EXPRESSION OF INTEREST

Veer Narmad South Gujarat University invites Expressions Of Interest (EOI) in
sealed covers from reputed firms of Chartered Accountants for appointment of Statutory
Auditor for the financial year 2020-2021 and further extendable for another two years.
Extension for another year will be based on Evaluation of the Performance of the firm
at the end of each year. The committee constituted by the Competent Authority of the
University will evaluate performance of the appointed firm at the end of year, based on
criteria laid down by Committee. The firm must be empanelment with C&AG.

The documents with relevant details can be downloaded from the university
website www.vnsgu.ac.in. Last date of submission of application duly filled in with
relevant documents (duly certified) in sealed cover super scribed “Appointment of
Statutory Auditor to the Veer Narmad South Gujarat University, Surat for financial year
2020-21” through Registered Post A.D. / Speed Post on or before 09/07/2021 to the
Registrar, Veer Narmad South Gujarat University, University Campus, Udhna-Magdulla
Road, Surat – 395 007. Further clarification / corrigendum in this regards, if any will be
placed only on University website.

No. : Acct/EOI/CA/8743/2021 I/C.REGISTRAR
Date : 25/06/2021
REQUEST FOR EXPRESSION OF INTEREST
FOR APPOINTMENT OF STATUTORY
AUDITOR OF

VEER NARMAD SOUTH GUJARAT
UNIVERSITY, SURAT

University Campus, Udhna-Magdalla Road,
Surat-395007, Gujarat, India

Phone: 0261 – 2227141-46, Fax: 0261 – 2227312
e-mail : info@vnsgu.ac.in

Website: http://www.vnsgu.ac.in

I have read and understood all terms and conditions and implications thereon of the document

Signature & Seal of Bidder 1
Veer Narmad South Gujarat University

Expression of Interest (EOI) : 02/21-22

Request for Expression of Interest (EOI) for appointment of Statutory
Auditors of Veer Narmad South Gujarat University (VNSGU)

The Veer Narmad South Gujarat University (VNSGU) is established by the legislative assembly of the
Government of Gujarat in the year 1965. VNSGU has its Head Office at Udhna-Magdalla Road, Surat-
395007.
Veer Narmad South Gujarat University (VNSGU) invites Expressions of Interest from reputed firms
of Chartered Accountants for appointment as Statutory Auditor for the Financial Year 2020-21 and
further extendable for another two years. Extension for another year will be given based on
Evaluation of the Performance of the firm at the end of each year. The committee constituted by the
Competent Authority of the University will evaluate performance of the appointed firm at the end of
year, based on criteria laid down by Committee. Please note that, University does not give assurance
for extension of the Contract. University reserves its right to extend, award to another firm, cancel
the EoI.
Interested firms are requested to quote the fees payable for the services rendered for the Financial
Year 2020-21. Please note that, initially appointment will be given only for the Financial Year 2020-
21. For the subsequent Financial Year i.e. 2021-22 & 2022-23 work may be allotted based on work
volume and performance as indicated above at the same rates. Any application indicating
direct/indirect effect of escalation clause will be summarily rejected.
To be eligible, the firm must be empanelled with CAG & Nationalize Bank, must have experience of
Statutory Audit of Gov. University & Educational Institute must haven its., Head office in Surat city
and possess experience of minimum 10 years in carrying out Statutory Audit .
Preferably, out of total assignments of the firm, two assignments should be of University,
Academic Institution, Government Company, Autonomous body, etc.

I have read and understood all terms and conditions and implications thereon of the document

Signature & Seal of Bidder 2
Interested and eligible firms should submit their data/details/documents latest by 07/07 /2021
up to 18:00 Hrs. Financial Proposal of technically qualified bidders only (as per eligibility
criteria) shall be opened on a later date, which will be intimated to technically qualified CA
Firms separately.

