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Orissa State Warehousing Corporation, Bhubaneswar, Orissa
December, 05th 2019
                 ODISHA STATE WAREHOUSING CORPORATION : BHUBANESWAR
                       Plot No.2, Cuttack Road, Bhubaneswar-751006




No.FIN/BAA/ECA-136/2011/ 4343 /OSWC                                 Date.30.11.2019


                                QUOTATION CALL NOTICE


         Sealed quotations are invited from the Chartered Accountant Firms for
engagement of "Part-time Chartered Accountant Firms" in the Odisha State Warehousing
Corporation for attending to different works. The works to be attended by the firm,
qualifying criteria for applying for the assignment, responsibility, terms & conditions and
other details are available in Odisha State Warehousing Corporation's website
www.oswc.in. The download facilities shall be made available for the period from
02.12.2019 to 13.12.2019. The last date for receipt of sealed cover containing quoted
rates addressed to the Managing Director, Odisha State Warehousing Corporation, Plot
No.2, Cuttack Road, Bhubaneswar-751006 superscribing "Engagement of Part-time
Chartered Accountant Firm" should reach on or before 05.00 PM of 13.12.2019 through
Speed Post/ Registered Post/Courier Service. The sealed covers will be opened at 11.30
AM of 16.12.2019 in presence of the representatives of the Chartered Accountant Firms.
Odisha State Warehousing Corporation will not be held responsible for any postal/ transit
delay.
         The Managing Director of the Corporation reserves the right to accept or cancel
sealed quotation of any firm taking into consideration of the suitability of the firm
without assigning any reason thereof and also to accept or negotiate the quoted rates
considering its suitability.
                                                                              Sd/-

                                                                        Managing Director
                   ODISHA STATE WAREHOUSING CORPORATION,
                   PLOT NO.2, CUTTACK ROAD, BHUBANESWAR

BRIEF DETAILS ABOUT THE CORPORATION

1.    Constitution

      The Orissa State Warehousing Corporation (OSWC) was set up in 1958 under
the Agricultural Produce (Development and Warehousing) Corporations Act, 1956
which was a Central Act. The Corporation was subsequently brought under the
purview of the Warehousing Corporations Act, 1962 ­ also a Central Act ­ by virtue
of which the earlier Act was repealed.

2.    Functions

      The Warehousing Corporations Act, 1962 lays down the following functions
for a State Warehousing Corporation.

·     To acquire and build godowns and warehouses at such places in the State,
      as it may, after consultation with the Central Warehousing Corporation
      determine;
·     To run warehouses in the State for the storage of agricultural produce,
      seeds,   manures,    fertilisers,   agricultural   implements   and   notified
      commodities;
·     To arrange facilities for transport of agricultural produce, seeds, manures,
      fertilisers, agricultural implements and notified commodities to and from
      warehouses;
·     To act as an agent of the Central Warehousing Corporation or of the
      Government for the purpose of the purchase, sale, storage and distribution
      of agricultural produce, seeds, manures, fertilisers, agricultural implements
      and notified commodities;
·     To enter into, with the previous approval of the State Government, joint
      ventures with the Central Warehousing Corporation; and
·     To carry out such other functions as may be prescribed.

