Central Cottage Industries Corporation of India Ltd.
(A Govt. of India Undertaking)
Jawahar Vyapar Bhawan, Janpath
New Delhi 110 001
E- TENDER DOCUMENT FOR
ENGAGEMENT OF CHARTERED ACCOUNTANT / COST ACCOUNTANT FIRMS FOR
CONDUCTING GST AUDIT FOR THE FINANCIAL YEAR 2017-18 UNDER SECTION 35(5)
of CGST ACT AND TO SUBMIT AUDIT REPORT / STATEMENT AS PER THE
REQUIREMENTS OF THE CGST ACT FOR CCIC HEAD OFFICE AT DELHI AND
SEPARATELY FOR EACH BRANCH AT MUMBAI, KOLKATA, BANGALORE, CHENNAI,
HYDERABAD, VARANASI AND PATNA.
MSME Development Act, 2006 benefits applicable
TENDER DOCUMENTS (Total Pages 17)
1. Bid Data Sheet
2. E- tender Notice
3. Terms & Condition, Scope of Work and Instructions to the Bidder
4. Benefits to Micro and Small Enterprises
5. Technical Bid along with Performa I & II
6. Financial Bid
7. NEFT/RTGS Mandate Form
BIO DATA SHEET
1. NIC RFP NO. CCIC/GM(F)/2018-19/1
2 Project e-Tender for engagement of Chartered Accountant /
Cost Accountant Firms for conducting GST Audit for
the financial year 2017-18 under CGST Act and to
submit AUDIT REPORT / STATEMENT as per the
requirements of the CGST Act for Delhi Head Office
and separately for each branch at Mumbai, Kolkata,
Bangalore, Chennai, Hyderabad, Varanasi and
3 Contact Person Smt. Meera Somani, General Manager (Finance)
Phone 011 27306425
4 Bid to be submitted Online
5 Bidding Process Two Stage : 2 Part
6 Website for NIT download www.thecottage.in
and any other related
7 Portal for Online www.eprocure.gov.in/eprocure/app
8 Validity of Bid The bid shall be valid for a period of 120 days from
the date of opening of bids and completion of work
9 Selection method L1 : Lowest price / fees in Financial bid among
technically qualified bidders separately for :
i.Delhi Head Office
ii.Hyderabad Branch Accounts maintained at Delhi
iii.Varanasi Branch Accounts maintained at Delhi
iv.Patna Branch Accounts maintained at Delhi
10 Time frame for completion As per tender document
Schedule of Events
Event VENUE / DATE / TIME
1 Submission of relevant All relevant documents are required to be uploaded
2 Submission of online bids e-Procurement Portal at NIC
Latest by : 3.9.2018 at 3:00 PM
3 Opening of Technical Bids e-Procurement Portal at NIC
Latest by : 4.9.2018 at 3:00 PM
4 Opening of Financial Bids e-Procurement Portal at NIC
Date and Time shall be informed for the information of
the bidders through CCIC's Website / Online Portal
Note : In case any of the days mentioned above happens to be declared a holiday, the
said event shall be held on the following working day at the same time and venue.
Central Cottage Industries Corporation of India Ltd.
(Govt. of India Undertaking, Ministry of Textiles)
Regd Office : Jawahar Vyapar Bhawan, Janpath, New Delhi 110 001
Tel : 011 27306425, 011 27306423, 011 23320439
Fax : 011 27306424, 011 23328354
Website : www.thecottage.in
CCIC/GM(F)/2018/1 Dated 13.08.2018
SUB: ENGAGEMENT OF CHARTERED ACCOUNTANT / COST ACCOUNTANT FIRMS
FOR CONDUCTING GST AUDIT FOR THE FINANCIAL YEAR 2017-18 UNDER CGST
ACT AND TO SUBMIT AUDIT REPORT / STATEMENT AS PER THE REQUIREMENTS
OF THE CGST ACT FOR CCIC HEAD OFFICE AT DELHI AND EACH BRANCH AT
MUMBAI, KOLKATA, BANGALORE, CHENNAI, HYDERABAD, VARANASI AND PATNA.
