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West Bengal Housing Board, Kolkata, West Bengal
October, 16th 2018
                                    WEST BENGAL HOUSING BOARD
                                            (Estd. under W.B. Act XXXII of 1972)
                        `A B A S A N', 105, S. N. Banerjee Road, Kolkata ­ 700014,
                     Phone : (033) 2265-1965, 2264-1967 / 3966 / 8968 / 4974 / 0950. Fax : (033)
                            2264-1480 / 0979, Web site : www.wbhousingboard.in Email :
                                            wbhousingboard@gmail.com


 Memo .No:- 1085/JD(EP)/HB                                                          Dated :-26.09.2018

                                             NOTICE INVITING e- QUOTATION

                                    NIQ No:-WBHB/JD(EP)/NIQ-10 /2018-2019

            The Joint Director (EP), West Bengal Housing Board, invites e-Quotation(as
            ordered by Housing Commissioner, WBHB) for the work detailed in the
            table below. (Submission of Bid through online).for &on behalf of West Bengal
            Housing Board.

       Name of Work             Earnest             Cost of              Period covering      Officer    Eligibility of
                                Money              Bidding                                   in-charge      Bidder
                                                  documents                                  of the work
                                               (Non- refundable)
   Internal Audit of office
   of WBHB and analysisRs.25,000.00 To           Cost of Bidding    Internal Audit of         D.F.A        Bonafied and
   and     examination    of be deposited in   documents (which WBHB for 2018-19               Cum          Resourceful
                              the mode of                                                                    CAG/AG
   Annual     report    and ONLINE                    will be        and Analysis &           C.A.O.
   accounts of 8 nos. of (Netbanking /            communicated       Examination of           WBHB.      empanelled C.A.
   JSCs & 2 nos. of ASCS NEFT / RTGS)                later on)      Annual Report &                         Firm having
   i.e.                                          deposited by the      Accounts of                         experience in
1) Bengal Ambuja Housing in favour of           successful Bidder JSCs/ASCs for the                      similar nature of
Dev. Ltd. 2) Bengal Peerless `W est Bengal         during formal  year 2018-19 with a                    service fulfilling
Housing Dev. Co. Ltd. 3) Houaing Board'.        Agreement after    provision to renew                   requisite eligibility
Bengal Shrachi Housing                         issuance of LOA.     the same for two                    criteria as stated in
Dev. Ltd. 4) Bengal                              Cost of Bidding   more years on the                          the NIQ
Greenfield Housing Dev.                         document is not      same terms and                          Eligibility.
Co. Ltd 5) Bengal DCL                            required during  conditions subject to
Housing Dev. Ltd. 6)                             participation in      satisfactory
Bengal     Park    Chamber                             NIT.         performance and
Housing Dev. Ltd. 7)                                                 approval of the
Bengal Shelter Housing                                                  authority
Dev. Ltd. 8) Bengal Emami
Housing Ltd. 9) Bengal
Merlin Housing Dev. Ltd
10) Bengal Kyal Housing
Dev. Ltd.




 1
         In the event of e-filling, intending bidder may download the tender documents from the
         website: http://wbtenders.gov.in directly with the help of Digital Signature Certificate &
         necessary Earnest Money has be deposited by the bidder electronically:

          i) online through his net banking enabled bank account, maintained at any bank or:
         ii)offline through any bank by generating NEFT/ RTGS challan from the e-tendering portal.

               (i.      Net banking (any of the banks listed in the ICICI Bank Payment gateway) in
                        case
               (ii.     of payment through ICICI bank payment gateway.) Intending Bidder will get the
                         Beneficiary details from e-tender portal with the help of Digital Signature Certificate
                         and may transfer the EMD from their respective Bank

         .(ii. RTGS/NEFT in case of offline payment through bank account in any bank.)
         Intending bidder who wants to transfer EMD through NEFT/RTGS must read the instruction of the
         Challan
         generated from E Procurement site. Bidders are also advised to submit EMD of their bid, at least
         3 working days before the bid submission closing date as it requires time for processing of Payment of
         EMD

         Bidders eligible for exemption of EMD as per Govt. rule may avail the same and necessary documents
         regarding the exemption of EMD must be uploaded in the EMD folder of Statuary bid documents.


          2. Both Technical bid and Financial Bid are to be submitted in technical
             folder and financial folder concurrently duly digitally    signed in the website
             http://e-tender.wb.nic.in as per Tender time schedule stated in Sl. No. 11
              The documents submitted by the bidders should be properly indexed & digitally
       signed.
         3.     The FINANCIAL OFFER of the prospective Bidder will be considered only if the
      TECHNICAL
              Document of the Bidder found qualified.
              The decision of t he Tender committee, W .B.H.B. will be final and absolute in this
         respect.

          4. For any queries and clarification, interested Audit Firms may visit the office and may
             contact with DFA cum DCAO or his authorized person in the accounts wing at the
             address       mentioned below.

          5.          Address for Communication:             Dy. Financial Adviser cum Dy. Chief Accounts
    officer

                                                             WEST BENGAL HOUSING BOARD
                                                            `A B A S A N', 105, S. N. Banerjee Road,
                                                                      Kolkata ­ 700014,
                                                            Phone : (033) 2265-1965, 2264-1967.
                                                                Fax : (033)2264-1480/ 0979.
                                                               Web           site           :
         www.wbhousingboard.in
                                                                Email                              :
         wbhousingboard@gmail.com



