Brihanmumbai Mahanagarpalika

OFFICE OF THE CHIEF ACCOUNTANT (Treasury)

Tender No. CA/FPS/5/FI/237 dated 05/11/2020 ( Bid Invitation No. 7100185704)

CORRIGENDUM – 1

Name of the work : Appointment of consultant for Income Tax work for 28 months

In reference to the above , please note corrigendum in the tender notice. The MCGM
revised header data is as follows :

Last date & time of Bid Submission 15/12/2020 upto 16.00 hrs,
Online Submission of Packet A/B & C 15/12/2020 at 16.15hrs
Online Opening of Packet A/B 15/12/2020 at 16.30 hrs
Online Opening of Packet – C 24/12/2020 at 11.00 hrs.

The point where corrigendum made is as follow:-

1. Header Data (page no 6)

All other Terms and Conditions will remain unchanged Please refer detailed corrigendum
uploaded on MCGM Portal (http://portal.mcgm.gov.in)

By the orders of the
Additional Municipal Commissioner (Project)

Sd/- 26.11.2020
(Smt. Sulochana Kawade)
Chief Accountant (Treasury)
E-TENDER
FOR

Name of Work:
APPOINTMENT OF CONSULTANT FOR INCOME TAX

Website: portal.mcgm.gov.in/tenders
Office of: DY.CA.(TREASURY),
MUNICIPAL CORPORATION OF GREATER MUMBAI
HEAD OFFICE, GROUND FLOOR,
FORT,
MUMBAI-400001

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INDEX

SR.NO DESCRIPTION PG NO

1 E-TENDER NOTICE 3
2 HEADER DATA 6
3 GUIDELINES FOR SCHEDULE OF BIDDING 7
4 BIDDING DATA (SECTION 1) 8
5 SECTION 2 E TENDER NO AND DATE 9
6 SECTION 3 10
7 SECTION 4 E TENDERING ONLINE PROCESS 11
8 SECTION 5 CHECKLIST 14
9 SECTION 6 INSTRUCTION TO BIDDERS 15
10 SECTION 7 GENERAL CONDITIONS OF 24
CONTRACT
11 SECTION 8 FRAUD AND CORRUPT PRACTICES 34
12 SECTION 9 DISCLAIMER 37
13 SECTION 10 SCOPE OF WORK 39
14 44
15 SECTION 11 PAYMENT TERMS 45
16 SECTION 12 STAFF AND STAFF QUALIFICATION 47
17 SECTION 13 TECHNICAL BID 49
18 SECTION 14 FINANCIAL BID 50
19 SECTION 15 BID FORM 52
20 ANNEXURE 1 PARTICULARS ABOUT THE TENDER 55
21 ANNEXURE 2 MANDATORY CONDITIONS 57
ANNEXTURE 3 DECLARATION CUM IDEMNITY
22 BOND 60
ANNEXTURE 4 DECLARATION BY THE
23 TENDERER REGARDING ELIGIBILITY 63
24 ANNEXTURE 5 65
25 ANNEXTURE 6 PERFORMANCE CERTIFICATE 66
26 ANNEXTURE 7 AUTHORISATION LETTER 67
ANNEXTURE 8 PROFORMA OF AGREEMENT
27 FORM 72
28 ANNEXTURE 9 BANKERS GURANTEE 75
29 82
30 ANNEXTURE 10 LIST OF APPROVED BANKS 83
SECTION 16 TAXES
31 ANNEXURE 11 MODIFIED AFFIDAVIT FOR BEST 85
32 PRICE 86
33 ANNEXURE 12 IRREVOCABLE UNDERTAKING 88
ANNEXUE 13 PRE CONTRACT INTEGRITY ACT
ANNEXURE 14 DECLARATION CUM INDEMNITY
BOND

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MUNICIPAL CORPORATION OF GREATER MUMBAI
(Chief Accountant Department(Finance) )
AMC (P)/ 5538 / Dated 05.11.2020 .

E - TENDER NOTICE
Sub:- E- Tender for Appointment of Consultant For Income Tax

Bid Invitation No. – 7100185704

The Municipal Corporation of Greater Mumbai (MCGM) invites e-tender for
Appointment of Consultant for Income Tax from the vendors. The vendors are requested to go
through e-tender document on MCGM portal viz., www.portal.mcgm.gov.in after paying online
tender fee of Rs. 3500 + GST(5%). The estimated cost of e-tender is Rs 38,34,600 /- + 18%
(GST) and the vendors have to pay Rs.38400/- as E.M.D. The applicants not registered with
MCGM are mandated to get registered (Vendor Registration) with MCGM for e-tendering process
and obtain login credentials to participate in the online bidding process.

1) To download the application from and for those applicants not having vendor registration,

need to apply first for vendor registration and SRM login ID and password to be obtained
from Central Purchase Department (CPD), Office at Byculla, Bakariadda, Mumbai.

2) For e-tendering registration, enrollment for digital signature certificates and user manual

please refer to respective links provided in ‘Tender Tab’. Vendors can get digital signature
form any one of the Certifying Authorities (CA’s) licensed by controller of certifying
authorities namely, Safes crypt, IDRBI, National Information centrer, TCS, CUSTOMS,
MTNL, GNFC AND Mudhra CA.

Name and location Contract E-Tender EMD Date of Issue Last date &
of work Period Fees & sale of time for sale
Tender of tender

Appointment of 28 Rs.3500/-+ Rs.38400/- 09.11.2020 27.11.2020
Consultant for months GST (5%) AT 11.00 UPTO
Income Tax A.M. 16.00 P.M.
Work

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Bidder will be required to deposit , along with its Bid, an Earnest Money Deposit of
Rs38400 /- (the “EMD”), refundable in accordance to the relevant clause of bid document, from
the Bid Due Date, except in the case of the selected Bidder whose Bid Security/EMD shall be
retained. The Bidders will have to provide EMD through the payment gateways while submitting
the bids. The Bid shall be summarily rejected if it is not accompanied by the EMD. The e-tender
is available on MCGM portal (http://portal.mcgm.gov.in ) as mentioned in the Header Data of
the tender.

As per Two Packet systems, the document for Packet A/B is to be uploaded by the bidder
in vendor’s document online in one folder. Packet A/B & C shall be opened on dates as
mentioned in header data. All the responsible and eligible bidders if they so wish can be present
at the time of opening of bids, in the office of Chief Accountant (Finance). The packet C shall be
opened if bids submission in Packet A/B satisfies/ includes all the requirements and same are
found acceptable to the Authority.

The Municipal Commissioner reserves the right to reject all or any of the e-tender(s)
without assigning any reasons at any stage.

The dates and time for submission and opening the bids are as shown in the Header Data.
If there are any changes in the dates, the same will be displayed on the MCGM portal.
(http://portal.mcgm.gov.in)

The Applicants interested for the above referred works may contact the Dy.Chief
Accountant (Treasury) Department at the following address on any working day during office
hours.

Office of:- MUNICIPAL CORPORATION OF GREATER MUMBAI
HEAD OFFICE, GROUND FLOOR,
FORT,
MUMBAI-400001
PHONE NO:- 022-22620251
EXTN:- 4053
Email id – dyca.tre@mcgm.gov.in
Email id- ao.paysheet2@mcgm.gov.in

The MCGM reserves the rights to accept any or reject any of all the applications received
for above work, without assigning any reason thereof. The information regarding above subject
matter is available on the website of MCGM.
ELIGIBILITY CONDITIONS –
2.1 The Bidder must be either a chartered accountant partnership firm or and should have been in

business of consulting/Auditing/Accounts/taxation services in India at least for the last five
years. Copy of Firm Constitution Certificate and other details of offices etc. should be
attached.
2.2 The Bidder should have an average annual turnover (audited) of INR 50 lakhs or more in
last three financial years i.e. 2017-2018, 2018-19 and 2019-2020 as per latest audited

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financial statement. This turnover of the firm should be supported by audited balance sheet
or certified annual report.
2.3 The bidder should have an experience of providing direct taxation services to at least 2
clients having turnover of more than Rs.50 lakhs.
2.4 The 2 key team members deployed on the project must be employed by the bidder and its
group firm who should have a professional degree i.e.CA/CS should have relevant
experience of 10 years in the indirect taxation. The team combination/constitution shall be as
per following:-
1. Expertise of the 1 Key team members in the field of direct taxation of more than 5 years.
2. Expertise of the 1 Key team members of more than 10 years in the field of direct taxation.
2.5 The bidder firm/ should have a valid registration of GST certificate. Copy to be attached as
proof.

Dy.Chief Accountant (Treasury)

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HEADER DATA

Tender Bid no. 7100185704

Name of Organization Municipal Corporation of Greater
Mumbai
Subject Appointment of Consultant for
Income Tax
Cost of Tender Rs.3500 + GST (5% )
Cost of E-Tender(Estimated Rs. 38,34600 /-
Cost)
Bid Security Deposit/ EMD Rs. 38,400 /-

Date of issue and sale of tender 09.11..2020 AT 11.00 A.M.

Last date & time for sale of 27.11.2020 UPTO 16.00 P.M.
tender &
Receipt of Bid Security Deposit 27.11.2020 AT 16.15 P.M.
Submission of Packet A / B & 27.11.2020 AT 16.30 P.M.
Packet C(Online)
Opening of Packet A/B

Opening of Packet C 02.12.2020 AT 11.00 A.M.

Address of Communication DY.CA.(TREASURY) OFFICE
GROUND FLOOR, OLD BLDG. OF
MCGM,
MAHAPALIKA MARG, FORT,
MUMBAI- 400001
CONTACT NO:- 22620251
EXTN:- 4053

The Bidder shall have to pay the “Tender Fee” as mentioned in the above
table through online payment gateway downloading the tender documents.

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Guidelines for schedule of Bidding:

This tender document is not transferable.

The MCGM reserves the rights to accept any of the application or reject any
or all the application received for above subject without assigning any reason
thereof.

NOTE:- All the interested bidders shall submit their bid through online bidding
process of MCGM. No bid will be accepted / received in physical or any other
mode.

Tenderer’s pertinent attention is being drawn to the additional special
instruction to the Tenderers as follows:-

. If any bidder fails to comply with any of the above mandatory conditions or fails to

submit relevant original documents on call, within three working days, which have been scanned

and uploaded with the bid, the tender will be treated as Non Responsive. (The guidelines are

given in the mcgm portal side under TENDER tab.)

 Technical Bid (Packet ‘A’) will be opened on the due date and time as defined for the bid
in the system. Financial Bid/ commercial bid (Packet ‘C’) of the respective bidder
submitted online will be opened only if the Technical bid of the bidder is found to be
responsive. The date & time of opening of Financial Bid online will be intimated to the
responsive Tenderer.

 Tenderer shall note that if the condition in “ General Instructions “ and “ “Articles of
Agreement” available in e tendering section of MCGM portal are in variance with the
condition contained in the tender document ,the condition of the tender document shall
prevail.

 Affixing of digital signature anywhere while submitting the bid shall be deemed to mean
acceptance of the terms, conditions and instructions contained in this tender document
as well as confirmation of the bid/bids offered by the vendor which shall include
acceptance of special directions/terms and conditions if any, incorporated.

TENDERER’S FULL SIGNATURE WITH RUBBER STAMP

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SECTION 1

Bidding Data

E-Tender No. & DATE: 7100185704 / 09.11.2020

E-Tender for Appointment of Consultant for Income Tax work for MCGM.
E-Tender No. & DATE:
______________________________________________
On behalf of Commissioner, Municipal Corporation of Greater Mumbai (MCGM) ONLINE
applications are invited from eligible firms for Appointment as Consultant for income tax
work in MCGM. Details regarding eligibility and scope of services are available in this
document.
Intending bidders may obtain a copy of the E-Tender document from -mcgm’s portal http://-
portal.mcgm.gov.in
The Bid must be submitted online by the applicant.
A complete set of documents may be downloaded by the consulting firm upon payment of online
nonrefundable tender fee.
Special instructions to Bidders for E-Tendering is at Section 6.
The techno-commercial bids shall be opened on the stipulated date and time for which prior
notice/intimation shall be given. Financial bid of only technically qualified bidders (eligible
bidders) will be opened on a later date based on the scrutiny of the Techno-commercial bids. The
opening date and time of financial bid of eligible bidders shall be intimated separately.
MCGM reserves the rights to accept or reject any of the E-Tender without assigning any reason
whatsoever and the same shall not be subject to review by any court (s).

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SECTION 2

E-Tender No. & DATE : 7100185704 / 09.11.2020

MCGM
Please find enclosed herewith E-Tender documents for the above work as detailed below:

SL. Title Section Page
No.
No.

1 Notice Inviting E-Tender

2 Check List

3 Instruction to bidders.

4 General Conditions of Contract.

PART-A (TECHNO-COMMERCIAL BID) : (Packet A/B)

5 Special terms & conditions of contract

6 Technical Bid

7 Bid Form Part A/B

8 Letter of Authorization for attending bid opening.

9 Indemnity Bond on Rs.500 /- Stamp Paper.

PART-B (FINANCIAL BID ) : Packet C

10 Financial Bid

Before submitting the E-Tender document bidders are requested to read the same carefully.
Incomplete/inaccurate documents which do not conform to the E-Tender requirement or where the
questionnaire has not been properly filled by shall not be accepted.
You are advised to complete the E-Tender document in all respects as per instructions contained therein.
The enclosed document must reach well before closing time at the address stated above for the purpose of
consideration if on-line bid opening does not get materialized at a later date to be notified to all the
participating firms.

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SECTION 3

E-Tender No. & DATE: : 7100185704 / 09.11.2020

E-Tender for appointment of Consultant for income tax work for MCGM.

S. Name of the Item/ Work
No.

1. Consultancy Services of Income Tax work for mcgm from 1ST December
2020 to 31st March 2023

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SECTION 4

E-Tender No. & DATE:

E-TENDERING ONLINE SUBMISSION PROCESS

The terminology of e-Tendering is solely depending upon policies in existence, guidelines and
methodology adopted since decades. The SRM is only change in process of accepting and
evaluation of tenders in addition to manual. The SAP module to be used in this E-tendering is
known as Supplier Relationship Module (SRM).SRM is designed and introduced by ABM
Knowledge ware Ltd. who will assist MCGM in throughout the tendering process for successful
implementation.

NOTE: This tendering process is covered under Information Technology ACT & Cyber Laws
as applicable

(1) In e-tendering process some of the terms and its definitions are to be read as
under wherever it reflects in online tendering process.
Start Date read as “Sale Date”
End Date read as “Submission Date”
Supplier read as “Contractor/bidder”
Vendor read as “Contractor/bidder”
Vendor Quotation read as “Contractors Bid/Offer”
Purchaser read as “Department/MCGM”
I. Before entering in to online tendering process, the contractors should complete the
registration process so as to get User ID for E-tendering links. For this, the contractors
can access through Supplier registration via MCGM Portal.
There are two methods for this registration :( II and III)
II. Transfer from R3 (registered contractors with MCGM) to SRM

1. Contractors already registered with MCGM will approach to Vendor Transfer cell.
2. Submit his details such as (name, vendor code, address, registered Email ID, pan

card etc.) to Vendor transfer cell.

3. MCGM authority for Vendor Transfer, transfers the Vendor to SRM application from

R3 system to SRM system.

