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Department Of Welfare, Patna - Bihar
June, 21st 2018
                                         Govt. of Bihar
                                      SCST Welfare Department

              2nd
                       Bihar Mahadalit Vikas Mission
                    Floor, Secretariat Extension Building, Block-3, Patna, Phone ­2215082
                         Email - mail@bmvm.org ; Website www.mahadalitmission.org



Ref. No. :                                                                      Date : ..../11/2018



           Bihar Mahadalit Vikas Mission invites proposal from Chartered
           Accountant Firms for Strengthening of Financial Management and
           Accounting System at BMVM State Office Patna. Interested CA Firms
           may download complete proposal (RFP) document may be
           downloaded               http://www.mahadalitvikasmission.org/from
           06/06/2018 onwards.
           Sealed completed proposal in accordance to the instructions
           stipulated in the tender document along with required demand draft
           in acceptable form will be received through registered post / currier
           only at the address mentioned below on any working day up to
           21/6/2018. Technical Proposal shall be opened on 22/06/2018 at
           11:00 hours at the following Address:




                                                                             Mission Director
                                                                  Bihar Mahadalit Vikas Mission
                                                                Sachivalay Vistarikaran Bhawan,
                                                                       2nd Floor, Block 3, Patna
                                                        Website-www.mahadalitvikasmission.org/
                                                                             Phone: 9931248027




Financial Management & Accounting Support Consultants                       | Page 1
                       Bihar Mahadalit Vikash Mission
            2ndFloor, Sachivalay Vistarikaran Bhawan, Block 3, Patna

Notice Inviting Proposals from eligible Consultants for appointment as Financial
Management and Accounting Support Consultants in Bihar Mahadalit Vikash Mission,
Govt. of Bihar

No.                                                                       Date: ......../......../ 2018

        Mahadalit Vikas Mission invites proposal from Chartered Accountant Firms for
        Strengthening of Financial Management and Accounting Systems.

        Mission Director, Mahadalit Vikas Mission, Govt. of Bihar Undertaking invites proposals
        from eligible Chartered Accountant Firms for selection of Financial Management and
        Accounting Support Consultants to Strengthen the Financial Management and Accounting
        System of the Mahadalit Vikas Mission at the State level. Associates or JV arrangement or
        networking is not allowed under the assignment.

        Pre-requisite for participating Chartered Accountant Firm:

        The Chartered Accountant Firm should must be registered with ICAI and have
        Income Tax Registration and Goods & Service Tax Registration [Enclose copy all
        Certificate of Registration].

        The CA Firms should have been in operation in India for at least 10 years after
        registration and have its office in Bihar.

        CA Firm should have at least 5 years of experience in working/consulting in the
        accounting and financial management sector (not statutory audit and Internal
        Audit) of Central /state level Government Organisations of India or in any state
        Government or Central Government Undertakings and undertaken similar
        assignments. [Provide brief details and a Declaration signed by the Partner of the
        Firm in the respect]

        Average annual turnover of the bidder for the last three financial years should be
        more than Rs. 50 lakhs. [Provide copies of audited Financial Statements for all the
        3 years].

        Interested CA Firms may download the complete Proposal (RFP) Document, from tender
        section on the website http://www.mahadalitvikasmission.org/from 06/06/2018
        onwards.

        Interested CA Firms may submit their proposals along with a Demand Draft of Rs. 2500/-
        (Rupees Two Thousand Five Hundred only) drawn in favour of The Mission Director, Bihar
        Mahadalit Vikas Mission, payable at Patna, towards the cost of RFP Document (Non-
        refundable) and the Bid Security (Refundable) as mentioned in the RFP. No proposals will

Financial Management & Accounting Support Consultants                  | Page 2
        be accepted without cost of RFP document and Bid security. No liability will be accepted
        for downloading the incomplete document.

        Sealed Completed proposals along with the demand draft in acceptable form will be
        received at the address mentioned below through registered post or currier day up to 1800
        hours till 21/06/ 2018; Bid Eligibility and Technical Proposal of Bids shall be opened on
        22/06/2018 at 11:00 hours at following Address: BMVM will not be responsible for late
        receipt of tender in any manner.

        Mission Director, Bihar Mahadalit Vikas Mission reserves the right to accept or
        reject any or all proposals without incurring any obligation to inform the affected
        applicant/s of the grounds. The proposals will be evaluated based on the
        information provided by the CA Firms and the evaluation criteria detailed in RFP
        Document.


                                                                         Mission Director
                                                             Bihar Mahadalit Vikas Mission
                                 2nd Floor, Sachivalay Vistarikaran Bhawan, Block 3, Patna
                                                  Website-www.mahadalitvikasmission.org/
                                                                       Phone: 9931248027




Financial Management & Accounting Support Consultants                  | Page 3
                 2018
          Human Resource Development Department
                                            (Govt. of Bihar)




                         Request for Proposal (RFP) Document for Selection
                         of Consultancy Firms for appointment as Financial
                         Management &Accounting Support Consultant in
                         Bihar Mahadalit Vikas Mission, Govt. of Bihar

                       Request for Proposal (RFP) Document
                                                  for
                          Selection of Consultancy Firms for
Request for Proposals for Consultancy onr Accounting of State
Project Office and 38 District Project Offices of the Bihar
MadhayanBhojanYojanaSamitiBihar .




                                          March ­ 2011
                                                 Secretary
                                       Society ofMid Day Meal ,Bihar
                     C/o Human Resource Development Department , Govt. of Bihar
               Premises of Bihar text Book Corporation Limited,BudhMarg ,Patna ­ 800 001
                                 Phone: (0612) 2200123,223100,2231006
                                    Email:mdmsbihar@gmail.com
                      Mission Director
                      Bihar Mahadalit Vikas Mission
                      2nd Floor, Sachivalay Vistarikaran Bhawan, Block 3, Patna
                      Email www.mahadalitvikasmission.org/
                      Phone: 9931248027


Financial Management & Accounting Support Consultants                       | Page 4
                                           TENDER TITLE

        Proposals for selection of Consultant as Financial Management and Accounting
        Support Consultant in Bihar Mahadalit Vikas Mission Patna.


        TENDER NO:

        COST OF RFP DOCUMENT:                      Rs. 2500/- each

        CONTRACT PERIOD:                           36 Months

        REFERENCE NUMBER:

        DATE OF ISSUE:                             06/06 /2018

        CLOSING DATE:                              21/06/ 2018




Financial Management & Accounting Support Consultants                | Page 5
                        SECTION 1: LETTER OF INVITATION




Financial Management & Accounting Support Consultants   | Page 6
Section 1 ­ Letter of invitation
     Ref:                                                           Date: ......./......./ 2018
From:
Mission Director
Bihar Mahadalit Vikas Mission
2nd Floor, Sachivalay Vistarikaran Bhawan, Block 3, Patna
Website-www.mahadalitvikasmission.org/
Phone: 9931248027
E Mail- mail@bmvm.org
To:
[Insert: Name and Address of Consultant].....
............................................................
Attention: Mr/Ms
1.             The Mission Director, Bihar Mahadalit Vikas Mission, Dept. Of Schedule Caste
               and Tribe Corporation , Government of Bihar invites proposals to provide the
               following consulting services:
               Financial Management and Accounting Support Consultants in Bihar Mahadalit
               Vikas Mission
2.             The Background Information and Terms of Reference for the Consulting services
               are provided in Section 5 of the Request for Proposal (RFP)
3.             This RFP is available to all eligible prospective consulting firms.
4.             A firm will be selected under Quality and Cost Method and procedures described in
               this RFP, in accordance with the policies of the Govt. of Bihar.
5.             The RFP includes the following documents:
               Section 1 - Letter of Invitation
               Section 2 - Instructions to Consultants (including Data Sheet)
               Section 3 - Technical Proposal - Standard Forms
               Section 4 - Financial Proposal - Standard Forms
               Section 5 - Terms of Reference
               Section 6 - Standard Contract Document
6.             The deadline for receipt of proposals shall be up to 18.00 hrs on 21/06/2018.
7.             BIHAR MAHADALIT VIKAS MISSION reserves the right to accept or reject any or all
               proposals, and to annul the selection process and reject all proposals at any time
               prior to the award of contract, without thereby incurring any liability or any
               obligation in any form to the affected firms on any grounds.
                                                                                    Yours faithfully,



                                                                                Mission director,



Financial Management & Accounting Support Consultants                    | Page 7
                 SECTION 2: INSTRUCTION TO CONSULTANTS




Financial Management & Accounting Support Consultants   | Page 8
                      Section 2- INSTRUCTIONS TO CONSULTANTS

1. INTRODUCTION

General


   1.1 Bihar Mahadalit Vikas Mission, Govt. of Bihar (GOB), Patna, Bihar, will select a
   consulting firm /organization (the Consultant) in accordance with the method of
   selection specified in the bid document / data Sheet.
   1.2 Consultants should familiarize themselves with local conditions and take them into
   account in preparing their Proposals. To obtain first-hand information on the
   assignment and local conditions, Consultants are encouraged to visit the project site.
   1.3 Consultants shall bear all costs associated with the preparation and submission of
   their Proposals. Costs might include site visit; collection of information; and, if selected,
   attendance at contract negotiations etc.
   1.4 The Bihar Mahadalit Vikas Mission is not bound to accept any Proposal and
   reserves the right to annul the selection process at any time prior to contract award,
   without thereby incurring any liability to the Consultants.
   1.5 In preparing their Proposals, Consultants are expected to examine in detail the
   documents comprising the RFP. Material deficiencies in providing the information
   requested may result in rejection of a Proposal.
   Conflict of Interest
   1.6 Mahadalit Vikas Mission requires that Consultants provide professional, objective,
      and impartial advice and at all times hold the Client's interests paramount, avoid
      conflicts with other assignments or their own corporate interests and act without
      any consideration for future work.
      Consultants shall not be recruited for any assignment that would be in conflict with
      their prior or current obligations to other clients, or that may place them in a
      position of not being able to carry out the assignment in the best interest of the
      Mahadalit Vikas Mission. Without limitation on the generality of the foregoing,
      Consultants, and any of their associates shall be considered to have a conflict of
      interest and shall not be selected under any of the circumstances set forth below:
      (i)      If a Consultant combines the function of consulting with those of
      contracting and/or supply of equipment; or
      (ii)     If a Consultant is associated with or affiliated to a contractor or
      manufacturer; or
      (iii)    If a Consultant is owned by a contractor or a manufacturing firm with
      departments or design offices offering services as Consultants. The Consultant
      should include relevant information on such relationships along with a statement in
      the Technical Proposal cover letter to the effect that the Consultant will limit its role
      to that of a Consultant and disqualify itself and its associates from work, in any other


Financial Management & Accounting Support Consultants                 | Page 9
      capacity or any future project within the next five years (subject to adjustment
      Mission in special cases), that may emerge from this assignment (including bidding
      or any part of the future project). The contract with the Consultant selected to
      undertake this assignment will contain an appropriate provision to such effect; or
      (iv)      If there is a conflict among consulting assignments, the Consultant
      (including its personnel and sub-consultants) and any subsidiaries or entities
      controlled by such Consultant shall not be recruited for the relevant assignment. The
      duties of the Consultant depend on the circumstances of each case. While continuity
      of consulting services may be appropriate in particular situations if no conflict exist, a
      Consultant cannot be recruited to carry out an assignment that, by its nature, will
      result in conflict with another assignment of such Consultant. For example, a
      Consultant engaged to prepare engineering design for an infrastructure project shall
      not be recruited to prepare an independent environmental assessment for the same
      project; similarly, a Consultant assisting a client in privatization of public assets shall
      not purchase, nor advise purchasers of, such assets or a Consultant hired to prepare
      terms of reference for an assignment shall not be recruited for the assignment in
      question.

      Fraud and Corruption
      (i)      The Mahadalit Vikas Mission requires that consultants observe the highest
      standard of ethics during the procurement and execution of such contracts. In such
      pursuance of this policy, the Mahadalit Vikas Mission defines, for the purposes of
      this provision, the terms set forth below as follows:
      (a)         "corrupt practice" means behaviour on the part of officials in the public
      or private sectors by which they improperly and unlawfully enrich themselves and/or
      those close to them, or induce others to do so, by misusing the position in which
      they are placed, and it includes the offering, giving, receiving, or soliciting of anything
      of value to influence the action of any such official in the procurement process or in
      contract execution; and

      (b)         "fraudulent practice" means a misrepresentation of facts in order to
      influence a procurement process or the execution of a contract to the detriment of
      the borrower, and includes collusive practices among bidders (prior to or after bid
      submission) designed to establish bid prices at artificial, non-competitive levels and
      to deprive the borrower of the benefits of free and open competition).
      (ii)       will reject a Proposal for award if it determines that the bidder
      recommended for award has engaged in corrupt or fraudulent practices in
      competing for the contract; and
      (iii)      will declare a firm ineligible, either indefinitely or for a stated period of
      time, to be awarded By MAHADALIT VIKAS MISSION contract if it at any time
      determines that the firm has engaged in corrupt or fraudulent practices in
      competing for, or in executing, any MAHADALIT VIKAS MISSION contract.




Financial Management & Accounting Support Consultants                  | Page 10
      Proposal:
      1.8     If a Consultant (including a partner in any Joint Venture) submits or participates
              in more than one proposal, such proposals shall be disqualified. However, this
              does not limit the inclusion of a Sub-Consultant, including individual experts, in
              more than one proposal.
      Proposal Validity
      1.9     The Data Sheet indicates how long the Consultants' Proposals must remain
              valid after the submission date. During this period, the Consultants shall
              maintain the availability of experts nominated in the Proposal. The Client will
              make its best effort to complete negotiations within this period. In case of
              need, the Client may request Consultants to extend the validity period of their
              proposal. Consultants have the right to refuse to extend the validity period of
              their Proposals.


      Participation of Government Employees
      1.12 No current government employee shall be deployed by the consultant without
              the prior written approval by the appropriate authority.

      1.13 Bid Security (Earnest Money Deposit)

              a. The bid security of amount indicated in Data Sheet in favour of "The Mission
              Director, Mahadalit Vikas Mission payable at Patna shall be in the form of
              Account Payee Demand Draft, Fixed Deposit Receipt, Banker's Cheque or Bank
              Guarantee from any of the commercial banks in an acceptable form. The bid
              security is to remain valid for a period of forty-five days beyond the final bid
              validity period.
              b. The Employer shall reject any bid not accompanied by appropriate bid
              security, as non responsive.
              c. The bid security of the successful Bidder shall be returned as promptly as
              possible once the he has signed the Contract and furnished the required
              performance security.
              d. Bid securities of the unsuccessful bidders shall be returned to them at the
              earliest after expiry of the final bid validity and latest on or before the 30th day
              after the award of the contract to successful bidder.
              e. The bid security may be forfeited:

             (a) If a Bidder withdraws its bid during the period of bid validity.
             (b) if the successful Bidder fails to:
                 (i)      sign the Contract within required time frame;
                 (ii)     Furnish a performance security.