Important Information

Sr. No. Event Information to the bidders
07/07/2021 up to 18:00 Hrs.
1. Last Date & time of The envelope containing the document completed in all
Submission respects duly sealed & super scribed as “Offer for
Appointment of Statutory Auditor of VNSGU” addressed to
2. Expression of interest the Registrar, VNSGU shall be send by Speed Post/Hand
(EoI) Document delivery only. The (EoI) received after due date & time shall
NOT be considered even for technical evaluation.
3. Address for The details can be downloaded from University’s website:-
communication www.vnsgu.ac.in
The Registrar,
Veer Narmad South Gujarat University,
Udhna-Magdalla Road,
Surat – 395007 - Gujarat
Email: info@vnsgu.ac.in Tele. No. 0261-2227141-46

I have read and understood all terms and conditions and implications thereon of the document

Signature & Seal of Bidder 3
 Specific Conditions of EoI

1. Tendering Process:
The Offer is required to be submitted in two bid format i.e. “Technical Proposal” and
“Financial Proposal’’ duly sealed in two separate envelops. Both these envelops are
required to be further sealed in a single envelop, which may be super scribed with the
words “Offer for Appointment of Statutory Auditors of VNSGU”.

 Envelop-1 consists :-
(i) Covering Note for Technical Proposal (Annexure- A)
(ii) Form-1 (Technical Proposal)
(iii) Application Form (Annexure-B)
(iv) Undertaking on firms letter head (Annexure-C, D, E, F, G & H)

 Envelop-2 consists :-
(i) Form-2 (Financial proposal)

I have read and understood all terms and conditions and implications thereon of the document

Signature & Seal of Bidder 4
(Form 1)

2. The Technical Proposal Comprises of (attach self -attested photocopies wherever required-

Sr. Particulars YES/NO Page
No.
No.

i. Name of the Firm

ii. Registration certificates of Partnership Firm/LLP/Proprietor etc. issued by
the ICAI containing inter-alia; for establishing Date of formation of the
Partnership Firm/LLP/Proprietor.

iii. Constitution of Partnership Firm/LLP/Proprietor etc. on the letter head of the
firm containing inter-alia;

Details shall be given as on date of application like, date of joining the firm,
date of becoming FCA, and other interest/engagement, if any.

Sr. Particulars Remarks

No.

a Details of partners / Sole Proprietor

b Number of fulltime FCA in the firm

c Employees in the firm including CA.

iv. Latest partnership deed/LLP agreement in the case of Partnership Firms/LLP
respectively.

v. IT return of the firm, full time partners /the Sole proprietor as the case may2017-18
be for the three Financial Years : 2018-19
2019-20

vi. Turnover/Gross Receipts of the Firm for the last three Financial Years. As
per (Annexure-F)

vii. Certified copies of the following certificates
a. PAN Card of the firm, partner/proprietors.
b. GST Registration Certificate

viii. Financial Statement of the firm along with schedules for the preceding2017-18
three Financial Year. 2018-19
2019-20

ix. Details of court cases / arbitration cases / or any other case pending against
the Firm, if any.

x. Details of audit experience of the firm for the last 10 years may be given in
the specified format. (Only assignments which carry a fee of Rs. 50,000/-
and above should be mentioned). (Annexure-G)

I have read and understood all terms and conditions and implications thereon of the document

Signature & Seal of Bidder 5
xi. EMD in the form of Demand Draft (Number ) amounting to
Rs.10,000/- (Rupees ten thousand only) (dated _) in favour of The
Registrar, Veer Narmad South Gujarat University, payable at Surat (drawn on
Bank ) must be enclosed with EOI. The offers without EMD shall be

straightway rejected.

xii. Non-refundable EoI document fee/Application fee in the form of Demand
Draft (Number_ ) amounting to Rs.1,500/- (Rupees One thousand five
hundred) (dated ) in favour of “The Registrar, Veer Narmad South
Gujarat University, payable at Surat (drawn on Bank ) must be
enclosed. The offers without EoI document fee/Application fee shall be

straightway rejected.

xiii. Certificate of Practice (in case of Partnership Firm/LLP, of all the partners to
be attached);

xiv. CAG Empanelment number of the firm as on 1-4-2020

xv. Undertaking, as per Annexure-G to be furnished by the firm that there are no
legal suit/criminal cases pending against firms and/or its partners or having
not been earlier convicted on grounds of moral turpitude or for violation of
laws in force.

