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Tamil Nadu State Marketing Corporation Limited,Chennai, Tamil Nadu
January, 21st 2020
               TAMIL NADU STATE MARKETING CORPORATION LIMITED
              CMDA TOWER II, IV FLOOR, GANDHI IRWIN BRIDGE ROAD,
                                    EGMORE, CHENNAI-600 008.
                          PHONE: 044-28521970 FAX:044-28524634
---------------------------------------------------------------------------------------------- -----------

                                               TENDER NOTICE

        Sealed      tenders       are    invited      from      the    reputed       firms     of    Chartered
Accountants/Cost Accountants and independent Chartered Accountant/Cost
Accountant (Sole proprietorship) holding as on date, a valid certificate of firm
registration and full time certificate of practice issued by the Institute of Chartered
Accountants of India or the institute of Cost Accountants of India, as the case may
be, for empanelment for allotment / appointment for internal audit of retail vending
outlets/ shops, depots, office of the District Managers and office of the Senior
Regional Managers of TASMAC located all over the State of Tamil Nadu, Corporate
Office at Chennai for the Year 2020-21 which may be extended up to the year 2022-
23 on yearly basis at the discretion of TASMAC and mere empanelment shall not
give the right for appointment for internal auditing in TASMAC.


        Tender documents, with conditions and pre-qualifications, supplied free of
cost, may be obtained from the Office of the Managing Director, Tamil Nadu State
Marketing Corporation Limited, IV Floor, CMDA Tower-II, Gandhi Irwin Bridge
Road, Egmore, Chennai-600 008, on any working day, upto 02.00 p.m on 17th
Feb 2020. The tender documents may also be downloaded from Government of
Tamil       Nadu         website         (www.tenders.tn.gov.in)                /      TASMAC            website
(www.tasmac.co.in) free of cost. The sealed tenders should be submitted/ dropped
in the tender box kept at reception of the above address before 03.00 p.m. on 17th
Feb 2020 and will be opened in the presence of the tenderers, who choose to be
present at 04.00 p.m. on 17th Feb 2020, at the above address.



                                                                                MANAGING DIRECTOR
                                                                               Page 1 of 14

                                                                                  Price: Nil
                                                                           Not transferable
         TAMIL NADU STATE MARKETING CORPORATION LIMITED
           IV FLOOR, CMDA TOWER ­II, GANDHI IRWIN BRIDGE ROAD,
                        EGMORE, CHENNAI ­600 008
                   PHONE: 044-28521970, FAX : 044-28524634


                               TENDER DOCUMENT
1    Sealed Tenders are invited by the Managing Director, Tamil Nadu State Marketing
    Corporation Limited, Chennai (TASMAC) from the reputed firms of Chartered
    Accountants/Cost Accountants (partnership firm) or independent Chartered
    Accountant / Cost Accountant (sole proprietorship) holding as on date, a valid
    Certificate of firm Registration and full time Certificate of Practice issued by the
    Institute of Chartered Accountants of India or the Institute of Cost Accountants of
    India. The firms of Chartered Accountants/Cost Accountants or independent
    Chartered Accountant/Cost Accountant (sole proprietorship) should satisfy minimum
    eligibility conditions given in clause 3 and clause 11 for empanelment for
    allotment/appointment for internal audit of retail vending outlets/shops, depots, office
    of the District Managers and Office of the Senior Regional Managers of TASMAC
    located all over the State of Tamil Nadu, Corporate Office at Chennai for the year
    2020-21 which may be extended up to the year 2022-23 as per the instructions issued
    by TASMAC from time to time. Mere empanelment shall not give right for
    appointment for internal auditing in TASMAC.
             The number of retail vending shops and Turnover mentioned in the Appendix ­
    1 is only approximate and will not in any manner, bind on TASMAC. The final audit
    units would vary depending upon actual requirement.
2   DUE DATE AND TIME
    a) The tender documents (not transferable) can be obtained at the above address on
       any working day up to 2:00 P.M on 17th February 2020 free of cost. Alternatively,
       the tender documents may be downloaded from the Government of Tamil Nadu
       website (www.tenders.tn.gov.in) or TASMAC website (www.tasmac.co.in) free of
       cost.
    b) The tender should be addressed to and reach the Managing Director, Tamil Nadu
       State Marketing Corporation Limited, IV Floor, CMDA Tower ­ II, Gandhi Irwin
       Bridge Road, Egmore, Chennai ­ 600 008 on or before 17th February 2020 at 3:00
       P.M. Tenders received after the due date and time including postal delay will be
       summarily rejected.
3   ELIGIBILITY FOR PARTICIPATION (MANDATORY CONDITIONS)
    a)   Only Chartered Accountant firms (partnership firm) or Cost Accountant firms
         (partnership firm) holding, as on date, a valid certificate of firm registration or
         independent Chartered Accountant or Cost Accountant (sole proprietorship)
         having full time Certificate of Practice issued by the Institute of Chartered
         Accountants of India or the Institute of Cost Accountants of India, as the case
                                                                            Page 2 of 14

   may be, will be eligible for participation for the empanelment. Subject to eligibility
   conditions as per Appendix ­ 7.
b) The firm should have minimum one ACA/FCA in case of Chartered Accountant
   firm or ACMA/FCMA in case of Cost Accountants firm.
c)   The firm should have minimum four semi-qualified audit assistants {CA (Inter)
     /CMA (Inter)/ CS (Inter) / a degree or post graduate degree with accountancy and
     auditing as major subject} or article clerks for audit in TASMAC.
d) The firm should have minimum one year experience in auditing Public Sector
   enterprises (either Central or State government) including Co-operative societies,
   Co-operative banks or Public sector banks. .
e)   The firm should offer to cover at least 120 shops within a district or within the
     adjoining district or within any district within the Region in which the firm is
     located or the branch office of the firm is located. Audit units details, district,
     depot & regions are given in Appendix­1.
f)   The annual turnover for financial year 2018-19, of the audit firm, should not be
     less than ten lakh rupees (Rs. 10 Lakhs).
g) The composition of audit fee /stock verification fee in the annual turnover of the
   audit firm should not be less than two lakh rupees.
h) The proprietor or partners of the firm or any CA or CMA employed/associated
   with the firm should have not been debarred or cautioned by Institute of
   Chartered Accountants of India / Institute of Cost Accountants of India / Central
   or State Public Sector Enterprise / Government (Central/State) during the last
   three years;
i)   A member of Institute of Chartered Accountants of India / Institute of Cost
     Accountants of India who is holding part-time Certificate of Practice from the
     institute is not eligible for the empanelment/appointment.
j)   As per the directives of Government of Tamil Nadu, there should be a gap of
     three years between two audit assignments in TASMAC. Please refer Appendix ­
     7 regarding eligibility.

k) The prospective eligible Chartered Accountants / Cost Accountants should not
   engage (in audit of TASMAC) any partner / qualified staff / semi-qualified audit
   assistant / article clerks who were previously engaged by any other Chartered
   Accountants / Cost Accountants for the tax audit/internal audit /statutory audit
   during the three financial years ­ 2017-18, 2018-19, and 2019-20 in internal audit in
   TASMAC. Please refer Appendix ­ 7 regarding eligibility.
l)   Individual Chartered Accountant / Cost Accountant or firm of Chartered
     Accountants /Cost Accountants who were appointed by TASMAC in the previous
     year and have not carried out the job and/or not carried out the jobs satisfactorily
     after acceptance shall not be considered for empanelment/appointment.
m) Only those independent/firms of Chartered Accountants /Cost Accountants who
   have applied in response to our advertisement in the press and on the website of
   TASMAC or website of Government of Tamil Nadu within the due date and time
   are eligible for empanelment.
                                                                                 Page 3 of 14

4   AMENDMENT TO THE TENDER CONDITIONS

    a)    TASMAC reserves the right to amend any or all the conditions of the Tender
          including modification relating to due date and time for submission of bids without
          assigning any reasons whatsoever.

    b) The amendment to the Tender conditions will be notified in the TASMAC website
       (www.tasmac.co.in). It shall be the responsibility of the applicants to periodically
       browse TASMAC website till the closing date of this Tender for any amendment
       or corrigendum issued in connection with this Tender. TASMAC is not
       responsible for any misrepresentation of the provisions of this tender document on
       account of the failure of the applicants to update the tender documents based on
       changes announced through the website. Provided, no such changes would be
       effected within 72 hours prior to the time fixed for opening of the bid documents.

5   MODE OF DESPATCH

    The filled in tender documents should be addressed to the Managing Director, Tamil
    Nadu State Marketing Corporation Limited, IV Floor, CMDA Tower ­ II, Gandhi
    Irwin Bridge Road, Egmore, Chennai ­ 600 008 by designation and should be only in
    sealed covers sent by registered post / speed post with acknowledgement due or
    handed over in person or dropped in the box kept for this purpose at Corporate
    Office, Chennai. Tenders received in ordinary covers without seal will be rejected.

6    GENERAL BID

     a)      Tenders should be sent in single sealed cover containing sealed Cover `A' and
             sealed Cover `B'.
     b)      The Cover `A' should contain the General terms and conditions of the tender
             along with duly filled in all appendixes and signed in all pages and other places
             specified for this purpose and all supporting documents. The tender applicant
             should indicate the details of number of shops in a district along with district
             proposed to be covered by them for internal audit in the Appendix ­ 2/5.
     c)      Cover `B' should contain scanned soft copy of duly filed in tender terms and
             conditions and appendixes in PDF format in "Read Only CD".

     d)      The passport size photograph of partners/proprietor/audit staff proposed for
             allocation for audit of TASMAC and scanned copies of the same should be
             submitted in JPG file format with file size between 75 kb to 100 kb and with
             300 x 300 pixels (width x height) with bit depth 24.

7   SUPERSCRIPTION
    The top Cover, Cover `A', and Cover `B' should be superscribed as "Empanelment of
    Internal Auditors".
                                                                                 Page 4 of 14

8    EARNEST MONEY DEPOSIT/SECURITY DEPOSIT AND COST OF TENDER

     Earnest Money Deposit and Security Deposit are not required for this tender and the
     cost of the tender document is nil.

9    DETAILS TO BE FURNISHED AND MODE OF PRESENTATION

     a) The offer / tender applications should contain all information and supporting
        documents as required Appendixes 2/5
     b) The application will be rejected if the information submitted in the tender is
        incomplete, found to be false, or misleading.
     c) Telegraphic, Telex, Fax, e-mail or open letter offers will not be accepted.