Central Cottage Industries Corporation of India Ltd. (CCIC) is engaged in Retail sale of
Handicraft and handloom products through its Showroom at Delhi, Mumbai, Kolkata,
Bangalore, Chennai, Hyderabad and Patna. The operations of Sales and purchases and
Accounting is computerized in ERP software. The Books of Accounts of Delhi HO,
Varanasi, Hyderabad and Patna are maintained at Accounts department , Delhi situated at
First Floor, Bunkar Complex, Bharat Nagar, New Delhi 110 052. The Accounts of other
Branches are maintained at respective Branch locations.
CCIC invites e-bids in two bids format technical and financial bid format for engagement of
Chartered Accountant / Cost Accountant Firms for conducting GST Audit for the Financial
Year 2017-18 under Section 35(5) of CGST Act and to submit Audit Report / Statement as
per the requirements of the CGST Act for Head Office Delhi and separately for each branch
at Mumbai, Kolkata, Bangalore, Chennai, Hyderabad, Varanasi and Patna.
Interested CA / Cost Accountant firms may submit their bids online using e-Procurement
portal of NIC (eprocure.gov.in) in the prescribed format along with all necessary documents
and information requested herein.
The bids may be submitted latest by 3.00 PM on 3.9.2018. The technical bids shall be
opened on 4.9.2018 at 3.00 PM. Date of opening of financial bids will be separately
communicated to technically qualified bidders.
All details regarding the subject are available on websites: www.thecottage.in, and
www.eprocure.gov.in/eprocure. Any changes/modifications/corrigendum in connection with
this RFQ will be intimated through one or more of these websites only. Prospective bidders
are therefore requested to visit above mentioned websites regularly to keep themselves
updated. CCIC shall not be liable to send any individual information or issue a public notice.
1. Electronic Submission of Bids
i. Bids (Technical and Financial Bids) shall be received only electronically through the
e-Procurement Portal of NIC (eprocure.gov.in). No bids shall be accepted in hard
copy or in any other form.
ii. For submission of e-bids, bidders are required to get themselves registered with
eprocure.gov.in website using Digital Signature Certificate (DSC) essentially having
2. The bidders are required to upload soft copies of the following:
Technical Bid (prepared on Company's Letter head) shall contain the duly filled-in
enclosed Prequalification Data Form, EMD and other details
Financial Bid (prepared on Company's Letter head) shall contain price bid as per
enclosed BOQ along with duly signed Scope of Work (Annex-A).
Copy of PAN, GSTIN and relevant documents.
For any queries relating to the process of online bid submission or queries relating to CPP
Portal (eprocure.gov.in), Bidder may contact CPP Portal Helpdesk on Tel Nos.:1800-
3070-2232, +91 8826246593 Tel: The 24 x 7 Help Desk Number 0120-4200462, 0120-
3. Scope of work - To conduct GST Audit for the Financial Year 2017-18 under Section
35(5) of CGST Act and to submit separate Audit Reports / Statement as per the
requirements of the CGST Act for Head Office at Delhi and separately for each branch at
Mumbai, Kolkata, Bangalore, Chennai, Hyderabad, Varanasi and Patna.
4. The applicant bidding CA / Cost Accountant firms meeting the eligibility criteria given
hereunder can apply by submitting the Bio data of the firm and Fee for conducting GST
Audit for Delhi and separately for each branches in two separate parts. The first part shall
comprise of "Technical bid" and second part "Financial bid".
5. In case, if there is more than one L1 bidder firms, the work will be awarded to the
respective L1 bidder on branch-wise financial bid bases. The bidder must have their
branch / office at the respective branch locations or otherwise willing to do the audit work
by visiting respective branch at their own expenses. No TA / DA, out of pocket expenses
shall be paid for the visits to the respective branch or for conducting the Audit work at
any place. CCIC reserves the right to award the work on preference to those Firms who
are having their office at the respective branch location, in case the fees quoted by other
outstation L1 bidder is at par.
