District Health Society,Sonipat
National Health Mission,
HEALTH DEPARTMENT, SONIPAT HARYANA
Civil Surgeon Office Sonipat
Tel. No. 9729411970/9466416040
E-TENDER for Appointment of Concurrent Auditor for District Health
Society, Sonipat for Audit of all programmes under NHM & Non NHM
Cost of Tender Document: Rs. 500/- (Non Refundable)
District Health & Family Welfare Society,Sonipat Haryana
Civil Surgeon
Sonipat
e-TENDER NOTICE
Tender notice no. NHM/SNP/18-19/3161 Dated:-7.12.2018
TENDER for Appointment of Concurrent Auditor for District Health Society Sonipat,
Haryana
E-tenders are invited online by the o/o Civil Surgeon Sonipat Haryana in two bid system
(i.e. Part-I: Technical Bid and Part II: Financial Bid) for hiring of services of Chartered
Accountant Firms & Cost Accountant Firms for carrying out Concurrent Audit of Accounts
Records of District Health Society , Sonipat for 2018-19.
1. The detailed tender document can be downloaded from the website
www.etenders.hry.nic.in & filled up from 10-12-2018 to 21.12.2018 (upto 1.00 PM)
2. Important dates for the tender are as follows:-
Start Date & Time of Bid Preparation & : 10-12-2018 10:30 hours
Submission
Pre Bid Meeting : 14-12-2018 11:30 hours
Last Date & Time for Tender Document : 21-12-2018 11:00 hours
Fees deposit ( non refundable)
Closing Date & Time of Bid Preparation : 21-12-2018 13:00 hours
& Submission
Technical Bid opening : 21-12-2018 15:00 hours
Date and time of Opening financial Bids Opening date of Financial Bid Will be
intimated later on after evaluation of
Technical Bid
Email address for communication for damsonipat@gmail.com
any queries/clarifications.
3. The interested CA/CMA Firms may submit the tenders online at
www.etenders.hry.nic.in(i.e. Part-I: Technical Bid and Part II: Financial Bid) in the
prescribed Performa. All the documents in support of eligibility criteria etc. are also to
be scanned and uploaded during tender preparation and at submission stage. Tenders
should be submitted online only, however The Bidders shall also dropped original copy
of Technical Bids along with related documents and Demand Drafts for Tender Fee in
the O/o Civil Surgeon Sonipat on or before the last date and time of submission of the
E-tender on portal.
4. Financial bids of only technically qualified firms would be opened by the committee
and audit should be awarded on the basis of Quality cum cost based selection(QCBS)
process, 70% weightage would be given to the Technical Evaluation and 30%
weightage would be given to the financial bid.
5. The Bidder must be registered in e-procurement portal (www.etenders.hry.nic.in) and
obtain valid class III Digital Signature Certificate (DSC) as per Information Technology
(IT) Act,2000.
6. The Bidder is responsible for checking the e-procurement portal on regular basis for
notification/amendments to the tender(if any).
Proposal documents without tender fee will be rejected.
-sd-
Civil Surgeon
Sonipat
Request for Proposal (RFP)
For Appointment of Concurrent Auditor for
District Health & Family Welfare Societies
(DH&FWS) of State Haryana for Audit of all
programmes under NHM & Non NHM
[2018-19]
REQUEST FOR PROPOSAL (RFP)
District Health & Family welfare Society(DH&FWS), Sonipat seeks to invite
Proposal from Chartered Accountant(CA) Firms and Cost and
Management Accountant(CMA) Firms meeting the minimum eligibility
criteria for conducting the Concurrent audit of District Health & Family
Welfare Society, Sonipat under the National Health Mission for the financial
year 2018-19.
This appointment will be for one year & can be renewable for next year
subject to the satisfactory performance of Concurrent Auditors.
A complete set of RFP specifying eligibility criteria, and other terms and
conditions applicable for the above said assignment can be downloaded from
Website www.etenders.hry.nic.in or http://sites.google.com/site/dpmsonipat
Important Dates & Address are as follow:
Start Date & Time of Bid : 10-12-2018 10:30 hours
Preparation & Submission
Pre Bid Meeting : 14-12-2018 11:30 hours
Last Date & Time for Tender : 21-12-2018 11:00 hours
Document Fees deposit ( non
refundable)
Closing Date & Time of Bid : 21-12-2018 13:00 hours
Preparation & Submission
Technical Bid opening : 21-12-2018 15:00 hours
Particulars Address
Place of pre bid conference for the audit O/o Civil Surgeon Sonipat
of District Health Society Sonipat
Place for opening of Technical Bids for O/o Civil Surgeon Sonipat
the Concurrent Audit of District Health
Society Sonipat
Contact number of DH&FWS 7988601248
E-mail ID of DH&FWS damsonipat@gmail.com
Terms of Reference (ToR)
Following Sections must be read carefully:
Section 1: Introduction of Concurrent Audit
Section 2: Background of National Health Mission
Section 3: Object of Concurrent Audit
Section 4: Scope & Coverage of Concurrent Audit of District Health Societies
Section 5: Frequency of Concurrent Audit
Section 7: District Audit Committee
Section 8: Auditing Standards to be followed by the CA/CMA Firms
Section 9: Terms for appointment of Concurrent Auditors (including maximum
numbers of District Health Societies by one CA/CMA Firm)
Section 10: Content of Concurrent Audit Report & Executive Summary Report
Section 11: Key Timelines
Section 12: Appointment & Selection of Concurrent Auditors (including guidelines
for submission of proposal)
Section 13: District wise detail of Health Institutions Under NHM,HARYANA
Section 14: Responsibility of District Health Societies.
Section 15: Facilitation of the Audit
Section 16: Some important Issues
Section 17: Monitoring & Evaluation
Section 18: Technical evaluation & selection methodology.
Section 19: Monthly Financial Reporting at District level.
Section 20: Penalty Clause
SECTION 1: INTRODUCTION OF CONCURRENT AUDIT
Concurrent Audit is a systematic examination of financial transactions on
regular basis to ensure accuracy, authenticity, compliance with procedures
and guidelines. The emphasis under concurrent audit is not on test checking
but on substantial checking of transactions. Independent Chartered
Accountant firms/Cost and Management Accountant Firms are needed to be
appointed at District level to undertake monthly audit National Health
Mission( NHM) & Non NHM Programmes.
SECTION 2: BACKGROUD OF NATIONAL HEALTH MISSION
1. National Rural Health Mission (NRHM)( at present known as National Health
Mission) of the Ministry of Health & Family Welfare was launched on 12th
April, 2005 by the Government of India to improve medical facilities in all the
area in the country. The NHM seeks to provide accessible, affordable and
quality health care to the population, especially the vulnerable sections. It also
seeks to reduce the Maternal Mortality Ratio (MMR) in the country from 407 to
100 per 1,00,000 live births, Infant Mortality rate (IMR) from 60 to 30 per 1000
live births and the Total Fertility Rate (TFR) from 3.0 to 2.1 within the 7 year
period of the Mission. It has now been termed as National Health Mission
(NHM). NHM is overarching NUHM also and includes Non-Communicable
Diseases (NCD) as well.
