ODISHA STATE WAREHOUSING CORPORATION : BHUBANESWAR
Plot No.2, Cuttack Road, Bhubaneswar-751006
No.FIN/BAA/ECA-136/2011/ 4343 /OSWC Date.30.11.2019
QUOTATION CALL NOTICE
Sealed quotations are invited from the Chartered Accountant Firms for
engagement of "Part-time Chartered Accountant Firms" in the Odisha State Warehousing
Corporation for attending to different works. The works to be attended by the firm,
qualifying criteria for applying for the assignment, responsibility, terms & conditions and
other details are available in Odisha State Warehousing Corporation's website
www.oswc.in. The download facilities shall be made available for the period from
02.12.2019 to 13.12.2019. The last date for receipt of sealed cover containing quoted
rates addressed to the Managing Director, Odisha State Warehousing Corporation, Plot
No.2, Cuttack Road, Bhubaneswar-751006 superscribing "Engagement of Part-time
Chartered Accountant Firm" should reach on or before 05.00 PM of 13.12.2019 through
Speed Post/ Registered Post/Courier Service. The sealed covers will be opened at 11.30
AM of 16.12.2019 in presence of the representatives of the Chartered Accountant Firms.
Odisha State Warehousing Corporation will not be held responsible for any postal/ transit
delay.
The Managing Director of the Corporation reserves the right to accept or cancel
sealed quotation of any firm taking into consideration of the suitability of the firm
without assigning any reason thereof and also to accept or negotiate the quoted rates
considering its suitability.
Sd/-
Managing Director
ODISHA STATE WAREHOUSING CORPORATION,
PLOT NO.2, CUTTACK ROAD, BHUBANESWAR
BRIEF DETAILS ABOUT THE CORPORATION
1. Constitution
The Orissa State Warehousing Corporation (OSWC) was set up in 1958 under
the Agricultural Produce (Development and Warehousing) Corporations Act, 1956
which was a Central Act. The Corporation was subsequently brought under the
purview of the Warehousing Corporations Act, 1962 also a Central Act by virtue
of which the earlier Act was repealed.
2. Functions
The Warehousing Corporations Act, 1962 lays down the following functions
for a State Warehousing Corporation.
· To acquire and build godowns and warehouses at such places in the State,
as it may, after consultation with the Central Warehousing Corporation
determine;
· To run warehouses in the State for the storage of agricultural produce,
seeds, manures, fertilisers, agricultural implements and notified
commodities;
· To arrange facilities for transport of agricultural produce, seeds, manures,
fertilisers, agricultural implements and notified commodities to and from
warehouses;
· To act as an agent of the Central Warehousing Corporation or of the
Government for the purpose of the purchase, sale, storage and distribution
of agricultural produce, seeds, manures, fertilisers, agricultural implements
and notified commodities;
· To enter into, with the previous approval of the State Government, joint
ventures with the Central Warehousing Corporation; and
· To carry out such other functions as may be prescribed.
3. Storage capacity
The Odisha State Warehousing Corporation is now operating 68 warehouses
in 30 districts of the State having a total capacity of 5,29,823 MT as on 31st
October 2019 (Owned 5,14,900 MT and hired 14,923 MT).