        2.       CLARIFICATIONS AND AMENDMENTS TO RFP DOCUMENTS
        2.1      Consultants may request a clarification of any of the RFP documents up to
                 fifteen (15) days prior to the Proposal submission date indicated in the Data

Financial Management & Accounting Support Consultants                   | Page 11
                 Sheet. Any request for clarification must be sent in writing to the address
                 indicated in the Data Sheet. The Client will respond in writing and will send
                 written copies of the response, including an explanation of the query but
                 without identifying the source of inquiry, to all Consultants. Should the
                 Client deem it necessary to amend the RFP as a result of a clarification, it
                 shall do so following the procedure under Sub-Clause 2.2.
        2.2      At any time before the submission of Proposals, the Client may, whether at
                 its own initiative, or in response to a clarification requested by a firm,
                 amend the RFP by issuing an addendum. The addendum shall be sent to all
                 Consultants and will be binding on them. To give Consultants reasonable
                 time in which to take an amendment into account in their Proposals, the
                 Client may at its discretion, if the amendment is substantial, extend the
                 deadline for the RFP submission.
        3.       PREPARATION OF THE PROPOSAL
        3.1      Consultant's Proposal (the Proposal) will consist of three (3) components
                 (i) Envelope I: Bid Security, Cost of RFP Document (if any), and evidences
                      of proving Bid Eligibility;
                 (ii) Envelope II: the Technical Proposal, and
                 (ii) Envelope III: the Financial Proposal
        3.2      Bid Security, Cost of RFP Document and evidences of proving Bid Eligibility:
                 Bid security as mentioned in clause no 1.13 above shall be placed in
                 Envelope I. In addition, the consultants must enclose all evidences to
                 support the bid eligibility along with the Demand Draft for the cost of RFP
                 Document, if any. If the bid security, cost of RFP document, and evidences
                 supporting bid eligibility are found proper then only technical and financial
                 proposals will be entertained.
        3.3      The Proposal, as well as all related correspondence exchanged by the
                 Consultants and the Client, shall be in English. All reports prepared by the
                 contracted Consultant shall also be in English.
        3.4      The Proposal should include a cover letter signed by person(s) with full
                 authorization to make legally binding contractual (including financial)
                 commitments on behalf of the firm. The letter should specify all association
                 arrangements, and certify that each associated firm will perform its
                 designated tasks under the assignment if the lead firm is awarded the
                 contract.
        3.5      The Technical Proposal should clearly demonstrate the Consultant's
                 understanding of the assignment requirements and capability and approach
                 for carrying out the tasks set forth in the TOR through the nominated
                 experts.




Financial Management & Accounting Support Consultants                | Page 12
        4.       THE TECHNICAL PROPOSAL

        General
        4.1 The Technical Proposal shall not include any information related to financial
            proposal and any Technical Proposals containing information related to
            financial proposal shall be declared non-responsive.
        Technical Proposal Format
        4.2      (i)     The consultant shall submit technical proposal as per the data sheet
                         which indicates the format of the Technical Proposal to be used for
                         the assignment. Submission of the wrong type of Technical Proposal
                         will result in the Proposal being deemed non-responsive.
                 (ii)    The following table summarizes the content and maximum number
                         of pages permitted for each type of Proposal. A page is considered
                         to be one printed side of A4 size paper.
         Proposal        Full Technical Proposal Simplified Technical Bio-data Technical
         Type            (FTP)                   Proposal (STP)       Proposal (BTP)
         Content
         Experienc       (i)      Maximum two           Not required.          Not required.
         e of the        (2) pages introducing
         firm            the firm and associate
                         firm(s) background and
                         general      experience
                         (Form TECH-2A).
                         (ii)     Maximum      of
                         twenty (20) pages of
                         relevant     completed
                         projects in the format
                         of     Form     TECH-2B
                         illustrating firm and
                         associate(s)      firm's
                         relevant experience.
                         No          promotional
                         material should be
                         included.
         General         Maximum Twenty Five            Maximum ten (10)       Maximum one (1)
         approach        (25) pages inclusive of        pages      including   page for work plan.
         and             charts and diagrams            charts and diagrams    No          written
         methodol        (Form TECH-4).                 (Form TECH-4)..        methodology to be
         ogy, work                                                             provided.
         plan for
         understan
         ding    of
         the
         Project
         Personnel Form TECH-7                          Form TECH-7            Form TECH-7
         schedule

Financial Management & Accounting Support Consultants                    | Page 13
         Proposal        Full Technical Proposal Simplified Technical Bio-data Technical
         Type            (FTP)                   Proposal (STP)       Proposal (BTP)
         Content
         Comment         No limit, but to be Included as part of Not required.
         s on terms      concise and to the general approach and
         of              point (Form TECH-3A). methodology.
         reference
         Experts'   Maximum of five (5) Maximum of five (5)           Maximum of five (5)
         CVs        pages for each expert's pages CV for each         pages CV for each
                    CV using Form TECH-6. expert using Form           expert using Form
                                            TECH-6.                   TECH-6.
         Counterpa Maximum of two (2) Not required.                   Not required.
         rt staff   pages (Form TECH-3B).
         and
         facility
         requireme
         nts
         List of    Form TECH-5             Form TECH-5               Form TECH-5
         Proposed
         Expert
         Team and
         Summary
         of CV
         Particular
         s

Note: The above page limits excludes all supporting documents, like audited financial
statements, certificates of registration, certificates from employers showing completed
work or on-going work, etc.


Technical Proposal Content
4.3 The Technical Proposal shall contain information indicated in the following paragraphs
    from (i) to (xiii) using the Standard Technical Proposal Forms (Form TECH-1 to Form
    TECH-7). Such information must be provided by the Consultant and each Associate.
(i) A brief description of the organization and outline of recent experience of the
    consultant and each associate on assignments of a similar nature is required in
    prescribed form. For each assignment, the outline should indicate inter-alia, the
    assignment, contract amount and the consultant's involvement. Information should
    be provided only for those assignments for which the consultant was legally
    contracted by the client as a corporate entity or as one of the major participating
    consulting firms within an association (Joint venture). In case the assignment was
    carried out in joint venture then the JV agreement is to be submitted. Assignments
    completed by individual experts working privately or through other consulting firms
    cannot be claimed as the experience of the Consultant, or that of the Consultant's
    Associate(s), but can be claimed by the individuals themselves in their CVs.
    Consultants should be prepared to substantiate the claimed experience if so
    requested by the Client.

Financial Management & Accounting Support Consultants             | Page 14
(ii) A concise, complete, and logical description of how the Consultant's team will carry
     out the services to meet all requirements of the TOR.
(iii) A work plan showing in graphical format (bar chart) the timing of major activities,
      anticipated coordination meetings, and deliverables such as reports required under
      the TOR.
(iv) An organization chart indicating relationships amongst the Consultant and any
     Associate(s), the Client, and other parties or stakeholders, if any, involved in the
     assignment.
(v) Comments, if any, on the TOR to improve performance in carrying out the
    assignment. Innovativeness will be appreciated, including workable suggestions that
    could improve the quality/effectiveness of the assignment. In this regard, unless the
    Consultant clearly states otherwise, it will be assumed by the Client that work
    required to implement any such improvements, are included in the inputs shown on
    the Consultant's Staffing Schedule.
        (vi) The Technical Proposal shall not include information related to financial
             proposal. Technical Proposals containing information related to financial
             proposal shall be declared non responsive.
               Personnel
        (vii) Name, age, background employment record, and professional experience of
              each nominated expert, with particular reference to the type of experience
              required for the services should be presented in the prescribed CV format.
        (viii) Only one CV may be submitted for each position.
        (ix) Higher rating will be given to nominated experts from the consulting firm
             and associated consulting firms, if any, who are regular full-time employees.
             The Client defines a regular full-time employee to be a person who has been
             employed continuously by the Consultant or one of its Associates, for more
             than twelve (12) months prior to the date of submission of the Proposal.
        (x)    The Client requires that each expert confirm that the content of his/her
               curriculum vitae (CV) is correct and the experts themselves should sign the
               certification of the CV. Note that the need to provide address and fax/e-mail
               details of experts in the CVs of the experts is not considered mandatory.
        (xi)   A zero rating will be given to a nominated expert if the expert:
        (a)    has not signed the CV;

   5.   FINANCIAL PROPOSAL

        5.1 All information provided in Consultants' Financial Proposal will be treated as
            confidential.
        5.2 The Financial Proposal is to be submitted in the requisite forms enclosed.
        5.3 No proposed schedule of payments should be included in Consultants'
            Financial Proposals.


Financial Management & Accounting Support Consultants                             | Page 15
        5.4 Consultants shall quote the rates in Indian National Rupees only.
        5.5 Form FIN-2 is an acknowledgement that, in preparation and submission of the
            Technical and Financial Proposals, Consultants have:
              (i) Not taken any action which is or constitutes a corrupt or fraudulent
                  practice; and
              (ii) Agreed to allow the Client, at their option, to inspect and audit all
                   accounts, documents, and records relating to the Consultant's Proposal
                   and to the performance of the ensuring Consultant's Contract.
        5.7      The rates to be quoted shall be in the format given in Data Sheet and it shall
                 include all costs / expenses and statutory taxes excluding GST. The Client
                 shall pay GST as applicable on prevailing rates.
        6.       SUBMISSION, RECEIPT AND OPENING OF PROPOSALS
        6.1      The original Proposal (Earnest Money Deposit, Technical and Financial
                 Proposals) shall contain no interlineations or overwriting, except as
                 necessary to correct errors made by Consultants themselves. Any such
                 corrections, interlineations or overwriting must be initialled by the
                 person(s) who signed the Proposal.
        6.2      An authorized representative of the Consultant shall initial all pages of the
                 original copy of the Financial Proposal. No other copies are required.
        6.3      The Technical Proposal shall be marked "ORIGINAL" or "COPY" as
                 appropriate. All required copies of the Technical Proposal as specified in the
                 Data Sheet will be made from the original. If there are discrepancies
                 between the original and the copies of the Technical Proposal, the original
                 governs.
        6.4      The original and all copies of the Technical Proposal to be sent to the Client
                 shall   be     placed     in a      sealed     envelope    clearly    marked
                 "TECHNICALPROPOSAL." Similarly, the original Financial Proposal shall be
                 placed in as sealed envelope clearly marked "FINANCIAL PROPOSAL" and
                 with a warning "DO NOT OPEN WITH THE TECHNICAL PROPOSAL." The
                 envelopes (Envelope 1 ­Earnest Money Deposit, Envelope 2 ­Technical and
                 Envelope 3 ­Financial Proposals) shall be placed into an outer envelope and
                 sealed. The outer envelope shall bear the submission address, reference
                 number and title of the loan project, and other information indicated in the
                 Data Sheet. If the Financial Proposal is not submitted by the Consultant in
                 a separate sealed envelope and duly marked as indicated above, this will
                 constitute grounds for declaring both Technical and Financial Proposals
                 non-responsive.
        6.5       Proposals must be sent at the indicated client submission addresses on or
                 before the time and date stated in the Data Sheet or any new date
                 established by the Client according to provisions of Sub-Clause 2.2.




Financial Management & Accounting Support Consultants                 | Page 16
        7.       PROPOSAL EVALUATION
                 General
        7.1      From the time the Proposals are opened to the time the contract is
                 awarded, the Consultant should not contact the Client on any matter
                 related to its Technical and/or Financial Proposal. Any effort by a Consultant
                 to influence the Client in examination, evaluation, ranking of Proposals or
                 recommendation for award of contract may result in rejection of the
                 Consultant's Proposal.

        7.2      The envelope 1 shall be opened first. If the bid security is not found to be in
                 order then the proposal shall be treated as non responsive and shall not be
                 evaluated further.


                 Evaluation of Technical Proposals


        7.3      The eligibility criteria will be first evaluated as defined in notice Inviting
                 Request for Proposals for each bidder. Detailed technical evaluation will be
                 taken up in respect of only those bidders, who meet with the prescribed
                 eligibility criteria.
        7.4      The Client's `Consultants Selection Committee' (CSC) will be responsible for
                 evaluation and ranking of Proposals received.
        7.5      The CSC evaluates and ranks the Technical Proposals on the basis of
                 Proposal's responsiveness to the TOR using the evaluation criteria and
                 points system specified in the Data Sheet. Each Technical Proposal will
                 receive a technical score. A Proposal shall be rejected if it does not achieve
                 the minimum technical mark of 750 from the maximum of 1000 points.
        7.6       A Technical Proposal may not be considered for evaluation in any of the
                 following cases:
              (i) the Consultant that submitted the Proposal or one of its Associated
                    Consultants belongs to one of the cases described in Sub-Clause 5.6(i) to
                    and failed to make a proper statement to that effect in the cover letter ; or
              (ii) the Consultant that submitted the Proposal or one of its Associated
                    Consultants was found not to be legally incorporated or established in India;
                    or
              (iii) the Technical Proposal was submitted in the wrong format;
              (iv) the Technical Proposal included details of costs of the services; or
              (v) The Technical Proposal reached the Client after the submission closing time
                    and date specified in the Data Sheet.
               After the technical evaluation is completed, the Client shall notify Consultants
               whose Proposals did not meet the minimum qualifying technical mark or
               Consultants who's Technical Proposals were considered non-responsive to the


Financial Management & Accounting Support Consultants                   | Page 17
              RFP requirements, indicating that their Financial Proposals will be returned
              unopened after completion of the selection process. The Client shall
              simultaneously notify, in writing Consultants whose Technical Proposals
              received a mark of 750 or higher, indicating the date, time, and location for
              opening of Financial Proposals. (Consultants' attendance at the opening of
              Financial Proposals is optional).
        8.       PUBLIC OPENING AND EVALUATION OF FINANCIAL PROPOSALS
                 Public Opening of Financial Proposals
        8.1      At the public opening of Financial Proposals, Consultant representatives
                 who choose to attend will sign an Attendance Sheet.
                 (i)   The marks of each Technical Proposal that met the minimum mark of
                       750 will be read out aloud.
                 (ii) Each Financial Proposal will be checked to confirm that it has remained
                      sealed and unopened.
                 (iii) The Client's representative will open each Financial Proposal. Such
                       representative will read out aloud the name of the Consultant and the
                       total price shown in the Consultant's Financial Proposal. This
                       information will be recorded in writing by the Client's representative.
                 Evaluation of Financial Proposals
        8.2      Under LCS financial proposals shall be opened publicly and read out;
        8.3      Consultants' attendance at the opening of Financial Proposals is optional.
        8.4      The evaluation committee will review the detailed content of each Financial
                 Proposal. During the review of Financial Proposals, the Committee and any
                 Client personnel and others involved in the evaluation process, will not be
                 permitted to seek clarification or additional information from any
                 Consultant, who has submitted a Financial Proposal. Financial Proposals will
                 be reviewed to ensure these are:
                (i) complete, to see if all items of the corresponding Accounting Proposal
                are priced; if not, for material omissions, the Client will price them by
                application of the highest unit cost and quantity of the omitted item as
                provided in the other Financial Proposals and add their cost to the offered
                price, and correct any arithmetical errors.
                (ii) computational errors if there are errors these will be corrected;
                (iii)    Other errors, such as activities which are shown as different time
                lines in Accounting proposal and different in financial; price for these will be
                based on the Accounting proposal.
        8.5      The detailed contents of each Financial Proposal will be subsequently
                 reviewed by the Client.
        8.6      The evaluated total price (ETP) for each Financial Proposal will be
                 determined.
        8.7      When the LCS method is used: the Client will select the lowest Financial






