08.10.2018
EXCISE AND TAXATION DEPARTMENT,
GOVERNMENT OF HARYANA
Request for Proposal
For
Empanelment of reputed Chartered Accountants for Setting up
Internal Audit System in the Department
Issued by
EXCISE & TAXATION DEPARTMENT, HARYANA
Vanijya Bhawan, Plot No. I-3
Sector-5, Panchkula.
Ph.: 0172-2590990 Fax: 0172-2590935
Website: www.haryanatax.gov.in
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REQUEST FOR PROPOSAL (RFP) DOCUMENT FOR EMPANELMENT OF
C.A FIRMS.
The Excise & Taxation Department, Haryana (HETD) intends to
empanel reputed Chartered Accountants Firms for establishing an internal
audit system in the Department, for this purpose bids from interested C.A
firms are invited.
1.1 Introduction
1.1.1
The purpose of establishing an Internal Audit System in the
Department is to (i) improve the Accounting system with a due to updating
the Demand, Collection and Balance (Outstanding) Tax in a systematic
manner and (ii) develop the analytical capacity of the department to enhance
the State revenue keeping pace with the growth of the economy of the State
through an over sight mechanism for improving the Assessment of VAT
dealers for their Tax liability up to financial year 2017-18.
1.1.2
The audit identified several short comings in account keeping system
and Assessment of demand of tax. Some details of current account keeping
system are as follows:-
A. The Demand and Disposal Register maintained by each and every
ward is the most important basic document of the department wherefrom
accounts of revenue generated by the department is worked out. This
register contains the brief summary of each and every deemed as well as
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scrutiny assessment of assesses and accordingly, the various details of the
assessments framed are incorporated in this register on a monthly basis.
The details are regarding demand no., type of case, name and complete
address of the assessee, TIN, Tax/interest paid under various heads namely
tax, interest, excess brought forward (EBF), CST adjustment & total thereof,
Tax/interest/penalty assessed under various heads namely tax, interest,
penalty, VAT adjustment & total thereof, demand created/refunded allowed,
date of orders, initials of the taxing authority, date of service or order, details
of recovery with DCR no. & its date, RAO no. & its date, initials of the
officials making entry and figures of gross taxable turnover (GTO) and also of
taxable turnover (TTO) etc.
B. Other important documents maintained by the department are, MA-
1 and MA-2 (monthly statements of old and current arrears respectively)
which reflect the deletion and actual recovery of arrears in a particular
financial year. The balance arrear reflected at the end of the year is also
computed in these statements.
The Department with a view to assessing the gaps and short comings
in the current account keeping system, conducted a sample audit of district
Panchkula and Gurugram during the sample audit of district Panchkula and
Gurugram, following major activities were carried out:
i) Checking of Demand and Disposal Register for cases decided under
the Haryana Value Added Tax Act, 2003/ Central Sales Tax Act,
1956/Haryana Local Area Development Tax Act, 2000
ii) Checking of MA-1 return w.r.t. old arrears and MA-2 return w.r.t.
current arrears for the month of December, 2017 mentioned in the
record of the department with the actual receipts by the treasury.
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1.2 Objectives of the Project:
The sample audit revealed some shortcomings. The department has decided
to set up an Internal Audit System for taking corrective measures for
following identified lapses (but not limited to).
1. Wrong basis of figures of recovery shown in the MA-1 & MA-2
statements.
2. Non reliance on the figures of recovery made as shown on the e-grass
site.
3. In some of the cases the columns of tax interest penalty, service of
order and initials of the assessing authority have not been completed.
4. In some cases, sample check of disposal register have revealed that
date of service of orders have not been mentioned.
5. In some cases, the column pertaining to initials of the official making
entry in the column has not been printed in the disposal register.
6. Wrong figures of Demand carried forward from the Assessment order
to the Demand and Disposal Register.
7. Monthly and quarterly totaling of Amount of Tax collected and Over
dues not done.
8. Interest liability not calculated on a quarterly/annual basis.
9. Unjustifiable time gap between the date when the assessment is
finalized and the date when the assessment orders are typed.
10. Dates(s) of assessment orders not mentioned on orders (In some
cases).
11. Unjustifiable time gap between the date when the assessment orders
are made/typed and their subsequent entry in the Demand and
Disposal Register for cases decided under the Haryana Value Added
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Tax Act, 2003/Central Sales Tax Act, 1956/ Haryana Local Area
Development Tax Act, 2000.
2. Proposal:
The department tried to resolve the situation on its own by starting
audit of districts from Section Officers and Accounts Officers but the Finance
Department has shown its helplessness in providing Section Officers and
Accounts Officers because of their acute shortage. The Department also tried
to hire retired persons having expertise in accounts but could not find
adequate number of such retired persons. Therefore, to evolve the Internal
Audit System, it has been decided that reputed Chartered Accountant
entities having qualified persons and experience in Indirect Taxes shall be
empanelled district wise. They will audit statutory registers, statements,
recoveries, assessment orders and actual receipts by the Treasury. The
details are contained in the Scope for the Proposal. Keeping in view the
revenue collection in VAT and CST (minus Excise) the year 2016-17,
potential of district, scope of work and diversity of the business, the districts
of the State are divided into three Groups. The number of the entities to be
empanelled will be twice of the number of districts included in the group.
One entity will be allotted only one district as per ranking of the district and
merit of the empanelled entity. The groups are as follows:-
Categorization of offices of department
Group Name of District
Group -A Gurugram(East), Gurugram (West), Gurugram (North),
Gurugram (South), Faridabad(East), Faridabad(West),
Faridabad(South), Faridabad(North) and Sonepat
Group B Karnal, Panipat, Ambala, Rewari, Panchkula, Jhajjar, Hisar
Rohtak, Jagadhari and Sirsa.
Group C Palwal, Bhiwani, Kurukshetra, Kaithal, Fatehabad, Jind,
Mewat and Narnaul.
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3. Scope of Work
3.1 Related to Assessment
Assessment cases of different years entered into disposal register for
the year 2017-18 (cases entered in the register from 01.04.2017 to
31.03.2018) would be covered.
Comparison of figures of sales and purchases given in quarterly
returns filed by the non composition dealer(s) in form VAT R-1 with
Annual return filed in Form VAT R-2 and their reconciliation, if
required. For composition/ lump-sum dealers, R-6 returns should be
reconciled.
Comparison of figures of sales and purchases shown in Balance sheet
alongwith Trading and Profit & Loss account submitted by the
dealer(s) with VAT R-2 return.
Checking of arithmetical calculations as shown/recorded in the
assessment orders.