Sl. Name of the Sl. Name of the Capacity in MT
No. district No. warehouse Own Hired Total
1 2 3 4 5 6 7
1. BALASORE ZONE
01. Balasore 01 Balasore 7100 - 7100
Total 7100 - 7100
02. Bhadrak 02 Bhadrak 7500 - 7500
03 Chandabali 500 - 500
Total 8000 - 8000
03. Mayurbhanj 04 Baripada 2500 - 2500
05 Karanjia 5500 - 5500
06 Udala 500 - 500
07 Rairangpur 6500 - 6500
Total 15000 - 15000
TOTAL 30100 30100
2. BERHAMPUR ZONE
08 Jatni 8000 - 8000
Total 8000 - 8000
04. Puri 09 Sakhigopal 4000 - 4000
10 Nimapara 5000 5000
Total 9000 - 9000
05. Nayagarh 11 Nayagarh 11000 - 11000
Total 11000 - 11000
06. Ganjam 12 Jagannathpur 7500 - 7500
Total 7500 - 7500
07. Gajapati 13 Paralakhemundi 1000 - 1000
Total 1000 - 1000
08. Kandhamal 14 Phulbani 5200 - 5200
Total 5200 - 5200
TOTAL 41700 - 41700
3. BHAWANIPATNA ZONE
09. Kalahandi 15 Bhawanipatna-I 5500 - 5500
16 Bhawanipatna- 22000 - 22000
II
17 Junagarh 13500 - 13500
18 Kesinga 23000 - 23000
19 Jaipatna 3500 - 3500
20 Dharmagarh 4000 - 4000
TOTAL 71500 - 71500
4. CUTTACK ZONE
Cuttack 21 Banki 1000 - 1000
Total 1000 - 1000
10. Dhenkanal 22 Dhenkanal 5000 - 5000
Total 5000 5000
11. Kendrapara 23 Kendrapara 1000 - 1000
Total 1000 - 1000
12. Jagatsinghpur 24 Jagatsinghpur I 2500 - 2500
25 Jagatsingpur-II 7000 - 7000
Total 9500 - 9500
13. Jajpur 26 Dhanmandal 11000 - 11000
Total 11000 - 11000
14. Keonjhar 27 Keonjhar 350 - 350
28 Anandpur 10500 10500
Total 10850 - 10850
15 Angul 29 Angul 3200 - 3200
30 Talcher 500 - 500
Total 3700 3700
16 Khordha 31 Bhubaneswar 7200 - 7200
Total 7200 - 7200
TOTAL 49250 - 49250
5. JAGATPUR ZONE
17. Cuttack 32 Jagatpur-I 29500 - 29500
33 Jagatpur-II 1200 - 1200
TOTAL 30700 - 30700
6. KORAPUT ZONE
18. Rayagada 34 Rayagada 10400 - 10400
35 Jemedipeta 500 - 500
36 Gunupur 11800 - 11800
Total 22700 - 22700
19. Nabarangpur 37 Nabarangpur 4500 - 4500
38 Umerkote 2700 - 2700
39 Raighar 500 - 500
Total 7700 - 7700
20. Koraput 40 Borigumma 1000 - 1000
41 Kotpad 1000 - 1000
42 Jeypore 6000 - 6000
Total 8000 - 8000
21. Malkangiri 43 Malkangiri 12100 - 12100
Total 12100 - 12100
TOTAL 50500 - 50500
7. SAMBALPUR ZONE
22. Sambalpur 44 Durgapalli 8500 - 8500
45 A-Katapalli 29800 - 29800
Total 38300 - 38300
23. Bargarh 46 Nagenpalli-I 16000 - 16000
47 Nagenpali-II - 14923 14923
48 Kendupalli 17500 - 17500
49 Attabira 6000 - 6000
50 Godabhaga 15000 - 15000
51 Barpalli 2700 - 2700
Total 57200 14923 72123
24. Deogarh 52 Deogarh 5000 - 5000
Total 5000 - 5000
25. Sundargarh 53 Sundargarh 500 - 500
54 Ujjalpur 5000 5000
55 Kutra 5000 - 5000
Total 10500 10500
26. Jharsuguda 56 Jharsuguda 3500 - 3500
Total 3500 - 3500
TOTAL 114500 14923 129423
8. TITILAGARH ZONE
27. Bolangir 57 Bolangir 10000 - 10000
58 Titilagarh 2250 - 2250
59 Charbhata 20000 - 20000
60 Malmunda 21000 - 21000
61 Kantabanji 20500 - 20500
Total 73750 - 73750
28. Subarnapur 62 Sonepur 10000 - 10000
63 Mahadevpalli 500 - 500
64 S. Rampur 500 - 500
Total 11000 - 11000
29. Boudh 65 Boudh 5000 - 5000
Total 5000 - 5000
30. Nuapada 66 Khariar Road 7500 - 7500
67 Dumerpani 24400 - 24400
68 Raj Khariar 5000 - 5000
Total 36900 36900
TOTAL 126650 - 126650
GRAND TOTAL 514900 14923 529823
A) ENGAGEMENT OF PART TIME CHARTERED ACCOUNTANT FIRMS FOR
CORPORATE OFFICE, BHUBANESWAR
The Corporation is desirous of appointing a Firm of Chartered Accountants
to conduct (i) Internal Audit of Corporate Office, (ii) Preparation of Final Annual
Accounts, (iii) Maintenance of Accounts in Tally Software & Other works as and
when required as per following Scope of Works and Terms & Conditions.