6. For any queries for submitting the online tender, the bidder may contact Genl. Manager
(Finance) at following address / telephone number :
Central Cottage Industries Corporation of India Ltd.,
First Floor, Bunkar Complex, Bunkar Colony,
Bharat Nagar,New Delhi- 110 052
Phone No.011 - 27306425
7. The last date of submission of offer is 3.9.2018 up to 3.00 PM. Offers received after this
date shall not be considered.
8. The Technical bid shall be opened at 3.00 pm on 4.9.2018.
9. The financial bid shall be opened in respect of applicants found eligible as per eligibility
criteria under Technical bid for which intimation will be sent to them.
10. Eligibility Criteria
a) The CA / Cost Accountant firm should be registered with ICAI or ICWAI.
b) The firm must have minimum experience of Three years in handling indirect taxation
(VAT/CST/Service tax etc.) as on 31.3.2018 and well versed with CGST Act.
c) The firm should have H.O./ branches in Delhi/NCR and at Mumbai, Kolkatta, Bangalore
and Chennai respectively or willing to complete the work at their own expenses in case of
branches, if they are not having any office at the respective branch location. However, it
is mandatory to have office at Delhi/ NCR. Preference shall be given to those Firms who
are having their office at the respective branch location, on the discretion of the
Competent Authority of CCIC.
d) The firm should have the strength of minimum two working partners. The personnel
deputed for job should be well versed in Audit of Accounts under CGST Act and
computerised ERP environment.
e) The firm should have minimum turnover of Rs.10.00 lakhs in each of last 3 years (attach
11. Completion of the work The above scope of work has to be executed within timelines
as may be required by the Company, within the overarching timelines that may be
prescribed by the GOI / CBIC, and communicated to the Auditor from time to time during
the course of Audit for smooth and timely compliance of CGST.
12. CCIC has the right to accept / reject the quotation(s) of any firm without assigning any
13. Payment of fee :-
On completion of Audit and submission of GST AUDIT REPORT / STATEMENT for the
respective branch against original bill. The Report shall be submitted to the Competent
Authority of CCIC for their approval.
The Firm conducting the Audit are required to raise branch-wise bill to CCIC for
14. Please read the terms & conditions governing the tender carefully.
15. Please fill in the relevant information in the blanks provided and enclosed the relevant
16. Please sign in full by the Authorised Signatory(ies) with Firm Seal in all the relevant
Genl. Manager (Finance)
1. INSTRUCTIONS TO THE BIDDERS:
i. NAME OF WORK: - CONDUCTING GST AUDIT FOR THE FINANCIAL YEAR 2017-
ii. Please read the terms & conditions governing the tender carefully.
iii. To ensure uniformity at the time of evaluation and finalization of offers the bidder
should strictly follow the format and procedure indicated in the annexure.
iv. Please fill in the relevant information in the blanks provided.
v. Please sign in full by the Authorised Signatory (ies) with Company Seal in all the
vi. No consideration will be given to a Bid received after the time stipulated above and no
extension of time will be permitted for submission of Bid.
vii. The vendor will submit his Bid after carefully examining the document/conditions and
the items covered under the tender.
viii. Bids not fulfilling any or all of the conditions prescribed or which are incomplete are
liable to be rejected.
ix. During the validity period of tender quotes, any upward change in the exchange rate/
duty are to be borne by the vendor. In the event of any downward revision of
levies/duties etc., the same should be passed on to CCIC, notwithstanding what has
been stated in the Bid or in the Letter of Intent etc.
x. No price escalation adjustment or any other escalation will be payable.
2. CONDITIONS GOVERNING THE TENDER:
Signature: The authorised person(s) should sign the Tender Document and related
Annexures only. A copy of the letter issued by competent authority authorising the
person(s) to sign on behalf of the company should be enclosed.
3. Subcontracting /Assignment: The Firm shall not, without the prior written consent of
CCIC OF INDIA LTD., sub-contract or permit anyone other than the Firm's own personnel
to perform any of the work, services or other performance required of the vendor.
