CCIC/M (F)/INTERNAL AUDITOR/2019-20
CENTRAL COTTAGE INDUSTRIES CORPORATION OF INDIA LIMITED
(An ISO 9001:2015 Certified Company)
(A Govt. of India Undertaking, Ministry of Textiles)
CIN U74899DL 1976 GOI008069
Engagement of CA Firms / Cost Accountant Firms as Internal Auditor for CCIC's
branch / retail showroom at Chennai.
MSME Development Act, 2006 benefits including relaxation to Start-ups and
Women enterprises applicable
E-Tender Documents
1. BID DATA SHEET
2. E-TENDER NOTICE
3. TECHNICAL CUM FINANCIAL BID FORMAT
4. INTERNAL AUDIT MANUAL
5. PROGRAMME OF INTERNAL AUDIT
6. TIME SCHEDULE OF INTERNAL AUDIT
7. DEPLOYMENT OF AUDIT PERSONNEL
8. BENEFITS TO MSME
9. ECS MANDATE FORM
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BIO DATA SHEET
1. NIT RFP NO. CCIC/M(F)/INTERNAL
AUDITOR/2019-20
2. Project / Services Engagement of CA Firms / Cost
Accountant Firms as Internal
Auditor for CCIC's branch / retail
showroom at Chennai.
3. Contact Person Sh.Ashish Gupta, Manager
Ph. 7208002119
E-mail cciciche@yahoo.co.in
4. Bid to be submitted Online
5. Bidding Process Two Bid (Technical and Financial)
6. Website for NIT download and any other www.thecottage.in
related information
7. Portal for Online submission www.eprocure.gov.in/eprocure/app
8. Validity of bid The bid shall be valid for the
F.Y.2019-2020
9. Selection Mode Lowest Price among technically
qualified bidders
10 Time frame for implementation
Schedule of Events
i. Submission of relevant documents As per tender document
ii. Submission of online bids Latest by 26/12/2019 up to 3.00
pm
iii. Opening of bids e-Procurement portal of NIC
(eprocure.gov.in/eprocure/ap)
27/12/2019 at 4.00 PM
Note: In case any of the days mentioned above happens to be declared a holiday,
the said event shall be held on the next following working day at the same time
and venue
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CCIC OF INDIA LIMTED
672 ANNA SALAI, TEMPLE TOWER, NANDANAM, Chennai-600035
CIN U74899DL 1976 GOI008069
Ph. 044-24330226
E-Mail cciciche@yahoo.co.in
Website www.thecottage.in
CCIC/M (F)/INTERNAL AUDITOR/2019-20 Dated 05.12.19
Sub: Notice inviting bids for engagement of CA Firms / Cost Accountant Firms as
Internal Auditor for CCIC's branch / retail showroom at Chennai
1. Central Cottage Industries Corporation of India Ltd. (CCIC), a Government of India
Undertaking under Ministry of Textiles, invites bid for above services from firms of
Chartered Accountants / Cost Accountant Firms for the F.Y.2019-20.
2. The Corporation is engaged in Retail sale of Handicraft and Handloom products
through its Showroom at Delhi (Janpath, Jawahar Vyapar Bhawan), Stores and
Accounts departments at Bharat Nagar, New Delhi and branches at Kolkatta,
Bangalore, Chennai and small showrooms at Varanasi, Patna and Secunderabad. The
operations of Sales and purchases are made in computerized system M.S.Navision with
LS Retail having small value but high volume. The financial books of accounts at
Chennai branch are on tally based. Total staff strength of Chennai Branch is 6 no's as
on 31-03-2019 & the annual turnover for F.Y. 2018-19 is Rs. 295.71 lacs.
3. The applicant firms meeting the eligibility criteria may apply online at
www.eprocure.gov.in/eprocure/app.
4. No bid shall be entertained other than e-tender.
5. The Scope of work is given in Internal Audit Manual enclosed at Annexure `II'.
6. The last date of submission of offer is 26/12/2019 up to 3.00 PM. Offers received
after the closing time shall not be considered.