1) Detailed Scope of Work
· Conducting internal audit of the transactions of the Corporation on day
to day basis.
· Compilation and preparation of the final accounts of the Corporation.
· Assisting the Corporation in filing correct returns (Income Tax/ Goods &
Service Tax/ Professional Tax etc) and issue of certificates to various
contractors and other customers/ employees of OSWC.
· Assisting the Corporation in proper compliance with the Income Tax/
Goods & Service Tax/ Professional Tax etc. matters.
· Assisting the Corporation in preparation of accounts of various staff
welfare funds like CPF, Gratuity and GIS etc.
· Assisting the Corporation in correct preparation of salary payables/
arrear payments/ other dues etc.
· Facilitating the implementation of suitable stores verification procedure
in the Corporation.
· Detailed scrutiny of old outstanding in various accounts in both assets
and liability side of the balance sheet like (a) identifying the
warehousing charges (b) party-wise reconciliation and suggestion or
write-off of irrecoverable warehousing charges (c) analysis of old items
of various advances, deposits, recoverable accounts and creation of
suitable provision/ write off of irrecoverable outstanding balances (d)
review of various items under outstanding liabilities and sundry creditors
head and assisting the Corporation in adjustment/ write-back of old un-
payable liabilities.
· Conducting backlog internal audit, if any.
· Other related assignments.
· Any other work not specified above but relates to finance division.
2) Qualifying Criteria
The firm should fulfil the following eligibility criteria to qualify for the job
of Internal Audit of Corporate Office/ Preparation of Final Annual accounts/
Maintenance of Accounts in Tally Software.
· The firm should have minimum 08 years of standing in the field of audit
and accounts.
· The firm must have been empanelled in the list of major PSUs/ Banks
auditors by the office of the C & AG (as per list prepared by C & AG).
· The firm should have minimum 4 fulltime Partners (at least 2 FCA
Partners) and 1 qualified C.A employee.
· The firm should have place of business/ branch at Bhubaneswar.
· The firm must have carried out Statutory Audit/ Internal Audit of PSUs/
Banks having turnover of Rs.50 Crores and above.
3) Terms & Conditions
· The period of contract will be for a period of two years i.e. w.e.f.
01.01.2020 and extendable for another period of one year on
satisfactory performance of the firm.
· The firm should engage a team of minimum two representatives on
regular basis to undertake the assignment in time with the detailed
scope of work indicated above and one representative/tally expert for
daily data entry.
· The team should comprise of at least one experienced semi-qualified
assistant, one audit assistant and one tally expert.
· The work should be supervised on regular basis by qualified CA/ICWA (at
least 7 days in a month).
· The partner of the firm should visit the Corporation at least once in
every month for discussion on various important issues arising from such
review/scrutiny exercise, apart from attending any special discussion as
and when required.
· The firm should submit a monthly report on the Internal Audit and other
activities undertaken during the month, clearly indicating the corrective
measures to be taken by 20th of the next month.
· If the work of the firm is not satisfactory then the Corporation reserves
the right to terminate the contract of the firm within two months from
the date of prior intimation.
4) Basic Fee structure:
i) Internal audit of Corporate Office - Rs.35,000/ month + GST
ii) Preparation of Annual Accounts - Rs.70,000/ year + GST
iii) Maintenance of Annual Accounts through tally- Rs.25,000/ month + GST
B) ENGAGEMENT OF CHARTERED ACCOUNTANT FIRMS FOR CONDUCTING
INTERNAL AUDIT OF THE WAREHOUSES IN THE STATE
The Corporation is desirous of appointing Firms of Chartered Accountants to
conduct the Internal Audit of its warehouses located at various places as
mentioned above as per following Scope of Works and Terms & Conditions.
