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Fertilisers And Chemicals Travancore Limited, Kerala
March, 04th 2019
  THE FERTILISERS AND CHEMICALS TRAVANCORE LIMITED
              (A Government of India Undertaking)

                    REGISTERED OFFICE
               UDYOGAMANDAL, ELOOR, KOCHI,
                      KERALA 683501.


        TENDER NO: -01/FACT/INTERNAL AUDIT /2019-22

           Tender for Appointment as Internal Auditors for
                  Non-technical function in FACT

    Last Date & Time of Receipt of Tender: 11.00 am on 20.03.2019

Date and Time of Opening of Bid Documents : 11.00 A.M on 21.03.2019

                     At Venue: Registered Office

  THE FERTILISERS AND CHEMICALS TRAVANCORE LIMITED,
              Udyogamandal, Eloor, Kerala 683501.


CIN L24129KL1943GOI000371                GSTIN : 32AAACT6204C1Z2

                   Phone: 0484   2545022/2567340

                      Website: www.fact.co.in
                                NOTICE INVITING TENDER

1.0    FACT Profile:

The Fertilizers and Chemicals Travancore Limited., popularly known as FACT set up the first
large scale Nitrogenous factory in the country in 1944, on the banks of Periyar at udyogamandal,
near the Cochin Port. From a single product fertilizer plant of the forties, FACT has through the
years grown into a large multi-product, multi-divisional corporation today - a legend of our times
and triumph of the public sector.

FACT's two fertilizer manufacturing divisions at Udyogamandal and Cochin together have so far
produced and distributed millions of tonnes of fertilizer nutrients, which has helped farmers to
produce over 50 million tonnes of food grains.

FACT's marketing division has a well-organised sales network, which ensures that even the
farmer in the remotest village is fully benefitted through its agronomy and rural development
services.

The rich fund of expertise, experience and skills gained over the years in manufacturing units of
FACT were pooled together in the mid-sixties to form two separate engineering divisions, FACT
Engineering & Design Organization (FEDO) & FACT Engineering Works (FEW). These two
divisions between them cover the entire spectrum of consultancy and engineering services and
have contributed a great deal to attain self-reliance in fertilizer and chemical technology in the
country.

In 1990, FACT further diversified into the field of petrochemicals by setting up a Carprolactam
unit. Today, FACT is on the threshold of further diversification and backward integration.

The Registered office is situated at Udyogamandal, Eloor, Cochin.

1.2 FACT is a leading producer and marketer of Complex fertilizers and Ammonium Sulphate
industrial products in India. FACTAMFOS (20:20:0:13) is the flagship brand of the company.
The Company also manufactures and markets AMMONIUM SULPHATE fertilizers under the
brand name FACT Ammonium Sulphate, Bio-fertilizers in addition to traded products like Urea,
MOP and a wide range of industrial products like Caprolactum, Nitric Acid,etc.


1.3 FACT is a listed company with an authorized share capital of Rs.1000crore and paid up capital
of Rs.647.07 crore. The shares of the company are listed at National Stock Exchange (NSE).

1.4 FACT operates under the administrative control of the Ministry of Chemicals & Fertilizers,
Department of Fertilizers, Government of India.
1.5 Further details regarding the operational and financial performance of the company including
                                                                     www.fact.co.in.

1.6 Financial Accounting & Reporting Systems at FACT:

FACT maintains Books of Accounts as required under the applicable regulations and statutes.

implemented various SAP modules i.e. FI/CO, MM, PP, PM, SD, HR/Payroll etc. The accounts
of the Company are prepared Profit Centre / Cost Centre wise, with each Profit Centre / Cost
Centre representing areas of operation like Head office, Udyogamandal Division, Cochin
Division, Petrochemical Division, FEDO, FEW and Marketing divisions and Corporate Office
based on which the accounting and operations are recorded and controlled. The company prepares
Interim and Annual financial results as per the Companies Act 2013 and the listing Agreements
with the Stock Exchanges.

