WEST BENGAL HOUSING BOARD
(Estd. under W.B. Act XXXII of 1972)
`A B A S A N', 105, S. N. Banerjee Road, Kolkata 700014,
Phone : (033) 2265-1965, 2264-1967 / 3966 / 8968 / 4974 / 0950. Fax : (033)
2264-1480 / 0979, Web site : www.wbhousingboard.in Email :
wbhousingboard@gmail.com
Memo .No:- 1085/JD(EP)/HB Dated :-26.09.2018
NOTICE INVITING e- QUOTATION
NIQ No:-WBHB/JD(EP)/NIQ-10 /2018-2019
The Joint Director (EP), West Bengal Housing Board, invites e-Quotation(as
ordered by Housing Commissioner, WBHB) for the work detailed in the
table below. (Submission of Bid through online).for &on behalf of West Bengal
Housing Board.
Name of Work Earnest Cost of Period covering Officer Eligibility of
Money Bidding in-charge Bidder
documents of the work
(Non- refundable)
Internal Audit of office
of WBHB and analysisRs.25,000.00 To Cost of Bidding Internal Audit of D.F.A Bonafied and
and examination of be deposited in documents (which WBHB for 2018-19 Cum Resourceful
the mode of CAG/AG
Annual report and ONLINE will be and Analysis & C.A.O.
accounts of 8 nos. of (Netbanking / communicated Examination of WBHB. empanelled C.A.
JSCs & 2 nos. of ASCS NEFT / RTGS) later on) Annual Report & Firm having
i.e. deposited by the Accounts of experience in
1) Bengal Ambuja Housing in favour of successful Bidder JSCs/ASCs for the similar nature of
Dev. Ltd. 2) Bengal Peerless `W est Bengal during formal year 2018-19 with a service fulfilling
Housing Dev. Co. Ltd. 3) Houaing Board'. Agreement after provision to renew requisite eligibility
Bengal Shrachi Housing issuance of LOA. the same for two criteria as stated in
Dev. Ltd. 4) Bengal Cost of Bidding more years on the the NIQ
Greenfield Housing Dev. document is not same terms and Eligibility.
Co. Ltd 5) Bengal DCL required during conditions subject to
Housing Dev. Ltd. 6) participation in satisfactory
Bengal Park Chamber NIT. performance and
Housing Dev. Ltd. 7) approval of the
Bengal Shelter Housing authority
Dev. Ltd. 8) Bengal Emami
Housing Ltd. 9) Bengal
Merlin Housing Dev. Ltd
10) Bengal Kyal Housing
Dev. Ltd.
1
In the event of e-filling, intending bidder may download the tender documents from the
website: http://wbtenders.gov.in directly with the help of Digital Signature Certificate &
necessary Earnest Money has be deposited by the bidder electronically:
i) online through his net banking enabled bank account, maintained at any bank or:
ii)offline through any bank by generating NEFT/ RTGS challan from the e-tendering portal.
(i. Net banking (any of the banks listed in the ICICI Bank Payment gateway) in
case
(ii. of payment through ICICI bank payment gateway.) Intending Bidder will get the
Beneficiary details from e-tender portal with the help of Digital Signature Certificate
and may transfer the EMD from their respective Bank
.(ii. RTGS/NEFT in case of offline payment through bank account in any bank.)
Intending bidder who wants to transfer EMD through NEFT/RTGS must read the instruction of the
Challan
generated from E Procurement site. Bidders are also advised to submit EMD of their bid, at least
3 working days before the bid submission closing date as it requires time for processing of Payment of
EMD
Bidders eligible for exemption of EMD as per Govt. rule may avail the same and necessary documents
regarding the exemption of EMD must be uploaded in the EMD folder of Statuary bid documents.
2. Both Technical bid and Financial Bid are to be submitted in technical
folder and financial folder concurrently duly digitally signed in the website
http://e-tender.wb.nic.in as per Tender time schedule stated in Sl. No. 11
The documents submitted by the bidders should be properly indexed & digitally
signed.
3. The FINANCIAL OFFER of the prospective Bidder will be considered only if the
TECHNICAL
Document of the Bidder found qualified.
The decision of t he Tender committee, W .B.H.B. will be final and absolute in this
respect.
4. For any queries and clarification, interested Audit Firms may visit the office and may
contact with DFA cum DCAO or his authorized person in the accounts wing at the
address mentioned below.
5. Address for Communication: Dy. Financial Adviser cum Dy. Chief Accounts
officer
WEST BENGAL HOUSING BOARD
`A B A S A N', 105, S. N. Banerjee Road,
Kolkata 700014,
Phone : (033) 2265-1965, 2264-1967.
Fax : (033)2264-1480/ 0979.
Web site :
www.wbhousingboard.in
Email :
wbhousingboard@gmail.com
2
WBHB reserves the right to accept/reject any or all proposals without
assigning any reason thereof.
