Whether the firm meets all the
eligibility criteria (Yes/No)
2 No. of years of experience
3 Date of registration of the firm
4 Whether firm is empanelled with
5 C&AG empanelled no.
6 Whether firm is empanelled with RBI
(Yes/No.) If yes, empanelled no.
7 Whether firm has peer review by
members of ICAI for any financial
year (Yes/No). The year of peer
review shall be mentioned
8 No. of Partners
(as on date of tender)
(as on closing date of tender)
No. of Article/Audit Clerks (as on
10 closing date of tender)
Whether The Chartered Accountants/
11 Cost Accountants firm have its
registered/branch office at Kollam
Annual turnover of the firm for
12 a. FY 2014 -15
b. FY 2015 -16
c. FY 2016 -17
d. FY 2017-18
The interested CA/ Cost Accountant firm may quote their professional fees
(all inclusive) in the following format:-
Sl.no. Particulars Amount in Rs.
Annual Professional fee for Internal Audit
(Quarterly Basis) for the financial year 2018-19.
1 Second Quarter :
Third Quarter :
Fourth Quarter :
3. Grand Total
Grand Total [Professional fees in words]
Signature of Partner
With name and Firm Seal