3.    Storage capacity
      The Odisha State Warehousing Corporation is now operating 68 warehouses
in 30 districts of the State having a total capacity of 5,29,823 MT as on 31st
October 2019 (Owned 5,14,900 MT and hired 14,923 MT).
 Sl.   Name of the    Sl.    Name of the                   Capacity in MT
No.      district     No.    warehouse             Own        Hired       Total
  1         2          3         4             5                6           7
1. BALASORE ZONE
01. Balasore          01    Balasore                7100        -            7100
                            Total                   7100        -            7100
02.   Bhadrak         02    Bhadrak                 7500        -            7500
                      03    Chandabali               500        -             500
                            Total                   8000        -            8000
03.   Mayurbhanj      04    Baripada                2500        -            2500
                      05    Karanjia                5500        -            5500
                      06    Udala                    500        -             500
                      07    Rairangpur              6500        -            6500
                            Total                  15000        -           15000
                            TOTAL                  30100                    30100
2. BERHAMPUR ZONE
                      08    Jatni                   8000        -            8000
                            Total                   8000        -            8000
04.   Puri            09    Sakhigopal              4000        -            4000
                      10    Nimapara                5000                     5000
                            Total                   9000        -            9000
05.   Nayagarh        11    Nayagarh               11000        -           11000
                            Total                  11000        -           11000
06.   Ganjam          12    Jagannathpur            7500        -            7500
                            Total                   7500        -            7500
07.   Gajapati        13    Paralakhemundi          1000        -            1000
                            Total                   1000        -            1000
08.   Kandhamal       14    Phulbani                5200        -            5200
                            Total                   5200        -            5200
                            TOTAL                  41700        -           41700
3. BHAWANIPATNA ZONE
09. Kalahandi      15       Bhawanipatna-I          5500        -            5500
                   16       Bhawanipatna-          22000        -           22000
                            II
                      17    Junagarh               13500        -           13500
                      18    Kesinga                23000        -           23000
                      19    Jaipatna                3500        -            3500
                      20    Dharmagarh              4000        -            4000
                            TOTAL                  71500        -           71500
4. CUTTACK ZONE
      Cuttack         21    Banki                   1000        -            1000
                            Total                   1000        -            1000
10.   Dhenkanal       22    Dhenkanal               5000        -            5000
                            Total                   5000                     5000
11.   Kendrapara      23    Kendrapara              1000        -            1000
                            Total                   1000        -            1000
12.   Jagatsinghpur   24    Jagatsinghpur ­I        2500        -            2500
                      25    Jagatsingpur-II         7000        -            7000
                            Total                   9500        -            9500
13.   Jajpur          26    Dhanmandal             11000        -           11000
                            Total                  11000        -           11000
14.   Keonjhar      27   Keonjhar         350      -        350
                    28   Anandpur       10500             10500
                         Total          10850      -      10850
15    Angul         29   Angul           3200      -       3200
                    30   Talcher          500      -        500
                         Total           3700              3700
16    Khordha       31   Bhubaneswar     7200      -       7200
                         Total           7200      -       7200
                         TOTAL          49250      -      49250

5. JAGATPUR ZONE
17. Cuttack         32   Jagatpur-I     29500      -      29500
                    33   Jagatpur-II     1200      -       1200
                         TOTAL          30700      -      30700
6. KORAPUT ZONE
18. Rayagada        34   Rayagada       10400      -      10400
                    35   Jemedipeta       500      -        500
                    36   Gunupur        11800      -      11800
                         Total          22700      -      22700
19.   Nabarangpur   37   Nabarangpur     4500      -       4500
                    38   Umerkote        2700      -       2700
                    39   Raighar          500      -        500
                         Total           7700      -       7700
20.   Koraput       40   Borigumma       1000      -       1000
                    41   Kotpad          1000      -       1000
                    42   Jeypore         6000      -       6000
                         Total           8000      -       8000
21.   Malkangiri    43   Malkangiri     12100      -      12100
                         Total          12100      -      12100
                         TOTAL          50500      -      50500
7. SAMBALPUR ZONE
22. Sambalpur       44   Durgapalli       8500     -       8500
                    45   A-Katapalli     29800     -      29800
                         Total           38300     -      38300
23.   Bargarh       46   Nagenpalli-I    16000     -      16000
                    47   Nagenpali-II        -   14923    14923
                    48   Kendupalli      17500     -      17500
                    49   Attabira         6000     -       6000
                    50   Godabhaga       15000     -      15000
                    51   Barpalli         2700     -       2700
                         Total           57200   14923    72123
24.   Deogarh       52   Deogarh          5000     -       5000
                         Total            5000     -       5000
25.   Sundargarh    53   Sundargarh        500     -        500
                    54   Ujjalpur         5000             5000
                    55   Kutra            5000     -       5000
                         Total           10500            10500
26.   Jharsuguda    56   Jharsuguda       3500     -       3500
                         Total            3500     -       3500
                         TOTAL          114500   14923   129423
     8. TITILAGARH ZONE
     27. Bolangir              57    Bolangir           10000      -          10000
                               58    Titilagarh          2250      -           2250
                               59    Charbhata          20000      -          20000
                               60    Malmunda           21000      -          21000
                               61    Kantabanji         20500      -          20500
                                     Total              73750      -          73750
     28.       Subarnapur      62    Sonepur            10000      -          10000
                               63    Mahadevpalli         500      -            500
                               64    S. Rampur            500      -            500
                                     Total              11000      -          11000
     29.       Boudh           65    Boudh               5000      -           5000
                                     Total               5000      -           5000
     30.       Nuapada         66    Khariar Road        7500      -           7500
                               67    Dumerpani          24400      -          24400
                               68    Raj Khariar         5000      -           5000
                                     Total              36900                 36900
                                     TOTAL             126650     -          126650
                                       GRAND TOTAL     514900   14923        529823

A)         ENGAGEMENT OF PART TIME CHARTERED ACCOUNTANT FIRMS FOR
           CORPORATE OFFICE, BHUBANESWAR






           The Corporation is desirous of appointing a Firm of Chartered Accountants
to conduct (i) Internal Audit of Corporate Office, (ii) Preparation of Final Annual
Accounts, (iii) Maintenance of Accounts in Tally Software & Other works as and
when required as per following Scope of Works and Terms & Conditions.

