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Andhra Pradesh State Fisherman Co-Operative Societies Federation Ltd, Vijayawada, Andhra Pradesh
September, 04th 2021

ANDHRAPRADESH STATE FISHERMAN CO-OPERATIVE
SOCIETIES FEDERATION LTD (AFCOF)

O/o The Commissioner of Fisheries, Poranki, Bandar Road, Vijayawada – 521137
9440814761 / 62

EXPRESSION OF INTEREST

For

CONDUCTING OF INTERNAL AUDIT


INVITATION FOR EXPRESSION OF INTEREST

AP State Fisherman co-operative Societies Federation Ltd, AP, Vijayawada invites sealed
Expression of Interest (EOI) from CHARTERED ACCOUNTANTS.
The EOI Document containing the details of qualification criteria, submission requirement,
brief objective & scope of work and evaluation criteria etc. can be downloaded from the
website https://fisheries.ap.gov.in/.
Further details, if any, may be obtained from AP State Fisherman co-operative Societies
Federation Ltd, AP, Vijayawada, during working hours.
Last date for submission of EOI is 13-09-2021 till 3:00 PM hrs. through mail : gmafcof@gmail.com
with EMD of Rs 10,000/- payable through online to the bank account of AP State Fisherman co-
operative Societies Federation Ltd, AP, Vijayawada may be submitted mentioning “EOI for
conducting of internal audit of AFCOF. Other mode of submission of EOI is not acceptable.

The Managing Director,
AP State fisherman Co-operative Societies Federation Ltd

O/o The Commissioner of Fisheries,
Poranki, Bandar Road, Vijayawada.521137

9440814761 / 62

Note: AFCOF or any of its designates reserves the right to cancel this request for EoI and/or
invite afresh with or without amendments, without liability or any obligation for such request
for EoI and without assigning any reason. Information provided at this stage is indicative and
AFCOF reserves the right to amend/add further details in the EoI.

2
EOI DOCUMENT
Table of Contents

Invitation for Express of Interest ………………………….…………………………….………. 02
Back Ground …………………...……………………………………………………….………. 04
Present Status of AFCOF HSD Outlets ………………………………………………………….05
Purpose of EOI…………………………………………….…………………………….………. 05
Scope of the Internal Audit………………………………………………………………………06
Terms & Conditions……………………………………………………………………………...06
Who can apply…….……………………………………………………………………………...06
Authorized Signatory………..…………………………………………………………………....07
Documents to accompany EOI………………………………………………………..…………..07
Condition under which EOI is issued……………………………….………………..…………...07
EMD………………………....…………………………………………….………….…………..08
Venue & Dead line for submission of proposal………………………….…..……….…………..08
Last Date of submission of EOI………………….…………….……….…………….…………..08
Formats for submission ………………..……………………………….………….……………..09
Form I – Application ………...…………………………………………….……………………..10
Form II – Declaration .…...……..…………….…………………………………………………..11
Form III – Financial Bid…. ……..…………..…………………………………………………..12

3
EOI DOCUMENT
Expression of Interest Document

Engagement of Chartered Accountants for
Conducting of Internal Audit of AFCOF

1) Background:
 The Andhra Pradesh State Fishermen Cooperative Societies Federation Limited (AFCOF) is an

apex society registered under APCS Act 1964 in the year 1987.
 AFCOF is under the administrative control of the Department of Fisheries, Government of Andhra

Pradesh.
 The AFCOF is included in the IXth Schedule of A.P .Re-Organization Act 2014.
 Accordingly the AFCOF has been divided into two units for A.P. State and Telangana State w.e.f.

2-6-2014.
 The Andhra Pradesh unit is looking after the HSD Outlets located in Coastal Andhra Pradesh.
 At present the main activity of AFCOF is operation of HSD Outlets.

 The HSD Outlets accounts are decentralized and working capital is given to the Outlets for

operation
 The Head Office accounts wing look after release of department funds, consolidation of accounts of

Head Office and HSD Outlets and Audit of Accounts etc.,

 There are 8 HSD outlets operating at Visakhapatnam, Pudimadaka, Kakinada, Machilipatnam,

Nizampatnam, Vodarevu, Singarayakonda and Kothapatnam.