2. One of the visions of the Mission is to increase public spending on health from
0.9% to 2-3% of GDP, with the improved arrangement for community financing
and risk pooling. The NHM has provided an umbrella under which the existing
Reproductive and Child Health Programme (RCH) and various National Disease
Control Programmes (NDCPs) have been repositioned. National Urban Health
Mission (NUHM) has also been added as submission of National Health
Mission.
3. At present the following Programmes/Schemes falls under the National Health
Mission:
A. NHM-RCH Flexible Pool:
· RCH Flexible Pool (including Routine Immunization (RI), Pulse
Polio Immunization (PPIP) & National Iodine Deficiency
Disease Control Programme (NIDDCP)
· Health System Strengthening (including AYUSH, National
Programme for Prevention and Control of Deafness (NPPCD),
National Oral Health Programme (NOHP), National Programme
for Palliative Care (NPPC), Assistance to State for Capacity
building (Burn Injury), National Programme for Fluorosis(NPF).
B. National Urban Health Mission (NUHM).
C. Flexible Pool for Communicable Disease:
National Vector Borne Disease Control Programme (NVBDCP)
Revised National Tuberculosis Control Programme (RNTCP)
National Leprosy Eradication Programme (NLEP)
Integrated Disease Surveillance Project (IDSP)
D. Flexible Pool for Non-Communicable Disease:
National Programme for Control of Blindness (NPCB)
National Mental Health Programme (NMHP)
National Programme for Health Care of the Elderly (NPHCE)
National Tobacco Control Programme (NTCP)
National Programme for control of Deafness
National Programme for Prevention and Control of Cancer, Diabetes,
Cardiovascular Diseases and Stroke (NPCDCS)
In addition to the above programmes covered under the umbrella of NHM, the following
Non NHM Grants are also handled by the State as well as District Health Societies:
(1) HUDA Grant
(2) Construction worker Grant
(3) IMR Grant
(4) TFC/PWD Grant
(5) ASHA/ANM State Budget
4. Funding & Accounting Arrangements:
Funds are transferred by the State Health Societies to the District Health Societies under
the common pool Grant and funds are further transfer by the Districts to the
DH/SDH/CHC/PHC/SC under the common pool, however NHM funds are to be utilized as
per approved RoP of respective District and Non NHM funds are to be utilized as per the
guidelines of the respective Programme.
5. Constitutions of State Health Societies and District Health Societies:
At the state level State Health Mission has been constituted under the
Chairmanship of Honorable Chief Minister while the State Health Society has
been constituted under the chairmanship of Chief Secretary of Haryana.
Similarly at the district level District Health Mission has been constituted under
the chairmanship of Honorable Minister In-charge of the district while District
Health Society (DHS) has been formed under the Chairmanship of Deputy
Commissioner.
For achievement of NHM goals and for effective implementation of NHM
activities additional resources and capacities at various levels have been created,
viz., State Programme Management Unit (SPMU) at the state level, District
Programme Management Unit (DPMU) at district level and Block Programme
management (BPMU) at block level.
SECTION 3: OBJECTIVE OF CONCURRENT AUDIT
(i) The primary objective of the monthly concurrent audits is to enable the
concurrent auditors to examine the accounts pertaining to the National
Health Mission programme & Non NHM funds maintained by the State
Health Societies & District Health Societies on a continuous basis,
provide necessary technical and hand holding support with a view to
ensure timely preparation of accounts and financial Monitoring reports
(FMRs), reliability of information, effective monitoring of programme
activities and advances, etc.
(ii) Inter unit reconciliation
(iii) Verification of Monthly Financial Reporting (as per Appendix A).
(iv) Others key objectives:-
To ensure voucher/ evidence based payments to improve
transparency,
To ensure accuracy and timeliness in maintenance of books of
accounts,
To ensure timeliness and accuracy of periodical financial
statements,
To improve accuracy and timeliness of financial reporting
especially at sub-district levels ,
To ensure compliance with laid down systems, procedures and
policies,
To regularly track, follow up and settle advances on a priority basis,
To access & improve overall internal control systems.
SECTION 4: SCOPE OF CONCURRENT AUDIT
1. The scope of audit covers all activities being implemented by the District
Health Societies, viz.
- RCH Flexipool
- Mission Flexipool( including AYUSH)
- Routine immunization
- Pulse Polio
- NUHM
- RNTCP
- NLEP
- IDSP
- NVBDCP
- NPCDCS
- NPHCE
- NPCB
- NMHP
- NPCD
- HUDA Grant
- IMR Grant
- TFC/PWD Grant
- Construction worker Grant
- ASHA/ANMs State Budget
2. The concurrent auditors are required:
To review of the Books of Accounts of District Health Societies and
expenditure incurred by the DHS
To audit of Financial Statements of DHS
To verification of the Monthly Financial Reporting of District Health
Societies ( as per Appendix A)
To review and analysis of the Age wise and Party wise Advances Report.
To comparison between financial and physical performance and analysis
To filling in the checklist provided.
To vetting of the District ATRs and providing observations thereon
To examine and ensure that the books of accounts of DHS are maintained
accurately and in are updated in a timely manner as per operational
guidelines for financial management.
To express an opinion on whether the expenditure reported by the DHS
to the higher authorities for the NHM project through the Financial
Management Report (FMR)/ statement of expenditure (SOE), presents
fairly and accurately, in all material aspects.
To any other evaluation work, as desired by the Audit committee.
3. Specific work of CHCs/PHCs/SDH/DH
District Concurrent auditor shall visits to sample
CHCs/PHCs/SDH/DH/FRUs/DTC (in a way to cover all
CHCs/PHCs/SDH/DH/FRUs/DTC in a year). Following is essential works of
CHCs/PHCs/SDH/DH
Checking of transaction posted by Accounts Assistant in tally EPR- 9
customized software.
Audit of at least 2 sub-centres located within the CHC every month.
Verification of Mandatory books of accounts( Yes/No format as mentioned
at Appendix G)
Important Note: (1) Concurrent auditor of state health society will function as
nodal auditor for the NHM who will oversee the work of all District
Concurrent Auditors. For ensuring quality and timely completion of the whole
audit exercise, the District Auditors are expected to cooperate and comply with
the directions of the nodal auditor as and when given and will provide
necessary information when demanded.
(2) It must be noted first of all the District Health Society shall compiled the
expenditure report of all health institution on or before 8 th of month and then
concurrent auditors will start monthly audit between 9th to 12th of each month.
(3) Concurrent auditors of District Health Societies shall start audit between
15 to 20 of every month subject to exception as mentioned in the notes of key
timelines section.
SECTION 5: FREQUENCY OF AUDIT
Concurrent Audit will be carried out on a "Monthly basis". Districts shall
complied the monthly Financial Reporting( including Tally Data) on or before
8th of month immediately succeeding the relevant month and the concurrent
auditor shall visit for the Audit between 9th to 12th of month immediately
succeeding the reporting month. After the completion of Audit and after making
rectification entries as recommended by the Concurrent Auditors, DHS shall
send the monthly FMR to the SHS on or before 12 th of month immediately
succeeding the reporting month. State level auditors shall visit for audit between
15th to 20th of every month subject to the exception mentioned in the notes of key
timelines.