4. All disputes and differences of any kind whatsoever arising out of or in connection with
this work order shall be referred to arbitration. The arbitrator will be Managing Director,
CCIC or anyone appointed by MD, CCIC and the decision of the arbitrator(s) shall be
final. Such arbitration shall be governed by the provisions of the Indian Arbitration Act.
5. Force Majeure
5.1 Notwithstanding the provisions mention in the document, the bidder shall not be liable
for imposition of any such sanction so long the delay and/or failure of the CA Firm in
fulfilling its obligations under the contract is the result of an event of Force Majeure.
5.2 For purposes of this clause, Force Majeure means an event beyond the control of the
Bidders and not involving the Bidder's fault or negligence and which is not
foreseeable. Such events may include, but are not restricted to, acts of the CCIC
either in its sovereign or contractual capacity, wars or revolutions, hostility, acts of
public enemy, civil commotion, sabotage, fires, floods, explosions, epidemics,
quarantine restrictions, strikes, lockouts, and freight embargoes.
5.3 If a Force Majeure situation arises, the bidders shall promptly notify the CCIC in
writing of such conditions and the cause thereof within twenty one days of occurrence
of such event. Unless otherwise directed by CCIC in writing, the Bidders shall continue
to perform its obligations under the contract as far as reasonably practical, and shall
seek all reasonable alternative means for performance not prevented by the Force
5.4 If the performance in whole or in part or any obligation under this contract is prevented
or delayed by any reason of Force Majeure for a period exceeding sixty days, either
party may at its option terminate the contract without any financial repercussion on
5.5 Arbitration - All disputes and differences of any kind whatsoever arising out of or in
connection with this policy shall be referred to arbitration. The arbitrator may be the
Managing Director of CCIC or any person appointed by Managing Director of CCIC.
Such arbitration shall be governed by the provisions of the Indian Arbitration Act.
6. FORMAL AGREEMENT / CONSENT OF WORK
After the award of Contract, the bidder will be required to enter into an agreement /
give consent to CCIC within three days as per containing terms and conditions
governing the contract.
ACCEPTED THE ABOVE CONDITIONS
SIGNATURE OF THE BIDDER WITH SEAL
GENERAL TERMS & CONDITIONS OF THE TENDER
1. The response to the present tender will be submitted in two stage bidding process.
The technical details with the relevant information / documents / acceptance of all
terms and conditions strictly as described in this tender document should be
submitted. If short listed, the Financial Bid of the bidder will be opened.
2. Tender should strictly conform to the eligibility conditions. Tenders not conforming to
the eligibility conditions will be rejected summarily.
3. Any incomplete or ambiguous terms/conditions/quotes will disqualify the offer.
4. CCIC reserves the right to accept / reject any or all bids without assigning any reasons
5. Any new set of terms and conditions from the bidders is not acceptable to CCIC.
6. CCIC reserves the right to stop the tender process at any stage and go in for fresh
tendering without assigning any reasons.
7. The bidder(s) who do not qualify in the technical bid will not be considered for financial
8. No binding legal relationship will exist between any of the Respondents and CCIC until
execution of a contractual agreement / Issuance of Work Order. Bids must remain
valid and open for evaluation according to their terms for a period of at 120 days from
the time of submission of Bids or completion of the given work.
9. CCIC may, in its absolute discretion, seek additional information or material from any
Respondents after the Bids closes and all such information and material provided
must be taken to form part of that Respondent's response.
10. Respondents should provide details of their Fax, email and full address(s) to ensure
that replies to Bids could be conveyed promptly.
11. If CCIC, in its absolute discretion, deems that the originator of the question will gain an
advantage by a response to a question, then CCIC reserves the right to communicate
such response to all Respondents.
12. CCIC may, in its absolute discretion, engage in discussion or negotiation with any
Respondent (or simultaneously with more than one Respondent) after the bid closes
to improve or clarify any response.
13. Any form of canvassing / lobbying / influence / query regarding short listing, status, etc
will be a disqualification.
14. The bidder will submit his Bids after carefully examining the document/conditions and
the items covered under the tender.
15. Bids not fulfilling any or all of the conditions prescribed or which are incomplete are
liable to be rejected.