7. Opening of Financial Bids - The opening of financial bid shall be informed on our
Website / E-Tender Portal / E-mail.
8. Award of Work - The internal Audit assignment shall be awarded to lowest financial
bidder meeting the mandatory eligibility criteria at Pt.No.9.
i) The Financial bid - The L1 bidder shall be considered.
ii) In case of tie in the L1 Financial bids, the bidder Firm having the older registration
date shall be considered for award of contract.
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iii) The Firm is required to attend the office at "672 ANNA SALAI, TEMPLE TOWER,
NANDANAM, Chennai-600035" for conducting the Internal Audit. No TA / DA shall be
allowed for attending the office for audit purposes etc. The fees quoted should be
inclusive of all out of pocket / conveyance expenses.
9. Eligibility Criteria
a) The firm must be empanelled with ICWAI / ICAI (attach proof).
b) The firm must have minimum experience of TEN years in Audit as on 31.3.2019
(attach proof).
c) The firm should have their own office within Chennai Region (Postal).
d) The firm should have two qualified CA / ICWA as partner or full time working
employees and 5 paid assistants/articled clerks. The personnel deputed to Audit should
have knowledge/experience in working in computerised environment. Preference will be
given to experience in working in M.S.Naivision with LS Retail software.
e) The Firm should have experience of statutory audit / internal audit /cost audit of
minimum three companies in last three years ending as on 31.3.2019 out of which there
should be two PSUs / listed Company / Company having minimum turnover of Rs.50
lakhs (attach proof).
10. OTHERS-
(i) CCIC has the right to accept / reject the quotation(s) of any firm without assigning
any reason(s) thereof.
(ii) The tenderer shall not be entitled to any compensation for the expenses incurred in
connection with the preparation and submission of tenders.
(iii) If some discrepancies are found between the rates given in words and figures in the
financial bid, the rate as quoted in words shall be adopted.
11. Payment Terms - Payment of Internal Audit fee will be released quarterly on
submission of Audit Report against bill.
Sd/-
(Ashish Gupta)
Manager (Branch)
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Annexure I
Bid Form
(To be filled by the Bidder)
To,
Manager (Branch)
Central Cottage Industries Corporation of India Limited
672 ANNA SALAI, TEMPLE TOWER,
NANDANAM, Chennai-600035
Description of the works: Appointment of Internal Auditor.
1. Name of the CA / Cost
Accountant Firm
2. Address Head Office
For eligibility criteria 9(c)
3. Address of Dealing Branch For eligibility criteria 9(c)
Office
4. Contact Person for the firm
With Telephone No, Email
5. Fax No.
6. a) E-Mail Id
b) Website address, if any
c) GST Registration No.
d) PAN Number
7. Empanelled with ICAI/ICWAI For eligibility criteria 9(a) & 9(b).
(Attach Proof).
If yes mention empanelment
number & date of enrolment
8. Experience in the Internal For eligibility criteria 9(e)
Audit /Statutory audit (Attach details as per proforma I)
9. Name(s) of the Partners, their (Attach constitution of Firm from the Portal of ICAI /
Qualification (ACA/FCA), ICWAI)
membership No.etc. For eligibility criteria 9(d)
10. Names of Audit For eligibility criteria 9(d)
Assistants/Articled clerks,
Qualified CA, qualifications Please enclose separate annexures as per Proforma
and experience II attached
11. Does your company have an
existing/past relationship with
CCIC? Describe the nature
and extent of this relationship.
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Financial Bid
Sr. Particulars of fee Branches Amount (Rs.) GST (if any) /
No. excluding Percentage
GST (Extra)
1 Professional fee per Chennai Branch
annum
Grand Total
DECLARATION:
1. All the information furnished by me / us here above is correct to the best of my / our
knowledge and belief.
2. I / we have no objection if enquiries are made about the work listed by me / us in the
accompanying sheets / annexure.