10    OPENING OF TENDER
     a) The bids received up to 3:00 P.M. on 17.02.2020, will be opened at 4:00 P.M. on
        17.02.2020 by the Managing Director, TASMAC or an Officer authorized by him
        on his behalf at the Corporate Office of TASMAC, Chennai in the presence of
        such of those tenderers or their representatives who may be present at the time of
        opening.

     b) The representatives of the tendering firms who are attending the opening of the
        tenders should bring the letter of authority, in the format given in Appendix ­ 6,
        from the tendering firms which they represent to identify their bona-fide.
11    EVALUATION OF BIDS

     a) The Committee consisting of the Managing Director, General Manager (Finance),
        Company Secretary, General Manager (Wholesale & Administration) and Chief
        Accounts Officer of TASMAC will evaluate the applications of the firms. The
        firms which do not satisfy the mandatory conditions as per clause 3 will be
        summarily rejected.

     b) The offer with complete information with supporting documents as per
        Appendix - 5 will only be evaluated.

     c) Marks will be awarded by following criteria given below while evaluating the
        application (tender).
                                                                                 Page 5 of 14




Name & Address:



PAN No:


GST No:
    Sl  Norms                            Basis of Marks                    Maximu       Minimum
   No.                                                                        m            score
                                                                              score        required
   1      Year of establishment of the       2 marks for each year         10           2
              firm / sole proprietorship
   2      Number                       of ·        2 marks for each partner 8           2
              partner(s)/qualified        having ACA/ ACMA or qualified
              assistant(s)                assistant having CA/CMA
                                           · 4 marks for each partner
                                             having     FCA/ FCMA
   3      Number of semi-qualified        1 marks for each semi-qualified 10            4
          assistants - 4                      assistant or article clerk
          {CA(Inter)/CMA(Inter)/ CS
              (Inter) / a degree or post
              graduate degree with
              accountancy and auditing
              as major subject} or 4
              article clerks for audit of
              120 retail shops per
              month or depot or district
              manager office or senior
              regional manager office or
              corporate office
   4      Experience                   in 2 marks for each year             10          2
          statutory/internal auditing of
          Public Sector
          Enterprises (either Central or
              State Government Public
              Sector        Undertakings)
              including      Co-operative
              societies,     Co-operative
              banks or public sector
              banks
                                                                                Page 6 of 14

5    Whether the firm (including     ·   20 marks for within the           20           10
        its branch) is located            district
        within the District or
                                     ·   10 marks for adjoining
        adjoining Districts for
        which    expression     of       District or within the
        interest / tender for            region
        empanelment is given by
        the firm
6    Annual turnover of Individual One mark for each Rs.1 lakh             20           10
     Chartered Accountant / Cost
     Accountant or firm of
     CAs/CMAs


     d) The tender submitted by tenderer who has not scored minimum marks against any
        of the norm will be rejected. In other words, tenders who have scored minimum
        marks against all the norms will only be empanelled.
     e) Tenderer(s) who have scored maximum marks for a location of TASMAC as audit
        unit will be considered for appointment as Internal Auditor(s). In case where more
        than one tenderer scored same marks opting for same location of TASMAC as
        audit unit the appointment will be based on the location of audit firm.
     f) For selection of firms for empanelment on the basis of above evaluation criteria,
        Management's discretion is final and the Management reserves the right to reject
        any prospective applicant without assigning any reason whatsoever.
     g) TASMAC reserve right to appoint any firm within the empanelment for
        appointment as internal auditors and mere empanelment shall not give right for
        appointment for internal auditing in TASMAC.

12   AGREEMENT
     a) The empanelled auditors should execute an agreement for the fulfillment of the
        internal audit service contract in 100 non judicial stamp paper in the model form
        enclosed in Appendix ­ 3 with in fifteen days from the date of acceptance of the
        audit assignment.
     b) The expenses incidental to the execution of agreement shall be borne by the
        successful tenderer.
     c) The conditions stipulated in the agreement form and tender document should be
        strictly adhered to and violation of any of the conditions will entail termination of
        the contract without prejudice to the right of TASMAC including right to recover
        any consequential losses from the successful tenderer
     d) The Appointment Order / Engagement Order will be released after execution of
        the above contract by the Managing Director, TASMAC or by any officers duly
        delegated for this purpose.
     e) The actual number of audit units would vary and will be communicated by the
        Managing Director, TASMAC
                                                                                     Page 7 of 14



13        COMPOSITION OF AUDIT TEAM AND CONDUCT OF AUDIT

     a)    The audit team should consist of minimum of four semi-qualified
           assistants/article clerks for auditing maximum of 120 retail vending shops within
           15 days per month (@ one audit staff for two shops per day for 15 days in a
           month).

     b)    A partner/sole proprietor of the audit firm must directly conduct audit of 10 per
           cent of retail vending shops allotted.

     c)    The audit firm should consists of qualified, semi-qualified assistants {CA (Inter)
           / CMA (Inter) / CS (Inter) / a degree or post graduate degree with accountancy
           and auditing as major subjects} and/or article clerks.
     d)    The allotment/entrustment of audit of retail vending shops to any single audit
           firm shall normally be in the range between 70 shops and 120 shops per month
           in a particular district. However, TASMAC shall reserve the right to entrust less
           or more number of shops for any firm taking into consideration of number of
           eligible audit staff of that firm and other necessities and circumstances.
     e)    The Senior Regional Managers may choose the Internal Auditors of neighboring
           District or Regional Auditor to conduct the second cycle audit between 15 th and
           30th/31st of the month covering maximum number of 10 per cent of retail vending
           shops in the respective District at the prescribed shop audit fee.
           (i) The Internal Auditor may also conduct second cycle audit based on the
               comparative analysis of the parameters of all shops allotted to the concerned
               audit firm namely (i) volume of sales, (ii) stock holding level, (iii) latest date of
               spot audit, (iv) shortage history (v) maintenance of records, (vi) location of
               the shop, etc. The reasons for selection of a particular shop should be
               indicated in the "Second Cycle Internal Audit Report".
           (ii) The internal audit firm should not undertake the second cycle audit in a shop
                for two consecutive months without any analysis and reasons recorded in the
                second cycle audit report.
          (iii) The Second Cycle audit should not be conducted in any shop within 10 days
                of conducting spot in that shop.
          (iv) The Second Cycle audit should start only after 15 th of the month and should
               be completed within the end of the month (30 th/31st).
           (v) The person who conducted spot audit in a particular shop in a month should
              not conduct the second cycle audit of the same shop in that month.
           (vi) The proprietor or partner of the CA/CMA Audit Firm must conduct at least
                one shop out of the shops selected for audit in Second Cycle Audit.
           (vii)A separate audit report namely "Second Cycle Internal Audit Report" should
                be submitted in the same format and in the manner as applicable the
                monthly Internal Audit Report.
                                                                            Page 8 of 14

     (viii) The due date for submission of the "Second Cycle Internal Audit Report"
            shall be 5th of the following month. For example, if the second cycle audit is
            conducted between 15th April 2020 and 30th April 2020, then the due date
            for submission of "Second Cycle Internal Audit Report" shall be 5th May
            2020.
     (ix) The penalty for delayed submission of internal audit report shall also be
          applicable for the "Second Cycle Internal Audit Report".
     (x) The Second Cycle Internal Audit is compulsory for all audit firms which are
         conducting the internal audit of retail vending shops.
     (xi) A separate Bill should be submitted for the Second Cycle Internal Audit for
          every month.
f)   The number of retail vending shops taken up for audit for each audit staff
     (qualified/semi-qualified/article clerk) in a day must not exceed two.
g)   The monthly audit of each District Manager's Office should be undertaken for
     the minimum period of five working days by two audit staff.
h)   The monthly audit of office of the District Manager shall be entrusted on
     rotation basis to any of internal audit firms who are auditing retail vending shops
     of the concerned district.

i)   The monthly audit of each Senior Regional Manager's office should be
     undertaken for the minimum period of four working days by two audit staff.

j)   The monthly audit of each Depot should be undertaken by a team of two audit
     staff for minimum four working days.

k)   The monthly audit of Corporate Office should be undertaken by a team of four
     audit assistants for a minimum ten working days.
l)   The Audit Team Members should carry Photo Identity Card issued by the Audit
     Firm. On cessation of audit assignment either due to expiry of tenure or due to
     termination of audit, the staff leaving the audit firm should surrender the Photo
     Identity Card to the concerned audit firm.
m)   Normally the audit staff identified and allocated by the audit firm and approved
     by the Corporate Office, TASMAC, Chennai for internal audit of TASMAC
     should not be changed. However, under certain circumstances beyond control
     of the Audit Firm and/or TASMAC, if the audit staffs need to be changed in any
     manner, it may be done with the written approval of the Managing Director of
     TASMAC subject to verification of credentials of the new incumbent.
n)   The audit staff identified and to whom audit allocated by the audit firm and
     approved by the Corporate Office, TASMAC, Chennai for internal audit of
     TASMAC should have not been employed or engaged by the firms who have
     disqualified in any manner as stipulated in the tender. TASMAC shall reserve the
     right to file a criminal case (cheating, falsification, etc.) under Indian Penal Code
     or other applicable Act in Court of Law, notwithstanding Arbitration clause
     stipulated in this Tender, if this condition is violated, knowingly or unknowingly,
                                                                           Page 9 of 14

     by the audit firm/audit staff and TASMAC reserve the right to claim damages
     equivalent to 10 times of audit fee paid or payable to the firm during the contract
     duration.

o)   The Internal Auditor should render and deliver internal audit services for the
     units of TASMAC in conformity with the Standards of Internal Audit issued by
     the Institute of Chartered Accountants of India in so far those Standards are not
     in contrary with the Act, Rules, Regulations, Orders applicable to TASMAC as
     well as rules, regulations, orders, guidelines, manual, instructions, etc. issued by
     TASMAC from time to time, and in consultation with the concerned officials of
     D.M offices / SRM offices / Depots / Corporate Office

p)   TASMAC shall give instructions or directions to the audit firm or staff normally
     in writing. However, whenever TASMAC give oral instructions/directions to
     firm/staff, the concerned audit firm/staff may act upon such oral
     instructions/directions subject to a condition that the concerned the authorized
     representative of the audit must send report in hard copy and in email (digitally
     signed) to the Corporate Office within 24 hours regarding the oral
     instructions/directions and action taken by the Internal Auditors thereon.

