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Medical And Health Services, Lucknow, Uttar Pradesh
May, 09th 2018
           Uttar Pradesh Medical Supplies Corporation Limited (UPMSC)
                                   (U.P. Government Undertaking)


                      Corporate Office: 9, Jagat Narain Road Lucknow, UP.

CIN: U85310UP2018SGC102425
Telephones:(0522) 2231106                    E-mail: upmedicorp@gmail.com
Website : http://www.upmsc.in/                                                             .




Expression of Interest (EOI) are invited from qualified and experienced chartered accountant/Cost
Accountant firms who wish to undertake assignment of Internal Audit of UPMSC Ltd , located at
Lucknow, for the Financial Year 2018-19. The firm should provide information demonstrating that
they have the required qualification and relevant experience to perform the services.

Interested firms may access additional information about the corporation at www.upmsc.in

The EOI must be submitted through e-tendering portal of Govt. of Uttar Pradesh
www.etender.up.nic.in.


EOI NO                                               : UPMSC/Internal Audit/2018-19/01

EOI Date                                             : 27th April 2018

EOI Download Beginning Date                          : 27th April 2018

EOI Download Closing, Submission Date & Time         : 9th May 2018 till 02:00 PM

EOI of Opening Date & Time                           : 9th May 2018 at 03:00 PM




                                                                                               1
                                              Application format



1. Name of the firm


2. Firm registration No.


3. Registration Date


4. CAG Empanelment No.


5. No. of years of firm experience (cut-off date is 31.03.2018)


6. Firm's PAN (attach copy)


7. Firm's GST registration No. (attach copy)


8. Complete Office Address (including Branches, if any)


9. E-Mail ID of the Firm


10. The name, contact number & email ID of the Partner with whom the correspondence shall be
made


11. Manpower Details

    I.     Details of Partners
S.No      Name of Partners         Location         Date of Joining in Specialization/Area   Supporting
                                   (HO/Branch)      Firm               Of Partner            documents Page No




   II.     Details of Other Audit Staff
S.No     Details of Audit Staff   Qualification   Location         (HO/Branch) Supporting documents -Page No
                                                  indicating City Name




                                                                                                          2
 III.    Experience of Internal Audit during FY 2015-16 and 2016-17 in any other
         Corporation/Company/Co-operative Sector (having turnover greater than Rs. 100 crores)

 S.no        Name of Company        Period of assignment      Supporting document









 IV.     Experience of Internal Audit of any entity listed on a recognized stock exchange apart from
         the entity already stated in point III above (FY 2015-16 and 2016-17)

S.no      Name            of Name of Stock Period                   of Supporting document
          Company            Exchange      assignment




  V.     Professional Receipts of the firm for FY 2016-17 (Attached certified copy of firm Financial
         Statements)


We hereby confirm that our Firm has not taken any deviation from the specified terms & conditions
of the EOI documents. A copy of complete EOI documents duly signed and sealed on all pages as a
token of acceptance of all terms and conditions as mentioned in attached annexure A. We confirm
that that our Firm will execute the assignment at UPMSC from our nearest office/ branch office as
mentioned in the copy of certificate of incorporation from ICAI/ICMAI. It is certified that our audit
firm is not debarred/disqualified/black listed by any regulatory/statutory body or Government
entity.




                                              Signature of Partner with Seal of the firm


Date :




                                                                                                   3
BROAD SCOPE OF WORK:

The scope of work includes
 Quarterly physical verification of Stock at the locations mutually decided to ensure every
   location is covered twice in a financial year.
 Annual fixed asset verification preferably at year end.
 100% Vouching of Vouchers viz Cash, Bank, Journal Vouchers.
 Scrutiny of ledgers.
 Checking of Bank Reconciliation and Party Ledgers.
 Ensuring that Accounting standards issued by ICAI of India are complied with.
 Ensuring GST compliance is being done in accordance with GST rules.
 Ensuring financial statements framed are in consonance with the applicable accounting
   standards need.
 Ensuring compliance of provisions of Income Tax Act 1961 such as filling of TDS/TCS returns,
   Payment of advance Tax, Tax audits etc.
 Reporting of cases relating to fraud, misappropriation, embezzlement to the board.
 To ensure that all payments / transactions are within the delegated powers as per the
   instruction of the board.
 To ensure the compliance of various statutory acts such as Bonus, EPF, Minimum Wages, ESI,
   Companies Act 2013 etc.