Financial Management & Accounting Support Consultants                  | Page 18
                 Proposal of a Consultant who's Accounting Proposal has qualified.
        9.       Contract Negotiations and Award of Contract
        9.1     The Consultant who is invited for contract negotiations will, as a pre-
        requisite for attendance at the negotiations, confirm availability of all experts
        named in its proposal except in the cases of absence on account of death or
        medical incapacity. Failure in satisfying such requirements may result in the Client
        proceeding to initiate the negotiation process with the next-ranked Consultant.
        Representatives conducting negotiations on behalf of the Consultant must have
        written authority to negotiate and conclude the Contract
        9.2     The selected Consultant is expected to commence the Assignment on the
        date and at the location specified in the Data Sheet.
        10.      Performance Security
        The consultant will furnish within 10 days of the issue of Communication of the
        Final Selection to the Consultant , an Account Payee Demand Draft/ Fixed Deposit
        Receipt/ Unconditional Bank Guarantee (in prescribed format)/ in favour of Bihar
        Mahadalit Vikas Mission ,payable/en-cashable at Patna, from any nationalised or
        scheduled commercial Bank in India for an amount equivalent to 5% (Five percent)
        of the total contract value towards Performance Security valid for a period of
        twelve (12) months beyond the stipulated date of completion of services. The Bank
        Guarantee will be released after twelve months and rectification of errors, if any,
        found during appraisal/approval of reports by competent authorities whichever is
        later.




Financial Management & Accounting Support Consultants               | Page 19
                            Section 2: Data Sheet to Instruction to Consultants

Paragraph
Reference


1.1           Name of the Client:
              Bihar Mahadalit Vikas Mission
              Client's Representative:
              Mission Director , Bihar Mahadalit Vikas Mission
              Method of selection: Least Cost Method


1.2           Financial Proposal to be submitted together with Accounting Proposal: Yes
              Name of the assignment is: Financial Management and Accounting Support Consultants
              in Mahadalit Vikas Mission ,Govt, of Bihar

              More details on the services are provided in the Terms of Reference (ToR) under Section 5.


1.3           The Client will provide the following inputs and facilities:
              Mentioned in Terms of Reference (TOR)


1.4           Proposals must remain valid for 90 days after the submission date.


1.05          Not Applicable


1.06 (a)      The Bid Security (refundable) amount is as under in prescribed format:-
              Rs1, 00,000.00 (Rupees One Lakh only) in the Form of Demand draft.


2.1           Any clarifications may be requested at the address mentioned below :
              Mission Director
              Bihar Mahadalit Vikas Mission
              2nd Floor, Sachivalay Vistarikaran Bhawan, Block 3, Patna
              Email: mail@bmvm.org
              Phone: 9931248027




Financial Management & Accounting Support Consultants                             | Page 20
Paragraph
Reference


2.2 (i)       The format of the Accounting Proposal to be submitted is:
              Full Accounting Proposal (FTP)


2.3 (i)       Mission Director do not permits Association Arrangements and Joint
              Ventures with other Consultancy firms for this assignment.


5.4           Under this contract the Consultant's payments Input Based as mentioned in
              Terms of Reference (TOR).
              The Consultant shall quote Consultancy Charges for satisfactory performance
              of the services under the contract in terms of Monthly Fees for the State
              Mission Office only.
              It is expected that consultant has quoted its fee considering all requirements
              for satisfactory performance of the services included in TOR. If the consultant
              has not considered any component for performance of the services, no extra
              payment shall be made on this account.


5.7           Amounts payable by the Client to the Consultant under the contract shall be
              subjected to local taxes if any. The Client will pay Goods and Service Tax, on
              prevailing rates as applicable on the consultancy charges.


6.5           Proposals must be submitted on th e following date and time:
              Date: 21/06/2018 Time:18.00 PM


7.1           Accounting Proposals shall be evaluated on the basis of following pre-identified
              criteria:
              (a) Accounting criteria that would be considered for selection of preferred
              bidder would be as follows:

               Sl.                             Criteria                           Score
               No                                                                Allocated

                1    Firms General Experience & Experience in Similar              300
                     Assignments

                2    Approach & Methodology for proposed assignment                300

                3    Qualification and Experience of Team Leader &                 400
                     Other Key Professionals



Financial Management & Accounting Support Consultants                | Page 21
Paragraph
Reference


                                          Total Score                             1000

              (b) The members of the CSC will carry out the evaluation of proposals on the
              basis of their responsiveness to the Terms of Reference, applying the
              evaluation criteria. Each responsive proposal will be given a Accounting score.
              (c) Narrative Evaluation Criteria is attached at Appendix-I to Data Sheet


8.1           Expected date for public opening of Financial Proposals will be announced
              later


8.8           When the LCS method is used: the Client will select the lowest Financial
              Proposal of a Consultant who's Accounting Proposal has qualified.
              Financial Proposal of Only that consultant will be open whose Accounting
              Proposal will secure 750 marks.


10.1          Expected date for contract negotiations: announced later


10.2          Expected date for commencement of consulting services announced later.


10.3          The duration of the assignment shall be Thirty Six Months (36) .But may be
              extended further in view of satisfactory performance for maximum period of
              two years on annual basis with the approval of Board of Directors.


10.4          If the successful bidder after allotment of work refuses to accept work his
              performance guarantee shall be forfeited and may be debarred to participated
              in future tender of BMVM.




Financial Management & Accounting Support Consultants                 | Page 22
                                   Appendix-I to Data Sheet
        NARRATIVE EVALUATION CRITERIA FOR FULL ACCOUNTING PROPOSAL (FTP)

      I. FIRM'S GENERAL EXPERIENCE AND EXPERIENCE IN SIMILAR ASSIGNMENTS (300
      Points)

    A. General Experience of Firm (90 points) Criteria: The extent and depth of
       experience of the firm and its associates in Financial Management Consultancy/
       Double Entry Accounting Systems/ Auditing etc. in the related sector those are
       similar to the requirement of the TOR in terms of Accounting parameters, quantum
       of work and required inputs and financial parameters.

        Factors to consider: Each reference project included in the Accounting proposal
        will be judged against the criteria established. Higher scores will be given to a firm,
        which has more experiences for projects with relevant nature. A consultant who
        has primary responsibility (i.e. the lead consultant) will be given a score higher than
        a consultant whose responsibility was secondary (i.e. associate consultant).

    B. Experience in Similar Geographical Areas (90 points)

        Criteria: Extent of experience in similar geographical region taking in consideration
        elements such as population size, economic development stage and possibly other
        social factors.

        Factors to consider: Higher scores will be given to a firm with better regional
        experiences.

    C. Experience in Similar Projects: Experience in Financial Management & Accounting
       and Building Capacity of the Accounting Staffs of Government Undertakings (120
       points) Criteria:


        The extent and depth of experience of the firm and its associates in listing and
        valuation of all municipal assets and conversion/ preparation of accounts based on
        DEAS and capacity ­building of Govt and/or public sector organisations that are
        similar to the requirement of the TOR in terms of Accounting parameters, quantum
        of work and required inputs and financial parameters.

        Factors to consider: Each reference project included in the Accounting proposal
        will be judged against the criteria established. Higher scores will be given to a firm,
        which has more experiences for projects with relevant nature. A consultant who
        has primary responsibility (i.e. the lead consultant) will be given a score higher than
        a consultant whose responsibility was secondary (i.e. associate consultant).




Financial Management & Accounting Support Consultants                 | Page 23
        APPROACH AND METHODOLOGY (300 Points)

        A. Understanding of Objectives (30 points)                                     40%

           Criteria: General understanding of the project requirement coverage of
           principal components as requested in TOR; and site visit assessment.

        Factors to consider: The three following aspects will be considered:

        General understanding                       40%
        Components coverage                         40%
        Site visit                                  20%
        Maximum points will be given if all the three aspects are positively judged.

        Quality of Methodology (90 points)

        Criteria: The degree to which the presented written methodology/approach
        addresses the requirements of the TOR.

        Factors to consider: Assessment of the inter-relationship of work program and
        methodology write-up. A consistent relationship is to be given maximum points.

        C. Innovativeness/Comments on Terms of Reference (30 points)
        Criteria: Suggestions, which could improve the quality of the project.
        Factors to consider: Points will be given for workable suggestions proposed. No
        innovativeness will be given zero points.

    D. Work Program (75 points)

        Criteria: A work program showing graphical presentation of activities (bar chart)
        and an organization chart

         Factors to consider: Work program will be assessed on logical sequence of events.
        The organization chart is to be assessed on the consultant's understanding of
        relationship between the consultant and the Mahadalit Vikas Mission.

    E. Personnel Schedule (45 points)

        Criteria: Relationship between required person-months and proposed work
        program.
        Factors to consider: The Personnel Schedule will be assessed based on phasing of
        activities of the work program and allocation and timing of expert's individual
        inputs. Total requirements close to estimated work requirements will be assessed
        as well as the appropriateness of time allocated to the task to be performed in
        terms of individual expertise. The balance between field time and home office time
        and the proposed number of trips will be checked.

    F. Counterpart Personnel and Facilities (15 points) Criteria: Requirement for
       counterpart personnel, office space, transportation, equipment and services.

Financial Management & Accounting Support Consultants                | Page 24
    G. Factors to consider: Reasonableness and completeness of requirements and
       understanding of local conditions will be assessed.

    H. Proposal Presentation (15 points) Criteria: Clarity and ease of assessment of the
       entire proposal (including material presentation).

        Factors to consider If all items requested in the invitation letter are covered in a
        clear and easily understandable form and the proposal is assembled in a
        professional manner, maximum points will be given.

        III. PERSONNEL (400 Points)

        Expertise
        Criteria: Separate assessment of each expert listed in the Request for Proposal.
        Each expert is to be evaluated against the tasks assigned in accordance with four
        main criteria:

        (i) General experience such as academic qualification and the no. of years of
        related experience: (20%)
        (ii) Project related experience based on the number of relevant projects
        implemented: (60%)

        (iii) Experience for any projects: (10% for team leader, 15% for team member); and
        (iv) For assessing full time permanent employment the personnel deployed who
        has worked for the current employer on a regular/permanent full-time basis
        continuously for the last 12 months, additional:
        (a) 10% for team leadership (fixed); and 5% for experts (fixed)


        DETAILED MARKING SCHEME FOR ACCOUNTING EVALUATION

        Sl  Criteria                                                   Weight      Maximum
        No.                                                            age         Marks
        1    Firms General Experience & Experience in Similar          100%        300
             Assignments Experience in Accounting and
             Financial     Management         of     Government
             Undertaking /Corporation , and Capacity-
             building of Staff " as a Project management unit
             /State level Consultant at the State Level
        A   General Experience of Firm                                 30%         90
            Less than 1 Projects                                                   0
            Less than 2 Projects                                                   30
            Two or more than two but less than 5 Projects                          60
            5 or more than 5 but less than 10 Projects                             75
            10 or more than 10 Projects                                            90




Financial Management & Accounting Support Consultants                 | Page 25
        B       Experience in Similar                                  30%         90
                Geographical Areas
               No Similar Projects                                                 0
               Less than 2 Similar Projects                                        45
               Two or more than two but less than 5 Similar                        60
               Projects
               5 or more than 5 Similar Projects                                   90
        C      Experience in Similar Projects: Assignments             40%         120
               Experience       in    Accounting   and     Financial
               Management          of   Government     Undertaking
               /Corporation , and Capacity-building of Staff " as a
               Project management unit /State level Consultant at
               the State Level EVALUATE AS PER THE FOLLOWING
               SUB-CRITERIA
               No experience in similar projects                                   0
               Assignments Experience in Accounting and Financial                  30
               Management          of   Government     Undertaking
               /Corporation , and Capacity-building of Staff " as a
               Project management unit /State level Consultant at
               the State Level (One Govt Under taking )
               Assignments Experience in Accounting and Financial                  60
               Management          of   Government     Undertaking
               /Corporation , and Capacity-building of Staff " as a
               Project management unit /State level Consultant at
               the State Level (Two Govt Under taking)
               Experience       in    Accounting   and     Financial               90
               Management          of   Government     Undertaking
               /Corporation , and Capacity-building of Staff (Three
               Govt Under taking )
               Assignments Experience in Accounting and Financial                  120
               Management          of   Government     Undertaking
               /Corporation , and Capacity-building of Staff " as a
               Project management unit /State level Consultant at
               the State Level (Four Govt Under taking)
        2      Approach & Methodology for proposed assignment          100%        300
        A      Understanding of Objectives                             10%         30
        B      General Understanding (45%)                                         12
        C      Components coverage (45%)                                           12
        D      Site visit (10%)                                                    6
        E      Quality of Methodology                                  30%         90
        F      Innovativeness/Comments on Terms of Reference           10%         30
        G      Work Program                                            25%         75
        H      Personnel Schedule                                      15%         45
        I      Counterpart Personnel and Facilities                    5%          15
        J      Proposal Presentation                                   5%          15
        3      Qualification and Experience of Team Leader &           100%        400
               Other Key
        A      Team Leader                                                         300


Financial Management & Accounting Support Consultants                  | Page 26
        (i)    Leadership Experience                                               100
               1 To 2 Projects                                                     50
               3 to 5 Projects                                                     75
               More than 5 Projects                                                100
        (ii)    Accounting & Finance Specialist                        100%        200
                Experience

               General experience such as academic qualification       20%         40
               and the number of years of experience in Financial
               Management and Accounting of Govt. undertakings
               Project related experience based on the number of       60%         120
               relevant projects implemented related to Financial
               Management and Accounting of Govt. undertakings
               Overseas experience and/or country experience in        10%         20
               any Project
               For assessing full time permanent employment the        10%         20
               personnel deployed who has worked for the current
               employer on a regular/permanent full-time basis
               continuously for the last 12 months
        B      Finance and Accounting Specialist                       100%        100
               General experience such as academic qualification       20%         20
               and the number of years of experience preferably in
               Financial Management and Accounting of Govt.
               undertakings
               Project related experience based on the number of       60%         60
               relevant projects implemented preferably related to
               Financial Management and Accounting of Govt.
               undertakings
               Overseas experience and/or country experience in        15%         15
               any Project
               For assessing full time permanent employment the        5%          5
               personnel deployed who has worked for the current
               employer on a regular/permanent full-time basis
               continuously for the last 12 months


