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Pre-Qualification Document for Contractors of IT and Hardware Solution for ICAI Bhawan at Bandra-Kurla Complex, Mumbai
April, 23rd 2013
                                             1


         THE INSTITUTE OF CHARTERED
           ACCOUNTANTS OF INDIA




                PRE-QUALIFICATION DOCUMENT
                    FOR CONTRACTORS OF
                    IT and Hardware solution



                                                 FOR



                                ICAI BHAWAN


                                           AT

                       BANDRA-KURLA COMPLEX, MUMBAI




Issued to: ................................................................................

Signature of Officer issuing the documents: ......................................

Designation: .............................................................................

Date of issue : ..........................................................................
                                    2

    THE INSTITUTE OF CHARTERED ACCOUNTANTS OF INDIA


                     PRE-QUALIFICATION DOCUMENT



                FOR IT     and Hardware Solution OF
                                 ICAI BHAWAN

                           at Bandra-Kurla Complex




 Certified that this document consists of 32   pages

(Application to be submitted on any working day on or before 15.00 hrs of
                                  30/04/2013)




                                   The      INSTITUTE OF             CHARTERED
                                   ACCOUNTANTS OF INDIA,
                                   ICAI Bhavan
                                   27, Cuffe Parade,
                                   Colaba,
                                   Mumbai ­ 400 005
                                            3

                                                INDEX

-------------------------------------------------------------------------------------------------------
Sl. No.                             Description                                                 Page
-------------------------------------------------------------------------------------------------------

1.      Notice                             Invitation for Pre-Qualification                      4-5

2.      Website Notice                      Invitation for Pre-Qualification                    6-10

3.      Section I                  -        Statement of objectives and                            11
                                            Brief particulars of the work

4.      Section II                 -        Information & instruction
                                            to applicants                                      12-19

5.      Section III                -        Pre-qualification information                          20

        i)       Letter of Transmittal                                                             21

        ii)      Declaration (to be given by the applicant who have
                 downloaded the PQ document from the web )                                         22

        iii)     Form `A'                                                                          23

        iv)      Form `B'                                                                          24

        v)       Form `B-1'                                                                        25

        vi)      Form `C'                                                                          26

        vii)     Form `D'                                                                          27

        viii)    Form `E'                                                                          28

        ix)      Form `E-1'                                                                        29

        x)       Form `F'                                                                      30-33

        xi)      Form `G'                                                                          34

        xii)     Check List                                                                        35
                                     4

      THE INSTITUTE OF CHARTERED ACCOUNTANTS OF INDIA
                     NOTICE


          NOTICE INVITING OFFERS FOR PRE-QUALIFICATION OF
                        IT and Hardware solution

1.0    THE INSTITUTE OF CHARTERED ACCOUNTANTS OF INDIA invites
        applications from IT and Hardware solution contractors for its modern,
        Hi-Tech office building under Construction at, Bandra-Kurla Complex,
        Mumbai.

1.1    The proposed building is a reinforced concrete framed structure with
       two basements, Ground and 8 (Eight) floor with a built up area of
       approximately 7500 sq.m.
.
1.2    The approximate cost of the IT and Hardware solution is Rs. 75.00
       Lacs.

1.3     The completion period is 3 months including monsoon period

1.4     The eligibility criteria for prequalification are as under.

        i.    Two similar completed works each were costing not less than
              Rs. 65 lakh during the last five years ending 31/12/2013.
                                         OR
              One similar completed work costing not less than Rs.1.5 Crore
              during the last five years ending 31/12/2013.
              .
              (Note-similar works mean IT and Hardware solution for a
              commercial or equivalent (Non-Residential) Building with two
              basements and minimum eight storeys and total usable area of
              about 10,000 Sq. Mtrs.

        ii.   Average annual financial turn over of Rs.04 Crore during the last
              three years ending 31/12/2013.

       iii.   Should not have incurred any loss in more than two years during
              last five years ending 31/12/2013.

       iv.    Should have been in this line of business for at least 7 years.

       v.      Should have full fledged office with 24/7 Service facility to provide
              effective after sales service.

       vi.    Solvency of Rs. 75 lakh.





1.5      Only such vendors who fulfill the criteria need apply.

1.6     Joint ventures are not accepted.
                                 5




1.7    The Pre-qualification document can be obtained from the office of the
       Institute at 27, Cuffe Parade, Colaba, Mumbai 400 005 on payment of
       Rs.2000.00 by way of a DD or Banker`s cheque drawn in favour of
       ICAI payable at Mumbai, upto 15.00 Hrs. on or before 29/04/2013.

1.8    The PQ document is also available on the web site of the Institute
       "www.icai.org. The above draft of para 1.7 may be submitted alongwith
       the document.

