The information contained in this Request for Proposal (the “RFP”) document or subsequently provided to the Bidders, whether in documentary or any other form by or on behalf of the Omnibus Industrial Development Corporation of Daman & Diu and Dadra & Nagar Haveli Ltd., (henceforth referred to as “OIDC” in this document), Daman or any of their employees or advisors, is provided to Bidders, on the terms and conditions set out in this RFP and such other terms and conditions subject to which such information is provided.
This RFP is not an agreement and is neither an offer nor invitation by the OIDC to the prospective Bidders or any other person. The purpose of this RFP is to provide interested parties with information that may be useful to them in the formulation of their bid pursuant to this RFP (the “Bid”). This RFP includes statements, which reflect various assumptions and assessments arrived at by the OIDC in relation to the Project. Such assumptions, assessments and statements do not purport to contain all the information that each Bidder may require. This RFP may not be appropriate for all persons, and it is not possible for the OIDC, its employees or advisers to consider the objectives, technical expertise and particular needs of each party who reads or uses this RFP. The assumptions, assessments, statements and information contained in this RFP, may not be complete, accurate, adequate or correct. Each Bidder should, therefore, conduct its own investigations and analysis and should check the accuracy, adequacy, correctness, reliability and completeness of the assumptions, assessments and information contained in this RFP and obtain independent advice from appropriate sources.
Information provided in this RFP to the Bidder(s) is on a wide range of matters, some of which depends upon interpretation of law. The information given is not an exhaustive account of statutory requirements and should not be regarded as a complete or authoritative statement of law. The OIDC accepts no responsibility for the accuracy or otherwise for any interpretation or opinion on the law expressed herein.
The OIDC, its employees and advisers make no representation or warranty and shall have no liability to any person including any Bidder under any law, statute, rules or regulations or tort, principles of restitution or unjust enrichment or otherwise for any
Page 2 of 14 loss, damages, cost or expense which may arise from or be incurred or suffered on account of anything contained in this RFP or otherwise, including the accuracy, adequacy, correctness, reliability or completeness of the RFP and any assessment, assumption, statement or information contained therein or deemed to form part of this RFP or arising in any way in this Bidding Process. The OIDC also accepts no liability of any nature whether resulting from negligence or otherwise, howsoever caused, arising from reliance of any Bidder upon the statements contained in this RFP. The OIDC may in its absolute discretion, but without being under any obligation to do so, update, amend or supplement the information, assessment or assumption contained in this RFP. The issue of this RFP does not imply that OIDC is bound to select a Bidder or to appoint the Selected Bidder, as the case may be, for the Project and OIDC reserves the right to reject all or any of the Bids without assigning any reasons whatsoever. The Bidder shall bear all its costs associated with or relating to the preparation and submission of its Bid including but not limited to preparation, copying, postage, delivery fees, expenses associated with any demonstrations or presentations which may be required by OIDC or any other costs incurred in connection with or relating to its Bid. All such costs and expenses will remain with the Bidder and OIDC shall not be liable in any manner whatsoever for the same or for any other costs or other expenses incurred by an Bidder in preparation or submission of the Bid, regardless of the conduct or outcome of the Bidding Process.
Page 3 of 14 (A) BRIEF INTRODUCTION The Dadra & Nagar Haveli and Daman & Diu are tourists’ centered places known for its Forts, Beaches, Gardens and Churches etc. The traditional culture of the Portuguese still exists. Dadra & Nagar Haveli and Daman & Diu are also industrial places as they are connected to Mumbai and Gujarat. OIDC is a Government Company (unlisted) engaged in diversified activities like Housing Construction, Liquor, having Industrial Estates. As per the Income Tax Act, 1961 and as per Section 49 of VAT Act applicable for Dadra Nagar Haveli and Daman & Diu respectively. our Company is required to have Chartered Accountant Firm for conducting Audit of the Corporation. OIDC invites bids on single stage two bid system for Selection of Tax Auditor (Income Tax), VAT Auditor and GST Auditor for OIDC.