Verification of the payments of voluntary tax from DCR/E-Gras as
allowed in the assessment order.
Checking and verification of the claims/deductions allowed in
assessment order under VAT Act with reference to availability of
declarations like VAT D-1 etc on file.
Checking and verification of claims/deductions as allowed in
assessment order under CST Act with reference to the availability of
declaration like C, F, H, E-1, documents of exports etc on the
assessment file.
Checking and verification of claims/adjustments like TDS, ITC, Excess
Tax brought forward etc as allowed in the assessment order from the
records like previous quarter return.
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Checking and verification of the proper service of Tax Demand notice
(TDN) & copy of assessment order(s) upon the dealer(s) from the
assessments files.
Checking, Comparison and verification of the figures and other details
shown in demand and disposal register with the respective assessment
record/file.
Checking, Comparison and verification of the figures of additional
demand shown in the disposal register with the figures taken in the
arrears lists.
Checking and verification of cases remanded by the higher authorities
to verify whether the said orders are duly entered into the register
maintained for the purpose; whether the said order(s) have been duly
handed over to the officer concerned for disposal. Whether the remand
cases have been decided within limitation period.
Checking and verification of revision cases; whether the case sent for
revision has been entered in the list of cases for revision maintained by
the Revisional Authority and to verify whether the revision case has
been decided in time or not.
Before finalizing the observation and recommendations in relation to a
particular case or entry, the consulting entity would ordinarily take the
comments of the officer concerned as well as of the DETC(ST).
3.2 Related to Recovery
The Ward Officers share their monthly reports regarding the Disposal of
cases and Demands created during the month alongwith recovery/deletion of
the demands created during the previous months. Such information is
prepared for the old and current arrears of the ward which is finally
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compiled by the STA of the district in form MA-1 (old arrears) and MA-2
(current arrears) and MA-3 (voluntary tax).
The entity engaged shall also be assigned the following scope of work on this
issue:-
Comparison, checking and verification of actual recovery and deletion
made in respective wards with the figures shown in arrear statements
of the district.
(a) To check whether the Demand created as per the Disposal Registers
matches with the Assessment order and has been correctly
incorporated in the monthly statements. Any mismatch should be
immediately reported in detail.
(b) Recoveries claimed in the monthly statements - whether proper
posting against the corresponding entry in the respective Disposal
Register have been made.
(c) Recovery claimed whether actually realized to the State Exchequer by
verification from E-Gras and GST Portal.
(d) Deletion claimed whether supported by relevant documents.
The realization of interest under section 59 of the HGST Act 1973 and
section 23 of HVAT Act 2015 on the recoveries effected may also be
examined and reported on.
Checking of proper maintenance of recovery files involving arrears of
more than 1 Lac.
Detailed checking and examination of recovery files involving arrears
above Rs.1 Lac under the heads installments, Inter State, liquidation,
property attachment and stay by courts and net recoverable.
An Appeal Register is maintained by the DETC- In-charge of the
district wherein the details of cases under appeal are recorded. The
directions of the Appellate Authorities viz-a-viz deletion of the
demands, re-assessments/disposal of remand orders and recoveries
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etc are required to be followed up by the respective Ward Officers. The
entity engaged for the purpose may be assigned to examine the Appeal
Register and submit a report on the required follow up actions.
To start with, such report be generated for the FY 2017-18 and
thereafter for the preceding two fiscal years. Essentially, such reports
be sent to the Head Office by the DETC In-charge of the district with
his comments within a fortnight .
For reconciliation/ checking of old arrears (MA-1) the scope of work
may extend to years preceding to 2017-18.
3.3 Qualification Criteria
1. The entity must be a registered entity consisting of at least one partner/
proprietor/Promoter who is an FCA and has experience of 3 years in the
field of Indirect Taxes (the necessary proof for the same will have to be
furnished).
2. The entity should have professional experience of a minimum of 25 years
(the necessary proof of the same will have to be furnished).
3. The entity should be registered with RBI for conducting statutory audit of
branches of nationalized banks for the financial year 2017-18 (the
necessary proof for the same will have to be furnished).
4. The entities should be registered with CAG of India for conducting statutory
audit of Govt. organizations /PSU's for the financial year 2017-18 (the
necessary proof for the same will have to be furnished).
5. The average gross turnover of the entities should be of Rs. 1 crore or above
per annum (excluding service tax component) for Group `A' districts and
average gross turnover of Rs.40 Lac or above per annum (excluding service
tax component) for Group `B' and `C' districts for the immediately three
preceding financial years i.e. 2014-15, 2015-16 & 2016-17 (the balance
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sheet, income & expenditure account and copy of the income tax
acknowledgment slip for each of these years will have to be furnished).
6. The entities should have paid service tax for immediately three preceding
financial years i.e. 2014-15, 2015-16 & 2016-17 (the copies of the half
yearly/quarterly service tax returns alongwith challans of payments for
these years will have to be furnished).
7. The entity should have its Head Office or Branch Office situated anywhere
in Chandigarh/ Delhi/State of Haryana.
8. The entities should have been officially associated in the capacity of
internal audit/ statutory audit/ Concurrent audit/ Revenue audit with at
least 3 Public banks/Govt. organizations/PSUs having turnover of more
than Rs. 50 Crore per annum for at least 3 years in the last 5 years ending
on 31.03.2018 (the copies of the appointment letters will have to be
furnished).
9. The number of entities to be empanelled will be twice of the number of
districts included in the group. One entity may be allotted only one
district. Ranking of the district has been carried out as per total revenue
collected in the district for the year 2016-17 and the district will be allotted
as per ranking of district and merit of the empanelled entity. If any entity is
allotted districts in more than one group, it will have to start its work
simultaneously in each of the district so as to complete the work within the
prescribed time for each district. No extension will be allowed.
10. The empanelled entity will have to depute 1+4 (C.A+4 semi qualified
persons that may be C.A intern, M.Com, B.Com with 5 years of experience,
Retd. A.O.s including those who have worked with Excise/Taxation
Departments of any State or of Govt. of India) for group A districts, 1+3 for
group B and 1+2 for group C districts. The entity empanelled will not be
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able to engage C.A or semi qualified persons from the district allotted to it.
11. The entity empanelled by the department shall not have represented any
case before the Assessing Authority in the district allotted in the last 5
years from financial year 2017-18, nor it can represent in next 1 year after
completion of the work allotted, or during the term of empanelment. An
undertaking in this regard will have to be furnished by the entity.