1)         Detailed Scope of Work
           ·   Conducting internal audit of the transactions of the Corporation on day
               to day basis.
           ·   Compilation and preparation of the final accounts of the Corporation.
           ·   Assisting the Corporation in filing correct returns (Income Tax/ Goods &
               Service Tax/ Professional Tax etc) and issue of certificates to various
               contractors and other customers/ employees of OSWC.
           ·   Assisting the Corporation in proper compliance with the Income Tax/
               Goods & Service Tax/ Professional Tax etc. matters.
           ·   Assisting the Corporation in preparation of accounts of various staff
               welfare funds like CPF, Gratuity and GIS etc.
           ·   Assisting the Corporation in correct preparation of salary payables/
               arrear payments/ other dues etc.
           ·   Facilitating the implementation of suitable stores verification procedure
               in the Corporation.
        ·   Detailed scrutiny of old outstanding in various accounts in both assets
            and liability side of the balance sheet like (a) identifying the
            warehousing charges (b) party-wise reconciliation and suggestion or
            write-off of irrecoverable warehousing charges (c) analysis of old items
            of various advances, deposits, recoverable accounts and creation of
            suitable provision/ write off of irrecoverable outstanding balances (d)
            review of various items under outstanding liabilities and sundry creditors
            head and assisting the Corporation in adjustment/ write-back of old un-
            payable liabilities.
        ·   Conducting backlog internal audit, if any.
        ·   Other related assignments.
        ·   Any other work not specified above but relates to finance division.

     2) Qualifying Criteria

        The firm should fulfil the following eligibility criteria to qualify for the job
of Internal Audit of Corporate Office/ Preparation of Final Annual accounts/
Maintenance of Accounts in Tally Software.

        ·   The firm should have minimum 08 years of standing in the field of audit
            and accounts.
        ·   The firm must have been empanelled in the list of major PSUs/ Banks
            auditors by the office of the C & AG (as per list prepared by C & AG).
        ·   The firm should have minimum 4 fulltime Partners (at least 2 FCA
            Partners) and 1 qualified C.A employee.
        ·   The firm should have place of business/ branch at Bhubaneswar.
        ·   The firm must have carried out Statutory Audit/ Internal Audit of PSUs/
            Banks having turnover of Rs.50 Crores and above.

3)      Terms & Conditions
        ·   The period of contract will be for a period of two years i.e.         w.e.f.
            01.01.2020 and extendable for another period of one year on
            satisfactory performance of the firm.
        ·   The firm should engage a team of minimum two representatives on
            regular basis to undertake the assignment in time with the detailed
            scope of work indicated above and one representative/tally expert for
            daily data entry.
      ·   The team should comprise of at least one experienced semi-qualified
          assistant, one audit assistant and one tally expert.
      ·   The work should be supervised on regular basis by qualified CA/ICWA (at
          least 7 days in a month).
      ·   The partner of the firm should visit the Corporation at least once in
          every month for discussion on various important issues arising from such
          review/scrutiny exercise, apart from attending any special discussion as
          and when required.
      ·   The firm should submit a monthly report on the Internal Audit and other
          activities undertaken during the month, clearly indicating the corrective
          measures to be taken by 20th of the next month.
      ·   If the work of the firm is not satisfactory then the Corporation reserves
          the right to terminate the contract of the firm within two months from
          the date of prior intimation.

4)    Basic Fee structure:
      i) Internal audit of Corporate Office           -   Rs.35,000/ month + GST
      ii) Preparation of Annual Accounts              -   Rs.70,000/ year + GST
      iii) Maintenance of Annual Accounts through tally- Rs.25,000/ month + GST

B)    ENGAGEMENT OF CHARTERED ACCOUNTANT FIRMS FOR CONDUCTING
      INTERNAL AUDIT OF THE WAREHOUSES IN THE STATE

      The Corporation is desirous of appointing Firms of Chartered Accountants to
conduct the Internal Audit of its warehouses located at various places as
mentioned above as per following Scope of Works and Terms & Conditions.