The authorized and paid-up share capital of the Company is Rs. 50 Crore and Rs. 20.07 Crore respectively. Presently the entire share capital is held by the Government of India. OIDC registered office is located at Secretariat, Fort Area, Moti Daman – 396 220 and its Corporate office situated at Plot No. 35, Somnath, Nani Daman – 396 210 and division office located at Silvassa and Diu.
Page 4 of 14 Notice Inviting Tender (NIT)
Omnibus Industrial Development Corporation of Daman & Diu and Dadra & Nagar Haveli Ltd. (OIDC Ltd.)
Notice Inviting RFP for “Selection of Tax Auditor (Income Tax), VAT Auditor and GST Auditor under Direct and Indirect Tax for the F.Y. 2021-2022”.
Bid for “Selection of Tax Auditor (Income Tax), VAT Auditor and GST Auditor under Direct and Indirect Tax for the F.Y. 2021-2022” is invited from the bidder meeting the basic eligibility criteria as stated in the bid document.
RFP documents available www.daman.nic.in Bid Security/EMD EMD of Rs. 5000/- (Rupees Five Thousand Only) shall Date of issue of RFP be either in form of Demand Draft or Bank Guarantee of any Nationalized / Scheduled Bank.
Pre Bid meeting date & 12.07.2021 at 11.00 hrs
Last date for submission of 19.07.2021 at 18.00 hrs
Technical and financial bid
Technical Bid opening date 20.07.2021 at 16.30 hrs
Financial Bid opening date 22.07.2021 at 11.00 hrs
Address : Office of the General Manager, OIDC, Corporate Office,
Plot No. 35, Somnath, Nani Daman – 396210.
The right to accept/reject any or all bid(s) received is reserved without assigning any reason thereof.
General Manager OIDC Ltd. Daman.
Page 5 of 14 (B) SCOPE OF WORK
i) Tax Audit under Section 44AB of the Income Tax, 1961 for F Y 2021-2022 (A.Y. 2022- 2023).
ii) VAT Audit under Section 49 of the VAT Act for Daman and Diu for F Y 2021-2022.
iii) VAT Audit under Section 49 of the VAT Act for Dadra & Nagar Haveli for F Y 2021- 2022.
iv) GST Audit for Daman and Diu and GST Audit for Dadra & Nagar Haveli F Y 2021- 2022, if applicable.
v) Any other Direct and Indirect Tax matter as required by OIDC.
C) SCHEDULE FOR COMPLETION OF AUDIT
The firm will have to start and complete the Audit within the due date under the respective Acts.
D) TIME PERIOD FOR ENGAGEMENT-
CA Firm will be appointed for the financial year 2021-2022. The selected CA firm may be re-appointed up to a maximum period of three years on annual basis depending upon their satisfactory performance of the firm in the previous year.
1. PRE-QUALIFICATION CRITERIA OF THE CA FIRM
The bids of only those CA firms will be considered, which satisfy the following eligibility criteria:
i) The Chartered Accountant Firm is required to have Income Tax Permanent Account Number (PAN) and GST Registration Number.
ii) The firm or any partner of the firm should not be black listed by any Government Departments, C&AG, PSUs or any other organization in respect of any assignment or behavior. The firm has to submit the No blacklisting certificate as per Sub- Annexure-A-1.
iii) The CA firm should submit their turnover for the last 3 (three)financial years in the format attached at Sub-Annexure-A-2.
iv) The CA Firm should have been in operation for minimum 5 years. The firm should have undertaken and completed at least 5 assignments related to Audit of Annual Accounts of Central Autonomous bodies (CAB) / other organization preferably in education field/ Public Sector Undertakings (PSUs), as Centre-wise
Page 6 of 14 details given below. Firms should submit details of experience required in format attached at Sub Annexure–A-3.
2. PAYMENT TERMS
i) The professional fee quoted by the firm shall be valid for the entire contract period. Payment shall be made on completion and submission of signed Audit Report.
ii) Invoice should be raised in duplicate in favor of “OIDC Ltd”. iii) Statutory Taxes will be paid at prescribed rate during the contract period.
iv) TDS will be deducted as per prevailing rates prescribed in the Income Tax Act from all payment made by OIDC.