1.7 Present scenario of Internal Audit

The Company has a well-defined Internal Control System that is adequate and commensurate
with the size and nature of its business comprising an in-house Audit Department, which conducts
internal audit of various operational and financial matters on on-going basis.

As required by the Companies Act, 2013, the Audit Committee has formulated the Scope,
Functioning, Periodicity and Methodology for conducting the Internal Audit.

1.8 Reporting to Audit Committee:

The significant observations along with suggestions made in the audits performed, replies

Audit Committee for their review and further directives, if any, on quarterly basis. The directives
received from the Audit Committee are communicated to the concerned departments for
compliances.

The Action Taken Reports by the concerned section in respect of directives are also put up to
Audit committee. The performance of the Audit department as regards to the audits conducted
during the previous quarter is also reviewed by Audit Committee.

2.0    Tender:

2.1 Sealed bids are invited in two bid system (Technical and Financial/Price bids) by The
Fertilizers and Chemicals Travancore limited from the firms of Chartered Accountants/ Cost
Accountants Firms or LLPs for Pre-qualification and Appointment as Internal Auditors for the
period from 01.04.2019 to 31.03.2022 for audit of the following areas:

(i). Head Office (including review of Annual Accounts), Udyogamandal Complex (UC),
Marketing Head Office and FEDO situated in Udyogamandal, Cochin Division (CD) situated in
Ambalamedu (30 Kms from Udyogamandal) and FEW situated in Palluruthy (25 Kms from
Udyogamandal).

(ii) Outside Marketing offices of Marketing Division. The list of Storage points with Zonal Wise
Marketing Area offices is enclosed at Annexure I

2.2 The Pre-qualified firms would remain valid for a period of three years.

3.0 Eligibility Criteria for pre-qualification:

Eligibility for prequalification is limited to CA/CMA firms on Partnership/LLP. The pre-
qualification criteria for the firms are given below:






A. MANDATORY:

3.1 The firm (Partnership/LLP etc.) should be in practice for the past 10 years as on the date of
submission of Tender. (Supported by date of Incorporation certificate issued by Institute of
Chartered Accountants of India/ Institute of Cost Accountants of India).

3.2 The firm should have at least 3 full time Chartered Accountants / Cost Accountants,
(inclusive of two full time partners/directors) as on the date of submission of Tender (supported
by copy of Constitution certificate of the firm issued by Institute of Chartered Accountants of
India/ Institute of Cost Accountants of India)

3.3 The firm should have at least 3(Three) semi-qualified assistants as on the date of submission
of Tender (supported by institute documents)

3.4 The firm should have at least 10(Ten) Audit staff/assistants / Article clerks as on the date
of submission of Tender.

3.5 The firm should have experience in conducting Statutory Audit or Internal Audit for at least
10(Ten) companies (Registered under Companies Act) as on the date of submission of Tender.

3.6 (a). Out of the 10 Companies as mentioned at 3.5 above, for getting eligible for the area
mentioned at 2.1(i) above, i.e., Corporate Head office, Udyogamandal, the firm should have
experience in at least 3(Three) manufacturing companies having Annual Turnover of at
least Rs. 500 Crore each during last 7 years and out of these 3 manufacturing companies, at
least one should be a listed company.

(b). Out of the 10 Copanies as mentioned at 3.5 above, for getting eligible for the area at 2.1(ii)
above, i.e., Outside Marketing offices of Marketing division, the firm should have experience in
at least 3 companies having Annual Turnover of at least Rs.500 Crores each during last 7
years and out of these 3 companies, at least one should be a listed company.
B. NON-MANDATORY

3.7 The firm have experience in conducting audit in SAP ERP system (MM, SD & FICO
module) in at least 1 manufacturing company/ organization/co-operative having Annual
Turnover of at least Rs. 500 Crore each during last 7 years (to be supported by documents by the
firm).