6. Eligibility Criteria For Participation In The Quotation.
a) Experience of CA Firms The firm should have a minimum professional
experience
of 10 (Ten) years. Preferably in housing or real estate companies and
should be empanelled with CAG of India. having I.T. Regd. No., P. Tax
certificate, PAN Card No., GST Registration No/ The agency should
possess GST Registration number and copies of necessary documents to this effect
is to be submitted
b) No. of Partners of the Firms The firm should have minimum 5 (five) nos. of
Part
ners
.
c) Annual Turnover of the Firm The firm should have a minimum average annual
turnover of
100.00 lacs (average of last three years) [documentary evidence should be
produced]
d) No. of Statutory Audit / Internal Audit The firm should have an experience of
carrying out minimum 05 (Five) nos. of Statutory Audit/ Internal Audit of housing or real
estate companies/ State/ Central Govt., State / Central Govt. undertaking/ Statutory
Bodies Constituted under the Statute of the Central/ State Govt. / Limited Company/
Public Ltd. Co. having a minimum turnover of 100.00 crore in any of the last 3
Financial Years. [.. Attach list of client with address, phone number, and nature of work
year wise etc.& documentary evidences should also be produced]
e) No. of qualified CA's with the Firm - The firm should have at least 3 employee
Chartered Accountants on the date of Tender submission. [documentary evidence
should be produced]
f) Conflict of Interest The firm a n d t h e d i r e c t o r s should not be associated in
professional capacity or any capacity with the above mentioned 8 nos. Joint Sector
Cos.(JSCs) & 2 nos. Assisted Sector Cos. (ASCs) /perform any job /or any other Group
of Co attached with them for the period under review and upto submission of final
report so as to have any conflict of interest. (Declaration in this respect has to be
submitted)
g) The Firm should have Head Office / Branch Office in Kolkata (Declaration in this
respect has to be submitted)
Bidding Process:
The Technical Bid consisting of documents in support of eligibility criteria are
required. Financial bid will be called from successful technically qualified firms. The
Technical Bid will be evaluated w.r.t. eligibility criteria and on the basis of marks stated
below.
Evaluation of Technical Bid for the empanelment of Independent Auditors shall be
made on the following basis: -
3
Sl. Particulars Maximum Marks
No Marks.
1 Experience of CA firms 20
At least 10 years 15
>10 to 15 years 17
>15 years . 20
2 Number of partners in CA firms 20
At least 5 partners 14
>5-10 partners 17
>10 partners. 20
3 Annual Turnover of the Firm (Average of last 3 years) 20
At least INR 100 lacs 14
>INR 100 lacs To INR 200 lacs. 16
>INR 200 lacs To INR 300 lacs. 18
>INR 300 lacs . 20
4 No of companies (registered under Companies Act ) 20
/GOVT/Statutory bodies/ Housing or real estate
companies having a minimum turnover of
1 0 0 . 0 0 crore audited in the capacity of statutory
auditors and / or Internal Auditor (At least 5
companies/GOVT/Statutory bodies ) in any of the last
3 Financial Years.
At least 5 companies including /GOVT/Statutory bodies 8
Did not deal with housing or real estate companies
At least 5 companies( dealt with housing or real estate 12
companies)
More than 5 to 10 companies including /GOVT/Statutory 12
bodies Did not deal with housing or real estate
companies
More than 5 to 10 companies 14
( dealt with housing or real estate companies)
More than 10 companies including /GOVT/Statutory bodies
Did not deal with housing or real estate companies 16
4
More than 10 companies dealt with housing or real estate 20
companies
5 No. of qualified CA in the full time employment with 20
the CA firms
At least 3 CA's 12
> 3-6 CA's 16
>6 CA's . 20
100
Each Technical Bid having fulfilled minimum criteria set for all 5 categories will be
evaluated by the Tender Evaluation Committee on the basis of the points as mentioned
above i.e a maximum achievable score of 100.00.
Those securing average score of 75 or above in Technical Bid will qualify for financial bid
(WBHB reserves the right to reduce the average qualifying marks up to 63.)
After opening the financial bids of the technically qualified Bidders the Financial evaluation
statement will be sent to Tender Committee and Technical-Cum-Works-Committee, for their
consent/objection, if any,
7) Documents to be submitted scanned copy (In the E-Portal Only): -
i) In respect of eligibility criteria Serial No. 1 & 2 scanned copy of Certificate
issued
a. by The Institute of Chartered Accountants of India on or after 1st
January, 2016/2017
b. duly certified by 2 partners.
ii) In respect of eligibility criteria Serial No. 3, scanned Copy of Income Tax
Return
iii) Tax Audited Report in3CD Form is to be furnished along with Balance Sheet & Profit
and Loss A/c. and all schedules forming the part of Balance Sheet and Profit and
Loss Account for the last 3 (Three) years (year just preceding the current Financial
Year will be considered as year-1). Tax Audit report, Balance Sheet and Profit and
Loss Account including all schedules forming the part of Balance Sheet and Profit
and Loss Account should be in favour of applicant. No other name along with
applicant name, in such enclosure will be entertained.
iv)
In respect of Serial No. 4 list of companies audited as on 31stMarch,2015,
31stMarch, 2016 and 31st March, 2017 duly certified by two partners of the bidder
in The following format.
5
Sl. No. Name of Whether as Year of Turnover of the
the Internal Auditor/ auditing Company/GOVT/
Company Statutory Statutory bodies
/GOVT/Sta Auditor
tutory
bodies
v) In respect of Serial No. 5, list of CA employees duly certified by 2 (two)
partners.
vi) A copy of GST Registration No.
vii) Income Tax return with acknowledgement for the current year including PAN
Card.
viii) Professional Tax (PT) certificate
ix) Valid Trade license
x) Power of Attorney (Authority to sign the Tender documents)
xi) Partnership Deed (In case of partnership firm.) Memorandum of Association
(in case of companies)
xii) Prequalification Application as per format given in Sec-3,Form
3(Qualification Information)
xiii)Affidavit- Format for general affidavit shown in "Y"Section-3.
xiv) Documentary evidence of C.A.G Empanelment.
xv) Declaration along with documentary evidence towards H.O/ Branch office at
Kolkata
xvi) Undertaking for not blacklisted as per Section -3
Bidder should Quote their Rate inclusive all Taxes ( including GST as applicable )
and shall have to comply with the provisions of Minimum wages Act
including all the Statutory Levis as per Govt. Order.