1.9    The completed Pre-Qualification Document will be received upto 15.00
       Hrs. on 30/04/2013 by the ICAI

1.10   ICAI reserves the right to reject any or all applications without
       assigning any reason.




                                THE      INSTITUTE OF         CHARTERED
                                ACCOUNTANTS OF INDIA,
                                ICAI Bhavan
                                27, Cuffe Parade,
                                Colaba,
                                Mumbai ­ 400 005
                                    6



                                 Website Notice

         THE INSTITUTE OF CHARTERED ACCOUNTANTS OF INDIA

  Invitation for Pre-Qualification - IT and Hardware solution contractors

1.0     THE INSTITUTE OF CHARTERED ACCOUNTANTS OF INDIA invites
        applications from IT and Hardware solution contractors of long standing
        and repute for preparing a panel of Vendors for IT and Hardware
        solutions of a modern, Hi-Tech office building at Bandra-Kurla
        Complex, Mumbai.

1.1     The proposed building is a reinforced concrete framed structure with
        two basements, Ground and 8 (Eight) floor with a built up area of
        approximately 7500 sq.m.
.
1.2     The approximate cost of the IT and Hardware solution is Rs. 75.00
        Lacs.

1.3     The completion period is 3 months including monsoon period
.

1.4.    ICAI intends to pre-qualify IT and Hardware solution contractors
        who have the requisite qualifying experience specified in the pre-
        qualification documents for selection of competent IT and
        Hardware solution contractors for the Building.

2.0.    The contractors who fulfill the following requirements shall be eligible to
        apply.
        (a)    The applicant should be a well established and reputed Indian
               company in the line of IT and Hardware solution contractor of
               minimum 7 ( Seven ) years experience.

        (b)    The Contractor should have satisfactorily completed atleast
               similar works of magnitude as specified below during the last 5
               (five) years ending by 31/12/2013. This should be certified by an
               officer not below the rank of Superintending Engineer/ Chief
               project Manager or equivalent.


       Two similar completed works each costing not less than Rs. 65 lakh.

                                        OR

       One similar completed work costing not less than Rs. 1.5 Crore..




       Note:
                                   7


       1. Similar works under this clause shall mean IT and Hardware
       solution in Glass framed structure Commercial complex (Non-
       Residential) with a Basement and a minimum of Eight storeys in
       Superstructure".

       2. "Cost of work" shall mean gross estimated value of completed
       work including all the components executed under single contract
       including the cost of materials supplied by the Client, but excluding
       those supplied free of cost.

        (a)    The contractor should have had average annual financial turn
               over of Rs. 04 Crore on IT and Hardware solutions of similar
               nature during the last three years ending 31/12/2011 duly
               audited by a Chartered Accountant.

        (b)    The contractor should not have incurred any loss in more than
               three years during the last five years ending 31/12/2013 duly
               certified by a Chartered Accountant.

3.1.    Applicant contractor may obtain pre-qualification document on request
        in writing, from the office of the Institute at 27, Cuffe Parade, Colaba,
        Mumbai 400 005 on payment of Rs. 2000.00 (Rupees Two Thousand
        Only) in DD, Banker's cheque drawn in favour of ICAI payable at
        Mumbai, upto 15.00 Hrs. on or before 29/04/2013.

3.2.    In case, the applicant desires the issue of Pre-Qualification documents
        by post, an extra amount of Rs.100.00 (Rupees One Hundred only)
        shall be added, towards the cost of postage. The Pre-Qualification
        document shall be sent by Speed Post. However, ICAI shall not be
        responsible for any delay on account of postal delivery.

3.3.    The PQ document is also available on the web site of the Institute
        "www.icai.org. The applicant contractors may down-load the PQ
        documents for submission to ICAI. In case of down-loaded PQ
        documents, the applicant shall be required to remit an amount of Rs.
        2000.00 (Rupees Two Thousand Only) in the form of DD/ Bankers'
        Cheque drawn in favour of ICAI payable at Mumbai

4.0     IMPORTANT INSTRUCTIONS TO APPLICANTS WHO
         DOWNLOAD THE PQ DOCUMENT FROM WEB.

        The applicants who have down-loaded the PQ from the web, should
        read the following important instructions carefully before submitting the
        PQ documents:-

        a)     The applicants should see carefully & ensure that the complete
               PQ document contains 32 pages in all in the PQ document.

        b)     The printout of PQ document should be taken on `A 4' size
               paper only & the printer settings, etc; are such that document is
                                   8

              printed as appearing in the web & there is no change in
              formatting, number of pages etc.

      c)      The applicant should ensure that no page in the down-loaded
              PQ document is missing.

      d)      The applicant should ensure that all pages in the down-loaded
              PQ document are legible & clear & are printed on a good
              quality paper.

      e)      The applicant should ensure that every page of the down-
              loaded PQ document is signed by applicant with stamp (seal)

      f)      On page `2' of the down-loaded PQ document, the name of the
              applicant should be filled by the applicant.

      g)      The applicant should ensure that the down-loaded PQ document
              is properly bound and sealed before submitting the same.

      h)      In case of any correction / addition / alteration / omission in the
              PQ document by the applicant, it shall be treated as non ­
              responsive and shall be rejected.

      i)      The applicant shall furnish a declaration to this effect that no
              addition deletion / corrections have been made in the PQ
              document submitted and it is identical to the PQ document
              appearing on Website.

      j)      The applicant should read carefully & sign the declaration
              given on the page number `22' before submitting the PQ
              document.

      k)      In case of any doubt in the down-loaded PQ document, the
              same should be got clarified from THE INSTITUTE OF
              CHARTERED ACCOUNTANTS OF INDIA, Head office, Colaba,
              Mumbai ­ 400005 before submitting the PQ document.