3. I / We have read all the terms & conditions of tender and instruction of tender document and
these are acceptable to us.
Signature of Authorized Signatory: _________________________
Name and Title of Authorized signatory: _________________________
Name of Firm/Company: _________________________
PLACE :
DATE :
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PERFORMA- I
Detail of Internal Audit /Statutory audit Assignments handled
(Provide Minimum Five details & attach proof)
Sl. Name of the organization (with address & telephone no.) Year for which worked
No. Also mention if PSU / listed company / Private company as Internal Auditor /
having turnover of minimum Rs.50 lakhs. Statutory Auditor
1.
2.
3.
4.
5.
6.
7.
8.
9.
10.
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PERFORMA- II
Details of Key personnel
Sl. Name Qualifications Experience Particulars Employed Whether
No. of Audit in your having
Work firm since knowledge /
experience in
working in
computerized
environment
/ DISA
qualification
1.
2.
3.
4.
5.
6.
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Annexure II
CENTRAL COTTAGE INDUSTRIES CORPORATION OF INDIA LIMITED
INTERNAL AUDIT MANUAL
1. AIM AND OBJECTIVE OF INTERNAL AUDIT
The Internal Auditors combines the functions of a pathologist and a physician. He
has to study, analyse, diagnose and suggest remedies. In fact, he should
develop a `polyclinic' approach to problems. He does not look at individual cases
in isolation from the limited stand-point of technical regularity with reference to
rules or orders but takes a total view of the operations, analyses the reasons for
the defects, if any, and suggests remedial measures not only for the immediate
problems but also long term measures for improving the working of the
organisation.
For internal audit in this Corporation, the role is both protective and creative --
Protective is as much as he detects irregularities, mistakes, frauds etc. through
its concurrent checking of accounting records and Creative because he must
constantly review internal controls, policies, procedures, financial arrangements
and makes suggestions for improvement and throw up useful information as an
aid to management decisions. Greater stress is laid on the creative role of
Internal Audit.
2. NATURE AND SCOPE OF INTERNAL AUDIT
Internal Auditing is an independent appraisal activity within an organisation for
the review of accounting financial and other operations as well as accounting
financial and other operations as well as performance against targets that the
organisation has set for itself. It is a managerial control which functions by
measuring and evolving the effectiveness of other controls. The overall objective
of Internal Auditing is to assist all members of the Management in the effective
discharge of their responsibilities by furnishing them with objective analysis,
appraisals, recommendations and pertinent comments concerning the activities
reviewed.
Internal Audit is thus:
Assigned a positive role in the Corporation's system of accountability, and;
Made the hub of an integrated system of audits.
The accounts will be certified by the Internal Auditors in much the same way as is
being done by the Statutory Auditors. The Internal Auditors observations will be
placed before the Managing Director. This is with a view to ensure a measure of
freedom to Internal Audit in the matter of criticizing the Management without fear
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or favour. The suggestions made by the Internal Audit will be examined and
whatever suggestions are accepted will be implemented. In the day-to-day
working, however, the Internal Audit will continue to be responsible to the
General Manager (Finance)/Head of Finance.
3. INTEGRATED SYSTEM OF AUDIT
There is multiplicity of agencies at present auditing the accounts of public sector
undertakings. There are the statutory auditors, CAG and Internal Auditors.
To further the development of an integrated system of audits, it is necessary that
besides the checking of accounts and accounting records, Internal Audit should
carry out an audit of the trading and other activities of the Corporation from
propriety angle and offer their comments freely. Besides, the area in which govt.
auditors/statutory auditors have given adverse comments should be further
examined for compliance.
Keeping in view the requirements of independence and security, important
observations of Internal Audit which arise in the course of operational audit
should also be periodically reported to the Managing Director in an appropriate
manner. Should the Internal Auditor feel that some of the important points raised
by them have been, without adequate justification, ignored to the detriment of the
Corporation's interest, they will have a right to report such matters directly to the
Managing Director.