q)   The internal auditors should not sub-contract the audit work to any firm or other
     person(s) even whether such persons are qualified Chartered Accountants / Cost
     Accountants or not.
r)   If the progress and/or performance of the Internal Auditors are not satisfactory,
     TASMAC reserves the right to terminate the empanelment and/or appointment
     of the internal auditors with prior notice of one week in writing.
s)   The appointment of the Internal Auditors, from the list of empaneled internal
     auditors, will be for the period starting from 01st April 2020 to 31st March 2021
     at the first instance and extendable by two financial years ­ 2021-22 and 2022-23
     at the discretion of TASMAC.

t)   The illustrative audit areas and checks for conducting internal audit engagement
     are given Appendix ­ 4 which are not exhaustive. The internal auditors should
     conduct the audit thoroughly and comment on all the major and minor
     irregularities observed with proper recommendations as per the rules and
     regulations for timely corrective action by TASMAC

u)   The Audit Firm will be debarred from getting in future the internal audit in
     TASMAC in the following cases ­

      i)     If the firm obtains appointment on the basis of false information / false
             statement.
      ii)    If the firm does not take up audit in terms of appointment letter.
      iii)   If the firm does not submit audit report, complete in all respect in terms
             of appointment.
                                                                                 Page 10 of 14

     v)      In case of non-compliance to any of the terms and conditions of the tender /
             agreement entered into or deficiency in performance or violation of code of
             conduct prescribed by the Institute of Chartered Accountant of India or Institute
             of Cost Accountant of India, the issue will be referred to the concerned institute
             for necessary action in addition to other appropriate action deemed fit by
             TASMAC.
14    AUDIT REPORT
     a)        The Internal Audit Report and Interim Internal Audit Report should be
               submitted in hard form (paper form) in person/post as well as soft form
               (electronic records) by email as detailed below. The details of email IDs will be
               intimated upon appointment.
                        Hard Copy (paper                               E-mail (digitally signed
                          form) of audit          E-mail               each and every page of
          Audit unit       reports and       (MS word  and MS             audit report and
                            annexures              excel)               annexures pdf files)
     Retail             Concerned District a) Concerned               a) Concerned District
     Vending            Manager               District Manager            Manager
     Shops                                 b) Concerned Senior        b) Concerned Senior
                                              Regional Manager            Regional Manager
                                           c) Corporate Office        c) Corporate Office
     Office of the      Concerned District a) Concerned        a) Concerned District
     District           Manager               District Manager    Manager
     Manager                               b) Concerned Senior b) Concerned Senior
                                              Regional Manager    Regional Manager
                                           c) Corporate Office c) Corporate Office
     Depot and          Concerned Depot      a) Concerned Depot       a) Concerned Depot
     Office of the      Manager                 Manager                  Manager
     Depot                                   b) Concerned             b) Concerned District
     Manager                                    District Manager         Manager
                                             c) Concerned Senior      c) Concerned Senior
                                                Regional Manager         Regional Manager
                                             d) Corporate Office      d) Corporate Office
     Office of the      Concerned Senior     a) Concerned Senior a) Concerned Senior
     Senior             Regional Manager        Regional Manager    Regional Manager
     Regional                                b) Corporate Office b) Corporate Office
     Manager
     Corporate          Managing Director     Corporate Office        Corporate Office
     Office

     b)        The audit firm shall conduct the internal audit of Retail Vending Shops /
               Depots / DM office / SRM office / Corporate Office of TASMAC, and
               submit the audit report on monthly basis on or before 30th/31st of following
               month in which audit was undertaken. For example, the internal audit report
               should be submitted on or before 31st May 2020 for audit relating to
               transactions pertaining to the month of April 2020 but conducted in May 2020.
     c)        The partner of the audit firm /sole proprietor must discuss each and every
               aspect concerning the internal audit function and the internal audit reports with
                                                                                Page 11 of 14

              the unit head before submitting the audit report to TASMAC. Both partner of
              the audit firm /sole proprietor and unit head must sign in each and every page
              of internal audit report with seal and with the word "seen and discussed".
     d)       The Internal Audit Report must be in the prescribed format and contain such
              annexure as prescribed from time to time.

     e)       All Internal Audit Reports must contain compliance report on the unsettled
              audit observations in the previous internal audit reports.

     f)       Special Audit Report or Interim Internal Audit Report may be submitted within
              24 hours upon detection of major irregularity in the course of audit.

15        PAYMENT OF AUDIT FEE

     a)     700 per month per retail vending shop plus applicable taxes shall be paid

     b)      45,000 per month for auditing Corporate Office, 2500 per month/per depot
           for auditing IMFS Depot, 6000 per month/per Senior Regional Manager's Office,
             6000 per month/per District Manager's Office plus applicable taxes

     c) TA/DA will not be paid separately.

     d) Boarding, lodging and local transportation will not be provided by TASMAC

     e) The revision of audit fee is at the discretion of TASMAC

     f) 100 per cent payment of internal audit fee, subject to clause 16, shall be made by the
        Corporate Office through online "Electronic Clearance System" ECS /RTGS and
        only after receiving a certificate from the concerned audit unit that the internal
        auditor has carried out the audit in accordance with the terms and conditions and
        instruction issued from time to time by TASMAC

     g) TASMAC would reimburse the travelling expenses incurred by the Internal
        Auditors for attending audit review meeting held at the Office of the District
        Manager/ Office of the Senior Regional Manager/ Corporate Office subject to the
        condition that such travel expenses would be limited to fare charged for Non A/C
        sleeper class in railway or non A/C bus fare in the Government bus. Subject to
        such condition as may be prescribed from time to time.

     h) Expenditure, if any, relating to preparation and submission of internal audit reports
        (hard form/soft form) shall be borne by the internal auditors and TASMAC will
        not reimburse the same under any circumstances.

     i) The successful applicants have to furnish required documents and information as
        decided by the Management for payment of audit fee through ECS/RTGS.
                                                                               Page 12 of 14

16         PENALTY FOR NON-FULFILLMENT OF TENDER /CONTRACT

     a) For delay in submission of audit reports (hard form as well as soft form) against
        the stipulated date, subject to force majeure conditions, penalty equivalent to two
        per cent per day subject to 20 per cent of total audit fee plus applicable GST thereon
        for the month will be levied.
     b) The total number of shops audited should not exceed two shops per day per
        assistant/auditor. If this condition is violated, then audit fee will not be made for
        all shops audited by the particular audit assistant/auditor for the specific dates
        when he/she exceeded the maximum limit of two shops per day.

     c)    Audit of 10% of retail vending shops allotted to the auditor/audit firm must be
           audited by the auditor/partner of the audit firm, failure to conduct audit in
           minimum of 10% of retail vending shops by the auditor/partner of the audit firm
           will result in proportionate deduction of internal audit fee.






     d) In respect of internal audit services done inadequately or non-fulfillment of
        internal audit services or non-observance of any of the conditions of the tender
        and/or contract, other than delay in submission of audit report, the internal auditor
        shall pay a penalty an amount equal to the actual loss incurred by TASMAC or
        forfeiture of internal audit fee whichever is higher.

17        ACCEPTANCE AND WITHDRAWAL

      a)     The final acceptance of the tender is entirely vested with the Managing
             Director, TASMAC who reserves the right to accept or reject any or all the
             tenders without assigning any reason whatsoever. There is no obligation on the
             part of TASMAC to communicate with the rejected tenderers. After
             acceptance of the tender by TASMAC, the tenderer shall have no right to
             withdraw his tender or claim higher fee/amount for the service of internal
             audit.

      b)     The offers that are not supported with relevant documents and any form of
             misrepresentation made in respect of documents submitted will not be
             considered for appointment as Internal Auditor and no other correspondence
             in this respect will be entertained.
      c)     Tenders with incomplete information will be summarily rejected.
      d)     The internal audit fee as per clause 15 is to be accepted and same shall be final
             and binding
      e)     The particulars given should be complete and correct and if any of the
             statements made or the information so furnished in the Tender is later found
             not correct or false or there has been suppression of material information, the
             firm would not only stand disqualified from allotment but would be liable for
             disciplinary action under the Chartered Accountants Act, 1949 and the
             regulations framed thereunder or under the Cost and Works Accountants Act,
             1959 and the regulations framed thereunder as the case may be.
                                                                                Page 13 of 14



      f)    The Managing Director reserves the right:
             i) to reject all or any of the tenderers without assigning any reason
             ii) to split up the tender, and
             iii) to negotiate with the tenderers before entering into agreement.

18   COMPLYING WITH THE ANTI-FRAUD CODE OF TASMAC
             The tenderer is unconditionally agreed to abide by and agreed to the `Code of
     Prevention and Detection of Fraudulent Acts in Tamil Nadu State Marketing
     Corporation Limited ­ 2014' and not indulge or allow anybody else working in their
     organization and in TASMAC to indulge in fraudulent activities and would
     immediately apprise TASMAC of the fraud/suspected fraud as soon as it comes to
     their notice.

19   DISPUTES, ARBITRATION AND JURISDICTION OF COURTS

     a) All disputes and claims, that may arise between TASMAC and the tenderers arising
        out of or in any way concerning any point, matter or clause of this contract shall be
        referred to Arbitration only and not to any court of Law and the Arbitration for all
        purpose regarding this application will be with the person mutually agreed by
        TASMAC and the tenderer and the Arbitration proceedings shall be only at the city
        of Chennai. The award of such Arbitrator shall be final and binding on the parties.

     b) The Courts of Chennai City alone will have exclusive jurisdiction relating to all
        disputes or follow up action arising out of or relating to the Arbitration proceedings
        or other legal proceedings

     c) The person mutually agreed by TASMAC and the tenderer shall act as the arbitrator

     d) The Tenderers while sending their Tenders should enclose a copy of the tender
        document signed in all pages in token of accepting the above Tender conditions
        and other information stated in the tender that they have understood and accepted
        them fully
                                                                                             Page 14 of 14



Tenders received without signed tender documents including appendixes shall be
rejected summarily. The tenderer must sign and affix his seal (Round Seal) in every
page of the tender document.

I / We, the sole proprietor / partners of M/s. ____________________, Chartered
Accountants / Cost and Management Accountants do hereby jointly and severely confirm and
declare that I / We have gone through the terms and conditions and will abide by them as laid
down above.