5.0   The Company or firm or any other person shall not be permitted to
      seek pre qualification for the work in case his near relative(s) (directly
      recruited or on deputation in THE INSTITUTE OF CHARTERED
      ACCOUNTANTS OF INDIA) is/are posted in any capacity either non-
      executive or executive employee in Mumbai. Near relative(s) for this
      purpose is/are defined as ­

      i)     Member of Hindu Undivided Family (HUF)
      ii)    They are Husband and Wife
      iii)   The one is related to other in the manner as father, mother, son(s)
             & son's wife (daughter-in-law), Daughters(s), Daughter's husband
             (son-in-law), brother(s), brother's wife, sister(s), sister's husband
             (brother-in-law)
                                  9

      The applicant principal contractor shall also intimate the names of
      persons who are working with him in any capacity or are subsequently
      employed by him or who are near relative to any executive
      employee/Gazetted officer in THE INSTITUTE OF CHARTERED
      ACCOUNTANTS OF INDIA.

      All the intending applicants will have to give a certificate that none of
      his/her such near relative(s) as defined above is/are working in the
      Mumbai where he is going to apply for pre qualification / work. The
      format of the certificate is to be given as :-

      "I    ________________________________________                S/o    Shri
      _______________________________________                  Resident      of
      _____________________________________________ hereby certify
      that none of my relative(s) as defined above is/are employed in THE
      INSTITUTE OF CHARTERED ACCOUNTANTS OF INDIA Mumbai .
      In case at any stage, it is found that the information     given by me is
      false/incorrect, ICAI shall have the absolute right to take any action as
      deemed fit without any prior intimation to me".
      The certificate in case of Proprietorship Firm shall be given by the
      proprietor; for Partnership Firm, certificate shall be given by all partners
      and in case of Limited Company, by all Directors of the Company.
      However, Government of India/Financial institutions nominees and
      independent non-official part-time Directors appointed by Govt. of India
      or the Governor of the State are excluded from the purview of
      submission of this certificate while submitting pre qualification
      documents by Limited Companies.

6.0   Application for pre-qualification supported by prescribed annexures
      should be submitted in sealed envelope duly super scribed "Pre-
      qualification document for the IT and Hardware solutions of OFFICE
      BUILDING AT BANDRA-KURLA COMPLEX, MUMBAI, The
      applications will be received upto 15.00 Hrs on 30/04/2013 and will be
      opened on same day of prequalification document submission date or
      any other date as per discretion of the ICAI as notified even if tenderers
      are not present.

7.0    The ICAI reserves the right to verify the particulars furnished by the
      applicant independently. If any information furnished by the applicant is
      found incorrect at a later date, he shall be liable to be debarred from
      tendering/taking up of work in ICAI, the tender/work will be cancelled,
      whenever it is so noticed. The department will not pay any damages to
      the Company or firm or the concerned person. The Company or Firm
      or the person will be also debarred for further participation in the tender
      in the ICAI. Further, any breach of this condition by the applicant would
      also render him liable to be removed from the approved list of
      contractors of ICAI.


8.0   The ICAI reserves the right to reject any application without assigning
      any reason and to restrict the list of pre-qualified contractors to any
                         10

number deemed suitable by it, if too many applications are received
satisfying the basic Pre-Qualification criteria.




                               THE INSTITUTE OF CHARTERED
                               ACCOUNTANTS OF INDIA, Colaba,
                               Mumbai 400 005
                                       11


                                      SECTION ­I

                       A. STATEMENT OF OBJECTIVES AND
                          BRIEF PARTICULARS OF THE WORK

      1.0   THE INSTITUTE OF CHARTERED ACCOUNTANTS OF INDIA
            proposes to construct a modern, Hi-Tech office building on its land
            measuring 7500 sq.m located in a prime location of the city at Bandra-
            Kurla Complex, Mumbai.

      1.1   The proposed building shall be a reinforced concrete framed structure
            and shall have basement and Ground plus 8 (eight) floors
            approximately 7500 sq.m and ancillary buildings such as energy block,
            etc;the building shall be equipped with all modern facilities.

      1.2   The approximate cost of the IT and Hardware solution is Rs. 75 Lacs.

1.3         ICAI intends to pre-qualify IT and Hardware solution contractors who
            have the requisite qualifying experience specified in the pre-
            qualification documents for selection of competent contractor for the
            construction of the building.