SECTION 7: DISTRICT AUDIT COMMITTEE
(1) Formation of District Audit Committee
(2) Functions of District Audit Committee
(1) Formation of District Audit Committee
A District audit committee should be constituted at each District for
monitoring and evaluation of Concurrent audit. The member of audit
committee should be the following:
Person Designation in
Committee
Civil Surgeon Member Secretary
Deputy Civil surgeon (NHM) Member
Deputy Civil surgeon (NCD) Member
Deputy Civil surgeon (Communicable disease) Member
District Accounts Manager Member
District programme Manager Member
District ASHA Coordinator Member
The District audit committee should function under the guidelines of
Director Finance and Accounts at State level. The District audit committee
should meet at least 6 times in a year.
(2) Functions of District Audit Committee
· Selection and appointment of District Concurrent auditors (in
concurrence with the state Audit Committee).
· Monitoring timely audits at District level and timely submission of
audit reports.
· DPM & DAC shall be responsible for providing the physical data to
the Auditors on or before their schedule so that the physical data
may be match with the financial data and auditors may report on
the same.
· Monitoring whether adequate follow up action is being taken on the
audit observations.
· Monitor whether ATR (Action taken report) has been prepared and
given to the auditors and whether the same has been vetted
· Carrying out an assessment of audits in case the auditors are being
considered to be reappointed with intimation to State audit
committee.
· Renewal of the Concurrent Auditors contracts with intimation to
State Audit committee.
Section 8: Auditing Standards to be followed by the CA/CMA Firms
The audit will be carried out in accordance with Engagement & Quality Control
Standards (Audit & Assurance Standards) issued by the Institute of Chartered
Accountants of India in this regard. The auditor should accordingly consider
materiality when planning and performing (except where a certain minimum
coverage of implementing units is specified) the audit to reduce the risk to an
acceptable level that is consistent with the objective of the audit. In addition the
auditor should specifically consider the risk of material misstatements in the
financial statements resulting from fraud.
Section 9: Terms for appointment of Concurrent Auditors (including
maximum numbers of District Health Societies by one CA Firm)
District level
1. At the District level, the concurrent auditor appointed once can be
retained/ reappointed for a maximum total term of two financial years i.e.
current year and next year.
2. However, the contract awarded should be for one year at a time and
should be renewed next year on the basis of auditors performance review.
3. A CA/CMA Firm may take the audit of maximum three Districts subject
to approval of State Audit Committee.
Section 10: Content of Monthly Concurrent Audit Report &
Quarterly Executive Summary Report
(1) Contents of Monthly Concurrent Audit Report &
Quarterly Executive Summary Report for District level
Auditors
It may be noted that the Concurrent Audit Report of a District Health
Society is required to be submitted on monthly basis and the Executive
Summary Report of District Health Society is required to be submitted on
quarterly basis.
(a) Content of Monthly Concurrent Audit Report of DHS
(b) Content of Quarterly Executive Summary Report of DHS
(a) Content of monthly concurrent audit report of DHS
The monthly Concurrent Audit report of DHS should contain the following
reports and documents:
· Audited Trail Balance of DHS
· Audited Monthly FMR
· Age wise List of Advances of DHS
· Bank Reconciliation Statement of all the banks(NHM & Non NHM) of
DHS
· Audited Monthly Financial Reporting( as per Appendix A)
· Mandatory Books of Accounts Status(Yes/No format as per Appendix G)
· Observations and Recommendations of the auditor(including observations
on CHCs/PHCs/SDH/DH/DTC/FRUs visited)
· Action taken by District Health Society on the previous audit
observations, along with his observations on the same.
Important Notes:
· The District level Concurrent Auditors shall submit their monthly
concurrent audit report( both soft and hard copies) to the District Health
Society on or before 15th of month immediately succeeding the reporting
month and District Health Society shall submit the soft copy of
Concurrent Audit Report to State head quarter on quarterly basis ie
monthly concurrent audit report for the month of october, November and
december 2018 shall be submitted to the state head quarter on or before
15th January . It must further be noted that the soft copy of Monthly Audit
Report be submitted at dfa.rhm@gmail.com & also the concern
Programme Division mail id e.g RNTCP, NLEP, NPCB, NVDBCP, IDSP,
NPCDCS,NPHCE, Ayush etc on quarterly basis.
· The Audit observations & recommendations must be classified into
the following categories so that the same may be monitor by the concerned
Programme Officer:
i) RCH Flexipool, Mission Flexipool( including AYUSH). Routine
immunization, Pulse Polio and Non NHM Grant.
ii) Non Communicable Disease.
iii) Communicable Diseases.
iv) NUHM
(b) Content of Quarterly Executive Summary Report of DHS
Attached at Appendix B
SECTION 11: KEY TIMELINES
The Key Timelines which need to be adhered to are summarized below:
Concurrent Audit for the Period April 2018 to December 2018
Activity Timelines for submission of Concurrent
Audit Report and Executive summary
Report
Carrying out Concurrent Audit of District Submission of Quarterly Concurrent Audit
Health Society for the Period April 2018 Report and Quarterly Executive Summary
to June 2018. Report by Concurrent Auditor for the
period April 2018 to June 2018 District
Health Society on or before 11.01.2019
Carrying out Concurrent Audit of District Submission of Quarterly Concurrent Audit
Health Society for the Period July 2018 to Report and Quarterly Executive Summary
September 2018. Report by Concurrent Auditor for the
period July 2018 to September 2018 to
District Health Society on or before
21.01.2019
Carrying out Concurrent Audit of District Submission of Quarterly Concurrent Audit
Health Society for the Period October to Report and Quarterly Executive Summary
December 2018. Report by Concurrent Auditor for the
period October to December 2018 to
District Health Society on or before
31.01.2019
Note: Action taken report for Audit observations for the period April 2018 to
December 2018 is required to be submitted to the State Head Quarter on or
before 15.02.2019
Concurrent Audit from the Period January 2018 onwards
Activity Timelines
Carrying out concurrent audit Monthly
Submission of Audit Report by Auditor to 15th of the next month
DHS
Submission of soft copy of District Audit On Quarterly basis( on or before 15th of the
report of previous three month to the month immediately succeeding the relevant
Director Finance & Accounts at State quarter)
level
Submission of Hard Copy of District On Quarterly basis( on or before 20th of the
Concurrent audit reports of previous threemonth immediately succeeding the relevant
month to the SHS quarter)
Submission of scanned soft copy( duly 20th of the month immediately succeeding
verified by the Civil Surgeon, Concurrent the reporting Quarter. e.g the soft copy of
Auditor & DAM) of Quarterly Executive Quarterly Executive summary for the third
Summary Report of DHS along with the quarter of Financial year 2018-19 ( Oct-
Action taken Report on the Audit Paras of Dec) along with the Action taken report on
previous three months by the District the Audit paras of the concurrent audit
Health Societies to the State Head Quarterreport for October, November and
at dfa.rhm@gmail.com December 2018 shall be submitted to the
State Head Quarter on or before 20th of
January 2019.