4. Transferred Vendor receives User ID creation link on his supplied mail Id.

e. Vendor creates his User ID and Password for e-tendering applications by accessing
link sent to his mail ID.

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III. Online Self Registration (Temporary registration for applicant not registered with
MCGM).

1. Vendor fills up Self Registration form via accessing MCGM portal.
2. Vendor Transfer cell (same as mentioned above) accesses Supplier Registration

system and accepts the Vendor request.

3. Accepted Vendor receives User ID creation email with Link on his supplied mail Id.
4. Vendor creates his User ID and Password for e-tendering application.

IV. CONTRACTORS BIDDING: Applicant will Quote and Upload Tender Documents

1. Access e-tender link of SRM Portal
2. Log in with User ID and Password
3. Selects desired Bid Invitation (he wants to bid)
4. To download tender documents contractors will have to pay online Tender fee. The

same can be done by accessing Pay Tender Fees option. By this one will be able to
pay Tender fee through Payment Gateway-If transaction successful, Contractors can
register his interest to participate. Without Registration one cannot quote for the
Bid/Tender.

5. Applicant will download Tender Documents from Information from purchaser tab by

accessing Purchaser document folder through collaboration ‘C’ folder link.

6. Applicant will upload Packet A/B related Documents in FOLDER ONE through “My

Notes” Tab and collaboration folder link.

7. All the documents uploaded have to be digitally signed and saved. Contractors can

procure there digital signature from any certified CA’s in India.

8. Bid security deposit/EMD, if applicable, should be paid online as mentioned in tender.
9. For commercial details (in Packet C) contractors will fill data in Service Line Item via

details and quotes his lumpsum amount for entire period of contract.

10. Applicants to check the bid, digitally signs & save and submit his Bid Invitation.
11. Applicants can also save his uploaded documents/commercial information without

submitting the BID for future editing through ‘HOLD’ option.

12. Please note that “Hold” action do not submit the Bid.
13. Applicants will receive confirmation once the Bid is submitted.
14. Bid creator (MCGM) starts Bid Opening for Packet A/B after reaching End Date and

Time and Bid Evaluation process starts.

As per Two Packet system, the document for Packet A/B are to be uploaded by the
bidder in 'Vendor's document' online in FOLDER ONE.

The bidder shall pay the EMD/Bid Security through payment gateways before
submission of Bid and shall upload the screenshot of receipt of payment in Packet ‘A’
instead of paying the EMD at any of the CFC centres in MCGM Ward Offices.

The e-tender is available on MCGM portal, http://portal.mcgm.gov.in, as mentioned in
the Header Data of the tender. The tenders duly filled in should be uploaded and
submitted online on or before the end date of submission. The Packet A/B & Packet ‘C’

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of the bidder will be opened as per the time-table shown in the Header Data in the
office of Chief Accountant (Finance).
The Municipal Commissioner reserves the right to reject all or any of the e-Tender(s)
without assigning any reason at any stage. The dates and time for submission and
opening the tenders are as shown in the Header Data. If there are any changes in the
dates the same will be displayed on the MCGM Portal

(http://portal.mcgm.gov.in).

The original Proposal (Technical Proposal and Financial Proposal) shall be neatly
prepared and printed. It shall contain no inter-lineation or overwriting, except as
necessary to correct errors made by the firm itself. Any such corrections must be
initiated by the person or persons who sign(s) the Proposals.

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E-Tendering No. & DATE: SECTION 5
CHECKLIST

Bidders are requested to check that the following documents are submitted with the bid. This check
List should also be submitted (with Yes/ No) with the bid.

S. DOCUMENT ENCLOSED Yes/ No
No

1 Certificate of incorporation of Firm

2 Partnership deed.

3 Duly notarized General power of attorney on non-judicial stamp paper of
Rs.500/- General Power of Attorney in favour of the signatory in case of
Partnership firm duly notarized given by all partners in case of Partnership firm

4 Documents of proof as required in eligibility criteria for each sub clause
( Clause 2 of section 6 )

5 Copy of registration of GST certificate

6 ESIC/EPF Certificate (if applicable)

7 Photocopy of PAN

8 Financial Bid (in separate sealed envelope).

9 Bid Form (Section-16)

10 Name of Bank, Branch of Bank, IFSC/MICR Code and Account no for E
payment.

11 Clause by Clause Compliance certificate.

12 All documents at Annexures 1-9.

13 Annual Reports (clause no. 7.8 of section 6).

14 All other documents mentioned in clause 7 of section 6).

(Name and Sign. of the bidder with seal)

14
SECTION 6

E-Tendering No. & DATE:
INSTRUCTIONS TO BIDDERS

A. INTRODUCTION
1. DEFINITIONS

“The MCGM” means the Municipal Corporation of Greater Mumbai.
“The Bidder” means the firm who participates in this E-Tender and submits its bid for the same.
“The Letter of Intent” means the intention of the MCGM to place the work order on the bidder.
“The Letter of Award of Work” means the award of work by the MCGM to the Bidder signed by
the MCGM including all attachments and appendices thereto and all documents incorporated by
reference therein. The Letter of award of work along with the Letter of Intent and bid documents
constitute the contract.

“Firm” shall mean a firm (As defined in Chartered Accountants Act, 1949 or partnership Act
including LLP act) rendering accounting, taxation, Information Technology and regulatory services
for a minimum period of three years
“Turnover” shall include only gross receipts (excluding service tax) from provision of services but
shall not include other income, by whatever name called.
Words, terms and expressions not specifically defined herein or in E-Tender documents shall have the
same meaning assigned to them in the Indian Contract Act, 1872 or The General Clause Act, 1897 as
the case may be. Head notes are for convenience purpose only and shall not affect the interpretation or
construction of any provision here of / bid documents.
2. ELIGIBILITY CONDITIONS
2.1 The Bidder must be either a chartered accountant partnership firm or and should have been in

business of consulting/Auditing/Accounts/taxation services in India at least for the last five
years. Copy of Firm Constitution Certificate and other details of offices etc. should be
attached.

15
2.2 The Bidder should have an average annual turnover (audited) of INR 50 lakhs or more in last
three financial years i.e. 2017-2018, 2018-19 and 2019-2020 as per latest audited financial
statement. This turnover of the firm should be supported by audited balance sheet or certified
annual report.

2.3 The bidder should have an experience of providing direct taxation services to at least 2 clients
having turnover of more than Rs.50 lakhs.

2.4 The 2 key team members deployed on the project must be employed by the bidder and its group
firm who should have a professional degree i.e.CA/CS should have relevant experience of 10
years in the indirect taxation. The team combination/constitution shall be as per following:-
3. Expertise of the 1 Key team members in the field of direct taxation of more than 5 years.
4. Expertise of the 1 Key team members of more than 10 years in the field of direct taxation.

2.5 The bidder firm/ should have a valid registration of GST certificate. Copy to be attached as
proof.

3 SCOPE OF WORK AND DELIVERABLES

The indicative scope of work in connection with Income Tax as per Income Tax Act,1962.

3A. TIMELINES: T `he entire assignment has to be completed as per time specified. The
continuation and duration of the tasks will be at the sole discretion of MCGM. MCGM may
decide to alter the timelines for any of the task stated above and consequently the payment
schedule will also be revised accordingly.

4 PAYMENT TERMS

The terms of payment will be as under:

 No Advance payment will be made.
 Payment will be made on the quarterly basis (for 28 months + GST AS

APPLICABLE)
 Though the quarterly offer of the consultant is to be accepted, payment will be

made only on the basis of satisfactory completion of individual work as defined
in the tender will be assigned to consultant as per necessity of work and
situation.
 No work order shall exceed over the total sanctioned contract cost.
 Work order for specific work will be issued to the consultant and payment will
be released accordingly.

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5. COST OF BIDDING

The bidder shall bear all costs associated with the preparation and submission of the bid. The
MCGM will, in no case, be responsible or liable for these costs, regardless of the conduct or
outcome of the biding process.

B. THE BID DOCUMENTS

6. DOCUMENTS COMPRISING THE BID

6.1 The advisory and programmer implementation services required to be given, bidding
procedures and contract terms and conditions are prescribed in the Bid Documents. The Bid
documents include

6.1.1 E-Tender notice

6.1.2 Instructions to bidder
6.1.3 General (Commercial) conditions of the contract.

6.1.4 Special Terms & Conditions of Contract
6.1.5 Technical Bid
6.1.6 Financial Bid.
6.1.7 letter of authorisation to attend bid opening -
6.1.8 Indemnity Bond –

6.1.9 Bid form

6.2 The Bidder is expected to examine all instructions, forms, terms and specifications in the Bid
Documents. Failure to furnish all information required as per the Bid Documents or submission
of the bids not substantially responsive to the Bid Documents in every respect will be at the
bidder’s risk and may result in rejection of the bid.

C PREPARATION OF BIDS

It shall be a two bid system, whereby the bidder shall submit the Technical bid and financial bid Online .

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7 DOCUMENTS REQUIRED
The technical bid prepared by the bidder shall comprise the following components : -
The packet A/B shall contain scanned certified copies of following documents:-
1. Valid Registration Certificate
2. Solvency certificate Rs.5 lakhs from the Nationalized/Scheduled banks should not be more than 6
months prior to due date of tender.
3. Certificate of Practicing (COP) from member of ICAI
4. Attested copy of Valid Registration Certificate under ESIC Act 1948.
5. Attested copy of Valid Registration Certificate under EPF & M Act 1952.
6. Attested Copy of GST registration certificate.
7. Attached attested copy of Pan card of Firm.
8. Latest partnership deed in case of partnership firm duly certified by chartered Accountant.
9. Annual report for last three financial year i.e. F.Y. 2017-2018, 2018-2019, 2019-2020 together
with copies of Audited account of the bidder.
10. Organizational chart and Infrastructural details of the firm.
11. Bid form.
12. Documents of proof as required in the Eligibility criteria.
13. Checklist duly filled up.
14. E-Tender document signed on all pages.
15. Name of the Bank, Branch, MICR Code, IFS Code & Account no for e-payment.
16. General Power of attorney in favor of the signatory in case of Partnership firm duly notarized given by all
partners.
17. Particulars about the bidder.
18. Undertaking for mandatory condition. (Annexure- 2)
19. Declaration by the bidder regarding eligibility and acceptance of term and conditions of the

18
tender. (Annexure- 4)
20. Attached certified copy of banks A/c for the last three years issued by the bank.
21. Copies of the registration certificate of Offices/Branch offices in Mumbai.
22. Documents substantiating all 8 Eligibility criteria in clause 2 of section 6.
23. Annexure at (1-9)

If it is found that the bidder has not submitted required documents in Packet A/B then, the
shortfalls will be communicated to the bidder through email only and compliance required to be
made within a time period of three working days otherwise they will be treated as non-responsive.

IMPORTANT DIRECTIONS (After Packet C ) :-
1. All the information uploaded shall be supported by the corroborative documents in absence of which
the information uploaded will be considered as baseless and not accepted for qualification criteria. All the
documents shall be uploaded with proper pagination. The page No. shall be properly mentioned in the
relevant places.
The information shall be uploaded in the sequence as asked for with proper indexing etc. The Bidder shall
be fully responsible for the correctness of the information uploaded by him.
2. Applicants/Bidders shall refer portal.mcgm.gov.intenders for “The Manual of Bid-Submission for
Percentage Rate/Item Rate Tender Document.” The detail guidelines for creation and submission of bid
are available in the referred document.
Any queries or request for additional information concerning this TENDER shall be submitted by

e-mail to dyca.tre@mcgm.gov.in; ao.paysheet2@mcgm.gov.in The subject shall clearly

bear the following identification/ title: "Queries/ Request for Additional Information: TENDER
for Chartered Accountant appointment .Any changes in mail ID will be intimated on the
portal.

3. In case of Equal Percentage of lowest bidders (L1), the allotment of work shall be done
by giving 48 hrs. (2 working days) from the day of opening of packet C on same BID-
Document number for re-quoting and such development needs to done by IT department in
MCGM’s SRM system. Till such development is made; ‘Sealed Bids’ shall be called from
the bidders quoting the same rates i.e. L1.
In case of equal percentage of lowest bidders is obtained even after re-quoting, then the
successful bidder will be decided by lottery system.

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D. BID PRICES – C Packet
8. Online financial offer
8.1 The bidder shall give the quote for entire period of contract and the offer shall be firm in Indian Rupees and
payment will also be done in Indian rupees only by MCGM. The amount shall be including all taxes but, excluding
Service tax / GST which will be payable as per prevailing rate. No other expenses like TA/DA conveyance out of
pocket will be entertained.
Note: In case after finalization or before of the contract and during the contract period, if there is any change in the
tax rates of Service tax or GST , MCGM will be liable to pay the difference amount of tax only to the extent the credit
of it is possible/allowable under the law and over and above the same, the bidder has to bear the liability of excess
amount for which credit is not allowable as per the tax laws.
9 PERIOD OF VALIDITY OF BIDS

Bid shall remain valid for 180 days from the date of opening of bids prescribed by the MCGM.. A bid
valid for a shorter period shall be rejected by the MCGM being non-responsive.
In exceptional circumstances, the MCGM may request the consent of the bidder for an extension to the
period of bid validity. The request and the response thereto shall be made in writing.

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E SUBMISSION OF BID ONLINE

10.1 All the documents uploaded in Folder "One",& Folder "Two" should be digitally signed and should be
uploaded in P.D.F. Format only.

Documents to be uploaded: Original scanned document ( or Photocopies of specific documents mentioned in
10.2 respective tender schedule copy got attested from Gazette officer of the State/Central Government or From the

Officer of MUNICIPAL CORPORATION OF GREATER MUMBAI not below the rank of Assistant
Engineer/Administrative Officer/Account Officer before uploading the same in Folder One& Two).

10.3 Procedure for the opening of the tender Folder :Folder One -Technical Bid (i.e. Folder A/B) will be opened
online on the due date and due time as stated in the tender Notice/corrigendum if any when the tenderer or his
authorized representative will be allowed to remain present. Folder Two Financial Bid (Folder C) will be
opened only if the Technical offer in Folder One is acceptable. In case the Technical bid in Folder One is found
not acceptable or found incomplete, the Folder Two will not be opened and offer will be kept out of
consideration.

The date and time of the opening of Folder Two will be intimated to the responsive tenderer well in advance.

F BID OPENING AND EVALUATION

11.1 The MCGM shall open technical bids in the presence of bidders or their authorized representatives who chose
to attend, at 11.00 am hrs on due date. The bidder’s representatives, who are present shall sign in an
attendance register. Authority letter to this effect shall be submitted by the bidders before they are allowed to
participate in bid opening.

11.2 A maximum of two representatives of any bidder shall be authorized and permitted to attend the bid opening.

12 PRELIMINARY EVALUATION

12.1 MCGM shall evaluate the bids to determine whether they are complete in all respects , whether the documents
have been properly signed and whether the bids are generally in order.

12.2 Prior to the detailed evaluation, MCGM will determine the substantial responsiveness of each bid to the Bid
Document. For purposes of these clauses, a substantially responsive bid is one which confirms to all the terms
and conditions of the Bid Documents without material deviations. The MCGM’s determination of bid’s
responsiveness shall be based on the contents of the bid itself without recourse to extrinsic evidence.

12.3 A bid, determined as substantially non-responsive will be rejected by the MCGM and shall not subsequent to
the bid opening be made responsive by the bidder by correction of the non-conformity.