      1.4   Work shall, in general, be executed according to General Conditions of
            Contract for ICAI works.

      1.5   Work shall, in general be executed as per special Technical
            Specifications, relevant Indian Standard (IS) Codes, American
            Standards, British Standards or DIN Standards etc; However for all
            specialized items of work the Contractor, shall be required to engage
            specialized agencies for such items of work with prior approval of ICAI
            as per the criteria in the tender document.
                                   12

                                  SECTION - II

           INFORMATION AND INSTRUCTION TO APPLICANTS

1.0.   GENERAL

1.1.   Letter of transmittal and forms for pre-qualification are attached
       (Section III)

1.2.   All information called for in the enclosed forms should be furnished
       against the respective columns in the forms. If information is furnished
       in a separate document, reference to the same should be given against
       respective columns. Such separate documents shall be chronologically
       placed at the end of the prescribed application. If information is `nil' it
       should also be mentioned as `nil' or `no such case'. If, any
       particulars/query is not applicable in case of the applicant, it should be
       stated as `not applicable'. However, the applicants are cautioned that
       not giving complete information called for in the application forms
       required, not giving it in clear terms or making change in the prescribed
       forms or deliberately suppressing the information may result in the
       applicant being summarily disqualified. Applications made by Fax and
       those received late will not be entertained.

1.3.   The application should be type-written. The applicant should sign each
       page of the application.

1.4.   Overwriting should be avoided. Correction, if any, shall be made by
       neatly crossing out, initialing, dating and rewriting. All pages of the pre-
       qualification document shall be numbered and submitted as a package
       with signed letter of transmittal.

1.5.   References, information and certificates from the respective clients
       certifying suitability, technical know-how or capability of the applicant
       should be signed by an officer not below the rank of Superintending
       Engineer/Chief Project Manager or equivalent.

1.6.   The applicants are advised not to attach superfluous/ additional
       information beyond the requirements of the Pre Qualification
       document. No further information will be entertained after pre-
       qualification document is submitted, unless it is called for by Employer.

1.7.   The pre-qualification document (issued / downloaded from web) duly
       completed and signed shall be submitted in a sealed cover. The sealed
       cover super-scribed "Pre- qualification      document        for    the
       IT and Hardware solution in the Proposed OFFICE BUILDING AT
       BKC, Mumbai shall be received upto 15.00 Hrs. on 30/04/2013 and
       will be opened on same day of prequalification document submission
       date or any other date as per discretion of the ICAI as notified even if
       tenderers are not present.
                                    13

         In such case, where the PQ documents has been down-loaded from
         the web site, the submission of the application for PQ shall be as
         under:-

      (i) The PQ documents shall be submitted in 3 covers as detailed below:-

         (a)   Cover No.1 super-scribed "Cost of PQ documents".
         (b)   Cover No.2 super-scribed "PQ documents" for IT and Hardware
               solution. It shall contain duly filled in PQ document along with all
               supporting documents.
         (c)   Cover No.3 super-scribed "PQ documents for the IT and
               Hardware solution of Head Office Building at Bandra-Kurla
               Complex, Mumbai. It shall contain covers numbered 1 & 2.

      (ii) PQ documents received through down loading from the website shall
           be opened in the following order:
           (a)  Cover no.3, containing cover No.1 & 2.
           (b)  Cover no.1, containing the cost of PQ documents. In case, the
                cost of application is not received or not submitted in the
                prescribed manner, the cover No.2 shall not be opened and
                application shall not be considered.
           (c)  Cover No.2 containing the PQ documents and supporting
                documents.

1.8.     Documents submitted in connection with pre-qualification will be
         treated as confidential and will not be returned.


No request for clarification will be considered after 30/04/2013.

2.0.     DEFINITIONS:

2.1.     In this document the following words and expressions have the
         meaning hereby assigned to them:

2.2      EMPLOYER:  Means    THE             INSTITUTE       OF     CHARTERED
         ACCOUNTANTS OF INDIA.


2.3.     APPLICANT: Means the individual, proprietary firm, firm in partnership,
         limited company private or public or corporation.

2.4      "Contractor" shall mean an individual, proprietary firm, firm in
         partnership, limited company or a corporation who will tender for all
         the components of work and to whom the composite contract shall be
         awarded under single point responsibility.

2.5      IT and Hardware solution contractors shall mean an individual,
         proprietary firm, firm in partnership, limited company or a corporation
         who will tender for all the components of work to whom the composite
         contract for IT and Hardware solutions shall be awarded under single
         point responsibilities.
                                   14


2.6    `Year' means `Financial Year'

3.0.   METHOD OF APPLICATION:

3.1.   If an individual makes the application, it shall be signed by him
       above his full type-written name and current address.

3.2.   If a proprietary firm makes the application, it shall be signed by the
       proprietor above his full typewritten name & the full name of his firm
       with its current address.