Submission of Hard copies ( duly verified 25th of the month immediately succeeding
by the Civil Surgeon, Concurrent Auditor the reporting Quarter
& DAM) of Quarterly Executive
summary Report of DHS along with the
Action Taken report on Audit Paras of
previsous three month by the DHS to the
State Head quarter at dfa.rhm@gmail.com
Submission of soft copy of the Quarterly 25th of the month immediately succeeding
Executive summary (SHS & DHS) & the reporting quarter
Action taken report of previous three
month Audit Report by the SHS to the
Mission Director, MoHFW, GoI
Submission of Hard copy of the 30th of the month immediately succeeding
Quarterly Executive summary (SHS & the reporting month
DHS) & Action taken report of previous
three month Audit Report by the SHS to
the Mission Director, MoHFW, GoI
Section 12: APPOINTMENT & SELECTION OF CONCURRENT
AUDITOR( INCLUDING GUIDELINES FOR SUBMISSION OF
PROPOSAL)
District level Auditors
· Appointment and selection of the District level concurrent auditors will be
done by the respective District Audit Committee. The advertisement for e-
Tender should be made by the Sonipat.
· Interested Firms should upload their bids directly to the district
E-tender portal in two parts Technical and Financial bids. The Bidders should
upload scan copy of Crossed Demand Draft with Technical Bids and also
original copy of Technical Bids along with all related documents & DD will be
submitted in sealed envelopes to O/o Civil Surgeons Sonipat. This should be
opened in meeting of the District Audit Committee.
· The Bidder should upload to signed bids documents (all page) technical and
financial bids.
· The Technical Proposal shall be marked "ORIGINAL" or "COPY" as
appropriate. All required copies of the Technical Proposal are to be made from
the original. If there are discrepancies between the original and the copies of the
Technical Proposal, the original governs. Each page, Form, Annexure and
Appendices of the Technical and Financial Proposal must be signed by the
Authorized signatory of the firm.
·The District Audit Committee would first download the technical bids from e-
Tender portal and evaluate them on the basis of the criteria as prescribed in the
guidelines. The base minimum figures/threshold will be 60% and CA/CMA
firms scoring above the base minimum figure would be deemed to be considered
as technically qualified to undertake the job.
· Financial bids of only technically qualified firms would be opened by the
committee and audit should be awarded on the basis of Quality cum cost based
selection(QCBS) process, 70% weightage would be given to the Technical
Evaluation and 30% weightage would be given to the financial bid.
· CA/CMA Firms shall have to depute one dedicated team consisting of at least
one Qualified Chartered Accountant/Qualified CMA and at least one Semi
Qualified Chartered Accountant/Assistant/Trainees of CMA for successful
completion of Concurrent audit as per the requirement of RFP.
· The bids will be opened by the District Audit Committee as per Date and time
mentioned above in the presence of the authorized representatives of the bidders.
The representatives attending the bid opening proceedings must bring an
authorization letter from the bidders.
Important note: (1) Distrcit Health Society Sonipat (SHS) reserves the right to
accept or reject any proposal without giving any explanation after taking
approval from State Audit Committee and State Health Society,Haryana can
change the evaluation criteria as per its requirements in the interest of the
organization.
(2)If the required constitution of the team is not deployed or Audit is not
performed as per guidelines of RFP, the state may take appropriate action as it
deems fit (including blacklisting of the firm) against the firm, keeping the
Ministry informed.
· If the lowest financial bidder does not agree to undertake the audit work within
the prescribed audit fee or the audit committee deems it unfit for any reason
(reasons to be recorded in writing), the job may be awarded to the next eligible
bidder if the firm agrees to undertake the job. However, the work may only be
awarded to a technically qualified bidder (the firms which are above the base
minimum figure of the technical evaluation)
· The firm or any partners of the firm should not be black listed by any PSUs or
Government. Company or any other organization in respect of any assignment or
behavior. [Self attested affidavit on Rs.100/- stamp paper to be given in this
regard by the authorized person of the firm].
· The final appointment will be done only after obtaining the concurrence of
State Audit Committee and Director Finance in the prescribed format.
· Chartered Accountant Firms and Cost Accountant firms are eligible for
participating in tender.
Technical & Financial Proposal will consist:
i. Letter of Transmittal ( Form T-1) format attached below
ii. Details of the Firm along with Details of Partners (Form T-2 attached at Appendix H)
iii. Financial Bid (Form F-1) attached below
Section 13: DISTRICT WISE DETAIL OF HEALTH
INSTITUTIONS UNDER NHM,HARYANA
Detail attached at Appendix D
Section 14: RESPONSIBILITIES OF DISTRICT HEALTH
SOCIETIES
· Compliance of Audit Observations
The members of District Audit Committee shall be responsible for
compliance of audit observations made in the audit report within the
limit prescribed.
· Timely Closure of Books of Accounts
District Health Societies finance personnel need to ensure timely
closure of books of accounts. All the relevant records belong to the
section of content of Audit Report should be prepared and kept
ready. This will facilitate in commencing audit quickly.
· Production of relevant documents for Audit
DHS along with CHCs/PHCs and other RCH Programme
implementing agencies shall be under obligation to provide the
following:
· Books of Accounts
· Prescribed registers
· Files regarding purchase of all types of goods/items
· Files of Construction works
· Any other document requested by auditor in support/ reference of the
above. The responsibility for the same shall lie with District Audit
Committee at the District level.
SECTION 15: FACILITATION OF THE AUDIT
The following arrangements need to be made for the auditors by the District
Audit Committee:
· To provide proper space for sitting during conduct of audit.
· To provide requisite explanations & documents on the queries raised by
the auditor during audit.
· To provide auditors with ATRs on previous audit observations without
any delay.
· To arrange payments to the auditor on Quarterly basis after fulfillment of
conditions as mentioned in section 13.
SECTION 16: SOME IMPORTANT ISSUES
· In case of districts/ blocks visited during the audit, the audit report should
contain a separate checklist for each unit covered and respective
observations should also be included.
· The audit report should also cover qualitative issues emerging from the
audit other than the financial statements.
· The District Audit Committee Shall meet atleast 6 times in a year ( i.e.
once every 2 months) for follow up on the observations made by the
auditor.
SECTION 17: MONITORING & EVALUATION
· In order to ensure follow up of observations at the CHC/PHC/SDH/DH
level, discussion on the audit observation and the way forward should be
carried out during the monthly meeting convened by the CMO held at the
district in the presence of District accounts Manager.
· In order to effectively handle the audit observations, they should be
classified as ,,material and ,,non- material based on their impact.
Observations related to system deficiency should also be separately noted
for system improvements.
SECTION 18: TECHNICAL EVALUATION & SELECTION
METHODOLOGY
Attached at Appendix F
SECTION 19: MONTHLY FINANCIAL REPORTING AT
DISTRICT LEVEL
Attached at Appendix A
SECTION 20: PENALTY CLAUSE
a. The State Audit Committee/ District Audit Committee may impose
penalty up to 10% of the respective month audit fee, if monthly /
quarterly concurrent audit report is not submitted by the concurrent
auditor in stipulated period.
b. In case concurrent auditor at District Level fails to complete the work
as per RFP/TOR or instructions given by the District Audit Committee
or latter on if any major point/ serious irregularities pointed out by the
Statutory Auditor/ Divisional / State level Audit Team which the
concurrent auditor expected to report in their report, then State Audit
Committee on suomotu or on recommendation received from the
District Audit Committee may decide to black list the firm for the audit
of National Health Mission work for three years.
Form T-1
Letter of Transmittal
To,
The Civil Surgeon
District Health Society Sonipat
Dear Sir/Madam,
We, the undersigned, offer to provide the audit services for District Health Society ( as
applicable) in accordance with your Request for Proposal dated [Insert Date]. We are hereby
submitting our Proposal, having details about the firm and proposed audit fees.