12. The contract will be carried out initially for the period mentioned in clause
17 for conduct of audit as per scope of work of the respective district(s) for
the financial year 2017-18. The contract may be extended for conducting
audit of previous year/ years , if required, on the basis of satisfactory
performance of the entity and mutual understanding of the department
and the entity. For reconciliation /checking of old arrears (MA-1) the scope
of work may extend to years preceding to 2017-18.
13. The selected entity shall have to give an Undertaking to maintain
confidentiality of the documents and Intellectual Property of the
department. The empanelled entity will have to enter into a contract with
the department that in case of breach of any clause of the contract , one or
all of the following legal steps may be taken against the entity:-
The entity shall furnish an indemnity bond indemnifying the
department equivalent to the loss caused by the entity, if its involvement is
proved in causing the loss to the State Exchequer; or
The loss caused to the State Exchequer will be deducted from the amount
that becomes due for payment at that time after providing an opportunity
of being heard; and/or any other legal action, if required, may also be
taken against the proprietor /partner/Promoter/employee of the
empanelled entity; or
the entity may be blacklisted.
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14. Preference may be given to an entity which is professionally associated
with more than one department of Haryana Govt. in the last three years.
15. The selection of CA firms will be done by Quality and Cost Based
Selection (QCBS) method. Ratio of weightage for qualification & expertise
bid and financial bid will be 70:30.
16. The scope of work to be undertaken by the entity may be seen on the
department's website, viz; www.haryanatax.gov.in The department has
mentioned its priorities in the said scope of work and shall ask for reports
on different points on monthly basis. All the points of scope of work shall
get covered by the entity in the specified period at the end of which a
consolidated report covering all the points shall also be submitted by the
entity. The reports shall be submitted to the DETC concerned who shall
forward it with his comments within fortnight of receipt of reports.
17. Participation fee to be given by the entity: DD amounting to Rs. 5,000/-
(non refundable) in favor of Excise and Taxation Commissioner, Haryana,
Panchkula towards participation fee and DD amounting to Rs. 2,00,000/-
as Earnest Money shall be submitted separately with the Bid documents.
The Earnest Money shall be refundable.
18. Time of Contract as tabulated below:-
Categorization of offices of Department .
Group Name of District Prescribed time for
completion of
project from the
date of signing of
contract
Group A Gurugram(East), Gurugram (West), 1 Year
Gurugram (North), Gurugram
(South), Faridabad(East),
Faridabad(West), Faridabad(South),
Faridabad(North) and Sonepat
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Group B Karnal, Panipat, Ambala, Rewari, 1 Year
Panchkula, Jhajjar, Hisar Rohtak,
Jagadhari and Sirsa.
Group C Palwal, Bhiwani, Kurukshetra, 1 Year
Kaithal, Fatehabad, Jind, Mewat and
Narnaul.
3.4 `Qualification and Expertise' Evaluation
The `Qualification and Expertise' bids shall be evaluated as per following
scoring method-
Sr. Criteria Gross scoring points Maximum Documents to
No. scoring be attached
points with the
application
towards proof
of
qualification
of the
respective
criteria
1 Professional 5 points for 25 years 15 Constitution
experience- The entity and 1 point for each certificate
should have additional complete issued by ICAI
professional experience year beyond 25 years
of a minimum of 25
years or more.
2 The average gross Points for average 10 Income &
turnover of the entities turnover of Rs.1 crore expenditure
should be of Rs. 1 for group A account and
crore or above per : 5 Balance sheet
annum (excluding for each of
service tax component) Points for each these financial
for Group `A' districts additional turnover of years
and average gross Rs.25 Lac for group A alongwith the
turnover of Rs.40 Lac : 1 copy of the ITR
or above per annum
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(excluding service tax
component) for Group Points for average
`B' and `C' districts for turnover of Rs.40 Lac
the immediately three for group B and C
preceding financial : 5
years i.e. 2014-15, Points for each
2015-16 & 2016-17. additional turnover of
Rs. 10 Lac for group
B and C : 1
3 The entity should have Points for entity 10 Copies of
been officially associated with 3 appointment
associated in the such letters
capacity of internal banks/Government
audit/ statutory audit/ Organizations/PSUs
Concurrent audit/ : 5
Revenue audit with at
least 3 Public Points for each
banks/Govt. additional one
organizations/PSUs organization :
having turnover of 1
more than Rs. 50
Crore per annum for
at least 3 years in the
last 5 years ending on
31.03.2018.
4 Preference will be given Points for entity who 2 Copies of
to the entity which is has successfully appointment
professionally completed projects of letters as well
associated with more two departments of as project
than one department Haryana Government completion
of Haryana Govt. in the : 2 certificate.
last three years
through completed
projects.
5. The entity should have Points for entity 5 Copies of
atleast 3 years having 3 years experience
experience in Indirect experience: 2 certificate.
Taxes.
Points for each
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additional complete
one year: 1
6. The entity must be a Points for entity 8 Copy of
registered entity having FCA with qualification
consisting of at least experience of 3 years and
one partner/ in field of indirect experience.
proprietor / Promoter taxes : 2
who is an FCA and has
experience of 3 years Points for each such
in the field of indirect additional FCA : 2
Taxes.
Points for each ACA
having experience of
three years in field of
indirect taxes: 1
Maximum Points 50
3.5
Phases/priorities of the scope of work and payment
Sr Phase Work Assigned Time Period Payment
. /Priori for completion
No ty of work
. assigned
1 Phase Old arrear as on 01.04.2014 to be 2 months from 15% of the
1 taken as base figures of arrears. the date of contract
To check whether recovery files signing of amount on
of arrear amount of Rs.1 Lac contract. satisfactory
and above are properly performanc
maintained. e of work
Recovery/deletion of old arrear accomplish
as on 01.04.2014 claimed ed, based
during 2014-15 to be verified on the
from report of
E-grass, artifacts and finally DETC
from monthly statement MA-1. concerned.
Current arrear created during
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2014-15 to be verified from
assessment orders viz-a-viz the
disposal register and MA-2.
Recovery of current arrear to be
verified from E-grass and
deletion from artifacts and
finally from monthly statement
MA-2.
The balance of current arrear
and old arrear after recovery
and deletion to be properly
carried forward as opening
balance of old arrear as on
01.04.2015.
Monthly progress report of
above activities to be submitted
to the concerned DETC (ST)
within a week of completion of
the month to be followed by a
comprehensive completion
report of the phase within 10
days of the completion as per
timelines.