3.3.   If the application is made by a firm in partnership, it shall be signed by
       all the partners of the firm above their full typewritten names and
       current addresses or alternatively by a partner holding power of
       attorney for the firm in which case a certified copy of the power of
       attorney shall accompany the application. A certified copy of the
       partnership deed along with the Form A from registrar of firms and
       current addresses of all the partners of the firm shall also accompany
       the application.

3.4.   If a limited company or a corporation makes the application, it shall be
       signed by a duly authorized person holding power of attorney for
       signing the application, in which case a certified copy of the power of
       attorney shall accompany the application. Such limited company or
       corporation may be required to furnish satisfactory evidence of its
       existence before the pre-qualification application is filed. The applicant
       shall also furnish a copy of the Memorandum of Articles of association
       duly attested by a Public notary.

4.0    FINAL DECISION MAKING AUTHORITY

       The ICAI reserves the right to accept or reject any application and to
       annul the pre-qualification process and reject all applications at any
       time, without thereby incurring any liability to the affected applicants or
       specifying the grounds for the Employer's action.

5.0.   PARTICULARS PROVISIONAL

       The particulars of the work given in Section - I are provisional and must
       be considered only as advance information to assist the applicant.

6.0.   SITE VISIT:
       The applicant is advised to visit and examine the site of work and its
       surroundings and obtain for himself on his own responsibility, all
       information that may be necessary for qualification application. The
       cost of visiting the site, etc; shall be at applicant's own expense.

7.0    INITIAL CRITERIA FOR ELIGIBILITY FOR PRE-QUALIFICATION
                                   15

7.1.    The applicant should be a well established and reputed Indian for a
        minimum period of 5 years), company in IT and Hardware solution
        contractors of minimum 7 (Seven) years.

7.2. The applicant should have Satisfactorily completed similar works of
     magnitude as specified below during the last 5 (five) years ending last
     day of 31st March 2013. This should be certified by an officer not below
     the rank of Superintending Engineer/ Chief Project Manager or
     equivalent.

       NOTE: Completion certificate shall necessarily include the date of
             completion and value of completed work.

        a. Two similar completed works each costing not less than
           Rs. 65 lakh.




                                          OR

        b. One similar completed work costing not less than Rs. 1.5
           Crore.

       Note:

        1.     Similar works under this clause shall mean IT and Hardware
               solution for a commercial or equivalent (Non-Residential)
               Building with two basements and minimum eight storeys and total
               usable area of about 10,000 Sq. Mtrs.".

        2.     "Cost of work" shall mean estimated gross value of
               completed work including all IT and Hardware solutions
               executed under single contract including the cost of
               materials supplied by the Govt. / Client, but excluding those
               supplied free of cost.

7.3     The applicant should have had average annual financial turnover
        (gross) of Rs.04 Crore on construction works during the last three
        years ending 31st March 2013.This should be duly audited by a
        Chartered Accountant. Year in which no turnover is shown would also
        be considered for working out the average.

7.4.    The applicant should not have incurred any loss in more than two years
        during the last five years ending 31st December 2012, duly certified by
        a Chartered Accountant.

7.5.    The bidding capacity of the contractor should be equal to or more than
        the cost of the work. The bidding capacity shall be worked out by the
        following formula:

        Biding capacity = A* N *2 ­ B
        Where,
                                  16

       A=    Maximum value of IT and Hardware solutions executed in any
             one year during the last five years taking into account the
             completed as well as works in progress.

       N=    Number of years prescribed for completion of work for which
             Pre-qualification application has been invited.

       B=    Value of existing commitments and on going works to be
             completed during the period of completion of work for which pre-
             qualification has been invited.

       The applicant shall workout the bidding capacity and supply the
       supporting data duly tabulated for evaluating the bidding capacity.

7.6.   The applicant should own adequate tools and equipments required for
       the proper execution of the work on a fast track basis. The applicant
       shall furnish details of these equipments.

7.7.   The applicant's should have sufficient number of Technical and
       Administrative employees for the proper execution of the contract. The
       applicant should submit a list of these employees.

7.8.   The applicant's performance for each work completed in the last 5
       (Five ) years and in hand should be certified by an officer not below
       the rank of Superintending Engineer/Chief Project Manager or
       equivalent.


8.0.0 EVALUATION CRITERIA FOR PRE-QUALIFICATION:

8.1.0 For the purpose of pre-qualification, applicants will be evaluated in the
      following manner:

8.1.1 The initial criteria prescribed in Para 7.1 to 7.6 (in respect of
      experience of similar class of works completed, Bidding capacity
      and financial turnover etc;) shall first be scrutinized and the
      applicant's eligibility for pre-qualification for the work be
      determined.

8.1.2 Only the applicants qualifying the initial criteria as above will be
      evaluated for the following criteria by scoring method on the basis of
      details furnished by them.