 Note :
Please ensure that, all entries in the Form- 1 and Application Form (Annexure-B) should be
legible and filled clearly. If the space for furnishing information is insufficient, a separate
sheet duly signed by the authorized signatory may be attached.

 Special Note :
(1) The details shall be provided with certified photocopy otherwise EOI application will not be
considered.
(2) If any false information with a malafied intension of getting qualified is submitted, will be
treated misconduct and his EMD is likely to be forfeited and firm will be blacklisted for any
work of the University in future as per decision of the competent authority of the University.
(3) VNSGU may ask to produce original documents if required.
The Competent Authority of the University reserves the right to accept or reject any or all
application without assigning any reason.

For short listing, applicants will be evaluated in the following manner :
a) Documents submitted will be first be scrutinized and the applicant’s eligibility for the
short list for the work be determined.
b) The applicants qualifying the above initial criteria will be evaluated for following
criteria by scoring method based on details furnished by them:

I have read and understood all terms and conditions and implications thereon of the document

Signature & Seal of Bidder 6
Sr. Particulars Points Max.
15 Point
No.
1 Place / Location of the firm 15

Head office at Surat

2 Number of Full Time partners associated with the firm in Surat for not less
than 2 years and Number of Full Time partners (2 Points up to 3 partners
1 for each additional partner, Maximum 10 points) 10

3 Audit Firm should have at least 2 Full Time Partners, Experience of any 15
two of the Full Time Partners
(a) 5-10 years [5 points for each partner] 10

(b) More than 10 years [7.5 points for each partner] 15

4 Number of Qualified Assistants (Chartered Accountant only) employed with the 10
Firm

5-10 5

More than 10 years 10

5 Relevant Experience of the bidding firm 15
05 to 10 years 8
More than 10 years 15

6 Experience of carrying out 2 Statutory Audits / Internal Audits of 5 5
University (If Yes - 05 points otherwise - NIL)

7 No. of Statutory Audit conducted in University/Educational Institution/ 15
Government Company/ Autonomous body etc.

2 5
3 to 6 8
7 to 10 10

Above 10 15

8 Average Turnover of the firm during the preceding 3 financial years 15
(i.e. 2017-18, 2018-19 and 2019-20 respectively)
Rs.10-15 lakh 5
Rs.16-20 lakh 8
Rs.21-25 lakh 10
Above Rs.25 lakh 15

Total Points : 100

I have read and understood all terms and conditions and implications thereon of the document

Signature & Seal of Bidder 7
The applicant must secure at least 51 points for eligibility. Those firms which secure 51 points or
more only that firm will be considered as a technically qualified for opening of Financial Bid.
Even though an applicant may satisfy the above requirements, he would be liable to
disqualification if he has:
i) Made misleading or false representation or deliberately suppressed the information in the

forms, statements, Annexure and enclosures required in the pre‐qualification document.
ii) Record of poor Performance such as abandoning work, not properly completing the

contract, or financial failures / weaknesses etc.

3. Financial Bid :

i. Financial Bid may comprises of the Professional Fee to be charged from the University.
ii. Taxes, if applicable, should be specified separately.
iii. Any vague term mentioned in the Proposal shall make the offer rejected.

 General Conditions :

1. Selection of the firm will be done only after detailed scrutiny of the documents submitted by
the firm.

2. Firm shall have to qualify for at least 51 points in point table given above.

3. Firms, who will score 51 points or more, will be considered technically qualified and eligible
for the Financial Bid opening.

4. As per the weightage, the firm getting the minimum fees quoted will be considered as
L1 and similarly L2, L3, L4, etc.…. are selected. The L1 firm is eligible for appointment
based on overall marks. However, the decision of Hon. Vice Chancellor of VNSGU will
be final & binding to all.

5. The selected firm will have to start the audit in consultation with Account Section of
the University after the issue of the Letter of Appointment from Veer Narmad South Gujarat
University.