Place                                                                Signature of the Applicant
                                                                              With Seal
                                                             Name:
                                                             Membership No.
Date                                                         FRN/COP No

Note: The above tender document duly signed along with appendixes duly signed should be put in a sealed cover
and marked as "COVER-A".
                                                                        Appendix ­ 1
                   RETAIL VENDING SHOPS AND TURNOVER
                                                                        Approximate
                                              Average Sales per day   Average Sales per
Sl.                                  No. of        in Volume            day in Value
              Name of the District                 (in Cases)
No                                   Shops                                 (Rs.)
                                                IMFS       BEER        (`IN LAKHS)
 1    CHENNAI(C)                       99       3623        1986           253.94
 2    CHENNAI(N)                      111       3921        1494           248.36
 3    CHENNAI(S)                      101       4205        2550           300.67
 4    KANCHEEPURAM(NORTH)             131       5884        3430           394.47
 5    KANCHEEPURAM(SOUTH)             105       5321        2604           336.15
 6    TIRUVALLUR(EAST)                219       6460        2864           420.69
 7    TIRUVALLUR(WEST)                126       3844        1249           229.07
 8    COIMBATORE(NORTH)               158       6153        2863           403.93
 9    COIMBATORE(SOUTH)               130       5630        2013            345
10    TIRUPPUR                        236       8376        3256           517.54
11    ERODE                           198       6087        2276           367.39
12    THE NILGIRIS                     59       1821        452            109.89
13    MADURAI(SOUTH)                  152       3055        1084           180.48
14    MADURAI(NORTH)                  113       2783        1053           169.72
15    DINDIGUL                        154       4044        1638           245.93
16    SIVAGANGA                       130       2588        1064           159.47
17    RAMNAD                          118       2867        1043           172.20
18    THENI                            92       2427        686            142.14
19    VIRUDHUNAGAR                    168       3352        1180           196.43
20    TIRUNELVELI                     155       4983        1291           296.38
21    TUTICORIN                       143       3242        832            191.31
22    KANNYAKUMARI                    103       4155        1000           244.11
23    TRICHY                          177       5388        2505           336.78
24    THANJAVUR                       154       5827        1933           348.82
25    KARUR                            90       2162        1205           138.00
26    PUDUKKOTTAI                     142       3481        1309           212.16
27    CUDDALORE                       142       4062        1382           239.63
28    VILLUPURAM                      217       4420        2468           275.35
29    TIRUVARUR                       106       2962        639            170.94
30    PERAMBALUR                       88       2625        1220           161.03
31    NAGAPATTINAM                     99       2636        762            154.85
32    SALEM                           211       7389        3433           453.97
33    DHARMAPURI                       60       2683        1330           163.24
34    NAMAKKAL                        188       4313        2106           271.75
35    KRISHNAGIRI                     119       3775        2188           239.35
36    VELLORE                         107       4019        1767           244.48
37    ARAKKONAM                        80       2405        907            139.80
38    TIRUVANNAMALAI                  216       4581        2275           276.52
      Total                          5197      157550      65337          9751.95
                 DETAILS OF DEPOTS WITH STOCK TRANSFER AND FL2 AND FL3 SALES
                                                                      Approx                 Approx
                                                                  Stock transfer/           Closing
Sl                                                                 Sales per day           Stock cases
         Depot                         Location
No                                                                      cases
                                                                  IMFS BEER              IMFS    BEER
 1 AMBATTUR-III       Plot No.B4, Industrial Estate, Ambattur, Chennai,    7074   4128   40397   38801
                      Tamil Nadu - 600 053
                      IMFS     Depot,      Bangalore     High      Road,   3375   1199   23717   28861
                      Chembarambakkam Village,Thiruvallur District,
                      Tamil           Nadu            -          600123
 2 TMZ - II
 3 AMBATTUR - II      Plot No.B4, Industrial Estate, Ambattur, Chennai,    7236   2903   36261   39765
                      Tamil Nadu - 600 053
 4 AMBATTUR-I         Plot No.B4, Industrial Estate, Ambattur, Chennai,    7145   1580   40570   28084
                      Tamil Nadu - 600 053
                      IMFS     Depot,      Bangalore     High      Road,   4103   1472   34401   29164
                      Chembarambakkam Village,Thiruvallur District,
                      Tamil           Nadu            -          600123
 5 TMZ - I
                      14 to 18, SIDCO Industrial Estate, Sevilimedu        7059   3176   20562   20355
                      Village, Kancheepuram, Tamil Nadu - 631502
 6 KANCHEEPURAM
 7 TIRUVALLUR   G-29 and 30, Industrial Estate, SIDCO Road,                4116   1312   16060   12159
                Kakalur, Tamil Nadu, 602003
                IMFS      Depot,     Bangalore      High    Road,          7961   3408   44920   62940
                Chembarambakkam Village,Thiruvallur District,
                Tamil           Nadu             -         600123
 8 TMZ - III
 9 TRICHY       72, C.P.3, SIDCO Estate, BHEL Nagar,                       6381   2542   35648   24420
                Thuvakudi, Tamil Nadu, 620015
10 KUMBAKONAM   Tasmac limited Industrial Estate, Thirubuvanam,            2232   519    23447   15112
                Thiruvidaimarudhur Road , Kumbakonam, Tamil
                Nadu, 612001
11 THANJAVUR    50/57, TANSIDCO Complex, Nanjikottai Road,                 3941   894    32186   18236
                Thanjavur, Tamil Nadu, 613006

12 PUDUKOTTAI         5/B1, SIPCOT Industrial Complex, Pudukkottai,        3793   1102   23683   16244
                      Tamil Nadu, 622002
13 CUDDALORE          SIDCO Industrial Estate Complex, Kudikadu,           2758   925    26107   11530
                      Tamil Nadu, 607005
                      Tamil Nadu Ware Housing Corporation, V.S.            3252   1106   18544   23210
                      Vellapatty Post, , Tamil Nadu, 639004
14 KARUR
15 THIRUVARUR         R.S.No.461/2, 461/4 and 462/1, Master Plan           3369   427    20007   15647
                      Complex, Mannargudi Road,, Vilamal, Tamil
                      Nadu,                               610004
                      59 A, Compartment No.II, Tamil Nadu ware          4042   1479   30074   24936
                      Housing Corporation, Chennai Trunk Road,
                      Villupuram,    Tamil     Nadu,    605602
16 VILLUPURAM
17 PERAMBALUR         North Madhavi Road, Elambalur Post, Tamil         3323   751    21292   27485
                      Nadu, 621220
                      pblrdm@yahoo.com
                      B6, Industrial Estate, Compartment No. 2,         4058   1722   21965   23740
                      Kappalur Village, Thirumangalam, Tamil Nadu,
                      625008
18 MADURAI (R)
                      1, Madurai Rameswaram National Highway,           3886   993    19695   13601
                      Manalur   Post,  Tamil  Nadu,    630611
19 MADURAI (U)
20 DINDIGUL           TASCO Unit, Mulipadi, Mulipadi, Dindigul, Tamil   3768   1289   32798   33085
                      Nadu, 624005
21 RAMNAD             139, Master Plan Complex, Madurai Rameswaram      2652   380    24270   18221
                      Road, Sakkarakottai Village, Ramanathapuram,
                      Tamil Nadu, 623503
                      29-34, SIDCO Industrial Estate, Soolakkarai,      5799   1443   23407   12965
                      Soolakarai, Virudhunagar, Tamil Nadu, 626003
22 VIRUDHUNAGAR
23 SIVAGANGA    Narikuruvar Colony, Thondi Road, Palamalai              2063   446    21258   16390
                Nagar, Soorakulam Village, Sivagangai, Tamil
                Nadu, 630606

24 TIRUNELVELI        TASCO Unit, Melapalayam, Melapalayam,             4796   474    28313   11833
                      Tirunelveli, Tamil Nadu, 627005

25 TUTICORIN          C-104, SIPCOT Industrial Complex, Madurai         3554   232    26398   6644
                      Thoothukudi Bye Pass Road, Tuticorin, Tamil
                      Nadu, 628008
26 NAGERCOIL          IMFS Depot, Bethel Nagar, Senbagaramanputhur,     5971   886    32482   20463
                      Aaralvaymozhi, Thovalai Taluk, Kanyakumari,
                      Tamil Nadu, 629301
27 THENI              IMFS Depot, Karuvelnaikkanpatty, Theni, Tamil     2497   535    24162   16116
                      Nadu, 625531
28 COIMBATORE(S)      No.305, Vilankuruchi Road, Old Chinthamani        2782   1147   19639   19882
                      Godown, Peelamedu, Coimbatore - 641 004, Tamil
                      Nadu

29 COIMBATORE(N)      No.305, Vilankuruchi Road, Old Chinthamani        6016   2669   28559   40442
                      Godown, Peelamedu, Coimbatore - 641 004, Tamil
                      Nadu

                      Tamil Nadu Ware Housing Corporation,              8152   2790   34769   41500
30 TIRUPPUR           Angeripalayam, Tirupur, Tamil Nadu, 641602
31 OOTY               IMFS Depot, 305/G, Vandisolai, Kothagiri Road,    1917   448    21124   11206
                      Edapalli Village, Coonoor, The Nilgiris.
                  24, TASCO Building, Bhavani Main Road,            4169   1453   20888   17707
                  Suriyampalayam, Erode, Tamil Nadu, 638316
32 ERODE
33 POLLACHI       4/5 A, Sangampalayam Coimbatore Road,             4823   1195   20228   19778
                  Mahalingapuram Post, Achipatti, Pollachi, Tamil
                  Nadu, 642002

                  4/255-B,, Tamil Nadu Warehousing Corporation,     6553   1185   20593   12427
                  Sakthi Main Road, Karattadipalayam, Gobi, Tamil
                  Nadu, 638453
34 GOBI.
35 KANGAYAM       IMFS Depot, Veeranampalayam, Pagathipalayam,      2021   575    19109   14269
                  Kangeyam Taluk, Tiruppur, Tamil Nadu, 638701

36 SALEM          2/92, Sandiyur Village, S.Attaiyampatti Post,     3877   978    31090   20403
                  Salem, Tamil Nadu, 636203
                                                                    1915   1416   18123   23305
                  Bangalore Salem National Highway, Thadangam
                  Village, Dharmapuri, Tamil Nadu, 636705
37 DHARMAPURI
                  83/6, Krishnapuram Road, Thummankuruchi           5762   1227   24256   18221
                  Village, Tiruchengode Main Road, Namakkal,
38 NAMAKKAL       Tamil Nadu, 637001
                  Tamil Nadu Ware Housing Corporation, Katpadi      5583   1492   22526   26728
39 VELLORE        Road, Vellore, Tamil Nadu, 632004
                  IMFS Depot, Kanathampoondi Village,               5035   1446   24910   36133
40 T.V. MALAI     Tiruvannamalai Tamil Nadu, 606603.
                  1,2/123, Tamil Nadu Ware Housing Corporation,     5653   1511   18106   12184
                  Biyanapalli Village, Krishnagiri, Tamil Nadu,
                  635115
41 KRISHNAGIRI
                  C/o Natesan Mill, 141 E Sithar Kovil Main Road,   3802   1393   27998   29868
42 SALEM (WEST)   Kantha mpatti Post, Salem
                  12-B, Tamil Nadu Ware Housing Corporation,        3903   1190   13772   12199
                  SIPCOt Ranipet, Walaja Taluk, Vellore District,
43 ARAKKONAM      Tamil Nadu, 632401
 OFFICE                    LOCATION                               District Covered
SRM-         735, IV Floor, L.L.A.Building, Anna Salai, Chennai (Central), Chennai (North),
Chennai      Chennai, Tamil Nadu, 600 002.              Chennai (South), Kanchipuram
                                                        (North), Kanchipuram (South),
                                                        Tiruvallur (West) and Tiruvallur
                                                        (East)
SRM-         305A, Vilankurichi road, Peelamedu         Coimbatore (North), Coimbatore
Coimbatore   Railway station back side, Chintamani      (South), Erode, Nilgiris and Tirupur

             Co-operative Society Depot, Peelamedu,
             Coimbatore - 641 004.