3.8 The firm having experience in conducting Statutory Audit or Internal Audit in at least one
fertilizers manufacturing Company/organization/co-operative having Annual Turnover of
Rs. 500 Crore or more each during last 7 financial years will be given weightage in selection.

3.9 The firm having experience in the area of Direct, Indirect taxation, GST and IND AS will be
given weightage in selection.

3.10 The firm having Registered / Head office or Branches in the Southern states i.e., Kerala,
Tamil Nadu, Karnataka, Andrapradesh and Telangana will be given weightage in selection.

The firms, which are not fulfilling any of the mandatory pre-qualification criteria, will not
be considered.

4.0 Submission of Bids

4.1 Part A - PRE-QUALIFICATION- BID shall contain the following

a) Annexure A Scanned copy of General Terms & conditions duly signed with seal towards
acceptance.
b) Annexure B Scanned copy of Declaration sheet duly signed with seal.
c) Annexure C unpriced bid
d) Annexure E Application form for Internal Audit Assignment along with Annexures E1 to E9
duly signed with Seal.
e) Annexure F-Scanned copy of Undertaking duly signed with Seal.
f) Annexure G-Scanned copy of List of Documents to be attached.
g) Scanned copy of Documents in support of Pre-Qualification Bid mentioned at Para 3 above
duly signed with seal.

4.2 Part B Price Bid:

a) Price Bid i.e. Bill of Quantity (BoQ ) attached to the enquiry shall be uploaded after filling all
relevant information such as name of The bidder in Financial Bid, lump sum fee that is inclusive
of Travelling, Boarding, Lodging and all other expenses but excluding Taxes for conducting the
assignments are to be quoted.

b) The priced BoQ shall be uploaded strictly in the format attached with the enquiry, failing which
the offer is liable to be rejected. Renaming or changing format of the BoQ sheet will not be
accepted by the System.
c) Please fill-in all the relevant fields. Blank fields in the uploaded BoQ shall be taken as that
particular tax / duty / charge is not applicable or as included in the basic price. No claim
afterwards will be entertained.

d) Prices shall be quoted only in the prescribed BoQ and those indicated elsewhere, if any, shall
not be considered.

e) BoQ shall be uploaded only in Part B

f) Bidders shall quote the unit prices in figures strictly in the order of serial numbers and units as
per the Price Bid (BOQ). The rates of all applicable taxes/duties shall be clearly indicated. The
prices shall be firm without any escalation on any account till the order is completely executed.

g) Both Part-A and Part-B of the Bid shall be uploaded with all relevant documents before due
date & time in the above portal. The system does not allow submission of bids or any other
document forming part of the bid after the due date & time of bid submission. Non-submission
of any document or submission of incomplete documents may result in rejection of offers.

h) Timely submission of offers along with all the relevant documents online is the responsibility
of the bidders. The bids shall be submitted well in advance to avoid last minute issues like non
availability of internet, server etc., FACT shall not be held responsible for bidd
submit documents in time due to power failure, non-availability of internet etc., and for
incomplete submission of offers or non-submission of any documents forming part of the offers.

5.0 Bid Opening

a) Part-A of the bids of all bidders who submit their Bid as per the instructions by the due date
and time as above and which are in conformity with the instructions specified in the enquiry
documents shall be opened online, on the specified bid opening date & time.

b) Part-B - Price bids of bidders whose Part-A bid is found acceptable based on pre-qualification
evaluation only will be opened on a subsequent date. Price bid opening date & time shall be
intimated to the qualified bidders by email through the system.

c) . In Financial Bid, lump sum fee that is inclusive of Travelling, Boarding, Lodging and all
other expenses but excluding Taxes for conducting the assignments are to be quoted.

6.0 The scope of work, extent and periodicity of checking, reporting formats etc. are mentioned
in Annexure-D enclosed. It may be noted that the scope as given under this Annexure is only
indicative and not exhaustive. The Audit Plan for the year 2019-20 will be finalized with some
replacement/ addition/deletion etc. The number of Audit reports can vary by +/-10%. The firm
may be asked to look into any other activity as may come to the notice during the course of audit
and/or render any advice/opinion in the area of audit.