6 The Audit of Accounts as per the Scope of Work has to be completed in a time bound manner,
which will not exceed more than 2.5 months after the issue of Appointment Letter.

7. The Audit party will consist of sufficient number of experienced and qualified professionals.

I have read and understood all terms and conditions and implications thereon of the document

Signature & Seal of Bidder 8
8. The selected firm will be required to comply with the instructions, if any, issued by the
University.

9. The Audit work is to be undertaken as per Scope of Work as approved by the University.
10. Scope of Work can be modified, if required, at any time by the University at its sole discretion.
11. The selected firm is required to sign Agreement on Non-Judicial Stamp Paper of worth Rs.

100/-. (Annexure-I)
12. Submission of Audit Report: CA Firm will submit 4 copies of Audit Report along with

all the required statements, Financial Statements, with due signatures.
13. Auditor will have to comply with any comment raised by Finance Committee or

Syndicate / Senate of the Veer Narmad South Gujarat University on the Financial Statement
under Audit.
14. Regulation of Audit fees: In the Financial Bid, firm has to quote fees for conducting
Statutory Audit and fees per certificate separately (Utilization Certificate, provisional Income
& Expenditure statement etc.)
15. For evaluation of the firm as per point 4 above, fees quoted for Statutory Audit only
will be taken in to consideration. L1 firm will be derived based on the Audit fees only.
16. University reserves right to split the work of Statutory Audit and Certification work.
17. If fees quoted for certification work is exceptionally high or higher than fees for
Statutory Audit, certification work may be given to other firm or shall be negotiable.
18. There are approximately 10 certificates required by University in the last year. This
is approximate number and may vary. Hence, no firm can deny issuing the certificate if
number exceeds.
19. The payment of Audit Fees as fixed will be made only after completion of Audit Work and
issue of Audit Report. However, fees for issuance certificate may be released on submission
of bills. The VNSGU will not pay any advance to the selected audit firm under any
circumstances. Bill for Audit Fees will be submitted to the Registrar, VNSGU along with a
certificate indicating that audit has been conducted as per guidelines framed by the University
and the work has been completed as per the agreed terms and conditions.
20. The statutory auditors shall not be entitled to claim any additional amount for any
reason whatsoever for the above audit work.
I have read and understood all terms and conditions and implications thereon of the document

Signature & Seal of Bidder 9
21. The Statutory auditors shall not be provided with any special transport facility. Hence,
fees quoted should also include any out of pocket expense including conveyance.

22. Confidentiality :
The firm shall not disclose the documented management systems to any third party
including their internal department. Firm selected by Veer Narmad South Gujarat
University, Surat shall have to give an undertaking to follow all ethics of faith and that the
information provided by University or received during the work of Audit, shall be kept
‘strictly confidential’. All assignments shall be carried out with due diligence maintaining
quality of work done and in least possible time.

23. EMD :
The EMD in respect of unsuccessful bidders shall be released within 15 days after issuance
of appointment letter in favour of the successful firm. The EMD of the selected firm shall be
kept as security deposit, which shall be released after successful completion of the
assignment.

24. Taxes and Duties : VNSGU shall be entitled to deduct applicable tax (if any) at source as
per Indian Laws from all payments due to the Firm under the agreement.

25. Sub-Contracting :
Firm to whom the work awarded shall not sub contract the work to any other parties either
in part or full.

26. Right To Accept / Reject The Proposal :
VNSGU reserves the right to accept or reject the proposal at any time prior to
award of Contract, without thereby incurring any liability to the Firm concerned or
any obligation to inform the Firm concerned of the grounds for the institute’s action.

27. Dispute Resolution :
In case of any dispute, the decision of the Vice Chancellor, VNSGU shall be final and binding.
Jurisdiction for the arbitrary matter shall be court of Surat, Gujarat only.