2
         WBHB reserves the right to accept/reject any or all proposals without
         assigning any reason thereof.

    6.   Eligibility Criteria For Participation In The Quotation.

         a) Experience of CA Firms ­ The firm should have a minimum professional
         experience
            of 10 (Ten) years. Preferably in housing or real estate companies   and
            should be empanelled with CAG of India. having I.T. Regd. No., P. Tax
            certificate, PAN Card        No., GST Registration No/ The agency should
            possess GST Registration number and copies of necessary documents to this effect
            is to be submitted
         b) No. of Partners of the Firms ­ The firm should have minimum 5 (five) nos. of
             Part
             ners
             .
         c) Annual Turnover of the Firm ­ The firm should have a minimum average annual
         turnover of
               100.00 lacs (average of last three years) [documentary evidence should be
         produced]
          d) No. of Statutory Audit / Internal Audit ­ The firm should have an experience of
         carrying out minimum 05 (Five) nos. of Statutory Audit/ Internal Audit of housing or real
         estate companies/ State/ Central Govt., State / Central Govt. undertaking/ Statutory
         Bodies Constituted under the Statute of the Central/ State Govt. / Limited Company/
         Public Ltd. Co. having a minimum turnover of 100.00 crore in any of the last 3
         Financial Years. [.. Attach list of client with address, phone number, and nature of work
         year wise etc.& documentary evidences should also be produced]

         e) No. of qualified CA's with the Firm - The firm should have at least 3 employee
         Chartered Accountants on the date of Tender submission. [documentary evidence
         should be produced]

         f) Conflict of Interest ­ The firm a n d t h e d i r e c t o r s should not be associated in
         professional capacity or any capacity with the above mentioned 8 nos. Joint Sector
         Cos.(JSCs) & 2 nos. Assisted Sector Cos. (ASCs) /perform any job /or any other Group
         of Co attached with them for the period under review and upto submission of final
         report so as to have any conflict of interest. (Declaration in this respect has to be
         submitted)
         g) The Firm should have Head Office / Branch Office in Kolkata (Declaration in this
         respect has to be submitted)

         Bidding Process:
            The Technical Bid consisting of documents in support of eligibility criteria are
     required. Financial bid will be called from successful technically qualified firms. The
     Technical Bid will be evaluated w.r.t. eligibility criteria and on the basis of marks stated
     below.
             Evaluation of Technical Bid for the empanelment of Independent Auditors shall be
      made on the following basis: -


3
    Sl.   Particulars                                               Maximum Marks
    No                                                              Marks.
    1     Experience of CA firms                                    20
          At least 10 years                                                 15

          >10 to 15 years                                                   17


          >15 years .                                                       20

    2     Number of partners in CA firms                            20

          At least 5 partners                                               14

          >5-10 partners                                                    17

          >10 partners.                                                     20
    3     Annual Turnover of the Firm (Average of last 3 years)     20

          At least INR 100 lacs                                             14

          >INR 100 lacs To INR 200 lacs.                                    16

          >INR 200 lacs To INR 300 lacs.                                    18

          >INR 300 lacs .                                                   20



    4     No of companies (registered under Companies Act      ) 20
          /GOVT/Statutory bodies/ Housing or real        estate
          companies           having a minimum turnover of
          1 0 0 . 0 0 crore audited in the capacity of statutory
          auditors and / or Internal Auditor (At least 5
          companies/GOVT/Statutory bodies ) in any of the last
          3 Financial Years.

          At least 5 companies including /GOVT/Statutory bodies                  8
           Did not deal with housing or real estate companies
          At least 5 companies( dealt with housing or real estate                12
          companies)
          More than 5 to 10 companies including /GOVT/Statutory                  12
          bodies Did not deal with housing or real estate
          companies
          More than 5 to 10 companies                                            14
          ( dealt with housing or real estate companies)
          More than 10 companies including /GOVT/Statutory bodies
          Did not deal with housing or real estate companies                 16


4
              More than 10 companies dealt with housing or real estate                      20
              companies

     5       No. of qualified CA in the full time employment with                20
             the CA firms


             At least 3 CA's                                                                12


             > 3-6 CA's                                                                     16

             >6 CA's .                                                                      20

                                                                                 100


          Each Technical Bid having fulfilled minimum criteria set for all 5 categories will be
    evaluated by the Tender Evaluation Committee on the basis of the points as mentioned
    above i.e a maximum achievable score of 100.00.
    Those securing average score of 75 or above in Technical Bid will qualify for financial bid
    (WBHB reserves the right to reduce the average qualifying marks up to 63.)
     After opening the financial bids of the technically qualified Bidders the Financial evaluation
    statement will be sent to Tender Committee and Technical-Cum-Works-Committee, for their
    consent/objection, if any,

    7)       Documents to be submitted scanned copy         (In the E-Portal Only): -

         i) In respect of eligibility criteria Serial No. 1 & 2 scanned copy of Certificate
            issued
                a. by The Institute of Chartered Accountants of India on or after 1st
                   January, 2016/2017
                b. duly certified by 2 partners.

         ii) In respect of eligibility criteria Serial No. 3, scanned Copy of Income Tax
             Return


         iii) Tax Audited Report in3CD Form is to be furnished along with Balance Sheet & Profit
              and Loss A/c. and all schedules forming the part of Balance Sheet and Profit and
              Loss Account for the last 3 (Three) years (year just preceding the current Financial
              Year will be considered as year-1). Tax Audit report, Balance Sheet and Profit and
              Loss Account including all schedules forming the part of Balance Sheet and Profit
              and Loss Account should be in favour of applicant. No other name along with
              applicant name, in such enclosure will be entertained.
         iv)
              In respect of Serial No. 4 list of companies audited as on 31stMarch,2015,
              31stMarch, 2016 and 31st March, 2017 duly certified by two partners of the bidder
              in The following format.