2 Phase Old arrear as on 01.04.2015 to be 2 months from 15% of the
2 taken as base figures of arrears. the date of contract
To check whether recovery files completion of amount on
of arrear amount of Rs.1 Lac first phase. satisfactory
and above are properly performanc
maintained. e of work
Recovery/deletion of old arrear accomplish
as on 01.04.2015 claimed ed, based
during 2015-16 to be verified on the
from report of
E-grass, artifacts and finally DETC
from monthly statement MA-1. concerned.
Current arrear created during
2015-16 to be verified from
assessment orders viz-a-viz the
disposal register and MA-2.
Recovery of current arrear to be
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verified from E-grass and
deletion from artifacts and
finally from monthly statement
MA-2.
The balance of current arrear
and old arrear after recovery
and deletion to be properly
carried forward as opening
balance of old arrear as on
01.04.2016.
Monthly progress report of
above activities to be submitted
to the concerned DETC (ST)
within a week of completion of
the month to be followed by a
comprehensive completion
report of the phase within 10
days of the completion as per
timelines.
3 Phase Old arrear as on 01.04.2016 to be 2 months from 15% of the
3 taken as base figures of arrears. the date of contract
To check whether recovery files completion of amount on
of arrear amount of Rs.1 Lac second phase. satisfactory
and above are properly performanc
maintained. e of work
Recovery/deletion of old arrear accomplish
as on 01.04.2016 claimed ed, based
during 2016-17 to be verified on the
from E-grass, artifacts and report of
finally from monthly statement DETC
MA-1. concerned.
Current arrear created during
2016-17 to be verified from
assessment orders viz-a-viz the
disposal register and
MA-2.
Recovery of current arrear to be
verified from E-grass and
deletion from artifacts and
finally from monthly statement
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MA-2.
The balance of current arrear
and old arrear after recovery
and deletion to be properly
carried forward as opening
balance of old arrear as on
01.04.2017.
Monthly progress report of
above activities to be submitted
to the concerned DETC (ST)
within a week of completion of
the month to be followed by a
comprehensive completion
report of the phase within 10
days of the completion as per
timelines.
Phase (i) Old arrear as on 01.04.2017 to 4 months from 25% of the
4 be taken as base figures of the date of contract
arrears. completion of amount on
To check whether recovery files third phase. satisfactory
of arrear amount of Rs.1 Lac performanc
and above are properly e of work
maintained. accomplish
Recovery/deletion of old arrear ed, based
as on 01.04.2017 claimed on the
during 2017-18 to be verified report of
from E-grass, artifacts and DETC
finally from monthly statement concerned.
MA-1.
Current arrear created during
2017-18 to be verified from
assessment orders viz-a-viz the
disposal register and
MA-2.
Recovery of current arrear to be
verified from E-grass and
deletion from artifacts and
finally from monthly statement
MA-2.
The balance of current arrear
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and old arrear after recovery
and deletion to be properly
carried forward as opening
balance of old arrear as on
01.04.2018.
(ii) Examination of assessment files
disposed of during 2017-18, the
following activities of scope of
work related to assessment are
required to be conducted
simultaneously
Assessment cases of different
years entered into disposal
register for the year 2017-18
(cases entered in the register
from 01.04.2017 to 31.03.2018)
would be covered.
Comparison of figures of sales
and purchases given in
quarterly returns filed by the
dealer(s) in form VAT R-1 with
Annual return filed in Form VAT
R-2 and their reconciliation, if
required.
Comparison of figures of sales
and purchases shown in
Balance sheet alongwith
Trading and Profit & Loss
account submitted by the
dealer(s) with VAT R-2 return.
Checking of arithmetical
calculations as shown/recorded
in the assessment orders.
Verification of the payments of
voluntary tax from DCR/E-Gras
as allowed in the assessment
order.
Checking and verification of the
claims/deductions allowed in
assessment order under VAT
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Act with reference to availability
of declarations like VAT D-1 etc
on file.
Checking and verification of
claims/deductions as allowed in
assessment order under CST
Act with reference to the
availability of declaration like
C, F, H, E-1, documents of
exports etc on the assessment
file.
Checking and verification of
claims/adjustments like TDS,
ITC, Excess Tax brought
forward etc as allowed in the
assessment order from the
records like previous quarter
return.
Checking and verification of the
proper service of Tax Demand
notice (TDN) & copy of
assessment order(s) upon the
dealer(s) from the assessments
files.
Checking, Comparison and
verification of the figures and
other details shown in demand
and disposal register with the
respective assessment
record/file.
Checking, Comparison and
verification of the figures of
additional demand shown in the
disposal register with the figures
taken in the arrears lists.
Monthly progress report of
above activities to be submitted
to the concerned DETC (ST)
within a week of completion of
the month to be followed by a
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comprehensive completion
report of the phase within 10
days of the completion as per
timelines.
Phase Remaining Scope of work as 1 month from 10% of the
5 mentioned in Para No.3.1 and Para the date of contract
No.3.2 except computation of interest completion of amount on
on finalized outstanding amounts as fourth phase. satisfactory
on 01.04.2018. performanc
Monthly progress report of e of work
above activities to be submitted to the accomplish
concerned DETC (ST) within a week of ed, based
completion of the month. on the
report of
DETC
concerned.
Phase Computation of interest on finalized 1 month from 10% of the
6 outstanding amounts as on the date of contract
01.04.2018 and any other work that completion of amount on
may be assigned for audit. fifth phase. satisfactory
Monthly progress report of performanc
above activities to be submitted to the e of work
concerned DETC (ST) within a week of accomplish
completion of the month. ed, based
on the
report of
DETC
concerned.
Phase Successful completion of the project 1 month from 10% of the
7 and report regarding satisfactory the date of contract
performance from DETC concerned. completion of amount on
fifth phase. satisfactory
performanc
e of work
accomplish
ed, based
on the
report of
DETC
concerned.
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4. Key Events & Dates
Events Time period
Issue of Request for Proposal X
Queries on Request for Proposal X+7 days
for clarification should reach
Haryana Excise and Taxation
Department (in writing and in soft
copy)
Submission of bid Proposal 30.10.2018
Conference Hall, 3rd Floor, Vanijya
Bhawan, Plot No. I-3, Sector-5,
Panchkula, Haryana
Phone: + 91 172 2590981,
2590988
Fax: +91 172 2590935
e-mail: aetcaudit@gmail.com
Opening of `Qualification and 02.11.2018
Expertise' bid - Conference Hall, 3rd Floor, Vanijya
Bhawan, Plot No. I-3, Sector-5,
Panchkula, Haryana
Phone: +91 172 2590981, 2590988
Fax: +91 172 2590935
e-mail: aetcaudit@gmail.com
Presentations by bidders who 7 days (if required days may be
22
satisfy the `Qualification and extended).