I have read and understood all terms and conditions and implications thereon of the document

Signature & Seal of Bidder 10
EOI FORMS
(On Firm’s Letter Head)

Covering Letter for Technical Proposal
Annexure-A

To
The Registrar,
Veer Narmad South Gujarat University,
Udhna Magdalla Road, Surat - 395007

Sub: Appointment of Chartered Accountant Firm for conducting Statutory Audit of VNSGU

Sir,
1. With reference to your Expression of Interest No: ....... Dated: ........................... for appointment

of a Chartered Accountants Firm for conducting Statutory Audit of VNSGU, I/we wish to
apply for the same. Technical Proposal (Form-1) duly signed and authenticated is enclosed.
2. Further, I/we hereby certify that :
I/we have read the provisions of all the clauses and confirm that notwithstanding
anything stated elsewhere to the contrary, the stipulation of all clauses of EoI are
acceptable to me/us and I /we have not taken any deviation to any clause.
3. I/we further confirm that any deviation to any clause of EoI found anywhere in the bid,
shall stand unconditionally withdrawn, without any cost implication whatsoever to the
VNSGU.
4. Further, it is to confirm that our offer shall remain valid for acceptance for a period of 180
days from date of opening of Financial bids.

I have read and understood all terms and conditions and implications thereon of the document

Signature & Seal of Bidder 11
5. Further, EMD vide Demand Draft No._______ of Rs.10,000 (Rs.Ten Thousand only), dated _____
in favour of, The Registrar, Veer Narmad South Gujarat University, payable at Surat is
enclosed.

6. Non-refundable EoI document fee/Application fee vide Demand Draft No. amounting
to Rs.1,500/- in favour of The Registrar, Veer Narmad South Gujarat University, payable at
Surat is enclosed.

Signature....................................... Full name........................................
Designation/Firm Name............. Address with Phone......................
Seal of the firm
Telephone No. & Mobile No: ........................ ……….……………………
……………..................
……………..................
E-Mail:

Enclosure:
1.
2.
3.
4.
5.
6.

Note:

a. In absence of above declaration/certification, the offer is liable to be rejected and shall not be
taken into account for evaluation.

b. Bidders are advised to check & tick the respective checklist of documents being submitted
along with page number.

c. Bidders not submitting the required supporting documents for fulfilling the criteria
will be summarily rejected without any further clarification.

I have read and understood all terms and conditions and implications thereon of the document

Signature & Seal of Bidder 12
(On Firms Letter Head)
APPLICATION FORM

Annexure-B

Details of Chartered Accountant firm for appointment as the Statutory Auditor of VNSGU :

Sr. Particulars Details Page No.

No.

1 Name of the firm

2 Address of the Registered/Head Office

3 Telephone no. and E-mail address
4 ICAI Registration No. with Region Name

5 Date of constitution of the firm (as per ICAI
records)

6 PAN of the firm

7 Number of Full-Time Partners as on
1-4-2020 (Details to be provided in
“Annexure- D”)

8 Number of Part time Partners if
any, as on 1-4-2020

9 Number of Full Time Chartered Accountant
Employees as on 1-4-2020

10 Whether proprietor/partner of any other
firm, If so, name and address

11 Duration with the applicant firm
12 Number of Branches (Details to be provided

in “Annexure-E”)
13 Additional information, if any

(Signature of Authorized Person with Seal of the Firm)

Place:
Date:

I have read and understood all terms and conditions and implications thereon of the document

Signature & Seal of Bidder 13
(On Firms Letter Head)

Letter of Non-disqualification

Annexure-C

I/We do hereby undertake that [strike out which is not applicable]
I/we/none of our employees are ex-employee of your University,

OR
I/… of our partners/… of our employees was/were ex-employees of your University (give details, viz.
Name, Position and Date of retirement/resignation) but ceased to be under your employment since
last 3 years or more.