5
         Sl. No.        Name of           Whether as               Year of        Turnover of the
                          the             Internal Auditor/        auditing       Company/GOVT/
                        Company           Statutory                               Statutory bodies
                       /GOVT/Sta          Auditor
                         tutory
                         bodies




         v)    In respect of Serial No. 5, list of CA employees duly certified by 2 (two)
              partners.
         vi) A copy of GST Registration No.
         vii) Income Tax return with acknowledgement for the current year including PAN
              Card.
         viii) Professional Tax (PT) certificate
         ix) Valid Trade license
         x) Power of Attorney (Authority to sign the Tender documents)
          xi) Partnership Deed (In case of partnership firm.) Memorandum of Association
               (in case of companies)
          xii) Prequalification Application as per          format given in Sec-3,Form­
               3(Qualification Information)
         xiii)Affidavit- Format for general affidavit shown in "Y"Section-3.
          xiv) Documentary evidence of C.A.G Empanelment.
          xv) Declaration along with documentary evidence towards H.O/ Branch office at
               Kolkata
         xvi)        Undertaking for not blacklisted as per Section -3


     Bidder should Quote their Rate inclusive all Taxes ( including GST as applicable )
    and shall have to comply with the provisions of Minimum wages Act
    including all the Statutory Levis as per Govt. Order.


    8.          Scope of Work

    A)        Internal Audit of WBHB consist of the following wings

              i) Finance Wing( i) General Accounts, ii) Work Accounts, iii) Refund Cell, iv) CPF
    Cell)
              ii) Production Wing ( i)Engineering works, ii) Engineering Planning, iii) Engineering
              Electrical
              iii) Architect Wing
              iv) Administrative Wing (i) General Section ii) Allotment Section iii) Documentation
              Cell, v) Pay Bill Cell, v) Law Cell

    Work of Accounts Wing in brief.
            1. Internal audit of all books and records of accounts wing




6
        2. Supervise & assist to maintain such Register/Ledger such as all personal ledgers
           (HIDCO, JVCs/ASCs), register for Assets (Movable & immovable) & Liabilities of
           WBHB etc. This is exemplary not exhaustive.
        3. Guide and assist in maintenance of proper books of records which ought to be
           maintained.
        4. Any other services and guide which may be required in connection with above work
           but not specifically mentioned.


    Work of Production Wing

        1. Internal audit of all books and records of Production wing
        2. To see that all registers and books of records are properly maintained as per
           requirement of the said wing to fulfil the object of WBHB as per WBHB Act

    Work of Architect Wing

        1. Internal audit of all books and records of Architect wing
        2. To see that all registers and books of records are properly maintained as per
           requirement of the said wing to fulfil the object of WBHB as per WBHB Act
        3. Guide and assist in maintenance of proper books of records which ought to be
           maintained.


    Work of Administrative Wing

        1. Internal audit of all books and records of Administrative wing/Allotment
           section/Documentation Cell/Land Cell//P.R. Cell/Pay-Bill Cell & store Section
           & Law Cell ( bills submitted and paid to the panel Advocates & payment
           made to the parties in compliance of Courts Order)
        2. To see that all registers and books of records are properly maintained as per
           requirement of the said wing to fulfil the object of WBHB as per WBHB Act
        3. Guide and assist in maintenance of proper books of records which ought to be
           maintained.

        B)    Examination and analysis of JVC/ASC accounts (Financial Year 2018-19)
             to pointed out the irregularities which has financial implication on the
             interest of WBHB. Name of the JVCs and ASCs are 1) Bengal Ambuja
             Housing Dev. Ltd.     2) Bengal Peerless Housing Dev. Co. Ltd. 3) Bengal
             Shrachi Housing Dev. Ltd, 4) Bengal Greenfield Housing Dev. Co. Ltd, 5)
             Bengal DCL Housing Dev. Ltd,       6) Bengal Park Chamber Housing Dev.
             Ltd, 7) Bengal Shelter Housing Dev.Ltd, 8) Bengal Emami Housing Ltd, 9)
             Bengal Merlin Housing Dev.Ltd, 10) Bengal Kyal Housing Dev. Ltd.

        1. Scrutinize/verify the audited accounts of the 8 (eight) Joint Sector and 2
           (two) Assisted Sector Companies.

        2. Shall assess whether the audited accounts of the company reflects actual
           financial position of the company.
        3. Whether there have been under statement of revenue or overstatement of
           expenditure which in effect understates profit of the company and thereby reducing
           quantum of dividend.



7
          4. Whether there is any diversion of fund from the concerned JSC / ASC to it's
              subsidiary or related company.
          5. Verify Project Accounts & project-wise cost analysis of running project to find out
              the construction cost per sq.ft including selling rate per sq.ft.
          6. Scrutinise, whether the cost of sales and selling price of flat in each project. Have
              the selling price of HIG flats differed from market rate prevalent during the period
              with reason if any.
          7. Verify the valuation of shares at the end of each Financial Year i.e 31st March 2019.
          8. List of shareholders along with nos. of share held by them against issued & paid up
              share capital.
          9. Whether there is any secured & unsecured loan taken/loan given by the
              JSCs/ASCs and also any repayment is ether made/received by the concerned
              JSCs/ASCs, if yes, then submit a complete detail with the present status.
          10. Whether any subsidiary company, LLP/SPV has been created, if yes, then submit a
              detail report.
          11. Whether any amount of fund has been diverted from one project to another.
          12. Scrutinise the detail of Foreign Payments if any
          13. Scrutinise the investment if any
          14. Any other irregularities which will be found to be required in case of a particular
              company
          15. Verify the minutes books of JVCs/ASCs.
    9. No Mobilization Advance will be allowed.

    10. Bids shall remain valid for a period not less than 120 (One hundred twenty) days after
    the dead line date of Bid submission. If the bidder withdraws the bid during the period of bid
    validity, without any valid reason, the earnest money as documented will be forfeited
    forthwith without assigning any reason thereof or necessary appropriate legal action may be
    taken against the Bidder.