 The HSD Oil is supplied to the Mechanized & Motorized Boat Operators.

 The objective is to supply quality HSD oil to Mechanized and Motorized fishing vessels in the state
with front end subsidy of Rs.9/- per liter and in turn to increase marine catches and improve
livelihood of the Fishermen.

4
EOI DOCUMENT
2) Present Status of AFCOF HSD Outlets:

The Turn Over of outlet wise for the last 3 Years in Quantity and value is as follows

2018-19 2019-20 2020-21

S.No Name of the Outlet Turnover Turnover Turnover Turnover Turnover Turnover
1 Visakhapatnam (Qty in (Value in (Qty in KL (Value in (Qty in KL (Value in
2 Kakinada Lakhs) Lakhs) Lakhs)
KL)

7408 5267 8766 6005 7546 5871

1765 1270 1756 1233 1257 972

3 Nizampatnam (Guntur) 2857 2096 3173 2237 4203 3352

4 Vodarevu (Prakasam) 1069 780 1274 894 1236 988
230 163
5 Machilipatnam 312 222 522 364 1180 928

6 Kothapatnam 97 72 300 273 104 79
(Prakasam)
0 0
7 Singarayakonda 13738 9870 109 80 228 178
(Prakasam)
0 0 0 0
8 Pudimadaka 15900 11086 15754 12368
(Visakhapatnam)
Grand Total

3) Purpose of Expression of Interest :

a) The Main Purpose of Engagement of Chartered Accountants for verification of accounts in
HSD outlets and Head Office to ensure accountability and accuracy of accounts.

b) To know the efficacy of operations, the reliability of financial reporting, investigating fraud,
safeguarding assets and compliance with laws and regulations.

5
EOI DOCUMENT
4) Scope of the Internal Audit
a) To verify all purchases with reference to purchase invoices, statements of oil companies, with
bank statements and cash book.
b) To verify the bill books with daily sales register, cashbook and remittance in the banks
c) Verification of Stock Register whether all the purchases and sales are properly accounted for
and verification of physical stock with reference to stock register.
d) To verify the cash book with general ledger in co-relation with Bank Statement.
e) Verification of cash book, general ledger with receipts & payments accounts.
f) Verification of the Bank reconciliation statement.

In addition to the above all the records at Head Office shall also to be audited.

5) Terms & Conditions:

a) The Chartered Accountants shall verify the records at HSD Outlets and Head Office
quarterly as indicated in the purpose and scope of Expression of Interest.

b) They shall give a detailed report on quarterly basis and suggest for improvements if
required.

c) They shall also verify the compliance of laws and regulations as applicable to the
AFCOF.

d) They shall also suggest changes in accounting if any in view amendments that are taking
place from time to time

e) The Validity of EOI is limited to the audit period ending with 31-03-2021. However it
can be renewed for further period if agreed mutually

6) Who can apply?
The Practicing Chartered Accountants whose Head Office / branch located at
Vijayawada / Guntur with a minimum 3 partners. 10 years of experience with annual
gross receipts more than 50 lakhs are eligible to apply. Preference shall be given to
those who has conducted audits of Public Sector Undertakings / Govt Organizations.

6
EOI DOCUMENT
7) Authorized Signatory
The ‘Applicant’ mentioned in the EOI document shall mean the one who has signed the
EOI document forms. The applicant should be the Head of institution/organization or a
duly Authorized Representative, for which a Certificate of Authority shall be submitted.
All certificates and documents (including any clarifications sought and any subsequent
correspondence) submitted thereby, as far as possible, shall be furnished and signed by
the Authorized Representative. Whosoever signs the application, he/she shall be the
contact nodal point for future communications in reference, if selected.

8) Documents to accompany EOI
The application shall accompany the Expression of Interest in Form I to III
along with the necessary supporting documents

All forms shall be complete in all respects and duly numbered. The Power (s) of Attorney
supporting/authorizing of the signatory shall be enclosed with the offer. Any / all
corrections made in the proposal shall be duly authenticated by the signature of the
Authorized Signatory

9) Condition under which EOI is issued
The EoI is not an offer and is issued with no commitment. AFCOF reserves the right to
withdraw EoI and/or vary any part thereof at any stage. AFCOF further reserves the right
to disqualify any Firm, should it be so necessary at any stage.