Expertise' criteria (Individual Time slots of the
bidders will be notified later)
Declaration of Names of bidders 10 days (Bidders will be informed
who have satisfactorily met the the Date & Time later)
`Qualification and Expertise'
Criteria
Opening of Financial bids of the (Bidders will be informed the Date
`Qualification and Expertise' & Time later)
Qualified Bidders
Place for Opening of Financial Conference Hall, 3rd Floor, Vanijya
bids Bhawan, Plot No. I-3, Sector-5,
Panchkula, Haryana
Phone: + 91 172 2590981,
2590988
Fax: +91 172 2590935
e-mail: aetcaudit@gmail.com
Commencement of contract Within 7 days from award of work
order
Signing of Contract Within 30 days from the date of
award of work order
In the event of the date specified above being declared as a
holiday for Haryana Excise and Taxation Department, the due date will
be the following working day.
23
5 Bidding Process:
Vide publicity for inviting sealed bids for the proposal shall be undertaken by
the department through advertisement in English and Hindi National
Newspapers, website of the department and website of the Government of
Haryana. A time of 15 days may be provided for participation to the eligible
Chartered Accountants entities.
5.1 Bidding Documents:
Bidders are advised to study the Request for Proposal carefully. Submission
of bid shall be deemed to have been done after careful study and
examination of the Request for proposal with full understanding of its
implications. Failure to furnish all information required in the bidding
documents or submission of a bid not in accordance with the bidding
documents in every respect may result in rejection of the bid.
The response to this Request for Proposal should be full and complete in all
respects. Incomplete or partial bids shall be rejected.
All the communication to HETD including this Request for Proposal and the
bid documents shall be signed on each page by the authorized representative
of the bidder. The letter of authorization shall be indicated by written power-
of-attorney/ Board Resolution accompanying the bid.
Any clarification required regarding the Terms & Conditions in Request for
Proposal may be obtained from the office of the Excise and Taxation
Commissioner, Government of Haryana, Vanijya Bhawan, Plot No. I-3,
Sector-5, Panchkula, Haryana before submission of the Proposal.
In case of any ambiguity, the original document available with HETD shall be
treated as final document.
24
5.2 Participation Fee:
The bidder shall deposit a non-refundable and non transferable participation
fee of INR 5,000/- ( Rs. five thousand only) and refundable earnest money
INR 2,00,000/- (Rs. two Lac only) in the form of Demand Drafts in favour of
"Excise & Taxation Commissioner, Haryana" payable at Panchkula, Haryana
along with their proposal.
5.3 Amendment to Request for Proposal
At any time prior to the deadline for submission of proposals, HETD, for any
reason, whether on its own initiative or in response to the clarification
requested by a prospective bidder, may modify, change, incorporate or delete
any condition in the Request for Proposal by amendment, which will be
uploaded on the official website of the department i.e.
www.haryanatax.gov.in and such amendment shall be binding on them.
HETD may, at its discretion, extend the deadline for the submission of
proposals which will be uploaded on the official website of the Department.
5.4 Cost of Bidding
The bidder shall bear all costs associated with the preparation and
submission of the bid, including cost of presentation for the purposes of
clarification of the bid, the preparation or execution of any benchmark
demonstrations or for any work performed prior to the execution of a formal
contract if so desired by HETD. For any reason or in any case, HETD will
not take responsibility or liability for these costs. All materials submitted
become the property of HETD and may be returned at its sole discretion.
5.5 Submission of bid
The eligible entities shall submit their bids separately for different categories
i.e. for Group-A, Group-B and Group-C districts in sealed envelopes
25
containing their qualification and expertise in the prescribed format
alongwith financial bids for the work as described in scope of work. The
interested entities will have to quote its financial bid for each group
separately, if it is applying for more than one groups. The selection of CA
firms will be done by Quality and Cost Based Selection (QCBS) method.
Ratio of weightage for qualification & expertise bid and financial bid will be
70:30. In case of substantial variation in the fee quoted by qualified entities,
the department has the right to fix the fee on its own.
Procedure for marking:
ST=Marks obtained as per qualification and experience.
SF= Marks obtained in financial Bid.
SF= (FM/F) ×100,
FM= Lowest financial Bid,
F= financial bid of the individual
Merit= ST× .7+SF×.3
The bidders are expected to submit their offers in two parts namely, "
Qualification and Expertise Proposal" and "Financial Proposal". Therefore,
the bid shall include the following-
Qualification and Expertise proposal : Original One hard Copy
along with soft copy in a CD.
Financial Proposal : Original One Hard Copy.
1. The Bidder shall prepare the Bid clearly marking as "Envelope One" for
"Qualification and Expertise Bid" and "Envelope Two" for "Financial
bid". An electronic copy of qualification and Expertise bid on CD must
be included. Hard copy version is considered for official purposes.
2. The Bid shall be typed and signed by the Bidder or a person or person
duly authorized by bidder.
26
3. The Bid shall contain no interlineations, erasures or overwriting except
as necessary to correct errors made by the Bidder, in which case, such
corrections shall be initiated and stamped by the person or persons
signing the Bid in original.
4. The bidder shall submit the Participation Fee and EMD, as prescribed,
along with their Proposal separately. The proposal without the same
shall be treated as invalid.
5.6 Bid Submission and Correspondence
Address for Bid Submission and Correspondence:
The Excise and Taxation Commissioner, Government of Haryana
Vanijya Bhawan, Plot No. I-3, Sector-5, Panchkula, Haryana
Phone: + 91 172 2590990, 2590988, 2590981
Fax: +91 172 2590935
e-mail: aetcaudit@gmail.com
Contact Person:
Shri R.B.S Tewatia, Addl.ETC, e-mail: aetcaudit@gmail.com, or Shri.
Vidya Sagar, Addl.ETC, e-mail: hoaetctax@gmail.com (Ph. + 91 172
2590981, 2590988 respectively)
5.7 Important Documents:
1. The bidder shall deposit a non-refundable and non transferable
participation fee of INR 5,000/- (Rs. five thousand only) and
refundable earnest money INR 2,00,000/- (Rs. two Lac only) in the
form of a Demand Drafts in favour of "Excise & Taxation
Commissioner, Haryana" payable at Panchkula, Haryana along with
their proposal.
2. i) Copy of registration certificate with ICAI.
