Office of District Programme Manager
National Health Mission (Arogyakeralam)
Civil Station Compound
DMO Office Building 2nd Floor
Painavu P O, Kuyilimala 685603
Phone : 04862 232221
E-Mail ID :dpmidk@gmail.com
Web. www.arogyakeralam.gov.in
No.B.3103/20/DPM/NHM/IDUKKI Date : 27/11/2020
Expression of Interest
National Health Mission Idukki invites Expression of Interest from
experienced Chartered Accountant/Cost Accountant firms for monthly Concurrent
Audit of the District Health and Family Welfare Society under NHM for a period
of one year which can be extended upto a maximum of two years based on
performance. Details can be obtained from Arogyakeralam website
(www.arogyakeralam.gov.in). Last date for receipt of EOI is 15 December 2020,
3 pm.
Sd/
District Programme Manager
Arogyakeralam Idukki
Terms of Reference for Concurrent Audit at the State Level
Scope of Audit
The responsibilities of the concurrent auditors should include reporting on the adequacy
of internal controls, the accuracy and propriety of transactions, the extent to which assets
are accounted for and safeguarded, and the level of compliance with financial norms and
procedures of the operational guidelines.
The scope of work of “State Concurrent Auditor” is as follows:
Audit of the SHS accounts and expenditure incurred by SHS including NDCP
and NCDCP
Verification of Quarterly FMRs with Books of Accounts
Audit of Advances at the SHS level
Audit of the Provisional Utilization Certificates sent to GoI
Monitoring timely submission of the District concurrent audit reports
Detailed analysis and compilation of the District concurrent audit reports
Vetting of the State Action Taken Reports and providing observations thereon
Follow-up & monitoring over the ATRs prepared by districts on the
observations made in the audit
Preparation of Quarterly Executive summary to be sent to GoI in the prescribed
format
Any other evaluation work, as desired by the State Audit Committee
Frequency
Concurrent Audit will be carried out on a “monthly basis”.
Coverage
The State Concurrent Auditor should ensure coverage of all the districts and the
District Concurrent Auditor should ensure that all the blocks are covered over
the entire year.
Contents of Audit Report
Concurrent Audit Report of a “District Health Society” should contain the
following financial statements and documents:
Duly filled in Checklist provided in the guidelines
Financial statements as prescribed
o Audited Trial Balance
o Audited Receipts & Payments A/c
o Income & Expenditure A/c
o Balance Sheet
o Audited SoE
o Bank Reconciliation Statement
o List of outstanding advances
Observations and Recommendations of Auditor – particularly covering the
following aspects:
o Deficiencies noticed in internal control
o Suggestions to improve the internal control
o Extent of non-compliance with Guidelines issued by GOI
Action Taken by State Health Society on the previous audit observations, along
with his observations on the same
Selection Process
Interested firms of Chartered Accountant are required to submit their EOI in two parts:
(A) Technical offer in and (B) Financial offer. Both the bids will be submitted in separate
sealed envelops with markings “Technical offer” and “Financial offer”. The two sealed
covers containing Technical Offer and Financial Offer shall be put in another cover. This
cover should be super scribed with the wording “EOI for monthly concurrent audit”
and sent to: District Programme Manager, Arogyakeralam (NHM) DMO Office building
2nd Floor, Civil Station Compound, Painavu P.O, Kuilimala-685603. Last date for
receipt of the completed EOI is: 15-12-2020.
A
Expression of Interest for short listing Chartered Accountant Firms for the monthly
concurrent Audit of the accounts of the District Health and Family Welfare Society
Technical Bid
Status of the Firm Partnership Sole Proprietorship
1. (a) Name of the firm (in Capital letters) ________________________________
(b) Address of the Head Office _________________________________
(Please also give telephone no. _________________________________
and e-mail address) _________________________________
(c) PAN No. of the firm __________________________________
(d) GSTN ____________________________________
2. ICAI Registration No._______________ Region Name ______________
Region Code No. ___________________
3. (a) Date of constitution of the firm:
(b) Date since when the firms has a full time FCA
3. Full-time Partners/Sole Proprietor of the firm as on 1st January 2020
Sl. Years of Continuous association with the Number of Number of
FCA ACA
No firm
(a) Less than one year
(b) 1 year or more but less than 5 years
(c) 5 year or more but less than 10 years
(d) 10 year or more but less than 15 years
(e) 15 year or more
(Please attach the copy of Firm’s Constitution Certificate issued by ICAI as on 01.01.2018)
4. Number of Part time Partners if any, as on 01.01.2020
5. Number of Full time Chartered Accountants as on 01.01.2020
6. Number of audit staff employed full-time with the firm
(a) Articles/Audit Clerks _______________________________
(b) Other Audit Staff (with knowledge of book _________________________
keeping and accountancy)
(c)
(d) Other Professional Staff (Please specify) __________________________
7. Number of Branches if any (Please mention __________________________
Places & locations):
8. Whether the firm has conducted statutory / internal audit in institutions/societies
under Kerala Health Services Department and if so provide complete details
(attach separate sheet if space is insufficient)
9. Whether the firm is implementing quality control
Policies and procedures designed to ensure Yes/No
That all audit are conducted in accordance with
Statements on Standard Auditing Practices.
(If yes, a brief note on the procedure adopted is to be enclosed)
10.Whether there are any court/arbitration/any
Other legal case against the firm Yes/No
(If yes, give a brief note of the case indicating its percent status)
11.Total Turnover of the firm during the last two years
(The latest Income Tax Return duly acknowledged by IT department should
be enclosed)
12.Please indicate below any specific conditions that is essential for you to be
agreeable to take up the work:
a.
b.
c.
Undertaking
I/We do hereby declare that the above mentioned informations are true & correct
and I / We also undertake to abide by the terms & condition of the contract and
would make compliance of terms laid-down in the contract if executed by us with
the State Health and Family Welfare Society.
Date:
Place:
Signature of Proprietor/ Sole Partner
B
Expression of Interest for short listing Chartered Accountant Firms for the monthly
concurrent Audit of the accounts of the State Health and Family Welfare Society &
District Health and Family Welfare Societies
Financial Bid
a. I / we are agreeable to concurrent monthly audit of the District Health
and Family Welfare Society, Idukki, at a fees of Rs ………………..per month,
which is inclusive of cost of travel.
b. I understand that TDS will be deducted at source.
c. I understand that service tax at applicable rates, will be extra.
d. Other financial terms are:
a.
b.
c.
d.
Date: Signature of Proprietor/ Sole Partner
Place:
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