         Weighted Marks for Expertise provided in the Terms of Reference (ToR) under Section 5:




Financial Management & Accounting Support Consultants                 | Page 27
                                    Appendix-III to Data Sheet


 Bid Security Form (Bank Guarantee)
   (Bank's name, and Address of Issuing Branch or
                      Office)
WHEREAS M/S _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ (INSERT THE NAME OF THE
CONSULTANT) (HEREINAFTER CALLED THE "CONSULTANT") HAS SUBMITTED ITS ACCOUNTING&
FINANCIAL PROPOSALS FOR THE WORK OF _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ (INSERT THE
NAME OF WORK FOR WHICH PROPOSAL IS SUBMITTED) (HEREINAFTER CALLED THE "PROPOSAL") UNDER
PACKAGE NO. _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ ON DATED _ _ _ _ _ _ _ _ _ _ _
AGAINST THE EMPLOYER'S NOTICE INVITING TENDERS (NIT) NOTICE INVITING REQUEST FOR
PROPOSALS (NIP)/ INVITATION FOR BID (IFB) NO. _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _
(INSERT NIT/NIP/IFB NUMBER AS PER PUBLICATION IN NEWS PAPER OR WEBSITE). FURTHERMORE, WE
UNDERSTAND THAT, ACCORDING TO YOUR CONDITIONS, PROPOSALS MUST BE SUPPORTED BY A BID
SECURITY. AT THE REQUEST OF THE CONSULTANT, WE _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _
(INSERT NAME OF THE BANK) HEREBY IRREVOCABLY UNDERTAKE TO PAY YOU ANY SUM OR SUMS NOT
EXCEEDING IN TOTAL AMOUNT OF _ _ _ _ _ _ _ _ _ _ _ _ (INSERT BID SECURITY AMOUNT IN FIGURES)
_ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ (AMOUNT IN WORDS) UPON RECEIPT
BY US OF YOUR FIRST DEMAND IN WRITING ACCOMPANIED BY A WRITTEN STATEMENT STATING THAT THE
CONSULTANT IS IN BREACH OF ITS OBLIGATION(S) UNDER THE RFP CONDITIONS, BECAUSE THE
CONSULTANT: (A) HAS WITHDRAWN ITS PROPOSAL DURING THE PERIOD OF PROPOSAL VALIDITY
SPECIFIED BY THE CONSULTANT IN THE ACCOUNTING PROPOSAL FORM; OR (B) DOES NOT ACCEPT THE
CORRECTION OF ERRORS IN ACCORDANCE WITH THE INSTRUCTIONS TO CONSULTANTS (HEREINAFTER
"THE ITC") OF THE RFP DOCUMENT; OR (C) HAVING BEEN NOTIFIED OF THE ACCEPTANCE OF ITS
PROPOSAL BY THE EMPLOYER DURING THE PERIOD OF PROPOSAL VALIDITY, (I) FAILS OR REFUSES TO
EXECUTE THE CONTRACT AGREEMENT, OR (II) FAILS OR REFUSES TO FURNISH THE PERFORMANCE
SECURITY, IN ACCORDANCE WITH THE ITC. THIS GUARANTEE WILL EXPIRE: (A) IF THE CONSULTANT IS
THE SUCCESSFUL CONSULTANT, UPON OUR RECEIPT OF COPIES OF THE CONTRACT AGREEMENT SIGNED
BY THE CONSULTANT AND THE PERFORMANCE SECURITY ISSUED TO YOU UPON THE INSTRUCTION OF THE
CONSULTANT; AND (B) IF THE CONSULTANT IS NOT THE SUCCESSFUL CONSULTANT, UPON THE EARLIER
OF (I) OUR RECEIPT OF A COPY YOUR NOTIFICATION TO THE CONSULTANT OF THE NAME OF THE
SUCCESSFUL CONSULTANT; OR (II) FORTY-FIVE DAYS AFTER THE EXPIRATION OF THE CONSULTANT'S
PROPOSAL. CONSEQUENTLY, ANY DEMAND FOR PAYMENT UNDER THIS GUARANTEE MUST BE RECEIVED
BY US AT THE OFFICE ON OR BEFORE THAT DATE. THIS GUARANTEE IS SUBJECT TO THE UNIFORM RULES
FOR DEMAND GUARANTEES, ICC PUBLICATION NO. 758. _ _ _ _ _ _ _ _ _ _ BANK'S SEAL AND
AUTHORIZED SIGNATURE(S) _ _ _ _ _ _ _ _ _ _




Financial Management & Accounting Support Consultants                      | Page 28
                        SECTION 3: TECHNICAL FORMS




Financial Management & Accounting Support Consultants   | Page 29
FORM TECH-1: ACCOUNTING PROPOSAL SUBMISSION FORM


[Location, Date]

To:

Mission Director
Bihar Mahadalit Vikas Mission
2nd Floor, Sachivalay VistarikaranBhawan, Block 3, Patna
Website-www.mahadalitvikasmission.org/
Phone: 9931248027
E Mail-mail@bmvm.org


Dear Sir/Madam:

We, the undersigned, offer to provide the consulting services for [Insert title of
assignment] in accordance with your Request for Proposal dated [Insert Date] and
our Proposal. We are hereby submitting our Proposal, which includes this Accounting
Proposal, and a Financial Proposal sealed under a separate envelope.

We are submitting our Proposal in individual capacity without entering in association
with/as a Joint Venture. We hereby declare that all the information and statements
made in this Proposal are true and accept that any misinterpretation contained in it
may lead to our disqualification.

If negotiations are held during the period of validity of the Proposal, i.e., before the
date indicated in the Data Sheet, we undertake to negotiate on the basis of the
proposed personnel. Our Proposal is binding upon us and subject to the
modifications resulting from Contract negotiations.

We undertake, if our Proposal is accepted, to initiate the consulting services related
to the assignment not later than the date indicated in the Data Sheet (Please indicate
date).

We understand you are not bound to accept any Proposal you receive.

We remain,

                                                                              Yours sincerely,


                                                   Authorized Signature [In full and initials]:
                                                   Name and Title of Signatory:
                                                   Name of Firm:
                                                   Address:


Financial Management & Accounting Support Consultants                      | Page 30
               FORMTECH-2: CONSULTANT'S ORGANIZATION AND EXPERIENCE
A - Consultant's Organization
[Provide here a brief (two pages) description of the background and organization of
the Consultant.]
B - Consultant's Experience [For Full Accounting Proposals Only]
[The following information should be provided in the format below for each reference
assignment for which your firm, either individually as a corporate entity or as one of
the major companies within a consortium, was legally contracted by the Employer
stated below.]


 Assignment name:                                       Approx. value of the contract (in current Rs):

 Country:                                               Duration of assignment (months):
 Location within country:
 Name of Client:                                        Total Number      of person-months of the
                                                        assignment:

 Address:                                               Approx. value of the services provided by
                                                        your firm under the contract


 Start date (month/year):                               No of professional person-months provided
 Completion date (month/year):                          by the joint venture partners or the Sub-
                                                        Consultants:

 Name of joint venture partner or sub-
 Consultants, if any:

 Name of senior regular full time
 employees of your firm involved and
 functions performed (indicate most
 significant    profiles     such     as
 Secretary/Coordinator, Team Leader):
 Narrative description of Project:



 Description of actual services* provided in the assignment:




*(Certificate from Employer regarding experience should be furnished)
                                                                   Firm's Name:
                                          Signature of Authorized Representative:


Financial Management & Accounting Support Consultants                        | Page 31
Form TECH-3:


Comments and Suggestions on the Terms of Reference and on Counterpart Staff
and Facilities to be Provided by the Client
A - On the Terms of Reference [For Full Accounting Proposals Only]
[Present and justify here any modifications or improvement to the Terms of
Reference you are proposing to improve performance in carrying out the assignment
(such as deleting some activity you consider unnecessary, or adding others, or
proposing a different phasing of the activities). Such suggestions should be concise
and to the point, and incorporated in your Proposal.]

1.
2.
3.
4.
5.
..
B ­ On Counterpart Staff and Facilities [For Full Accounting Proposals Only]
[Comment here on counterpart staff and facilities to be provided by the Client
according to Clause Reference 1.5 of the Data Sheet including: administrative
support, office space, local transportation, equipment, data, etc.]
1.
2.
3.


Form TECH-4: Description of Approach, Methodology and Work Plan for
Performing the Assignment [As per the details mentioned in the NARRATIVE
EVALUATION CRITERIA]
Accounting Approach and Methodology,
Work Plan, and
Organization and Personnel,
a) Accounting Approach and Methodology. In this chapter you should explain
   your understanding of the objectives of the assignment, approach to the
   services, methodology for carrying out the activities and obtaining the expected
   output, and the degree of detail of such output. You should highlight the
   problems being addressed and their importance, and explain the Accounting
   approach you would adopt to address them. You should also explain the
   methodologies you propose to adopt and highlight the compatibility of those
   methodologies with the proposed approach.




Financial Management & Accounting Support Consultants             | Page 32
    b) Work Plan.
        In this chapter you should propose the main activities of the assignment,
        their content and duration, phasing and interrelations, milestones (including
        interim approvals by the Client), and delivery dates of the reports. The
        proposed work plan should be consistent with the Accounting approach and
        methodology, showing understanding of the TOR and ability to translate
        them into a feasible working plan. A list of the final documents, including
        reports, drawings, and tables to be delivered as final output, should be
        included here. The work plan should be consistent with the Work Schedule of
        Form TECH-7.
    c) Organization and Personnel.
        In this chapter you should propose the structure and composition of your
        team. You should list the main disciplines of the assignment, the key expert
        responsible, and proposed Accounting and support personnel. You shall also
        specify if you will be the lead firm in a joint venture or in an association with
        Sub-Consultants. For joint ventures, you must attach a copy of the joint
        venture agreement.]




Financial Management & Accounting Support Consultants                 | Page 33
                      FORM TECH-4: TEAM COMPOSITION, TASK ASSIGNMENTS AND SUMMARY OF CV INCORMATION
       Team Leader and Key Professionals
     Surname, Firm        Area of Position Task    Employment         Education/     No.      of   CV
     First     Acronym Expertise Assigned Assigned Status    with     Degree         years    of   signature
     Name                                          Firm      (full-   (Year      /   relevant      (by
                                                   time/ other)       Institution)   project       expert/by
                                                                                     experience    other)




        Support Staff
         Sl No    Surname, Name               Position                       Task Assignment




Management & Accounting Support Consultants              | Page 34
FORMTECH-5: CURRICULUM VITAE (CV) FOR PROPOSED EXPERTS:

[Summary of CV: Furnish a summary of the above CV. The information in the summary
shall be precise and accurate. The information in the summary will have bearing on the
evaluation of the CV]

1.      Proposed Position [only one candidate shall be nominated for each position]:
2.      Name of Firm [Insert name of firm proposing the expert]:
3.      Name of Expert [Insert full name]:
4.      Date of Birth: (Please furnish proof of age) Citizenship:
5.      Education [Indicate college/university and other specialized education of expert,
        giving names of institutions, degrees obtained, and dates of obtainment]:
6.      Membership of Professional Associations:
7.      Other Training [Indicate significant training since degrees under 5 - Education
        were obtained]:
8       Publication: [List of details of major Accounting reports/papers published in
        recognized national and       international journals]
9.      Languages [For each language indicate proficiency: good, fair, or poor in
        speaking,      reading, and writing]:
10.     Employment Record [Starting with present position, list in reversed order, every
        employment held. List all positions held by staff member since graduation, giving
        dates, names of employing organization, title of positions held and location of
        assignments. For experience period of specific assignment must be clearly
        mentioned, also give Employer references, where appropriate.]:

        From [Year]: To [Year]:
        Employer:
        Positions held:
         10.    Detailed      Tasks          11.     Work Undertaken that Best Illustrates
         Assigned                            Capability to Handle the Tasks Assigned[Among
         [List all tasks to be               the assignments in which the expert has been
         performed      under   this         involved, indicate the following information for
         assignment]                         those assignments that best illustrate the expert's
                                             capability to handle the tasks listed under point
                                             11.]
                                             Name of assignment or project:
                                             Year:
                                             Location:
                                             Client:
                                             Main project features:
                                             Positions held:
                                             Activities performed:
12.     Certification:
        I, the undersigned, certify to the best of my knowledge and belief that:
(i)     This CV correctly describes my qualifications and my experience.
(ii)    I am not employed by the Executing /Implementing Agency.


Financial Management & Accounting Support Consultants                    | Page 35
           [(iii) I am/I am not in regular full-time employment with the Consultant/Sub-
           Consultant.]
(iv)       In the absence of medical incapacity, I will undertake this assignment for the
           duration and in terms of the inputs specified for me in the Personnel Schedule in
           Form TECH-6 provided team mobilization takes place within the validity of this
           proposal or any agreed extension thereof.
(v)        I am willing to work on the project and I will be available for entire duration of the
           project assignment and I will not engage myself in any other assignment during
           the currency of this assignment on the project
(vi)       I, the undersigned, certify that to the best of my knowledge and belief, this bio-
           data correctly describes me my qualification and my experience am committed
           to undertake the assignment within the validity of Proposal.
(vi)       I did not write the terms of reference for this consulting services assignment.

I understand that any wilful misstatement described herein may lead to my
disqualification or dismissal, if engaged.

                                                                                 Date: [Day/Month/Year]

[Signature of expert or authorized representative of the firm]1                             Full        name             of
authorized representative:




1
    This CV can be signed by a senior representative of the Consultant provided that if the Consultant's proposal is
    ranked first, a copy of the CV signed by the expert and/or specialist must be submitted to the Client prior to the
    commencement of contract negotiations.

Financial Management & Accounting Support Consultants                                        | Page 36
                                        1
ORMTECH-6: PERSONNEL SCHEDULE

                                                                          2                               Total    person-weeks
    Name of Expert Professional Expert input (in the form of a bar chart)                                 input
°
    /Position                                                                                                          3
                   1        2     3      4      5     6     7      8      9      10    11     12    n     Home Field       Total

xpert
                     [Home]
                     [Field]




                                                                                 Subtotal
upport staff
                     [Home]
                     [Field]




                                                                                 Subtotal
                                                                                 Total

        Months are counted from the start of the assignment. For each expert indicate separately the input for home and field work.
        Field work means work carried out at a place other than the expert's home office; i.e. normal place of business.
            Full time input
            Part time input
                                                                                             38


        FORMTECH-7: WORK SCHEDULE


                       1                            Months2
         N° Activity
                                                    1                     2                  3                  n
         1
         2
         3
         4
         5




        Indicate all main activities of the assignment, including delivery of reports/ deliverables as per Instruction to Bidders an
        Work (e.g.: inception, Monthly, Quarterly interim, and final reports), and other benchmarks such as Client approvals. F
        assignments indicate activities, delivery of reports, and benchmarks separately for each phase.
        Duration of activities shall be indicated in the form of a bar chart.