8. Scope of Work
A) Internal Audit of WBHB consist of the following wings
i) Finance Wing( i) General Accounts, ii) Work Accounts, iii) Refund Cell, iv) CPF
Cell)
ii) Production Wing ( i)Engineering works, ii) Engineering Planning, iii) Engineering
Electrical
iii) Architect Wing
iv) Administrative Wing (i) General Section ii) Allotment Section iii) Documentation
Cell, v) Pay Bill Cell, v) Law Cell
Work of Accounts Wing in brief.
1. Internal audit of all books and records of accounts wing
6
2. Supervise & assist to maintain such Register/Ledger such as all personal ledgers
(HIDCO, JVCs/ASCs), register for Assets (Movable & immovable) & Liabilities of
WBHB etc. This is exemplary not exhaustive.
3. Guide and assist in maintenance of proper books of records which ought to be
maintained.
4. Any other services and guide which may be required in connection with above work
but not specifically mentioned.
Work of Production Wing
1. Internal audit of all books and records of Production wing
2. To see that all registers and books of records are properly maintained as per
requirement of the said wing to fulfil the object of WBHB as per WBHB Act
Work of Architect Wing
1. Internal audit of all books and records of Architect wing
2. To see that all registers and books of records are properly maintained as per
requirement of the said wing to fulfil the object of WBHB as per WBHB Act
3. Guide and assist in maintenance of proper books of records which ought to be
maintained.
Work of Administrative Wing
1. Internal audit of all books and records of Administrative wing/Allotment
section/Documentation Cell/Land Cell//P.R. Cell/Pay-Bill Cell & store Section
& Law Cell ( bills submitted and paid to the panel Advocates & payment
made to the parties in compliance of Courts Order)
2. To see that all registers and books of records are properly maintained as per
requirement of the said wing to fulfil the object of WBHB as per WBHB Act
3. Guide and assist in maintenance of proper books of records which ought to be
maintained.
B) Examination and analysis of JVC/ASC accounts (Financial Year 2018-19)
to pointed out the irregularities which has financial implication on the
interest of WBHB. Name of the JVCs and ASCs are 1) Bengal Ambuja
Housing Dev. Ltd. 2) Bengal Peerless Housing Dev. Co. Ltd. 3) Bengal
Shrachi Housing Dev. Ltd, 4) Bengal Greenfield Housing Dev. Co. Ltd, 5)
Bengal DCL Housing Dev. Ltd, 6) Bengal Park Chamber Housing Dev.
Ltd, 7) Bengal Shelter Housing Dev.Ltd, 8) Bengal Emami Housing Ltd, 9)
Bengal Merlin Housing Dev.Ltd, 10) Bengal Kyal Housing Dev. Ltd.
1. Scrutinize/verify the audited accounts of the 8 (eight) Joint Sector and 2
(two) Assisted Sector Companies.
2. Shall assess whether the audited accounts of the company reflects actual
financial position of the company.
3. Whether there have been under statement of revenue or overstatement of
expenditure which in effect understates profit of the company and thereby reducing
quantum of dividend.
7
4. Whether there is any diversion of fund from the concerned JSC / ASC to it's
subsidiary or related company.
5. Verify Project Accounts & project-wise cost analysis of running project to find out
the construction cost per sq.ft including selling rate per sq.ft.
6. Scrutinise, whether the cost of sales and selling price of flat in each project. Have
the selling price of HIG flats differed from market rate prevalent during the period
with reason if any.
7. Verify the valuation of shares at the end of each Financial Year i.e 31st March 2019.
8. List of shareholders along with nos. of share held by them against issued & paid up
share capital.
9. Whether there is any secured & unsecured loan taken/loan given by the
JSCs/ASCs and also any repayment is ether made/received by the concerned
JSCs/ASCs, if yes, then submit a complete detail with the present status.
10. Whether any subsidiary company, LLP/SPV has been created, if yes, then submit a
detail report.
11. Whether any amount of fund has been diverted from one project to another.
12. Scrutinise the detail of Foreign Payments if any
13. Scrutinise the investment if any
14. Any other irregularities which will be found to be required in case of a particular
company
15. Verify the minutes books of JVCs/ASCs.
9. No Mobilization Advance will be allowed.
10. Bids shall remain valid for a period not less than 120 (One hundred twenty) days after
the dead line date of Bid submission. If the bidder withdraws the bid during the period of bid
validity, without any valid reason, the earnest money as documented will be forfeited
forthwith without assigning any reason thereof or necessary appropriate legal action may be
taken against the Bidder.