12.4 MCGM may waive any minor infirmity or non-conformity or irregularity in a bid which doesn’t constitute a
material deviation, provided such waiver doesn’t prejudice or effect the relative ranking of any bidder. The
decision of the MCGM shall be final.

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12.5
Arithmetical errors shall be rectified on the following basis. If there is a discrepancy between words and
figures, the amount in words shall prevail. If a bidder does not accept the correction of the errors, its bid will be
rejected.

13 EVALUATION AND COMPARISON OF SUBSTANTIALLY RESPONSIVE BIDS
13.1 The MCGM shall evaluate in detail and compare the bids previously determined to be substantially

responsive, for technical compliance.
13.2 All the offers, found technically suitable shall be intimated, in writing, of the date of opening of the financial

bid. The bidders may attend the opening of bids.

14 CONTACTING THE MCGM
14.1 No bidder shall try to influence the MCGM on any matter relating to its bid, from the time of the bid opening

till the time the contract is awarded.
14.2 Any effort by a bidder to modify his bid or influence the MCGM in the MCGM’s bid evaluation, bid

comparison or contract award decision shall result in the rejection of the bid.
G AWARD OF CONTRACT
15 AWARD OF WORK
15.1 MCGM shall consider for award of work only those eligible bidders whose offers have been found technically,

commercially and financially acceptable and whose services offered are is as per E-Tender specifications and
the award will be made only on the basis of evaluation of bids, to the lowest quoted bidder, out of such
technically eligible bidders.
15.2 MCGM is not bound to accept the lowest or any Bid and reserves to itself the right to accept or reject
the whole or any part of the Bid The bidders shall deliver the services as decided by the MCGM at the
approved rates.
Work order shall be issued for entire contract .If performance of bidder is not satisfactory during the
various phases MCGM reserves the rights to cancel the incomplete task of further phases. The bidder
will not approach the court against the decision of MCGM in this regard.

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16 LETTER OF INTENT/ LETTER OF AWARD OF WORK (LOA):
16.1 The letter of intent shall constitute the intention of the MCGM to issue a letter of award of work to the

successful bidder(s).
16.2 The bidder shall, within 7 days of the issue of the LOA, communicate his acceptance in writing.
16.3 Failure to comply with the requirement of clause 16.2 shall constitute sufficient ground

For the annulment of the acceptance of the bid and in which event the MCGM shall feel free to issue a letter of
award of work to other bidder(s) or call for fresh bids.

17 SIGNING OF CONTRACT
The issue of letter of award of work shall constitute the award of contract on the bidder.

18 RIGHT TO CANCEL THE CONTRACT:
The MCGM shall have right to cancel the contract wholly in the event of any decline, diminution, curtailment
or stoppage of the work(s). In that event, this will be mutually discussed and settled depending upon the status
of the contract and decision of the MCGM shall be binding upon the bidder.

19 NON PERFORMANCE
19.1 MCGM reserves the right to disqualify the bidder for a suitable period who has failed or fails to undertake the

job in accordance with the timelines agreed to and also during the course of the performance does not produce
the results required and expected as per the contract terms and conditions deliver on time.
19.2 MCGM reserves the right to blacklist a bidder for a suitable period in case he fails to honour his bid without
sufficient grounds.

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SECTION 7

GENERAL (COMMERCIAL) CONDITIONS OF CONTRACT
1. APPLICATION
The general condition shall apply in contracts made by the MCGM for the delivery of services.
2. CONFIDENTIALITY

The bidder, including all personnel shall not disclose, divulge, share, discuss, lend, licence or sell to any third
party any information, data, databases, documents, software, proprietary information, taxpayer information or
technical material (“information”) supplied to or by MCGM in the performance of the Agreement.
3. EXCLUSIVITY
The Agreement shall not restrict MCGM from contracting for identical or similar services from any other
person.
4. DISCLAIMER
MCGM shall not be liable for any inaccuracies in the E-Tender & its sections. MCGM has provided its best
efforts to give the details according to its best knowledge and experience. If any details changes, MCGM shall
provide notice so that the proposals may be altered accordingly.
5. PERSONNEL

1. All parts of the services(s) shall be performed by persons qualified and skilled in performing such
services.

2. The Bidder shall replace any of its personnel if they are unacceptable to MCGM because of security
risk, incompetence, conflict of interest and breach of confidentiality or improper conduct upon receiving
written notice from MCGM.

3. The Bidder shall pay the wages and benefits of any personnel. Nothing contained or implied in any
forthcoming Agreement shall create any contractual relationship between the bidder's personnel and
MCGM.

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4. MCGM shall not be liable for any loss, damage, theft, burglary or robbery of any personal belongings,
equipment or vehicles of the personnel, agents of the Bidder.

6. INTELLECTUAL PROPERTY
1. All documents, raw data, research, processes, technology, film, artwork, engravings, dies, paper tapes,
magnetic media, programs, designs and inventions (collectively referred to as the “information”)
conceived of, collected, completed or produced in the course of performance of the contract by the
Bidder, (including all Personnel) for MCGM or provided to the Bidder by MCGM shall be the exclusive
property of MCGM and shall be kept confidential.
2. The Bidder shall not disclose any information or report related to this assignment to any person or group
of persons without the written direction of MCGM.
3. The Bidder shall not retain any information related to the Assignment, in any medium, and shall return
all copies.
4. All information and documents supplied to the Bidder under the Agreement and all reports, programs,
procedures, documents and information produced under the Agreement are the property of MCGM and
shall be returned upon completion of contract.
5. All materials prepared at the request of and for MCGM shall remain the property of MCGM except with
the written consent.

PAYMENT TERMS
7.1 Payment will be done on satisfactory completion of scope of work as defined in Section 10 of the

E-Tender document.

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7.2 All payments will be made in Indian Rupees only
7.3 No payment shall be made for non-satisfactory services provided which is w/o prejudice to MCGM’s right to resort
to other punitive measures.

Note: In case after finalization or before of the contract and during the contract period, if there is any change in the
tax rates of Service tax or GST , MCGM will be liable to pay the difference amount of tax only to the extent the credit
of it is possible/allowable under the law and over and above the same, the bidder has to bear the liability of excess
amount for which credit is not allowable as per the tax laws.

7.4 Mode Of Payment: All payments under the contract will be made only through RTGS/NEFT/CBS only.

7.5 Paying authority: Chief Accountant (Finance).

7.6 Penalty : The work which is allotted to you must be completed in stipulated time period.

Any delay in completion of work will be included in the payment amount.

8 PRICES

8.1 Prices charged by the Bidder for services performed under the contract shall not be higher than the amount quoted
by the Bidder in his Bid.

9. DELAYS IN THE SUPPLIER’S PERFORMANCE
9.1 Deliveries and performance of the services shall be made by the bidder in accordance with the time schedule

specified in the Letter of Intent (LOI)/Letter of Award of work (LOA). In case the deliveries of services are not
completed in the stipulated delivery period, as indicated in the LOI/LOA, MCGM reserves the right to cancel the
said LOA and/or take recourse to the other provisions of the contract. . The cancellation of the order shall be at
the risk and responsibility of the bidder and MCGM reserves the right to get the balance work completed at the
risk and cost of the defaulting vendors.
9.2 If at any time during the performance of the contract, the bidder encounters condition impending timely delivery of
the goods and performance of service, the bidder shall promptly notify to MCGM in writing the fact of delay, its likely
duration and its cause(s). As soon as practicable after receipt of the bidder’s notice, MCGM shall evaluate the situation
and may at its discretion extend the period of performance of the contract.

10 FORCE MAJEURE
If, at any time, during the continuance of this contract, the performance in whole or in part by either party of any
obligation under this contract is prevented or delayed by reasons of any war or hostility, acts of the public
enemy, civil commotion, sabotage, fires, floods, explosions, epidemics, quarantine restrictions, strikes, lockouts
or act of God (hereinafter referred to as events) provided notice of happenings of any such eventuality is given

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by either party to the other within 21 days from the date of occurrence thereof, neither party shall by reason of
such event be entitled to terminate this contract nor shall either party have any claim for damages against other
in respect of such non-performance or delay in performance, and deliveries under the contract shall be resumed
as soon as practicable after such an event come to an end or cease to exist, and the decision of the MCGM as to
whether the deliveries have been so resumed or not shall be final and conclusive. Further that if the performance
in whole or part of any obligation under this contract is prevented or delayed by reasons of any such event for a
period exceeding 60 days, either party may, at its option, terminate the contract.
11 TERMINATION FOR DEFAULT
11.1 The MCGM may, without prejudice to any other remedy for breach of contract, by written notice of default, sent to
the Bidder, terminate this contract in whole or in part
(i) If the Bidder fails to deliver services within the time period(s) specified in the contract, or any extension thereof
granted by the MCGM pursuant to clause 9
ii) If the Bidder fails to perform any other obligation(s) under the Contract; and If the Bidder, in either of the above
circumstances, does not remedy his failure within a period of 15 days (or such longer period as the MCGM may
authorize in writing) after receipt of the default notice from the MCGM.
11.2 In the event the MCGM terminates the contract in whole or in part pursuant to clause 9 above the MCGM may
arrange to get procure, upon such terms and in such manner as it deems appropriate, same services or similar to or akin
to the same services to those are not performed undelivered and the Bidder shall be liable to the MCGM for any excess
cost for such or similar services. However the Bidder shall continue the performance of the contract to the extent not
terminated.

12 TERMINATION FOR INSOLVENCY
The MCGM may at any time terminate the Contract by giving written notice to the Bidder, without compensation to the
Bidder. If the Bidder becomes bankrupt or otherwise insolvent as declared by the competent court provided that such
termination will not prejudice or affect any right of action or remedy which has accrued or will accrue thereafter to the
MCGM.
13. Contract Deposit :

The successful tenderer here after referred to as a consultant shall pay an amount of 2% of contract deposit in the
form of Banker’s guarantee from the Banker’s approved by the Municipal Corporation Greater Mumbai &
Bankers Guarantee should be valid even after 6 months of the expiry of the contract period and shall be paid
within 30 days from the date of issue of letter of acceptance.
The Banker’s Guarantee for contract deposit will not be accepted in broken period and same will be one
completed Bank Guarantee for entire contract period + six months.
The Banker's Guarantee issued by branches of approved Banks beyond Kaylan and Virar can be accepted only if
the said Banker's Guarantee is countersigned by the Manager of a Branch of the same bank, within the Mumbai
City limit categorically endorsing thereon, that, the said Banker’s Guarantee is binding on the endorsing Branch
of the Bank within Mumbai limits and is liable to be enforced against the said Branch of the Bank in case of
Default by the contractor/supplier furnishing the banker’s guarantee.

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14. Refund of contract deposit :

Contract deposit will be refunded after 6 months after satisfactory completion of contract period.

15. Bid security EMD:

 The Bidder shall furnish, as part of the Bid, Bid Security/EMD, in the amount specified in the Bid
Data Sheet. This bid security shall be in favor of the authority mentioned in the Bid Data Sheet
and shall be valid till the validity of the bid.

 The consultants shall pay the EMD online.
 Any bid not accompanied by an acceptable Bid Security and not secured as indicated in sub-clause

mentioned above, shall be rejected by the Employer as non-responsive.
 The Bid Security of the successful Bidder will be discharged when the Bidder has signed the

Agreement and furnished the required Security Deposits.
 The Bid Security/ EMD of L-3 bidder and downwards shall be refunded immediately after opening

of financial bid but, the EMD submitted by the L-2 bidder will be returned after obtaining Standing
Committee Resolution.

The Bid Security may be forfeited:
a) If the Bidder withdraws the Bid after bid opening (opening of technical qualification part of the

bid during the period of Bid validity;
b) In the case of a successful Bidder, if the Bidder fails within the specified time limit to:
i. sign the Agreement; and/or
ii. Furnish the required Security Deposits.

1. The cases wherein if the shortfalls are not complied by the consultant, will be informed to

Registration and Monitoring Cell. Such non-submission of documents will be considered as
‘Intentional Avoidance’ and if three or more cases in 12 months are reported, shall be viewed
seriously and disciplinary action against the defaulters such as banning/de-registration, etc. shall
be taken by the registration cell with due approval of the concerned AMC.

2. No rejections and forfeiture shall be done in case of curable defects. For non-curable defects the

10% of EMD shall be forfeited and bid will be liable for rejection.

Note: a) Curable Defect shall mean shortfalls in submission such as: a. Non-submission of following
documents,

i. Valid Registration Certificate
ii. Valid Bank Solvency
iii. Registration certificate of GST.
iv. Certified Copies of PAN documents and photographs of individuals, owners, etc.
v. Partnership Deed and any other documents.
vi. Undertakings as mentioned in the tender document.
vii. No proper submission of experience certificates and other documents, etc.

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b) Non-curable Defect shall mean

1. In-adequate submission of EMD amount,

2. In-adequacy of technical and financial capacity with respect to Eligibility criteria as stipulated in the
tender.

16. MCGM’s Right to Accept any Bid and Reject any or all Bids
MCGM reserves the right to accept or reject any Bid, and to cancel or withdraw the bidding process
and reject all bids, at any time prior to the announcement of the winning Bidder selected as the
Consultant, without thereby incurring any liability to the affected Bidder or Bidders or any obligation
to inform the affected Bidder or Bidders of the grounds for MCGM’s action.

17. Notification of Selection
Prior to expiration of the period of bid validity, the Successful Bidder would be notified in writing by
MCGM. MCGM shall endeavour to issue the Letter of Acceptance (LOA) to the Successful Bidder.
MCGM will also inform the unsuccessful Bidders that their Bids have been unsuccessful.

18. Acceptance of Letter of Acceptance (LOA).
Within Seven (7) days from the date of issue of the LOA, the Successful Bidder shall accept the LOA
and return the same to MCGM.
In case, the Agreement does not get executed within 30 days of acceptance of LOA, MCGM reserves
the right to offer the assignment to the Bidder ranked as L2 or annul the bidding process and may
invite fresh bids for the Project. In such a case the entire bid security submitted by the Successful
Bidder shall be forfeited. However, MCGM on receiving request from the Successful Bidder, may at
its absolute discretion, permit extension of the aforesaid period of 30 days for execution of the
Concession Agreement

MCGM will notify other Bidders that their Proposals have been unsuccessful.

19. Bids at the Cost of Bidders
Each Bidder shall bear the cost of preparation of its own bids. MCGM shall not be responsible for
any reimbursements or be in any manner liable for any cost incurred by a Bidder in the preparation
and submission of its bid pursuant to this E-Tender.

20. Conflict of Interest
The Consultant shall hold the Employer’s interests paramount, without any consideration for future
work, and strictly avoid conflict with other assignments or their own corporate interests.

21. Consultant Not to Benefit from Commissions, Discounts etc.
(a) The payment of the Consultant shall constitute the Consultant’s only payment in connection with
this Contract and, the Consultant shall not accept for its own benefit any trade commission,
discount or similar payment in connection with activities pursuant to this Contract or in the
discharge of its obligations hereunder, and the Consultant shall use its best efforts to ensure that
any Sub-Consultants, as well as the Personnel and agents of either of them, similarly shall not
receive any such additional payment.
(b) Furthermore, if the Consultant, as part of the Services, has the responsibility of advising the Client
on the procurement of goods, works or services, the Consultant shall comply with the Bank’s
applicable procurement guidelines, and shall at all times exercise such responsibility in the best
interest of the Client. Any discounts or commissions obtained by the Consultant in the exercise of
such procurement responsibility shall be for the account of the Client.

