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Department Of Labour, Mangalore, Karnataka
October, 30th 2018
          GOVERNMENT OF KARNATAKA
Karnataka Building and Other Construction Workers Welfare
                          Board

               Kalyana Suraksha Bhavana
  Bannerghatta Road ITI Compound Bengaluru- 560 029.




 NO-KBOCWWB/TND/AUD/CR-03/2018-19 DATED: 26-10-2018

   TENDER DOCUMENT

                        FOR



     INTERNAL AUDIT 2017-18




                           1
                           GOVERNMENT OF KARNATAKA

  Karnataka Building and Other Construction Workers Welfare Board Bengaluru-29


No. KBOCWWB/TND/AUD/CR-03/2018-19                             Date: 26-10-2018

Office of the Secretary,
Kalyana Suraksha Bhavan
Bannerughatta Road
Bengaluru- 560029.


                           e-TENDER NOTIFICATION

        e-Tender (two bid system- Technical and financial bid) are invited from
  reputed and registered Internal Audit Work for the year 2017-18. Details
  mentioned below:

                Description of work                  Period       EMD
  Carry out Internal Audit Work for the year 2017-18 3 Months Rs.10,000/-


  Submission of tenders: Tenders are to be submitted electronically through
                        e-Procurement portal (www.eproc.karnataka.gov.in ).


                                                                 sd/-
                                                               Secretary




                                        2
                       GOVERNMENT OF KARNATAKA

Karnataka Building and Other Construction Workers Welfare Board Bengaluru- 29.


PREVIEW OF TENDER

Bid Reference: No.
KBOCWWB/TND/AUD/CR-               Dated : 26-10-2018
03/2018-19

Last Date For Receipt Of Tender
                                  Date: 19-11-2018 up to 17.00 Hrs.
Document


Time And Date Of Opening Of
                                  Date: 20-11-2018 up to 17.05 Hrs.
Technical Bid


Time And Date Of Opening Of
                                  Date: 27-11-2018 at 11.00 Hrs.
Financial Bid


Place Of Opening Of The           Office of the Secretary,
Tenders                           Karnataka Building And Other Construction
                                  Workers Welfare Board, Kalyana Suraksha
                                  Bhavan, Bannerughatta Road, Bengaluru- 29.


Address For Communication         Office of the Secretary,
                                  Karnataka Building And Other Construction
                                  Workers Welfare Board, Kalyana Suraksha
                                  Bhavan, Bannerughatta Road, Bengaluru- 29.




                                       3
                       NOTICE INVITING E- TENDER


APPOINTMENT OF INTERNAL AUDITOR FOR THE FINANCIAL YEAR
2017 ­ 2018.
Tenders are invited from Chartered Accountants Firms (CA Firms) for
appointment as Internal Auditors for the Financial Year 2017­2018.

The internal auditor will be required to conduct the internal audit for
financial year 2017­2018.

The interested CA firms may submit their tender Through E ­ Procurement portal
Karnataka Government by making an EMD of Rs 10,000-00.in the prescribed
Performa provided therein which includes Notice Inviting Tender Eligibility
Criteria Scope of Work General Terms and Conditions Technical Bid (Experience
and Eligibility Criteria) as per Annexure-I and the Financial Bid (Professional
Fee) as per Annexure-II. The tender documents may be downloaded from
website.






The technical bid must contain the technical bid format in prescribed Performa as
per Annexure-I with all relevant documents in support of eligibility and experience
criteria. The financial bid must contain only the financial bid format as per
Annexure-II. The financial bid shall include professional fee/charges for all
services including expenses for boarding/lodging of staff to be incurred in carrying
out the internal audit services will not accept any claim other than professional
fee/charges etc. specified in financial bid.

Karnataka Building and Other Construction Workers Welfare Board will
communicate only those bidders who are found technically qualified after
evaluation of eligible technical bid as per selection criteria provided.

The interested CA firms are advised to read carefully the entire tender document
before submitting their tender and the tender documents not received in prescribed
format and/or are found to be incomplete in any respect will be summarily
rejected.

