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GOVERNMENT OF INDIA
INCOMETAX DEPARTMENT
OFFICE OF THE CHIEF COMMISSIONER OF INCOMETAX
HYDERABAD-1, 10-2-3, A.C.GUARDS, I.T.TOWERS,
HYDERABAD-500004.
Phone: 040-23425477, 23425488
NOTICE INVITING TENDER
FOR PRINTING OF NEW RETURN FORMS
The Income Tax Department, Hyderabad intends to print Income Tax
Return Forms ITR-1 (SAHAJ), ITR-4S (SUGAM), ITR-2, ITR-3, ITR-4, along with
attached Instructions (in bilingual) for Assessment Year 2013-14, in the following
estimated quantities:
S.No. Form No. Estimated Quantity
1. ITR-1 (SAHAJ) 75,000
2. ITR-2 10,000
3. ITR-3 5,000
4. ITR-4 10,000
5. ITR-4S (SUGAM) 5,000
Sealed quotations are invited from reputed printers or Government or Semi-
Government Enterprises having requisite infrastructure for carrying out the printing
of above return forms. Tender forms along with terms and conditions can be
obtained from the Office of the Income Tax Officer (H.Qrs.)(Public Relations),
Ground Floor, Income Tax Towers, 10-2-3, A.C. Guards, Hyderabad-500004 on
payment of Rs.500/- (non-refundable) by Demand Draft/ Banker's Pay Order of
Schedule Bank drawn in favour of the Administrative Officer (DDO), Office of the
Chief Commissioner of Income Tax, Hyderabad-I. The details can also be obtained
from the website www.incometaxindia.gov.in and the last date for receipt of filled in
tender form is 07/06/2013 at 05.00 p.m. The Demand Draft/ Banker's Cheque of
Rs.500/- shall be enclosed along with the bid in case of tender documents
downloaded from the website. The quotations received will be opened on
10/06/2013 in the presence of the Committee constituted for the purpose of
overseeing the tender work.
Sd/-
( J. SHIVAJI YADAV )
Income Tax Officer (H.Qrs.)(PR).
O/o CCIT-1, Hyderabad.
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TERMS & CONDITIONS
Printing of Income Tax Return Forms (ITRs-1 to 4S ) FOR A.Y. 2013-14.
1. The Income Tax Department, Hyderabad (hereinafter referred to as
Department) intends to print the new Income Tax Return Forms (ITRs) along with
attached instructions and acknowledgements* for the assessment year 2013-14 in
the following estimated quantities and specifications:-
* Acknowledgement (ITR-V) will be an additional sheet which shall form the first
sheet of each return viz. ITR No.1, 2, 3, 4, 4S with a marking preferably
perforation for cutting it away from the main return. The print specifications of
the Income Tax Returns of ITR-1 (Sahaj) and ITR-4S (Sugam) are notified
separately in the Income Tax Departmental website
www.incometaxindia.gov.in and may be printed accordingly.
2. Quantity:
S.No. Form No. Estimated Quantity
1. ITR-1 (SAHAJ) 75,000
2. ITR-2 10,000
3. ITR-3 5,000
4. ITR-4 10,000
5. ITR-4S (SUGAM) 5,000
The format, contents and specifications of the Income Tax Forms and
Acknowledgement (ITR-V) can be downloaded from the Income Tax
Departmental website www.incometaxindia.gov.in.
3. Specifications:
i) Size of the Paper : A4 (Bright white SS paper)
ii) GSM : 75
iii) Dimension : 210*297mm
iv) Type quality and : As that of the forms available on the website
uniformity i.e., www.incometaxindia.gov.in
v) Printing : On both sides of the paper (bilingually front
side in English, backside in Hindi)
vi) Stapling : 3 (Three) pins on the centre fold.
IMPORTANT
The stapling/ pinning pattern should not affect the Bar Code reading.
A complete return should include ITR-V (Acknowledgement), return form
and instructions, which should be stapled properly.
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The Contract should be executed in strict conformity as per the above
requirement and the forms should be arranged page wise and stapled
properly. Deviations, if any, would not be entertained.
The printing contract to be executed involves printing of different
forms and ITR-V (Acknowledgement) as detailed above and delivered intact
at I.T. Department's godown, Hyderabad. Printing of forms, its
transportation and delivery are composite functions of the contact and will
not be assigned separately.