AND
I/We shall not induct/employ any partner/employee during the tenure of our appointment as an
auditor, who is/are within the abovementioned cooling period of 3 years from the date of
retirement / resignation
I/We do hereby solemnly declare and affirm that

 I/We have not been removed/dismissed from service/employment earlier
 I/We have not been convicted of any offence and sentenced to a term of imprisonment
 I/We have not been found guilty of misconduct in professional capacity
 I/We have not been convicted of an offence connected with any proceeding under the I.T.

act 1961 &/or W.T. Act 1957 &/or G.T. Act 1958
 I/We am/are not undischarged insolvent(s)
 There are no complaints against me/us, registered with CBI/SFIO/Police/Courts of law

I/We have not been blacklisted/de-panelled by any Institution/organisation/others etc. in
the past

I/We solemnly declare that the information furnished above is complete and entirely true
and nothing has been concealed.
I/We also affirm that terms & conditions of Veer Narmad South Gujarat University relating to
appointment of statutory auditors are acceptable to me/us and I/We also undertake to keep the
University informed of any events /happenings which would make me/us ineligible for appointment
as statutory auditor.

(Signature of Authorized Person with Seal of the Firm)
Place:
Date:

I have read and understood all terms and conditions and implications thereon of the document

Signature & Seal of Bidder 14
(On Firms Letter Head)

Details of Full Time Partners of the Firm

Annexure-D

Sr. No. Name of the Partner Membership Whether Date of joining No. of Years of

No. FCA/ACA the Association

firm (full time) with the firm

(Signature of Authorized Person with Seal of the Firm)
Place:
Date:

(On Firms Letter Head)

Particulars of Branches (including foreign branches, if any)

Annexure – E

Sr. No. Location Complete address with Name of the Date of Region

PIN code and Telephone Partner in charge Opening of the

Number of the branch. Branch

(Signature of Authorized Person with Seal of the Firm)
Place:
Date:

(On Firms Letter Head)

Particulars of Turnover

Annexure – F

F.Y. Rs. in Figures Rs. in words
2017-18

2018-19
2019-20

(Signature of Authorized Person with Seal of the Firm)
Place:
Date:

I have read and understood all terms and conditions and implications thereon of the document

Signature & Seal of Bidder 15
(On Firms Letter Head)

Annexure- G

Details of Statutory / Internal Audit Work / Any Other Accounting / Auditing Work of Universities,
Academic Institutions, Government Companies, Autonomous body, etc. in hand with the firm /
undertaken in the last 10 year ending on 31-3-2020.

Name of the Client Type of the Audit Work
(Tick √ appropriate box)
University
1. Statutory Internal Tax/Other
2.
3.
Academic Institutions
1.
2.
3.
4.
Government Companies
1.
2.
3.
4.
Autonomous bodies
1.
2.
3.
Others
1.
2.
3.

TOTAL

(Signature of Authorized Person with Seal of the Firm)
Place:
Date:

I have read and understood all terms and conditions and implications thereon of the document

Signature & Seal of Bidder 16
(On Firms Letter Head)
Undertaking

Annexure-H

I/We the following partners/Proprietors of M/s.____________________, Chartered Accountants do
hereby jointly and severely verify and declare –
(i) that the particulars given are complete and correct and that if any of the statements made or

the information so furnished in the application form is later found not correct or false or
there has been suppression of material information, the firm would not only stand
disqualified from allotment but would be liable for disciplinary action under the Chartered
Accountants Act, 1949 and the regulations framed there under;
(ii) that the firm, or partners has not been debarred or cautioned by ICAI during the last five
years, (if debarred, give details);
(iii) that individually we are not engaged in practice otherwise or in any other activity which
would be deemed to be in practice under section 2 (2) of the Chartered Accountant Act,
1949;
(iv) that the constitution of the firm as on 1st April of the relevant year shown is same as that in
the constitution certificate issued by the ICAI.

(Signature of Authorized Person with Seal of the Firm)
Place:
Date:

I have read and understood all terms and conditions and implications thereon of the document

Signature & Seal of Bidder 17
ANNEXURE-I

[To be executed on non-judicial stamp paper worth Rs.100/- upon selection by University]
AGREEMENT WITH THE STATUTORY AUDITOR FOR THE UNIVERSITY

This Agreement made at ……………………..…………………….. on this ………….. Day of ………… 20___,
between ………………………………………………………..………… of ……..………………..………………..………………
(hereinafter called the ‘Statutory Auditor’) of the One Part and Veer Narmad South Gujarat
University, an affiliating university established by the Gujarat Act of No.38 of 1965 in the State of
Gujarat, India, having its head office at Veer Narmad South Gujarat University Campus, Udhna
Magdulla road, Surat – 395007, Gujarat and offices / departments at different places on the said
campus (hereinafter called the ‘University’, which term shall unless repugnant to context include
its successors and assigns) of the Other Part.