3.OTHER GENERAL TERMS
i) Complete Bid (Technical Bid & Price Bid to be submitted) with the prescribed bid forms should be submitted at the designated place at Office of the General Manager, OIDC, Corporate Office, Plot No. 35, Somnath, Nani Daman – 396210 on or before the time and date fixed for submission of bid (“Bid Due Date”). Bid submitted after Bid Due Date and time will be rejected.
ii) Format of Application must be completely filled in. Incomplete applications will be rejected outright.
iii) Please ensure that date of establishment of registered office, Branch office, details of all partners into the firm should be invariably indicated in the application.
iv) All submitted documents should be signed by a Managing Partner with his name and under the seal of the firm.
v) Any application received after the stipulated date & time, due to any reason whatsoever, will be rejected outright.
vi) Not more than one bid shall be submitted by one tenderer /bidder having business relationship.
vii) The Bid shall be deemed to have been submitted after careful study and examination of this RFP document.
viii)The Bid should be precise, complete and in the prescribed format as per the requirement of this RFP document.
ix) Failure to furnish all information or submission of a bid not responsive to this RFP will be at the Bidders’ risk and may result in rejection of the bid.
x) OIDC invites bids from Daman and nearby area of Daman i.e. Maharashtra or Gujarat.
Page 7 of 14 xi) Due to negligent act of the Bidder, if OIDC suffers losses, and incurs damages, the quantification of which may be difficult, the total amount of liquidated damages under this engagement shall not exceed 5% of the total value of the work order and the Bidder shall agree to pay such liquidated damages as defined.
xii) The Bidder shall indemnify OIDC and keep indemnified for any loss or damage, cost or consequences that OIDC may sustain, suffer or incur on account of violation/noncompliance of any statutory requirements in conducting of Audit. The Bidder shall always remain liable to OIDC for any losses suffered by OIDC due to any negligence or fault on the part of the bidder, and the bidder also shall indemnify OIDC for the same Bidder is responsible and accountable for managing the activities of its personnel. Bidder shall be vicariously liable for any acts, deeds or things done by their employees which is outside the scope of work or authority vested or instructions issued by OIDC.
xiii)The Bidders acknowledge that in the course of performing the obligations under this tender, each party shall be exposed to or acquire information of the other party, which such party shall treat as confidential. Neither party shall disclose the Confidential Information to a third part.
4. LIST OF DOCUMENTS TO BE SUBMITTED ALONGWITH APPLICATION
i) Registration certificate of the firm issued by the Institute of Chartered Accountants of India (ICAI).
ii) Copy of Membership Card of the Partners issued by ICAI. iii) Copy of PAN card of the CA Firm.
iv) Copy of GST Registration of the Firm.
v) Copies of Balance sheet and Profit & Loss Account of last three years (2018-19, 2019-20 and 2020-21).
vi) Certificate of No Blacklisting as per Sub-Annexure-A-1.
5. General Manager, Omnibus Industrial Development Corporation of Daman & Diu and Dadra & Nagar Haveli Ltd., (OIDC) reserves the right to accept or reject any or all the offers received or cancel bidding process prior to award of any contract, without assigning any reason whatsoever.
6.Selection of firm will be done only after detailed scrutiny of the credentials of the firm.
Page 8 of 14 7.SUBMISSION AND EVALUATION OF THE RFP Interested firms meeting all the pre-qualification criteria as mentioned in point-1 above may submit their offer in the prescribed Annexure /sub-Annexure of the RFP. i) Annexure-II duly filled pre-qualification-cum-technical Bid along with all supporting documents duly signed with Seal of the authorized partner should be submitted in physical format.