27
ii) Experience certificates in Indirect Taxes for at least 3
years.
iii) Certificates of professional experience of 25 years or more.
iv) Certificates of registration with RBI for Statutory Audit of
banks.
v) Certificate of registration with CAG for Statutory Audit of
Govt. Organizations /PSUs
vi) Proof of average gross turn over of Rs.1 crore or above per
annum and above to bid for Group `A' and Rs.40 Lac or
above per annum to bid for Group B & C in financial years
2014-15, 2015-16 and 2016-17.
vii) Proof of payment of service tax for years 2014-15 to 2016-
17.
viii) Proof of address of bank office/head office in Delhi,
Chandigarh and State of Haryana.
ix) Copies of appointment letters for Internal Audit /
Statutory Audit/ Concurrent Audit/ Revenue Audit of 3
Public banks /Government Organizations/PSUs having
turnover more than 50 Crores /annum for at least 3 years
in the last 5 years ending on 31.03.2018.
x) Copy of appointment letter by Haryana Govt. Department
for audit.
5.8 Timely Submission
Bidders are solely responsible for timely submission of the bids at the
location as mentioned above in "Key Events and Dates". Proposals
28
received after the last date and time of submission will not be
considered.
The response to Request for Proposal / bid submitted by the bidder(s)
through post/courier/fax/email will not be considered. No further
correspondence will be entertained in this matter.
5.9 Opening of Bids
Proposals/Bids will be opened in presence of bidder's representatives
(if they are present, else it will be opened in presence of the other
representatives, officials present). The bids will be opened at the
address mentioned above in the Key Events & Dates this section.
HETD will open all bids as per schedule mentioned in "Key Events &
Dates". If all documents mentioned in each parts of proposal are not
found, then bid will be summarily rejected.
The bidder's representative willing to attend the opening of the bids
shall bring authorization letter duly signed by Authorized signatory
and counter signed by the representative who willing to attend the
opening of bids. The bidder's representative shall sign attendance
register during opening of bids. The `Qualification and Expertise' bids
shall be evaluated by a Committee comprising of the following officers:-
1. Sh. R.B.S Tewetia, Addl. ETC
2. Sh. Vijay Singh, Addl.ETC
3. Sh. Rajeev Chaudhary, Jt.ETC
4. Smt. Neetu Tuteja, A.O.
5.10 Contacting HETD
No bidder shall contact HETD on any matter relating to its bid, after
opening of Financial bid till contract is awarded. If bidder wishes to
29
bring additional information to the notice of HETD he can
communicate in writing at address given for correspondence. HETD
reserves the right for consideration of such information. Any effort by
bidder to influence HETD in its decision on bid evaluation, bid
comparison or contract award may result in disqualification of the
bidders bid and also forfeiture of his earnest money.
6 General Terms and Conditions
6.1 General Terms
The response to the Request for Proposal has to be submitted in
accordance with the Terms and Conditions mentioned in this
document.
The scope of work mentioned in the Request for Proposal is subject to
revision and changes as and when required.
HETD reserves the right to cancel the Request for Proposal at any
stage and can invite fresh Request for Proposal without assigning any
reasons.
Legal disputes if any should be settled only within the jurisdiction of
Haryana courts.
Forming of consortium of Joint venture is not allowed.
6.2 Bid Security (Earnest Money Deposited-EMD)
Incomplete bids or bids without having required documents will be
treated as deemed cancelled.
The bid participation fee and earnest money shall be in the form of a
demand drafts (DDs) drawn on a nationalized bank or scheduled bank
in favour of "Excise & Taxation Commissioner, Haryana" from a
nationalized bank. The DDs should be enclosed to the Request for
Proposal Form. The Address of the entity submitting the Request for
30
Proposal has to be furnished on reverse of the DDs. Failure to submit
the Request for Proposal form along with the participation fee and
Earnest Money shall result in disqualification of the Request for
Proposal.
Unsuccessful Bidder's bid Earnest Money will be returned as promptly
as possible after the award of the contract to the successful bidder. No
interest will be payable by the HETD on the amount of the Earnest
Money.
The Earnest Money shall be forfeited:
If a bidder withdraws his bid or increase his quoted prices during the
period of bid validity or its extended period, if any.
In case of a successful Bidder, if the Bidder fails to sign the Contract.
No exemption for submitting the Earnest Money will be given to any
bidder.
6.3 Signature
A representative of the bidder, who is authorized to commit the bidder to
contractual obligations, must sign with the bidder's name and seal on all
and each pages of the proposal, including the Request for Proposal. All
obligations committed by such signatories must be fulfilled.
6.4 Period of Validity of Proposals
The proposals shall be valid for a period of Six(6) months from the date of
opening of the proposals. A proposal valid for a shorter period may be
rejected as non-responsive.
6.5 Non-Conforming Proposals
Any proposal may be constructed as a non-conforming proposal and
ineligible for consideration if it does not comply with the requirements of
this Request for Proposal. The failure to comply with the requirements,
31
and acknowledgment of receipt of amendments, are common causes for
holding proposals non-conforming.
6.6 Language of Proposals
The proposal and all correspondence and documents shall be written in
English. All proposals and accompanying documentation will become the
property of the Haryana Excise and Taxation Department and will not be
returned. The hard copy version will be considered as the official
proposal.
6.7 Disqualification
The proposal from the bidders is liable to be disqualified in the following
cases:
Proposal not submitted in accordance with the Request for
Proposal.
The bidder qualifies the bid with his own conditions.
During validity of the proposal, or its extended period, if any, the
bidder increase his quoted prices.
Proposal is received in incomplete form.
Proposal is received after due date and time.
Proposal is not accompanied by all requisite supporting documents.
Information submitted in `Qualification and Expertise' /Financial
Proposal is found to be misrepresented, in corrected or false,
accidentally, unwittingly or otherwise, at any time during the
processing of the contract (no matter at what stage) or during the
tenure of the contract including the extension period if any.
Financial proposal is enclosed with the same envelope as
`Qualification and Expertise' proposal.
32
The successful bidders fails to enter into a contract within 45
working days of the date of notice of award of contract or within
such extended period, as fixed by HETD.
Awardee of the contract has given the letter of acceptance of the
contract with his conditions.
Non fulfilling of any condition / terms by bidder.
6.8 Modification and withdrawal of Proposal
No proposal may be modified or withdrawn in the interval between the
deadline for submission of proposals and the expiration of the validity
period specified by the bidder on the proposal form. Modification or
withdrawal of proposal during validity may lead to forfeiture of EMD
paid against this Request for Proposal.
6.9 Award Criteria
HETD will award the Contract to the successful bidder whose proposal
has been determined to be substantially responsive and has been
determined as the best value proposal. All decisions taken by HETD
regarding processing of Request for Proposal and award of contract
shall be final and binding on all bidders.