11. Important Information: Date & Time schedule
Sl.No. Particulars Date& Time
1. Date of uploading of N.I.Q. and 26.09.2018 AT 18.00 HRS
Bid
Documents (online) (Publishing Date)
2. Date & time of start of downloading 26.09.2018 AT 18.00 HRS
Bid
4 Documents (Online)
Date and Time of Pre-Bid meeting in 04.10.2018 AT 15.00 HRS
the Board room of WBHB
5. Date & time of start of Bid submission 10.10.2018 AT 18.00 HRS
(On line)
6. line)
Date & time of closing of Bid 29.10.2018 AT 11.00 HRS
Submission
7. (On line) 31.10.2018 AT 11.00 HRS
Date & time of Bid opening for
Technical Proposals (Online)
8
8. Date of uploading list of To be notified after
technically qualified bidders evaluation of
(online) Technical Bid.
9. To be notified during
Date & time of Bid opening for
Financial Proposal (Online) uploading of Technical
Evaluation Sheet of Bidders
{NB.
Further corrigendum and addendum if issued, will be
published only on e- tender website.}
LOCATION OF CRITICAL EVENT
Pre-Bid Meeting & Bid Opening West Bengal Housing Board
ABASON BUILDING-3rd Floor
105, SN Banerjee Road,
Kolkata-700014
12. The Quotation Inviting Authority reserves the right to reject any application
for participating in biddin g process and to accept or reject any offer without
assigning any reason whatsoever and is not liable for any cost that might
have incurred by any Quotationer at the stage of Bidding.
13 Released of EMD: The Earnest Money of every technically
disqualified Tenderer as well as that of every technically
qualified tenderer other than L.1 (i.e. 1 s t lowest tenderer) and L2
(i.e. 2 n d lowest tenderer) tenderers shall be released after the
comparative statement has been prepared and approved.
The Earnest Money of L2 Bidder shall be released after L1
Bidder has accepted theLOI (i.e. Letter of intent)
The Earnest Money of L1 Bidder shall, after he has accepted the
LOI (i.e. Letter of Intent), be credited to the account of W BHB as
10% security deposit of the work which will be paid on successful
completion of the job.
14. Prospective applicants are advised to note carefully the minimum
qualification criteria as mentioned in N I Q `and various conditions in
"Conditions of Contract", before Quotationing the bids.
15. No Conditional/ Incomplete Quotation will be accepted under any circumstances.
In case of ascertaining the authority of the intending bidders at any stage of
Quotation process or execution of work, necessary registered irrevocable
power of attorney in original is to be produced for verification as and when
asked for by the Quotation Inviting & Accepting Authority / Officer -in-
Charge.
9
16. During the scrutiny, if it comes to the notice to Quotation inviting authority
that the credential or any other paper found incorrect/ manufactured/
fabricated, that bidder would not be allowed to participate in the
Quotation and that application will be out rightly rejected without any
prejudice.
The Quotation Inviting Authority reserves the right to cancel the N.I.Q.
due to unavoidable circumstances without assigning any reason, whatsoever,
to the bidders and no claim in this respect will be entertained.
17 . During the process of scrutiny of Quotation document, the Quotation inviting
authority or his authorized representative may verify the credential and other
related documents as submitted by the Bidders with the original, if
necessary. After verification, if it is found that the documents submitted by
the Bidders is either
manufactured or false, the bid submitted by the Bidder will be summarily
rejected and the Earnest Money deposited by the bidder will be forfeited by
the Quotation Inviting Authority without assigning any reason thereof.
18. WBHB requires that the agency will provide professional services and impartial
advice and all times, hold the WBHB's interest paramount, strictly avoid
conflicts with other assignments or their own corporate/Firms interest and act
without any consideration for future work.
19. The set of Quotation/Bidding Documents comprises the documents listed below:
i) Notice Inviting Quotation with all addenda & corrigendum, if any.
ii) Instruction to Bidders
iii) Financial offer
20. The documents forming the Contract shall be interpreted in the following order of
priority:
i) Agreement,
ii) Letter of Acceptance,
iii) Notice to proceed with the work (i.e. Work Order),
iv) Contractor's Bid,
v) Contract Data
21. Qualification criteria.
The Quotation inviting & Accepting Authority through a `Quotation
Evaluation Committee' will determine the eligibility of each bidder. The
bidders shall have to meet all the minimum criteria regarding:
Experience/Credential.
The eligibility of a bidder will be ascertained on the basis of the digitally
signed documents in support of the minimum criteria as mentioned in NIQ.
If any document submitted by a bidder is found either manufactured or
false, in such cases the eligibility of the bidder/ Quotationer will be out
rightly rejected at any stage without any prejudice with forfeiture of
earnest money forthwith or will be debarred from participation in any
10
Quotation within the jurisdiction of W BHB for a period of 1 (one) year
or more as deemed fit by the Quotation Inviting authority.
22. "Where an individual person holds a digital certificate in his own name
duly issued to him against the company or the firm of which he happens to
be director or partner, such individual person shall, while uploading any
Quotation for and on behalf of such company or firm, invariably
upload a copy of registered power of attorney showing clear authorization
in his favour by the rest of the directors of such company or the partners
of such firm, uploading such Quotation. The power of attorney shall have
to be registered in accordance with the provisions of the Registration Act,
1998"
23. Deduction of Taxes & duties:- As applicable, as per norms.
24. There should not be conflict of interest for the work mentioned in tender.
The bidder should submit clear declaration that there is no conflict of interest
and there will be no conflict of interest till the works completed and accepted
by the authority.
25. In case of any dispute it will be under Calcutta jurisdiction.
26. Conflict of Interest : The bidder shall not have a conflict of interest for
discharge of assignment. Any bidder found to have a conflict of interest shall be
disqualified. In the event of disqualification, the authority shall forfeit the earnest
money, other compensation and damages if any caused to the authority the
bidder will be liable to compensate. The bidder shall have to submit declaration
for having no conflict of interest in discharging the assignment.