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22. Contract Execution

All required documents for execution of the contract shall be submitted within 30 days from the date of
issue of letter of acceptance. If the documents are not submitted within the stipulated time, a
penalty of Rs 2000/- per day will be applicable to the contractor. (No penalty will be levied for
extension tenure.) All contract documents need to be duly affixed with stamp duty properly signed
along with evidence/proof of payment of security/contract deposit/ within 30 days from the date of
letter of acceptance received by the consultant.

Action when whole of security deposit is forfeited:

In any case in which under any Clause of this contract, the contractor shall have rendered himself liable
to pay compensation amounting to the whole of this security deposit whether paid in one sum or
deducted by installments or in the case of abandonment of the work owning to serious illness or
death of the contractor or any other cause, the CA(F) on behalf of the Municipal Commissioner shall
have power to adopt any of the following process, as he may deem best suited to the interest of
MCGM -

(a) To rescind the contract (for which recession notice in writing to the contractor under the head of
CA(F) shall be conclusive evidence) and in that case, the security deposit of the contract shall stand
forfeited and be absolutely at the disposal of MCGM.

Contract may be rescinded and security deposit forfeited for bribing a public officer or if contractor
becomes insolvent
If the contractor assigns or sublets his contracts or attempt so to do, or become insolvent or
commence any proceeding to get himself adjudicated and insolvent or make any composition with
his creditors, or attempt so to do or if bribe, gratuity, gift, loan, perquisite, reward or advantage,
pecuniary or otherwise, shall either directly or indirectly be given promised or offered by the
contractor or any of his servants or agents through any public officer, or person in the employment
of MCGM/Govt.

23. Commencement of work:
The vendor shall accept supply/work order from MCGM against this contract. Commencement of work

should be arranged within two working days of acceptance of LOA. Delay in commencement of work
would attract penalty of Rs.2000/- per day.

24. Penalty:

A All required documents for execution of contract shall be submitted within 30 days from the date of
issue of letter of acceptance. If the documents are not submitted within stipulated time a penalty
of Rs. 2,000/- per day will be applicable to the contractor.

B. There shall be regular review regarding the performance of the consultant by MCGM /. In case at any
stage, it has been observed / found that the performance of the consultant is unsatisfactory or
discrepancies are found in the works carried out by consultant, MCGM reserves the right to cancel the
contract and black list the contractual firm(s) after giving due opportunity and forfeit the contract
deposit.

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25. INDEMNITY

The Bidder shall agree to indemnify and hold harmless MCGM and its managers, officers, members and employees
promptly upon demand at any time and from time to time, from and against any and all losses, claims, damages,
liabilities, costs (including reasonable attorney’s fees and disbursements) and expenses (collectively “Losses”) to which
MCGM may become subject, insofar as such Losses directly arise out of, or in any way relate to, or result from but not
limited to :

1. any mis-statement or any breach of any representation or warranty made by the Bidder
2. the failure by the Bidder to fulfill any agreement, covenant or condition contained in this contract, including

without limitation the breach of any of the terms and conditions of this contract by any employee or agent of the
Bidder or
3. any claim or proceeding by any third party against MCGM arising out of any act, deed or omission by the
Bidder
4. violation of copyright/intellectual property rights of any third party by the Bidder

For the avoidance of doubts, indemnification of losses pursuant to this clause shall be made in an amount or
amounts sufficient to restore MCGM to the financial position it would have been if the losses not occurred.

26. Payment of legal and stationery charges : The successful bidder on receipt of acceptance letter for the
pre and post implementation of GST in MCGM to pay legal and stationery charges to MCGM as per rates
prevailing on the day of payment. CA /FRG/ 05 , dt:-24.04.2020

From Date 01.04.2020 to
31.03.2021

Upto Rs. 0 To Rs.50,000/- NIL NIL

From Rs 50,001/- To Rs. 3,00,000/- RS. 550 /- Rs. 610 /-

From Rs.3,00,001 To Rs.20,00,000/- RS. 920 /- Rs. 1020/-

From Rs. 20,00,001 To Rs.1,00,00,000 /- RS 3570 /- Rs. 3930/-

FROM RS. 1,00,00,001 TO ANY AMOUNT RS. 8,880/- RS. 9770/- (MAX LIMIT)

(min limit)

27 Stamp duty : The contract agreement shall be adjudicated for the payment of stamp duty by successful
bidder and accordingly the successful bidder shall have to pay the stamp duty on contract agreement as per the
Government Directives.

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(a) Where the amount or value set forth in such contract does Five Hundred rupees stamp
not exceed rupees ten lakh. duty
Five hundred rupees plus .1%
(b) Where it exceeds rupees ten lakhs of the amount, above rupees
ten lakh subject to the
(c) Stamp duty on Bank Guarantee maximum of rupees twenty
five lakh stamp duty.
0.50% on Bank Guarantee
Amount.

*According to G.R of Government Of Maharashtra which is published on 30.10.2017, the rates of stamp
duty may vary.

28. Secrecy: The consultant shall take all reasonable steps necessary to ensure that all persons employed in
any work in connection with the contract, who obtains in the course of the execution of the contract, any
information whatsoever, which would or might be directly or indirectly of use to any person not connected
with the contract, should treat it as secret and shall not at any time communicate it to any person. Any breach
of above said condition shall be a sufficient cause to cancel the contract and the Municipal Commissioner shall
be at liberty to carry out the said services at the risk and cost of the contractor.

29. Compliance with security requirement: the Tenderer shall strictly comply with the security rule of the
MCGM in force and shall complete the required formalities including verification from police and any other
authorities if any and obtain necessary Photo Identity Card from MCGM by completing the required
formalities for entering the premises of MCGM. These cards are to be constantly displayed & their loss
reported immediately.

30. Confidential Information: The Financial details and such other information furnished to the consultant
relating to the work of Income Tax shall be treated as confidential and shall not be divulged to any third party.
It shall remain the property of MCGM. If, during the process of execution of the contract, any improvement,
refinement or technical changes and modifications are effected by the consultant such changes shall not affect
the title to the property and all the information, specifications, drawings etc. including the
improvement/modifications effected by the consultant shall continue to be property of the MCGM.

31. In case of the mandatory documents which are uploaded with bid, original of which, if called, shall be
produced for verification within 3 days, failing which the bidder will be treated as non-responsive.
Administrative and Technical Bid will be opened on the due date and due time as defined for the bid in the

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system. Financial Bid/commercial bid of the respective bidder submitted online will be opened only if the
administrative & Technical offer in folder One (A/B packet) is acceptable.
32. The tenderers are advised to physically apprise themselves with delivery, on site Conditions and working
areas if required. They are advised to get themselves sufficiently acquainted with the actual nature of
providing services if required, prevalent conditions and facilities & infrastructure available.
33. This tendering process is covered under Information Technology ACT & CYBER LAWS AS
APPICABLE.

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Section 8

FRAUD AND CORRUPT PRACTICES

 The Applicants and their respective officers, employees, agents and advisers shall observe the highest
standard of ethics during the Bidding Process. Notwithstanding anything to the contrary contained
herein, the Authority may reject an Application without being liable in any manner whatsoever to the
Applicant if it determines that the Applicant has, directly or indirectly or through an agent, engaged in
corrupt practice, fraudulent practice, coercive practice, undesirable practice or restrictive practice in the
Bidding Process.

 Without prejudice to the rights of the Authority under relevant Clause herein above, if an Applicant is
found by the Authority to have directly or indirectly or through an agent, engaged or indulged in any
corrupt practice, fraudulent practice, coercive practice, undesirable practice or restrictive practice
during the Bidding Process, such Applicant shall not be eligible to participate in any tender or RFQ
issued by the Authority during a period of 2 (two) years from the date such Applicant is found by the
Authority to have directly or indirectly or through an agent, engaged or indulged in any corrupt
practice, fraudulent practice, coercive practice, undesirable practice or restrictive practice, as the case
may be.

 For the purposes of this Clause , the following terms shall have the meaning hereinafter respectively
assigned to them:

A. “corrupt practice” means the offering, giving, receiving, or soliciting, directly or indirectly, of anything
of value to influence the actions of any person connected with the Bidding Process (for avoidance of
doubt, offering of employment to, or employing, or engaging in any manner whatsoever, directly or
indirectly, any official of the Authority who is or has been associated in any manner, directly or
indirectly, with the Bidding Process or the LOA or has dealt with matters concerning the Concession
Agreement or arising there from, before or after the execution thereof, at any time prior to the expiry of
one year from the date such official resigns or retires from or otherwise ceases to be in the service of
the Authority, shall be deemed to constitute influencing the actions of a person connected with the
Bidding Process); or save and except as permitted under the relavant sub clause, engaging in any
manner whatsoever, whether during the Bidding Process or after the issue of the LOA or after the
execution of the Concession Agreement, as the case may be, any person in respect of any matter
relating to the Project or the LOA or the Concession Agreement, who at any time has been or is a legal,
financial or technical adviser of the Authority in relation to any matter concerning the Project;

B. “fraudulent practice” means a misrepresentation or omission of facts or suppression of facts or
disclosure of incomplete facts, in order to influence the Bidding Process ;

C. “coercive practice” means impairing or harming or threatening to impair or harm, directly or indirectly,
any person or property to influence any persons participation or action in the Bidding Process;

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D. “undesirable practice” means (i) establishing contact with any person connected with or employed or
engaged by the Authority with the objective of canvassing, lobbying or in any manner influencing or
attempting to influence the Bidding Process; or (ii) having a Conflict of Interest; and

E. “Restrictive practice” means forming a cartel or arriving at any understanding or arrangement among
Applicants with the objective of restricting or manipulating a full and fair competition in the Bidding
Process.

F. If the Employer/Financier determines that the Contractor has engaged in corrupt, fraudulent, collusive,
coercive or obstructive practices, in competing for or in executing the Contract, then the Employer
may, after giving 14 days’ notice to the Contractor, terminate the Contractor's employment under the
Contract and expel him from the Site, and the provisions of relevant Clause shall apply as if such
expulsion had been made.

G. Should any employee of the Contractor be determined to have engaged in corrupt, fraudulent, collusive,
coercive, or obstructive practice during the execution of the Works, then that employee shall be
removed in accordance with relevant Clause.

For the purposes of this Sub-Clause:

i. “corrupt practice” is the offering, giving, receiving to soliciting, directly or indirectly, of anything of
value to influence improperly the actions of another party;

ii. “another party” refers to a public official acting in relation to the procurement process or contract
execution. In this context, “public official” includes Financer staff and employees of other
organizations taking or reviewing procurement decisions.

iii. “fraudulent practice” is any act or omission, including a misrepresentation, that knowingly or
recklessly misleads, or attempts to mislead, a party to obtain a financial or other benefit or to avoid an
obligation;

iv. “collusive practice” is an arrangement between two or more parties designed to achieve an improper
purpose, including to influence improperly the actions of another party;

v. “coercive practice” is impairing or harming, or threatening to impair or harm, directly or indirectly, any
party or the property of the party to influence improperly the actions of a party;

vi. “obstructive practice” is deliberately destroying, falsifying, altering or concealing of evidence material
to the investigation or making false statements to investigators in order to materially impede the
Financier investigation into allegations of a corrupt, fraudulent, coercive or collusive practice; and/or
threatening, harassing or intimidating any party to prevent it from disclosing its knowledge of matters
relevant to the investigation or from pursuing the investigation; or

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vii. Acts intended to materially impede the exercise of the Financer’s inspection and audit rights provided.
viii. “party” refers to a public official; the terms “benefit” and “obligation” relate to the procurement

process or contract execution; and the “act or omission” is intended to influence the procurement
process or contract execution.
ix. ”parties” refers to participants in the procurement process (including public officials) attempting to
establish bid prices at artificial, non-competitive levels. a “party” refers to a participant in the
procurement process or contract execution.

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SECTION 9

DISCLAIMER

The information contained in this e-tender document or provided to Applicant(s), whether verbally or in
documentary or any other form, by or on behalf of the Municipal Corporation of Greater Mumbai (MCGM),
hereafter also referred as “The Authority “, or any of its employees or advisors, is provided to Applicant(s) on
the terms and conditions set out in this e-tender and such other terms and conditions subject to which such
information is provided.

This e-tender includes statements, which reflect various assumptions and assessments arrived at by the
Municipal Corporation of Greater Mumbai (MCGM) in relation to the Project. Such assumptions, assessments
and statements do not purport to contain all the information that each Applicant may require. This e-tender
may not be appropriate for all persons, and it is not possible for the Municipal Corporation of Greater Mumbai
(MCGM), its employees or advisors to consider the investment objectives, financial situation and particular
needs of each party who reads or uses this e-tender. The assumptions, assessments, statements and information
contained in this e-tender may not be complete, accurate, adequate or correct. Each Applicant should therefore,
conduct its own investigations and analysis and should check the accuracy, adequacy, correctness, reliability
and completeness of the assumptions, assessments, statements and information contained in this e-tender and
obtain independent advice from appropriate sources.

Information provided in this e-tender to the Applicant(s) is on a wide range of matters, some of which may
depend upon interpretation of law. The information given is not intended to be an exhaustive account of
statutory requirements and should not be regarded as a complete or authoritative statement of law. The
Municipal Corporation of Greater Mumbai (MCGM) accepts no responsibility for the accuracy or otherwise
for any interpretation or opinion on law expressed here.

The Municipal Corporation of Greater Mumbai(MCGM), its employees and advisors make no representation
or warranty and shall have no liability to any person, including any Applicant or Bidder, under any law,
statute, rules or regulations or tort, principles of restitution or unjust enrichment or otherwise for any loss,
damages, cost or expense which may arise from or be incurred or suffered on account of anything contained in
this e-tender or otherwise, including the accuracy, adequacy, correctness, completeness or reliability of the e-
tender and any assessment, assumption, statement or information contained therein or deemed to form part of
this e-tender or arising in any way with pre-qualification of Applicants for participation in the Bidding
Process. The Municipal Corporation of Greater Mumbai (MCGM) also accepts no liability of any nature
whether resulting from negligence or otherwise howsoever caused arising from reliance of any Applicant upon
the statements contained in this e-tender.

The Municipal Corporation of Greater Mumbai (MCGM) may, in its absolute discretion but without being
under any obligation to do so, update, amend or supplement the information, assessment or assumptions
contained in this e-tender.

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The issue of this e-tender does not imply that the Municipal Corporation of Greater Mumbai (MCGM) is
bound to select and short-list pre-qualified Applications for Bid Stage or to appoint the selected Bidder or
Concessionaire, as the case may be, for the Project and the Municipal Corporation of Greater Mumbai
(MCGM) reserves the right to reject all or any of the Applications or Bids without assigning any reasons
whatsoever.
The Applicant shall bear all its costs associated with or relating to the preparation and submission of its
Application including but not limited to preparation, copying, postage, delivery fees, expenses associated with
any demonstrations or presentations which may be required by The Municipal Corporation of Greater Mumbai
(MCGM) or any other costs incurred in connection with or relating to its Application. All such costs and
expenses will remain with the Applicant and the Municipal Corporation of Greater Mumbai(MCGM) shall not
be liable in any manner whatsoever for the same or for any other costs or other expenses incurred by an
Applicant in preparation or submission of the Application, regardless of the conduct or outcome of the Bidding
Process.

