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Southern Power Distribution Company Of Telangana Limited, Hyderabad, Telangana
December, 07th 2018
            Revised Detailed Notification to be placed in the Website of TSSPDCL




REVISED INTERNAL AUDIT NOTIFICATION FOR NOTIFICATION DATED 05.10.2018

            Telangana Southern Power Distribution Company Limited (TSSPDCL) came into being
on 02nd June 2014 after bifurcation of the undivided State of Andhra Pradesh.
             With its headquarters at Hyderabad, TSSPDCL encompasses an area of 14 districts viz.,
Mahabubnagar, Nalgonda, Yadadri Bhuvanagiri, Suryapet, Siddipet, Medchal, Wanaparthy,
Nagarkarnool, Jogulamba Gadwal, Sangareddy, Medak, Hyderabad, Vikarabad and Rangareddy
catering to the power requirements of 8.4 million consumers.
           The total Operation Circles in TSSPDCL are presently 20 Nos. plus Non-Operating
Circles, SCADA, Master Plan, Zonal Offices (4 Nos.) & Corporate Office. The total Accounting
and Non-Accounting Units add to 179 Nos.
           Applications (on Firm's letterhead) are invited from experienced local Chartered
Accountant Firms for conducting Internal Audit Functions in TSSPDCL.
            The details of proposed allotment of 179 Units are as follows ­
  Sl.                                                                                    Units
       Circle Set                          Circles included in the Set
  No.                                                                                    (Nos.)
   1 Medak                   Medak, Sangareddy Siddipet                                    26
   2    Nalgonda             Nalgonda, Suryapet, Yadadri                                   29
   3    Mahabubnagar         Mahabubnagar, Nagarkurnool, Wanaparthy & Gadwal               28
   4    Rangareddy-I         Cybercity, Vikarabad & Rajendranagar                          23
   5    Rangareddy-II        Habsiguda, Medchal, Saroornagar                               27
   6    City-I               Banjarahills, Secunderabad, Hyderabad South                   25
   7    City-II              Hyderabad Central, SCADA, Master Plan, Corporate              21
                             Office, Metro Zone, RR Zone, Rural Zone, Medchal Zone
                                                                       TOTAL              179
            Only 1 `Circle Set' will be allotted to 1 Chartered Accountant Firm.
 1. Qualification Criteria ­ The local Chartered Accountant Firm should have atleast 3 Partners,
    of which atleast 1 Partner should have CISA/DISA qualification.
           Copy of the latest "Firm Constitution Certificate" issued by the Institute of Chartered
    Accountants of India should be enclosed with the Application.
 2. Experience ­ The Chartered Accountant Firm should have minimum experience of 5 years in
    Internal Audit/Statutory Audit of Public Sector Undertakings/Private Companies. Those having
    experience in Power Sector with proven track record will be preferred.

 3. Scope - An indicative Scope of Audit is stated in Annexure ­ A for reference.

 4. Terms and Conditions ­
   i. The tenure of the contractual assignment shall initially be for a period of 2 years, i.e., from
       1st January, 2019 to 31st December, 2020. The contractual period is further extendable on
       year to year basis, on satisfactory performance.

  ii.    The Firm shall carry out the Internal Audit Work at the EROs/ Division Offices/ Circle
         Offices, etc., falling under the purview of the respective Circles on a full-time basis on all
         working days.

 iii.    Each Audit Team shall have 1 Qualified employee and 2 Audit Assistants. The Partner shall
         monitor the Audit assignment atleast twice a month, at the place of Audit.







                                                                                                  Contd..
                                                     :2:

 iv.      The Firm shall not assign or transfer the work to other Firms, etc.

  v.      TSSPDCL reserves the right to accept the application or not, even if the Firm meets all
          conditions.

 vi.      Any legal dispute shall be settled within the jurisdiction of any Court in Hyderabad.

        Interested local Chartered Accountant Firms shall indicate their expected monthly
remuneration "Circle Set" wise. The remuneration quoted should be all-inclusive, i.e., including
Travelling and Out of Pocket Expenses, etc. GST should be stated separately. The remuneration
quoted will be valid for the 2 years' contract period.

          The following details have to be furnished along with the Application ­
          a) Details of Partners (in the following format) ­
              Sl.                      Membership                     CISA/       Date of joining
                         Name                         Qualification
             No.                            No.                        DISA          the Firm


          b) Details of Qualified Employee and 2 Audit Assistants who would be deployed full-
             time for the assignment (in the following format) ­
               Sl.                                               Experience Date of joining
                               Name                Qualification
              No.                                                 (years)      the Firm


         Applications in sealed cover superscribing "Application for Revised Internal Audit
Notification" thereon should be ­
        i) sent by Registered Post AD/Speed Post/Courier to the Chief General Manager
             (Finance), TSSPDCL, 6-1-50, Corporate Office, 3rd floor, Mint Compound, Hyderabad
             ­ 500 063, Telangana State (Ph. 040-2343 1342) ;
                                                       OR
        ii) dropped in "Drop Box" placed in the Office of the Chief General Manager
             (Finance)/TSSPDCL

            The last date for receipt of Applications is 18.12.2018 by 5.00 p.m.