Any further clarifications can be sought from

The Secretary,
Karnataka Building and Other Constructions Workers Welfare Board
Kalyana Suraksha Bhavana
Bannerghatta Road
ITI Compound Bengaluru- 560029.
                                         4
Eligibility Criteria:

    1. The Chartered Accountant firm should have an experience of 5 years from
       the date of establishment or registration of the firm with the Institute of
       Fellow of Chartered Accountants.

    2. Must be a Registered Partnership Firm or Limited Liability of Partnership
       and produce the proof of the same. At least one partner should be an FCA
       (Certificate to be uploaded)

    3. Joint bids will not be accepted.

    4. The Chartered Accountant firm should have its main office at Bangalore
       and furnish proof for the same.

    5. The Chartered Accountant firm should be empanelled with Comptroller
       and Auditor General of India.


    6. The Chartered Accountant firm should have at least 5 Articles / Articled
       clerks on the date of Tender submission.

    7. The Annual turnover of the Chartered Accountant firm shall not be less
       than Rs.20 Lakhs in each of last three financial years (2015-16, 2016-17 &
       2017-18).

    8. Must furnish copy of valid registration certificate under Service Tax Rules/
       GST registration certificate.




                                          5
Documents to be uploaded

     All the documents are mandatory, Failure to upload any document will
     result in disqualification of the bid at technical bid stage only

  1. Firm registration certificate issued for Full Time practice by The Institute of
     Chartered Accountants of India.
  2. Permanent Account Number ( PAN ) of the firm.
  3. GST registration certificate.
  4. Income Tax returns of past three financial years (2015-16, 2016-17 & 2017-
     18).
  5. Profile of the firm.
  6. EMD paid challan.
  7. A valid CAG empanelment certificate.
  8. Partnership Deed.
  9. Undertaking ­ To comply with the tender terms and conditions.

General Information

    1. The Board means Karnataka Building and Other Constructions Workers
       Welfare Board Kalyana Suraksha Bhavan ITI Compound Bannerugatta
       Road Bengaluru- 560029 represented by the Secretary of the Board.

    2. The Secretary means the Secretary of the Board.

    3. The Joint Secretary means the Joint Secretary of the Board.

    4. The word Agreement means a written agreement on a non-judicial stamp
       paper of Rs.200/- between the Board and the successful tenderer
       stipulating the terms and conditions governing the tender.

    5. The word Work Order means the order issued by the Board to the
       successful tenderer to carry out the awarded work for the prescribed
       period.


    6. Tender shall be valid for Ninety days from the date of opening of
       Financial Bid.




                                        6
Terms and Conditions

  1. The period of appointment shall be for conducting Internal Audit for one
     year i.e. for the financial year 2017-18. However, considering satisfactory
     work the appointment may be extended for one more year. The Board
     reserves the right to extend the tenure or terminate the appointment on
     account of unsatisfactory performance.

  2. Karnataka Building and Other Construction Workers Welfare Board will not
     accept any claim other than professional fee/ charges etc specified in
     financial bid.

  3. All documents uploaded for tender needs to be self attested by any one
     partner.

  4. The successful tenderer shall submit an amount equivalent to 5% of the
     tender amount as Security Deposit through demand draft or irrevocable
     bank guarantee in favor of Secretary Karnataka Building And Other
     Constructions Workers Welfare Board Bengaluru.

  5. The security deposit shall be refunded after 30 (thirty) days of the expiry of
     the period of the agreement or one month after the final bill is paid
     whichever is later by adjusting any dues to the Board.

  6. To prevent disputes and litigations, it shall be accepted as an inseparable
     part of the agreement, that in matters with regard to interpretation of
     agreement mode of procedure and carrying out the work the decision of the
     Secretary shall be final and binding on the Audit Firm.

  7. If any loss or damage is caused to the Board due to non-compliance of the
     obligations under the agreement by the Audit Firm the Audit Firm shall
     make good such losses and the Board shall be entitled to recover the same
     from the Audit Firm

  8. Any disputes arising out of the agreement is subject to the jurisdictional
     courts of Bengaluru.




                                        7
Sl.     Marks for Eligibility            Quantum        Marks   Maximum
        Criteria                                                marks
No.
 1.   The             Chartered      Over 5 years and
                                                         15
      Accountant firm should           up to 7 Years
      have an experience of 5        Over 8 years and
                                                         20
      years from the date of          up to 10 Years
      establishment          or      More than 10
                                                                   25
      registration of the firm             Years
      with the Institute of
                                                         25
      Fellow of Chartered
      Accountants.