Management & Accounting Support Consultants                   | Page 38
                     SECTION 4: FINANCIAL PROPOSAL




Financial Management & Accounting Support Consultants   | Page 39
                                                                                        40




Section 4: Financial Proposal
Standard Forms
Financial Proposal Standard Forms shall be used for the preparation of the Financial
Proposal according to the instructions provided under Para. 3.6 Of Section 2. Forms
FIN-1, FIN-2, are to be used whatever is the selection method indicated in Para. 4 of
the Letter of Invitation.




Financial Management & Accounting Support Consultants              | Page 40
                                                                                                  41



                      FORMFIN-1: FINANCIAL PROPOSAL SUBMISSION FORM


[Location, Date]

To:

Mission Director
Bihar MahadalitVikas Mission
2nd Floor, SachivalayVistarikaranBhawan, Block 3, Patna
Website-www.mahadalitvikasmission.org/
Phone: 9931248027
E Mail- mail@bmvm.org


Dear Sir /Madam:

We, the undersigned, offer to provide the consulting services for [Insert title of
assignment] in accordance with your Proposal dated [Insert Date] and our
Accounting Proposal. Our attached Financial Proposal is for the sum of [Insert
amount(s) in words and figures1]. This amount is exclusive of the local taxes, which
shall be identified during negotiations and shall be added to the above amount.

Our Financial Proposal shall be binding upon us subject to the modifications resulting
from Contract negotiations, up to expiration of the validity period of the Proposal,
i.e. before the date indicated in Clause Reference 1.14 of the Data Sheet.

No fees, gratuities, rebates, gifts, commissions or other payments have been given
or received in connection with this Proposal.

We understand you are not bound to accept any Proposal you receive.


We remain,

                                                                              Yours sincerely,

                                                   Authorized Signature [In full and initials]:
                                                               Name and Title of Signatory:
                                                                              Name of Firm:
                                                                                    Address:


1       Amounts must coincide with the ones indicated under Total in Form FIN-2.




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                                                                                                 42



                              FORM FIN-2A: SUMMARY BY COSTS

Project Title: Appointment of Financial Management &Accounting Support
Consultant in Mahadalit Vikas Mission, GOB, Bihar

 SL     Description of Services                                      Consultancy Fee in
 No                                                                 (as per ITC clause 5.4)

                                                                  (In figures)      (In words)

 [A]    Consultancy fee for providing Consultancy as
        Financial Management & Accounting Support
        Consultant in Mahadalit Vikas Mission), Bihar as per
        Terms of Reference (ToR) complete to the
        satisfaction of the Client.
        [As detailed in Form 2B]



        Subtotal [A]

 [B]    Add Goods &Service Tax as per prevailing rates

 [C]    Total Consultancy fee including GST [A]+[B]

Note:
   (i) During Evaluation of Financial proposals, the quoted Consultancy excluding
        GST shall be considered.
   (ii) The client shall pay the Consultant, the GST on prevailing rates as applicable
        on the consultancy charges.




                                           Signature of Authorised Authority of the Firm
                                           Date




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                                                                                                                43


                FIN 2B: PERSONNEL INPUTS AND PROFESSIONAL FEE RATES
                Project Appointment of Financial Management &Accounting Support Consultant
                                                                                (in Rupees)
Sl.N    Name     Position   Employment         Monthly            Other Statutory        Other     Total Cost
 o                            Status            Salary          Allowance (CPF, ESI   Allowances     (INR)
                                                                   Gratuity Etc.)       (If any)    (4+5+6)
          1          2            3               4                     5                 6            7
1
2
3
4
5




6      TOTAL Salary/ Exps Figurers in word (
       for one Month
7      TOTAL     Salary/ Figurers in word (                                                   )
       Exps for contract
       period



        Rate quoted in total cost , colum 7 , shall be considered final and will be treated as
        lowest cost given by the firm .


                                                   Signature of Authorised Authority of the Firm
                                                   Date




        Financial Management & Accounting Support Consultants                          | Page 43
                                                                    44




                     SECTION 5: TERMS OF REFERENCE




Financial Management & Accounting Support Consultants   | Page 44
                                                                                            45


                 Section 5: Terms of Reference (ToR)
Financial Management &Accounting Support Consultant in Bihar
Mahadalit Vikas Mission, Bihar

Introduction
For the execution of different schemes for the development of Mahadalit, State Govt.
has established a Society called "Bihar Mahadalit Development Mission" under the
Societies Registration Act, 1860. A senior IAS officer has been appointed as the CEO
of the Mission. The Mission is working in all the 39 Districts and 538 Blocks of the
State.

Vision &objectives:

The VISION of Bihar Mahadalit Vikas Mission is "To fulfil the basic necessities of
all Mahadalit communities by socially, economically & culturally empowerment and
ensure full participation of them in the mainstream of development". Bihar Mahadalit
Vikas Mission has planned a number of schemes on this guideline targeting Mahadalit
section of the society.

Objective:
 The Mission has design and developed many innovative schemes / programmes to
empower the specified Mahadalit Castes keeping in view:

   ·   To ensure shelter to the landless Mahadalit families.
   ·   To improve quality of life of Mahadalit community and redressed existing
       inequalities in access to service through provision of sustainable pure drinking
       water & sanitation system.
   ·   To facilitate and strengthen the education system in line with Govt. current
       policies and legislative frame work among Mahadalit families
   ·   To enrol and ensure retention of students from Mahadalit families appointment
       of a Local Resource Person (Vikas Mitra) who will be in direct consultation
       with the Mahadalit Families and will also ensure the implementation of other
       schemes.
   ·   Economical empowerment of Mahadalit community through strengthening
       traditional skills & vocational training program specially designed to suite their
       cultural tradition and according to the interest of the youths from Mahadalit
       families.
   ·   Empowerment of Mahadalit women.
   ·   To improve and strengthen access to quality and responsive health services for
       better well being of Mahadalit families.
   ·   To preserve and promote traditional culture of Mahadalit community as well as
       mainstreaming them.
   ·   To ensure right to information.
   ·   To support and strengthen transportation & communication facilities.
   ·   To facilitate the smooth implementation of govt. schemes at field level




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                                                                                              46


Project Scope & Components

Mahadalit Vikas Mission is implementing various schemes for the welfare of Mahadalit in the
State of Bihar .The List of Schemes presently being Implemented is as below-

    1.    Land for housing scheme
    2.    Mahadalit Awas Yojna
    3.    Mahadalit Water-supply Scheme
    4.    Mahadalit Toilet Construction Scheme
    5.    Mahadalit Basti Link Road Scheme
    6.    Mahadalit Anganwadi
    7.    Mahadalit Creche
    8.    Special School / Hostel for Mahadalits
    9.    MukhyamantriMahadalitPoshakYojna
    10.   DashrathManjhikaushalVikasYojna
    11.   MukhyamantriNariJyothiProgramme
    12.   DhanvantariMobile AyurvedicChikitsha
    13.   Mobile Public Distribution System
    14.   Eradication of Scavenging System
    15.   Construction of Community Hall cum Work-shade
    16.   Establishment of District & Block Resource Centre for Training and Research
    17.   Vikas Mitra
    18.   Community Radio

Implementation Arrangements
For the execution of different schemes for the development of Mahadalit, State Govt.
has established a Society called "Bihar Mahadalit Development Mission" under the
Societies Registration Act, 1860. The mission is headed by CEO along with Mission
Director .The Implementation of the different Schemes is being done through District
and Block Units .


Structure of Bihar Mahadalit Vikas Mission
Bihar Mahadalit Vikas Mission (BMVM) is operating on three levels:

1st Level: State Mission Office -
2nd Level: District Mission Office
3rd Level: Block Mission Office

Flow of Funds

State Govt. Provides funds to the State Mission Office for implementation of different
schemes. State Office Transfers funds to District Office which in turn transfer the
funds to the Blocks.




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                                                                                          47


Brief Description of Responsibility / Task of CA Firm:

The tasks will include the day to day maintenance of Accounts, Bank Reconciliation,
Reconciliation with Districts Account , Bank Reconciliation of Districts Accounts ,
Preparation of all types of ledgers, Preparation of yearly Financial statement,
Preparation of yearly Budget , Assist in Audit and day to day consultancy on
Statutory compliances and other services as required by MAHADALIT VIKAS
MISSION. The State level Office work can be described as below-

    1. The CA firm who will be selected for maintaining Accounts and provide
        financial management Support at Head Office Level will also have the
        responsibility to monitor the Accounts and provide Support on the financial
        management and Accounting at the District level.
    2. Prime responsibility of selected CA firm will be to examine all payment files
        and to ensure that payments are approved in accordance to the work order /
        sanction letter/ allotment letter and budget.
    3. Selected CA firm will have the liberty to request MD BMVM to review
        payment order if the payment is processed against work order , payment is
        not fulfilling the required criteria and payment is not fulfilling the required
        norm of accounting slandered .
    4. Selected CA firm will examine the payment orders released by BMVM and
        only after certification of CA firm payment shall be released.
    5. Once the payment is processed by CA firm and released to party, any
        objection / compliance raised on the payment will be the responsibility of CA
        firm.
    6. Preparation of Yearly Financial Statements of the Head Office               and
        consolidation of the financial statements with the District Offices.
    7. Preparation and Consolidation of the Utilisation Certificate and submission of
        Claims.
    8. Assist in Fund Flow Management. .
    9. Ensure the Compliance of all the statutory requirements to be met by the
        Mission which will include matters related to Income Tax, PF Department,
        and Commercial Tax department, Treasury or any other Department.
    10. Assisting in Audit of the Company and Complying the Audit Observations
    11. Preparation of Utilization reports in accordance to the demand and
        accounting slandered.
    12. Preparation of Receipt & Payment , Income & Expenditure Account , Balance
        Sheet and all other statutory accounts as and when required by BMVM .
     13. Consolidation of Districts Accounts with State Level Accounts.




Financial Management & Accounting Support Consultants               | Page 47
                                                                                         48


      Situation Assessment
      The Accounts Department is headed by Chief of Accounts who is assisted by
      Accounts Officer. The Accounts is Audited by Accountant general. MAHADALIT
      VIKAS MISSION has appointed Internal Auditor for Internal Audit for the
      financial year till 2016-17.

      Accounts Department need to strengthen so that timely MIS should be
      submitted before the management for the decision making in the matter of
      arrear Lease Rent, Instalments and Financial Management / Utilization of
      Government Funds in accordance to sanction letter and informing the lapses /
      irregularities observed in nay manner.

      To Strengthen the Financial management and Accounts Department it is
      decided to hire the services of Chartered Accountant Firm to support
      MAHADALIT VIKAS MISSION to strengthen the Financial Management and
      Accounts Department and will ensure proper accounting.

      Objectives of Assignment

      To Strengthen the Financial Management and Accounting System of the
      Mahadalit Vikas Mission

      Scope of Work:

    1. The program expects that the consultant for this assignment should do following
       job:-

    2. The task includes day to day Computerised maintenance of Accounts,
       Maintenance of stock register,        Preparation of Bank Reconciliation
       Statements, Preparation of all types of ledgers, preparation of Financial
       statements, Assist in Audit and day to day consultancy on Statutory
       compliances and other services as required by MAHADALIT VIKAS MISSION.

    3. Examination of all proposed payments, Verification of Fund Utilization report
       received from Districts Office

    4. Any work related with the brief responsibility detailed in the RFP .

           Day to day Consultancy as Financial Management and Accounting Support
           Consultant

        · Would assist in maintaining the accounts and preparing the year-end
          financial statements for the 2017-18, 2018-19, 2019-20 & 2020-21and
          Consolidation at Head office Level.



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                                                                                                49


        · The assignment would include regular assistance i.e. facilitating the
          accounting process and Updation, Supervision and Monitoring of the
          Accounts in the following areas for all accounting years until March 2021:


                       i. Preparation of day to day accounting on Tally Software.
                      ii. Monitoring and Supervision of Accounts at the District level
                          Offices
                    iii. Maintaining all accounting ledgers registers and formats as
                          required for the sound accounting system.
                    iv. Preparation and Updation of the Debtors & Creditors Ledger
                      v. Maintain/ update year-wise, head wise fund utilisation register
                          for each allotment
                    vi. Filing of TDS Returns and ensure deposit of Tax collected at
                          source.
                   vii. Maintaining the entire Salary accounting, including pension,
                          staff welfare schemes, and other staff benefits;
                   viii. Maintaining general provident fund ledgers of employees;
                     ix. Maintaining work ledgers including treatment of income tax,
                          sales tax, royalties, and others; and
                      x. Preparation of Bank Reconciliation and Inter Unit
                          Reconciliation Statements;
                     xi. Provide handholding support and assistance to sustain the
                          accounting system and financial management.
                    xii. maintenance of various types of accounting records and
                          capacity building for filing and retrieval of various categories of
                          accounting records;
                   xiii. Assist in putting in place a mechanism so that the system can
                          be maintained even after the completion of this assignment;
                   xiv. Preparation of the Utilisation Certificate and Statement of
                          Expenditure and submission of claims.
                    xv. Assist in Resolving audit paras (if any) and make necessary
                          adjustments in books of accounts;




Financial Management & Accounting Support Consultants                    | Page 49
                                                                                         50


Outputs and Deliverables :

        Report                        Due Date                       Contents
Inception Report             Within    4    weeks        of As-Is     situation     of
                             commencement      of       the Accounting Status of the
                             assignment                     BMVM           since   the
                                                            Incorporation     of   the
                                                            Society
Preparation         of Within  6   months                of As per the Accounting and
Computerised           commencement   of                the MAHADALIT            VIKAS
Accounts on Tally and assignment                            MISSION norms.
Finalisation        of
Accounts     of    the
Financial Year 2017-18
-
Preparation         of Within 6 Months from the As per the Accounting and
Computerised           end of the 2018-19 Financial MAHADALIT       VIKAS
Accounts on Tally and year                          MISSION norms.
Finalisation        of
Accounts     of    the
Financial Year 2018-19
-
Preparation         of Within 6Months from the end As per the Accounting and
Computerised           of the 2019-20 Financial year. MAHADALIT        VIKAS
Accounts on Tally and                                 MISSION norms.
Finalisation        of
Accounts     of    the
Financial Year 2019-20
-
Preparation         of Within 6 Months from the As per the Accounting and
Computerised           end of the 2020-21 Financial MAHADALIT       VIKAS
Accounts on Tally and year.                         MISSION norms.
Finalisation        of
Accounts     of    the
Financial Year 2020-21
-
Safe Keeping of all Safe Keeping of all records Safe Keeping of all records
records and back up of and back up of soft copies as and back up of soft copies
soft     copies     as continuous process.           as continuous process.
continuous process.