    11.      Important Information: Date & Time schedule

               Sl.No.                Particulars                             Date& Time

               1.       Date of uploading of N.I.Q. and                 26.09.2018 AT 18.00 HRS
                        Bid
                        Documents (online) (Publishing Date)
               2.       Date & time of start of downloading             26.09.2018 AT 18.00 HRS
                        Bid
               4        Documents  (Online)
                        Date and Time    of Pre-Bid meeting in          04.10.2018 AT 15.00 HRS
                        the Board room of WBHB
               5.       Date & time of start of Bid submission          10.10.2018 AT 18.00 HRS
                        (On line)
               6.       line)
                        Date & time of closing of Bid                   29.10.2018 AT 11.00 HRS
                        Submission
               7.       (On line)                                       31.10.2018 AT 11.00 HRS
                        Date & time of Bid opening for
                        Technical Proposals (Online)




8
              8.      Date of uploading         list of                To be notified after
                      technically qualified      bidders               evaluation of
                      (online)                                         Technical Bid.
              9.                                                       To be notified during
                      Date & time of Bid opening             for
                      Financial Proposal (Online)                      uploading of Technical
                                                                       Evaluation Sheet of Bidders


           {NB.
           Further corrigendum and addendum if issued, will be
           published only on e- tender website.}

           LOCATION OF CRITICAL EVENT
            Pre-Bid Meeting & Bid Opening ­West Bengal Housing Board
                                            ABASON BUILDING-3rd Floor
                                           105, SN Banerjee Road,
                                             Kolkata-700014




    12.   The Quotation Inviting Authority reserves the right to reject any application
          for participating in biddin g process and to accept or reject any offer without
          assigning any reason whatsoever and is not liable for any cost that might
          have incurred by any Quotationer at the stage of Bidding.

    13    Released of EMD: The Earnest Money of every technically
          disqualified Tenderer as well as that of every technically
          qualified tenderer other than L.1 (i.e. 1 s t lowest tenderer) and L2
          (i.e. 2 n d lowest tenderer) tenderers shall be released after the
          comparative statement has been prepared and approved.
          The Earnest Money of L2 Bidder shall be released after L1
          Bidder has accepted theLOI (i.e. Letter of intent)
          The Earnest Money of L1 Bidder shall, after he has accepted the
          LOI (i.e. Letter of Intent), be credited to the account of W BHB as
          10% security deposit of the work which will be paid on successful
          completion of the job.

    14.   Prospective applicants are advised to note carefully the minimum
          qualification criteria as mentioned in N I Q `and various conditions in
          "Conditions of Contract", before Quotationing the bids.

    15. No Conditional/ Incomplete Quotation will be accepted under any circumstances.
        In case of ascertaining the authority of the intending bidders at any stage of
        Quotation process or execution of work, necessary registered irrevocable
        power of attorney in original is to be produced for verification as and when
        asked for by the Quotation Inviting & Accepting Authority / Officer -in-
        Charge.



9
     16. During the scrutiny, if it comes to the notice to Quotation inviting authority
         that the credential or any other paper found incorrect/ manufactured/
         fabricated, that bidder would not be allowed to participate in the
         Quotation and that application will be out rightly rejected without any
         prejudice.
        The Quotation Inviting Authority reserves the right to cancel the N.I.Q.
        due to unavoidable circumstances without assigning any reason, whatsoever,
        to the bidders and no claim in this respect will be entertained.

     17 . During the process of scrutiny of Quotation document, the Quotation inviting
          authority or his authorized representative may verify the credential and other
          related documents as submitted by the Bidders with the original, if
          necessary. After verification, if it is found that the documents submitted by
          the Bidders is either

            manufactured or false, the bid submitted by the Bidder will be summarily
           rejected and the Earnest Money deposited by the bidder will be forfeited by
           the Quotation Inviting Authority without assigning any reason thereof.

     18. WBHB requires that the agency will provide professional services and impartial
         advice and all times, hold the WBHB's interest paramount, strictly avoid
         conflicts with other assignments or their own corporate/Firms interest and act
         without any consideration for future work.

     19. The set of Quotation/Bidding Documents comprises the documents listed below:
         i) Notice Inviting Quotation with all addenda & corrigendum, if any.
          ii) Instruction to Bidders
         iii) Financial offer

     20. The documents forming the Contract shall be interpreted in the following order of
     priority:
              i) Agreement,
              ii) Letter of Acceptance,
              iii) Notice to proceed with the work (i.e. Work Order),
               iv) Contractor's Bid,
                v) Contract Data

     21.    Qualification criteria.
             The Quotation inviting & Accepting Authority through a `Quotation
             Evaluation Committee' will determine the eligibility of each bidder. The
             bidders shall have to meet all the minimum criteria regarding:
             Experience/Credential.
             The eligibility of a bidder will be ascertained on the basis of the digitally
             signed documents in support of the minimum criteria as mentioned in NIQ.
             If any document submitted by a bidder is found either manufactured or
             false, in such cases the eligibility of the bidder/ Quotationer will be out
             rightly rejected at any stage without any prejudice with forfeiture of
             earnest money forthwith or will be debarred from participation in any

10
             Quotation within the jurisdiction of W BHB for a period of 1 (one) year
             or more as deemed fit by the Quotation Inviting authority.

         22. "Where an individual person holds a digital certificate in his own name
            duly issued to him against the company or the firm of which he happens to
            be director or partner, such individual person shall, while uploading any
            Quotation for and on behalf of such company or firm, invariably
            upload a copy of registered power of attorney showing clear authorization
            in his favour by the rest of the directors of such company or the partners
            of such firm, uploading such Quotation. The power of attorney shall have
            to be registered in accordance with the provisions of the Registration Act,
            1998"

         23. Deduction of Taxes & duties:- As applicable, as per norms.

         24. There should not be conflict of interest for the work mentioned in tender.
            The bidder should submit clear declaration that there is no conflict of interest
            and there will be no conflict of interest till the works completed and accepted
            by the authority.