 2    Must be a Registered                1- FCA         10
      Partnership     Firm      or       2-3 FCA         15
      Limited Liability of           4 & Above FCA
      Partnership and produce                                      20
      the proof of the same. At                          20
      least one partner should
      be an FCA
 3    The Chartered                    5- Articles /
                                                         10
      Accountant firm should          Articled clerks
      have at least 5 Articles /       6-7Articles /
      Articled clerks on the                             15
                                      Articled clerks              20
      date of Tender
      submission                       8 & Above
                                        Articles /       20
                                      Articled clerks
 4    The Annual turnover of            Over Rs.20
      the Chartered Accountant                           25
                                      Lakhs and up to
      firm shall not be less than
      Rs.20 Lakhs in each of           Rs. 25 Lakhs
      last three financial years        Over Rs.25
      (2015-16, 2016-17 &                                          35
                                      Lakhs and up to    30
      2017-18).                        Rs.30 Lakhs
                                      More than Rs.
                                                         35
                                        30 Lakhs
                                            Total        60        100
                                                         Pass   Max Marks
                                                        Marks
                                                        (Min)
                                        8
SCOPE AND COVERAGE OF INTERNAL AUDIT THE YEAR 2017-18

The thrust of the internal audit is to achieve qualification free accounts from the
point of view of Statutory and Accountant General Auditors. The scope given
hereunder is general and includes all accounting aspects and taxation matters; but
not limited to the following:
   1. Verification of cash & journal vouchers in full (100%)
   2. Ensuring correctness of classification of expenditure and head of account
       based on the nature of expenditure
   3. Verification of General Ledger Subsidiary Ledger Contractors ledgers
   4. Accounting of payments in respect of Scheme related payments
   5. Verification of receipts on account of cess/other collection from the board
   6. Verification and reconciliation of Investments made by the board
   7. Bank Reconciliation Statements and TDS Reconciliation with AS26
   8. Depreciation Accounting.
   9. Suggesting improvements in the existing internal control systems;
   10. Verification of transactions with reference to Accounting Policy Statements
       and Accounting Standards
   11. Suggesting improvements in accounting systems keeping in view the AG
       audit observations and assisting to furnish replies to AG Audit Para s.
   12. A Copy of 2016-17Annual Report is enclosed for reference and assessment
       of Audit Fees.









                                         9
                                 Annexure-I


                              TECHNICAL BID

(The details to be provided as on the closing date of this Notice Inviting Tender)

General Information




   1      Name firm of the Chartered Accountants




   2      Registered/Main Office Address




   3      Name of Partners




   4      Contact no. of Partner




   5      No. of branches in India
          (Attach a list along with address)


   6      Major Clients Handle by the Audit Firm (List
          of Govt. department / PSUs whose Accounts
          have been audited by the Audit Firm during
          past 3 years




                                         10
Eligibility Criteria

Whether the firm meets all the eligibility criteria (Yes/No)

No. of years of experience

Date of registration of Chartered Accountants firm

Whether firm is empanelled with C&AG (Yes/No)

C&AG empanelled no.

No. of Partners

(as on date of tender)

No. of Chartered Accountant Employees

(as on closing date of tender)

No. of Article/Audit Clerks (as on closing date of tender)

Whether the Chartered Accountant firm has                 its
registered/main office at Bengaluru.

Annual turnover of CA firm for

FY 2015- 16

FY 2016-17

FY 2017-18

Copy of IT return filed for last three financial years.

2015- 16

2016-17

2017-18




                                          11
                                    Annexure-II

                                     FINANCIAL BID

The interested CA firm may quote their professional fees (all inclusive) in the
following format:-

 Sl.No.                    Particulars                                     Amount in Rs.
          Annual Professional fee for Internal Audit
          For the financial year 2017-18.

          First Quarter
    1     Second Quarter :
          Third Quarter :
          Fourth Quarter :

          Total
    2.    Service Tax

    3.    Grand Total



Grand Total [Professional fees in words]

................................................................................................

...............................................................................................




                                                                   Signature of Partner
                                                               With name and Firm Seal




                                                 12

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