Note: All reports must be submitted either in English or in Hindi . Reports must be
submitted in both print and electronic versions.


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                                                                                                51




  1. Expertise and inputs for the Assignment

  Experts       Qualifications, Skills and Experience     Number of       Person months Up
   Title                                                   Experts               to
[A] Positions Common for Each Division
Team       Chartered Accountant /Cost Accountant             One         10 man days every
Leader     with at least 15 years of experience;                         month
           Must have worked in at least 4
           assignments            in    Government
           Accounting .with govt. undertakings
           Fluent in Hindi and English ; Proficiency
           in use of Tally or other Software
           [For Team Leadership, the expert must
           possess leadership qualities and must
           have been a team leader in similar
           projects]
Co- Team Chartered Accountant with at least 2                      Full time presence
                                                        1 (One) which
Leader     years of experience Fluent in Hindi and      can        at BMVM Office in
                                                                   be
Accounting English Must have worked in at least 2       increased  all working days.
Specialist assignment in Government Accounting          depending  In case of absence,
           govt. undertaking; Proficiency in use of     upon       replacement will
                                                                  the
           Tally                                                   be arranged by the
                                                        requirement)
                                                                   firm.
Accountant Semi Qualified CA (PE-II)/ICWAI /CS 3           (THREE) Full time presence
(Bio    data Inter with 1 years working experience which may be at BMVM Office in
not          (including article ship) in accounts / increased      all working days.
required at Post      Graduate      in     Commerce depending      In case of absence,
the          /Economics /MBA with minimum two upon             the replacement will
evaluation   years and B Com with 3 Years of requirement.          be arranged by the
level)       working experience. Good in Hindi and         .       firm.
             English; Similar work experience in at
             Government Projects       is proffered;
             Knowledge of computerized accounting
             and use &applications of Tally a must




Number of Manpower may be Increased if needed. In such cases the remuneration quoted by
the Consultant for Individual Staff will be the Rate of fixing the remuneration of additional
Staff.




Financial Management & Accounting Support Consultants                    | Page 51
                                                                                            52







 2. Items to be provided by the Client and Consultant

     ·    Client will be responsible to provide to the Consultant:

        i. office space;
       ii. TA /DA as per the Society norms for the visits to the District Mission Office.
     iii. The computers, data storage devices data processing facilities (including the
           accounting software), printers and printing papers for printing of books of
           all original entries, ledgers and financial statements etc;
      iv. Access to all books, registers, and records during office hours and
           permission to take notes and photocopies under the signature of the
           Accounts Officer or Secretary;
       v. Filing storage equipment;
      vi. Internet Access.
     vii. Desktop Computer with Internet facilities

     ·    Consultant/Staff will be responsible to:

         Arrange for all stay, lodging, boarding, and food arrangements for the staff
         deputed by them at districts office.

 3. Payment Schedule

         Payment will be based on the monthly basis on satisfactory performance and
         submission of following Monthly Report / documents.

         1. Bio-Metric Attendance/Manual Attendance wherever will be applicable
             for FMT team members duly certified by General Administrative Section
             of BMVM.
         2. Applicable deduction shall be made for the absence period of FMT
             Members.
         3. On submission of Computerised Cash Book of the month.
         4. On submission of monthly Bank reconciliation of all banks maintained at
             State Mission Office
         5. On submission of monthly PL Account reconciliation statement.
         6. On submission of any compliance report which has been given in previous
             month with any specific direction.
         7. On submission of monthly district wise reconciliation statement.
         8. On submission of Monthly Fund Utilisation report for all the funds utilised
             by BMVM during previous month.
         9. Copy of TDS challan deposited for previous month.
         10. Copy of CPF/ESI (if Applicable) statement of previous month for the
             employees deputed by FMT at BMVM Office.




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                                                                                         53


        Quarterly report:

        11. At the end of each Quarter FMT while claiming monthly payment will also
            submit following reports.
        12. Quarterly Receipt & Payment, Income & Expenditure and Balance Sheet
            of State Mission Office.
        13. Quarterly returns of GST and other applicable statutory returns applicable
            for BMVM.




Financial Management & Accounting Support Consultants               | Page 53
                     SECTION 6: STANDARD CONTRACT




Financial Management & Accounting Support Consultants   | Page 54
                                                                                      55




                  Agreement & General Conditions of Contract
                                                CONTENTS


Sl. No. Description                                                        Page No.

I. CONTRACT FOR CONSULTANT'S SERVICES

II. GENERAL CONDITIONS OF CONTRACT
1. General Provisions

        1.1 Definitions
        1.2 Relation between the Parties 1.3 Law
        Governing the Contract 1.4 Language
        1.5 Headings
        1.6 Notices
        1.7 Location
        1.8 Authority of Member in Charge 1.9
        Authorized Representatives
        1.10 Taxes and Duties

2. Commencement, Completion, Modification and Termination of Contract

       2.1 Effectiveness of Contract
       2.2 Termination of Contract for Failure to Become Effective
       2.3 Commencement of Services
       2.4 Expiration of Contract
       2.5 Entire Agreement
       2.6 Modification
       2.7 Force Majeure
            2.7.1     Definition
            2.7.2     No Breach of Contract
            2.7.3     Measures to be Taken
            2.7.4     Extension of Time
            2.7.5     Payments
            2.7.6     Consultation
       2.8 Suspension
       2.9 Termination
            2.9.1     By the Employer
            2.9.2     By the Consultants
            2.9.3     Cessation of Rights and Obligations
            2.9.4     Cessation of Services
            2.9.5     Payment upon Termination
            2.9.6     Disputes about Events of Termination
3. Obligations of the Consultants
        3.1General


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                                                                                        56


             3.1.1       Standard of Performance
             3.1.2       Law Governing Services
             3.2          Conflict of Interests
             3.2.1       Consultants not to Benefit from Commissions, discounts etc.
             3.2.2       Consultants and Affiliates not to be otherwise interested in
                         Project
             3.2.3       Prohibition of Conflicting Activities
        3.3 Confidentiality
        3.4 Liability of the Consultants
        3.5 Insurance to be taken out by the Consultants
        3.6 Accounting, Inspection and Auditing
        3.7 Consultants' Actions requiring Employer's prior Approval
        3.8 Reporting Obligations
        3.9 Documents prepared by the Consultants to be the Property of the Employer
        Equipment and Materials furnished by the Employer

4. Consultants' Personnel

        4.1 General
        4.2 Description of Personnel
        4.3 Approval of Personnel
        4.4 Working Hours, Overtime, Leave etc.
        4.5 Removal and/or Replacement of Personnel
        4.6 Resident Project Manager

5. Obligations of the Employer
        5.1 Assistance and Exemptions
        5.2 Access to Land
        5.3 Changes in the Applicable Law
        5.4 Services, Facilities and Property of the Employer
        5.5 Payment
6. Payment to the Consultants
        6.1 Cost Estimates; Ceiling Amount
        6.2 Currency of Payment
        6.3 Mode of Billing and Payment
7. Responsibility for accuracy of the project document
        7.1 General
        7.2 Performance Guarantee
        7.3 Penalty
        7.4 Action for deficiency in services
8. Fairness and Good Faith
        8.1 Good Faith
        8.2 Operation of the Contract

 9.SETTLEMENT OF DISPUTES
       9.1 Amicable Settlement



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        9.2 Dispute Settlement

III. SPECIAL CONDITIONS OF CONTRACT

IV. APPENDICES

        Appendix A: Terms of reference containing, inter-alia, the Description of the Services
        and Reporting Requirements

        Appendix B: Consultants' Sub-consultants, Key Personnel and Sub-Professional
        Personnel, Task assignment, work programme, manning schedule, qualification
        requirements of key personnel, schedule for submission of various reports.

        Appendix C: Hours of work for Consultants' Personnel

        Appendix D: Duties of the Employer

        Appendix E: Cost Estimate

        Appendix F: Minutes of Financial/ Contract Negotiations with the Consultant

        Appendix G: Copy of letter of invitation

        Appendix H: Copy of letter of acceptance

        Appendix I: Format for Bank Guarantee for Performance Security

        Appendix J: Minutes of the Pre-bid meeting




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                                 Section 1: DRAFT FORM OF CONTRACT


 CONTRACT FOR:                  [Please insert name of project]

 CONTRACT NUMBER:               [Please insert project number]

 THIS CONTRACT is made

 BETWEEN :               [Bihar Mahadalit Vikas Mission](hereinafter referred to as "the Client")
 AND   :                 [Please insert name of Consultant ] (hereinafter referred to as "the Consultant")
                         [Please insert nodal officer and communication address of the consultant]
 WHEREAS:
 A.      the Employer has requested the Consultants to provide certain consulting services as defined in
 the General Conditions attached to this Contract (hereinafter called the "Services");and

 B.      the Consultants, having represented to the Employer that they have the required professional
         skills, personnel and technical resources, have agreed to provide the Services on the terms and
         conditions set forth in this Contract.

 NOW THEREFORE the parties hereto hereby agree as follows:

 1.      Documents

         This Contract shall be comprised of the following documents:
          Section 1                 Form of Contract
          Section 2                 General Conditions
          Section 3                 Special Conditions
          Section 4                 Terms of Reference
          Section 5                 Schedule of Prices
          Section 6                 Minutes of Contract Negotiation Meeting
          Appendices:

         Appendix A: Terms of reference containing, inter-alia, the Description of the Services and
                      Reporting Requirements
         Appendix B: Consultants' Key Personnel and Sub Professional Personnel, Task assignment, work
                      programme, manning schedule, qualification requirements of key personnel,
                      schedule for submission of various report.
         Appendix C: Minutes of Financial/ Contract Negotiations with the Consultant, If any. Appendix
                      D: Copy of letter of invitation
         Appendix E: Copy of letter of acceptance
         Appendix F: Copy of Bank Guarantee for Performance Security
         Appendix-G: Minutes of the pre-bid meeting

         This Contract constitutes the entire agreement between the Parties in respect of the
         Consultants obligations and supersedes all previous communications between the Parties, other
         than as expressly provided for in Section 3 and/or Section 4.

 2.     The mutual rights and obligations of the Employer and the Consultants shall be as set forth in the
        Contract; in particular

         (a) The Consultants shall carry out the Services in accordance with the provisions of the
              Contract; and



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           (b) Employer shall make payments to the Consultants in accordance with the provisions of the
               Contract.

 2.        Commencement and Duration of the Services

           The Consultant shall start the Services on ____[please insert date] ("the Start Date") and shall
           complete them by ____[please insert date] ("the End Date") unless this Contract is terminated
           earlier in accordance with its terms and conditions.

 3.        Financial Limit

           Payments under this Contract shall not, in any circumstances, exceed _____ [please insert total
           amount in numbers and words] exclusive of any government tax, if applicable ("the Financial
           Limit").

 4.        Time of the Essence

           Time shall be of the essence as regards the performance by the Consultant of its obligations
           under this Contract.


 IN WITNESS WHEREOF, the Parties hereto have caused this Contract to be signed in their respective
 names as of the day and year first above written.

  For and on behalf of Client                                 For and on behalf of Consultant

  Signature:                                                  Signature:
  Name:                                                       Name:
  Date:                                                       Date:


  Witness on behalf of Client                                 Witness on behalf of Consultant

      1.    .................................                     1.   ................................



      2.    .................................                     2.   ................................




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                               Section 2: GENERAL CONDITIONS OF CONTRACT


 DEFINITIONS AND INTERPRETATION

 1.1     Definitions
 Unless the context otherwise requires, the following terms whenever used in this Contract have the
 following meanings:

         (a) "Applicable Law" means the laws and any other instruments having the force of law.
         (b) "Contract" means the Contract signed by the Parties, to which these General Conditions of
             Contract are attached, together with all the documents listed in Clause 1 of such signed
             Contract;
         (c) "Effective Date" means the date on which this Contract comes into force and effect pursuant
             to Clause GC 2.1;

         (d) "GCC" means these General Conditions of Contract;
         (e) "Government" means the Government of Bihar;
         (f) "currency" means the Indian National Rupee;
         (g) "Member", in case the Consultants consist of a joint venture of more than one entity, means
             any of these entities, and "Members" means all of these entities;

         (i) "Personnel" means persons hired by the Consultants as approved by EMPLOYER as employees
             and assigned to the performance of the Services or any part thereof; "foreign Personnel"
             means such persons who at the time of being so hired had their domicile outside India; and
             "local Personnel" means such persons who at the time of being so hired had their domicile
             inside India;
         (j) "Party" means the Employer or the Consultants, as the case may be, and Parties means both of
             them;

         (k) "Services" means the work to be performed by the Consultants pursuant to this Contract for
             the purposes of the Project;

         (m) "Sub-consultant" means any entity to which the Consultants subcontract any part of the
             Services in accordance with the provisions of Clause GC 3.7; and

         (n)"Third Party" means any person or entity other than the Government, the Employer, the
             Consultants or a Sub-consultant.

         (o) "SC" means the Special Conditions of Contract by which these General Conditions of Contract
              may be amended or supplemented
 1.2      Relation between the Parties
 Nothing contained herein shall be construed as establishing a relation of master and servant or of agent and
 principal as between the Employer and the Consultants. The Consultants, subject to this Contract, have
 complete charge of Personnel performing the Services and shall be fully responsible for the Services
 performed by them or on their behalf hereunder

 1.3      Language
 This Contract has been executed in English, which shall be the binding and controlling language for all
 matters relating to the meaning or interpretation of this Contract.




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 1.5    Heading
 The headings shall not limit, alter or affect the meaning of this Contract.

 1.6     Notices
 1.6.1   Any notice, request or consent required or permitted to be given or made pursuant to this Contract
         shall be in writing. Any such notice, request or consent shall be deemed to have been given or
         made when delivered in person to an authorized representative of the Party to whom the
         communication is addressed, or when sent by registered mail, telex, telegram or facsimile to such
         Party at the address as specified in the SC.