         25. In case of any dispute it will be under Calcutta jurisdiction.




         26. Conflict of Interest : The bidder shall not have a conflict of interest for
         discharge of assignment. Any bidder found to have a conflict of interest shall be
         disqualified. In the event of disqualification, the authority shall forfeit the earnest
         money, other compensation and damages if any caused to the authority the
         bidder will be liable to compensate. The bidder shall have to submit declaration
         for having no conflict of interest in discharging the assignment.

        27. Joint Venture will not be allowed

     28.Payment terms:
      The payment against the satisfactory services provided by the firm is subject to the
     following terms and conditions:
     The price quoted by the Firm, should be valid for the entire
     contract period. Payment shall be made quarterly at agreed rates ie.
     20% of total fees in every quarter & 40 % payment in 4th quarter after completion of the entire
     work.
      No price variation would be allowed during the contract period.

     Bidder should Quote their Rate in lump-sum, inclusive all Taxes in BOQ only nowhere
     else.

      ( including GST as applicable ) and shall have to comply with the provisions of
     all the Statutory Levis as per Govt. Order.



                                                                            Joint Director (EP)
                                                                           West    Bengal     Housing
                                                                           Board


11
Memo .No:- 1085/1(6)JD(EP)/HB                                             Dated :-26.09.2018

        Copy forwarded for kind information & wide circulation to the :-
       1. Principal Accountant General (A&E), West Bengal, Treasury Buildings, 2,
          Govt. Place West, Kolkata -- 700001.
       2. Principal Accountant General (Audit), West Bengal, Treasury Buildings, 2,
          Govt. Place West, Kolkata -- 700001. .
       3. Accountant General (Receipt Works & Local Bodies Audit), West Bengal, CGO
          Complex, 3rd MSO Building, 5th Floor, Block DF, Sector I, Salt Lake, Kolkata-700064
       4. Vice-Chairman, HRBC, St. Georges Gate Road, Kol.
       5. The Institute of Chartered .Accounts of India, ICAI Bhawan
          Anadilal Poddar Sarani (Rssell Street) Kolkata,70007
       6. Institute of Cost Accountant of India,12,Sudder Street,Kolkata-700016
        .
                                                                        Joint Director (EP)
                                                                   West Bengal Housing Board.


Memo .No:- 1085/2(9)JD(EP)/HB                                             Dated :-26.09.2018

       Copy forwarded for kind information to the :-
       1.   Secretary, Housing Department, Govt of West Bengal, N.S. Building,1,K.S. Road,
            Kolkata -1
       2.   Engineer-in-Chief, Housing Dept. Govt. of West Bengal, N.S. Building,1,K.S. Road,
            Kolkata -1
       3.   Chief Engineer, Housing Dept. Govt. of West Bengal, N.S. Building,1,K.S. Road,
            Kolkata -1
       4.   Housing Commissioner, WBHB
       5.   JHC&Secretary, WBHB
       6.   Director (Engg.),WBHB for information & necessary action with the request to please
            publish the same(Abridge) in local Leading 3(Three) dailies(Bengali, English and
            Hindi)
       7.   FA-Cum-CAO,W BHB
       8.   L.A.O./AHC-I/AHC-II, W BHB with the request to publish the Notice in BOARD's Web
            site.
       9.   Notice Board


                                                                        Joint Director (EP)
                                                                West Bengal Housing Board.




12
                                   WEST BENGAL HOUSING BOARD
                                             Section-1
                                       INSTRUCTION TO BIDDERS
                GENERAL
       General guidance for e-QUOTATION
       Instruction/Guidelines for Quotations for electronic submission of the
       Quotations online have been annexed for assisting the contractors to
       participate in e-QUOTATION.
       1.    Work Background
              West Bengal Housing Board (hereinafter referred to as "WBHB" or the "Client")
              intends to engage reputed Chartered Accountant Firms for special audit on
              accounts of the below mentioned 8 nos. Joint Sector Cos. (JSCs) & 2 nos.
              Assisted Sector Cos. (ASCs) and report thereon.

                WBHB invites request for NIQ to appoint a reputed Audit firm for the above
                mentioned Services for 8 nos. Joint Sector Cos. (JSCs) & 2 nos. Assisted Sector
                Cos. (ASCs) of West Bengal Housing Board, which comes under the purview of
                this special Audit
               Above details are tentative and are subject to change. Above description is given
               only for the purpose of submitting the proposal.

          2       Scope of Work

     A)       Internal Audit of WBHB consist of the following wings

               i) Finance Wing( i) General Accounts, ii) Work Accounts, iii) Refund Cell, iv) CPF
     Cell)
               ii) Production Wing ( i)Engineering works, ii) Engineering Planning, iii) Engineering
               Electrical
               iii) Architect Wing
               iv) Administrative Wing (i) General Section ii) Allotment Section iii) Documentation
               Cell, v) Pay Bill Cell, v) Law Cell

     Work of Accounts Wing in brief.
              1. Internal audit of all books and records of accounts wing



13
          2. Supervise & assist to maintain such Register/Ledger such as all personal
             ledgers (HIDCO, JVCs/ASCs), register for Assets (Movable & immovable) &
             Liabilities of WBHB etc. This is exemplary not exhaustive.
          3. Guide and assist in maintenance of proper books of records which ought to be
             maintained.
          4. Any other services and guide which may be required in connection with above work
             but not specifically mentioned.

     Work of Production Wing
          1. Internal audit of all books and records of Production wing
          2. To see that all registers and books of records are properly maintained as per
             requirement of the said wing to fulfil the object of WBHB as per WBHB Act


     Work of Architect Wing

          1. Internal audit of all books and records of Architect wing
          2. To see that all registers and books of records are properly maintained as per
             requirement of the said wing to fulfil the object of WBHB as per WBHB Act
          3. Guide and assist in maintenance of proper books of records which ought to be
             maintained.