SRM-         No.56, Brindavan Road, Fairlands,          Dharmapuri, Krishnagiri, Namakkal,
Salem        Salem, Tamil Nadu, 636016.                 Salem, Thiruvannamalai, Vellore
                                                        and Arakonam

SRM-         Plot No.100, Anna Nagar,                Dindigul, Kaniyakumari, Madurai
Madurai      Madurai, Tamil Nadu, 625020.            (North), Madurai (South),
                                                     Ramnad, Sivagangai, Theni,
                                                     Tirunelveli, Tuticorin and
                                                     Virudhunagar
SRM-         District Collector Office, Old Building Cuddalore, Karur, Nagapattinam,
Trichy       First Floor, DRO Chamber,               Perambalur,
                                                     Pudukottai, Thanjur, Thiruvarur,
             Tiruchirappalli, Tamil Nadu, 620 001.   Trichy and Villupuram.
                                                                                Appendix ­ 2

                                       B ID F ORM

Name & Address:



PAN No:

GST No:

Dear Sir,

Having examined the conditions of the Tender, Appendixes to the Tender, and Contract and
the receipt of which is hereby duly acknowledged, I / We, undersigned, offer to render and
deliver internal audit services for the units of TASMAC in conformity with the Standards of
Internal Audit issued by the Institute of Chartered Accountants of India in so far those
Standards are not in contrary with the Act, Rules, Regulations, Orders applicable to TASMAC
as well as rules, regulations, orders, guidelines, manual, instructions, etc. issued by TASMAC
from time to time for the price/fee/sum as indicated in the Tender conditions.

I / We offer to render and deliver internal audit service for the following units of TASMAC.
However, I / We abide by TASMAC decision to entrust the units other than the following
units for internal audit services.

                                  Number of                     Name of the
                                                                               Whether the
                                 retail vending                    Senior
                     Name of                      Name of                        Corporate
                                   shops that                     Regional
        Location    the District proposed to     the Depot                        Office,
                                                                 Manager's
 Sl.      of the     proposed be covered in proposed                            TASMAC is
           firm     for audit by                for audit by       Office
 No.                                                                            proposed to
                                  the District the Internal     proposed for
        (address)   the Internal                                               be audited by
                                     by the                     audit by the
                      Auditor                     Auditor                       the Internal
                                    Internal                      Internal
                                    Auditor                                       Auditor
                                                                  Auditor




I / We undertake, if our bid/offer is accepted, to complete delivery of internal audit services
specified in the contract or as directed by TASMAC from time to time within the timeframe as
stipulated in Tender and/or as modified by TASMAC from time to time.

I/We are agreeable for the audit fee of 45,000 per month for auditing Corporate Office,
2500 per month/per depot for auditing IMFS Depot, 6000 per month/per Senior Regional
Manager's Office, ` 6000 per month/per District Manager's Office and 700 per month/per
for monthly audit of retail vending shops plus applicable taxes. I/We also understand mere
indication of name of depot, name of Senior Regional Manager's Office and Corporate office
proposed to be audited by us is only indicative and TASMAC has right to appoint auditor for
auditing retail vending shops, IMFS Depot, SRM office, DM Office and Corporate office.

We agree to abide by this bid for a period up to 31 March 2023 from the date fixed for bid
opening and it shall remain binding upon us and may be accepted at any time before the
expiration of that period.

[ Note: Until a formal Appointment Order of contract / Engagement Letter is issued and
executed, this bid together with signed tender document of service provider shall constitute a
binding agreement between service provider and TASMAC. ]

Bid submitted by us is properly prepared and sealed so as to prevent any subsequent alteration
and replacement.

Dated this .................. day of ---------------------------------- 2020.

Signature of

Name
In capacity of

Duly authorized to sign the bid for and on behalf of .....................

Witness ...........................

Address ...........................

Signature ...........................

Seal ...........................
                                                                                   Appendix ­ 3
                             FORM OF CONTRACT /AGREEMENT


(To be executed by the Chartered Accountant / Cost Accountant (partnership firm / sole
proprietorship) for rending service of internal audit for TASMAC).

 I / We, Messers .................. (hereinafter referred to as `Service Provider) hereby contract
and agree on the acceptance of our tender by TASMAC (herein after referred to as Service
Receiver) in accordance with the conditions of contract stated below, the service hereunder
named, of the quality and of the sort and at the rate or price here under specified in the
Appointment Letter / Engagement Letter attached.

                                CONDITIONS OF CONTRACT

1.      This document on having been signed by both the parties shall constitute a binding
contract between the parties and shall remain in force for a period up to 31 March 2023. But
in the event of any breach of contract at any time on the part of the Service Provider, the
contract shall be determinable by the Service Receiver without compensation to the Service
Provider. The contract may also be put to an end at any time by Service Receiver upon giving
seven days' notice to the Service Provider.

2.      The Service Provider agrees to render internal audit services as detailed in the Tender
documents to the Service Receiver at the audit fee and applicable taxes indicated in Tender.
The amount of audit fee stipulated in the Tender is firm up to 31 March 2023 and is not subject
to enhancement on any ground. However, the Service Receiver may modify the fee in
consultation with the Service Provider(s).

3.     The audit fee for internal audit service as specified in the Tender is excluding applicable
taxes.

4.     The Internal Audit Fee will be paid after one month from the date of submission of
monthly internal audit reports as stipulated in clause 15 of the tender. No payment will be
made for defective service and services not according to TASMAC's specification

5.       The service to be provided / rendered under this contract is to be of the quality and of
the sort mentioned in the Tender Documents.

6.      The services are to be delivered at the respective audit unit(s) will be indicated by
TASMAC periodically. Any amendments to the orders in terms of coverage of number of
audit units or delivery period, etc., may be incorporated on a mutually agreed basis.

7.       In case of services delivered by the Service Provider are not being of the stipulated
quality and specifications, the Managing Director, TASMAC or anyone duly authorized by him
shall have power to reject any such services and to get services of others at the risk and cost of
the Service Provider and any excess of cost so incurred by the Service Receiver to get the
services of others over the contract price/rate/fee together with all charges and expenses
attending the service shall be recoverable by the Service Receiver from the Service Provider.
8.       For delay in submission of audit reports (hard form as well as soft form) against the
stipulated date, subject to force majeure conditions, penalty equivalent to two per cent per
day(plus applicable GST) subject to 20 per cent (plus applicable GST) of total audit fee for the
month will be levied.
9.       The total number of shops audited should not exceed two shops per day per
assistant/auditor. If this condition is violated, then audit fee will not be made for all shops
audited by the particular audit assistant/auditor for the specific dates when he/she exceeded
the maximum limit of two shops per day.

10.      Audit of 10% of retail vending shops allotted to the auditor/audit firm must be audited
by the auditor/partner of the audit firm, failure to conduct audit in minimum of 10% of retail
vending shops by the auditor/partner of the audit firm will result in proportionate deduction of
internal audit fee.

11.     In respect of internal audit services done inadequately or non-fulfillment of internal
audit services or non-observance of any of the conditions of the tender and/or contract, other
than delay in submission of audit report, the internal auditor shall pay a penalty an amount
equal to the actual loss incurred by TASMAC or forfeiture of internal audit fee whichever is
higher. Besides, such performance may entail black listing of the Service Provider.


12.     The Service Provider hereby agrees to reimburse TASMAC the refund of taxes and
duties received from concerned authorities and pass it on to the Service Receiver if the
Government or any other appropriate agency reduces the duty or tax or give incentive of any
type retrospectively after rendering internal audit services, failing which action will be taken to
recover the amount from the Service Provider under the Revenue Recovery Act or any other
relevant Act.
13.     The contract or any part thereof or interest in it, is not to be transferred or assigned by
the Service Provider directly or indirectly to any person or persons.

14.     Neither the Service Receiver nor the Service Provider shall be liable to the other for any
delay or failure in the performance of their respective obligations due to causes, contingencies
beyond their reasonable control such as;

   a) Natural phenomena including but not limited to earthquakes, floods and epidemics
   b) Acts of any Government authority domestic or foreign including but not limited to war
      declared, or undeclared, priorities and guarantee restrictions.
   c) Accidents or disruptions including, but not limited to fire, explosions, breakdown of
      essential machinery or equipment, power and water shortages.

15.     The tender notice dated ............. in .................., tender documents along with
the enclosures, the detailed final offer of the Service Provider and the Appointment order /
Engagement letter will form part of this contract. Wherever the offer conditions furnished by
the Service Provider are at variance with conditions of this contract or conditions stipulated in
the Appointment Order/Engagement Letter, the latter shall prevail over the offer conditions
furnished by the Service Provider.
16.  Unless otherwise provided in the Agreement any notice, request, consent or other
communication given or required to be given here under shall be given by mailing the same by
registered mail, postage prepaid, return receipt requested in the case of the Service Provider to
the Service Receiver at their respective addresses set forth above or with other addresses and to
the attention of such other person or persons as may hereafter be designated by like notice
hereunder and any such notice sent by post shall be deemed to have been served on the date
when in the ordinary course of post, it would have been delivered at the addresses to which it
was sent.

