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Department Of Labour, Mangalore, Karnataka |
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| October, 30th 2018 |
GOVERNMENT OF KARNATAKA
Karnataka Building and Other Construction Workers Welfare
Board
Kalyana Suraksha Bhavana
Bannerghatta Road ITI Compound Bengaluru- 560 029.
NO-KBOCWWB/TND/AUD/CR-03/2018-19 DATED: 26-10-2018
TENDER DOCUMENT
FOR
INTERNAL AUDIT 2017-18
1
GOVERNMENT OF KARNATAKA
Karnataka Building and Other Construction Workers Welfare Board Bengaluru-29
No. KBOCWWB/TND/AUD/CR-03/2018-19 Date: 26-10-2018
Office of the Secretary,
Kalyana Suraksha Bhavan
Bannerughatta Road
Bengaluru- 560029.
e-TENDER NOTIFICATION
e-Tender (two bid system- Technical and financial bid) are invited from
reputed and registered Internal Audit Work for the year 2017-18. Details
mentioned below:
Description of work Period EMD
Carry out Internal Audit Work for the year 2017-18 3 Months Rs.10,000/-
Submission of tenders: Tenders are to be submitted electronically through
e-Procurement portal (www.eproc.karnataka.gov.in ).
sd/-
Secretary
2
GOVERNMENT OF KARNATAKA
Karnataka Building and Other Construction Workers Welfare Board Bengaluru- 29.
PREVIEW OF TENDER
Bid Reference: No.
KBOCWWB/TND/AUD/CR- Dated : 26-10-2018
03/2018-19
Last Date For Receipt Of Tender
Date: 19-11-2018 up to 17.00 Hrs.
Document
Time And Date Of Opening Of
Date: 20-11-2018 up to 17.05 Hrs.
Technical Bid
Time And Date Of Opening Of
Date: 27-11-2018 at 11.00 Hrs.
Financial Bid
Place Of Opening Of The Office of the Secretary,
Tenders Karnataka Building And Other Construction
Workers Welfare Board, Kalyana Suraksha
Bhavan, Bannerughatta Road, Bengaluru- 29.
Address For Communication Office of the Secretary,
Karnataka Building And Other Construction
Workers Welfare Board, Kalyana Suraksha
Bhavan, Bannerughatta Road, Bengaluru- 29.
3
NOTICE INVITING E- TENDER
APPOINTMENT OF INTERNAL AUDITOR FOR THE FINANCIAL YEAR
2017 2018.
Tenders are invited from Chartered Accountants Firms (CA Firms) for
appointment as Internal Auditors for the Financial Year 20172018.
The internal auditor will be required to conduct the internal audit for
financial year 20172018.
The interested CA firms may submit their tender Through E Procurement portal
Karnataka Government by making an EMD of Rs 10,000-00.in the prescribed
Performa provided therein which includes Notice Inviting Tender Eligibility
Criteria Scope of Work General Terms and Conditions Technical Bid (Experience
and Eligibility Criteria) as per Annexure-I and the Financial Bid (Professional
Fee) as per Annexure-II. The tender documents may be downloaded from
website.
The technical bid must contain the technical bid format in prescribed Performa as
per Annexure-I with all relevant documents in support of eligibility and experience
criteria. The financial bid must contain only the financial bid format as per
Annexure-II. The financial bid shall include professional fee/charges for all
services including expenses for boarding/lodging of staff to be incurred in carrying
out the internal audit services will not accept any claim other than professional
fee/charges etc. specified in financial bid.
Karnataka Building and Other Construction Workers Welfare Board will
communicate only those bidders who are found technically qualified after
evaluation of eligible technical bid as per selection criteria provided.
The interested CA firms are advised to read carefully the entire tender document
before submitting their tender and the tender documents not received in prescribed
format and/or are found to be incomplete in any respect will be summarily
rejected.