1) Detailed Scope of Work: The Internal Audit of various Warehouses will be
conducted for the Financial Years 2018-19 and 2019-20 on one time basis as per
the following Scope of Work.
· To verify the accuracy and propriety of the transactions and related
data.
· To check the arithmetical accuracy of the books of accounts and other
records to ensure that these are properly maintained.
· To ensure that the expenses incurred by the unit are in the best interest
of the Corporation and in accordance with the provisions.
· To comment on the soundness and adequacy of financial, administrative
and operative controls. This would, inter-alia, include checking of
disbursements and receipt of funds.
· To ascertain the extent of compliance with the prescribed policies,
plans, rules, regulations, systems and procedures.
· To review sanctions issued by the management at various levels.
· To scrutinize contracts and purchase orders to ensure that these are
based on the sound principles and financial property and are in
accordance with the rules, regulations and instructions issued from time
to time.
· To examine books of account along with subsidiary registers and records
(such as vouchers, invoices, contracts, letters etc.) to examine the
accuracy and soundness of the trisections and the proper maintenance
of books/ records.
· To detect cases of fraud, negligence, thefts etc. by the third parties and
employees of the Corporation either severally or jointly and to suggest
ways and means for their prevention. (However, it is not reasonable to
expect that every fraud would be detected in course of Audit).
· To examine whether the stock records are maintained properly at the
units and to report abnormal shortages.
· To verify that assets of the Corporation are in existence and to report
discrepancies, if any.
· To carry out special investigations as per orders of the competent
authority.
2) Qualifying Criteria
The firm should have the following status to qualify for the job of Internal
Audit of Warehouses at various places of Odisha.
· The firm should have 08 years of experience in the field of audit and
accounts.
· The firm must have been empanelled in the list of PSUs/ Banks auditors
by the office of the C & AG.
· The firm should have at least 4 Partners (Out of which 2 FCA) with 1
qualified CA/ICWA Assistant.
· The firm should have place of business/ branch at Bhubaneswar.
· The firm must have carried out Statutory Audit/ Internal Audit of PSU/
Banks having turnover of Rs.50 Crores and above.
· The Firm should have a yearly Turnover of Rs.15.00 lakhs in the last 3
years.
3) Terms & Conditions
· The firm should engage a team of 2 representatives to undertake the
audit of each warehouse located in the State.
· The team should comprise of at least one experienced semi-qualified
assistant and one audit assistant.
· The work should be supervised by CA/ICWA.
· The partner of the firm shall visit the Corporate Office of OSWC for
discussion on various important issues arising from such audit.
· The audit should be completed and Report should be submitted as per
following time schedule.
Sl Name of the Warehouses Total Maximum days Period of
No. Zone capacity to be taken for audit
in MT audit
01. Balasore Balasore 30,100 15 2018-19
Bhadrak &
Chandabali 2019-20
Baripada
Karanjia
Udala
Rairangpur
02 Berhampur Jatni 41,700 15 -do-
Sakhigopal
Nimapara
Nayagarh
Jagannathpur
Paralakhemundi
Phulbani
03 Bhawanipatna Bhawanipatna-I 71,500 15 -do-
Bhawanipatna-II
Junagarh
Kesinga
Jaipatna
Dharmagarh
04 Cuttack Banki 49,250 20 -do-
Dhenkanal
Kendrapara
Jagatsinghpur I
Jagatsinghpur-II
Dhanmandal
Keonjhar
Anandpur
Angul
Talcher
Bhubaneswar
05 Jagatpur Jagatpur-I 30,700 5 -do-
Jagatpur-II
06 Koraput Rayagada 50,500 20 -do-
Jemedipeta
Gunupur
Nabarangpur
Umerkote
Raighar
Kotpad
Borigumma
Jeypore
Malkangiri
07 Sambalpur Durgapalli 1,29,423 30 -do-
A.Katapalli
Nagenpalli-I
Nagenpali-II
Kendupalli
Attabira
Godabhaga
Ujjalpur
Barpalli
Deogarh
Sundargarh
Kutra
Jharsuguda
08 Titilagarh Bolangir 1,26,650 30 -do-
Titilagarh
Charbhata
Malmunda
Kantabanji
Sonepur
S.Rampur
Mahadevpalli
Boudh
Khariar Road
Dumerpani
Raj Khariar
4) Basic Fee structure:
i) Internal audit of all warehouses is Rs.87,067/ year of audit + GST.