17.     It is unconditionally agreed to abide by and agreed to the `Code of Prevention and
Detection of Fraudulent Acts in Tamil Nadu State Marketing Corporation Limited ­ 2014' and
not indulge or allow anybody else working in their organization and in TASMAC to indulge in
fraudulent activities and would immediately apprise TASMAC of the fraud/suspected fraud as
soon as it comes to their notice.

18.      Any notice to the Service Provider shall be deemed to be sufficiently served, if given or
left in writing at their usual or last known place of business.

19.      The Service Provider agrees that in the event of non-fulfilment or non-observance of
any of the conditions stipulated, the Service Provider shall pay as penalty plus applicable GST
as stipulated in the Tender.

20.     In case of non-compliance to any of the terms and conditions of the tender /
agreement entered into or deficiency in performance or violation of code of conduct prescribed
by the Institute of Chartered Accountants of India or Institute of Cost Accountant of India, the
issue will be referred to the concerned institute for necessary action in addition to other
appropriate action deemed fit by TASMAC.

21.     All disputes and claims that may arise between TASMAC and the Service Provider
arising out of or in any way concerning any point, matter or clause of this contract shall be
referred to Arbitration only and not to any court of Law and the Arbitration for all purpose
regarding this application will be with the person mutually agreed by TASMAC and the Service
Provider and the Arbitration proceedings shall be only at the city of Chennai. The award of
such Arbitrator shall be final and binding on the parties.

22.     The Courts of Chennai city alone will have exclusive jurisdiction relating to all disputes
or follow-up action arising out of or relating to the Arbitration proceedings or other legal
proceedings.
For and on behalf of

Name                                                Name
Designation                                        Designation
Service Receiver                                   Service Provider
Witness:

1.


2.
                                                                                Appendix ­ 4
SCOPE OF AUDIT:

AT RETAIL VENDING SHOPS
100% Physical verification of stock.
100% Physical verification of cash
Physical verification of other assets
To verify bank remittances with reference to Sales from the date of previous audit date to the
date of present audit remittance challan.
To verify and report bank remittance made in all bank working days (Payment from the date of
previous audit to the present audit)
To identify shops holding 90 days stock.
To identify and repot sediment stock not fit for consumption.
Accounting of stock received from depot with reference to invoice and customer ledger in the
shop records
1.      To verify maintenance of copies of Stock Transfer invoices received from Depot.
2.      Verification of Sales bill book
3.      Verification of chitta book
4.      Verification of liability register
5.      Verification of stock cum sales register
6.      Verification of Attendance Register
7.      Verification of details from Electronic billing machines
          - Preparation of cash receipt
          - Stock Updation ­ receipt of stock
          - Closing Stock
          - Sales as per billing machine
          - Any other details in connection with Audit
8.      To write in the inspection register maintained in the shop
        Name of the Auditor/Audit Staff
        Date of Visit
        Signature of Auditor/Audit Staff
9.      To verify copy of FSSAI Certificate.
10.     To verify installation of Fire Extinguishers.
11.     To verify Building plan approval.
12.     To verify copy of FL1 / FL 11 license.
13.     To verify display of statutory restriction "LIQUOR NOT TO BE SOLD FOR
        PERSONS BELOW 21 YEARS OF AGE" and statutory warning "CONSUMPTION
        OF ALCOHOL IS INJURIOUS TO HEALTH" and "BE SAFE ­ DON'T DRINK
        AND DRIVE".
14.     To verify whether board mentioning ban on plastic
15.     To report the physical verification of stock, cash, records and other instruction given
        from time to time.
16.     Any other additional scope or other items added from time to time.
SCOPE OF AUDIT AT DISTRICT MANAGER'S OFFICE
REVENUE RELATED:
SALES RELATED:
1.   Verification of Accounting of shop wise monthly stock transfer at MRP value in the
     concerned shop account with reference to Customer ledger issued by Depot/s.
2.   Verification of Tallying monthly stock receipt of all shops with reference to Depot
     Stock Transfer/Customer Ledger of concerned Depot-variation if any reported with
     reason.
3.   Verification of Accounting of shop wise sales- reference may also be made to shop wise
     audit reports.
4.   Verification of day wise/shop wise sales proceeds remittance into bank, total for the
     month and Remittance/sales reconciliation
5.   Verification of Shop wise closing stock at MRP value - reference may also be made to
     shop audit report
6.   Verification of Stock return from shop and accounting in shop and confirmation from
     depot with reference to Customer Return Note
7.   Verification of Accounting of Collection of Shortage, Penalty on shortage/ excess and
     interest thereon.
8.   Verification of Non operative collection Bank Accounts reconciliation including fund
     transfer reconciliation to Head Office.
9.   Verification of Sale of empty/ waste carton boxes ­ remittance
10.  Verification of Fine, if any, collected

       BAR RELATED
11.    Bar ­ permission given for collection of empty bottles / sale of eatable under Rule 9A
       of the Tamil Nadu Liquor Retail Vending (in Shops and Bars) Rules, 2003.
         - Receipt of application fee amount ­deposit into bank ­ credit by banker­raising
             tax invoice in TASMAC portal.
         - Receipt and accounting of earnest money deposit ­ deposit into bank, refunds in
             the case of unsuccessful bidders­ adjustment towards security deposit­
             documentation etc.
         - Refer instructions from Head Office regarding upset price.
         - Selection of highest bidder ­ computation of demand as per Head Office
             instruction.
         - Checking collection of 2 months security deposits into bank ­ credit to TASMAC
             bank account ­ documentation.
         - Collection first month demand ­ 99% separate DD favouring Government
             account ­ 1% TASMAC commission
         - Deposit of 99% in Government account ­ verification of challan
         - Deposit of 1% commission in TASMAC account in bank, bank credit and
             documentation
         - Raising monthly demand in all months before 5th of the concerned month.
         - Receipt of demand (99%+1%) 5th of every month ­ if delay 2 days grace period ­
             from 8th along with interest and applicable GST on interest shall be collected and
             GST shall be paid to Government.
       -   Maintenance of Bar registers all supporting documents
       -   In the case of Bar tender period expired cases adjustment against security deposit
           wherever pending ­ Bar refund working in prescribed format / Age wise bar due
           schedule/ party wise / Age wise bar deposit schedule
       -   Month wise bar due collection schedule
       -   Bar receipt and payment schedule as per Head Office format.
       -   Verification of Bar records for proposal relating to adjustment against security
           deposit.
       -   Verification and certification of schedules related to refund of security deposit.
       -   Verification of generation of tax invoice on 1% bar commission under reverse
           charge mechanism and other instruction from Head Office issued from time to
           time
       -   Verification of collection of penalty from bar licensees for violating tender
           conditions plus applicable GST thereon.

      EXPENDITURE RELATED
12.   Verification of DM operation account (cash book), vouching of Receipt and payment
      vouchers ­ accounting ­ posting in General ledger- Bank reconciliation
13.   Funds transfer from H.O
14.   Payment of salary ­ verification basic documents e.g. Attendance sheet collected from
      shops/ suspension orders­reinstatements­ computation ­ recoveries­ advice to bank-
      any difference between advice to bank and actual working- any wrong disbursement by
      changing name- any double payment- income tax calculation on salary wherever
      applicable­ disbursement ­ society recovery ­ Government recovery, etc.
15.   EPF Payment ­management contribution ­ recovery from salary payment as per due
      date specified by the Act.
16.   Payment of Bonus and Ex-gratia
17.   Payment of Annual Additional Fixed Incentive ­
18.   Welfare payment to employees ­Family Benefit Fund ­ Health Fund ­ Accident injury
      Disablement Fund ­ Employees deposit linked insurance scheme.
19.   Payment of Government Recovery in respect of employees on deputation
20.   Payment of fixed travel charge to Supervisors monthly
21.   Payment of Rent to RV Shops ­ agreement ­ Renewal of old agreement ­ payment -
      recovery and payment of TDS if rent exceeds Rs.2,40,000 previous year ­ issue of TDS
      Certificate ­ payment of rent by ECS
22.   Payment of electricity for shops ­ separate meter ­ EB Bills, etc.
23.   Payment of Transport charges ­ finalized rate ­ computation transport bill­ correctness
      - submission of PAN No ­ if more than 10 vehicle owned by him ­ recovery and
      payment of TDS ­ Recovery at MRP of damaged goods from bill ­ recovery of GST ­
      payment of GST ­ Payment of EPF on load men in Depot by Transport contractor.
24.   Printing and Stationery expenditure ­ quotes for deciding lowest one (L1) ­ rate
      finalized ­ payment
25.   Tour advance ­ DM- others - Release of tour advance / settlement of tour advance ­
      age wise details of pending settlement of tour advance ­ car hire charges ­ payment of
      GST under reverse charge
26.   Payment of Postage, telegrams and courier expenses
27.   Payment of conveyance and other petty expenses ­ payment of GST on car hire charges
      on reverse charge
28.   Payment of Advertisement bill ­ Recovery of TDS ­ Payment of bill, payment of
      income tax TDS-GST TDS­ issue of TDS Certificate
29.   Payment of Legal fees ­ GST under reverse charge
30.   Refund of deposits:
        - Shop personnel security deposit
        - Transport contractor security deposit
        - Other deposits if any
31.   Purchase of fixed assets ­ Maintenance of fixed assets register ­ writing unique ID
      Numbers, documentation.
32.   Payment of repairs and maintenance ­ any wrong classification of assets ­ TDS if any ­
      Payment etc.,
33.   Payment of Statutory dues (EPF /TDS/ GST) and filing returns connected therewith:
        - TDS (Quarterly return)
        - EPF (Monthly return)
34.   Imprest advance ­ petty cash expenses etc.,

