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National Health Mission, Kuyilimala
October, 29th 2018
                                                                       Office of Dishict Programme Manager
                                                                    National Health Mission (Arogyakeralam)
                                                                                       Civil Station Complex
                                                                              DMO OfIice Building 2,d Floor
                                                                             Painavu P O, Kuyilimala 6g5603
                                                                                       Phone: 04962232221
                                                                              E-Mail ID :dpmidk@gmail.com
                                                                            Web. www. aroe.vakeralam. gov.in




    No. B. I 7991   1   8/DPMATHM/IDUKKT
                                                                                 Date :24/10/2018


                                          Exprefision of Interest

        National Health Mission Idukki invites Expression                               of Interest from
experienced Chartered Accountant/Cost Accountant firms for
                                                            monthly Concurent
Audit of the District Health and Family Welfare Society under NHM
                                                                   for a period
 o-
             ---],!

performance' Details
                    1    r
                                                                    ;;;,,
                                       can be obtained from Arogyakeralam
                                                                                    ;;;
                                                                                               website
                                                                                                      u,J.a    *
 pm.
                                        !q). Last date for receipt of EoI      ii   t s November 201g,




                                                               District Programme Manager
                                                                     Arogyakeralam Idukki
                           br Concu             it at the

             Scope of   Audit
The responsibilities of the concurrent auditors should include reporting on the adequacy
of internal controls, the accuracy and propriety of transactions, the extent to which assets
are accounted for and safeguarded, and the level of compliance with financial norms and
procedures of the operational guidelines.
      The scope of work of "State Concurrent Auditor,, is as follows:
        o     Audit of the SHS accounts and expenditure incurred by SHS including NDCp
             and NCDCP
        .     Verification of Quarterly FMRs with Books of Accounts
        .     Audit of Advances at the SHS level
        .     Audit of the Provisional Utilization certificates sent to GoI
        o     Monitoring timely submission of the District concurrent audit reports
        o     Detailed analysis and compilation of the District concurrent audit reports
              Vetting of the State Action Taken Reports and providing observations thereon
        o     Follow:up & monitoring over the ATRs prepared by districts on the
             observations made in the audit
        o     Preparation of Quarterly Executive summary to be sent to GoI in the prescribed
             format
        .      Any other evaluation work, as desired by the state Audit committee

            Frequency
        o concurrent     Audit wiil be carried out on   a   "monthly basis,,.






            Coverage
        o   The State Concurrent Auditor should ensure coverage of all the districts
                                                                                     and the
            District Concurrent Auditor should ensure that ail ihe blocks are covered
                                                                                        over
            the entire year.

    .       Contents of Audit Report
            concurrent Audit Report of a,,state Health society,,should contain the
            following financial statements and documents:
    .       Duly filled in Checklist provided in the guidelines
    o       Financial statements as prescribed
            o Audited Trial Balance
            o Audited Receipts & payments A/c
            o Income & Expenditure A/c
            o Balance Sheet
            o Audited SoE
            o Bank Reconciliation Statement
            o List of outstanding advances
    o Observations       and Recommendations of Auditor
            following aspects:
                                                                 - particularly   covering the
            o Deficiencies noticed in internal control
            o Suggestions to improve the internal control
            o Extent of non-compliance with Guidelines issued by GOI
       o    Action Taken by State Health Society on the previous audit observations, along
            with his observations on the same

    Selection Process

  Interested firms of Chartered Accountant are required to submit their EOI in two parts:
(A) Technical offer in and (B) Financial offer. Both the bids will be submitted
                                                                                 in separate
sealed envelops with markings "Technical offer" and "Financial offer,,.
                                                                           The two sealed
covers containing Technical Offer and Financial Offer shall be put in
                                                                       another cover. Thi ls
cover should be super scribed with the wording ,,E

rnd nt^^-
              ^:--:r
                       d,                                      ffi
                                                              mont

                                                               ,rr-otsi6ol.
                                                                              rren

                                                                              ;;;-d*.1;;
receipt of the completed EOI.is: l5-ll-201g.
Status of the         Firm   partnershipl-l
      l.   (a) Name of the    firm (in Capital letters)

           (b) Address of the Head Office

              (Please also give telephone no.

                  and e-mail address)

       (c) PAN No. of the firm

       ICAI Registration No.                                 Region Name
       Region Code No.

 J.    (a)Date of constitution of the firm:

       (b)          Date since when the firms has a full time FCA

 J.    Full-time Partners/sole proprietor of the firm as on Itt January 20lg

             sl.       Years of Continuous association with the                      of
                                                                           Number          Number   of
             No                          firm                                FCA              ACA
            (a)       Less than one year
            (b)       I year or more but less than 5 years
            (c)       5 year or more.but less than l0     )rears
            (d)       l0 year or more but   less than   l5   years
            (e)       15 year or more


  (Please attach the copy of Firm's Constitution Certificate
                                                             issued by        ICAI   as on 01.01.201g)

4.     Number of Part time partners if any, as on 01.01.201g
5.     Number of Full time chartered Accountants as on 01.01.201g
6.     Number of audit staff employed full-time with the firm
   (a) Articles/Audit Clerks
   (b) Other Audit Staff (with knowledge of Uoot
         keeping and accountancy)
   (c) Other Professional Staff (please specify)
7. Number of Branches if any (please mention
   Places & locations):
8. Whether the firm has conducted statutory / internal audit in institutions/societies under Kerala Health Services Department and if so provide complete details (attach separate sheet if space is insufficient) 9. Whether the firm is implementing quality control Policies and procedures designed to ensure yesA.{o That all audit are conducted in accordance with Statements on Standard Auditing practices. (Ifyes, a briefnote on the procedure adopted is to be enclosed) I 0. Whether there are any court/arbitration/any Other legal case against the firm YesA.{o (If yes, give a brief note of the case indicating its percent status) I 1. Total Turnover of the firm during the last two years (The latest Income Tax Return duly acknowledged by IT department should be enclosed) l2.Please indicate below any specific conditions that is essential for you to be agreeable to take up the work: a. b. c. Undertaking I/We do hereby declare that the above mentioned informations are true & correct and I / We also undertake to abide by the terms & condition of the contract and you]d make compliance of terms laid-down in the contract if executed by;r;i;h the State Health and Family Welfare Society. Date: Place: Signature of Proprietor/ Sole partner Financial Bid L / *-. are agreeable to concurrent monthly audit of the District Health and Family welfare society, Idukki, at a fees of Rs ... ...per month, which is inclusive of cost oftravel. b. I understand that TDS will be deducted at source. c. I understand that service tax at applicabre rates, will be extra. d. Other financial terms are: a. b. c. d. Date: Place: Signature of Proprietor/ Sole partner
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