Whereas on the basis of offer received from the Statutory Auditor, the University has appointed the
Statutory Auditor to undertake audit of books of accounts of the University and other service
in the nature of opinion / advise / consultancy / certification, as may be requisitioned by the
University from time to time.

Whereas the Statutory Auditor has agreed to render his / her / its services inter-alia on the terms
and conditions mentioned hereunder;

NOW THIS AGREEMENT WITNESSETH AS UNDER

1. That the Statutory Auditor agrees to undertake audit of books of accounts as per
requisition made by University from time to time through job specific letter of
engagement / assignment with terms of engagement and accept of fee as prescribed /
decided by the University.

2. That the Statutory Auditor shall not sub-contract the work, when requisitioned by the
University, to any other auditor.
3. That the Statutory Auditor or his qualified representative will inspect the books of
accounts and relevant documents in respect that in connection with the audit of the same.
4. That the Statutory Auditor shall maintain secrecy of the University’s and their assets /
liabilities.
5. That the Statutory Auditor shall act with independence, integrity and objectivity.
6. That in case constitution of the Statutory Auditor undergoes any change, the same shall
be informed to the University immediately.
7. That in case services of Statutory Auditor are not found satisfactory and their audit
reports are unworthy of being acted upon, the University may remove the Statutory
Auditor from University after issuance of show-cause notice.

I have read and understood all terms and conditions and implications thereon of the document

Signature & Seal of Bidder 18
8. That the University reserves the right to take appropriate legal action including filing/
lodging complaint to the professional body, if there is any misconduct on the part of the
Statutory Auditor or audit report submitted by the Statutory Auditor to University is
incorrect or false. This shall be without prejudice to University’s right to remove the
Statutory Auditor.

9. That the Statutory Auditor agrees and hereby gives consent to exchange information
with other Universities, colleges, or government organisations directly or through the other
medium or any other institution or association about particulars (name, address and other
details) of Statutory Auditor, performance as well as cause for removing, if any.

10. All the conditions of EOI is acceptable to me/us and if any condition is violated,
University reserves right to take appropriate decision.

DECLARATION
I / We hereby certify that I / We am/are not partner(s) in the firm(s) blacklisted or
connected with firm blacklisted in any State or any State / Central Government offices :
Above declaration is given for the work of :
“Conducting statutory external audit & allied services to the Veer Narmad South
Gujarat University, Surat for financial year 2020-21”

Name of the Consultant / Firm.
(Partnership firm, all partners are required to sign)

Signatory’s Name

In witness whereof, the parties hereto have set their hand on the day, month and year
mentioned herein above.

Statutory Auditor
(signature of Authorised partner with Membership No. and Seal of the firm)

For Veer Narmad South Gujarat University

Registrar
Date :
Place :

I have read and understood all terms and conditions and implications thereon of the document

Signature & Seal of Bidder 19
Financial Proposal
(On Firm’s Letter Head)

(Form-2)

(To be kept in a separate Envelope sealed properly while sending the proposal)

To
The Registrar,
Veer Narmad South Gujarat University, Surat.

Subject: Appointment of Chartered Accountant Firm for conducting Statutory Audit of VNSGU

(Annexure-Z)

Minimum Total Amount for

Fee Financial Year in

Description Scope of Work (Rs.) Rs.