      DISTRICT MANAGER OFFICE
      MONTHLY ACCOUNTS ­ RECEIPT AND PAYMENT STATEMENT AND
      ACCOUNT SCHEDULE
      VERIFICATION AND FINALISATION OF:
35.   Maintenance of Accounts under double entry system
36.   Schedule: Consolidated Receipt and Payment Statement
37.   Sch: Annual Entry ­ Computation of Pension contribution on employees on deputation
      ­ Maintenance of pension contribution register ­
38.   Sch: Details for earned leave encashment (Annual)
39.   Sch: Details of Deposit- electricity deposit ­ Telephone ­ Rent - Fuel ­ Security deposit
      - shop personnel ­ Bar contractors (Annual).
40.   Sch: Rent ­ month wise due ­ month wise payment ­ closing balance
41.   Sch: Tour advance ­ Settlement ­ age wise details
42.   Sch: Festival advance/Motor cycle advance other advances ­ recovery ­ closing balance
43.   Sch: Salary details schedule
44.   Sch: Details of security deposit from shop personnel
45.   Sch: Annual Additional Fixed Incentive (Annual)
46.   Sch: Total Internal Audit fee ­ outstanding ­ reconciliation with H.O
47.   Sch: Outstanding liabilities
48.   Sch: Bonus & Ex-gratia payment for previous year, for current year (Annual).
49.   Sch: Month wise number of employees schedules
50.   Sch: Payment of Dearness Allowance arrear ­ recovery of EPF (Annual)
51.   Sch: GST - transport contract / others
52.   Sch: Details as required for tax audit
53.   Sch: TDS ­ Salary and others
54.   Sch: Bar deposit collection of 2 months deposits ­ OB/Receipt/Adjust/Refund/CB
55.   Sch: Monthly demand 99% to Govt and 1% Commission to TASMAC
56.   Sch: Collection and deposit of demand ­ 99% separate DD favouring Government
      account ­ 1% TASMAC commission
57.   Sch: Adjustment of demand against deposit and refunds
58.   Sch: Age wise dues outstanding
59.   Sch: Age wise deposits outstanding
60.    Sch: Party wise deposit outstanding
61.    Sch: Bar Remittance reconciliation
62.    Sch: Sale of empty/waste carton-- in shops ­ allowance for wastage, GST remittance on
       the same.
63.    Sch: Shop wise sales schedule volume/ value (IMFS/Beer)
64.    Sch: Stock transfer as per depot /stock receipt as per RV shops ­ reconciliation ­ stock
       return ­ sales.
65.    Sch: Bank wise remittance reconciliation shop wise report.
66.    Sch: Item wise PV report ­ item wise closing stock ­schedules ­ Sales reconciliation
67.    Sch: Shortage and Misappropriation, penalty, interest and GST on penalty and interest
68.    Sch: Pending self insurance and other insurance claims
69.    Sch: Evaluation of shortage
70.    Sch: Details for payment of Gratuity (Annual).
71.    Sch: Pending legal cases
72.    Sch: Installation of Fire Extinguisher.
73.    Sch: FSSAI Certificate.
74.    Sch: Building Plan Approval
75.    Sch: Copy of FL1/ FL11 license
17.    Sch: Statutory Warning "Consumption of alcohol is injurious to health" and "Be safe ­
       dont drink and drive".
76.    Sch: Notice ­ Liquor shall not be sold to any person who has not completed 21 years of
       age.
77.    Sch: Ban on plastic board
78.    Any other item informed from time to time.

SCOPE OF AUDIT AT DEPOT
1.   100% Physical verification of stock at depot on monthly basis (once in 2 months ­
     complete ­ other month random verification)
2.   Comparison with Master Stock Register
3.   Receipt of Goods and stock accounting
        -    Verification of Goods Receipt Acknowledgement (GRA) with Master Stock
             Register
        -    Verification of GRA with Breakage Register
        -    Verification of percentage of Breakages and Missing bottles
        -    Verification of GRA with insurance Register
        -    Monthly Stock Receipt Reconciliation (with reference to GRA)
        -    Verification of transit breakages at random with reference to consignment
             documents
        -    Verification of bin card with stock MSR
        -    Verification of demurrage statement with MSR and cost of 90 days/ IFL 180
             days.
        -    Verification of stock on the close of the financial year and certification of
             correctness of closing stock quantity
        -    Verification of Handling loss and Missing bottles recovery
        -    Sale of glass pieces and collection of GST thereon.
        -    Excise labels and payment of GST thereon on reverse charge basis.
        -    Verification of collection of shortage of stock at depot @ issue price to
             FL2/FL3 licensees and penalty @ 100% of issue price to FL2/FL3 licensees
              plus applicable GST thereon. Raising tax invoice towards penalty and GST
              thereon.
          -   Verification of interest on shortages from the date of committing shortage till
              date of payment and GST thereon. Raising tax invoice which contains GST
              given above.
          -   Verification of recovery of Excess amount.

4.    Sales :
          -   Verification of Sales Invoices of the previous month ­ Sale to FL2/FL3
              licensees
          -   Verification of receipt of sales amount through online payment from FL2/FL3
              licensees and accounting the same into designated bank non operative
              collection account
          -   Verification of Reconciliation of online receipt.
          -   Ensuring funds transfer from above non operative collection account to HO
              account
          -   Verification of Stock transfer invoices prepared in the previous month and
              acknowledgement by shops
          -   Verification of excess/short collection register with daily/ monthly IX A
              reconciliation
          -   Verification of value added (Sales) Tax Statement
          -   Collection of TCS and remittance to Government Account, filing return and
              issuing TCS certificate
          -   Monthly Reconciliation Statement
          -   Demurrage advise, Sediment stock identification and forwarding details to
              Head Office

VERIFICATION OF OTHER DEPOT TRANSACTIONS
5.   Verification of Cash Book ­ including Vouchers ­ Receipts & Payments, Bank
     Reconciliation,
6.   Verification and Accounting of Funds transfers from Head Office
7.   Payment of salary ­ computation-recovery- net payment
8.   Verification of TDS on Salary Income ­ remittance before due date ­ issuing TDS
     certificate
9.   Payment of rent for rented godown ­recovery of TDS / payment of TDS / filing return
     and issuing certificate
10.  Verification of Dearness Allowances Arrears.
11.  Verification of Payment of Security Charges.
12.  Verification of Accounting & Payment of Bonus & Ex-gratia.
13.  Verification of Payment of Holiday Turn Duty Allowance (HTDA) and Out of Pocket
     Expenses (OPE).
14.  Verification of Medical Expenses reimbursement.
15.  Verification of Government Recovery from salary and Payment.
16.  Verification of various advances & recoveries
       - Festival Advance.
       - Motor Cycle Advance.
       - Marriage Advance
       - Computer Advance
        - Others
17.   Verification of Payment of Electricity Charges.
18.   Verification of Payment of Printing and Stationery ­ Selection of Lowest Quote,
      Effecting payments accordingly, recovery of TDS Payment of TDS before the dates.
19.   Verification of Travelling Expenses.
20.   Verification of Purchase of Fixed Assets, Maintenance of Fixed Assets Register.
21.   Verification of Checking writing of Unique ID Numbers.
22.   Verification of Recovery of EPF from salary & Payments
23.   Verification of accounts Schedules:-
      - Receipts and Payment Statement
      - Sch: Pension Contribution Paid.
      - Sch: Pension Contribution Payable.(Employees on Payable).
      - Sch: Deposits Paid.
      - Sch: Rent Details.
      - Sch: Stock of Excise Label.
      - Sch: Tour Advance.
      - Sch: Handloom Advance, T.T.A Education, Marriage Advance,
              Motor cycle Advance etc.,
      - Sch: Purchase of Fixed Assets.
      - Sch: Details of Sale of Fixed Assets raising invoice with GST.
      - Sch: Funds Received from Head Office.
      - Sch: Recoveries from TASMAC Regular Employees.
      - Sch: Salary and EPF Details.
      - Sch: Outstanding Liabilities.
      - Sch: Payment of Rent.
      - Sch: TDS on Printing and Stationery.
      - Sch: TDS on Salary.
      - Sch: TCS on Liquor Sale to FL2 & FL3 Licensees.
      - Sch: Sales & Stock Transfer.
      - Sch: Miscellaneous Expenses.
      - Sch: Bonus & Ex-gratia Payment.
      - Sch: Staff Data for Bonus Calculation (Annual)
      - Sch: Arrears of Dearness Allowances.
      - Sch: Particulars of Earn Leave Encashment.






24.   Confirmation of Balances ­ Details for Telephone deposits and others
AT SENIOR REGIONAL MANAGER'S OFFICE
1.    Verification of Cash Book, Receipt and Payment Vouchers, Bank Reconciliation,
      Reversal of Stale Cheque etc.,
2.    Verification of Imprest Advance & Petty Cash Advance.
3.    Verification of Receipt and accounting of Funds from Head Office.
4.    Verification of Payment of Salaries ­ Computation, Recoveries including TDS ­
      Disbursement through bank, Issue of TDS Certificates.
5.    Verification of Payment of Bonus & Ex-gratia ­ Verification of Eligibility,
      Computation & disbursement (Including Adhoc Pongal bonus).
6.    Verification of Maintenance of Registers for payment of Pension Contribution and
      other Government recoveries and for payments.
7.    Verification of Payments of HTDA & OPE ­ Verification of documents, supporting
      papers etc.,
8.    Verification of Medical Expenses reimbursement.
9.    Verification of Payment & recovery of Fixed Assets, Motor cycle Advance, Handloom
      Advance, Tour Advance, and Computer Advance etc.,
10.   Verification of Payments to Computer Programmers TA, DA.
11.   Verification of EPF ­ Including Management Contribution, Payments etc.,
12.   Verification of Payment of TDS.
13.   Verification of Payment of GST.
14.   Verification of Payment of Electricity Charges.
15.   Verification of Payment of Fuel Expenses.
16.   Verification of Payment of TDS on Rent, Filing of Returns etc.,
17.   Verification of Purchase of Fixed Assets ­ Maintenance of Fixed Assets Register.
18.   Verification of Schedules:
          Sch: Pension Contribution Paid.
          Sch: Pension Contribution Payable.
          Sch: Deposits Paid.
          Sch: Rent Details.
          Sch: Tour Advance.
          Sch: Travel Advance.
          Sch: Handloom Advance, T.T.A Education, Marriage, Motor cycle Advance etc.,
          Sch: Purchase of Fixed Assets.
          Sch: Details of Sale of Fixed Assets.
          Sch: Funds Received from Head Office.
          Sch: Recoveries from TASMAC Regular Employees Month wise.
          Sch: Salary & EPF Details Month wise.
          Sch: Outstanding Liabilities.
          Sch: Tax Deducted at Source (TDS).
          Sch: Payment of Bonus & Ex-gratia.
          Sch: Staff data for Bonus calculation.
          Sch: Arrears of Dearness Allowances (DA).
          Sch: Details of Earn Leave Encashment.
19.   Verification of Confirmation of Balances - Telephone Deposits and others
20.   Verification of List of Fixed Assets with Identification Numbers.
21.   Auditors to consolidate the shortage and excess in Retail Vending shop audit for the
      previous month.
22.   Auditor forward the consolidated shortage and excess month wise to Head Office.
23.   Auditor to consolidate the Retail Vending auditors report.