     Work of Administrative Wing

          1. Internal audit of all books and records of Administrative wing/Allotment
             section/Documentation Cell/Land Cell//P.R. Cell/Pay-Bill Cell & store Section
             & Law Cell ( bills submitted and paid to the panel Advocates & payment
             made to the parties in compliance of Courts Order)
          2. To see that all registers and books of records are properly maintained as per
             requirement of the said wing to fulfil the object of WBHB as per WBHB Act
          3. Guide and assist in maintenance of proper books of records which ought to be
             maintained.


     B)   Examination and analysis of JVC/ASC accounts (Financial Year 2018-19) to
          pointed out the irregularities which has financial implication on the interest of
          WBHB. Name of the JVCs and ASCs are 1) Bengal Ambuja Housing Dev. Ltd.
          2) Bengal Peerless Housing Dev. Co. Ltd. 3) Bengal Shrachi Housing Dev. Ltd,
          4) Bengal Greenfield Housing Dev. Co. Ltd, 5) Bengal DCL Housing Dev. Ltd, 6)
          Bengal Park Chamber Housing Dev. Ltd, 7) Bengal Shelter Housing Dev.Ltd, 8)
          Bengal Emami Housing Ltd, 9) Bengal Merlin Housing Dev.Ltd, 10) Bengal Kyal
          Housing Dev. Ltd.

          1. Scrutinize/verify the audited accounts of the 8 (eight) Joint Sector and 2
             (two) Assisted Sector Companies.
          2. Shall assess whether the audited accounts of the company reflects actual
             financial position of the company.
          3. Whether there have been under statement of revenue or overstatement of
             expenditure which in effect understates profit of the company and thereby reducing
             quantum of dividend.
          4. Whether there is any diversion of fund from the concerned JSC / ASC to it's
             subsidiary or related company.


14
          5. Verify Project Accounts & project-wise cost analysis of running project to find out
              the construction cost per sq.ft including selling rate per sq.ft.
          6. Scrutinise, whether the cost of sales and selling price of flat in each project. Have
              the selling price of HIG flats differed from market rate prevalent during the period
              with reason if any.
          7. Verify the valuation of shares at the end of each Financial Year i.e 31st March 2019.
          8. List of shareholders along with nos. of share held by them against issued & paid up
              share capital.
          9. Whether there is any secured & unsecured loan taken/loan given by the
              JSCs/ASCs and also any repayment is ether made/received by the concerned
              JSCs/ASCs, if yes, then submit a complete detail with the present status.
          10. Whether any subsidiary company, LLP/SPV has been created, if yes, then submit a
              detail report.
          11. Whether any amount of fund has been diverted from one project to another.
          12. Scrutinise the detail of Foreign Payments if any
          13. Scrutinise the investment if any
          14. Any other irregularities which will be found to be required in case of a particular
              company
          15. Verify the minutes books of JVCs/ASCs.



     (A) PREPARATION OF BIDS
     1. Registration of bidder
             Any bidder willing to take part in the process of e-QUOTATION will have
             to be enrolled and registered with the Government system through log In
             on to Https://eQuotation.wb.nic.in (or on the web portal of West Bengal
             Housing Board). The contractor is to click on the link for e-QUOTATION
             site as given on the web portal.
     2.     Digital Signature Certificate (DSC)
             Each bidder is required to obtain a class-II or class-III Digital Signature
             Certificate (DSC) for submission of Quotations from the approved service
             provider of the National Informatics Centre (NIC) on payment of requisite
             amount. Details are available at the website stated in clause-1 above.
             DSC is given as a USB e-Token.
     3.     Collection of Quotation Documents
            The Bidder can search & download NIQ and bid documents
            electronically from computer once he logs on to the website mentioned
            above using the Digital Signature Certificate. This is the only mode of
            collection of Quotation documents.

     5.     Pre-Bid meeting :- Provision of pre-bid meeting




15
                                                       Section -2

         (B).SUBMISSION OF BIDS
               Bids are to be submitted through online to the website stated in Cl. 1 in two
               folders at a time for each work, one in Technical Proposal & the other in
               Financial Proposal before the prescribed date & time using the Digital
               Signature Certificate (DSC). The documents are to be uploaded virus
               scanned copy duly Digitally Signed. The documents will get encrypted
               (transformed into non readable formats).



          a).  Technical proposal (ALL THE DOCUMENTS MENTIONED BELOW SHOULD BE
          UPLOADED IN TECH_FILE OF THE TECHNICAL COVER)
               The Technical proposal should contain scanned copies of the following

              Cover Containing (Packet 1)

         1.   Particulars relating to Qualification of Bidder ­ Eligibility and       Qualification
              Criteria as per Clause 6.
                          
         2. The Technical proposal should contain scanned copy/ copies of e-procurement chalan.

         3. Self attested copies of PAN CARD, EPF Code No., Professional Tax Enrolment
         No. and GST Registration Certificate/ The agency should possess GST Registration number
         and copies of necessary documents to this effect is to be submitted , Latest IT Return
                         4
    






         4.   A written Power of Attorney authorizing the signatory of the bid.


         5.
              i) Prequalification Application as per           format given in Sec-3,Form­
                   3(Qualification Information)
              ii) Affidavit- Format for general affidavit shown in "Y"Section-3.
               iii) Documentary evidence of C.A.G Empanelment.
               iv) Declaration along with documentary evidence towards H.O/ Branch office at
                    Kolkata
              v) Undertaking for not blacklisted as per Section -3


         b) . Financial Proposal
                (Packet 2)

                 i)      The financial proposal contain the Bill of quantities (BOQ), the Firm is

16
                      to quote the rate (Lumsum) online, through computer in the space marked
                      for quoting rate in the BOQ.
     .
     C)       Audit Firm should provide photo identity of deployed person (as per sec-3)
              The photo-identity card shall convey a full-face image in colour, full name of the
     person
              of the Chartered Accountant Firms and the identification number of the individual to
              whom the photo identity card is issued.
              The photo-identity card shall be maintained up to date and any change in the particulars
              shall be entered therein. Any loss or theft of photo-identity card will be immediately
              brought to the notice of the Agency that issued it.