Another step involved in an integrated system of audit is drawing up of internal
audit programme of work in consultation with the Government and/or statutory
auditors.
4. PERIODICITY OF ACCOUNTS
The financial books of accounts at Chennai branch are on tally based and
purchase and sales recorded in new ERP. The internal audit is applicable under
computerized environment.
5. FINANCIAL STATEMENTS/REPORTS
Besides the basic books like cash imprest book, cash receipt book, bank book,
journal and general ledger, various sales/purchase registers, debtors/creditors
sub-ledgers etc. are also available in software online and will be finalized on
monthly basis. The trial balance though made available at any given time shall
also be available on hard copy on monthly basis after finalization.
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The Corporation quarterly reviews the accounts list for analysis/checking and
remedial action. Half yearly results are compiled and midyear reviews/budgets
prepared.
Annual Accounts shall be drawn for Audit in the quickest possible time after the
close of the year and performance evaluated vis-a-vis budgets.
6. PROGRAMME OF WORK
Broadly the work of Internal Audit in the Corporation will cover the following
fields:
Scrutiny of all basic books, general ledger & subsidiary books to ensure that they
are accurately maintained. Full checking of vouchers to ensure that they are
booked into proper accounts in ERP and on timely basis with proper supporting
documents attached/available separately and are in accordance with accepted
accounting principles and Accounting Standards issued by the Institute of
Chartered Accountants of India.
Sanctions of Competent Authorities exist for all payments and adjustments and
the same are in accordance with relevant agreements and are properly
accounted for.
Examining that the decisions taken by the Management/Board are properly
implemented at various levels while conducting the transactions.
To ensure that the directions of Government /Controlling Ministry/Department of
Public Enterprises are adhered to.
To ensure that internal controls exist in every sphere of activity of the
Corporation and are being implemented and updated regularly and are followed
as per internal control manual of CCIC.
Examination of contracts, agreements, important decisions, policies and
procedures relating to procurement, sale, storage and services/expenses to
ensure that the interest of the Corporation are adequately safeguarded.
Whether losses are being incurred on trading operations and if so whether the
same have been approved by the Competent Authority.
To ensure that the physical stock taking of merchandise and fixed assets of the
Corporation when conducted by the Management is accurately conducted and
information is correctly compiled.
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Examination of all stock statements in ERP to ensure that the transactions are
correctly recorded and reports are reliable/accurate.
Examination of compliance of all statutory laws viz Companies Act, Income Tax
Act, GST, Labour Laws, P.F., FEMA etc. in the transactions of the Corporation.
Examination of all GST returns filed as per books of Accounts and correct
discharge of tax liability, availment of input credit as per the provisions of the Act,
Issuance of TDS certificates, including compliance to all applicable provision
under GST.
To check whether the prices for purchases and sales are determined as per laid
down procedure. Quantities and quality of the merchandise is approved as per
quality manual and procedure laid down by the Competent Authority and brief
reasons have been recorded wherever rejections / returns are made so that
measure of accountability is ensured.
To ensure that the ERP software customization / modifications done is
generating the account books / stock records accurately and they are quarterly
tested and checked with dummy / live data.
Examination of export sales vis-à-vis orders received from buyers as per pricing
policies and compliance with FEMA/RBI regulations/procedures with proper
discharge/filing of GR liabilities and realization of foreign currency.
Review of legal cases for/against the company at the end of financial year and
ensure that contingent liabilities are properly reflected in notes at the end of
financial year.
Review of insurance claims filed, settled to ensure realization of outstanding
claims on quarterly basis.
Compliance to provisions of Companies Act for maintenance of Statutory
records/registers/books and filing of relevant returns with the appropriate
authorities.
Examination of old stocks lying in Stores/Showroom quarterly and review of
action taken in this matter. Examination of disposal of damaged stocks.
Comparison of fixed assets acquired with those of sanctioned budgets and
review of stock levels against targets fixed.