[without In figures In words
(Rs.) (Rs.)
GST]
Professional 4,00,000
Fees for (a) To audit following statutory funds of the University and
conducting to prepare audit report individually;
statutory Detail of funds :
external audit (1) General fund
of Books of (2) Grants fund/RUSA
Account & (3) Examination fund
allied services (4) Central Development fund
to the Veer (5) Trust fund
Narmad South (6) Provident fund
(7) Gratuity fund
Gujarat
University, (b) To audit following Department's Funds of the 3,00,000
University and to prepare audit report individually;
Surat for
financial year : (1) 07 (Seven) Higher payment fee account
2020-2021. (2) 51 (Fifty One) Self finance courses-fund/

Development Fund running in Regular or self
finance departments of the University on campus

(3) 15(Fifteen ) Student Union Fund
(3) Boys hostel fund

(4) Girls hostel fund

(c) (5) N. S. S. fund 50,000

To prepare and provide Fund Utilization Certificate
of each or any fund of previous financial years,
current financial year and next financial years
prescribed in (a) and (b) above as and when
required by the UGC, New Delhi ,State Government
of Gujarat & any other agency.

I have read and understood all terms and conditions and implications thereon of the document

Signature & Seal of Bidder 20
Minimum Total Amount for

Fee Financial Year in

Description Scope of Work (Rs.) Rs.

Professional (d) To comply of T.D.S., E.P.F. and G.S.T. and other [without In figures In
Fees for compliances / to final and merge all funds account (Rs.) figures
conducting and file Income Tax return and other statements / GST] (Rs.)
statutory return of the University, University Assessment
external audit process / GST returns and audit within time limit 1,00,000
of Books of prescribed as per the state / central government
Account & rules and regulations from time to time. To 50,000
allied services comply with other inquires i.e. Income Tax / GST
to the Veer or Service Tax related notices of previous financial
Narmad South years, current financial year and next financial
Gujarat years.
University, Note : The above services applies to above
Surat for mentioned both (a) and (b) funds.
financial year :
2020-2021. (e) 1 For GST work per annum (Including GST and
Professional other expense) both (a) and (b) funds.
Fees for
Financial Year 2 For TDS work, quarterly & annual both (a)
2021-22 :- and (b) funds.

3 GST AUDIT both (a) and (b) funds.

Total amount (Rs.) :- 9,00,000

Please Note:
i. Please quote Lump sum fee separately and all expenses and GST / taxes separately.
ii. The firm shall raise its Invoice as per payment terms enumerated in the EoI.
iii. In case of any discrepancy in Fee between figures and the amount mentioned in Words, the Fee

mentioned in Words shall be taken into consideration.
iv. Price bid (all inclusive) shall be quoted in (Rs.) for the entire scope of work covered under the

Terms of the EoI on a Firm price basis (With no escalation provision for whatever reason) valid till
the complete execution of the assignment for the Financial Year 2020-21.

Signature....................................... Full name........................................
(Signature of Authorised partner with Membership No.) Address with Phone......................
Designation/Firm Name.............
……….……………………
Seal of the firm ……….……………………
Telephone No. & Mobile No: ........................ E-Mail:........................................

I have read and understood all terms and conditions and implications thereon of the document

Signature & Seal of Bidder 21
SCOPE OF WORK FOR THE STATUTORY AUDITOR OF VNSGU

 Scope of Work :

1. Examination of books of accounts and financial records.
2. Verification of assets and liabilities.
3. Assessment of internal/ accounting controls.
4. Examining financial Statements for arithmetical accuracy, ensuring compliance with

applicable accounting standards / guidelines and policies / disclosure requirements.
5. Preparation of audit observations and report for discussions with management.
6. Follow up on the compliance of the prior audit observations.
7. Advise the management on technical matter as and when required by the management.
8. A specific report on these aspects would be provided by the auditor annually as part of the

management letter;

 Responsibilities of the Auditor :

1. Auditor should prepare a Detailed Plan of Audit in consultation with the officials of Veer Narmad
SouthGujarat University for timely completion of Audit.

2. Issue Audit Report for the Audit conducted after completion of the Audit.
3. Audit should be completed within 1 (one) month time from the time of start of the Audit.
4. Audit should be conducted in accordance with the generally accepted accounting

principles in India.

*******************

I have read and understood all terms and conditions and implications thereon of the document

Signature & Seal of Bidder 22