 1.6.2    Notice will be deemed to be effective as specified in the SC.

 A party may change its address for notice hereunder by giving the other Party notice of such change at the
 address mentioned as under

         Employer :                                                              Consultant:




 Mission Director
 Bihar MahadalitVikas Mission
 2nd Floor, SachivalayVistarikaranBhawan, Block 3, Patna
 Website-www.mahadalitvikasmission.org/
 Phone: 9931248027
 E Mail- mail@bmvm.org


 1.7     Location
 The Services shall be performed at such locations as are specified in TOR
 1.8     Authority of Member in Charge
 In case the Consultants consist of a joint venture of more than one entity, the Members here by will
 authorize an entity to act on their behalf in exercising the entire Consultants' rights and obligations
 towards the Employer under this Contract, including without limitation the receiving of instructions and
 payments from the Employer.
 1.9     Authorized Representatives
 Any action required or permitted to be taken, and any document required or permitted to be executed,
 under this Contract by the Employer or the Consultants may be taken or executed by the authorized
 representative.
 1.10 Taxes and Duties
 The Consultants shall pay all such taxes, duties, fees and other impositions as may be levied under the
 Applicable Law
 2.       COMMENCEMENT, COMPLETION, MODIFICATION AND TERMINATION OF CONTRACT

 2.1      Effectiveness of Contract
 This Contract shall come into force and effect on the date of the Employer's notice to the Consultants
 instructing the Consultants to begin carrying out the Services.

 2.2      Termination of Contract for Failure to Become Effective
 If this Contract has not become effective within such time period after the date of the Contract signed by
 the Parties as shall be specified in the SC, either Party may, by not less than two (2) months written notice
 to the other Party, declare this Contract to be null and void, and in the event of such a declaration by either




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 Party, neither Party shall have any claim against the other Party with respect hereto.

 2.3      Commencement of Services
 The Consultants shall begin carrying out the Services at the end of such time period after the Effective Date.

 2.4      Expiration of Contract
 Unless terminated earlier pursuant to Clause GC 2.9 hereof, this Contract shall expire when services have
 been completed and all payments have been made at the end of such time period after the Effective Date.
 2.5      Entire Agreement
 This Contract contains all covenants, stipulations and provisions agreed by the Parties. No agent or
 representative of either Party has authority to make, and the Parties shall not be bound by or be liable for,
 any statement, representation, promise or agreement not set forth herein
 2.6      Modification
 Modification of the terms and conditions of this Contract, including any modification of the scope of the
 Services, may only be made by written agreement between the Parties. Pursuant to Clause GC 7.2 hereof,
 however, each party shall give due consideration to any proposals for modification made by the other Party.
 2.7     Force Majeure
 2.7.1 Definition
          (a) For the purposes of this Contract, "Force Majeure" means an event which is beyond the
              reasonable control of a Party, and which makes a Party's performance of its obligations
              hereunder impossible or so impractical as reasonably to be considered impossible in the
              circumstances, and includes, but is not limited to, war, riots, civil disorder, earthquake, fire,
              explosion, storm, flood or other adverse weather conditions, strikes, lockouts or other
              industrial action (except where such strikes, lockouts or other industrial action are within the
              power of the Party invoking Force Majeure to prevent), confiscation or any other action by
              government agencies.
          (b) Force Majeure shall not include (i) any event which is caused by the negligence or intentional
              action of a Party or such Party's Sub consultants or agents or employees, nor (ii) any event
              which a diligent Party could reasonably have been expected to both (A) take into account at
              the time of the conclusion of this Contract and (B) avoid or overcome in the carrying out of its
              obligations hereunder.
          (c) Force Majeure shall not include insufficiency of funds or failure to make any payment required
              hereunder.

 2.7.2 No Breach of Contract
          The failure of a Party to fulfil any of its obligations hereunder shall not be considered to be a breach
          of, or default under, this Contract insofar as such inability arises from an event of Force Majeure,
          provided that the Party affected by such an event has taken all reasonable precautions, due care
          and reasonable alternative measures, all with the objective of carrying out the terms and
          conditions of this Contract.
 2.7.3 Measures to be Taken
          (a) A party affected by an event of Force Majeure shall take all reasonable measures to remove
               such Party's inability to fulfil its obligations hereunder with a minimum of delay.

          (b) A party affected by an event of Force Maguire shall notify the other Party of such event as soon
               as possible, and in any event not later than fourteen (14) days following the occurrence of such
               event, providing evidence of the nature and cause of such event, and shall similarly give notice
               of the restoration of normal conditions as soon as possible




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          (c) The Parties shall take all reasonable measures to minimize the event of Force Majeure
               consequences of any

 2.7.4 Extension of Time
 Any period within which a Party shall, pursuant to this Contract, complete any action or task, shall be
 extended for a period equal to the time during which such Party was unable to perform such action as a
 result of Force Majeure.
 2.7.5 Payments related to force majeure
 Both the parties will have to bear their own cost during the force majeure.
 2.7.6 Consultation
 Not later than thirty (30) days after the Consultants, as the result of an event of Force Majeure, have
 become unable to perform a material portion of the Services, the Parties shall consult with each other with
 a view to agreeing on appropriate measures to be taken in the circumstances.
 2.8      Suspension
 The Employer may, by written notice of suspension to the Consultants, suspend all payments to the
 Consultants hereunder if the Consultants fail to perform any of their obligations under this Contract,
 including the carrying out of the Services, provided that such notice of suspension (i) shall specify the nature
 of the failure, and (ii) shall request the Consultants to remedy such failure within a period not exceeding
 thirty (30) days after receipt by the Consultants of such notice of suspension
 2.9.1 By the Employer
 The Employer may, by not less than thirty (30) days' written notice of termination to the Consultants
 (except in the event listed in paragraph (f) below, for which there shall be a written notice of not less than
 sixty (60) days), such notice to be given after the occurrence of any of the events specified in paragraphs (a)
 through (f) of this Clause 2.9.1, terminate this Contract:
          (a)      if the Consultants fail to remedy a failure in the performance of their obligations
                   hereunder, as specified in a notice of suspension pursuant to Clause 2.8 hereinabove,
                   within thirty (30) days of receipt of such notice of suspension or within such further period
                   as the Employer may have subsequently approved in writing;
          (b)      if the Consultants become (or, if the Consultants consist of more than one entity, if any of
                   their Members) insolvent or bankrupt or enter into any agreements with their creditors
                   for relief of debt or take advantage of any law for the benefit of debtors or go into
                   liquidation or receivership whether compulsory or voluntary;
          (c)      if the Consultants fail to comply with any final decision reached as a result of arbitration
                   proceedings pursuant to Clause 8 hereof;

          (d)      if the Consultants submit to the Employer a statement which has a material effect on the
                   rights, obligations or interests of the Employer and which the Consultants know to be
                   false;
          (f)      if, as the result of Force Majeure, the Consultants are unable to perform a material portion
                   of the Services for a period of not less than sixty (60) days; or

          (g)      if the Employer, in its sole discretion and for any reason whatsoever, decides to terminate
                   this Contract.

 2.9.2 By the Consultants
          The Consultants may, by not less than thirty (30) day's written notice to the Employer, such notice
          to be given after the occurrence of any of the events specified in paragraphs (a) through (d) of this
          Clause 2.9.2, terminate this Contract:




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          (a)       if the Employer fails to pay any money due to the Consultants pursuant to this Contract
                    and not subject to dispute pursuant to Clause 8 hereof within forty-five (45) days after
                    receiving written notice from the Consultants that such payment is overdue;
          (b)       if the Employer is in material breach of its obligations pursuant to this Contract and has
                    not remedied the same within forty-five (45) days (or such longer period as the
                    Consultants may have subsequently approved in writing) following the receipt by the
                    Employer of the Consultants' notice specifying such breach;
          (c)       f, as the result of Force Majeure, the Consultant are unable to perform a material portion
                    of the Services for a period of not less than sixty (60) days; or

          (d)       if the Employer fails to comply with any final decision reached as a result of arbitration
                    pursuant to Clause 8 hereof

 2.9.3 Cessation of Rights and Obligations
 Upon termination of this Contract pursuant to Clauses 2.2 or 2.9 hereof, or upon expiration of this Contract
 pursuant to Clause 2.4 hereof, all rights and obligations of the Parties hereunder shall cease, except (i) such
 rights and obligations as may have accrued on the date of termination or expiration, (ii) the obligation of
 confidentiality set forth in Clause 3.3 hereof, (iii) the Consultant's obligation to permit inspection, copying
 and auditing of their accounts and records set forth in Clause 3.6 (ii) hereof, and (iv) any right which a Party
 may have under the Applicable Law
 2.9.4 Cessation of Services
 Upon termination of this Contract by notice of either Party to the other pursuant to Clauses 2.9.1 or 2.9.2
 hereof, the Consultants shall, immediately upon dispatch or receipt of such notice, take all necessary steps
 to bring the Services to a close in a prompt and orderly manner and shall make every reasonable effort to
 keep expenditures for this purpose to a minimum. With respect to documents prepared by the Consultants
 and equipment and materials furnished by the Employer, the Consultants shall proceed as provided,
 respectively, by Clauses 3.9 or 3.10 hereof.
 2.9.5 Payment upon Termination
          Upon termination of this Contract pursuant to Clauses 2.9.1 or 2.9.2 hereof, the Employer shall
          make the following payments to the Consultants (after offsetting against these payments any
          amount that may be due from the Consultant to the Employer):
          i) remuneration pursuant to Clause 6 hereof for Services satisfactorily performed prior to the
             effective date of termination
          ii) reimbursable expenditures pursuant to Clause 6 hereof for expenditures actually incurred prior
               to the effective date of termination; and
 2.9.6 Disputes about Events of Termination
 If either Party disputes whether an event specified in paragraphs (a) through (e) of Clause 2.9.1 or in Clause
 2.9.2 hereof has occurred, such Party may, within forty-five (45) days after receipt of notice of termination
 from the other Party, refer the matter to arbitration pursuant to Clause 8 hereof, and this Contract shall not
 be terminated on account of such event except in accordance with the terms of any resulting arbitral award.


 3.      OBLIGATIONS OF THE CONSULTANTS
 3.1      General
 3.1.1 Standard of Performance
 The Consultants shall perform the Services and carry out their obligations hereunder with all due diligence,
 efficiency and economy, in accordance with generally accepted professional techniques and practices, and
 shall observe sound management practices, and employ appropriate advanced technology and safe and
 effective equipment, machinery, materials and methods. The Consultants shall always act, in respect of any


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 matter relating to this Contract or to the Services, as faithful advisers to the Employer, and shall at all times
 support and safeguard the Employer's legitimate interests in any dealings with Sub-consultants or Third
 Parties.
 3.1.2             Law Governing Services
 The Consultants shall perform the Services in accordance with the Applicable Law and shall take all
 practicable steps to ensure that any Sub-consultants, as well as the Personnel and agents of the Consultants
 and any Sub-consultants, comply with the Applicable Law. The Employer shall advise the Consultants in
 writing of relevant local customs and the Consultants shall, after such notifications, respect such customs.
 3.2      Conflict of Interests
 3.2.1    Consultants not to Benefit from Commissions, Discounts, etc.
 The remuneration of the Consultants pursuant to Clause 6 hereof shall constitute the Consultants' sole
 remuneration in connection with this Contract or the Services and the Consultants shall not accept for their
 own benefit any trade commission, discount or similar payment in connection with activities pursuant to
 this Contract or to the Services or in the Discharge of their obligations hereunder, and the Consultants shall
 use their best efforts to ensure that any Sub-consultants, as well as the Personnel and agents of either of
 them, similarly shall not receive any such additional remuneration.
 3.2.2 Consultants and Affiliates not to be otherwise interested in Project
 The Consultants agree that, during the term of this Contract and after its termination, the Consultants and
 any entity affiliated with the Consultants, as well as any Sub-consultant and any entity affiliated with such
 Sub-consultant, shall be disqualified from providing goods, works or services (other than the Services and
 any continuation thereof) for any project resulting from or closely related to the Services.
 3.2.3   Prohibition of Conflicting Activities
 Neither the Consultants nor their Sub consultants nor the Personnel of either of them shall engage, either
 directly or indirectly, in any of the following activities:
          (a)   during the term of this Contract, any business or professional activities which would conflict
                with the activities assigned to them under this Contract; or
          (b)   after the termination of this Contract, such other activities as may be specified by Employer
  3.3     Confidentiality
 The Consultants, their Sub-consultants and the Personnel of either of them shall not, either during the
 term or within two (2) years after the expiration of this Contract, disclose any proprietary or confidential
 information relating to the Project, the Services, this Contract or the Employer's business or operations
 without the prior written consent of the Employer.
 3.4      Liability of the Consultants
 The Consultants' liability under this Contract shall be as provided by the Applicable Law.
 3.5      Insurance to be taken out by the Consultants
 The Consultants (i) shall take out and maintain, and shall cause any Sub consultants to take out and
 maintain, at their (or the Sub consultants', as the case may be) own cost but on terms and conditions
 approved by the Employer, insurance against the risks, and for the coverage's, as necessary and (ii) at the
 Employer's request, shall provide evidence to the Employer showing that such insurance has been taken
 out and maintained and that the current premiums therefore have been paid.
 3.6      Accounting, Inspection and Auditing
 The Consultants (i) shall keep accurate and systematic accounts and records in respect of the Services
 hereunder, in accordance with internationally accepted accounting principles and in such form and detail
 as will clearly identify all relevant time charges and cost, and the bases thereof (including the bases of the
 Consultants' costs and charges), and (ii) shall permit the Employer or its designated representative



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 periodically, and up to one year from the expiration or termination of this Contact, to inspect the same
 and make copies thereof as well as to have them audited by auditors appointed by the Employer.
 3.7     Consultants' Actions requiring Employer's prior Approval
 The Consultants shall obtain the Employer's prior approval in writing before taking any of the following
 actions:
         (a)   appointing such members of the Personnel as are listed in Appendix B;
         (b) entering into a subcontract for the performance of any part of the Services, it being
             understood (i)that the selection of the Sub-consultant and the terms and conditions of the
             subcontract shall have been approved in writing by the Employer prior to the execution of
             the subcontract, and (ii) that the Consultants shall remain fully liable for the performance of
             the Services by the Sub-consultant and its Personnel pursuant to this Contract;
 3.8     Reporting Obligations
 The Consultants shall submit to the Employer the reports and documents specified in AppendixA/E
 hereto, in the form, in the numbers and within the time periods set forth in the saidAppendix.
 3.9     Documents prepared by the Consultants to be the Property of the Employer
 All plans, drawings, specifications, designs, reports and other documents prepared by the Consultants in
 performing the Services shall become and remain the property of the Employer, and the Consultants
 shall, not later than upon termination or expiration of this Contract, deliver all such documents to the
 Employer, together with a detailed inventory thereof. The Consultants may retain a copy of such
 documents.
 3.10    Equipment and Materials furnished by the Employer
 Equipment and materials made available to the Consultants by the Employer, or purchased by the
 Consultants with funds provided by the Employer, shall be the property of the Employer and shall be
 marked accordingly. Upon termination or expiration of this Contract, the Consultants shall make available
 to the Employer an inventory of such equipment and materials and shall dispose of such equipment and
 materials in accordance with the Employer's instructions. While in possession of such equipment and
 materials, the Consultants, unless otherwise instructed by the Employer in writing, shall insure them in an
 amount equal to their full replacement value.
 4.      CONSULTANTS' PERSONNEL
 4.1     General
 The Consultants shall employ and provide such qualified and experienced Personnel as are required to
 carry out the Services.
 4.2     Description of Personnel
         (a)   The titles, agreed job descriptions, minimum qualification and estimated periods of minimum
               engagement of the key professionals is to be adhered.