AT CORPORATE OFFICE, CHENNAI

1.    Revenue from Operations:
        - Accounting of Sale of IMFS/Beer- retail and FL2 and FL3
        - Accounting of agency commission for collecting bar tender amount
2.    Other Income:
        - Accounting of interest income from Bank deposits
       - Verification and accounting of discount earned on prompt payment to suppliers
       - Other income- demurrage, penalties, registration fee, etc

3.   Purchase of IMFS and Beer items
       - Processing bills for payment, recoveries,
       - Verification of payment to suppliers
       - Payment of advance to Suppliers
4.   Closing stock valuation ­ IMFS and Beer


5.   Employees Remuneration and Benefits:
       - Payment of Salaries ­ Computation ­ Recoveries ­ Disbursement through bank
       - EPF monthly return ­ making payment ­ online
       - Payment of Bonus & Ex-gratia ­ Verification of eligibility ­ Computation and
         Disbursement (including Adhoc Pongal Bonus)
       - Maintenance of Registers for payment of Pension Contribution and other
         Government recoveries ­ Payment ( for Deputation Employees)
       - Payment of Holiday Turn Duty Allowances and Out of Pocket Expenses ­
         Verification of documents and supporting papers
       - Verification of Medical Expenses reimbursement
       - Verification of Payment and recovery of Festival Advance, Motor Cycle Advance,
         Handloom Advance, Tour Advance and Computer Advance.
       - Government Recovery and Payment
       - EPF including Management Contribution and Payment etc.,
       - Payment of Gratuity & Other Retirement Benefits
       - Leave Salary Provision and Payment.
6.   Finance Cost:
       - Calculation & Accounting of Interest on Loans & Advances & its recovery
7.   Depreciation and Amortization of Expenses
       - Verification of Depreciation on Fixed Assets
       - Value Added Tax ­ filing return- monthly payment
       - GST ­ Raising Tax invoice,
       - GST ­ TDS reduction ­ filing return ­ making payment ­ accounting.
8.   Other Expenses:
       - Payment of Rent - recovery of TDS and Payment
       - Payment of Electricity Charges
       - Payment of Fuel Expenses
       - Maintenance of Log Book register for Vehicles
       - Payment of Insurance premium ­ Vehicle Insurance ­ Stock Insurance and Transit
         Insurance ­ Claims Preference ­ Settlement ­ Accounting.
       - Payment of Annual Privilege Fee to Government
       - Payment of Rates and Taxes
       - Payment of Legal Fees ­ Recovery of TDS and Payment ­ Payment of GST on
         Reverse Charge
       - Accounting of Bank Charges
       - Payment of Auditors Remuneration ­ Statutory Auditors' Fees ­ VAT Audit Fee ­
         Tax audit fee ­ GST audit fee Recovery of TDS and Payment - Issue of TDS
         Certificate.
       - Payment of Internal Audit Fees ­ Accounting of internal audit fee ­ Preparation of
         Outstanding liabilities - Recovery of TDS and Payment.
         - Payment of Annual Additional Fixed Incentive
         - Payment of Printing and Stationery ­ Selection of lowest quote ­ Payment ­
           Recovery of TDS
         - Repairs and Maintenance Expenses ­ Payment ­ Accounting ­ recovery of TDS
         - Verification of Travelling Expenses ­ Payment of GST on car hire charges on
           reverse charge
9.    Calculation of Bonus eligibility (Allocable and Available surplus) for Retail Vending
      personnel under the Payment of Bonus Act, 1965 and Payment of Bonus
      (Amendment) Act,2015.
10.   Submission of half yearly reply to questionnaire prescribed by the Finance (BPE)
      Department for Audit Committee Meeting in each six months.
11.   Secured loan from banks
12.   Unsecured loan from banks
13.   Availability of Cash credit and Interest thereon
14.   Provisions for doubtful items
15.   Provisions gratuity/ leave encashment/ others if any
16.   Cash balances at bank
17.   Bank reconciliation
18.   Fixed deposit placement and interest calculation
19.   Classification and accounting of fixed assets
20.   Maintenance of fixed assets register
21.   Payment of capital advances for construction of godown
22.   Income tax files
23.   Sales tax files
24.   Other files related to accounts
25.   Various other accounts
26.   Files related to construction of godown
27.   Purchase of land for construction of godown.
28.   Computation of demurage.
29.   All Head Office records and files having finanacial implication.
30.   Items to be covered as per the instructions issued from time to time.

                                            ********
 Page 1 of 2                                                         Appendix ­ 5
                     PROFILE OF THE INTERNAL AUDIT FIRM

 Status of the Firm: Partnership firm     Sole Proprietorship firm
Sl.              Particulars                        Required Documents
No.
1.    Name of the partnership firm /         Provide a copy of firm's partnership
      Proprietorship                         deed / supporting document
                                             proprietorship
2.    Head office Address of the Firm        Provide a copy of telephone bill /
      / Proprietor                           Property tax payment receipt/copy
                                             of rental agreement
3.    Land line phone number of the          Provide a copy of telephone bill
      firm's head office / Proprietor
4.    Fax number of the firm's head          Provide a copy of telephone bill
      office / Proprietor
5.    Email id of the Firm / Proprietor

6 (a) Details of branch offices of the       (provide copies of required
      firm / Proprietor                      information in Sl. No.2, 3, & 4)
6(b) Location of firm within the             provide copies of required
      District or adjoing Districts for      information in Sl. No.2, 3, & 4)
      which expression of interest/
      tender for empanelment is given
      by the firm.
7.    Valid Firm Registration                Provide a copy of "Firm
      Number / Certificate of                Constitution Certificate" in case of
      Practice                               firm or "Certificate Of Practice" in
                                             case of independent practice.
8.    Date of Establishment of the firm      As per Serial No.7 above
      / Date of Commencement of
      Practice
9.    Valid GST registration number of       Provide copy of GST Registration
      the firm / Proprietor                  (GSTIN)
10.   Income Tax PAN of the firm /           Provide copy of PAN card.
      individual
11.   Valid Registration/Empanelment         Provide copy of the registration
      with office of the Comptroller
      and Auditor General of India
12.   Valid Registration/ Empanelment        Provide copy of the registration
      with Reserve Bank of India
13.   Categorization by ICAI, if any
14.   Annual turnover of the firm for        Provide self certified copies of IT
      the years: 2016-17. 2017-18, and       Returns for the year 2016-17, 2017-
      2018-19 (with the breakup of           18, and 2018-19 and self certified
      income towards Audit, Tax              copies for break-ups.
      matters, & others)
15.   Current / previous experience          Attach copy of engagement letters
      with TASMAC
16.    Details of each partner / qualified                         · Photo MUST be provided in all
       staff / semi-qualified staff /                                cases
       article clerks / others (use                                · Details of specific experience in
                                                                     TASMAC audit and retails stores
       separate sheets for each class of                             (other than TASMAC retail
       staff)                                                        shops) provided separately in
                                                                     each case #
17     Experience in Statutory audit/                              Provide copy of appointment order
       Internal auditing of Public Sector                          for internal audit of these enterprises.
       Enterprises (either Central or
       State Govt ­ PSU including Co-
       Operative societies, Co-
       Operative banks and Public sector
       banks).
 Partners (CAs/CMAs) / Qualified staff (CAs/CMAs) as on 31.12.2019$
Sl.   Name       Dat     Full    Length      ICAI /        Education     Key        Experien    Ema      Mobil
No    of the     e of    time    of          CMA           al            area of    ce #        il id    e
 .    partner    Birt    partn   associati   Membersh      qualificati   experti                         numb
      /          h       er /    on with     ip            on            se                              er
      qualifi            part    the firm    Number
                         time
      ed staff
                         partn
                         er
1
2

 Semi-qualified (existing) staff as on 31.12.2019 $:
Sl.   Name       Date    Length of     Educational     Key area    Experience      Email   Mobile       Remarks
No.   of the     of      association   qualification   of          #               id      number
      staff      Birth   with the                      expertise
                         firm
 1
 2

 Article clerks (existing) as on 31.12.2019$:
Sl.   Name       Date    Length of     Educational     Key area    Experience      Remarks     Email    Mobile
No.   of the     of      association   qualification   of          #                           id       number
      article    Birth   with the                      expertise
      clerk              firm
 1
 2

Others existing staff as on 31.12.2019$:
Sl.   Name       Date    Length of     Educational     Key area    Experience      Remarks     Email    Mobile
No.   of the     of      association   qualification   of          #                           id       number
      staff      Birth   with the                      expertise
                         firm
 1
 2
 # Details of specific experience in TASMAC audit and retails stores (other than TASMAC retail shops)
 provided separately in each case
 $ Use separate sheet for each staff
                                                                                  Appendix ­ 6

PROFORMA FOR LETTER OF AUTHORIZATION FOR ATTENDING BID OPENING


Subject: Authorization for attending Bid opening on ----------------- in receipt of the tender at
TASMAC, Chennai for appointment of Internal Auditor through empanelment to undertake
Internal Audit of Accounts and transactions of TASMAC on behalf of
________________________________

Following persons are hereby authorized to attend the bid opening for the tender mentioned
above on behalf of _____________________________(Bidder) in order of preference given
below.

Order of preference            Name                 Designation           Specimen Signature

I

II


Alternate Representative _____________________

Signature of Bidder
Or
Officer authorized to sign the bid on behalf of the bidder.


Note:
   1. Maximum of two representatives will be permitted to attend bid opening. In cases
      where it is restricted to one, first preference will be allowed. Alternate representative
      will be permitted when regular representative are not able to attend.
   2. Permission for entry to the hall, where the bids are to be opened, may be refused in case
      the authorization as prescribed above is not received.
                                                                                 Appendix ­ 7
                                     Empanelment Table
 Engaged in      Whether eligible   Whether eligible    Whether eligible    Whether eligible
 TASMAC         for empanelment     for the panel for   for the panel for   for the panel for
   audit        during the period     appointment         appointment         appointment
                from 2020-21 to      during 2020-21      during 2021-22      during 2022-23

                    2022-23

2014-15,              Yes                 Yes                 Yes                 Yes
2015-16, &
2016-17 OR

(Up to the
year 2016-17)


2015-16,              Yes                 No                  Yes                 Yes
2016-17, &
2017-18 OR

( Up to the
year 2017-18)


2016-17,              Yes                 No                  No                  Yes
2017-18, &
2018-19 OR

(Up to the
year 2018-19)


2017-18,              No                  No                  No                  No
2018-19, &
2019-20 OR

(Up to the
year 2019-20)


2018-19, &            Yes                 Yes                 No                  No
2019-20

2019-20               Yes                 Yes                 Yes                 No

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