   (a) Financial Strength (Form "A")                  Maximum 25 Marks
   (b) Experience in similar nature of work
       during last Five Years. (Form "B")             Maximum 40 Marks
   (c) Performance on works (Form "D")                Maximum 15 Marks
   (d) Personnel and Establishment
       (Form "E","E-1" and " G ")                     Maximum 10 Marks
   (e) Tools and Equipment
                                   17

       (Form "F1"and Form "F2")                          Maximum 10 Marks

                                           Total                    100 Marks

       To pre-qualify, the applicant must secure atleast 50% (Fifty percent)
       marks in a,b,d & e of the above criteria and 70% (Seventy percent)
       marks in total.

       The ICAI, however, reserves the right to restrict the list of pre-qualified
       contractors to any number deemed suitable by it.

8.2.   Even though an applicant may satisfy the above requirements, he
       would be liable to disqualification if he has:

   (a) Made misleading or false representation or deliberately suppressed the
       information in the forms, statements and enclosures required in the
       pre-qualification document.

   (b) Record of poor performance such as, abandoning work, not properly
       completing the contract, or financial failures/ weaknesses etc.

9.0.   FINANCIAL INFORMATION

       Applicant should furnish the following financial information:

       (a) Annual financial statement for the last five years (in Form `A').
           These should be supported by audited balance sheets and profit
           and loss accounts duly certified by a Chartered Accountant, as
           submitted by the applicant to the Income Tax Department.

       (b) Name and address of the banker's identification of individuals
           familiar with the applicant's financial standing and a banker's
           statement on availability of credit.

10.0   EXPERIENCE IN WORKS HIGHLIGHTING EXPERIENCE IN SIMILAR
       WORKS

10.1   Applicant should furnish the following:

       (a)    List of all works of similar class successfully completed during
              the last Five Years ( in Form "B" and "B-1")

       (b)    List of the projects under execution or awarded (in Form "C")



10.2   Particulars of completed works and performance of the applicant duly
       authenticated/certified by an officer not below the rank of
       Superintending Engineer/Chief Project Manager or equivalent should
       be furnished separately for each work completed or in progress.
       (in Form "D")
                                   18

10.3   In case, the performance report for completed works, as at 10.2
       (in Form "D") is not furnished, no marks shall be awarded under
       clause 8.1.2.( c ).

11.0. ORGANISATIONAL INFORMATION

       Applicant is required to submit the following information in respect of
       his organization (in Form "E" and "E-1")

       (a)   Name and postal address, i/c Telephone & Fax number etc.
       (b)   Authenticated Copies of original documents defining the legal
             status, place of Registration and Principal places of business.
       (c)   Names and title of Directors and officers to be concerned with the
             work, with designation of individuals authorized to act for the
             organization.
       (d)   Information on any litigation in which the applicant was involved
             during the last Five years, including any current litigation.
       (e)   Authorization for employer to seek detailed references.
       (f)   Number of Technical and Administrative Employees in parent
             company, subsidiary company and how they would be involved in
             this work (in Form `E-1)
       (g)   Details of ISO certification ( in Form "G")

12.0   PLANT AND EQUIPMENT:

       The applicant should furnish the list of tools and plant and equipment
       (in Form `F1').The applicant shall also furnish the particulars of steel
       shuttering, centering and scaffolding which he proposes to use for
       carrying out the work on FAST TRACK basis. (in Form `F2').

13.0   LETTER OF TRANSMITTAL

       The applicant should submit the letter of transmittal attached with pre-
       qualification document.

14.0   TENDER SUBMISSIION

       After evaluation of pre-qualification applications, a list of qualified
       agencies will be prepared. Thereafter, pre-qualified agencies only
       would be invited to submit tenders for the work.

15.0   AWARD CRITERIA


15.1   The employer reserves the right to:-

       (a)   Amend the scope and value of contract to the applicant.
       (b)   Reject any or all of the applications without assigning any reason.

15.2. For any of the above actions, the Employer shall neither be liable for
      any damages, nor be under any obligation to inform the applicants of
      the grounds for the same.
                                  19


15.3. Efforts on the part of the applicant or his agent to exercise influence or
      to pressurize the employer would result in rejection of application.
      Canvassing of any kind is prohibited.
           20




       SECTION III


PRE-QUALIFICATION INFORMATION
                                 21



                        LETTER OF TRANSMITTAL

To

THE INSTITUTE OF CHARTERED ACCOUNTANTS OF INDIA,
Cuffe Parade,Colaba, Mumbai 400 005

Sub: Submission of pre-qualification application for IT and Hardware solution
     for HEAD OFFICE BUILDING AT BANDRA-KURLA COMPLEX,
     MUMBAI.
Sir,

Having examined the details given in pre-qualification Web-Notice and pre-
qualification document for the above work, I/we hereby submit the pre-
qualification documents (issued / downloaded from web) and other relevant
information.

1.    I/We hereby certify that all the statements made and information
      supplied in the enclosed forms A to G, Annexure EM and
      accompanying statements are true and correct.

2.    I/We have furnished all information and details necessary for pre-
      qualification and have no further pertinent information to supply.