ii) Accommodation charges of Rs.400/ day for both the auditors.
iii) Accommodation charges of Rs.900/day for maximum 3 days in a month
for CA/ ICWA plus 2nd/3rd AC train/Bus for to and fro journey once.
iv) Accommodation charges of Rs.900/day for maximum 3 days in a month
for Partner plus 2nd/3rd AC train/Bus/own car for to and fro journey
once. (in case of journey by own car Rs.7/K.M shall be paid).
Other details
The desirous firms having the above required qualifying criteria and agree
to the terms and conditions as above may apply to the Managing Director with
detailed profile along with documentary evidence of important assignment
undertaken within the stipulated date and time in the prescribed application
form. The firm willing to participate may apply separately for each work in the
prescribed application form.
********
APPLICATION FORM FOR ENGAGEMENT OF PART TIME
CHARTERED ACCOUNTANT FIRM FOR CORPORATE OFFICE
1. Name of the firm;
2. Full address;
3. Telephone No.
4. E mail ID:
5. Constitution (as per certificate issued by ICAI)
6. Date of formation of the firm:
7. ICAI Registration Number:
8. C & AG Registration Number:
a. PAN of the Firm
b. GST
9. Name and details of Partners along with
years of association with the firm in the following format:
Sl Name of Membership Whether Whether Date of Years of
No. Partners Number FCA/ACA DISA/ CISA joining association
qualified in the with the firm
(certificate to firm
enclose)
10. Details of Branches with address:
11. Number of Audit staffs employed with qualification:
12. Experience in Government PSU/Banks
(Documents in support of above should be attached)
13. Other details:
Place: Signature of the Partner
Date: with Official Seal
QUOTATION OF PRICE / FEE
ENGAGEMENT OF PART TIME CHARTERED ACCOUNTANT FIRMS FOR
CORPORATE OFFICE, BHUBANESWAR
i) Internal audit of Corporate Office Rs._____________ per
month
ii) Preparation of Annual Accounts Rs._____________ per
year
iii) Maintenance of Annual Accounts through tally- Rs.__________ per
month
NB: Price should be quoted excluding GST
APPLICATION FORM FOR ENGAGEMENT OF CHARTERED ACCOUNTANT
FIRM FOR CONDUCTING INTERNAL AUDIT OF WAREHOUSES IN THE
STATE
1. Name of the firm;
2. Full address;
3. Telephone No.
4. E mail ID:
5. Constitution (as per certificate issued by ICAI)
6. Date of formation of the firm:
7. ICAI Registration Number:
8. C & AG Registration Number:
a. PAN of the Firm
b. GST
9. Name and details of Partners along with
years of association with the firm in the following format:
Sl Name of Membership Whether Whether Date of Years of
No. Partners Number FCA/ACA DISA/ CISA joining association
qualified in the with the firm
(certificate to firm
enclose)
10. Details of Branches with address:
11. Number of Audit staffs employed with qualification:
12. Experience in Government PSU/Banks
(Documents in support of above should be attached)
13. Other details:
Place: Signature of the Partner
Date: with Official Seal
QUOTATION OF PRICE / FEE
ENGAGEMENT OF CHARTERED ACCOUNTANT FIRMS FOR CONDUCTING
INTERNAL AUDIT OF THE WAREHOUSES IN THE STATE
i) Internal audit of all warehouses - Rs.____________ per year
NB: Price should be quoted excluding GST
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