MINIMUM CRITERIA

Firm not qualifying these minimum criteria need not apply and there proposal shall be summarily
rejected :

S.No             Particulars                             Criteria
   1. No. of years of firm experience  Minimum 10 years of experience of firm
   2. Minimum No of full time Fellow 4 No's ( fellow partners )
      partners continuously associated
      with firm not less than 5 years.
   3. Minimum Professional turnover Rs 40 lakhs
      / receipts of the firm for FY
      2016-17


GENERAL TERMS AND CONDITIONS

i)     This EOI is only for the purpose of empanelment of Firms and does not guarantee/assure
       allotment of Internal Audit/any other assignments.

ii)    Only empanelled firms will be intimated about the decision on empanelment.

iii)   The company reserves its right to accept or reject any application(s) without assigning any
       reasons thereof. The decision of UPMSC Ltd Management for empanelment of Firms shall be
       final and binding upon the firms participating in the process of empanelment.



                                                                                                4
iv)    The audit firm will ensure that the information obtained in respect of the working
       /operation of the UPMSC Ltd is maintained in strict confidence and secrecy at all times,
       including after the completion of the assignment. All such information shall remain
       exclusive property of UPMSC Ltd at all the times. A certificate towards maintaining
       confidentiality is to be provided by the firm at the time of acceptance of assignment.

v)     If progress/performance of the audit team is not found satisfactory, management reserves
       the right to terminate the appointment of the Firm, without assigning any reason
       whatsoever.

vi)    The empanelled Firm will be debarred from getting, in future, assignments in UPMSC Ltd in
       the following cases:

        i. If the Firm obtains the appointment on the basis of misrepresentation of information /
           misstatement of facts at the time of submission of application/documents along with
           EOI.

        ii. The Audit Firm is found to have sub-contracted the work.

       iii. If the Firm does not take-up assignment in terms of the appointment letter.

       iv. If the Firm does not submit the Report, complete in all respects in terms of the
           appointment.

        v. If an applicant resorts to any frivolous, malicious or baseless complaints/ allegations
           with an intent to hamper or delay the EOI process or resorts to canvassing/ rigging/
           influencing the EOI process.


vii)   In case of dispute legal jurisdiction shall be at Lucknow.


Requirements for application to be considered Valid.

i) Application should be in typed format only.

ii) Incomplete application would be summarily rejected. The application should be unconditional.
    Conditional applications would be summarily rejected.

iii) The applicant is not entitled to any compensation for the expenses incurred in connection with
     the preparation and submission of application.

iv) UPMSC Ltd takes no responsibility for delays, loss or non-receipt of documents or any letters
    sent by post/courier either way and also reserves the right to reject any offer in part or full
    without assigning any reasons thereof.

v) UPMSC Ltd shall always be at liberty to reject or accept any offer or offers or part thereof at its
   sole discretion. The submission of offer shall have no cause of action or claim against UPMSC
   Ltd for rejection of offer. The firm, whose offer is not accepted shall not be entitled to claim any
   costs, charges and expenses incidental to or incurred in connection with submission of offer or

                                                                                                     5
    its consideration by UPMSC Ltd, even though UPMSC Ltd may opt to modify/withdraw the
    terms and conditions laid down in EOI or does not accept the offer or cancel the EOI as a whole.

vi) All the documents should be signed by a Partner with his/her name under the seal of the firm.

vii) All Applications must be submitted through e-tendering portal of Govt of Uttar Pradesh .

viii) Minimum criteria as specified must be met .

List of Documents to be attached along with the application/EOI

Interested firms are advised to go through the contents of the EOI documents carefully and submit
the self-attested copies of the following documents in proper sequence along with the EOIs as
described hereinafter:

1. Typed Application to be filled & signed.

2. Latest Registration certificate of the firm issued by ICAI/ICMAI & Address proof of Firm.

3. Copies of Appointment letter showing experience of Internal Audit

4. Copy of audited profit & loss accounts of the firm for the year ended 31.03.2017 showing
   professional receipts of the firm.

5. Copy of PAN

6. Copy of GST Registration








Evaluation Criteria for Empanelment
In order to be eligible to be empanelled, a firm it needs to get minimum 45 points as per the criteria
as mentioned below.