7
EOI DOCUMENT
10) EMD

An EMD of Rs. 10,000.00/- (Rupees Ten Thousand only) is payable through online to

the following bank account.

Account holder Name : A.P. State Fishermen Cooperative Societies Federation Ltd.,

Bank Name : UNION BANK OF INDIA

Account Number : 119311100001264

IFSC Code : UBIN0811939

The application received without or with inadequate EMD amount shall be liable to get
rejected.

11) Venue & Deadline for submission of proposal

Proposal, in its complete form in all respects as specified in the EOI, must be submitted
to AFCOF at the address specified herein earlier. In exceptional circumstances and at its
discretion, AFCOF may extend the deadline for submission of proposals by issuing an
amendment to be made available on the https://fisheries.ap.gov.in/. website, in which
case all rights and obligations of AFCOF and the Firms previously subject to the
original deadline will thereafter be subject to the deadline as extended.

12) Last date of submission of EOI:
Pre Bid meeting on 08/09/20201………………….. (11:00 AM)
The last date of submission of EOI is 13/09/2021….(03:00 PM)
EoI Opening Date & Time is 15/09/2021 ………….(11:00 AM)

Sd/- Dr. S. Angeli
Managing Director - AFCOF

8

EOI DOCUMENT
FORMATS FOR SUBMISSION FOR TECHNICAL BID

Applicant’s Expression of Interest
To
The Managing Director,
AP State fisherman Co-operative Societies Federation Ltd
o/o The Commissioner of Fisheries,
Poranki, Bandar Road,
Vijayawada.521137

Sub: Submission of Expression of Interest for Conducting of
Internal Audit of AFCOF

In response to the Invitation for Expressions of Interest (EOI) published on for the
above purpose, we would like to express interest to carry out the above proposed task. As
instructed, we attach 2 sets of the following documents.

Technical bid comprises of
1. Application (FORM-I), along with declaration (FORM-II)
2. Financial Bid (FORM-III)

Yours Sincerely,

Signature of the applicant
[Full name of applicant]
Stamp........................

Date:
Encl.: As above.
Note: This is to be furnished on the letter head of the organization.

9
EOI DOCUMENT
FORM I- Application

AP State fisherman Co-operative Societies Federation Ltd (AFCOF)
Application for CONDUCTING INTERNAL AUDIT Of AFCOF

I. Details of the proposing individual/firm/Company/Agency/Institute:
1. Name of the applicant / firm / Company /
2. Address

Email ID:
Mobile No:
3. Date of incorporation and registration details
4. Experience
5. Location of the Firm (Attach relevant documents)
6. Number of Partners (Indicate FCA & ACA Separately)
7. Number of Staff
8. Location of Branches if any
To be sent to Mail ID : gmafcof@gmail.com on or before
along with all requisite enclosures

Date: Signature and seal of the Applicant /
Place: Authorized representative

10
EOI DOCUMENT
Form - II
Declaration

I/We ............................................................................................. son/daughter/wife

of ............................................................................................................................ residing

at…………………………………………………………………………… hereby

declare that the information furnished above is true to the best of my/ our knowledge and

belief. I am/ we are fully aware that if it is found that the information furnished by me/

we is false or there is any kind of deviation/ violation of the conditions under which

assistance is provided to me by the AFCOF, any action as deemed fit for violation of this

condition may be taken against me/ us.

Date :
Place :

Signature of the applicant /
Authorized representative

Note: The declaration is to be furnished on the letter head of the organization.

11
EOI DOCUMENT
Form - III

Financial Bid for quarterly Internal audit of accounts in the
HSD outlets and AFCOF Head Office

Sl.No Particulars Amount for each quarter Remarks
(Rs)

1 For

Internal Audit

Date:
Place:

Signature of the Applicant /
Authorized representative

12
EOI DOCUMENT
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EOI DOCUMENT

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