27. Joint Venture will not be allowed
28.Payment terms:
The payment against the satisfactory services provided by the firm is subject to the
following terms and conditions:
The price quoted by the Firm, should be valid for the entire
contract period. Payment shall be made quarterly at agreed rates ie.
20% of total fees in every quarter & 40 % payment in 4th quarter after completion of the entire
work.
No price variation would be allowed during the contract period.
Bidder should Quote their Rate in lump-sum, inclusive all Taxes in BOQ only nowhere
else.
( including GST as applicable ) and shall have to comply with the provisions of
all the Statutory Levis as per Govt. Order.
Joint Director (EP)
West Bengal Housing
Board
11
Memo .No:- 1085/1(6)JD(EP)/HB Dated :-26.09.2018
Copy forwarded for kind information & wide circulation to the :-
1. Principal Accountant General (A&E), West Bengal, Treasury Buildings, 2,
Govt. Place West, Kolkata -- 700001.
2. Principal Accountant General (Audit), West Bengal, Treasury Buildings, 2,
Govt. Place West, Kolkata -- 700001. .
3. Accountant General (Receipt Works & Local Bodies Audit), West Bengal, CGO
Complex, 3rd MSO Building, 5th Floor, Block DF, Sector I, Salt Lake, Kolkata-700064
4. Vice-Chairman, HRBC, St. Georges Gate Road, Kol.
5. The Institute of Chartered .Accounts of India, ICAI Bhawan
Anadilal Poddar Sarani (Rssell Street) Kolkata,70007
6. Institute of Cost Accountant of India,12,Sudder Street,Kolkata-700016
.
Joint Director (EP)
West Bengal Housing Board.
Memo .No:- 1085/2(9)JD(EP)/HB Dated :-26.09.2018
Copy forwarded for kind information to the :-
1. Secretary, Housing Department, Govt of West Bengal, N.S. Building,1,K.S. Road,
Kolkata -1
2. Engineer-in-Chief, Housing Dept. Govt. of West Bengal, N.S. Building,1,K.S. Road,
Kolkata -1
3. Chief Engineer, Housing Dept. Govt. of West Bengal, N.S. Building,1,K.S. Road,
Kolkata -1
4. Housing Commissioner, WBHB
5. JHC&Secretary, WBHB
6. Director (Engg.),WBHB for information & necessary action with the request to please
publish the same(Abridge) in local Leading 3(Three) dailies(Bengali, English and
Hindi)
7. FA-Cum-CAO,W BHB
8. L.A.O./AHC-I/AHC-II, W BHB with the request to publish the Notice in BOARD's Web
site.
9. Notice Board
Joint Director (EP)
West Bengal Housing Board.
12
WEST BENGAL HOUSING BOARD
Section-1
INSTRUCTION TO BIDDERS
GENERAL
General guidance for e-QUOTATION
Instruction/Guidelines for Quotations for electronic submission of the
Quotations online have been annexed for assisting the contractors to
participate in e-QUOTATION.
1. Work Background
West Bengal Housing Board (hereinafter referred to as "WBHB" or the "Client")
intends to engage reputed Chartered Accountant Firms for special audit on
accounts of the below mentioned 8 nos. Joint Sector Cos. (JSCs) & 2 nos.
Assisted Sector Cos. (ASCs) and report thereon.
WBHB invites request for NIQ to appoint a reputed Audit firm for the above
mentioned Services for 8 nos. Joint Sector Cos. (JSCs) & 2 nos. Assisted Sector
Cos. (ASCs) of West Bengal Housing Board, which comes under the purview of
this special Audit
Above details are tentative and are subject to change. Above description is given
only for the purpose of submitting the proposal.
2 Scope of Work
A) Internal Audit of WBHB consist of the following wings
i) Finance Wing( i) General Accounts, ii) Work Accounts, iii) Refund Cell, iv) CPF
Cell)
ii) Production Wing ( i)Engineering works, ii) Engineering Planning, iii) Engineering
Electrical
iii) Architect Wing
iv) Administrative Wing (i) General Section ii) Allotment Section iii) Documentation
Cell, v) Pay Bill Cell, v) Law Cell
Work of Accounts Wing in brief.
1. Internal audit of all books and records of accounts wing
13
2. Supervise & assist to maintain such Register/Ledger such as all personal
ledgers (HIDCO, JVCs/ASCs), register for Assets (Movable & immovable) &
Liabilities of WBHB etc. This is exemplary not exhaustive.
3. Guide and assist in maintenance of proper books of records which ought to be
maintained.
4. Any other services and guide which may be required in connection with above work
but not specifically mentioned.
Work of Production Wing
1. Internal audit of all books and records of Production wing
2. To see that all registers and books of records are properly maintained as per
requirement of the said wing to fulfil the object of WBHB as per WBHB Act
Work of Architect Wing
1. Internal audit of all books and records of Architect wing
2. To see that all registers and books of records are properly maintained as per
requirement of the said wing to fulfil the object of WBHB as per WBHB Act
3. Guide and assist in maintenance of proper books of records which ought to be
maintained.