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SECTION 10

Scope of work

SPECIAL TERMS AND CONDITIONS OF CONTRACT:

Scope of Work:

The successful bidder should implement processes and controls for management of Income Tax
Act, 1961. This would include assisting the MCGM in designing necessary reports required for
compliance.

A detailed Scope of Work has been defined as under:-

Detailed Scope of the Work :

MCGM TAN No. MUMM01325C Employees count 80000 nos
1 ] Budget A MUMM01609G Employees count 13000 nos
2 ] Budget E MUMM18433C Employees count 13500 nos
3 ] Budget G MUMM32707D Pensioners count 125000 nos.
4 ] Pensioner MUMM49029B Employees count 25000 nos.
5 ] Non-Computer

1) Verification of quarterly TDS return to ensure correct pan number of all the
employees/contractor/pensioners is considered in the return as well as
appropriate TDS is deducted as per the prescribed rate of income tax act.

2) To ensure payment of TDS before the due dates of every month.
3) To ensure obtaining confirmations from vendors on their permanent account

number, annually or when a new vendor is set-up.
4) Monthly paid Salary/Pension data will be provided by HR-Department and

other Income will be provided by Accounts Department. Assembled data
must be verified i.e. correctness regarding PAN error, Savings 80C, various
deductions, rebate, tax calculation etc. and accordingly Quarterly Form 24Q
E-TDS must be prepared and file return through online or Offline through
NSDL.
5) Generating of annual TRACES Form 16 for employees/ pensioners PART A
and PART B and also upload the password protected Form16 in pdf format
on website online as per MCGM Information Technology Dept guideline.
Such as Employee / Pensioner can download Form 16 from anywhere
through website.
6) Providing softcopy of all MCGM TAN Form 16 data uploaded onsite for
future requirement of Form16 by Employees/Pensioners.

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7) Default raised due to Short Deduction or PAN error then revised return
must be filed for any Financial Year, till default become NIL.

8) Time to time consultancy regarding amendment /changes in TDS Return or
revised TDS return and any other matter related to income tax.

9) Giving suggestions regarding TDS issues arising at all MCGM Departments.
10) Guiding in investment eligible for deduction in calculation of

Employees/Pensioners TDS.
11) Assisting in taxation issue related to contract basis consultant.
12) To ensure that appropriate TDS is deducted of Employees/Pensioners

considering the investment declaration given by the respective
Employees/Pensioners.
13) Coordination with CIT TDS officials and get the assessment order passed by
department for TDS Notices every year.
14) Filing of appeal with CIT (A), file appeal with ITAT in case order from CIT
(A) is not in favor of Client and coordination with ITAT lawyer.
15) Filing of MCGM PAN NO AAALM0042L Annual Income Tax Return for
income derived by MCGM and BEST OUTSIDE its own jurisdictional area
u/s 10(20) of Income Tax Act, 1961.
16) Attending / representing for MCGM PAN NO AAALM0042L scrutiny
assessment notices for any AY received and getting prepared with supporting
documents and attending the same to Dy. Commissioner of Income Tax,
Bandra, Mumbai.

A) MCGM envisages that with the passage of Income Tax Act,1961 law the current framework of
direct taxes and central government level taxes will undergo changes. All the amendments issued
upto the final stage of income tax act,1961 requirements shall need to be considered by the
consultant. They shall stand to be revised to comply at Department level in Mumbai. Successful
bidder shall suggest changes required in current framework of taxation, organizational structure
and accounting and billing structure.

B) It is to be understood that the successful bidder shall be responsible to bring in a competent
technical and finanace team which will work in random with MCGM’s accounting and billing
system vendors to configure such changes successfully in the existing system.

a) Suggest changes to the procurement manual as per if required.
b) Existing contracts i.e. all procurement contracts for the supply of goods and services,

maintenance contracts, inter operator contracts, international contracts and contracts entered
into with third parties.
c) There must be a Project Monitoring Team of Successful Bidder which remains exclusively
involved in planning and monitoring of the instant project without fail.
d) Indicate list of software being implemented in various department eg. SAP, billing software,
payment software, water collection software.

The successful bidder will prepare a communication stratagem to be adopted by MCGM on
the basis of blueprint so designed as a form of advisory to various Stakeholder/Partners/Third

40
parties and for MCGM’s internal consumptions wherein letters/FAQs/clarifications advising
department on aspects of change management and training thereof as enumerated in clause.
To provide vertical registration for various department /wards.

The listed scope is illustrative but not exhaustive and therefore Carrying out all other activities
not specifically listed above but required to be undertaken for successful execution of the
basis scope of transformation of MCGM TO BE INCOME TAX complaint from tax and
accounting perspectives.

Communication Strategy:-
Successful bidder shall advise on the basis of blueprint designed the advice to be given to
various Stakeholder/partners/Third parties and MCGM internal communication wherein
letters/FAQs /clarifications advising Circles/SSAs/ units on aspects of change management.

1. Review of existing contracts and future contracts to ensure that these are Income
Tax compliant.

2. Miscellaneous: Any other activity (ies) necessary for the smooth implementation
of the Project and Successful execution of entire scope of work need to be done
by the supplier.

3. Provide information on amendments / updates clarification under the Income Tax
Act, 1961.

4. Filing of all returns related to Income Tax Act, 1961.
5. On site support to ensure priority to close any queries/issues/ challenges.
6. Resolution of issues related to transition.
7. Compliance testing and quality assurance of new processes.
8. Detailed report on impact assessment of tax, operation, Accounting, technological

and organizational model.
9. To draft replies and represent all the enquiries from the respective taxation dept

and authorities.
10. Give written opinion and certification with respect to direct tax compliance.
11. In person meeting, conference calls for reviewing compliance and resolving

routine Income Tax related queried (up to 2nd year of implementation)
12. Filing of Annual Returns.
13. Assistance in litigation matters, appeal procedure.
14. Completing all formalities for assessment.
15. Any other work arising incidentally our of income tax implementation which is

not included above.

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16. All the above work should be completed in time bound manner so as to enable
MCGM to comply with all income tax requirement once it rolls out.

17. The scope of work mentioned above is just illustrative not exhaustive.
18.Training needs to be addressed as envisaged
Submission of Manual for INCOME TAX processes and implementation in MCGM.

4. Communication strategy:- Successful bidder shall advise on the basis of blueprint designed
the advice to be given to various Stakeholders/Partners/Third parties and MCGM internal
communication wherein
Letters/FAQs/clarifications advising Circles/SSAs/units on aspects of change management.

1. Review of existing Contracts and future contracts to ensure that these are Income Tax
compliant.

2. Miscellaneous: Any other activity (ies) necessary for the smooth implementation of the
Project and successful execution of entire scope of work need to be done by the Supplier.

7. Provide information on amendments/updates clarification under the Income Tax Act,1961.
8. Filing of all returns related to Income Tax.
9. On-site support to ensure priority to close any queries/issues/challenges.
10. Resolution of issues related to transition.
11. Compliance testing and quality assurance of new processes.
12. Detailed report on impact assessment of tax, operation, Accounting, technological and

organizational model.
13. Analysis of the system to check whether they are fully aligned as per the system required
under the Income Tax Act, 1961 regime
16. To draft replies and represent all the enquiries from the respective taxation department and

authorities.
17. Give written opinion and certification with respect to indirect tax compliance.
18. On call advisory on any specific matters, issues received by corporation identified team

under Income Tax for a (period of 24 months)

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19. In person meeting, conference calls for reviewing compliance and resolving routine Income
Tax related queries (up to 2nd year of implementation).

20. Filing of Quarterly returns.
21. Assistance in litigation matters, appeal procedures.
22. Completing all formalities for assessment.
23. Any other work arising incidentally out of Income Tax implementation which is not included

above.
24. All the above work should be completed in time bound manner so as to enable MCGM to

comply with all Income tax requirements, once it rolls out.
25. The scope of work mentioned above is just illustrative and not exhaustive.

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SECTION 11

Payment terms:-
Deliverables, Timeline, Payment Terms & Invoicing Procedure:-

1) Deliverables : As per scope of work
2) Timeline and Payment Term:

Mcgm shall pay to the Consultant, during the term of the contract, the amount due calculated
according to the rates of payment set and in accordance with other provisions hereof. No other
payment shall be due from MCGM unless specifically provided for in this contract. All payment
will be made in accordance with the terms herein after described in Indian Rupees only.

Penalty:
Penalty will be charge if work is not completed within given time period. If work assigned /
allotted to the consultant is not completed within a given time period , penalty to the extent of
0.5% per week will be levied on consultant. Penalty in such cased shall not exceed 10% of the
total cost of the work order.

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Section 12

Staff and Staff Qualification.
The Consultant should employ or engage adequate no. Of qualified and experienced Chartered
Accountant. A provisional and indicative list of minimum professional staff deployment by
consultant will be as under:
(I) Project Manager for overall control, co-ordination of the project
1) Must be Chartered Accountant.
2) Possessing significant experience in handling taxation matters. (Minimum 5 years)
3) Experience in carrying out special investigative assignment on behalf of public sector organization
Govt. organization.
4) Advisory services in matters of taxation to Govt. companies, public companies, govt.
organization.
5) Involved in carrying out taxation works in govt. organization.
6) Specialized and familiar with business application such as SAP and other WEB based
applications.
7) He shall visit HO at least once in 15 days or as more frequently as may be necessary to evaluate
the progress of the work.
(II) Assisting staff:-
Four or more qualified personnel for overall control, co-ordination of project.

1) Must be Possessing qualification Equivalent to CA/ICWA/Legal qualification/inter CA
2) Possessing significant experience in handling taxation matters.
3) Experience in carrying out special investigative assignment on behalf of public sector organization
Govt. organization.
4) Advisory services in matters of taxation to Govt. companies, public companies, govt.
organization.

45
5) Involved in carrying out taxation works in govt. organization.
6) Specialized and familiar with business application such as SAP and other WEB based
applications.
7) They shall be continuously as per need available for implementing the project.
(III) One personnel preferably with IT background to assist in developing software IT solutions and
integration with GST network. Preferably knowledge of SAP.
(IV) More staff as may be considered necessary for satisfactory management execution and
completion of the entire project have to be deputed by the consultant.
(V) If the staff employed or engaged by the consultant fails to meet the terms and condition of the
contract/scope of the work as mentioned in section 11 and if the performance of the employees
engaged by the consultant is not satisfactory then the same shall be intimated to the consultant and
the consultant has to replace the employed staff as per specifications mentioned by MCGM within 7
days of intimation.

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SECTION 13
TECHNICAL BID

(To be submitted by the bidder )
1. Firm/ Name

2. Headquarters / Address

3. If Headquarters is not in India, Address of the
Firm in India and details of Indian registration

4. Date of incorporation of the firm and details of
5. Presence and locations of Offices in Mumbai
6. Comprehensive details of experience in
providing consultancy in the field of indirect
taxation services
7. The detail of bidder’s experience in providing
indirect taxation services to at least 2clients
having turnover of more than Rs.1000 Crores
and expertise to provide indirect tax etc. to any
Government Organisation or Public Sector.
8. Details of Expertise and experience of team
members / professionals to be deployed for the
project, as per clause .
9. Details of qualified professionals as per clause

47
10. Name & Designation of the authorized
signatory
11. Detail of payment for E-Tender documents
12. Average Turnover of Firm/ for last three
years with details as per latest audited statement
of accounts or certified copy of annual report
I / We agree to

1. Deliver all the deliverables mentioned under Section IV of this E-Tender
2. The condition that MCGM will provide space, connectivity, raw power supply, the access and

media links to the appropriate network element(s) to facilitate the provision of the services and
may provide the requisite Public IP addresses also, if required.
3. Comply with all terms & conditions of E-Tender.

(Signature of Authorized Signatory)

48
SECTION 14
FINANCIAL BID

(To be submitted by the bidder)
Please quote the followings:
Total lump sum amount quoted for : INR............................................../-
Amount in Words :.(.................................................................................)
Note:

1. The total lumpsum amount quoted above will be bifurcated in Year 1& 2 in following

proportion and work order will be issued for entire period of contract.
1. The above fee is inclusive of all taxes excluding service tax / GST.

2. All other taxes are to be borne by the Consultant. TDS as applicable shall be deducted

and certificate as required by the Income-tax Act 1961 shall be issued.

3. The above quoted lump-sum fees are fixed and firm for the entire tenure of the contract

and shall be binding on both the parties. No changes in these rates shall be allowed under
any circumstances during the tenure of this service agreement.

4. The above quoted lump-sum fee are all inclusive, no separate payment shall be made for

TA/DA, boarding lodging .

5. The tenure of contract will be for the period of 28 months. However, The contract for the

2nd year shall be continued only after satisfactory performance of the first year of
Implementation.

6. The bidder should undertake to maintain confidentiality of the information shared with

them in performing with the contractual obligation.
7. Note : In case after finalization or before of the contract and during the contract

period, if there is any change in the tax rates of Service Tax or GST, MCGM will be
liable to pay the difference amount of tax only to the extent the credit of it is
possible/allowable under the law and over and above the same, the bidder has to bear
the liability of excess amount for which credit is not allowable as per the tax laws.

(Signature of Authorised Signatory)
Name………………………………….

Official Seal

49
Section 15

BID FORM

1.
i) Name of the Firm
ii) Mailing Address
Telephone: Mobile:
Fax: E-mail:

2. Designated contact person with details:

3. Details of experience on this work.
(Attach self-attested proof of the claim)

4. Turn over during the last three Financial
Years ended with 2017-2018 , 2018-2019 , 2019-2020
(Attach audited financial results/ annual reports)

5. Whether the scope has been
Implemented/taken up in any other organisation?
If so, give details of such organisation.

6. What is the maximum time limit within?
Which the work will be completed?

50
7. State whether the services offered conform
to the specifications in the E-Tender and subsequent
Amendment, if any clearly state the deviations,
If any.

9. Constitution of the Firm/
i
ii) The Indian Partnership Act, 1931
Name of the Partners i)
ii)
iii)
iii) Any other Act (give details)

11. PAN No of the Proprietor/Partners

Signature with Stamp

51
Annexure -1
Particulars about the tenderer- (Specimen copy)

(To be uploaded in Folder One)
Following information to be submitted along with tenders (in Folder One) as detailed herein

below on the letterhead of the tenderer.
1. Name & Address of the tenderer.
2. Profile of the tenderer
3. Authorized e-mail address of the firm
4. Full Address of Registered Office/Head Office with Telephone Numbers & Fax No.
5. Full Address of Offices in Mumbai with Telephone Numbers& Fax No.
6. Is the tenderer registered under the Companies Act or any other Act, in force?

a. If so, state Registration No and furnish photo state copy of Registration Certificate.
1. In case of Limited Companies furnish a copy of the memorandum of Articles of

Association.
2. Names and addresses of all the Directors of the tendering Company.
3. Ownership status of the Firm. (Maharashtra Govt. / Other state Govt. / Central Govt. /

Joint Sector / Co-Operative / B.S.I. / Private / Foreign Company etc.)
7. Name and Designation of the Officer / Address, Telephone Number, Fax No. E-Mail Mobile

Number of Primary Contact Person and Secondary Contact Person for the bid.
8. Banker of the tenderer with full address & Telephone No.:-
(Attach certified copy of A/C for the last three years issued by the bank)

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9. PAN No. of the Company.(Attach attested copy of PAN card of the tenderer)

10 . .E.P.F. Registration No.