         (b) If required to comply with the provisions of Clause 3.1.1 of this Contract, adjustments with
             respect to the estimated periods of engagement of Key personnel is to be increased. The
             consultant will have to take into account the requirement of personals and other relevant
             infrastructure required for timely completion of the project. Based on assessment of required
             professional, equipment and other infrastructure the consultant should quote the rates per
             kilometre

         (c)   If additional work is required beyond the scope of the Services specified in TOR, the
               remuneration shall be fixed on mutually agreed terms.




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 4.3         Approval of Personnel
 In respect of Key Personnel, which the Consultants propose to use in the carrying out of the Services, the
 Consultants shall submit to the Employer for review and approval a copy of their biographical data. If the
 Employer does not object in writing (stating the reasons for the objection) within twenty-one (21) calendar
 days from the date of receipt of such biographical data, such Key Personnel shall be deemed to have been
 approved by the Employer.
 4.4         Working Hours, Overtime, Leave, etc.
 Working hours and holidays shall be in accordance to labour laws/ rules applicable for BMVM.
 4.5         Removal and/or Replacement of Personnel
             (a)   Once approved by the Employer no changes shall be made in the Key Personnel. If, for any
                   reason beyond the reasonable control of the Consultants, it becomes necessary to replace
                   any of the key Personnel, the Consultants shall forthwith provide as a replacement a person
                   of equivalent or better qualifications.

             (b) If the Employer (i) finds that any of the key Personnel has committed serious misconduct or
                 has been charged with having committed a criminal action, or (ii) has reasonable cause to be
                 dissatisfied with the performance of any of the key Personnel, then the Consultants shall, at
                 the Employer's written request specifying the grounds therefore, forthwith provide as a
                 replacement of the person with qualifications and experience acceptable to the Employer.
                 Any such replacement shall be at risk & cost of the consultant.



 5. OBLIGATION OF THE EMPLOYER
 5.1         Assistance and Exemptions
 The Employer shall use its best efforts to ensure that the EMPLOYER shall:
       (a)   assist the Consultants, Sub consultants and Personnel in arranging work permits and such other
             documents as shall be necessary to enable the Consultants, Sub consultants or Personnel to
             perform the Services;
       (b) assist for the Personnel and, if appropriate, their eligible dependents to be provided promptly
           with all supporting papers for necessary entry and exit visas, residence permits, exchange
           permits and any other documents required for their stay in India;
       (c)   facilitate clearance through customs of any property required for the Services;
       (d) issue to officials, agents and representatives of the agency all such instructions as may be
           necessary or appropriate for the prompt and effective implementation of the Services;
 5.2 Access to Land
 The Employer warrants that the Consultants shall have, free of charge, unimpeded access to all land in
 respect of which access is required for the performance of the Services. The Employer will be responsible for
 any damage to such land or any property thereon resulting from such access and will indemnify the
 Consultants and each of the Personnel in respect of liability for any such damage, unless such damage is
 caused by the default or negligence of the Consultants or any Sub consultants or the Personnel of either of
 them.
 5.3 Change in the Applicable Law
 The consultant shall bear all financial implication, if, after the date of this Contract, there is any change in
 the Applicable Law with respect to taxes and duties.
 5.4 Services, Facilities and Property of the Employer
 The Employer shall make available to the Consultants and the Personnel, for the purposes of the Services



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 and free of any charge, the services and facilities as mentioned in clause 5.1 and 5.2.
 5.5 Payment
 In consideration of the Services performed by the Consultants under this Contract, the Employer shall make
 to the Consultants such payments and in such manner as is provided by Clause 6 of this Contract.
 6. PAYMENT TO THE CONSULTANTS
 6.1      The payment shall be made as per payment schedule and satisfactory performance.
 6.2      The payment shall be made through A/c payee cheque, payable at Patna, in Indian Rupees.
 6.3      First month remuneration shall not be released unless Performance Guarantee is submitted by
          FMT
 6.4     Mode of Billing and Payment
          Billing and payments in respect of the Services shall be made as follows:-
   (c)    The Employer shall cause to be paid to the Consultants an advance and as otherwise set forth
           below. The advance payment will be due after provision by the Consultants to the Employer of a
           bank guarantee of any nationalised bank acceptable of value of 10% of total contract value. Such
           bank guarantee (i) to remain effective until the advance payment has been fully set off and ii) in
           such form as the Employer shall have approved in writing.
   (b)         Payment Schedule
           The Consultant will be paid stage-wise as a percentage of the contract value as per the schedule
           given below

                 SNo                            Description                                        Payment

                  1       On submission of Stage-I Report                                            %
                  2       To be inserted during contract finalization                                %
                  3     To be inserted during contract finalization                                  %
                  4     To be inserted during contract finalization                                  %
                  5     To be inserted during contract finalization                                  %
                          Total                                                                    100%

          (c) No payment shall become eligible for the next stage till the consultant completes to the
              satisfaction of the Employer the work pertaining to the preceding stage.
          (d) The Employer shall cause the payment of the Consultants in Para 6.4 (b) above as given in
              schedule of payment within thirty (30) days after the receipt by the Employer of bills.
          (e) The final payment under this Clause shall be made only after the final report and a final
              statement, identified as such, shall have been submitted by the Consultants and approved as
              satisfactory by the Employer. The Services shall be deemed completed and finally accepted by
              the Employer and the final report and final statement shall be deemed approved by the
              Employer as satisfactory ninety (90) calendar days after receipt of the final report and final
              statement by the Employer unless the Employer, within such ninety (90) day period, gives
              written notice to the Consultants specifying in detail deficiencies in the Services, the final
              report or final statement. The Consultants shall thereupon promptly make any necessary
              corrections, and upon completion of such corrections, the foregoing process shall be repeated.
              Any amount which the Employer has paid or caused to be paid in accordance with this Clause
              in excess of the amounts actually payable in accordance with the provisions of this Contract
              shall be reimbursed by the Consultants to the Employer within thirty (30) days after receipt by
              the Consultants of notice thereof. Any such claim by the Employer for reimbursement must be
              made within twelve (12) calendar months after receipt by the Employer of a final report and a


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              final statement approved by the Employer in accordance with the above.
 7. Responsibility for Accuracy of Project Documents
 7.1 General
 7.1.1 The Consultant shall be responsible for accuracy of the data collected, by him directly or procured
       from other agencies/authorities. He shall indemnify the Authority against any inaccuracy in the work
       which might surface during implementation of the project. The Consultant will also be responsible for
       correcting, at his own cost and risk, if required.
 7.2. Performance Guarantee
         An amount equivalent to 5% of the contract value shall be released after the completion of
       assignment.
 7.3 ACTION FOR DEFICIENCY IN SERVICES
 7.3.1 Consultants liability towards the Employer
       Consultant shall be liable to indemnify the Employer for any direct loss or damage accrued or likely to
       accrue due to deficiency in service rendered by him
 7.3.2 Warning / Debarring
       In addition to the penalty as mentioned in para 7.3, warning may be issued to the erring consultants
       for minor deficiencies. In the case of major deficiencies in the execution of the assignment involving
       time and cost overrun and adverse effect on reputation of EMPLOYER, other penal action including
       debarring for certain period may also be initiated as per policy of EMPLOYER.
 7.3.3 Penalty
       If consultant made delay in submission of reports without proper/ genuine reason, any loss incurred
       by mission or on noncompliance of any instruction of Mission Director, related to scope of work as
       mentioned in TOR, minimum 25% of monthly payment may be imposed upon FMT in form of Fine and
       decision taken by MO, BMVM shall be final and binding upon FMT.
 8. FAIRNESS AND GOOD FAITH
 8.1 Good Faith
       The Parties undertake to act in good faith with respect to each other's rights under this Contract and
       to adopt all reasonable measures to ensure the realization of the objectives of this Contract.
 8.2 Operation of the Contract
     The Parties recognize that it is impractical in this Contract to provide for every contingency which may
     arise during the life of the Contract, and the Parties hereby agree that it is their intention that this
     Contract shall operate fairly as between them, and without detriment to the interest of either of them,
     and that, if during the term of this Contract either Party believes that this Contract is operating unfairly,
     the Parties will use their best efforts to agree on such action as may be necessary to remove the cause
     or causes of such unfairness, but no failure to agree on any action pursuant to this Clause shall give rise
     to a dispute subject to arbitration in accordance with Clause 9 hereof.
 9. SETTLEMENT OF DISPUTES
 9.1 Amicable Settlement
     The Parties shall use their best efforts to settle amicably all disputes arising out of or in connection with
     this Contract or the interpretation thereof.
 9.2 Dispute Settlement
     Any dispute between the Parties as to matters arising pursuant to this Contract, which cannot be settled
     amicably within thirty (30) days after receipt by one Party of the other Party's request for such amicable
     settlement, may be submitted by either Party for settlement. If the dispute(s) is not resolved amicably
     then it shall be referred to arbitration and shall be dealt as per the provisions of the arbitration &
     conciliation Act. If any amount stands recoverable from the FMT due to their negligence shall be
     recovered under Public Demand Recovery Act, 1914.



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                                                                                               70



                             Section 3: SPECIAL CONDITIONS OF CONTRACT

Number of
GC Clause

      A.      Amendments of, and Supplements to, Clauses in the General Conditions

1.6.1 The addresses are:

           For the Client: Mission Director
                          Bihar MahadalitVikas Mission
                          2nd Floor, SachivalayVistarikaranBhawan, Block 3, Patna
                          Website-www.mahadalitvikasmission.org/
                          Phone: 9931248027
                          E Mail-mail@bmvm.org


           For the Consultant:



           Attention:


1.6.2 Notice will be deemed to be effective as follows:

           (a) in the case of personal delivery or registered mail or courier, on delivery;

           (b) In the case of telegrams, 24 hours following confirmed transmission; and

           (c) In the case of facsimiles, 24 hours following confirmed transmission.

2.2        The time period shall be "One month" or such other time period as the parties may
           agree in writing.

7.2        Deleted

7.3.1 Deleted




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                                                                                                                    71


                                                                                                    APPENDIX- I

                                    FORM OF BANK GUARANTEE

Ref: _______________ Bank Guarantee: ________________
Date: _______________

To,
Mission Director
Bihar MahadalitVikasMission
2nd Floor, SachivalayVistarikaranBhawan, Block 3, Patna
Website-www.mahadalitvikasmission.org/
Phone: 9931248027
E Mail-mail@bmvm.org
Dear Sir/Madam,

In consideration of "BiharMahadalitVikas Mission" (hereinafter referred as the "Employer", which
expression shall, unless repugnant to the context or meaning thereof include it successors, administrators and
assigns) having awarded to M/s. ____________________ (hereinafter referred to as the "Consultant" which
expression shall unless repugnant to the context or meaning thereof, include its successors, administrators,
executors and assigns), a contract by issue of Employer's Contract Agreement No. ________________ dated
__________ and the same having been unequivocally accepted by the Consultant, resulting in a Contract valued
at ______________ for (name of the project) ______________________________ (hereinafter called the
"Contract") and the Consultant having agreed to furnish a Bank Guarantee to the Employer against the release
of performance guarantee as stipulated by the Employer in the said contract for accuracy of the services
performed amounting to Rs. ____________________ (in words and figures).
We _____________ (Name of the Bank) having its Head Office at _______________ (hereinafter referred to as
the Bank), which expression shall, unless repugnant to the context or meaning thereof, include its successors,
administrators executors and assigns) do hereby guarantee and undertake to pay the Employer immediately on
demand any or, all amount payable by the Consultant to the extent of _______________ as aforesaid at any
time upto _________ @ __________ without any demur, reservation, contest, recourse or protest and/or
without any reference to the consultant. Any such demand made by the Employer on the Bank shall be
conclusive and binding notwithstanding any difference between the Employer and the Consultant or any dispute
pending before any Court, Tribunal, Arbitrator or any other authority. We agree that the Guarantee herein
contained shall be irrevocable and shall continue to be enforceable till the Employer discharges this guarantee.

The Employer shall have the fullest liberty without affecting in any way the liability of the Bank under this
Guarantee, from time to time to vary it or to extend the time for performance of the contract by the Consultant.
The Employer shall have the fullest liberty without affecting this guarantee, to postpone from time to time the
exercise of any powers vested in them or of any right which they might have against the Employer and to
exercise the same at any time in any manner, and either to enforce or to forebear to enforce any covenants,
contained or implied, in the Contract between the Employer and the Consultant any other course or remedy or
security available to the Employer. The bank shall not be relieved of its obligations under these presents by any
exercise by the Employer of its liberty with reference to the matters aforesaid or any of them or by reason of
any other act or forbearance or other acts of omission or commission on the part of the Employer or any other
indulgence shown by the Employer or by any other matter or thing whatsoever which under law would but for
this provision have the effect of relieving the Bank.

The Bank also agrees that the Employer at its option shall be entitled to enforce this Guarantee against the Bank
as a principal debtor, in the first instance without proceeding against the Consultant and notwithstanding any
security or other guarantee that the Employer may have in relation to the Consultant's liabilities.
Notwithstanding anything contained herein above our liability under this guarantee is limited to _______ and it
shall remain in force upto and including ______________ @ ________ and shall be extended from time to time
for such period (not exceeding one year), as may be desired by M/s. ________________ on whose behalf this



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                                                                                                                72


guarantee has been given.


Dated this ________________ day of ___________                                  2010 at _______________


WITNESS
                                            _________________________ __________________________

(signature)                                        (signature)
                                            _________________________ __________________________

                 (Name) __________________________             (Name) _________________________

__________________________ __________________________
(Official Address) Designation (with Bank stamp) Attorney as per Power of

Attorney No. _______________

Dated ___________________
Strike out whichever is not applicable.
@ The date will be twenty four months after the date of commencement of services. However its validity should
be extendable if requested by MahadalitVikas Mission
Note 1: The stamp papers of appropriate value shall be purchased in the name of bank that issues the "Bank
Guarantee".

Note 2: The Bank Guarantee will be accepted which is issued by State Bank of India or its subsidiaries or any
Indian Nationalised Bank




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                                                                                 73


                                     Section 4: TERMS OF REFERENCE

                                                [As per RFP]




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                                                                                   74


                                       Section 5: SCHEDULE OF PRICES

                                                [As per RFP]




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                                                                              75



                           Section 6: MINUTES OF CONTRACT NEGOTIATIONS




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                                                                         76


                                                APPENDICES




Financial Management & Accounting Support Consultants        | Page 76

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