We hereby declare that all the information and statements made in this Proposal are true
and accept that any misinterpretation contained in it may lead to our disqualification.
The Fees quoted by us is valid for 1 Year from date of award of work oder. We confirm
that this proposal will remain binding upon us and may be accepted by you at any time before the
expiry date.
Prices have been arrived independently without consultation, communication, agreement
or understanding (for the purpose of restricting competition) with any competitor.
We agree to bear all costs incurred by us in connection with the preparation and
submission of the proposal and to bear any further pre-contract costs.
We understand that State Health Society, Haryana is not bound to accept the lowest
or any proposal or to give any reason for award, or for the rejection of any proposal.
I confirm that I have authority of [Insert Name of the C.A. /CMA Firm] to submit the
proposal and to negotiate on its behalf.
Yours faithfully,
( )
APPENDIX-A (FINANCIAL REPORTING FOR COMMUNICABLE DISEASE)
Monthly Fund Status of RNTCP Grant
Figures in Rs.
Opening
Balance
as on
1/4/18 Total Fund
including available
interest Fund with
up to received Interest Districts Expenditure
31/3/19( during earned ( during incurred Closing
as per 2018-19( from 2018-19( during balance as
the up to the 1/4/18 till till the end 2018-19( till on the last
audited end of the end of of the end of date of
Name of balance reporting reporting reporting reporting reporting
S.no District sheet) month) month) month month) month
1 2 3 4=1+2+3 5 6=4-5
1 Sonepat 0 0
Monthly Fund Status of NLEP Grant
Figures in Rs.
Opening
Balance as on Expendit
1/4/18 Fund Interest ure
including received earned ( Total Fund incurred Closing
interest up to during from available with during balance
31/3/19( as 2018-19( 1/4/18 Districts 2018-19( as on the
per the up to the till the during 2018- till the last date
audited end of end of 19( till the end end of of
S.n Name of balance reporting reporting of reporting reporting reporting
o District sheet) month) month) month month) month
1 2 3 4=1+2+3 5 6=4-5
1 Sonepat 0 0
Monthly Fund Status of IDSP Grant
Figures in Rs. {ad
Total Fund
Fund Interest available with Expenditure
Opening Balance received earned ( Districts incurred Closing
as on 1/4/18 during 2018- from during 2018- during 2018- balance as
including interest 19( up to 1/4/18 till 19( till the 19( till the on the last
up to 31/3/19( as the end of the end of end of end of date of
Name of per the audited reporting reporting reporting reporting reporting
S.no District balance sheet) month) month) month month) month
1 2 3 4=1+2+3 5 6=4-5
1 Sonepat 0 0
Monthly Fund Status of NVBDCP Grant
Figures in Rs.
Opening
Balance
as on
1/4/18 Total Fund
including Fund available
interest received Interest with Expenditure
up to during earned ( Districts incurred Closing
31/3/19( 2018-19( from during during balance as
as per the up to the 1/4/18 till 2018-19( till 2018-19( till on the last
audited end of the end of the end of the end of date of
Name of balance reporting reporting reporting reporting reporting
S.no District sheet) month) month) month month) month
1 2 3 4=1+2+3 5 6=4-5
1 Sonepat 0 0
APPENDIX-A (FINA NCIAL REPORTING FOR NON- COMMUNICABLE DISEASE)
Monthly Fund Status of NPCDCS Grant
Figures in Rs.
Opening
Balance as
on 1/4/18 Total Fund
including Fund available
interest up received Interest with Expenditure Closing
to during earned ( Districts incurred balance
31/3/19( 2018-19( from during during as on the
as per the up to the 1/4/18 till 2018-19( till 2018-19( till last date
audited end of the end of the end of the end of of
Name of balance reporting reporting reporting reporting reporting
S.no District sheet) month) month) month month) month
1 2 3 4=1+2+3 5 6=4-5
1 Sonepat 0 0
Monthly Fund Status of NPHCE Grant
Figures in Rs.
Opening
Balance
as on Total Fund
1/4/18 available
including Interest with
interest earned ( Districts Expenditure Closing
up to Fund received from during incurred balance
31/3/19( during 2018- 1/4/18 2018-19 ( during as on the
as per the 19( up to the till the till the 2018-19 ( last date
audited end of end of end of till the end of
Name of balance reporting reporting reporting of reporting reporting
S.no District sheet) month) month) month month) month
1 2 3 4=1+2+3 5 6=4-5
1 Sonepat 0 0
Monthly Fund Status of NPCB Grant
Figures in Rs.
Opening
Balance
as on
1/4/18 Total Fund
including Fund available
interest received Interest with Expenditure Closing
up to during earned ( Districts incurred balance
31/3/19 ( 2018-19( from during during as on the
as per the up to the 1/4/18 till 2018-19 ( 2018-19 ( last date
audited end of the end of till the end till the end of
Name of balance reporting reporting of reporting of reporting reporting
S.no District sheet) month) month) month month) month
1 2 3 4=1+2+3 5 6=4-5
1 Sonepat 0 0
Monthly Fund Status of Mental Health
Figures in Rs.