(Attach attested copy of registration certificate)

11. E.S.I. Registration No.

(Attach attested copy of the registration certificate)

12. GST Registration No.

13. Total annual turnover for the last three Financial Years of the tenderer.

Sr.No. Financial Year Turnover (in Rs.Cr.)

1 year 3

2 Year2

3 Year 1

The bidder should have average annual turnover of at least Rs.50 LAKH or in more for three
preceding financial years. (Copy of the IT return filed during the last three financial year and
copy of the Turnover / CA certificate/Profit and Loss Account statement of last three years duly
certified by Chartered Accountant to be attached).

14. Number of employees on the rolls of the company

Sr.No. Financial Year No. of Partners No. of employed members
having experience in the
field of indirect taxation.

1 year 3

2 year 2

3 year 1

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I/We have carefully gone through the tender documents and the terms and conditions mentioned
therein & are all acceptable & agreeable in its entirety to me/us.
The information /documents furnished along with the tender are true and authentic to the best of
my knowledge and belief. I / We, am / are well aware of the fact that furnishing of any false
information / fabricated document would lead to rejection of my tender at any stage besides
liabilities towards prosecution under appropriate law.

Full Name &Signature of authorized person
of tenderer Official Seal & Address

54
Annexure -2
Form of undertaking of Mandatory Conditions

(To be uploaded in Folder “One”)
SUB: Appointment of Consultant for Income Tax work of MCGM
Tender due on date:-
Mandatory Conditions of this tender:
1. Validity. Every tender shall be made open for acceptance for minimum period of 180 days
from opening of the tender. Tenderer specifying validity for less than 180 days shall be rejected
outright.
2. Contract Deposit.
The successful tenderer here after referred to as a consultant shall pay an amount of 2% of
contract deposit in the form of Banker’s guarantee from the Banker’s approved by the Municipal
Corporation Greater Mumbai & Bankers Guarantee should be valid even after 6 months of the
expiry of the contract period and shall be paid within 30 days from the date of issue of letter of
acceptance.
The Banker’s Guarantee for contract deposit will not be accepted in broken period and same will
be 1 completed Banker’s Guarantee for entire contract period + six months.
The Banker's Guarantee issued by branches of approved Banks beyond Kalyan and Virar can be
accepted only if the said Banker's Guarantee is countersigned by the Manager of a Branch of the
same bank, within the Mumbai City limit categorically endorsing thereon, that, the said Banker’s
Guarantee is binding on the endorsing Branch of the Bank within Mumbai limits and is liable to
be enforced against the said Branch of the Bank in case of default by the contractor/supplier
furnishing the banker’s guarantee.
3. Commencement of Work the Tenderer should commence the work, within specified period
from the date of placing the order.
4. Acceptance of Tender The decision of the Municipal Commissioner shall be final and
binding and Municipal Commissioner do not pledge himself to accept the lowest or any tender
and reserves the right to split the quantity amongst the eligible. The Municipal Commissioner

55
reserves the right to reject any or all tenders and relax/stringent any of the condition of tender
without assigning any reasons.
5. “THE TENDER SHALL BE REJECTED OUTRIGHT IF THE TENDERER DOES NOT
FULLFILL THE MANDATORY CONDITIONS AS BELOW.”
If the tenderer does not upload scanned copies of the PAN Documents and Photographs of the
individuals, owners, Karta of the Hindu Undivided family, Partners of the Partnership Firms and
Director / Directors in case of Private Limited/ Public Limited Companies or the authorized
representatives of the registered Co-operative Societies / Semi Government Undertakings as the
case may be, Affidavit for compliance of condition no.14.
6. In case one or more offers with the same prices are received, the Municipal Commissioner’s
decision to accept any of the offers shall be final and the said decision shall be binding on the
tenderers.
I / We have gone through the “General Instruction to the tenderer”, “The Articles of Agreement”,
“Copy of Undertaking for mandatory Conditions” and “Technical Offer” and I / We agree to
abide the same.

Full Signature of the tenderer with
Official Seal and Address.

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Annexure – 3

Declaration Cum Indemnity Bond

(To be uploaded in Folder “One”)

Tender No. : /2020
Due on : . /

To
The Municipal Commissioner of Greater Mumbai

Sir,

I/We_________________________________________________________(Full Name in the
Capital Letters starting with surname) the Proprietor / Managing Partner / Managing Director /
Holder of the Business / Authorized Distributors for the Establishment / Firm / Registered
Company named herein below do here offer for assistance and guidance in Income Tax
implementation and post implementation procedure at various wards/ locations in MCGM as
mentioned in the tender & in accordance with the specifications therein. I / We also abide by the
accompanying Form of Contract and the Form of Items‟ Rates & Costs, which are herewith duly
signed by me / us.

I / We _________________________________________________________ do hereby state &
declare that I / We, whose names are given herein below in detailed with the addresses have not
filled in this TENDER under any other name or under the name of any other Establishment /
Firm or otherwise nor we are in any way related or concerned with any Establishment / Firm or
any other person who have filled in the above case TENDER.

I / We have quoted for all Items and Quantities as per your specifications, which include all
Taxes and Duties payable & born by us, and have carefully noted the conditions of the Contract
and the Specifications with all the stipulations which I /We agree to comply. I / We undertake to
complete the task/assignment within the period stipulated after receiving an order.

I /We ___________________________________________________________have filled in the
accompanying TENDER with full knowledge of liabilities and therefore, we shall not raise any
objection or disputes in any manner relating to any action, including forfeiture of the EMD and
blacklisting or any other penal action for giving any information which it is found to be incorrect

57
and against the instruction and direction given in this TENDER and failure to execute the written
contract.

I / We have already deposited the requisite amount of Earnest Money Deposit as mentioned in
this tender Notice, in the office Chief Accountant (Finance) before due date and due time.

I / We further agree & undertake that in the event if it is revealed subsequently after the
allotment of contract to me / us, that any information given by me / us in this TENDER is false
or incorrect, I / We shall compensate the Municipal Corporation of Greater Mumbai for any such
losses or inconvenience caused to the Corporation in any manner and shall not resist any claim
for such compensation on any ground and whatsoever. I / We agree & undertake that I / We shall
not claim in such case any amount by way of damages or compensation for cancellation of the
contract given to me / us or any work assigned to me/us is withdrawn by the Corporation.

OR

I/We hereby request you not to enter into a contract with any other person/persons for the
supply/work underlying this contract for which the present tender is submitted until notice of non
acceptance of this tender has been first communicated to me/us and in consideration of your
agreeing to refrain from so doing I/We agree not to withdraw the offer constituted by this tender
before the date of communication to me/us or such notice of non acceptance, which date shall be
not later than fifteen days from the date of the decision of the Standing Committee or of the
Corporation, as may be required under the B.M.C. Act, not to accept this tender. And I/We agree
that if contrary to the agreement contained in this clause I/We withdraw the tender before the
said date the earnest money deposited by me/us as aforesaid shall be liable to forfeiture by the
Municipal Commissioner of Greater Mumbai I/We also agree to the forfeiture of the said deposit
if in the event of your accepting my/our tender, I/We fail to execute the contract or to make the
contract depositwhen called upon to do so or fail to supply the goods ordered after acceptance of
my/our tender in full or in part or fail to execute the orders placed on me/us.

I / We do hereby agree to pay all cost, charges and expenses in connection with this contract
including stamp duty, preparation and execution of the written contract.

Yours faithfully

Full Signature of the tenderer with

Official Rubber Stamp.

58
Full Name, Office & Residential Address of the Proprietor / Partners /Directors
& E-mail Address.

No. Full Name Office Address Residential Signature
Address

1
2
3
4
5
6
7
8
9
10

59
Annexure-4

DECLARATION BY THE TENDERER REGARDING ELIGIBILITY AND
ACCEPTANCE OF TERMS AND CONDITIONS OF THE TENDER DOCUMENTS

(To be filled in and signed by the tenderer and to be submitted on non-judicial paper of Rs, 500/-
duly notarized by Notary Public. / First Class Magistrate along with bid)

To be uploaded in folder “Folder One”
AFFIDAVIT

To,
Municipal Commissioner,
Municipal Corporation of Greater Mumbai.
Sir,

Ref your Tender No:

I / we give following undertaking:

1. I / we have thoroughly read and understood the terms and conditions as indicated in this tender
document and accept all the terms and conditions.

2. I / we have also appraised myself / ourselves with M.C.G.M., actual nature of supply/ work
and other prevalent conditions.

3. I / we hereby confirm that I / we will be able to carry out the supply/ work offered by me /us
as per specifications indicated in the tender, after compliance of all the required formalities
within the specified time at the quoted rates, if accepted by M.C.G.M.

60
4. I / We agree to abide the regulations of the MCGM premises now in force or which may come
into force, during the currency of the contract.

5. I / We also undertake to carry out the supply / work without any interference, what- so-ever to
the supply/work.

6. I / We agree for reserving the right to stop any supervising staff/ labour employed by me / us
from entering in the MCGM premises/area, if MCGM feels that the said person is an
undesirable element or is likely to create mischief. MCGM will not be required to assign any
reason while exercising this right and I/We shall abide by such decision of the MCGM as
final and binding on me/us.

7. I / We shall not sublet the work or supply to any other agency without the prior approval of the
MCGM.

8. I / We agree to execute an agreement in the Proforma given and shall bear necessary cost of
stamp duty as per Government directives in this regard.

9. I / We also agree, to undertake to carry out all types of supply / work covered under Items of
this tender as ordered from time to time by the Officer In Charge or by his authorized
representatives.

10. I/we hereby declare that the information furnished in the tender is correct and true to the best
of my / our knowledge and belief. l /we also know and accept that if at any stage the
information is found to be not correct , my / our tender shall not be considered by M.C,G.M.,
and EMD shall stand forfeited and I /we will be liable for action as per terms and condition .

11. The acceptance of this tender by M.C.G.M., shall constitute a binding contract between me /
us and M.C.G.M.

12. I/we solemnly confirm the compliance of all the requirements / Conditions of the tender
documents.

61
13. I / we have offered our rates in the prescribed format and uploaded it along with the bid
document.

14. I declare that I___________________________________________ in capacity as
Manager/Director/Partner/Proprietors of __________ has not been charged with any
prohibitory and /or penal action such as banning ( for specific time or permanent/de-
registration or any other action under the law by any Government and/ or Semi-Government
and/ or Government Undertaking.

.
Solemnly affirmed on this ___________the day of __________20 .

Full Signature of the tenderer with
Official Seal & Address

62
Annexure -5

Tender No.

CHIEF ACCOUNTANT (FINANCE)
(To be uploaded in Folder “One”)
The undertaking to be obtained from the prospective bidders on Rs. 500 /- stamp paper along
with the tender should be as under-

Affidavit in terms of condition No 14 ( Incl of 14A.14B and 14 C) of Articles of Agreement and for
quoted Rates

To,

The Municipal Commissioner,

For the Municipal Corporation to Greater Mumbai

Sir,

Bid No.

“I/ We---------------------------------------------- (full name in capital letters, starting
with surname), the Proprietor/Managing Partner/Managing Director/Holder of the
Business/Manufacturer/Authorized Dealer, for the establishment/firm/registered company, named
herein below, do hereby, state and declare that I/We whose names are given herein below in details
with the addresses have not filled in this tender under any other name or under the name of any
other establishment /firm or otherwise, nor are we in any way related or concerned with any
establishment / firm or any other person, who have filled in the tender for the aforesaid work".

"I/We --------------------------------------------------------------(full name in capital letters, starting with
surname), the Proprietor/Managing Partner/Managing Director/ Holder of the
Business/Manufacturer/Authorized Dealer, for the establishment/firm/registered company, named

63
herein below, do hereby undertake that we have offered the best prices for the subject supply/work
as per the present market rates and that we have not offered less prices for the subject supply/work
to any other outside agencies including Govt./Semi Govt. agencies and within the MCGM also.
Further, we have filled in the accompanying tender with full knowledge of the above liabilities and
therefore we will not raise any objection or dispute in any manner relating to any action including
forfeiture of deposit and
Blacklisting, for giving any information which is found to be incorrect and against the instruction
and direction given in this behalf in this tender.
I/We further agree and undertake that in the event, if it is revealed subsequently after the allotment
of work/ contract to me/us that any information given by me/us in this tender is false or incorrect,
I/We shall compensate the Municipal Corporation of Greater Mumbai for any such losses or
inconveniences caused to the Corporation, in any manner and will not resist any claim for such
compensation on any grounds whatsoever. I/We agree and undertake that I/We shall not claim in
such case any amount, by way of damages or compensation for cancellation of the contract given to
me/us or any work assigned to me/us or is withdrawn by the Corporation."
However, in case of price difference, if it is a result of differential tax structures, different Dollar
value of Rupee, differential logistic of transport etc. considering this aspect, before invoking the
penalty, blacklisting etc., I/we will be given a reasonable opportunity of being heard by
representing our case as to why such price variation/differential has been arisen.
In case, if the explanation submitted by me/us is unsatisfactory then action including forfeiture of
deposit & blacklisting may be taken against me/us.

TENDERER’S FULL SIGNATURE
WITH RUBBER STAMP

(Note: This affidavit should be given on Rs.500/- stamp paper duly notarized by Notary with red
seal and registration Number.)

64
Annexure -6

PERFORMANCE CERTIFICATE

(To be uploaded in Folder “One”)

(The following certificates which must be valid and current on the due date should be uploaded.)
Past Performance Certificate in respect of Work / Assignment / Supply of
________________________ _________________________________________________ To
State Government / Central Government or their undertaking / Semi Government Local Bodies /
Large Corporates (without disclosing rates therein) should be uploaded
“M/s ___________________________________ _________________________ have
completed the work / Completed the Project / Task / Assignment / supplied satisfactorily their
______________________ to our institution in __________________ (month/year) and their
performance /the service support is satisfactory”.

Signature and designation of the
Authorized officer issuing performance
Certificate

NOTE: Past Performance or Experience Certificate should be in the name of Bidder & not
in the name of Individual.
Scanned copies shall be uploaded in the Folder “One”.

65
Annexure – 7

AUTHORISATION LETTER FOR ATTENDING TENDER OPENING
(To be uploaded in Folder “One”)

No. __________

Date:_________

To,
The Municipal Commissioner,
M.C.G.M.

Subject: Tender No. ___________________________________ due on ____________

Sir,
Mr................................ has been authorized to be present at the time of opening of above tender
due on _________ at 11.00 A.M.Hrs on my/our behalf.
Yours faithfully,

Signature & seal of the Tenderer
66
Annexure - 8

Proforma of agreement Form.