Examination of insurance risk covers taken for various Assets of the company to
ensure that they are adequate.
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In carrying out the above checks, the internal audit will lay greater emphasis on
making constructive suggestions for streamlining procedures and effecting
economies.
The detailed Audit Programme of work covering the above fields is Enclosed
(Annexure III).
The programme shall cover the Accounts of Head Office as well as the branch.
The Internal Audit shall be carried out on quarterly basis with quarterly reports. An
annual audit shall also be conducted to check the balance sheet, profit and loss
account, schedules and consolidation with separate Annual Internal Audit Report.
7. INTERNAL AUDIT REPORT
The Internal Auditors shall furnish the following reports to Managing Director:
a) A quarterly report on working of Accounts and other departments of the
Corporation.
b) Annual report reviewing the audit of the year and highlighting areas where
action has not been taken on their suggestions and
c) Annual report on preparation of final accounts and consolidation.
The above reports shall bring out following aspects:-
1. Area of Audit covered and extent of checking as per enclosed
Annexure 1 and Routine and system errors noticed along the quarter.
2. In depth checking of area covered during the quarter and observation on
adequacy of internal control procedures.
3. Conclusions and Suggestions.
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ANNEXURE III
PROGRAMME OF INTERNAL AUDIT
PART A
SL. AREA OF AUDIT EXTENT OF
NO. CHECKING
1 VOUCHING
(a) Cash payment / Bank / Cash Receipt & deposits / Journal 100%
vouchers / Contra Vouchers
2. RECORDING AND PAYMENTS OF PURCHASES/ EXPENSES
(i) Purchases (Direct) bills and returns 100%
(ii) Approval purchase bills and returns 100%
(iii) Concessionaire and exhibition Purchase bills 100%
(iv) Sundry Suppliers & Expense bills 100%
(v) Stock Transfer out invoices 100%
(vi) Stock transfer in invoices 100%
(vii) IDS Purchases 100%
(viii) Misc. supplies and fixed assets, packing and freight and 100%
other expenses etc.
3. RECORDING OF SALES/INCOME
(i) Cash sales (recording in computer and generation of Sample to test systems
statement) and sales returns in each department to
the satisfaction of
Internal Auditors.
(ii) Credit sales (including checking of orders received and 100%
executed) and credit sale returns
(iii) IDS Sales (including checking of orders received and 100%
executed)
(iv) a) Interest on investments 100%
b) Interest on staff loans Sample checking under
each loan to the
satisfaction of Internal
Auditors.
(v) Export packing and shipping bills with price fixation. 100%
(vi) Export sale bills (including W.S.E. Exports) and price 100%
fixation as per policy/customer's orders.
(vii) Export incentives 100%
(viii) All types of commission 100%
(ix) Miscellaneous/other receipts 100%
4. ESTABLISHMENT EXPENSES
(i) Checking of monthly pay bill One month Complete
checking in two
quarters.
(ii) Disbursement/sanction of loans and repayments 100%
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(iii) Deduction of tax at source and deposit with govt. 100%
(iv) Deduction of P.F. and other statutory dues and payment of Sample checking to the
contributions. satisfaction of Internal
Auditors.
(v) Payment of overtime and other allowances as per rules Sample checking to the
satisfaction of Internal
Auditors.
(vi) Payment of Gratuity and leave encashment and acturial 100%
valuation
(vii) Checking of EL/SL balances of Employees and fixation of 100%
pay in pay scales.
5. Review of all sub-ledgers, Ledgers and Trial Balances Every quarter with
i) Review of all sub-ledgers of vendors / contractors / verification
service providers.
ii) Review of main ledgers and trial balances for any
abnormal transactions and reconciliation of main ledger
balances with sub-ledger balances.
iii) Review of old balances in sub-ledgers for appropriate
presentation / adjustments.
6. Checking of deduction/collection of taxes under GST, 100%
income tax, TDS and issue of TDS certificates and filing of
returns, GST paid under RCM, issuance to tax invoices and
other provisions of the Act.