Opening
Balance as Total Fund
on 1/4/18 available
including Fund with
interest received Interest Districts Expenditure Closing
up to during earned ( during incurred balance
31/3/19 ( 2018-19 ( from 2018-19( during as on the
as per the up to the 1/4/18 till till the end 2018-19( till last date
audited end of the end of of the end of of
Name of balance reporting reporting reporting reporting reporting
S.no District sheet) month) month) month month) month
1 2 3 4=1+2+3 5 6=4-5
1 Sonepat 0 0
APPENDIX-A (FINA NCIAL REPORTING FOR NON- NHM FUNDS)
Monthly fund status of ASHA, ANM State budget
(figures
in lacs)
Openi
ng
Funds
Balan Closing
released Total
ce as balance
by the availa Total
on as on the
State Interest bity Expend
01.04. last date
Health earned of iture
2018 Incent Pay of
Society on funds Mont on
includ ives to ment reportin
exclusivel ASHA/ with hly ASHA/
ing ASHA to g month
y for the ANM DHS Monthly adde ANM
intere for AN availabl
payment funds( for fixed d State
st up facilita Ms( e with
SR. DISTRICT to from paym honorari incen Budget
to ting out Districts
NO. S NAME ASHAs/A 1.4.201 ent to um to tives ( from
31.3.2 institu of for
NMs out 8 till ASH ASHA( to 1.4.201
019( ional State making
of State the end A, X1) ASH 8 till
as per deliver Budg payment
Budget( of ANM As( the end
Audit ies( et) to
from reporti s out X2) of
ed X3) (X4) ASHAs/
1.4.2018 ng of reporti
balan ANMs
till the month) State ng
ce out of
end of Budg month)
sheet State
reporting et
of Budget
month)
2017-
18)
4=1+ 9=5+6+
1 2 3 5 6 7 8 10=4-9
2+3 7+8
1 Sonepat 0.00 0.00 0.00
Verified by the
Dy Civil Civil Verified by the
DAM Surgeon surgeon Concurrent Auditor
Monthly Fund Status of Districts for IMR Grant
(Figure in
Rs)
S.N Name Openin Funds Funds Funds Interest earned Total Expenditu Closing
O. of g Transfer by transfe used by in IMR Bank funds e incurred balanc
Distri Balance State r by the Account( from available for imr e as on
ct as on exclusively the Districts 1.4.2018 till the with activities the last
01.04.20 for IMR District out of end of District during day of
18 Grant( from s out of common reporting for IMR 2018-19( reporti
includin 1.4.2018 till commo pools month) Activities( from ng
g the end of n pools grant for as on the 1.4.2018 month
interest reporting bank making last date of till the end availab
up to month) accoun payment reporting of le with
31.3.201 t to for IMR month) reporting District
9( as IMR Activities( month) under
per Bank i.e IMR
Audited Accoun payment Grant
balance t( from made by
sheet of 1.4.201 Districts
2015- 8 till out of
16) the end Common
of pool bank
reporti account
ng for IMR
month) activities)(
from
1.4.2018
till the
end of
reporting
month)
1 2 3 4 5 6=1+2+3+ 7 8=6-7
4+5
Sonep
1 at 0.00 0.00
Verified by
the
Dy Civil Civil Verified by the Concurrent
DAM Surgeon surgeon Auditor
Monthly Fund Status of Districts for Construction worker Grant
(Figure in
RS)
S.N Nam Openin Funds Funds Funds Interest Total Expendit Closing
O. e of g Transfer by transfer used by earned in the funds ue balance
Distr Balance State by the the Construction available incurred as on the
ict as on exclusively Districts Districts worker Bank with for last date
01.04.2 for out of out of Accounts( District Construct of
018 Constructio common common from 1.4.2018 for ion reporting
includi n worker pools pools till the end of Construct worker month
ng Grant( from bank grant for reporting ion during available
interest 1.4.2018 till account making month) worker 2018-19( with
up to the end of to payment Activities( from District
31.3.20 reporting Construc for on the last 1.4.2018 under
19( as month) tion Construct day of till the Construc
per worker ion reporting end of tion
Audite Bank worker month reporting worker
d Account( Activities before month) Funds
balance from ( i.e expenditu
sheet of 1.4.2018 payment re)
2017- till the made by
18) end of Districts
reporting out of
month) Common
pool
bank
account
for
Construct
ion
worker
Activities
)( from
1.4.16 till
the end of
reporting
month)
1 2 3 4 5 6=1+2+3+ 7 8=6-7
4+5
Sone
1 pat 0.00 0.00
Verified by
the
Dy Civil Civil Verified by the Concurrent
DAM Surgeon surgeon Auditor
Monthly Fund Status of District for HUDA Grant
(Figure in Rs
S.NO Name Opening Funds Tranfer Funds Interest Total funds Expenditue Closing
. of Balance by State used by earned in available with incurred for balance
Distric as on exclusively for the the HUDA District for HUDA Grant as on
t 01.04.201 HUDA Grant Districts Grant HUDA Grant Activities the last
8 during 2018- out of Bank Activities during 2018- date of
including 19( from 1/4/18 common Accounts( 19( up to the reportin
interest till the end of pools from 1/4/18 end of g month
up to reporting grant for till the end reporting availabl
31.3.2019 month) making of reporting month) e with
( as per payment month) District
Audited for under
balance HUDA HUDA
sheet of Grant Grant
2017-18) Activities
( i.e
payment
made by
Districts
out of
Common
pool
bank
account
for
HUDA
Grant
Activities
)( from
1/4/18 till
the end of
reporting
month)
1 2 3 4 5=1+2+3+4 6 7=5-6
Sonepa
1 t 0.00 0.00
Verified by the
Dy Civil Civil Verified by the Concurrent
DAM Surgeon surgeon Auditor
Monthly Fund Status of Districts for PWD Grant
(Figure in Rs)
S.NO Name Opening Funds Tranfer Funds Interest Total funds Expenditue Closing
. of Balance by State used by earned in available with incurred for balance
Distric as on exclusively for the the PWD District for PWD Grant as on
t 01.04.201 PWD Activities Districts Grant PWD Grant Activities the last
8 during 2018- out of Bank Activities during 2018- date of
including 19( from common Accounts( 19( till the end reportin
interest 1/4/2018 till the pools from 1/4/18 of reporting g month
up to end of grant for till the end month) availabl
31.3.2019 reporting making of reporting e with
( as per month) payment month) District
Audited for PWD under
balance Grant PWD
sheet of Activities Grant
2017-18) ( i.e
payment
made by
Districts
out of
Common
pool
bank
account
for PWD
Grant
Activities
)( from
1/4/18 till
the end of
reporting
month)
1 2 3 4 5=1+2+3+4 6 7=5-6
Sonepa
1 t 0.00 0.00
Verified by the
Dy Civil Civil Verified by the Concurrent
DAM Surgeon surgeon Auditor
APPENDIX-A (FINANCIAL REPORTING FOR PART A,B,C ,POLIO & NUHM)
Monthly Fund Status of Districts for RCH, Mission & Routine immunization activities
S. Name O Fu Fu Fun Fu Fun Fu Fun Fund Fund Interest Net Total Expe Closi
N of p nds nds ds nds ds nds ds s s credited in Fund fund nditu ng
O. District e rele tra use tra use tra use trans used the bank availabl s re balan
ni ase nsf d nsf d nsf d fer by accounts of e with avail incur ce as
n d er by er by er by by the A, B and C( Districts able red on the
g by by the by the by the the Distr Districts,CH for with by last
B Sta the Dist the Dist the Dist Distr icts C/DH/SDH/P RCH, Distr Distr day of
al te Dis rict Dis rict Dis rict icts out HC/SC Mission ict icts repor
a to tric s tric s tric s out of level)( from and for for ting
n Dis ts out ts out ts out of com 1.4.2018 till routine RCH RCH mont
c tric out of out of out of com mon the end of immuniz , , h
e ts of com of com of com mon pools reporting ation Missi Missi availa
a und co mo co mo co mo pools grant month) activities on on ble
s er mm n mm n mm n to for ( i. e for and and with
o Co on pool on pool on pool Cons maki Part A, Rout routi Distri
n mm poo s poo s poo s truct ng B and C ine ne ct
0 on ls gra ls gra ls gra ion pay Activitie imm imm under
1. poo to nt to nt ban nt work ment s) ( till unza unza RCH,
0 l( NU for Pul for k for er for the end tion tion Missi
4. fro H ma se ma acc ma Bank Cons of Activ activi on
2 m M kin Poli kin oun kin acco truct reportin ities( ties( and
0 1.4. ban g o g t to g unts( ion g i.e i.e Routi
1 201 k pay Ba pay IM pay from work month) for for ne
8 8 acc men nk men R men 1.4.2 er Part Part immu
in till oun t acc t Ba t 018 Activ A, B A, B nizati
cl the ts( for oun for nk for till ities( and and on( i.e
u end fro NU ts( Puls Acc IM the i.e C C for
di of m HM fro e oun R end pay Activ Activ Part
n rep 1.4. ( i.e m poli t( Acti of ment ities) ities) A, B
g orti 201 pay 1.4. o( fro vitie repo made ( till ( and C
in ng 8 men 201 i.e m s( rting by the from Activi
te mo till t 8 pay 1.4. i.e mont Distr end 1.4.2 ties)
r nth the ma till men 201 pay h) icts of 018
es ) end de the t 8 men out repo till
t of by end ma till t of rting the
u rep Dist of de the ma Com mont end
p orti rict rep by end de mon h) of
to ng s orti Dist of by pool repo
3 mo out ng rict rep Dist bank ritng
1. nth of mo s orti rict acco mont
3. ) Co nth out ng s unt h)
2 mm ) of mo out for
0 on Co nth of Cons
1 pool mm ) Co truct
9( ban on mm ion
a k pool on work
s acc ban pool er
p oun k ban activi
e t acc k ties)(
r for oun acc from
A NU t oun 1.4.2
u HM for t 018
di acti Puls for till
te vitie e IM the
d s)( poli R end
b fro o acti of
al m acti vitie repo
a 1.4. vitie s)( rting
n 201 s)( fro mont
c 8 fro m h)
e till m 1.4.