3.    I/We submit the requisite certified solvency certificate and authorize the
      _________ THE INSTITUTE OF CHARTERED ACCOUNTANTS OF
      INDIA to approach the Bank issuing the solvency certificate to confirm
      the correctness thereof. I/We also authorize _____________, THE
      INSTITUTE OF CHARTERED ACCOUNTANTS OF INDIA to approach
      individuals, employers, firms and corporation to verify our competence
      and general reputation.

4.    I/We also submit prescribed declaration in respect of downloaded PQ
      document.(Applicable only in case of application on downloaded PQ
      document)

5.    I/We submit the following certificates in support of our suitability,
      technical know-how & capability for having successfully completed the
      following works
              SL.NO Name of Work                       Certificate from




Enclosures:
Seal of applicant
Date of submission                              Signature(s) of applicant(s)
                                   22

                            DECLARATION
        (TO BE GIVEN BY THE APPLICANT WHO HAVE DOWNLOADED
        THE PQ DOCUMENT FROM THE WEB )

It is to certify that

1)      I / We have submitted the PQ document in the proforma as down-
        loaded directly from the web site & there is no change in
        formatting, number of pages etc.

2)      I / We have submitted PQ document which are same / identical as
        available in the website.

3.)     I / We have not made any modification / corrections / additions etc
        in the PQ documents downloaded from web by me / us.

4)      I / We have checked that no page is missing and all pages as per the
        index are available & that all pages of PQ document submitted by us
        are clear & legible.

5)      I / We have signed (with stamp) all the pages of the PQ document
        before submitting the same.

6)      I / We have sealed the PQ documents properly before submitting the
        same.

7)      I / We have submitted the cost of PQ document.

8)      I /We have read carefully & understood the important instructions to the
        all applicants & to applicants who have down-loaded the PQ document
        from the web.

9)      In case at any stage later, it is found there is difference in our
        downloaded PQ documents from the original, ICAI shall have the
        absolute right to take any action as deemed fit without any prior
        intimation to me / us.




      Dated:                                 Signature(s) of applicant(s)
                                            23

                                                                                     FORM `A'


                                  FINANCIAL INFORMATION


I              Financial Analysis ­ Details to be furnished duly supported by figures in
               Balance Sheet/Profit and Loss Account for the last Five years duly
               certified by the Chartered Accountant, as submitted by the applicant to
               the Income-Tax Department (Copies to be attached).

                                                                YEARS
                                    -------------------------------------------------------------------
                                    2007-08 2008-09 2009-10 2010-11 2011-12
                                    -------------------------------------------------------------------


       (i)        Gross Annual turn-over in
                  Construction Works:

       (ii)       Profit/Loss


       (iii)      Financial position:

                  (a) Cash

                  (b) Current Assets

                  (c) Current Liabilities

                  (d) Working capital (b-c)

                  (e) Current Ratio:
                      Current Assets/Current Liabilities (b/c)

                  (f) Acid Test Ratio:
                      Quick Assets/Current Liabilities (a/c)

II.            Income Tax clearance Certificate

III.           Solvency certificate from Bankers (Schedule Bank ) of Applicant.

IV.            Financial arrangements for carrying out the proposed work




                                                           SIGNATURE OF APPLICANT(S)


Signature of Charted Accountant with seal
                                                                                                                           FORM'B'

                              DETAILS OF ALL WORKS OF SIMILAR CLA1SS COMPLETED DURING THE LAST FIVE YEARS
                                                                   st
                                                       ENDING BY 31 December 2011.

SL  Name of           Owner or Agreeme Scope of work *          Cost of   Date of  Stipulated Actual date Litigation/       Name and Remarks
NO work/project      sponsoring   nt No                         work in commence     Date of      of       Arbitration     address/ Tel
       & location   organizations                               Crores ment as per completion completion  pending   / In   No of Officer
                                                                         contract                        progress   with     to whom
                                                                                                                 details    reference
                                                                                                                   **         may be
                                                                                                                               made