7. Audit of all statutory registers required to be maintained 100%
under Companies Act, Income Tax and GST act, P.F. and
Bonus Acts etc. and to ensure their maintenance and
updation.
8. a) Checking of mark-ups fixed for sale on merchandise in Sample to the
Stores as per approved policy in Stores copy of invoice satisfaction of Internal
and sample checking of tags. Auditors.
b) Markdowns and write off of stocks and price change 100%
reports.
9. Checking of orders for trading goods for pricing/costing, Samples for each
delivery schedules/order quantities vis a vis stock levels department to the
satisfaction of Internal
Auditors.
10. Receipt and utilization of grants 100%
11. Checking and reconciliation of Purchase and Sales in 100% for each quarter
financial books with stock books and Checking that the
book balances are correctly derived by the software
12. Checking reconciliation of Purchase and Sales in financial 100% for each quarter
books with GST returns and GST liability and input credit
availed in the GST return.
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13. Checking reconciliation of Service related expenses and 100% for each quarter
incomes as per financial books with GST returns.
14. Checking reconciliation of all taxes paid as per financial 100% for each quarter
books with the respective tax returns.
15. Physical verification of cash in hand with Cashiers Quarterly
(including revenue stamps), franking imprest, postage
imprest, Parcel Imprest and Export Imprest.
16. Checking reconciliation of input credit recorded in books of 100% for each quarter
accounts, availed in GST return and appearing on GST
Portal.
17. Physical verification of stocks. Packing and gift wrapping Once a Year
material, stationery and fixed assets.
18. Checking and reporting lapses in no. of cases where Exception report
payment has not been made for Direct purchase bills on
due date of payment
19. Internal Financial Control Systems Every quarter
Internal Auditor is required to report on Internal Financial
Control Systems. The broad scope of work is defined as
under :
i) To check that internal checks and control system for
various activities of the Company and monitoring of such
systems, is in place in the company.
ii) To check the adequacy of the existing guidelines /
procedures and Internal control system and suggest
measures for their improvement / streamlining, Internal
Auditor is required to report on Internal Financial Control
Systems.
20. Cash & Bank Every Quarter with
verification of monthly
bank reconciliation and
investments.
i) Checking of bank reconciliation statement, dishonoured / 100% on monthly basis
stale cheques, if any.
ii) Check the payments are as per the bank book with the 100%
relevant vouchers and verify that proper identification of the
payees' bank account has been obtained for all payment.
iii) All bank charges, interest received on CCIC's 100%
investment have been accounted for promptly in the bank
book and have been verified / checked and a suitable
record of same is kept.
iv) Bank guarantees / FDRs and similar documents are kept 100%
in safe custody.
v) The cash payments / receipts, if any, do not exceed the 100%
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limit as provided under Income Tax Act 1961. As a matter
of practice all payments to suppliers, contractors should be
made through "Accounts Payee" cheques / drafts or
through Electronic clearing systems.
vi) Check that available funds if any have been invested as 100%
per CCIC's Investment Policy in fixed deposits.
21 Central Accounts
i) Review of Assets ledger, Reconciliation of assets with Annually
reference to balances in asset ledger based on physical
verification reports
ii) Review of accounts schedules and observations, Half Yearly
comment in particular on old out standings.
iii) Review of depreciation rates and check the depreciation Annually
charged in accounts.
iv) Check that TDS, GST Returns are submitted in time, monthly
check pending cases of disputes if any at different stages
there under.
v) Compliance with relevant Accounting Standards Annually
applicable o the CCIC's accounts.
vi) Check that change in Accounting Policy, which has a Annually
material effect has been disclosed to reflect the effect of
such change in financial statement.
vii) Check that the nature and amount of extra ordinary Annually
items / exceptional items if any are disclosed in the
statement of Profit & Loss Account as per the requirements
of Companies Act.