       Place : Hyderabad                                                Sd/-
       Date : 04.12.2018                                   CHAIRMAN & MANAGING DIRECTOR
                                          ANNEXURE ­ A


AN INDICATIVE SCOPE OF WORK
The Scope would extend to cover a full-fledged Internal Audit covering all processes by study/
checking and review of all important documents/ records for all the Units of the Circle.
An Illustrative (not exhaustive) Scope of Work is indicated below ­

GENERAL PARAMETERS: ­
       100% coverage of all transactions is expected. However, where due to large volumes,
         100% coverage is not possible, the quantum of coverage vis-à-vis the total volume
         should be optimum. Proper sampling techniques may be adopted in these circumstances
         and reported accordingly.
       Verify documentary evidence (both internal and external)
       Verify that there is a proper authority for all expenditure and transactions.
       Critically review every aspect relevant to the Internal Audit area, with a view to
         achieving cost savings and improved revenue earnings.
       Review adequacy of MIS reports.
       Verify the accuracy and authenticity of the financial accounting and statistical records.
       Endeavour for prevention and quick detection of frauds.
       Check validity of transactions with reference to provisions of laws & Statutes.
       Ascertain that the standard accounting practices, internal policies & control procedures
         are being adhered to.
       Analyse and improve the system of internal checks, in particular, see that it is
         functional, sound and economical.
       Review the overall internal control system and bring material departures and non-
         compliance to the notice of the Management and report thereon. This review also
         generally aims at locating unnecessary and weak controls and to suggest effective and
         economical controls.
       Review the adequacy of documentation, filing system & record keeping.
       Report on shortcomings and improvements possible in the systems & procedures.
       Report adequacy of existing Information Technology Support System and suggest for
         improvement, wherever required.

GENERAL ACCOUNTING: ­
        TSSPDCL has implemented SAP 6.0 version. The Internal Auditor is expected to be well-
versed in all modules of SAP 6.0 version. While conducting Internal Audit of an Office/ Unit, the
Internal Auditor has to report on the Internal Financial Controls in SAP.
        The Internal Auditors has to thoroughly scrutinise the Journal Entry (JE) Register.
        Ensure monthly reconciliation between EBS and SAP

REVENUE: ­
        TSSPDCL has implemented "Energy Billing System (EBS)" Software for LT and HT Revenue.
The Internal Auditor is expected to be well-versed with these Software Packages. While conducting
Internal Audit of Revenue Units, the Internal Auditor has to report on the Internal Financial Controls in
EBS (LT & HT).






       The Internal Auditor has to verify all the records in Revenue Units thoroughly to arrest the
Revenue leakages /shortfalls. Further, the Internal Auditors has to pay more attention and 100%
checks shall be done for the following ­
           Revenue Leakages in case of Meter Changes, CTPT Changes, Category Changes, Load
               enhancements, phased demands, Multiplying Factor (MF);
           Cheque Bounce cases;
           Surcharge against cheque bounce cases (up to the date of realization);
           Surcharge against cheque payments till to the date of realization;
           All Credit Journal Entries (JEs);
           Debit and Credit entries against Bill Stopped Services;
           Collection of Burnt Meter charges against all burnt meters replaced;
           Tools and Plants Register particularly in regard to Computer, Printer and Spot Billing
               Machines (SBMs) using for billing and collection purpose;
           Ensure all norms followed for new services releases;
           Ensure all norms followed for seasonal industries; and
           Ensure all norms followed for temporary services
                                                                              Contd.. Pg.2
                                               :2:

PURCHASE: ­

       Review the adequacy of floating enquiries and whether they are in line with the Company
Policy ­
           Review of all enquiries and quotations
           Review on the basis of quotations/other price information.
           Comparative price analysis
           Scrutiny of purchase orders & compliance with authorization procedures.
           Review of Post facto purchase orders.
           Analysis of the reasons for amendment to purchase orders.
           Analysis of material rejection V/s orders placed.
           Report on any cases of purchases made by the other departments which should normally
             be handled directly by purchase department.
           Review open purchase orders & comment on follow-up.
           Review receipt of material as per scheduled dates of delivery and penalties on party
             defaulting.
           Report on any emergency purchases made.


OTHER SPECIFIC AREAS: ­
           To study & review existing budgetary control of all expenditure & suggest
           improvements.
           To critically evaluate all repairs & maintenance works with cost/benefit analysis along
           with suggesting corrective measure, if any.
           To evaluate all on-going capital expenditure as regards viability/internal returns etc.,
           including existing projects management procedures/ functions thereof.
           To review all work orders released, accounted and closed. Ensure devolution of
           materials in closed work orders
           To study existing procedural guidelines for processing bills of suppliers contractors &
           suggest improvements.
           To check LOCs preparation processes & suggest for better internal control measures.
           To study & review status regarding pendency of Internal Audit Paras & A.G Audit
           Paras.
           To check whether audit remarks pointed out are being avoided during the subsequent
           period.
           To carry out Physical Verification of Stocks, "Bill Stopped Services" as per instructions
           of Management from time to time.
           To study & review internal control measures for staff T.A Bills, Medical
           Reimbursement, Retirement benefits & other benefits.
           In case of pensions, to check the calculations, fixation, restoration etc.
           Any other matter which is relevant for the operations of the Company.

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