6.10 HETD's right to accept any proposal and to reject any or all
proposals
HETD reserves the right to accept or reject any proposal, and to annul
the bidding process and reject all proposals at any time prior to award
of contract. Haryana Excise and Taxation Department will not be
responsible for any liability to the affected bidder or bidders or any
obligation to inform the affected bidder or bidders the grounds for
HETD's action.
6.11 Signing of Contract
33
The successful bidder has to enter into a separate Agreement,
incorporating all correspondence (to be discussed and agreed upon
separately) between Haryana Excise and Taxation Department and the
successful bidder.
6.12 Failure to Agree with the Terms & Conditions of the Request for
Proposal
Failure of the successful bidder to agree with the Terms & Conditions
of the Request for Proposal including the Agreement shall constitute
sufficient grounds for the annulment of the award, in which event
HETD may award the contract to another bidder or call for new
proposals.
6.13 Resolution of Disputes
HETD and the Successful Bidder shall make every effort to resolve
dispute amicably by direct informal negotiation, any disagreement or
dispute arising between them under or in connection with the contract
will be settled at the level of Secretary Haryana Excise & Taxation of
HETD.
Any disputes arising out of contract not settled at the level of Secretary
Haryana Excise & Taxation may be proceeded further subject to
jurisdiction of Haryana.
6.14 Bidder's Integrity
The bidder is responsible to conduct all contracted activities as defined
in the scope of work in accordance with the contract.
6.15 Interpretation of the Clauses in the Request for Proposal /
Contract document
34
In case of any ambiguity, in the interpretation of any of the clauses in
Request for Proposal or contract document, the HETD's interpretation
of the clauses shall be final and binding on all parties.
6.16 Limitation of Liability
The aggregate liability of the Consultant under this agreement, or
otherwise in connection with the services to be performed hereunder,
shall in no event exceed the total fees payable to the Consultant
hereunder. The preceding limitation shall not apply to liability arising
as a result of the Consultant's fraud or willful misconduct in
performance of the service hereunder. In such circumstances the
selected entity shall have to give an undertaking to maintain
confidentiality of the documents and intellectual property of the
department. The empanelled entity will have to enter into a contract
with the department that in case of breach of any clause of the
contract , one or all of the following legal steps shall be taken against
the entity:-
the entity shall furnish a indemnity bond indemnifying the department
equivalent to the loss caused by the CA entity, if its involvement is
proved in causing the loss to the State Exchequer; or
The loss caused to the State Exchequer will be deducted from the
amount becomes due for payment at that time after providing an
opportunity of being heard; or
Legal action, if required, may also be taken against the proprietor
/partner/employee of the empanelled entity; or
the entity may be blacklisted
6.17 Termination for Default
35
HETD may, without prejudice to any other remedy for breach of
conduct by written notice of default sent to the bidder, terminate the
contract in whole or in part:
If the bidder fails to provide satisfactory services at the desired level of
contract within the time period(s) specified in the contract, or any
extension thereof granted by HETD
If the bidder fails to perform any other obligation(s) under the contract.
If the bidder, in the judgment of HETD has engaged in corrupt or
fraudulent practices in competing for or in executing the Contract.
6.18 Use of documents and Information
The bidder shall not, without prior written consent from HETD,
disclose / share / use the bid document, contract, or any provision
thereof, or any specification, plan, drawing, samples etc. furnished by
or on behalf of the HETD in connection therewith, to any person other
than a person employed by the bidder in the performance of the
contract. Disclosure to any such employed by the bidder in and shall
extend only as far as may be necessary for purposes of such
performance.
All project related document (including this bid document) issued by
HETD, other than the contract itself, shall remain the property of the
HETD and shall be returned ( in all copies) to the HETD on completion
of the bidder's performance under the contract if so required by the
HETD.
6.19 Confidentiality and Non-Disclosure
The consultant will be exposed, by virtue of the contracted activities, to
internal business information of HETD, affiliates, business partners
and / or customers. The consultant would be required to provide an
36
undertaking that they will not use or pass to anybody the
data/information derived from the proposed data warehouse in any
form. The consultant must safeguard the confidentiality of the HETD's
business information, application and date. For this consultant is
required to sign non-disclosure agreement with HETD.
Disclosure of any part of the afore mentioned information to parties
not directly involved in providing the services requested, unless
required to do so by the Court of Law or other Statutory Authorities,
could result in premature termination of the contract. The HETD may
apart from blacklisting the consultant, initiate legal action against the
consultant for breach of trust. The consultant shall also not make any
news release, public announcements or any other reference on
Request for proposal or contract without obtaining prior written
consent from the HETD.
6.20 Patent Rights
The Consultant shall indemnify the HETD against all third-party
claims of infringement or patent, trademark or industrial design rights
arising from the study or any other part thereof.
6.21 Delays in the successful bidder's Performance
Delivery of services shall be made by the bidder in accordance with the
Delivery Schedule specified in this tender.
An unexcused delay by the bidder in the performance of its delivery
obligations shall render the bidder liable to any or all of the following
sanctions: forfeiture of its performance security, dues payable and / or
termination of the contract for default.
If at any time during the performance of the contract, should the
bidder, encounter conditions having an impact on the timely delivery
37
and performance of serves, he shall promptly notify in writing of the
fact of the delay, its likely duration and its cause(s).
As soon as practicable, after receipt of the bidder's notice , the HETD
shall evaluate the situation and may as its discretion extend the
Consultant's time for performance, in which case the extension shall
be ratified by the parties amendment of the contract.
6.22 Force Majeure
The successful bidder shall not be liable for forfeiture of its
performance security, liquidated damages or termination for default, if
and to the extent that, it's delay in performance or other failure to
perform its obligations under the contract is the result of an event of
Force Majeure.
For purpose of this clause, the term Force Majeure means an event
beyond the control bidder and not involving the Consultant's fault and
negligence and not foreseeable. Such events may include, but are not
restricted to, acts of the HETD either in its sovereign or it's contractual
Capacity, wars or revolutions, fires, floods, epidemics, quarantine
restrictions and freight embargoes.
If a Force Majeure situation arises, the Consultant shall promptly
notify the HETD in writing of such conditions and the cause thereof.
Unless otherwise directed by the HETD in writing, the Consultant shall
continue to perform its obligations under the contract as far as is
reasonably practical, and shall seek all reasonable alternative means
for performance not prevented by the Force Majeure event.
6.23 Termination for Insolvency
The HETD may at any time terminate the contract by giving written
notice to the bidder, without compensation to the bidder, if the bidder
38
becomes bankrupt or otherwise insolvent, provided that such
termination will not prejudice or affect any other right of action or
remedy which has accrued or will accrue thereafter to the HETD.