22 Borrowings Quarterly
i) Review of drawal from Facility (Loan) agreement in every
quarter with verification of interest payment and half yearly
other than interest payment
23 Insurance Half yearly
i) To check that Insurance cover has been taken for all
assets
ii) To check that claims along with supporting documents
are lodged as becoming due against the policies
undertaken by the CCIC, quarterly ageing of claims is also
done.
24 HR / Administration / IT Every QuarterRandom
checking for major
expense head.
i) Check that proper records relating to payments of
telephone bills, electricity and water charges etc. are
maintained.
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ii) Verify that appropriate registers are maintained for all
assets under its charge
iii) Verify that appropriate stock and issue registers are
maintained for consumables items like toner, paper etc.
iv) Scrutiny of files for award of various contracts of
Personnel, Administration and IT department and checking
execution thereof
v) To check whether leave account of each employee is
maintained properly as per rules of the CCIC.
vi) Check that the work orders of various contracts such as
miscellaneous contracts, manpower, security, etc. are
awarded as per tendering procure and laid down by CCIC.
25. In-depth checking of adherence to internal control systems for procurement, storage
and sale/export of merchandise and service income/expenses and all the above
aspects.
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PROGRAMME OF INTERNAL AUDIT
PART B
SL. AREA OF AUDIT EXTENT OF
NO. CHECKING
1. Scrutiny/audit of quarterly and annual profit and loss 100%
account and balance sheet generated from Computer
(where manual P&L account and balance sheets are
prepared they should also be checked with ledgers/trial
balances).
2. Audit of Annual consolidation of Profit and loss account and 100%
balance sheet of Head Office and branches.
3. Ensuring that all liabilities and provisions have been made 100%
in the books of accounts.
Note: Items not covered under the above schedule but mentioned in Audit Programme (Para 6)
will be subjected to 100% Audit.
TIME SCHEDULE OF INTERNAL AUDIT
The Internal Audit has to be conducted as per Audit program of CCIC in the following
phases:
Phase I - April to June (Quarter 1)
Phase II - July to September (Quarter 2)
Phase III - October to December (Quarter 3)
Phase IV - January to March (Quarter 4)
Phase V - Annual Report
DEPLOYMENT OF STAFF FOR INTENAL AUDIT
Location Minimum number of staff to be deployed
Chennai i) One Chartered / Cost Accountant
ii) One Semi Qualified/Article/Assistant person for Branch.
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(ON LETTER HEAD OF THE BIDDER)
Annexure IV
THIS IS TO DECLARE THAT WE DO NOT HAVE ANY DEVIATIONS FROM THE
STIPULATIONS OF YOUR TENDER REFERENCE...............................
DATED............................ AND ACCORDINGLY ACCEPT ALL STIPULATIONS
WITHOUT ANY RESERVATIONS WHATSOEVER.
Name & Signature of Authorized Signatory of Bidder
Seal of the Bidder
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Benefits to Micro and Small Enterprises
i) Exemption from submission of Earnest Money/Bid Security: MSEs (and not their
dealers/distributors) registered with District Industry Centers or Khadi and Village
Industries Commission or Khadi and Village Industries Board or Coir Board or
National Small Industries Corporation or Directorate of Handicrafts and Handloom
or any other body specified by Ministry of MSME are exempted from submission
of Bid Security/Earnest Money provided they are registered for the items they
intend to quote.
ii) Documents Required to be submitted by MSEs : Micro or Small Enterprises
(MSE) registered with District Industry Centers or Khadi and Village Industries
Commission or Khadi and Village Industries Board or Coir Board or National
Small Industries Corporation or Directorate of Handicrafts and Handloom or any
other body specified by Ministry of MSME shall submit copy of valid Registration
Certificate for the items they intend to quote along with the bid. The Registration
Certificate should clearly indicate the monetary limit, if any and the items for which
bidder are registered with any of the aforesaid agencies. In case bidding MSE is
owned by Schedule Caste or Schedule Tribe entrepreneur, valid documentary
evidence issued by the agency who has registered the bidder as MSE owned by
SC/ST entrepreneur should also be enclosed.