The forms including Acknowledgement should be brightly and legibly printed
(single colour BLACK) and ITR-1 (SAHAJ) and ITR-4S (SUGAM) should be
printed in COLOUR as per the printing specifications without any smudging or
defacing. The quality of ink used should make the prints long lasting. Any
deficiency in the quality and/or quantity of printing, thickness and quality of paper
used, delay in delivery would result in summary rejection of the printed forms and
the forfeiture of Earnest Money Deposit.
4. Quality Testing:
3 sample copies randomly picked from every five thousand copies
representing the beginning, middle, and end of such lot, should be subjected to
quality testing at the Govt. Laboratory or any of the Govt. Approved quality testing
laboratories. The report of the same should be submitted to the Department at the
time of the delivery of that lot. The quality testing charges to be borne by the
supplier only. The following attributes of the printed material have to be tested and
certified in addition to the above specifications. No payment will be made till the
said report is submitted.
S.No. Attribute Tolerance limits
i) Rub resistance of printed image : Rub smear not beyond 0.06 mm.
ii) Folding position and skewness : Not beyond 1.6 mm from the
centre fold where the pinning has
to be made
iii) Damaged pages (wrinkles radiating : Not more than 3%
from the fold, wrinkle on the page,
connected or torn pages)
iv) Missing pages : 0%
v) Wrong Pagination : 0%
vi) Loss of information : 0%
5. The defective forms which do not confirm to the specifications will be
rejected. Proportionate printing charges will be deducted for the defective
forms.
6. Initially, the work order will be given for the estimated quantity mentioned in
the Tender Form. However, the contractor is required to supply further quantities if
required by the Department at the same rate. The additionally ordered forms
should be delivered within ten days of placing the order.
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7. The Department may at any time cause inspection to be made of the printing
of the returns at the site stated as the premises for printing in such manner as the
Department may desire. The tenderer who has been awarded contract shall
maintain relevant records of the printing and also provide necessary facilities for
inspection.
8. Packing:
(i) The printed forms must be packed into compact bundles of say 100, 150, 200
etc., depending on the number of pages in each ITR for ease of handling,
counting and storing.
(ii) These bundles have to be stacked and packed with water proof packing
material securely packed so as to prevent curling or warping due to excessive
space.
(iii) These packs shall be labelled in such manner as to show the name of the
contractor, Sl. No. of the pack, ITR No. and quantity of returns enclosed.
9. The delivery of the printed forms as per specifications must be made within
ten days of issuing the work order. The contractor shall submit an undertaking to
the Department that Forms will be delivered within fortnight at the time of accepting
the work order. A penalty of Rs.2,000/- per day will be levied for delay beyond the
agreed time of delivery. Entire quantity as mentioned in the Work Order shall be
delivered by the agreed time of delivery. Delivery of the forms within time is the
essence of the contract and especially with regard to delivery of SAHAJ and SUGAM
forms no delay will be entertained under any circumstances.
10. It shall be the responsibility of the tenderer who has been awarded the
contract to deliver the goods in the specified quantity and prescribed specifications
at the godown(s) of the Department at Hyderabad.
11. An authorized representative of the tenderer should be present to handover
delivery after counting the forms. The delivery challan will be acknowledged only to
such representative.
12. The delivery challan should clearly mention the ITR Form No., number of
bundles, number of returns in each such bundle and the total number of returns.
13. Eligibility Criteria:
(i) The applicant tenderer should own necessary printing and packing machinery
and ancillary infrastructure to carry out the work by themselves within the
stipulated time.
(ii) The applicant tenderer should have not less than 4 years of experience in
the field of printing. The applicant should have an experience of carrying out
similar large scale printing jobs in these 4 years. A sample (5 printed sheets
one for each different job work handled) of such jobs may be given.
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(iii) The applicant tenderer's annual turnover should not be less than Rs.50 Lakhs
for the last 3 financial years. For this purpose, turnover of Financial Years
2009-10, 2010-11 and 2011-12 will be considered.
(iv) The applicant tenderer should have a reputed clients' list. A list of such clients
(minimum 5) with the nature and value of work done should be given.
(v) The applicant tenderer should be competent to complete the printing, packing
the bundles, dispatch and delivery within the stipulated time limit.
(vi) The applicant tenderer should not have been blacklisted or debarred from
participating in the tenders at any point of time by any of the Central or State
Government, semi government or local body agencies at any point of time.
A self certificate to these effects (on all the above points) should
accompany the technical bid.