1)    Detailed Scope of Work: The Internal Audit of various Warehouses will be
conducted for the Financial Years 2018-19 and 2019-20 on one time basis as per
the following Scope of Work.
      ·   To verify the accuracy and propriety of the transactions and related
          data.
      ·   To check the arithmetical accuracy of the books of accounts and other
          records to ensure that these are properly maintained.
      ·   To ensure that the expenses incurred by the unit are in the best interest
          of the Corporation and in accordance with the provisions.
      ·   To comment on the soundness and adequacy of financial, administrative
          and operative controls. This would, inter-alia, include checking of
          disbursements and receipt of funds.
      ·   To ascertain the extent of compliance with the prescribed policies,
          plans, rules, regulations, systems and procedures.
      ·   To review sanctions issued by the management at various levels.
      ·   To scrutinize contracts and purchase orders to ensure that these are
          based on the sound principles and financial property and are in
          accordance with the rules, regulations and instructions issued from time
          to time.
      ·   To examine books of account along with subsidiary registers and records
          (such as vouchers, invoices, contracts, letters etc.) to examine the
          accuracy and soundness of the trisections and the proper maintenance
          of books/ records.
      ·   To detect cases of fraud, negligence, thefts etc. by the third parties and
          employees of the Corporation either severally or jointly and to suggest
          ways and means for their prevention. (However, it is not reasonable to
          expect that every fraud would be detected in course of Audit).
      ·   To examine whether the stock records are maintained properly at the
          units and to report abnormal shortages.
      ·   To verify that assets of the Corporation are in existence and to report
          discrepancies, if any.
      ·   To carry out special investigations as per orders of the competent
          authority.

2)    Qualifying Criteria

      The firm should have the following status to qualify for the job of Internal
Audit of Warehouses at various places of Odisha.
      ·   The firm should have 08 years of experience in the field of audit and
          accounts.
      ·   The firm must have been empanelled in the list of PSUs/ Banks auditors
          by the office of the C & AG.
      ·   The firm should have at least 4 Partners (Out of which 2 FCA) with 1
          qualified CA/ICWA Assistant.
      ·   The firm should have place of business/ branch at Bhubaneswar.
      ·   The firm must have carried out Statutory Audit/ Internal Audit of PSU/
          Banks having turnover of Rs.50 Crores and above.
      ·   The Firm should have a yearly Turnover of Rs.15.00 lakhs in the last 3
          years.
3)         Terms & Conditions
           ·    The firm should engage a team of 2 representatives to undertake the
                audit of each warehouse located in the State.
           ·    The team should comprise of at least one experienced semi-qualified
                assistant and one audit assistant.
           ·    The work should be supervised by CA/ICWA.
           ·    The partner of the firm shall visit the Corporate Office of OSWC for
                discussion on various important issues arising from such audit.
           ·    The audit should be completed and Report should be submitted as per
                following time schedule.


      Sl         Name of the      Warehouses           Total    Maximum days      Period of
     No.            Zone                             capacity   to be taken for     audit
                                                      in MT          audit
     01.       Balasore         Balasore              30,100           15         2018-19
                                Bhadrak                                              &
                                Chandabali                                        2019-20
                                Baripada
                                Karanjia
                                Udala
                                Rairangpur

     02        Berhampur        Jatni                41,700           15            -do-
                                Sakhigopal
                                Nimapara
                                Nayagarh
                                Jagannathpur
                                Paralakhemundi
                                Phulbani

     03        Bhawanipatna     Bhawanipatna-I       71,500           15            -do-
                                Bhawanipatna-II
                                Junagarh
                                Kesinga
                                Jaipatna
                                Dharmagarh

     04        Cuttack          Banki                49,250           20            -do-
                                Dhenkanal
                                Kendrapara
                                Jagatsinghpur ­I
                                Jagatsinghpur-II
                                Dhanmandal
                                Keonjhar
                                Anandpur
                                Angul
                                Talcher
                                Bhubaneswar
     05    Jagatpur          Jagatpur-I          30,700          5           -do-
                             Jagatpur-II

     06    Koraput           Rayagada            50,500         20           -do-
                             Jemedipeta
                             Gunupur
                             Nabarangpur
                             Umerkote
                             Raighar
                             Kotpad
                             Borigumma
                             Jeypore
                             Malkangiri