Work of Administrative Wing
1. Internal audit of all books and records of Administrative wing/Allotment
section/Documentation Cell/Land Cell//P.R. Cell/Pay-Bill Cell & store Section
& Law Cell ( bills submitted and paid to the panel Advocates & payment
made to the parties in compliance of Courts Order)
2. To see that all registers and books of records are properly maintained as per
requirement of the said wing to fulfil the object of WBHB as per WBHB Act
3. Guide and assist in maintenance of proper books of records which ought to be
maintained.
B) Examination and analysis of JVC/ASC accounts (Financial Year 2018-19) to
pointed out the irregularities which has financial implication on the interest of
WBHB. Name of the JVCs and ASCs are 1) Bengal Ambuja Housing Dev. Ltd.
2) Bengal Peerless Housing Dev. Co. Ltd. 3) Bengal Shrachi Housing Dev. Ltd,
4) Bengal Greenfield Housing Dev. Co. Ltd, 5) Bengal DCL Housing Dev. Ltd, 6)
Bengal Park Chamber Housing Dev. Ltd, 7) Bengal Shelter Housing Dev.Ltd, 8)
Bengal Emami Housing Ltd, 9) Bengal Merlin Housing Dev.Ltd, 10) Bengal Kyal
Housing Dev. Ltd.
1. Scrutinize/verify the audited accounts of the 8 (eight) Joint Sector and 2
(two) Assisted Sector Companies.
2. Shall assess whether the audited accounts of the company reflects actual
financial position of the company.
3. Whether there have been under statement of revenue or overstatement of
expenditure which in effect understates profit of the company and thereby reducing
quantum of dividend.
4. Whether there is any diversion of fund from the concerned JSC / ASC to it's
subsidiary or related company.
14
5. Verify Project Accounts & project-wise cost analysis of running project to find out
the construction cost per sq.ft including selling rate per sq.ft.
6. Scrutinise, whether the cost of sales and selling price of flat in each project. Have
the selling price of HIG flats differed from market rate prevalent during the period
with reason if any.
7. Verify the valuation of shares at the end of each Financial Year i.e 31st March 2019.
8. List of shareholders along with nos. of share held by them against issued & paid up
share capital.
9. Whether there is any secured & unsecured loan taken/loan given by the
JSCs/ASCs and also any repayment is ether made/received by the concerned
JSCs/ASCs, if yes, then submit a complete detail with the present status.
10. Whether any subsidiary company, LLP/SPV has been created, if yes, then submit a
detail report.
11. Whether any amount of fund has been diverted from one project to another.
12. Scrutinise the detail of Foreign Payments if any
13. Scrutinise the investment if any
14. Any other irregularities which will be found to be required in case of a particular
company
15. Verify the minutes books of JVCs/ASCs.
(A) PREPARATION OF BIDS
1. Registration of bidder
Any bidder willing to take part in the process of e-QUOTATION will have
to be enrolled and registered with the Government system through log In
on to Https://eQuotation.wb.nic.in (or on the web portal of West Bengal
Housing Board). The contractor is to click on the link for e-QUOTATION
site as given on the web portal.
2. Digital Signature Certificate (DSC)
Each bidder is required to obtain a class-II or class-III Digital Signature
Certificate (DSC) for submission of Quotations from the approved service
provider of the National Informatics Centre (NIC) on payment of requisite
amount. Details are available at the website stated in clause-1 above.
DSC is given as a USB e-Token.
3. Collection of Quotation Documents
The Bidder can search & download NIQ and bid documents
electronically from computer once he logs on to the website mentioned
above using the Digital Signature Certificate. This is the only mode of
collection of Quotation documents.
5. Pre-Bid meeting :- Provision of pre-bid meeting
15
Section -2
(B).SUBMISSION OF BIDS
Bids are to be submitted through online to the website stated in Cl. 1 in two
folders at a time for each work, one in Technical Proposal & the other in
Financial Proposal before the prescribed date & time using the Digital
Signature Certificate (DSC). The documents are to be uploaded virus
scanned copy duly Digitally Signed. The documents will get encrypted
(transformed into non readable formats).
a). Technical proposal (ALL THE DOCUMENTS MENTIONED BELOW SHOULD BE
UPLOADED IN TECH_FILE OF THE TECHNICAL COVER)
The Technical proposal should contain scanned copies of the following
Cover Containing (Packet 1)
1. Particulars relating to Qualification of Bidder Eligibility and Qualification
Criteria as per Clause 6.
2. The Technical proposal should contain scanned copy/ copies of e-procurement chalan.
3. Self attested copies of PAN CARD, EPF Code No., Professional Tax Enrolment
No. and GST Registration Certificate/ The agency should possess GST Registration number
and copies of necessary documents to this effect is to be submitted , Latest IT Return
4
4. A written Power of Attorney authorizing the signatory of the bid.
5.
i) Prequalification Application as per format given in Sec-3,Form
3(Qualification Information)
ii) Affidavit- Format for general affidavit shown in "Y"Section-3.
iii) Documentary evidence of C.A.G Empanelment.
iv) Declaration along with documentary evidence towards H.O/ Branch office at
Kolkata
v) Undertaking for not blacklisted as per Section -3
b) . Financial Proposal
(Packet 2)
i) The financial proposal contain the Bill of quantities (BOQ), the Firm is
16
to quote the rate (Lumsum) online, through computer in the space marked
for quoting rate in the BOQ.
.
C) Audit Firm should provide photo identity of deployed person (as per sec-3)
The photo-identity card shall convey a full-face image in colour, full name of the
person
of the Chartered Accountant Firms and the identification number of the individual to
whom the photo identity card is issued.