16. During the validity period of tender quotes, any upward change in the duty or tax are
to be borne by the bidder. In the event of any downward revision of levies/duties etc.,
the same should be passed on to CCIC, notwithstanding what has been stated in the
quotation or in the Letter of Intent.
17. No price escalation adjustment or any other escalation will be payable.
18. Canvassing in connection with tender process is strictly prohibited and bids submitted
by bidders who resort to canvassing are liable to be rejected.
Benefits to Micro and Small Enterprises
i) Exemption from submission of Earnest Money/Bid Security : MSEs (and not their
dealers/distributors) registered with District Industry Centers or Khadi and Village
Industries Commission or Khadi and Village Industries Board or Coir Board or National
Small Industries Corporation or Directorate of Handicrafts and Handloom or any other
body specified by Ministry of MSME are exempted from submission of Bid
Security/Earnest Money provided they are registered for the items they intend to quote.
ii) Documents Required to be submitted by MSEs : Micro or Small Enterprises (MSE)
registered with District Industry Centers or Khadi and Village Industries Commission or
Khadi and Village Industries Board or Coir Board or National Small Industries
Corporation or Directorate of Handicrafts and Handloom or any other body specified by
Ministry of MSME shall submit copy of valid Registration Certificate for the items they
intend to quote along with the bid. The Registration Certificate should clearly indicate
the monetary limit, if any and the items for which bidder are registered with any of the
aforesaid agencies. In case bidding MSE is owned by Schedule Caste or Schedule
Tribe entrepreneur, valid documentary evidence issued by the agency who has
registered the bidder as MSE owned by SC/ST entrepreneur should also be enclosed.
iii) Performance Security : Micro and Small Enterprises registered with District Industry
Centres or Khadi and Village Industries Commission or Khadi and Village Industries
Board or Coir Board or National Small Industries Corporation or Directorate of
Handicrafts and Handloom or any other body specified by Ministry of MSME however,
should note that Performance Security shall be required to be submitted by them for
orders/contracts placed by CCIC on them.
iv) Purchase Preference :- In tender, participating Micro and Small Enterprises quoting
price within price band of L1+15% shall also be allowed to supply a portion of the
requirement by bringing down their price to L1 price in a situation where L1 price is
from someone other than an MSE and such MSEs shall be allowed to supply at least
20% of total tendered value. In case more than one such MSEs, the supply will be
shared proportionately (to tendered quantity).
In case of tender item is non-splitable or non-dividable, etc.: MSE quoting price within
price band L1+15% may be awarded for full/complete supply of total tendered value to
MSE, considering spirit of Public Procurement Policy, 2012 for enhancing the Govt.
Procurement from MSE.
Out of 20% target of annual procurement from MSEs, a sub target of 4% (i.e. 20% out
of 20%) will be earmarked for procurement from MSEs owned by SC/ST
entrepreneurs. However, in the event of failure of such MSEs to participate in the
Tender Process or meet the tender requirements and the L1 price, the 4% sub-target
for procurement earmarked for MSEs owned by SC/ST entrepreneurs will be met from
v) Definition of MSEs owned by SC/ST is as given under:
(a) In case of proprietary MSE, proprietor(s) shall be SC/ST.
(b) In case of partnership MSE, the SC/ST partners shall be holding at least 51% shares in
(c) In case of Private Limited Companies, at least 51% share shall be held by SC/ST
vi) In case a supplier (other than Micro/Small Enterprise) against an order placed by CCIC
procures materials from their sub-vendor who is a Micro or Small Enterprise registered
with District Industry Centres or Khadi and Village Industries Commission or Khadi and
Village Industries Board or Coir Board or National Small Industries Corporation or
Directorate of Handicrafts and Handloom or any other body specified by Ministry of
MSME, with prior consent in writing from CCIC, the complete details (i.e. name of the
subcontractor, value of sub-contacted work, copy of valid MSE registration certificate
etc.) of the sub-contractor(s) shall be furnished by the supplier to CCIC. All other terms
and condition of the tender will remain unchanged.