Any further clarifications can be sought from
The Secretary,
Karnataka Building and Other Constructions Workers Welfare Board
Kalyana Suraksha Bhavana
Bannerghatta Road
ITI Compound Bengaluru- 560029.
4
Eligibility Criteria:
1. The Chartered Accountant firm should have an experience of 5 years from
the date of establishment or registration of the firm with the Institute of
Fellow of Chartered Accountants.
2. Must be a Registered Partnership Firm or Limited Liability of Partnership
and produce the proof of the same. At least one partner should be an FCA
(Certificate to be uploaded)
3. Joint bids will not be accepted.
4. The Chartered Accountant firm should have its main office at Bangalore
and furnish proof for the same.
5. The Chartered Accountant firm should be empanelled with Comptroller
and Auditor General of India.
6. The Chartered Accountant firm should have at least 5 Articles / Articled
clerks on the date of Tender submission.
7. The Annual turnover of the Chartered Accountant firm shall not be less
than Rs.20 Lakhs in each of last three financial years (2015-16, 2016-17 &
2017-18).
8. Must furnish copy of valid registration certificate under Service Tax Rules/
GST registration certificate.
5
Documents to be uploaded
All the documents are mandatory, Failure to upload any document will
result in disqualification of the bid at technical bid stage only
1. Firm registration certificate issued for Full Time practice by The Institute of
Chartered Accountants of India.
2. Permanent Account Number ( PAN ) of the firm.
3. GST registration certificate.
4. Income Tax returns of past three financial years (2015-16, 2016-17 & 2017-
18).
5. Profile of the firm.
6. EMD paid challan.
7. A valid CAG empanelment certificate.
8. Partnership Deed.
9. Undertaking To comply with the tender terms and conditions.
General Information
1. The Board means Karnataka Building and Other Constructions Workers
Welfare Board Kalyana Suraksha Bhavan ITI Compound Bannerugatta
Road Bengaluru- 560029 represented by the Secretary of the Board.
2. The Secretary means the Secretary of the Board.
3. The Joint Secretary means the Joint Secretary of the Board.
4. The word Agreement means a written agreement on a non-judicial stamp
paper of Rs.200/- between the Board and the successful tenderer
stipulating the terms and conditions governing the tender.
5. The word Work Order means the order issued by the Board to the
successful tenderer to carry out the awarded work for the prescribed
period.
6. Tender shall be valid for Ninety days from the date of opening of
Financial Bid.
6
Terms and Conditions
1. The period of appointment shall be for conducting Internal Audit for one
year i.e. for the financial year 2017-18. However, considering satisfactory
work the appointment may be extended for one more year. The Board
reserves the right to extend the tenure or terminate the appointment on
account of unsatisfactory performance.
2. Karnataka Building and Other Construction Workers Welfare Board will not
accept any claim other than professional fee/ charges etc specified in
financial bid.
3. All documents uploaded for tender needs to be self attested by any one
partner.
4. The successful tenderer shall submit an amount equivalent to 5% of the
tender amount as Security Deposit through demand draft or irrevocable
bank guarantee in favor of Secretary Karnataka Building And Other
Constructions Workers Welfare Board Bengaluru.
5. The security deposit shall be refunded after 30 (thirty) days of the expiry of
the period of the agreement or one month after the final bill is paid
whichever is later by adjusting any dues to the Board.
6. To prevent disputes and litigations, it shall be accepted as an inseparable
part of the agreement, that in matters with regard to interpretation of
agreement mode of procedure and carrying out the work the decision of the
Secretary shall be final and binding on the Audit Firm.
7. If any loss or damage is caused to the Board due to non-compliance of the
obligations under the agreement by the Audit Firm the Audit Firm shall
make good such losses and the Board shall be entitled to recover the same
from the Audit Firm
8. Any disputes arising out of the agreement is subject to the jurisdictional
courts of Bengaluru.
7
Sl. Marks for Eligibility Quantum Marks Maximum
Criteria marks
No.