Tender due on

Standing Committee Resolution No_______Dated_______/ Addl. Municipal
Commissioner’s/DMC’s/ Sanction No. _____________ Dated________________
Contract for the appointment for Consultant for Income Tax work.
Case No.______________________ of ____________________

During the period from____________to _________________

THIS AGREEMENT MADE ON THIS ________Day of ____________
Two Thousand______________ Between_____________________________
(Partner /Proprietor’s Full Name) in habitant/s of Mumbai, carrying on business at
________________________________________________________________ in Mumbai
under the style and name of Messer’s____________________________ for and on behalf of
himself / themselves, his / their heirs, executors, administrators and assigns ( Hereinafter called
“the Contractor/s”) of the FIRST PART and Shri ……………………………………..
………………………………………………………………………………………………………
……the Chief Accountant (Finance) ( (hereinafter called “the commissioner”) in which
expressions are included unless the inclusion is inconsistent with the context, or meaning thereof,
his successor or successors for the time being holding the office of the Chief Accountant
(Finance) of the second part and the Municipal Corporation of Greater Mumbai (hereinafter
called “the Corporation”) of the third part, WHEREAS the Bidder has tendered for the Works
described above and his tender has been accepted by the Commissioner (with the approval of the
Standing Committee of the Corporation) NOW THIS AGREEMENT WITNESSETH as follows:

67
In this agreement words and expressions shall have the same meanings as are respectively
assigned to them in the Conditions of Contract for works hereinafter referred to:
The following documents shall be deemed to form and be read and construed as a part of this
agreement viz.
a. The said proposal.

Notice Inviting Tender
The Tender Form
Scope of works and Special Conditions
Technical Qualification Criteria
Instructions to the Tenderers
All Annexures.
Financial Bid & Rates

b. Notification of Award
c. Any other documents listed as forming part of the contract.
In consideration of the payments to be made by the Commissioner to the Bidder as hereinafter
mentioned the Bidder hereby covenants with the Commissioner to complete the
……………………………………………………………………………………………………..
works in conformity in all respects with the provision of the contract.

The Commissioner hereby covenants to pay to the Bidder in consideration of the completion of
…………………………………………………………………………………………. works the
contract sum, at times and in the in the manner prescribed by the contract.

In witness whereof the Contractors and the Chief Accountant (Finance) have hereunto set hands
and the seal of the corporation has been hereunto affixed.
Signature, Sealed and delivered

By ________________________________

68
Of _________________________________

In the presence of

Witness (1) _________________________________

Name ………………………
…………………………………...
Address ………………................. The duly constituted Attorney
…………………………………… Manager
……………………………………

……………………………………For ___________________________
Contractor

Witness (2) ___________________

Name ………………………........
…………………………………...
Address ……………….................
……………………………………
……………………………………
Signature, Sealed and delivered

By ________________________________

69
Chief Accountant (Finance) in the presence of
_________________________________

Witness (1) ________________________

Name ………………………
…………………………………...
Address ……………….................
……………………………………
……………………………………
……………………………………Chief Accountant (Finance)

Witness (2) __________________ SEAL

Name ………………………........
…………………………………...
Address ……………….................
……………………………………
……………………………………
…………………............................

The common seal of the Municipal Corporation of Greater Mumbai was
Affixed on the ……………….
……..day of ……………………..

70
Two thousand,…………………..
……………………………………
In the presence of
(1) …………………………..
……………………………………
(2) …………………………..
……………………………………
Two Members of the Standing
Committee of the Municipal
Corporation of Greater Mumbai.
Witness ………………………….
…………………………………..
Municipal Secretary.....................
.......................................................

* Contract examined with the Tender and the resolution or the Standing Committee

Committee No. ……………………… of …………….. and found correct.

Account Officer (FPS-V) Deputy Chief Accountant (TREASURY) Chief Accountant
(FINANCE)

71
BANKERS GUARANTEE ANNEXURE 9

THIS INDENTURE made this ________________day of __________ BETWEEN

THE ___________________BANK incorporated under the English/Indian

Companies Acts and carrying on business in Mumbai (hereinafter referred to as 'the

bank' which expression shall be deemed to include its successors and assigns) of

the first part _________________________________________________

_________________________________ inhabitants carrying on business at

__________________________________________________________________

_______ in Mumbai under the style and name of Messer’s

________________________________________(hereinafter referred to as 'the

consultant') of the second part Shri.

_______________________________________

THE MUNICIPAL COMMISSIONER FOR GREATER MUMBAI (hereinafter referred to as

'the commissioner' which expression shall be deemed, also to include his successor

or successors for the time being in the said office of Municipal Commissioner ) of

the third part and THE MUNICIPAL CORPORATION OF GREATER MUMBAI

(hereinafter referred to as 'the Corporation') of the fourth part WHEREAS the

consultants have submitted to the Commissioner tender for the execution of the

work of

''_________________________________________________________and the

terms of such tender /contract require that the contractors shall deposit with the

Commissioner as/contract deposit/ earnest money and /or the security a sum of

Rs.______________(Rupees __________________)AND WHEREAS if and when

any such tender is accepted by the Commissioner, the contract to be entered into in

furtherance thereof by the contractors will provide that such deposit shall remain

with and be appropriated by the Commissioner towards the Security -deposit to be

taken under the contract and be redeemable by the contractors, if they shall duly

and faithfully carry out the terms and provisions of such contract and shall duly

satisfy all claims properly chargeable against them there under AND WHEREAS the

consultants are constituents of the Bank and in order to facilitate the keeping of the

accounts of the consultants, the Bank with the consent and concurrence of the

consultants has requested the Commissioner to accept the undertaking of the Bank

hereinafter contained, in place of the contractors depositing with the Commissioner

the said sum as earnest money and /or security as aforesaid AND WHEREAS

accordingly the Commissioner has agreed to accept such undertaking NOW THIS

AGRREMENT WITHNESSES that in consideration of the premises, the Bank at the

request of the consultants (hereby testified )UNDERTAKES WITH the commissioner

to pay to the commissioner upon demand in writing , whenever required by him ,

72
from time to time , so to do ,a sum not exceeding in the whole
Rs.___________(Rupees_____________________________)under the terms of
the said tender and /or the contract . The B.G. Is valid upto
_________”Notwithstanding anything what has been stated above, our liability
under the above guarantee is restricted to Rs.___________only and guarantee
shall remain in force upto ____________ unless the demand or claim under this
guarantee is made on us in writing on or before __________all your right under the
above guarantee shall be forfeited and we shall be released from all liabilities under
the guarantee thereafter”

IN WITNESS WHEREOF
WITNESS(1)_________________
Name and __________________
address ___________________

WITNESS(2)__________________
Name and ___________________ the duly constituted Attorney Manager
address ______________________

the Bank and the said Messer’s
__________________________________________
_______________________________________________ (Name of the Bank)
WITNESS(1)_________________
Name and __________________
address ___________________

WITNESS(2)__________________
Name and ___________________ For Messer’s ____________________
address ______________________

73
have here into set their respective hands the day and year first above written.
The amount shall be inserted by the Guarantor, representing the Contract
Deposit in Indian Rupees.

74
Annexure10

LIST OF APPROVED BANKS

1. The following Banks with their branches in Greater Mumbai and in suburbs and extended
suburbs up to Virar and Kalyan have been approved only for the purpose of accepting Banker’s
guarantee from 1997-98 onwards until further instructions.

2. The Bankers Guarantee issued by branches of approved Banks beyond Kalyan and Virar can
be accepted only if the said Banker’s Guarantee is countersigned by the Manager of a branch of
the same Bank, within the Mumbai Limit categorically endorsing thereon that said bankers
Guarantee is binding on the endorsing Branch of the bank within Mumbai limits and is liable to
be on forced against the said branch of the Bank in case of default by the contractor/supplier
furnishing the bankers Guarantee.

THE SECOND SCHEDULE TO THE RESERVE BANK OF INDIA ACT, 1934
[Sections 2(e) and 42]

SCHEDULED BANKS

STATE CO-OPERATIVE BANKS
Andhra Pradesh State Co-operative Bank Ltd. Hyderabad
Bihar State Co-operative Bank Ltd., Bihar
Goa State Co-operative Bank Ltd. , Panaji
Gujarat State Co-operative Bank Ltd., Ahmedabad
Haryana State Co-operative Apex Bank Ltd., Chandigarh
Karnataka State Co-operative Apex Bank Ltd., Bangalore
Kerala State Co-operative Bank Ltd., Thiruvananthapuram
Madhya Pradesh Rajya Sahakari Bank Maryadit, Bhopal
Maharashtra State Co-operative Bank Ltd., Mumbai
Orissa State Co-operative Bank Ltd., Bhubaneswar
Pondicherry State Co-operative Bank Ltd. Pondicherry
Punjab State Co-operative Bank Ltd., Chandigarh
Rajasthan State Co-operative Bank Ltd., Jaipur
Tamil Nadu State Apex Co-operative Bank Ltd., Chennai
West Bengal StateUtCtaor-oPpraedraetsivheCBoa-nokpeLrtadt.i,vKeoBlkaantkaLtd., Lucknow

75
Urban Co-operative Banks
A P Mahesh Co-operative Urban Bank Ltd., Hyderabad
Abhyudaya Co-operative Bank Ltd., Mumbai
Ahmedabad Mercantile Co-operative Bank Ltd., Ahmedabad
Akola Janata Commercial Co-operative Bank Ltd., Akola
Amanath Co-operative Bank Ltd., Bangalore
Bassein Catholic Co-operative Bank Limited, Vasai
Bharat Co-operative Bank (Mumbai) Ltd., Mumbai
Bharati Sahakari Bank Ltd., Pune
Bombay Mercantile Co-operative Bank Limited, Mumbai
Charminar Co-operative Urban Bank Ltd., Hyderabad
Citizen Credit Co-operative Bank Ltd., Mumbai
Dombivli Nagari Sahakari Bank Ltd., Dombivli
Greater Bombay Co-operative Bank Limited, Mumbai
Indian Mercantile Co-operative Bank Ltd., Lucknow
Jalgaon Janata Sahakari Bank Ltd., Jalgaon
Janakalyan Sahakari Bank Ltd., Mumbai
Janalaxmi Cooperative Bank Ltd., Nashik
Janata Sahakari Bank Ltd., Pune
Kallappanna Awade Ichalkaranji Janata Sahakari Bank Ltd., Ichalkaranji
Kalupur Commercial Co-operative Bank Ltd., Ahmedabad.
Kalyan Janata Sahakari Bank Ltd., Kalyan
Kapol Cooperative Bank Ltd., Mumbai
Karad Urban Co-operative Bank Ltd., Karad
Madhavapura Mercantile Co-operative Bank Ltd., Ahmedabad
Mahanagar Co-operative Bank Ltd., Mumbai
Mapusa Urban Co-operative Bank of Goa Ltd., Mapusa
Mehsana Urban Co-operative Bank Ltd., Mehsana
N K G S B Co-operative Bank Ltd., Mumbai
Nagar Urban Co-operative Bank Ltd., Ahmednagar
Nagpur Nagrik Sahakari Bank Ltd., Nagpur
New India Co-operative Bank Ltd., Mumbai
Nutan Nagrik Sahakari Bank Ltd., Ahmedabad
Parsik Janata Sahakari Bank Ltd., Thane
Pravara Sahakari Bank Ltd., Loni

Rajkot Nagrik Sahakari Bank Ltd., Rajkot
Rupee Co-operative Bank Ltd., Pune
Sangli Urban Co-operative Bank Ltd., Sangli
Saraswat Co-operative Bank Ltd., Mumbai
Sardar Bhiladwala Pardi People's Co-operative Bank Ltd., Killa Pardi
Shikshak Sahakari Bank Ltd., Nagpur
Solapur Janata Sahakari Bank Ltd., Solapur
Surat People's Co-operative Bank Ltd., Surat
Thane Bharat Sahakari Bank Ltd., Thane

Thane Janata Sahakari Bank Ltd., Thane

The Akola Urban Co-operative Bank Ltd., Akola

76
The Cosmos Co-operative Bank Ltd., Pune
The Goa Urban Co-operative Bank Ltd., Panaji
The Khamgaon Urban Co-operative Bank Ltd., Khamgaon
The Nasik Merchant's Co-operative Bank Ltd., Nasik
The Shamrao Vithal Co-operative Bank Ltd., Mumbai
The Zoroastrian Co-operative Bank Ltd., Mumbai
Vasavi Co-operative Urban Bank Limited, HyderABAD

SBI AND ASSOCIATES
State Bank of India
State Bank of Bikaner & Jaipur
State Bank of Hyderabad
State Bank of Indore
State Bank of Mysore
State Bank of Patiala
State Bank of Saurashtra
State Bank of Travancore

NATIONALISED BANKS
Allahabad Bank
Andhra Bank
Bank of Baroda
Bank of India
Bank of Maharashtra
Canara Bank
Central Bank of India
Corporation Bank
Indian Bank
Indian Overseas Bank
Oriental Bank of Commerce
Punjab National Bank
Punjab and Sind Bank
Syndicate Bank
UCO Bank
Union Bank of India
United Bank of India

PRIVATE SECTOR BANKS
77
Bank of Rajasthan Ltd.
Catholic Syrian Bank Ltd.
City Union Bank Ltd.
Development Credit Bank Ltd.
Dhanalakshmi Bank Ltd.
Federal Bank Ltd.
HDFC Bank Ltd.
ICICI Bank Ltd.
IndusInd Bank Ltd.
ING Vysya Bank Ltd.
Jammu and Kashmir Bank Ltd.
Karnataka Bank Ltd.
Karur Vysya Bank Ltd.
Kotak Mahindra Bank Ltd.
Lakshmi Vilas Bank Ltd.
Nainital Bank Ltd.
Ratnakar Bank Ltd.
SBI Commercial International Bank Ltd.
South Indian Bank Ltd.
Tamilnad Mercantile Bank Ltd.
Axis Bank Ltd.

78
FOREIGN BANKS
ABN Amro Bank N.V.
Abu Dhabi Commercial Bank Ltd.
American Express Banking Corporation
Antwerp Diamond Bank N.V.
Arab Bangladesh Bank
Bank International Indonesia
Bank of America
Bank of Bahrain and Kuwait B.S.C.
Bank of Ceylon
Bank of Nova Scotia
Bank of Tokyo – Mitsubishi Ltd.
Barclays Bank Plc.
BNP Paribas
China Trust Commercial Bank
Shinhan Bank
Citi Bank N.A.
Calyon Bank
Deutsche Bank
DBS Bank Ltd.
The Hongkong and Shanghai Banking Corporation Ltd.
J.P. Morgan Chase Bank N.A.
Krung Thai Bank Public Company Ltd.
Mashreq Bank p.s.c.
Mizuho Corporate Bank Ltd.
Oman International Bank S.A.O.G.
Societe Generale
Sonali Bank
Standard Chartered Bank
State Bank of Mauritius Ltd.