Technical Bid Form
Central Cottage Industries Corporation of India Ltd.,
Accounts Department, First Floor,
Bunkar Complex, Bunkar Colony,
New Delhi 110052.
Description of the works : Engagement of Chartered Accountant / Cost Accountant Firm for
conducting GST Audit for the Financial Year 2017-18 under Section 35(5) of CGST Act and
to submit AUDIT REPORT / STATEMENT for Delhi Head Office and separately for each
Branch at Mumbai, Kolkatta, Bangalore, Chennai, Hyderabad, Varanasi and Patna.
1. Name of the CA / Cost
2. Address Head Office
3. Address of Dealing Branch
4. Telephone No. for Delhi
and locations at 3. above
5. Fax No. for Delhi and
locations at 3. Above
6. Contact Person for the firm
With Telephone No, Email
for locations at 3. above
7. Experience in the Indirect
taxation field Attach details as per proforma I. Along
(VAT/CST/Service Tax etc. with copies of work order / agreement.
/ GST (No. of years)
8. Turnover in last three Attach proof like copy of ITR files, certified
years: copy of Final Accounts.
9. Firm constitution certificate
issued by ICWAI OR ICAI
containing list of partners
as per eligibility criteria
10. Name, Qualification and
Experience of the Please enclose separate annexures as per
Personnel / CA deputed for Proforma II attached
12. Does your FIRM have an
with CCIC OR any PSU in
handicraft / textile industry?
Describe the nature and
extent of this relationship.
13. Provide the details if the
Firm is registered under
14. Provide the details In case
MSE is owned by Schedule
Caste or Schedule Tribe
1. All the information furnished by me / us here above is correct to the best of my / our
knowledge and belief.
2 . I / we have no objection if enquiries are made about the work listed by me / us in the
accompanying sheets / annexure.
3. I / We have read all the terms & conditions of tender and instruction of tender document
and these are acceptable to us.
Signature of Authorized Signatory: __________________________
Name and Title of Authorized signatory: __________________________
Name of Firm/Company: __________________________
Detail of Taxation / GST Assignments being handled
Sl. Name of the organization (with address & Date since holding Nature of work
No. telephone no.) the assignment. assigned by the
Detail of Key personnel engaged in GST
Sl Name Qualifications Experience Particulars Employed in
No. of work your firm
Engagement of Chartered Accountant / Cost Accountant Firm for conducting GST
Audit for the Financial Year 2017-18 under Section 35(5) of CGST Act and to submit
AUDIT REPORT / STATEMENT
Sr.No. Location Fees (In Rs.) * GST Rate %
1. Delhi Head Office
* The amount includes all charges for conducting the branch-wise audit and submission of
separate reports to CCIC. No other fees / charges will be charged for the work awarded.
Date ................ (Si gnature )
Seal of the Firm.....................
Central Cottage Industries Corporation of India Ltd.,
Accounts department, First Floor
Bunkar Complex, Bunkar Colony,
CENTRAL COTTAGE INDUSTRIES CORPORATION OF INDIA LTD.
JAWAHAR VYAPAR BHAWAN, JANPATH, NEW DELHI-110001
Mandate for payment through NEFT / RTGS
(Please use capital letters only)
1. Name of the party / firm
2. Party Registered Address
3. Contact No.
4. Email ID
6. Aadhar Number
7. Name of Bank Account holder
8. Bank A/C No.
9. Bank Name
10. Branch Code/ Address
11. IFSC Code
12. MICR Code
1. Cancelled cheque of above mentioned account and Copy of Pan Card must be
2. I hereby declare that particulars given above Point No.1 to 12 are correct and complete, if
the transaction is delayed or not effect at all for reason of incomplete of incorrect
information, I would not hold the CCIC OF INDIA LTD. responsible.
3. I also undertake that I shall inform any changes in my bank account particulars in future to
CCIC failing which payment shall continue to be made as details to CCIC by me, for
which CCIC shall not be held responsible.
4. Certified that the particular furnished above are correct as per knowledge.
Date : __________________
(Signature of party)
Signature Not Verified
Digitally signed by MANISH SINGH
Date: 2018.08.13 16:26:04 IST