14. Earnest money deposit (returnable if the bid is not successful) of
Rs.50,000/- (Rupees Fifty Thousands only) in the form of demand draft/ banker's
cheque in favour of "Administrative Officer (DDO), Office of the Chief
Commissioner of Income Tax, Hyderabad-1" payable at Hyderabad has to be
given along with the technical bid. Technical Bids without the EMD will be summarily
rejected.
15. The tenderers are requested to submit their rate in two bid system, i.e.,
Technical Bid and Financial Bid. Both the envelopes should be properly sealed,
super scribing thereon the "Tender for printing of Income Tax Return Forms
for Income Tax Department Andhra Pradesh Region Technical Bid/ Price
Bid" as the case may be.
The name, address and telephone numbers of the authorized contact person
should be clearly mentioned on the outer side of the sealed envelopes.
16. Technical Bid
i) The Technical Bid should be as per Annexure A and should be supported by the
documents indicated in the said Annexure.
ii) The Demand Draft/Banker's Cheque in respect of `Earnest Money Deposit'
should be submitted with the `Tender Bid'.
iii) The tenders are also required to submit the Sample of the paper and the
print to be used while printing the Income Tax Return Forms in a
separate envelope. This envelope may be sealed and super scribed
"Sample of the paper and print to be used for printing Income Tax
returns". This envelope may be placed inside the envelope containing
the Technical Bid.
iv) The self certificate on the eligible criteria as mentioned in point-13 should be
attached to the Annexure A.
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17. Financial Bid.
i) The tender document, marked as Annexure B, itself is a `Financial Bid'.
ii) Initially only the technical bids will be opened. The financial bid will
be opened, only if, the applicant tenderer is selected in the technical
bid qualifying in all aspects as per the eligibility criteria and evidence
to thereof enclosed to the technical bid.
iii) Rates quoted should be all inclusive and no separate claims will be
entertained towards delivery charges, testing charges etc.
iv) Terms of payment: Payment for printing of forms will be made only after the
delivery of the printed ITRs as per work order and no advance will be paid to
the party. The processing of claim for payment is subject to production of
quality testing by the successful bidder after supplying the forms as per time
schedule.
18. The applicant should submit their bids in sealed envelopes in the office of the
Public Relations Officer, Ground Floor, Income Tax Towers, 10-2-3,
A.C.Guards, Masab Tank, Hyderabad 500004.
19. The tenders will be accepted upto 05:00 PM on 07-06-2013 and will be
opened by the Committee constituted by the CCIT (CCA), Hyderabad on
10/06/2013 at 11.00 AM. The successful bidder(s) will be intimated by the
Department.
In case of unforeseen circumstances or administrative requirements, the
tender cannot be opened on the above mentioned date and time, the same will be
opened on a subsequent date as would be notified to the tenderers.
20. Tenders submitted late will not be considered.
21. The tenderer to whom the contract is awarded would furnish name, address
and contact number of a person with whom the Department / Controlling officer will
keep contact, with regard to services being provided by such tenderer on day to day
basis.
22. During the period of the execution of tender, change in rates will not be
entertained under any circumstances. The successful bidder(s) cannot negotiate on
account of submission of wrong sample and will be blacklisted, if he is not abiding to
supply the forms according to the specifications and time-limit.
23. In case of failure to print the stipulated number of Income Tax Return Forms
by the tenderer within stipulated time and as per specifications, the contract may be
cancelled and EMD be forfeited at the discretion of the CCIT (CCA), Hyderabad. The
CCIT (CCA), Hyderabad may award the contract to the next deserving bidder.
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24. The EMD of the bidders who have not been qualified in the technical bid will
be returned after one week of getting the approval of the CCIT (CCA). The EMD of
the successful bidder and the other bidders who have been qualified in the technical
bid will be refunded after the delivery of required quantity of forms by the successful
bidder. However, the EMD of the successful bidder is subject to payment of penalty,
or any other claim of the department for the loss incurred, if any, on account of
delay in supply.
25. In case of any dispute, during the tender process, the decision of the CCIT
(CCA), Hyderabad would be final and binding.
26. The CCIT (CCA), Hyderabad reserves the right to accept or reject any part of
the tender or whole tender, without assigning any reason.
27. Any dispute with regard to the tender is subject to the jurisdiction of courts in
Hyderabad only.
Sd/-
( J. SHIVAJI YADAV )
Income Tax Officer (H.Qrs.)(PR.)
O/o CCIT (CCA), Hyderabad.