ii) Annexure-III duly filled Financial Bid for OIDC should be submitted in
Page 9 of 14 Annexure-II
PRE- QUALIFICATION-CUM-TECHNICAL BID (To BE FILLED IN BY BIDDER AND ENCLOSE SUPPORTING AS INDICATED)
Sl.No. Particulars Name & address of the firm 1 Chartered Accountant Firm Name & Address of authorized partners 2. Pre-qualification Criteria Telephone Number with STD code a) The CA Firm is required to have Mobile No.(s) of Partners b) Income Tax Permanent Account e-mail ID Number (PAN) and GST Registration. (Submit copy of supporting c) The average gross professional fee document regarding address of the received/earned by the firm in last firm) d) three financial years (2018-19, PAN number of the CA Firm e) 2019-20 and 2020-21) as Centre- (Submit Copy) wise mentioned in the RFP GST Registration No. document. (Submit Copy) The CA Firm should have at least Details to be provided as per 5years experience in Audit of SUB-ANNEXURE A-2 Annual Accounts of Central Autonomous bodies/ other Details to be provided as per organization particularly in SUB-ANNEXURE A-3. education field / Public Sector Undertakings and Filing of Returns (Submit copy of establishment of of Income Tax. Refer RFP the Firm) Document. (Attach copy of work orders as Numbers of Article Clerk/ Staff and evidence) other staff on payroll of firm No. of Articles and other performing The firm or any partner of the firm audit /accounting work (in figures should not be black listed. and words) Submit self declaration Certificate as per Sub-Annexure-A-1
Certified that the above particulars are correct. In the event of any information found to be incorrect, be it at any time. OIDC is at liberty to reject the proposal/work awarded to this CA Firm.
Date: Signature: OFFICE SEAL Name: Designation: Page 10 of 14 ANNEXURE-III
FINANCIAL BID (To be filled by bidder)
Name & address of the firm:-
(Figures in Rupees)
FINANCIAL PROPOSAL FORMAT
“ON THE LETTER OF CA FIRM ”
We ___________ (name of the firm) having address at ______________ do hereby apply in pursuance of RFP dated ------------------- to your Company for providing following professional service in your Company. Please find our financial quote as follows:
Sr. Type of Professional Services Unit Total amount in Rs. No. (Inclusive of all
taxes / charges)
4 Consolidated fees for all the works stated Yearly
in the Scope of Work for F Y 2021-2022.
The above fees is inclusive of all taxes and of travelling expenses like lodging and boarding expenses, out of pocket expenses, etc. We assure your good office that the charges quoted above are full and final and no other additional charges will be applicable for providing any or all of the professional services mentioned above. Thanking You
For Name of Firm
Name of Chartered Accountant making application Mem No. FRN No. Place : Date :
Page 11 of 14 SUB-ANNEXURE: A-1 Self – Declaration – No Blacklisting
(On the letter head of the Firm) To, The General Manager OIDC, Corporate Office, Plot no. 35, Somnath, Nani Daman – 396 210.
In response to the Request For Proposal (RFP) for selecting Tax Auditor under Direct and Indirect Tax for OIDC for the financial year 2021-2022, I/ We hereby declare that presently our Chartered Accountant (CA)……………..is having unblemished record and is not declared ineligible for corrupt & fraudulent practices either indefinitely or for a particular period of time by any State / Central Government / PSU / Autonomous Body. We further declare that presently our CA firm……………... is not blacklisted and not declared ineligible for reasons other than corrupt & fraudulent practices by any State / Central Government / PSU / Autonomous Body on the date of Bid Submission. If this declaration is found to be incorrect then without prejudice to any other action that may be taken, my / our security may be forfeited in full and the tender if any to the extent accepted may be cancelled.
Thanking you, Yours faithfully,
Signatures _______________________ Name _________________________
Seal of the CA Firm __________________________ Place______________________ Date_______________________
Page 12 of 14 SUB-ANNEXURE: A-2
Details of CA Firm’s professional income (Gross professional Fees received/earned)
(Rupees in lakhs)
Particulars Financial Year Financial Year Financial Year 2020-2021 Gross Professional 2018-2019 2019-2020 fees received/ Earned
Furnish the copy of the Profit & Loss Account and Balance Sheet as documentary evidence in support of the information provided above.
Date: Signature: OFFICE SEAL Name: Designation:
Page 13 of 14 SUB-ANNEXURE: A-3
Details of CA Firm’s Experience of Similar Services as per details in RFP Document (five years)
S. Name of the Name of Name of the Nature of Details of N. assignment Assignment organization Assignments Supporting (start date/ (Please specify Documents 1 End date) the work provided 2 involved as 3 detailed in 4 scope of work) 5 6 7
Furnish the copy of the documentary evidence in support of the information provided above.