7.0 Time schedule: The Internal Audit has to be conducted as per Audit Plan of FACT (Placed at
Annexure D) in the following 12phases:
Phase I      April 2019 to June 2019
Phase II     July 2019 to September 2019
Phase III    October 2019 to December 2019
Phase IV     January 2020 to March 2020
Phase V      April 2020 to June 2020
Phase VI      July 2020 to September 2020
Phase VII      October 2020 to December 2020
Phase VIII     January 2021 to March 2021
Phase IX      April 2021 to June 2021
Phase X       July 2021 to September 2021
Phase XI      October 2021 to December 2021
Phase XII     January 2022 to March 2022

The Audit Reports are required to be submitted as per following schedule:

Time Schedule for Phase Audit Reports

 Period of Audit         Draft Audit            Reply by      Final Report along
                         Report submission      FACT Offices  with draft significant
                         by Auditors                          observations to be
                                                              submitted by auditors
 SApril to June 2019 On or before 7th   Within 15 days        Within 7 days
                     day of July 2019   from receipt of draft from date of
                                        report.               reply of draft report
 July to September On or before 7th day --DO--                 --DO--
 2019                of October 2019
 Oct to Dec 2019     On or before 7th   --DO--                --DO--
                     day of Jan 2020
 Jan to Mar 2020     On or before 7th   --DO--                --DO--
                     day of April 2020
 Apr to June 2020    On or before 7th   --DO--                --DO--
                     day of July 2020
 July to Sept 2020   On or before 7th   --DO--                --DO--
                     day of Oct 2020
 Oct to Dec 2020     On or before 7th   --DO--                --DO--
                     day of Jan 2021
 Jan to Mar 2021     On or before 7th   --DO--                --DO--
                     day of April 2021
 Apr to June 2021    On or before 7th   --DO--                --DO--
                     day of July 2021
 July to Sept 2021   On or before 7th   --DO--                --DO--
                     day of Oct 2021
 Oct to Dec 2021     On or before 7th   --DO--                --DO--
                     day of Jan 2022
 Jan to Mar 2022     On or before 7th   --DO--                --DO--
                     day of April 2022
     a. The Final audit reports with Executive Summary and Significant observations of Auditors
        (Attachment 4 & 5 to ANNEXURE D) are to be submitted to FACT Head of Internal
        Audit Department for issue to concerned Auditee department.

     b. The replies to the reports will be received by FACT Head of internal Audit department
        and forwarded to the concerned Internal Audit firm.

     c. c. All the working papers during course of audit will be the property of the FACT and
        handed over to Head of Internal Audit (FACT) on submission of final audit report.

8.0 The selected firms would have to deploy sufficient number of Chartered Accountant/ Cost
Accountant, semi-qualified persons and article assistants / Audit staff for reasonable duration of
time for conducting and completion of each Audit report.

The indicative chart of expected deployment of minimum staff / man-days for conducting Internal
Audit is given below.


 Sl.    Units / Offices            Minimum No. of Staff                       Minimum No. of
 No                                                                           Man-days
 .
 1      Corporate Head office    i)One Charted/Cost Accountant.               10 Man-days in 3
                                 ii) One semi-qualified person.               months period
                                 iii) Two Audit staff / article assistants.
 2      Udyogamandal             i)One Charted/Cost Accountant.               55 Man-days in 3
        Complex                  ii) Two semi-qualified person.               months period
                                 iii) Two Audit staff / article assistants.
 3      Cochin Division / FEW i)One Charted/Cost Accountant.                  20 Man-days in 3
                                 ii) One semi-qualified person.               months period
                                 iii) Two Audit staff / article assistants.
 4      Marketing Head office    i)One Charted/Cost Accountant.               10 Man-days in 3
                                 ii) One semi-qualified person.               months period
                                 iii) Two Audit staff / article assistants.
 5      Marketing State /Zonal / i)One Charted/Cost Accountant.               60 Man-days in 3
        ASC / SPD / Pvt ii) Two semi-qualified person.                        months period
        Warehouses               iii) Two Audit staff / article assistants.