     07    Sambalpur         Durgapalli         1,29,423        30           -do-
                             A.Katapalli
                             Nagenpalli-I
                             Nagenpali-II
                             Kendupalli
                             Attabira
                             Godabhaga
                             Ujjalpur
                             Barpalli
                             Deogarh
                             Sundargarh
                             Kutra
                             Jharsuguda

     08    Titilagarh        Bolangir           1,26,650        30           -do-
                             Titilagarh
                             Charbhata
                             Malmunda
                             Kantabanji
                             Sonepur
                             S.Rampur
                             Mahadevpalli
                             Boudh
                             Khariar Road
                             Dumerpani
                             Raj Khariar



4)        Basic Fee structure:
          i) Internal audit of all warehouses is Rs.87,067/ year of audit + GST.

          ii) Accommodation charges of Rs.400/ day for both the auditors.

          iii) Accommodation charges of Rs.900/day for maximum 3 days in a month
             for CA/ ICWA plus 2nd/3rd AC train/Bus for to and fro journey once.
      iv) Accommodation charges of Rs.900/day for maximum 3 days in a month
         for Partner plus 2nd/3rd AC train/Bus/own car for to and fro journey
         once. (in case of journey by own car Rs.7/K.M shall be paid).


Other details


      The desirous firms having the above required qualifying criteria and agree
to the terms and conditions as above may apply to the Managing Director with
detailed profile along with documentary evidence of important assignment
undertaken within the stipulated date and time in the prescribed application
form. The firm willing to participate may apply separately for each work in the
prescribed application form.









                                     ********
               APPLICATION FORM FOR ENGAGEMENT OF PART TIME
             CHARTERED ACCOUNTANT FIRM FOR CORPORATE OFFICE




1.         Name of the firm;

2.         Full address;

3.         Telephone No.

4.         E mail ID:

5.         Constitution (as per certificate issued by ICAI)

6.         Date of formation of the firm:

7.         ICAI Registration Number:

8.         C & AG Registration Number:

              a. PAN of the Firm
              b. GST

9.         Name and details of Partners along with
           years of association with the firm in the following format:

     Sl      Name of        Membership       Whether      Whether           Date of      Years of
     No.     Partners        Number         FCA/ACA     DISA/ CISA          joining     association
                                                          qualified          in the    with the firm
                                                        (certificate to       firm
                                                           enclose)



10.        Details of Branches with address:

11.        Number of Audit staffs employed with qualification:

12.        Experience in Government PSU/Banks
           (Documents in support of above should be attached)



13.        Other details:


Place:                                                                    Signature of the Partner
Date:                                                                        with Official Seal
                              QUOTATION OF PRICE / FEE



        ENGAGEMENT OF PART TIME CHARTERED ACCOUNTANT FIRMS FOR
        CORPORATE OFFICE, BHUBANESWAR



        i) Internal audit of Corporate Office        Rs._____________    per
month


        ii) Preparation of Annual Accounts           Rs._____________    per
year


        iii) Maintenance of Annual Accounts through tally- Rs.__________ per
month




        NB:   Price should be quoted excluding GST
 APPLICATION FORM FOR ENGAGEMENT OF CHARTERED ACCOUNTANT
      FIRM FOR CONDUCTING INTERNAL AUDIT OF WAREHOUSES IN THE
                                               STATE


1.         Name of the firm;

2.         Full address;

3.         Telephone No.

4.         E mail ID:

5.         Constitution (as per certificate issued by ICAI)

6.         Date of formation of the firm:

7.         ICAI Registration Number:

8.         C & AG Registration Number:

              a. PAN of the Firm
              b. GST

9.         Name and details of Partners along with
           years of association with the firm in the following format:

     Sl      Name of        Membership       Whether      Whether           Date of      Years of
     No.     Partners        Number         FCA/ACA     DISA/ CISA          joining     association
                                                          qualified          in the    with the firm
                                                        (certificate to       firm
                                                           enclose)



10.        Details of Branches with address:

11.        Number of Audit staffs employed with qualification:

12.        Experience in Government PSU/Banks
           (Documents in support of above should be attached)



13.        Other details:


Place:                                                                    Signature of the Partner
Date:                                                                        with Official Seal
                      QUOTATION OF PRICE / FEE



ENGAGEMENT OF CHARTERED ACCOUNTANT FIRMS FOR CONDUCTING
INTERNAL AUDIT OF THE WAREHOUSES IN THE STATE




i) Internal audit of all warehouses   -      Rs.____________ per year




NB:   Price should be quoted excluding GST

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