The photo-identity card shall be maintained up to date and any change in the particulars
shall be entered therein. Any loss or theft of photo-identity card will be immediately
brought to the notice of the Agency that issued it.
(D) Quotation Evaluation committee (TEC)
a. Opening and evaluation of Quotation :-
i. If any Quotationers exempted from payment of EMD, copy of relevant
order needs to be furnished.
ii. Technical proposals will be opened jointly by The Joint Director(EW)
and any other Engineer Officer(s) of W BHB (holding DSC)
electronically from the web site using their Digital Signature Certificate.
iii. Intending Quotationers may remain present, if they so desire.
iv. Cover containing Technical documents should be opened first. If there is
any deficiency in the statutory documents, the Quotation will summarily be
rejected.
v. Decrypted (transformed into readable formats) documents of folder-1 will
be downloaded and handed over to the Quotation Evaluation Committee.
vi. Bid opening summary of the Technical Bid is then uploaded to send
email to all the participating Bidders.
vii. Pursuant to scrutiny and decision of the Quotation Evaluation Committee,
the summary list of Qualified & Non-qualified Bidders for the work
(mentioning the serial number) will be uploaded in the web portals.
viii. While evaluation, the committee may summon the QUOTATIONERs and
seek clarification / information or additional documents .if these are not
produced within the stipulated time frame, their proposals will be liable for
rejection.
(E). Penalty for suppression / distortion of facts/Non Performance/Losses
Submission of false document by Quotationers strictly prohibited and in case of such act by the
Quotationers the same may be referred to the appropriate authority for prosecution as per relevant
IT Act with forfeiture of earnest money forthwith.
17
(F). REJECTION OF BID
The Employer (Quotation accepting authority) reserves the right to accept or reject any Bid and to
cancel the Bidding processes and reject all Bids at any time prior to the award of Contract without
thereby incurring any liability to the affected Quotationer or Quotationers or any obligation to inform
the affected Quotationer or QUOTATIONERs of the ground for Employer's (Quotation accepting
authority) action.
(G) Opening of Financial Bid
a) Financial proposals will be opened by the Joint Director(EP) along with other
authorised Engineer Officer(s) of WBHB electronically as per schedule date, time place.
b) After opening of Financial Bid if situation demands, the Joint Director(EW) WBHB may call off-
line open Bid among the Bidders to lower down the offer rate further.
(H) Award of Contract
TheQuotationer whose Bid has been accepted will be notified by the Quotation Inviting and
Accepting Authority/DFA cum CAO of WBHB through acceptance letter/ Letter of Acceptance. The
Letter of Acceptance will constitute the formation of the Contract. The Agreement in Printed
Quotation Form will incorporate all necessary documents e.g. LOA, N.I.Q.with all addenda-
corrigendum, Instruction to Bidders terms and condition and the same will be executed between the
Quotation Accepting Authority and the successful QUOTATIONER.
Throughout these bidding documents, the terms `bid' and `Quotation' and their
Derivatives (bidder/Quotation, bid/Quotation, bidding/QUOTATION, etc.) are synonymous.
(I) NOTIFICATION OF AWARD
Prior to expiration of the period of bid validity prescribed by the Employer, the Employer will notify
the successful bidder by e-mail confirmed by registered letter that his bid has been accepted.
The notification of award will constitute the formation of the Contract.
Upon final selection of the bidder, the Employer will promptly notify the other bidders that their bids
have been unsuccessful.
Signing of Agreement
At the same time that he notifies the successful bidder that his bid has been accepted, the
Employer will send the bidder the Form of Agreement provided in the NIQ documents, incorporating all
agreements between the parties.
Within seven days of receipt of the Form of Agreement, the successful bidder shall sign the Form
and return it to the Employer.
(K) Issue of Notice to Commence
If the Audit Firm fails to commence works from the date of issue of Notice to Commence
Work, that will constitute a breach of contract and in that case the Employer will have right to
terminate the Agency with forfeiture of EMD/ SD.
(L) EXTENSION OF TIME
. The Board reserves the right to extend the Services period
without prejudice to the terms and conditions of this contract, if necessary.
(M) Suspension
18
If the Audit Firm fail to perform any of their obligations under this Contract, including the
carrying out of the service provided, the WBHB may, by written notice of suspension to the
Audit Firm, suspend all payments (Full/Part) to the Firm hereunder, such notice of
suspension shall specify the nature of the failure and with the request to the Firm to take
remedy of such failure within a period not exceeding thirty (30) days aft
N) Termination
The WBHB may be terminate by not less than thirty (30) days' (Written notice of termination)
for the following reasons:-
19
(a) if the Agency fails to remedy a failure in the performance of their obligations hereunder,
as specified in a notice of suspension hereinabove, within thirty (30) days of receipt of
such notice of suspension or within such further period as the Client may have
subsequently approved in writing;
(b) if the Firm become insolvent or bankrupt or enter into any agreement with their creditors
for relief of debt or take advantage of any law for the benefit of debtors or go into
liquidation or receivership whether compulsory or voluntary;
(c) if the Audit Firm submit to the Client a statement which has material effect on the rights,
obligations or interests of the Client and which the Agency know to be false;
(d) if, as the result of Force Majeure, the Agency are unable to perform their services.
(e) if the Client(WBHB), in its sole discretion and for any reason whatsoever, decides to
terminate this Contract.