     (D)      Quotation Evaluation committee (TEC)

                  a. Opening and evaluation of Quotation :-
                        i. If any Quotationers exempted from payment of EMD, copy of relevant
                           order needs to be furnished.

                           ii. Technical proposals will be opened jointly by The Joint Director(EW)
                               and any other Engineer Officer(s) of W BHB (holding DSC)
                               electronically from the web site using their Digital Signature Certificate.


                          iii. Intending Quotationers may remain present, if they so desire.

                          iv. Cover containing Technical documents should be opened first. If there is
                              any deficiency in the statutory documents, the Quotation will summarily be
                              rejected.
                           v. Decrypted (transformed into readable formats) documents of folder-1 will
                              be downloaded and handed over to the Quotation Evaluation Committee.

                          vi. Bid opening summary of the Technical Bid is then uploaded to send
                              email to all the participating Bidders.

                          vii. Pursuant to scrutiny and decision of the Quotation Evaluation Committee,
                               the summary list of Qualified & Non-qualified Bidders for the work
                               (mentioning the serial number) will be uploaded in the web portals.
                         viii. While evaluation, the committee may summon the QUOTATIONERs and
                               seek clarification / information or additional documents .if these are not
                               produced within the stipulated time frame, their proposals will be liable for
                               rejection.

      (E).     Penalty for suppression / distortion of facts/Non Performance/Losses

               Submission of false document by Quotationers strictly prohibited and in case of such act by the
               Quotationers the same may be referred to the appropriate authority for prosecution as per relevant
               IT Act with forfeiture of earnest money forthwith.




17
          (F).      REJECTION OF BID

                    The Employer (Quotation accepting authority) reserves the right to accept or reject any Bid and to
                    cancel the Bidding processes and reject all Bids at any time prior to the award of Contract without
                    thereby incurring any liability to the affected Quotationer or Quotationers or any obligation to inform
                    the affected Quotationer or QUOTATIONERs of the ground for Employer's (Quotation accepting
                    authority) action.

          (G)       Opening of Financial Bid
                    a) Financial proposals will be opened by the Joint Director(EP) along with other
                    authorised Engineer Officer(s) of WBHB electronically as per schedule date, time place.
                    b) After opening of Financial Bid if situation demands, the Joint Director(EW) WBHB may call off-
                    line open Bid among the Bidders to lower down the offer rate further.

          (H)       Award of Contract

                    TheQuotationer whose Bid has been accepted will be notified by the Quotation Inviting and
                    Accepting Authority/DFA cum CAO of WBHB through acceptance letter/ Letter of Acceptance. The
                    Letter of Acceptance will constitute the formation of the Contract. The Agreement in Printed
                    Quotation Form will incorporate all necessary documents e.g. LOA, N.I.Q.with all addenda-
                    corrigendum, Instruction to Bidders terms and condition and the same will be executed between the
                    Quotation Accepting Authority and the successful QUOTATIONER.

               Throughout these bidding documents, the terms `bid' and `Quotation' and their
              Derivatives (bidder/Quotation, bid/Quotation, bidding/QUOTATION, etc.) are synonymous.
     (I) NOTIFICATION OF AWARD

                    Prior to expiration of the period of bid validity prescribed by the Employer, the Employer will notify
                   the successful bidder by e-mail confirmed by registered letter that his bid has been accepted.
                  The notification of award will constitute the formation of the Contract.
                   Upon final selection of the bidder, the Employer will promptly notify the other bidders that their bids
                   have been unsuccessful.
                 Signing of Agreement
                   At the same time that he notifies the successful bidder that his bid has been accepted, the
                   Employer will send the bidder the Form of Agreement provided in the NIQ documents, incorporating all
                   agreements between the parties.

              Within seven days of receipt of the Form of Agreement, the successful bidder shall sign the Form
              and return it to the Employer.
      (K) Issue of Notice to Commence
               If the Audit Firm fails to commence works from the date of issue of Notice to Commence
               Work, that will constitute a breach of contract and in that case the Employer will have right to
               terminate the Agency with forfeiture of EMD/ SD.

          (L)     EXTENSION OF TIME
      .           The Board reserves the right to extend the Services period
                  without prejudice to the terms and conditions of this contract, if necessary.

          (M) Suspension



18
     If the Audit Firm fail to perform any of their obligations under this Contract, including the
     carrying out of the service provided, the WBHB may, by written notice of suspension to the
     Audit Firm, suspend all payments (Full/Part) to the Firm hereunder, such notice of
     suspension shall specify the nature of the failure and with the request to the Firm to take
     remedy of such failure within a period not exceeding thirty (30) days aft




     N) Termination

            The WBHB may be terminate by not less than thirty (30) days' (Written notice of termination)
            for the following reasons:-



19
        (a) if the Agency fails to remedy a failure in the performance of their obligations hereunder,
            as specified in a notice of suspension hereinabove, within thirty (30) days of receipt of
            such notice of suspension or within such further period as the Client may have
            subsequently approved in writing;

        (b) if the Firm become insolvent or bankrupt or enter into any agreement with their creditors
            for relief of debt or take advantage of any law for the benefit of debtors or go into
            liquidation or receivership whether compulsory or voluntary;


        (c) if the Audit Firm submit to the Client a statement which has material effect on the rights,
            obligations or interests of the Client and which the Agency know to be false;

        (d) if, as the result of Force Majeure, the Agency are unable to perform their services.

        (e) if the Client(WBHB), in its sole discretion and for any reason whatsoever, decides to
            terminate this Contract.