iii) Performance Security: Micro and Small Enterprises registered with District
Industry Centres or Khadi and Village Industries Commission or Khadi and Village
Industries Board or Coir Board or National Small Industries Corporation or
Directorate of Handicrafts and Handloom or any other body specified by Ministry
of MSME however, should note that Performance Security shall be required to be
submitted by them for orders/contracts placed by CCIC on them.
iv) Purchase Preference: - In tender, participating Micro and Small Enterprises
quoting price within price band of L1+15% shall also be allowed to supply a
portion of the requirement by bringing down their price to L1 price in a situation
where L1 price is from someone other than an MSE and such MSEs shall be
allowed to supply at least 20% of total tendered value. In case more than one
such MSEs, the supply will be shared proportionately (to tendered quantity).
In case of tender item is non-splitable or non-dividable, etc.: MSE quoting price
within price band L1+15% may be awarded for full/complete supply of total
tendered value to MSE, considering spirit of Public Procurement Policy, 2012 for
enhancing the Govt. Procurement from MSE.
Out of 25% target of annual procurement from MSEs, a sub target of 5% (i.e. 20%
out of 25%) will be earmarked for procurement from MSEs owned by SC/ST
entrepreneurs. However, in the event of failure of such MSEs to participate in the
Tender Process or meet the tender requirements and the L1 price, the 5% sub-
target for procurement earmarked for MSEs owned by SC/ST entrepreneurs will
be met from other MSEs.
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v) Definition of MSEs owned by SC/ST is as given under:
(a) In case of proprietary MSE, proprietor(s) shall be SC/ST.
(b) In case of partnership MSE, the SC/ST partners shall be holding at least 51%
shares in the unit.
(c) In case of Private Limited Companies, at least 51% share shall be held by SC/ST
promoters.
vi) In case a supplier (other than Micro/Small Enterprise) against an order placed by
CCIC procures materials from their sub-vendor who is a Micro or Small Enterprise
registered with District Industry Centres or Khadi and Village Industries
Commission or Khadi and Village Industries Board or Coir Board or National
Small Industries Corporation or Directorate of Handicrafts and Handloom or any
other body specified by Ministry of MSME, with prior consent in writing from CCIC,
the complete details (i.e. name of the subcontractor, value of sub-contacted work,
copy of valid MSE registration certificate etc.) of the sub-contractor(s) shall be
furnished by the supplier to CCIC. All other terms and condition of the tender will
remain unchanged.
(vii) 3% reservation for women owned MSEs within the above mentioned 25% reservation.
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CENTRAL COTTAGE INDUSTRIES CORPORATION OF INDIA LIMITED
JAWAHAR VYAPAR BHAWAN, JANPATH, NEW DELHI-110001
Mandate for payment through NEFT / RTGS
(Please use capital letters only)
1. Name of the party / firm
2. Party Registered Address
3. Contact No.
4. Email ID
5. PAN
6. Aadhar Number
7. Name of Bank Account Holder /
Firm
8. Bank A/C No.
9. Bank Name
10. Branch Code/ Address
11. IFSC Code
12. MICR Code
1. Cancelled cheque of above mentioned account and Copy of Pan Card must be
enclosed.
2. I hereby declare that particulars given above Point No.1 to 12 are correct and
complete, if the transaction is delayed or not effect at all for reason of incomplete of
incorrect information, I would not hold the CCIC OF INDIA LTD. responsible.
3. I also undertake that I shall inform any changes in my bank account particulars in
future to CCIC failing which payment shall continue to be made as details to CCIC
by me, for which CCIC shall not be held responsible.
4. Certified that the particular furnished above are correct as per knowledge.
__________________
Date: __________________ (Signature of party)
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Signature Not Verified
Digitally signed by MANISH SINGH
Date: 2019.12.05 17:44:52 IST
Location: eProcure-EPROC
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