 S.No               Particulars                     Criteria          Maximum   Supporting
                                                                       Points   Documents
    1 No. of years of firm experience 10-15 years-               5       10   Copy           of
      (minimum 10 years)              points                                  certificate from
                                                                              ICAI/ICMAI
                                               15-25 years-     7
                                               points

                                               Above 25 years-
                                               10 points
    2 No of Partners                           5 points for upto         10        --do--
                                               4 partners,

                                               1     for       each

                                                                                                    6
                                               additional
                                               partner


   3 Experience of Internal Audit in           3 points per               9         Copy          of
     any Corporation or Company or             entity in either                     Appointment
     Cooperative society during FY             year (same entity                    letter issued by
     2015-16 or 2016-17.(Having                cannot        be                     Company
     Turnover exceeding Rs. 100                counted in both
     crores)                                   the years)

   4 Experience of Internal audit of           4 points per               8         Copy          of
     any entity listed on a recognized         entity in either                     Appointment
     stock exchange during FY 2015-            year (same entity                    letter issued by
     16 or 2016-17                             cannot        be                     Company etc
     (Apart from the entity already            counted in both
     used in point 3 above)                    the years)

   4. Experience of Statutory/Internal 6 points                           6         Copy        of
      Audit of Medical Sector during                                                Appointment
      FY 2015-16 or 2016-17 having                                                  letter
      turnover of more than 100
      crores
   5. Professional turnover / receipts Rs 40- Rs 80 lakh                  10        Copy of audited
      of the firm for FY 2016-17       ­ 3 points                                   financial
                                                                                    statement.
                                               Rs 80 Lakh to Rs
                                               150 lakh-5 points

                                             More than Rs
                                             150 lakh -10
                                             points
   6. Head     Office/Branch          Office 5 points                     5         Copy           of
      Situated at Lucknow                                                           certificate from
                                                                                    ICAI/ICMAI
   7. Firm empanelled with C&AG of 2 points                               2         Copy           of
      India                                                                         empanelment
                                                                                    letter
       Total Points                                                       60
Note : Supporting documents as above must be furnished along with the application ,in case
supporting documents not submitted ,the offer shall be rejected.


Selection Criteria & Other Terms and Conditions

I. The top 10 audit firms securing minimum 45 points (including ties, if any) shall qualify for

                                                                                                   7
 empanelment. Financial bids for the entire year shall be called from all the empanelled firms and
 the work will be awarded to Lowest bidder.
 In case of a tie, the offer shall be given to the firm which was incorporated earliest.

II. The frequency of audit shall be monthly with regular presence of a partner and a qualified
    member. Cumulative report to be submitted within 45 days of quarter closing. Payment will be
    released as under:

   S. No    Quarter/period                                        % Total fee Payable
   a)       On Submission of Audit report of 1st Quarter          20% of total bid fees
   b)       On Submission of Audit report of 2nd Quarter          25% of total bid fees
   c)       On Submission of Audit report of 3rd Quarter          25% of total bid fees
   d)       On Submission of Audit report of 4th Quarter          30% of total bid fees

III. Travelling expenses
     If the auditors are required to travel outstation in connection with the internal audit of the
     corporation they shall be paid travelling expenses as follows:
      Fare equivalent to 2nd class AC (Railway) fare for Partners/Qualified Staff and 3rdA/C
          (Railway) for other staff.
      Fixed daily allowance (including stay and food) at Rs 1,500/- per day per
          Partners/Qualified Staff and Rs 1,000/- for others.




                                                                                                 8
                                                UNDERTAKING


The Managing Director,
Uttar Pradesh Medical Supplies Corporation Ltd,
Jagat Narain Road,
Lucknow.9



Sub:EOI No ___________________________ Dt ___________, UPMSC Ltd



Dear Sir,

Kindly refer to the subject cited above and find enclosed our application on your prescribed format.

I certify that the information provided in the above Expression of Interest form is true to the best of
my knowledge. I also understand that any misleading or wrong information will disqualify my firm
from this application straightaway.

We are looking forward to take this opportunity.



 Regards.




                                                                            (Partner )



Date:

Place:




                                                                        Signature Not Verified
                                                                        Digitally signed by BIPUL KUMAR
                                                                        UPADHYAYA                         9
                                                                        Date: 2018.04.27 16:16:13 IST
                                                                        Location: Uttar Pradesh

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