6.24 Termination for Convenience
The HETD may by written notice sent to the successful bidder,
terminate the contract, in whole or in part at any time for its
convenience. The notice of termination shall specify that termination
is for the HETD's convenience, the extent to which performance of
work under the contract is terminated and the date upon which such
termination becomes effective.
6.25 Applicable law
The contract shall be interpreted in accordance with the Indian Laws
and shall be subject to the jurisdiction of Courts established under the
India Laws. Any dispute/difference / claims between the parties
arising out of or in connection with the provisions of this work order
shall be referred to arbitration in accordance with the provisions of the
Arbitration & Conciliation Act, 1996. The parties shall mutually
appoint the sole arbitrator. The proceedings of such arbitration shall
be conducted in English language and the venue of such arbitration
shall be at Panchkula. The award of such arbitration shall be final
and binding upon both parties.
6.26 Forms for making proposal and financial bids
The application forms for Qualification and Expertise Proposal and
Financial Proposal are annexed with this document as Annexure I and
Annexure II respectively.
39
- - - - - - - - - -
40
Annexure I
Qualification and Expertise Proposal
SUPPORTING DOCUMENTS TO BE
SN PARTICULARS SUBMITTED ALONG WITH THIS FORM
1 2 3
1 Name of the firm
2 Application for Group Group ______
3 Address of the firm:
Head office Phone No.
Fax no.
Mobile of Branch Office in -charge
Branch office 1,2,3... Phone No.
(Particulars of each branch Fax no.
to be given) Mobile of Branch Office in -charge
4 Firm's Income Tax PAN No. PAN No.(Attach copy of the PAN)
5 Firm's GSTIN GST Number
(Attached copy of registration)
6 Firm's Service tax Service tax no.
registration No.
41
(Attach copy of the registration and copies of
the half-yearly/quarterly service tax returns
along with challans of payments for FY2014-
15, FY2015-16, FY2016-17)
7 Registration No. with ICAI Attach copy
8 Registration with RBI for Attach copy of registration
conduction statutory audit
of branches of nationalised
banks for FY 17-18
9 Empanelment No. with C & Empanelment No.
AG (Attach proof of the latest empanelment with C
& A G for the year under audit)
10 Number of years of firm's
existence from the date of
registration with ICAI
11 Professional Experience of
the Firm
Refer to Clause 3.4-
Table SN.1
42
12 Average gross turnover of
the firm for the immediately
three preceding three
financial years i.e. FY 2014-
15,FY 2015-16,FY 2016-17)
Refer to Clause 3.4-
Table SN.2
13 Experience of being officially
associated in the capacity of
internal audit/statutory
audit/Concurrent audit/
Revenue audit with at least
3 Public banks/Govt.
Organisation/PSU's.
Refer to Clause 3.4-
Table SN.3
43
14. Experience of being
professionally associated
with more than one
department of Haryana
Government in the last three
years through completed
projects
Refer to Clause 3.4-
Table SN.4
15. Experience of 3 or more
years in indirect Taxes
Refer to Clause 3.4-
Table SN.5
16 Details of qualification and
experience of
partner/proprietor/promoter
in the field of indirect taxes
Refer to Clause 3.4-
Table SN.6
44
NOTE: (1) The interested entities shall have to submit its Qualification and
Expertise Proposal and Financial Proposal for each group separately, if
it is applying for more than one group.
(2) As per clause 5.5 of the RFP, the bidder shall submit its offer in two
parts namely `Qualification and Expertise Proposal' as given above
(Annexure I) and `Financial Proposal' as given in Annexure II.
(2) For Qualification and Expertise Proposal, the bidder shall submit one
hard copy of the proposal and one soft copy in a CD.
(3) Qualification and Expertise Proposal will be submitted in a sealed
envelope marked as `Envelope One'.
(4) Financial Proposal shall be submitted in a sealed Envelope marked as
`Envelope Two'.
(5) The Proposals must be accompanied with the required documents as
per RFP.
(6) Incomplete Proposals or without documents shall be rejected
outrightly.
(7) DDs for participation fee and EMD shall be handed over separately
and not contained in the Financial Proposal Envelope.
45
Annexure II
FINANCIAL PROPOSAL
[On letterhead of the Bidder]
From
[Name of Bidder]
[Address of Bidder]
Date:
To
The Excise & Taxation Commissioner, Haryana,
Plot No. I-5, Vanijya Bhawan, Sector-5,
Panchkula.
Dear Sir,
Sub: Financial Bid for establishing an Internal Audit System in the
Department.
With reference to your RFP dated (Date) we, [Name of Bidder], wish to submit
our Financial Bid for the award of the Contract(s) for the establishment of an
Internal Audit System in the Excise & Taxation Department, Haryana (hereinafter
referred as H-ETD). Our details have been set out in our Bid.
Group ______
Fee quoted __________
DD No. of participation fee _____
46
Amount _________
Date _________
Bank Name__________
DD No. of EMD__________
Amount _________
Date _______
Bank Name ___________
1. We hereby submit our Financial Bid, which is unconditional and unqualified. We
have examined the Tender Documents, including all the Annexures.
2. We acknowledge that the H-ETD for selection of the ENTITY will be relying on the
information provided in the Bid for evaluation and comparison of Financial Bids
received from the Eligible ENTITIYS and for establishing an Internal Audit System in
the Department. We certify that all information provided in the Bid is true and
correct. Nothing has been omitted which renders such information misleading and
all documents accompanying our Financial Bid are true copies of their respective
originals.
3. We shall make available to the H-ETD any clarification it may find
necessary or require to supplement or authenticate the Financial Bid.
4. We acknowledge the right of the H-ETD to reject our Financial Bid or not to select
us as the Successful ENTITY, without assigning any reason or otherwise and we
hereby waive, to the fullest extent permitted by applicable law, our right to
challenge the same on any account whatsoever.
5. We acknowledge and confirm that all the undertakings and declarations made by
us in our Bid are true, correct and accurate as on the date of opening of our Bid
47
and shall continue to be true, correct and accurate for the entire validity period of
our Bid.
6. We acknowledge and declare that the H-ETD is not obliged to return the Bid or
any part thereof or any information provided along with the Financial Bid, other
than in accordance with the provisions set out in the Tender Documents.
7. We undertake that if there is any change in facts or circumstances during the
Bidding Process which may render us liable for disqualification in accordance
with the terms of the Tender Documents, we shall advise the H-ETD of the same
immediately.
Yours Sincerely,
Authorized Signatory
(Name, Designation and Seal of the Company)
Place:
Date:
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