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ANNEXURE A
TECHNICAL BID DOCUMENT
1. Name of the Bidder
2 Complete address of the concern along
with Tel. No., Fax No. and e-mail id
3 Name and address of the proprietors/
partners and/or Directors of the concern
with Tel. No.
4 Address of the premises where the
printing will be carried out along with Tel.
No.
5 Details of Contact person(s)
Name and Address of the person Telephone No./ Mobile
a)
b)
c)
6 A brief note on the printing related
business carried by your concern in the
last 3 years (not to exceed 100 words)
7 Annual Turnover during the F.Y 2009-10,
2010-11 & 2011-12 (copy of Return of
Income filed along with P& L A/c, Balance
Sheet etc. should be enclosed as
evidence)
8 List of reputed clients (along with
documentary evidence) with nature and
value of job done (at least 5 clients).
9 Permanent Account No. (PAN)
10 ST / VAT Registration Number
11 Details of Demand Draft/ Banker's
Cheque in respect of Earnest Money
payable at Hyderabad (Demand Draft/
Bankers Cheque to be enclosed)
12 Sample copies as required in point no.
16(iii) of the tender document enclosed in
a separate cover.
DECLARATION
I/We hereby certify that the information furnished above is full and correct to
the best of my/our knowledge and belief. I/We understand that in case any deviation
is found in the above statement at any stage, the company will be blacklisted and
will not have any dealing with the Department in future.
(Name and Signature of Authorised Signature with date)
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SELF CERTIFICATE
(To be enclosed to Technical Bid Annexure-A)
I/ WE hereby declare that --
i) I/ We own necessary printing and packing machinery and ancillary
infrastructure to carry out the work within the stipulated time.
ii) I/ WE have not less than 4 years of experience in the field of printing. I
have enclosed the necessary evidence along with Annexure-A.
iii) I/ WE have enclosed 5 samples of printed sheets one for each different
job work handled in the last four years by my/our business concern.
iv) My / Our annual turnover is not less than Rs.50 Lakhs for the last 3
financial years as per the Financial Years mentioned in the eligibility
criteria. I/WE have enclosed the copies of returns of income filed, P&L
Account, Balance Sheet for the Financial Years 2009-10, 2010-11 and
2011-12.
v) I/ We have enclosed list of 5 reputed clients with the nature and value of
work done.
vi) I/ We am/are competent to complete printing, packing the bundles,
dispatch and delivery within the stipulated time limit.
vii) I/ We have enclosed the Demand Draft/ Banker's Cheque in respect of
Earnest Money Deposit.
viii) I/ We have enclosed the Sample of the paper and the print to be used
while printing the Income Tax Return Forms in a separate envelope.
ix) I/We have enclosed Banker's Cheque / Demand Draft of Rs.500/- (Rupees
Five Hundred only) towards cost of Tender Document as I have down
loaded the same from the Department's Website (in case of tender
documents downloaded from the website).
x) I/ We have signed every page of the tender document and submitted the
same along with the Annexure-A in token of having read the contents of
the tender document.
xi) I/ We am/are not blacklisted or debarred from participating in the tenders
at any point of time by any of the Central or State Government, semi
government or local body agencies.
Place:
Date:
(Signature of Authorized Signatory with
date and stamp)
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ANNEXURE B
FINANCIAL BID DOCUMENT
1. Name of the Proprietor/ Registered Firm/
Company :
2. Address of the concern
(with Tel. no. Fax & e-mail) :
3. Authorized Contract person(s)
with mobile no. :
4. Printing charges for Income Tax Returns
Form as per specification :
Minimum Rate per
quantity of Form (all
S.No. Form No. Size, paper quality and colour
forms inclusive)
required
1 ITR 1 75 GSM and other specifications 75,000
(SAHAJ) as per print specifications for
ITR-1 (SAHAJ) available in
www.incometaxindia.gov.in
2 ITR-2 A4 (210 * 297 MM) 10,000
75 GSM
WHITE
3 ITR-3 A4 (210 * 297 MM) 5,000
75 GSM
WHITE
4 ITR-4 A4 (210 * 297 MM) 10,000
75 GSM
WHITE
5 ITR 4S 75 GSM and other specifications 5,000
(SUGAM) as per print specifications for
ITR-4S (SUGAM) available in
www.incometaxindia.gov.in
5. Details of Demand Draft / Banker's Cheque
in respect of Earnest Money :
(Name and Signature of Authorized Signature with date)
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