9.0 Coverage of Audit Period:-

    For Head office, Udyogamandal complex, Cochin Division, FEW and Marketing Head office
the period of audit will be previous 12 months (one year period) for each program and with
respect to Marketing outside offices previous 3 months for every quarter for all the State /
Zonal / ASC / SPD / Private Warehouses.
10.0 Payment Terms:-

The details of minimum total audit reports to be covered during 2019-20 are given at Attachment
1 to ANNEXURE D. The minimum number of audit reports to be evenly phased out and
covered during each phase will be 21 and 167 reports for the areas of Head office and Marketing
outside offices respectively for the year 2019-20. Similarly, based on Audit Plan for 2020-21 and
2021-22, the minimum number of audit reports are to be evenly phased out during each phase
within the respective years. The payment of audit fees would be made in terms of percentage
specified below within 30 days from submission of these minimum number of final audit reports,
summarized executive reports and significant observations pertaining to that phase along with
tax Invoice. The tax invoice will be verified and certified by FACT Internal Audit Department
and payment will be released by Finance Department, subject to deduction of Income Tax at
source as applicable from time to time.

Statutory Taxes etc.: All other taxes or other statutory levies etc. shall be paid extra.

The payment would be released on Phase basis (for both the areas), as under:

S. No.                 Phase/ Period                  % age of Total FeePayable
1               April 2019 to June 2019                      8.33%
2               July 2019 to September 2019                  8.33%
3               October 2019 to December 2019                8.33%
4               January 2020 to March 2020                   8.33%
5               April 2020 to June 2020                      8.33%
6                July 2020 to September 2020                 8.33%
7               October 2020 to December 2020                8.33%
8               January 2021 to March 2021                   8.33%
9               April 2021 to June 2021                      8.33%
10               July 2021 to September 2021                 8.33%
11              October 2021 to December 2021                8.33%
12              January 2022 to March 2022                   8.33%

110 Period of Contract: The period of contract will be from 01.04.2019 to 31.03.2022.

10.0 General:

a. Tender Ref. No. : 01/FACT/INTERNAL AUDIT /2019-22

b. Last Date and Time for receipt of offer: 11.00 am on 20.03.2019

c. Date and Time of opening of Technical Bid: 11.00 a.m. on 21.03.2019

d. VALIDITY OF BIDS: Validity period of Bids should be up to 31.05.2019. No revision in
the bids would be allowed during the validity period of the bids.
e.The Applicants can apply / quote for one or both the areas as per para 2.1 above, however,
assignment shall be awarded for only one area to an applicant / bidder.

f.The tender documents are available at FACT website www.fact.co.in and CPP portal at
www.eprocure.gov.in / https://eprocure.gov.in/eprocure/app . The tender has to be uploaded
through online in the cpp portal(Only Online Tender Bid Submission).
Helpline Number : 9497334230/04842568374

g. Every page & supporting document forming part of the tender need to be numbered, signed &
sealed by the bidders.

For further details log on to www.fact.co.in & www.eprocure.gov.in

In case of requirement of any further information, please feel free to contact the undersigned.



                                                                                 M. Aravindan
                                                                       Asst. Gen. Manager (IA)
Encl:
1. General Terms & Conditions (Annexure-A)
2. Declaration Sheet (Annexure-B)
4. Scope of work, Quantum, periodicity and Reporting Formats (Annexure-D)
5. Application form for Internal Audit Assignment (Annexure E along with its proforma under
Annexure E1 to E9)
6. Undertaking format (Annexure F)
7. List of documents to be attached (Annexure G)




                                                                  Signature Not Verified
                                                                  Digitally signed by Aravindan Mariappan
                                                                  Date: 2019.02.22 12:15:50 IST
                                                                  Location: eProcure

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