79
GRAMIN BANKS

Andhra Pradesh Grameen Vikas Bank, Warangal (Andhra Pradesh)
Andhra Pragathi Grameena Bank, Kadapa (Andhra Pradesh)
Aryavart Gramin Bank, Lucknow (Uttar Pradesh)
Arunachal Pradesh Rural Bank, Naharlagun (Arunachal Pradesh)
Assam Gramin Vikas Bank, Guwahati (Assam)
Baitarani Gramya Bank, Baripada (Orissa)
Ballia Kshetriya Gramin Bank, Ballia (Uttar Pradesh)
Bangiya Gramin Vikash Bank, Berhampore (West Bengal)
Baroda Gujarat Gramin Bank, Bharuch (Gujarat)
Baroda Rajasthan Gramin Bank, Ajmer (Rajasthan)
Baroda Uttar Pradesh Gramin Bank, Rae Bareli (Uttar Pradesh)
Bihar Kshetriya Gramin Bank, Monghyr (Bihar)
Cauvery Kalpatharu Grameena Bank, Mysore (Karnataka)
Chaitanya Godavari Grameena Bank (Andhra Pradesh)
Chhattisgarh Gramin Bank, Raipur (Chhattisgarh)
Chikmagalur-Kodaga Grameena Bank, Chikmagalur (Karnataka)
Deccan Grameena Bank, Dilsukhnagar (Hyderabad)
Dena Gujarat Gramin Bank, Gandhinagar (Gujarat)
Durg-Rajnandgaon Gramin Bank, Rajnandgaon (Chhattisgarh)
Ellaquai Dehati Bank, Srinagar (Jammu and Kashmir)
Etawah Kshetriya Gramin Bank, Etawah (Uttar Pradesh)
Faridkot Bhatinda Kshetriya Gramin Bank, Bhatinda (Punjab)
Gurgaon Gramin Bank, Gurgaon (Haryana)
Hadoti Kshetriya Gramin Bank, Kota (Rajasthan)
Haryana Gramin Bank, Rohtak (Haryana)
Himachal Gramin Bank, Mandi (Himachal Pradesh)
Jaipur Thar Gramin Bank, Jaipur (Rajasthan)
Jammu Rural Bank, Jammu
Jhabua-Dhar Kshetriya Gramin Bank, Jhabua (Madhya Pradesh)
Jharkhand Gramin Bank, Ranchi (Jharkhand)
Kalinga Gramya Bank, Cuttack (Orissa)
Kamraz Rural Bank, Sopore (Jammu and Kashmir)
Karnatka Vikas Gramin Bank, Dharwad (Karnataka)
Kashi Gomti Samyut Gramin Bank, Varanasi (Uttar Pradesh)
Khasi J Bank, Shillong (Meghalaya)
Krishna Grameena Bank, Gulbarga (Karnataka)
Kshetriya Kisan Gramin Bank, Mainpuri (Uttar Pradesh)
Langpi Dehangi Rural Bank, Dhiphu (Assam)
Lucknow Kshetriya Gramin Bank, Sitapur (Uttar Pradesh)
Madhya Bharath Gramin Bank, Sagar (Madhya Pradesh)
Madhya Bihar Gramin Bank, Patna (Bihar)
Mahakaushal Kshetriya Gramin Bank, Jabalpur (Madhya Pradesh)
Maharashtra Godavari Gramin Bank (Maharashtra)
Malwa Gramin Bank, Sangrur (Punjab)
Marwar Ganganagar Bikaner Gramin Bank, Pali (Rajasthan)
arathwada GMraamniipnuBr aRnukr,aNl Banadnek,dIm(Mpahhaal r(aMsahntriap)ur)

80
Mewar Aanchalik Gramin Bank, Udaipur (Rajasthan)

Mizoram Rural Bank, Aizawl (Mizoram)

Nagaland Rural Bank, Kohima (Nagaland)

Nainital Almora Kshetriya Gramin Bank, Nainital (Uttaranchal)

Narmada Malwa Gramin Bank, Indore (Madhya Pradesh)

Neelachal Gramya Bank (Orissa)

North Malabar Gramin Bank, Kannur (Kerala)

Pallavan Grama Bank, Salem (Tamil Nadu)

Pandyan Grama Bank, Virudhunagar (Tamil Nadu)
Paschim Banga Gramin Bank, Howrah (West Bengal)
Parvatiya Gramin Bank, Chamba (Himachal Pradesh)
Pragathi Gramin Bank, Bellary (Karnataka)
Prathama Bank, Moradabad (Uttar Pradesh)
Puduvai Bharthiar Grama Bank (Pondicherry)
Punjab Gramin Bank, Kapurthala (Punjab)
Purvanchal Gramin Bank, Gorakhpur (Uttar Pradesh)
Rajasthan Gramin Bank, Alwar (Rajasthan)
Ratnagiri Sindhudurg Gramin Bank, Ratnagiri (Maharashtra)
Rewa-Sidhi Gramin Bank, Rewa (Madhya Pradesh)
Rushikulya Gramya Bank, Berhampur (Orissa)
Samastipur Kshetriya Gramin Bank, Samastipur (Bihar)
Saptagiri Grameena Bank, Chitoor (Andhra Pradesh)
Sarva UP Gramin Bank (Uttar Pradesh)
Satpura Narmada Kshetriya Gramin Bank, Chhindwara (Madhya
Pradesh)
Saurashtra Gramin Bank, Rajkot (Gujarat)
Sharda Gramin Bank, Satna (M.P.)
Shreyas Gramin Bank, Aligarh (Uttar Pradesh)
Solapur Gramin Bank, Solapur (Maharashtra)
South Malabar Gramin Bank (Kerala)
Surguja Kshetriya Gramin Bank, Ambikapur (Chhattisgarh)
Tripura Gramin Bank, Agartala (Tripura)
Triveni Kshetriya Gramin Bank, Orai (Uttar Pradesh)
Utkal Gramya Bank, Bolangir (Orissa)
Uttaranchal Gramin Bank, Dehradun (Uttaranchal)
Uttar Banga Kshetriya Gramin Bank, Cooch-Behar (West Bengal)
Uttar Bihar Kshetriya Gramin Bank, Muzaffarpur (Bihar)
Vananchal Gramin Bank, Dhumka (Jharkhand)
Vidharbha Kshetriya Gramin Bank, Akola (Maharashtra)
Vidisha-Bhopal Kshetriya Gramin Bank, Vidisha (Masdhya Pradesh)
Visveshwaraya Grameen Bank, Mandya (Karnataka)
Wainganga Kshetriya Gramin Bank, Chandrapur (Maharashtra)

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Section 16
TAXES:-

“G.S.T. and other state levies/cess which are not subsumed under GST
will be applicable. The Tenderer shall quote inclusive of all taxes. It is clearly
understood that MCGM will not bear any additional liability towards payment
of any Taxes & Duties.

Wherever the services to be provided by the Tenderers, fall under
Reverse Charge Mechanism, the Price quoted shall be exclusive of GST, but
inclusive of Taxes/Duties/Cess other than Gst, if any.

Rates accepted by MCGM shall hold good till completion of work and
no additional individual claim shall be admissible on account of fluctuations in
market rates; increase in taxes / any other levies/ tolls etc. except that payment /
recovery for overall market situation shall be made as per price variation.”

“Chapter XXI-Miscellaneous, section 171(1) of GST Act, 2017 governs
the ‘Anti Profiteering Measure’ (APM).

As per the provision of this section, “Any reduction in rate of tax on
any supply of goods or services or the benefit of input tax credit shall be passed
on to the recipient by way of commensurate reduction in prices.”

Accordingly, the contractor should pass on the complete benefit
accruing to him on account of reduced tax rate or additional input tax credit, to
MCGM.

Further, all the provisions of GST Act will be applicable to the tender.

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Annexure 11

MODIFIED AFFIDAVIT FOR BEST PRICE
TENDOR NO :

(TO BE UPLOADED IN FOLDER ‘A’)
ON RS 500 /- STAMP PAPER
To,
The Municipal Commissioner
For the Municipal Corporation to Greater Mumbai

Sir,
___________________________________________________________________________
___________________________________________________________________________
_______________________________________________________
(Bid No.___________________________)

‘I/We _____________________________________________(full name in capital letters
starting with surname) the Proprietor/Managing Partner/Holder of the Business
Manufacturer/ Authorised Dealer for the establishment/ Firm / Registered company named
herein below in details with the address have not filled in this tender under any other name
are given herein below in details with the address have not filled in this tender for the
establishment/ Firm / Registered company or otherwise nor are we in any way related or
concerned with any establishment/ firm or any other person who have filled in the tender for
the aforesaid work.”

‘I/We do hereby further undertake that we have offered the best prices for the subject supply
work as per the present market rates. Further, we do hereby undertake and commit that we
have not offered / Supplied the subject product/ similar product system or sub systems in the
past one year in the Maharashtra State for quantity variation upto -50% or +10% at a price
lower than that offered in the person bid to any other outside agencies including Govt./Semi
Govt. Agencies and within M.C.G.M. also. Further we have filled in the accompanying
tender with full knowledge of the above liabilities and therefore we will not raise any
objection or dispute in any manner relating to any action including forfeiture of deposite and

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blacklisting for giving any information which is found to be incorrect and against the
instruction and the direction given in this behalf in the tender.
I/We further agree and undertake that in the event, if it is revealed subsequently after the
allotment of work / contract to me / us that any information given by me/ us in this tender is
false or incorrect, I/we shall compensate the Municipal Corporation Of Greater Mumbai for
any such losses or inconveniences caused to the Corporation in any manner and will not raise
any claim for such compensation on any grounds whatsoever. i/we agree and undertake that
I/We agree and undertake that I/we claim for such compensation on any grounds whatsoever
I/We agree and undertake that I/We shall not claim in such case any amount by way of
damages of compensation for cancellation of the contract given to me/us or any work assign
to me/ us or is withdrawn by the Corporation .However in case of price difference if it is a
result of differential tax structure different dollar value of Rupee, considering this aspect,
before invoking the penalty, blacklisting etc. I/We will be given a reasonable opportunity of
being heard by representing our case as to why such price variation/ differential have arisen.
In case, If the explanation submitted by me/us is unsatisfactory then action as state above
including forfeiture of deposited and blacklisting may be taken against me/us.

TENDERER’S FULL SIGNATURE
WITH FULL NAME AND RUBBER STAMP

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Annexure 12

Irrevocable Undertaking
( on Rs. 500 /- Stamp Paper )

I shri/Smt ……………………… ……………………aged, ………years Indian
inhabitant. Proprietor / Partner / Director of M/S …………………………………….
Resident at ……………………………………………….do hereby give Irrevocable
undertaking as under;

1. I say & undertake that as specified In section 171 of CGST Act, 2017,
any reduction in rate of tax on supply of goods or services or the
benefit of input tax credit shall be mandatorily passed on to MCGM by
way of commensurate reduction in prices.

2. I further say and and undertake that I understand that in case the same
is not passed on and is discovered at any later state, MCGM shall be at
liberty to initiate legal action against me for its recovery including, but
not limited to, an appeal to the Screening Committee of the GST
Counsel.

3. I say that above said irrevocable undertaking is binding upon me/my
partners/ company / other Directors of the company and also upon
my/our legal heirs, assignee, Executor, administrator etc.

4. If I fail to compliance with the provisions of the GST Act, I shall be
liable for penalty / punishment or both as per the provisions of GST
Act.

Whatever has been stated here in above is true and correct to my/our own knowledge
and belief.

Solemnly affirmed at DEPONANT
This day of BEFORE ME
Interpreted Explained and identified by me.

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Annexure 13

PRE-CONTRACT INTEGRITY ACT

The Bidder commits himself to take all measures necessary to prevent corrupt
practices, unfair means and illegal activities during any stage of his bid or
during any pre-contract or post-contract stage in order to secure the contract or
in furtherance to secure it and in particular commits himself to the following:-
1. The Bidder will not offer, directly or through intermediaries, any bribe, gift,

consideration, reward, favor, any material or immaterial benefit or other
advantage, commission, fees, brokerage or inducement to any official of the
MCGM, connected directly or indirectly with the bidding process, or to any
person, organization or third party related to the contract in exchange for any
advantage in the bidding, evaluation, contracting and implementation of the
Contract.
2. The Bidder further undertakes that he has not given, offered or promised to
give, directly or indirectly any bribe, gift, consideration, reward, favour, any
material or immaterial benefit or other advantage, commission, fees,
brokerage or inducement to any official of the MCGM or otherwise in
procuring the Contract or forbearing to do or having done any act in relation
to the obtaining or execution of the Contract or any other Contract with the
Government for showing or forbearing to show favor or disfavor to any
person in relation to the Contract or any other Contract with the
Government.
3. The Bidder will not collude with other parties interested in the contract to
impair the transparency, fairness and progress of the bidding process, bid
evaluation, contracting and implementation of the contract.
4. The Bidder will not accept any advantage in exchange for any corrupt
practice, unfair means and illegal activities.
5. The Bidder, either while presenting the bid or during pre-contract
negotiations or before signing the contract, shall disclose any payments he
has made, is committed to or intends to make to officials of the MCGM or
their family members, agents, brokers or any other intermediaries in
connection with the contract and the details of services agreed upon for such
payments.
6. The Bidder shall not use improperly, for purposes of competition or personal
gain, or pass on others, any information provided by the MCGM as part of

86
the business relationship, regarding plans, technical proposals and business
details, including information contained in any electronic data carrier. The
Bidder also undertakes to exercise due and adequate care lest any such
information is divulged.
7. The Bidder commits to refrain from giving any complaint directly or through
any other manner without supporting it with full and verifiable facts.
8. The Bidder shall not instigate or cause to instigate any third person to
commit any of the actions mentioned above.
9. The Bidder and their respective officers, employees, agents and advisers
shall observe the highest standard of ethics during the Bidding Process.
Notwithstanding anything to the contrary contained herein, the Authority
may reject an Application without being liable in any manner whatsoever to
the Applicant if it determines that the Applicant has, directly or indirectly or
through an agent, engaged in corrupt practice, fraudulent practice, coercive
practice, undesirable practice or restrictive practice in the Bidding Process.
For the purposes of this Clause 9, the following terms shall have the meaning
herein after respectively assigned to them:
“Fraudulent practice” means a misrepresentation or omission of facts or
suppression of facts or disclosure of incomplete facts, in order to influence the
Bidding Process;
“Coercive practice” means impairing or harming or threatening to impair or
harm, directly or indirectly, any person or property to influence any person’s
participation or action in the Bidding Process;
“undesirable practice” means (i) establishing contact with any person connected
with or employed or engaged by the Authority with the objective of canvassing,
lobbying or in any manner influencing or attempting to influence the Bidding
Process; or (ii) having a Conflict of Interest; and
“Restrictive practice” means forming a cartel or arriving at any understanding
or arrangement among Applicants with the objective of restricting or
manipulating a full and fair competition in the Bidding Process.

Sign of bidder/ tenderer

87
Annexure- 14

(On Rs. 500/- Stamp Paper)

DECLARATION CUM INDEMNITY BOND

I, _____________________ of _________, do hereby declared and undertake
as under :
1. I declare that I have submitted certificates as required to Executive engineer
(Monitoring) at the time of registration of my firm/company _______ and there
is no change in the contents of the certificates that are submitted at the time of
registration.

2. I declare that I ____________ in capacity as
Manager/Director/Partners/Proprietors of ___________ has not been charged
with any prohibitory and /or penal action such as banning (for specific time or
permanent)/de-registration or any other action under the law by any
Government and/or Semi Government and/or Government undertaking.

3. I declare that I have perused and examined the tender document including
addendum, condition of contract, specifications, drawings, bill of quantity etc.
forming part of tender and accordingly, I submit my offer to execute the work
as per tender documents at the rates quoted by me in capacity as
______________ of ___________.

4. I further declare that if I am allotted the work and I failed to carry out the
allotted work in accordance with the terms and conditions and within the time
prescribed and specified, MCGM is entitled to carry out the work allotted to me
by any other means at my risk and cost, at any stage of the con-tract.

5. I also declare that I will not claim any charge/damages/compensation for non-
availability of site for the contract work at any time.

6. I declare that I will positively make the arrangements of the required
equipment on the day of commencement or with respect to the progress of the
work in phases, as per the instructions of site in charge.

Signature of Tenderer/Bidder

88