     O)Payment upon Termination

        Upon termination of this Contract hereof, the Client shall make the following payments to the
        Audit Firm:

        (i)     amount for items of service which have been executed prior to the date of termination
                but payment for the same not yet made to the Audit Firm.

        (ii) a proportionate sum being the amount of any expenditure reasonably incurred by the
            Audit Firm for the Service partially performed.




     P) Settlement of Dispute

               Except where otherwise provided in the contract all questions and
              disputes relating to claim, right, matter or thing whatsoever, in any
              way arising out of relating to the contracts instructions, orders or


20
              these conditions or otherwise concerning the works, or the executions or
              failure to execute the same, whether arising during the progress of the
              work or after the completionor abandonment thereof shall be dealt with
              as mentioned hereinafter:
              If the agency         considers any work demanded of him to be outside the requirements
              within 15 days request the Chairman of the Dispute Redressal Committee
              in writing for written instruction or decision. Thereupon, the Dispute
              Redressal Committee shall give its written instructions or decision within a
              period of three months from the date of receipt of the Agency's letter. The
              Dispute Redressal Committee shall be constituted with the following
              officials as members -




          (
      1       Secretary, Housing Department, Government of West Bengal           Chairman

      2       Housing Commissioner, West Bengal Housing Board.                   Member

      3       Director (Engineering), West Bengal Housing Board.                 Member Secretary and
                                                                                 Convenor
      4       F.A.-cum-C.A.O., Finance Wing, West Bengal Housing Board.          Member



            This provision will be applicable irrespective of the value of the
     works to which the dispute may relate."




21
                                                 Sec-3
                                     WEST BENGAL HOUSING BOARD
                                           QUALIFICATION
                                            INFORMATION

                                           PRE-QUALIFICATION APPLICATION
       T
       o
       The Joint
       Director (EP)
       West Bengal
       Housing
       Board.

      Ref Quotation for ............................................................. (Name of work)
      .............................. .................. ............ ........................ ...........................

                             .............................. ........................... ....................................
                             ...........................
                             ............ [N.I.Q No                                           ]

      Dear sir,
                  Having examined the Statutory, Non statutory and NIQ documents, I /we
       hereby submit all the necessary information and relevant documents for evaluation.

       The application is made by me / us on behalf of .................. .....................
       ........................... In the capacity.................................... ........................ ......
       ......... ... ......... ....................... duly authorized to submit the same.
       The necessary evidence admissible by law in respect of authority assigned to us on behalf of
       the group of firms for Application and for completion of the contract documents is attached
       herewith.

       We are interested in bidding for the works given in

       Enclosure to this letter. We understand that:

       (a)        Quotation Inviting & Accepting Authority can amend the scope & value of the
                  contract bid under this Service.
       (b)        Quotation Inviting & Accepting Authority reserves the right to reject any application
                  without assigning any reason;

                     Encl:- e-Filling:

        1. Statutory documents.
        2. Non statutory documents.                           . Signature of applicant including title
     Date:-                                                  and capacity in which application is made


22
[23]
                                      FORM OF AGREEMENT


This CONTRACT ( hereinafter called the "Contract" ) is made the             day of the month of
                _, 2017 between, on the one hand, The Joint Director(EP) , West Bengal
Housing Board, `ABASAN', 105, S. N. Banerjee Road, Kolkata - 700014 ( hereinafter called the

"Client" ) and, on the other hand,                         ( hereinafter called the "Agency" )

WHEREAS
(A) the Client has requested the Audit Firm to provide " Special Audit" as defined in the
    General Conditions attached to this Contract ( hereinafter called the "Services" );
(B) the Agency, having represented to the Client that they have the required personnel have agreed to
    provide the Services on the terms and conditions set forth in this Contract;

NOW THEREFORE the parties hereto hereby agree as follows:

    1. The following documents attached hereto shall be deemed to form an integral part of this
        Contract:
            a) The Agreement
      b) Letter of Acceptance
      c) Addenda to the NIQ Document, if any
      d) Form of Bid duly filled up
      e) Instructions to Bidder
      f) Financial Offer with Payment Schedule
      g) Notice Inviting Quotation & The
      General Conditions of Contract
       h) Other Documents as agreed upon
2. The mutual rights and obligations of the Client and the Agency shall be as set forth in the Contract in
particular:
        (a) the Agency shall carry out the Services in accordance with the provisions of the Contract,
               and
        (b) the Client shall make payments to the Agency in accordance with the provisions of the
               Contract.


IN WITNESS WHEREOF, the Parties hereto have caused this Contract to be signed in their respective
names as of the day and year first above written.

                                                                 FOR AND ON BEHALF OF
                                                                         [CLIENT]
                                                                 By
                                                                   Authorized Representative


                                                                FOR AND ON BEHALF O
                                                           [   Chartered Accountant Firms ]

                                                                 By
                                                                      Authorized Representative
                                        Sec-3


                                   .


                               UNDERTAKING FOR NOT BLACKLISTED

We do hereby undertake that we have not been blacklisted or deregistered by any central/state government
department or public sector undertaking and also that none of our work was rescinded by the client after award
of contract during last 5 years.




                                                 .....................................................................
                                                STAMP & SIGNATURE OF AUTHORIZED SIGNATORY
                                Sec-3




    Photo Identity Card -
.     Every photo-identity card issued by the Agency shall be in Form as below :-

                     Photo-Identity Card for Audit Party
                  (Name of the Chartered Accountant Firms

Name..................................................................
Official Designation                         ................................................ Identification No.
...................................................
Date of Issue. ........................................................ Valid up to
...........................................................       Signature         of       the
cardholder.......................................

                                                                           Signature of the issuing authority
                                                                                                       Official Seal




                      Sec-3                          Flow chart for on line EMD Transaction.
Signature Not Verified
Digitally signed by DEBASISH
CHAKRABARTY
Date: 2018.09.26 15:53:18 IST
Location: West Bengal

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