s the 1.4. 201
h end 201 8
e of 8 till
et rep till the
of orti the end
2 ng end of
0 mo of rep
1 nth) rep orti
7- orti ng
1 ng mo
8) mo nth)
nth)
1 2 3 4 5 6 7 8 9 10 11 12=2+11 13=1 14 15=13
- +12 -14
(3+4+5+
6+7+8+9
+10)
1 Sonepat 0.00 0.00 0.00
Monthly Fund Status of Districts for NUHM Grant
(Figure in Rs
S.NO Name Opening Funds transfer Funds Interest Total funds Expenditue Closing
. of Balance by the Districts used by earned in available with incurred for balance
Distric as on out of common the the NUHM District for NUHM at the
t 01.04.201 pools bank Districts Bank NUHM Activities end of
8 account to out of Accounts( Activities( up during 2018- reportin
including NUHM Bank common from to reporting 19( from g month
interest Account( up to pools 1.4.2018 till month) 1.4.2018 till the for
up to reporting grant for the end of end of NUHM
31.3.2019 month i.e from making reporting reporting funds
( as per 1.4.2018 to the payment month) month)
Audited end of for
balance reporting NUHM
sheet of month) Activities
2017-18) ( i.e
payment
made by
Districts
out of
Common
pool
bank
account
for
NUHM
Activities
)( from
1.4.2018
till the
end of
reporting
month)
1 2 3 4 5=1+2+3+4 6 7=5-6
Sonep
1 at 0.00 0.00
Verified by the
Dy Civil Civil Verified by the Concurrent
DAM Surgeon surgeon Auditors
Monthly Fund Status of District for Pulse Polio
(Figure in
Rs)
S.N Name Openin Funds Funds Funds Interest earned Total funds Expenditu Closing
O. of g transfer by transfe used by in the Pulse available e incurred balanc
Distri Balance the State to r by the polio Bank with for Pulse e as on
ct as on Districts the Districts Accounts( District for polio the last
01.04.20 exclusively District out of from 1/4/2018 Pulse polio Activities date of
18 for Pulse s out of common till the end of Activities( during reporti
includin polio commo pools reporting as on last 2018-19( ng
g Activities( n pools grant for month) date of till the month
interest from bank making reporting end of availab
up to 1/4/2018 till accoun payment month reporting le with
31.3.201 the end of t to for Pulse before month) District
9( as reporting Pulse polio expenditur under
per month) Polio Activities( e) Pulse
Audited Bank i.e polio
balance Accoun payment
sheet of t( from made by
2017- 1/4/201 Districts
18) 8 till out of
the end Common
of pool bank
reporti account
ng for Pulse
month) polio
Activities)
( from
1/4/2018
till the
end of
reporting
month)
1 2 3 4 5 6=1+2+3+4 7 8=6-7
+5
Sonep
1 at 0.00 0.00
Verified by
the
Dy Civil Civil Verified by the Concurrent
DAM Surgeon surgeon Auditors
Appendix B: Quarterly Executive Summary report of DHS
(To be submitted to FMG wing of State Haryana by the District Audit
Committee, District Health & Family Welfare Society.)
Name of District: ........................................
For the Quarter ended........................................
Question no 1 to 4 related with Coverage of Audit
Question no 1: Whether monthly Concurrent Audit has been taken?
Question no 2: Mentioned the name of SKS where field visit made by the Concurrent Auditors
during this quarter ?
Question no 3: Mentioned the number of SKS where filed visit not made by Auditors.
Question no 4: Mentioned the list of SKS where mandatory books of Accounts not maintained as per
the MoHFW, Guidelines and where no audit has been done in the previous year.
Question no 5 to 9 related with Books of Accounts:
Question no 5: Name of DHS/CHC/DH and SDH where books of Accounts not maintained in Tally
ERP 9 Customized software.
Question no 6: Name of Health Institution (DHS/CHCs/PHCs/DH/SDH/FRUs) where Manual Cash
book is not being maintained.
Question no 7: Name of Health Institution ( DHS/CHCs/PHCs/DH/SDH/FRUs) where BRS is not
maintained on monthly basis.
Question no 8: Name of Health Institutions( DHS/CHCs/PHCs/DH/SDH/FRUS) where ledger is not
maintained properly.
Question no 9: Name and number of Health Institutions( DHS/CHCs/PHCs/SDH/DH/FRUs) where
trail balance is not maintained on monthly basis.
Questions no 10 to 13 related with Reporting
requirement & guidelines
Question no 10: Name of Health Institutions ( CHCs/PHCs/SDH/DH/FRUs) that have not submitted
the monthly financial reports.
Question no 11: Whether audit report has been submitted by the concurrent auditor within the
prescribed time limit, if no then mentioned the extent of delay along with reasons.
Question no.12: Provide CHC/PHC list of Advances which are outstanding for more than a year.
Question no. 13: Whether delegation of Adminstrative & Financial powers have been taken place as
per the instruction of State Health Society?
Question no 14 related with District Level Audit
Committee
Question no 14: Mentioned the number of meeting held by District level audit Committee during the
current financial year.
DAM Dy Civil Surgeon Civil Surgeon Concurrent Auditor
ANNEXURE Executive Summary
(To be submitted to FMG, MoHFW, GoI by the State Programme Management Support Unit,
State Health Society)
Name of the District________________________
For the Quarter (due dates: 31st July/31st Oct/31st January/30th April)/ Year
Note: Based on_ the three monthly reports, this report has to be submitted along with the
Quarterly Financial Monitoring Report
Part:-A District level issues:
Coverage
1. Name of the Districts where monthly concurrent audit has not taken
place. (specify the reason)
2. Number of districts where all the blocks have not been covered at least
once in the course of audit. (indicate the numbers in each district)
3. Number of blocks (district wise)where the peripheral units have not been
visited.
4. Number of Rogi Kalyan Saminites (distrct wise) where last annual audit
has not been done.
Book of Accounts
5. Name of the Districts where books of accounts are computerized. Provide
a district wise breakup of health facilities for the same.
6. Name of the Districts where Cash Books are not being maintained/closed
on a daily basis. Provide a district wise breakup of health facilities for the
same.
7. Name of the Districts where bank reconciliations is not being done on a
monthly basis Provide a district wise breakup of health facilities for the
same.
Reporting
8. Name of the Districts which have not submitted the Statement of Fund
Position in the last three months.
9. Name of districts that have not submitted their concurrent audit reports
on time. Also mention the extent of delay.