1. The Chartered Over 5 years and
15
Accountant firm should up to 7 Years
have an experience of 5 Over 8 years and
20
years from the date of up to 10 Years
establishment or More than 10
25
registration of the firm Years
with the Institute of
25
Fellow of Chartered
Accountants.
2 Must be a Registered 1- FCA 10
Partnership Firm or 2-3 FCA 15
Limited Liability of 4 & Above FCA
Partnership and produce 20
the proof of the same. At 20
least one partner should
be an FCA
3 The Chartered 5- Articles /
10
Accountant firm should Articled clerks
have at least 5 Articles / 6-7Articles /
Articled clerks on the 15
Articled clerks 20
date of Tender
submission 8 & Above
Articles / 20
Articled clerks
4 The Annual turnover of Over Rs.20
the Chartered Accountant 25
Lakhs and up to
firm shall not be less than
Rs.20 Lakhs in each of Rs. 25 Lakhs
last three financial years Over Rs.25
(2015-16, 2016-17 & 35
Lakhs and up to 30
2017-18). Rs.30 Lakhs
More than Rs.
35
30 Lakhs
Total 60 100
Pass Max Marks
Marks
(Min)
8
SCOPE AND COVERAGE OF INTERNAL AUDIT THE YEAR 2017-18
The thrust of the internal audit is to achieve qualification free accounts from the
point of view of Statutory and Accountant General Auditors. The scope given
hereunder is general and includes all accounting aspects and taxation matters; but
not limited to the following:
1. Verification of cash & journal vouchers in full (100%)
2. Ensuring correctness of classification of expenditure and head of account
based on the nature of expenditure
3. Verification of General Ledger Subsidiary Ledger Contractors ledgers
4. Accounting of payments in respect of Scheme related payments
5. Verification of receipts on account of cess/other collection from the board
6. Verification and reconciliation of Investments made by the board
7. Bank Reconciliation Statements and TDS Reconciliation with AS26
8. Depreciation Accounting.
9. Suggesting improvements in the existing internal control systems;
10. Verification of transactions with reference to Accounting Policy Statements
and Accounting Standards
11. Suggesting improvements in accounting systems keeping in view the AG
audit observations and assisting to furnish replies to AG Audit Para s.
12. A Copy of 2016-17Annual Report is enclosed for reference and assessment
of Audit Fees.
9
Annexure-I
TECHNICAL BID
(The details to be provided as on the closing date of this Notice Inviting Tender)
General Information
1 Name firm of the Chartered Accountants
2 Registered/Main Office Address
3 Name of Partners
4 Contact no. of Partner
5 No. of branches in India
(Attach a list along with address)
6 Major Clients Handle by the Audit Firm (List
of Govt. department / PSUs whose Accounts
have been audited by the Audit Firm during
past 3 years
10
Eligibility Criteria
Whether the firm meets all the eligibility criteria (Yes/No)
No. of years of experience
Date of registration of Chartered Accountants firm
Whether firm is empanelled with C&AG (Yes/No)
C&AG empanelled no.
No. of Partners
(as on date of tender)
No. of Chartered Accountant Employees
(as on closing date of tender)
No. of Article/Audit Clerks (as on closing date of tender)
Whether the Chartered Accountant firm has its
registered/main office at Bengaluru.
Annual turnover of CA firm for
FY 2015- 16
FY 2016-17
FY 2017-18
Copy of IT return filed for last three financial years.
2015- 16
2016-17
2017-18
11
Annexure-II
FINANCIAL BID
The interested CA firm may quote their professional fees (all inclusive) in the
following format:-
Sl.No. Particulars Amount in Rs.
Annual Professional fee for Internal Audit
For the financial year 2017-18.
First Quarter
1 Second Quarter :
Third Quarter :
Fourth Quarter :
Total
2. Service Tax
3. Grand Total
Grand Total [Professional fees in words]
................................................................................................
...............................................................................................
Signature of Partner
With name and Firm Seal
12
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