O)Payment upon Termination
Upon termination of this Contract hereof, the Client shall make the following payments to the
Audit Firm:
(i) amount for items of service which have been executed prior to the date of termination
but payment for the same not yet made to the Audit Firm.
(ii) a proportionate sum being the amount of any expenditure reasonably incurred by the
Audit Firm for the Service partially performed.
P) Settlement of Dispute
Except where otherwise provided in the contract all questions and
disputes relating to claim, right, matter or thing whatsoever, in any
way arising out of relating to the contracts instructions, orders or
20
these conditions or otherwise concerning the works, or the executions or
failure to execute the same, whether arising during the progress of the
work or after the completionor abandonment thereof shall be dealt with
as mentioned hereinafter:
If the agency considers any work demanded of him to be outside the requirements
within 15 days request the Chairman of the Dispute Redressal Committee
in writing for written instruction or decision. Thereupon, the Dispute
Redressal Committee shall give its written instructions or decision within a
period of three months from the date of receipt of the Agency's letter. The
Dispute Redressal Committee shall be constituted with the following
officials as members -
(
1 Secretary, Housing Department, Government of West Bengal Chairman
2 Housing Commissioner, West Bengal Housing Board. Member
3 Director (Engineering), West Bengal Housing Board. Member Secretary and
Convenor
4 F.A.-cum-C.A.O., Finance Wing, West Bengal Housing Board. Member
This provision will be applicable irrespective of the value of the
works to which the dispute may relate."
21
Sec-3
WEST BENGAL HOUSING BOARD
QUALIFICATION
INFORMATION
PRE-QUALIFICATION APPLICATION
T
o
The Joint
Director (EP)
West Bengal
Housing
Board.
Ref Quotation for ............................................................. (Name of work)
.............................. .................. ............ ........................ ...........................
.............................. ........................... ....................................
...........................
............ [N.I.Q No ]
Dear sir,
Having examined the Statutory, Non statutory and NIQ documents, I /we
hereby submit all the necessary information and relevant documents for evaluation.
The application is made by me / us on behalf of .................. .....................
........................... In the capacity.................................... ........................ ......
......... ... ......... ....................... duly authorized to submit the same.
The necessary evidence admissible by law in respect of authority assigned to us on behalf of
the group of firms for Application and for completion of the contract documents is attached
herewith.
We are interested in bidding for the works given in
Enclosure to this letter. We understand that:
(a) Quotation Inviting & Accepting Authority can amend the scope & value of the
contract bid under this Service.
(b) Quotation Inviting & Accepting Authority reserves the right to reject any application
without assigning any reason;
Encl:- e-Filling:
1. Statutory documents.
2. Non statutory documents. . Signature of applicant including title
Date:- and capacity in which application is made
22
[23]
FORM OF AGREEMENT
This CONTRACT ( hereinafter called the "Contract" ) is made the day of the month of
_, 2017 between, on the one hand, The Joint Director(EP) , West Bengal
Housing Board, `ABASAN', 105, S. N. Banerjee Road, Kolkata - 700014 ( hereinafter called the
"Client" ) and, on the other hand, ( hereinafter called the "Agency" )
WHEREAS
(A) the Client has requested the Audit Firm to provide " Special Audit" as defined in the
General Conditions attached to this Contract ( hereinafter called the "Services" );
(B) the Agency, having represented to the Client that they have the required personnel have agreed to
provide the Services on the terms and conditions set forth in this Contract;
NOW THEREFORE the parties hereto hereby agree as follows:
1. The following documents attached hereto shall be deemed to form an integral part of this
Contract:
a) The Agreement
b) Letter of Acceptance
c) Addenda to the NIQ Document, if any
d) Form of Bid duly filled up
e) Instructions to Bidder
f) Financial Offer with Payment Schedule
g) Notice Inviting Quotation & The
General Conditions of Contract
h) Other Documents as agreed upon
2. The mutual rights and obligations of the Client and the Agency shall be as set forth in the Contract in
particular:
(a) the Agency shall carry out the Services in accordance with the provisions of the Contract,
and
(b) the Client shall make payments to the Agency in accordance with the provisions of the
Contract.
IN WITNESS WHEREOF, the Parties hereto have caused this Contract to be signed in their respective
names as of the day and year first above written.
FOR AND ON BEHALF OF
[CLIENT]
By
Authorized Representative
FOR AND ON BEHALF O
[ Chartered Accountant Firms ]
By
Authorized Representative
Sec-3
.
UNDERTAKING FOR NOT BLACKLISTED
We do hereby undertake that we have not been blacklisted or deregistered by any central/state government
department or public sector undertaking and also that none of our work was rescinded by the client after award
of contract during last 5 years.
.....................................................................
STAMP & SIGNATURE OF AUTHORIZED SIGNATORY
Sec-3
Photo Identity Card -
. Every photo-identity card issued by the Agency shall be in Form as below :-
Photo-Identity Card for Audit Party
(Name of the Chartered Accountant Firms
Name..................................................................
Official Designation ................................................ Identification No.
...................................................
Date of Issue. ........................................................ Valid up to
........................................................... Signature of the
cardholder.......................................
Signature of the issuing authority
Official Seal
Sec-3 Flow chart for on line EMD Transaction.
Signature Not Verified
Digitally signed by DEBASISH
CHAKRABARTY
Date: 2018.09.26 15:53:18 IST
Location: West Bengal
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