10. Name of the Districts which have not submitted FMRs/SOEs in the last
three months.
11. Name of the Districts where the SOEs/FMRs are not being submitted in
prescribed format.
12. Whether the SOE/FMR submitted by the districts includes the SOE from
all the Blocks/CHC/PHC etc. on regular basis and on the basis of the Books
of Accounts only? Report the exceptions to the same.
13. Provide a list of advances and total amount involved District- wise which
are outstanding for more than a year. Mention the follow up action taken
for the same.
Audit Committee
14. Number of districts where audit committee has not been constituted/ is
not meeting at regular intervals (Indicate names).
Others
15. Number of Districts where unification of finance and accounting
processes has not taken place as per GOI guidelines.
16. Number of districts where posts of District Accounts Manager has been
vacant for more than 3 months.
17. Number of Districts where Delegation of Administrative and Financial
powers have not taken place as per GOI guidelines (circulated vide D.O.
No 118/RCH-Fin 2006-07 dated 1st may, 2007)
Part-B: Pending issues:
Whether the issues raised in the last Quarterly Executive Summary have been
addressed? List down the details of major pending issues.
CONCURRENT AUDITOR, DISTRICT ACCOUNTS MANAGER
DISTRICT HEALTH & FAMILY WELFARE SOCIETY DISTRICT HEALTH & FAMILY WELFARE SOCIETY
APPENDIX-D Detail of Health Institution Under NHM
Sr. No. Name of District Name of Phone Number Number Number Number
Health Welfare DAM/AA Number of of CHC of DH of SDH of PHC
Society Dam/AA
1 District Health Ms. Tanisha 7015010266 6 1 1 29
& Family
Welfare Society ,
Sonipat
Appendix F: Technical Evaluation and Selection Methodology
Maximum
S.no Particulars Notes Marks Marks Obtained
No of Partners- 1 10
1 FCA/ACA/FCMA/ACMA
Year of experience( Partner
A+ Partner B+ Partner C and 2 10
2 more)
No of Staff (Qualified CA/Semi
3 10
3 Qualified/Other Clerical Staff)
Nature of Experience
(RCH,NRHM,NHM
Audit/Government social 4 20
Sector Audit/ Other Social
4 Sector Audits/NGOs)
5 Branches in Districts 5 10
Total Turnover of the firm for
6 10
previous three years i.e 2015-
6 16, 2016-17 & 2017-18)
Total 70
Note: All the relevant documents must be attached with the Technical Proposal so that Audit
committee may analysis the proposal
Notes:
1. 3 marks for each FCA/FCMA partner and 2 marks for each ACA/ACMA
Partner, subject to maximum of 10 marks. In case of Sole Proprietorship 3
marks in case of FCA/FCMA and 2 marks in case of ACA/ACMA .
2. 1 marks for each 1 completed year experience of each partner with maximum
5 marks for each partner, subject to overall limit of 10 marks for all partners.
In case of sole proprietorship 1 marks for each 1 completed year experience,
subject to maximum 5 marks.
3. i) 3 marks for each Qualified CA/CMA.
ii) 2 marks for each Semi Qualified CA/CMA .
iii)1 marks for each Other clerical Staff
subject to maximum 10 marks.
4. RCH,NRHM,NHM Audit/Government Social Sector Audit/ Other Social
Sector Audits/NGOs - 5 marks for each Complete audit subject to maximum
20 Marks.
5. (a) In case of Concurrent audit of District Health Society: 10 marks for
CA/CMA Firm having Head Office/Branch in the District where Audit is to
be conducted.
6. (b) In case of Concurrent audit of State Health Society: 10 marks for
CA/CMA Firm having Head Office/Branch in the Tricity( Panchkula,
Mohali and Chandigarh).
7. 2 Marks for each 2 Lakh of Average Turnover for previous three years i.e.
FY 2015-16, 2016-17 and 2017-18 (Any fractions of 2 lakhs will be
ignored), subject to maximum of 10 marks. For Example: Raj & Associates
having turnover for the previous three Financial as follow:-
2015-16- 4.00 Lakh
2016-17- 6.00 Lakh
2017-18- 7.00 Lakh
The Average Turnover of Raj & Associates is 4+5+6 = 5.66 Lakh
3
Then, marks allotted to Raj & Associates is as follow:
Turnover Marks Alloted
2 lakh 2 marks
2 lakh 2 marks
1.66 lakh NIL (any fractions of 2 lakh will be
ignored)
Total- 5.66 lakh Total Marks-4
Important notes:
1. The base minimum figures/threshold will be 60% and CA firms scoring above
the base minimum figure would be deemed to be considered as technically
qualified to undertake the job.
2. Financial bids of only technically qualified firms would be opened by the
committee and audit should be awarded on the basis of Quality cum cost based
selection (QCBS) process, 70% weightage would be given to the Technical
Evaluation and 30% weightage would be given to the financial bid.
3. All the relevant documents must be attached with the proposal so that the Audit
committees can analysis the proposal of Firms.
Appendixe- G(Yes/No )
Is
entri
es
Name
are
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Appendix:H
Expression of Interest for short listing of Chartered Accountant Firms/Cost & Management
Accountant Firms for the audit of accounts of State Health Societies and District Health
Societies on Monthly basis.
Status of Firm Partnership Sole Proprietorship
1. (a) Name of the Firm (in Capital Letters)_________________________________________________________
(b) Address of the Head Office ____________________________________________________________________
(With Telephone no. & e-mail address)________________________________________________________
________________________________________________________________________________________________
(c) PAN of the Firm ________________________________________________________________________________
2.ICAI/CMA Registration No.___________________________________Region Name__________________________
Region Code __________________________
3. Date of constitution of the firm:_______________________________________________________________
Note: Please attach the copy of the Firm's constitution certificate issued by ICAI/Institute of
Cost Accountant of India as on 01.01.2018
4. Number of Full time Chartered Accountant as on 1st January
2018.................................................
Number of audit staff employed full time with the firm
Articles/Audit Clerks/Trainees _____________________________________________________________
Other Audit Staff (With knowledge of book keeping & accountancy &
Tally)_______________________
Other Clarical Staff (Please Specify)____________________________________________________
Turnover of the firm during past three years
2015-16 ________________________________
2016-17________________________________
2017-18 _______________________________
(Please provide copy of ITR and Profit and loss Statement duly verified for the relevant
Financial Year.)
Number of Branches if any (Please mention Places & Locations)
___________________________________________________________________________________________________________________
______________________________________________________________________________________________
Whether the firm engaged in any internal Or External (RCH,NRHM,NHM Audit/Government
social Sector Audit/ Other Social Sector Audits/NGOs)? Yes/No
(If yes, then please provide detail with documentary evidence)
Whether there are any court/arbitration/any other
legal case against the firm? Yes/No
(If yes, give a brief note of the case indicating
its present status)
Undertaking
I/We do hereby declare that the above mentioned information are true & correct and I/We
also undertake to aid the terms & conditions of the contract and would make the compliance
of term laid down in the contract if executed by us with the State Health Society
(NHM)/District Health & Family welfare Society.
Date: Signature of Partner/
Place: Sole Proprietor with stamp
Signature Not Verified
Digitally signed by SITA RAM
Date: 2018.12.07 16:45:38 IST
Location: Haryana
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