 1         2             3            4            5                  6      7               8               9     10         11       12
                                                                                                                                               24
* indicate Number of Basement and No of storeys in super structure. ** Indicate gross amount claimed and amount awarded by the Arbitrator Signature of Applicant(s) 25 FORM- B1 ADDITIONAL INFORMATION FOR COMPLETED WORKS 1. Name of work 2. Location 3. Client's name and address 4. Consultants name and address. 5. Scope of work. a. Number of floors in Basement. b. Number of floors in Superstructure. c. Height of the building. d. Plinth area / Built up area. i. Basement. ii. Superstructure 6. Type of power supply system. 7. Type of equipment in substation & for internal works. 8. Time taken for i. Substation. ii. Internal works. iii. Total Project. 9. Specialized service, if any, provided, with cost details, 10. Specialized Tools & Plant deployed for the project. 11. Project Management organization structure. 12. Number of shift and its duration adopted in execution. 13. Systems adopted for timely completion of the project. SIGNATURE OF APPLICANT(S) FORM C PROJECTS UNDER EXECUTION OR AWARDED Date of Name and Remarks( Indicate Slow Upto date address/ Tel whether any show Name of Owner or Agree commenc Stipulated progress if SL percentage No of Officer cause notice issued work/project sponsoring ment Cost of work ement as Date of any and NO progress of to whom or Arbitration & location organizations No per completion reasons work reference may initiated during the contract there of be made progress of work) 1 2 3 4 5 6 7 8 9 10 11 26 Signature of Applicant(s) 27 FORM `D' PERFORMANCE REPORT FOR WORKS REFERRED TO IN FORM `B'&`C' 1. Name of the work/ Project & Location. 2. Scope of work. a. Number of floors in Basement. b. Number of floors in Superstructure. 3. Agreement No. 4. Estimated Cost 5. Tendered Cost 6. Value of work done 7. Date of Start 8. Date of completion a. Stipulated date of completion. b. Actual date of completion. 9. Amount of compensation levied for delayed Completion if any. 10. Performance report based on Quality of Work, Time Management, and Resourcefulness : Very Good / Good / Fair DATE SUPERINTENDINGENGINEER/ CHIEF PROJECT MANAGER OR EQUIVALENT. 28 FORM `E' STRUCTURE AND ORGANISATION 1. Name and address of the applicant 2. Telephone No./Fax No/E-Mail address. 3. Legal Status (attach copies of original document defining the legal status) (a) An Individual (b) A proprietary Firm (c) A Firm in partnership (d) A Limited Company or Corporation. 4. Particulars of registration with various Government bodies (Attach attested photo-copy) a) Registration Number. b) Organization / Place of registration 5. Names and Titles of Directors and officers with designation to be concerned with this work with Designation of individuals authorized to act for the organization. 6. Was the applicant ever required to suspend construction for a period of more than six months continuously after you commenced the construction? If so, give the name of the project and give reasons thereof. 7. Has the applicant or any constituent partner in case of partnership firm, ever abandoned the awarded work before its completion? If so, give the name of the project and give reasons thereof. 8. Has the applicant or any constituent partner in case of partnership firm, ever been debarred/black listed for tendering in any organization at any time? If so, give details: 9. Has the applicant or any constituent partner in case of partnership firm, ever been convicted by a court of law? If so, give details. 10. In which field of ___________ Engineer Services, you Claims specialization and interest? 11. Any other information considered necessary but not included above. SIGNATURE OF APPLICANT(S) FORM E-1 DETAILS OF KEY TECHNICAL AND ADMINISTRATIVE PERSONNEL EMPLOYED BY THE FIRM / COMPANY Length of continious SL Designation Total Number Names Qualification Professional Experience service with NO employer 1 2 3 4 5 6 7 29 Note : additional information about Technical personnel , if any , may be submitted on separate sheet. Signature of Applicant(s) FORM -F DETAILS OF TOOLS PLANT AND EQUIPMENT LIKELY TO BE USED IN CARRYING OUT THE WORK. SL Capacity Name of the Equipment Nos Age Condition Ownership status NO or Type Current Remarks location Presently To be Leased owned purchased 1 2 3 4 5 6 7 8 9 10 11 30 1 2 31 FORM G PROFORMA ON ISO CERTIFICATION 1. Year of Certification 2. Name and Address of Certifying Agency 3. Name of Management Representative 4. Validity of Certificate Note : Attested copy of certificate (attested by Government Officer or Notary Public) to be enclosed. SIGNATURE OFAPPLICANT(S) 32 [ A ] CHECK LIST: Details of Enclosures. Enclosed Sl.No Description of item Page. no 1. Pre-Qualification Document including Letter of Transmittal and Forms A to G including annexure EM. 2. Power of attorney as required in Para 3.3 / 3.4 under Section-II. 3. Certificate of Registration. as reqd. in Para 3.3 under Section-II. 4. Memorandum of Articles of Association as required in Para 3.4 under Section-II. 5. Audited Balance Sheet and Profit & Loss statement for the past five financial years duly certified by a Chartered Accountant. 6. Solvency certificate by a Scheduled Bank Certificates / Reports for: 7. a) Firm / Company registration b) Completion certificates c) Performance Reports d) Solvency Certificate e) Certificates for fire fighting works 8. Details of key technical and administrative personnel employed by the firm/ company. 9. Any other important information. [ B ] CHECK LIST: QUALIFICATION REQUIREMENTS 1. Do you satisfy requirement of Clause 7.1 Yes / No 2. (i) Do you satisfy requirement of Clause 7.2 .a. OR Yes / No (ii) Do you satisfy requirement of Clause 7.2. b. OR Yes / No 3. Do you satisfy requirement of Clause 7.3. Yes / No 4. Do you satisfy requirement of Clause 7.4. Yes / No 5. Do you satisfy requirement of Clause 7.5. Yes / No 6. Do you satisfy requirement of Clause 7.6. Yes / No SIGNATURE OF APPLICANT(S)
 
 
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