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Corrigendum M. P. Paschim Kshetra Vidyut Vitaran Co. Ltd., Indore, Madhya Pradesh
July, 12th 2021

OFFICE OF THE MANAGING DIRECTOR (WZ)

M. P. PASCHIM KSHETRA VIDYUT VITARAN CO. LTD.,
GPH COMPOUND, POLOGROUND, INDORE

(Phone No: 0731-2426144/111, 2426204/203, Fax No: 2423300, Email- sepurchase06@gmail.com)
CIN No-U40109MP2002SGC015121

Dated :-06.07.2021
Corrigendum-I

Sub:- Tender Specification No.MD/WZ/06/PUR/TS-1545 (Online No.2021_MPPKV_
148184_1,2,3, 4,5&6) due on 07.07.2021 for Outsourcing of Internal Audit related to
LT Revenue Audit of Distribution Centres/Zones offices under different Circles of
MPPKVVCL, Indore for the FY 2020-21 (to be conducted on Half Yearly basis
separately for each Half Year)

Ref. :- NIT No. MD/WZ/06/PUR/NIT-261/7991 Indore, dated: 16.06.2021.

The following amendment has been done in subjected tender.

SECTION-I (A)
KEY DATES & BASIC TENDER INFORMATION

Particulars Details

Outsourcing of Internal Audit related to LT

Revenue Audit of Distribution Centres/Zones

Name of Work offices under different Circles of MPPKVVCL,

Indore for the FY 2020-21 (to be conducted on

Half Yearly basis separately for each Half Year)

Tender Specification number MD/WZ/06/PUR/TS-1545 due on 14.07.2021

Due date of physical submission of Tender

(proof of online EMD submission in Part-I + 13.07.2021 up to 15.00 Hrs.
Techno-Commercial Bid in Part-II) in Hard

Copy

Key Dates

Sr. No. Tender Stage Particulars Date & Time
23.06.2021
1. Publishing Date* Tender Purchase- at 18.00 Hrs
online 23.06.2021
at 18.00 Hrs
2. Document Download / Sale Start
Date* NA

3. Seek Clarification Start Date NA

4. Seek Clarification End Date NA

5. Pre-Bid Meeting Date* 23.06.2021
at 18.00 Hrs
6. Bid Submission Start Date* 13.07.2021
at 15.00 Hrs
7. Bid Submission Closing Date* Online as well as 14.07.2021
Physical bid at 15.00 Hrs

8. Bid Opening Date* Will be
informed later
9. Financial Bid ( Envelope-C) Open Envelope-C
Date (Price Bid)

All other terms & conditions will remain same & unchanged.

--Sd--
Superintending Engineer (Purchase)
O/o MD (WZ), M.P.P.K.V.V.Co.Ltd., Indore
OFFICE OF THE MANAGING DIRECTOR
(WEST ZONE)

M. P. Paschim Kshetra Vidyut Vitaran Co. Ltd.,

G.P.H. Compound, Pologround, Indore

Tender Specification No. MD/WZ/06/PUR/TS-1545
(Online No. 2021_MPPKV_148184_1 to 6)

Online due date for opening on:- 07.07.2021 AT 15:00 Hrs

Outsourcing of Internal Audit related to LT Revenue Audit
of Distribution Centres/Zones offices under different Circles
of MPPKVVCL, Indore for the FY 2020-21 (to be conducted

on Half Yearly basis separately for each Half Year)

Issued by:

The Chief Engineer (Purchase)

O/o MD (West Zone),
M. P. Paschim Kshetra Vidyut Vitaran Co. Ltd,

G.P.H. Compound, Pologround,
Indore (MP)

Phone No: - 0731-2426144/111, 2426204/203, Fax No: - 0731-2423300.

Website: - http://www.mptenders.gov.in & www.mpwz.co.in
Email: - sepurchase06@gmail.com
CIN No-U40109MP2002SGC015121

T.S. No. MD/WZ/06/PUR/TS-1545 due on 07.07.2021 for Outsourcing of Internal Audit related to LT Revenue
Audit of Distribution Centres/Zones offices under different Circles of MPPKVVCL, Indore for the FY 2020-21 (to

be conducted on Half Yearly basis separately for each Half Year)

Page 1 of 86
T.S. No. MD/WZ/06/PUR/1545 due on 07.07.2021

Outsourcing of Internal Audit related to LT Revenue Audit of Distribution

Centres/Zones offices under different Circles of MPPKVVCL, Indore for the

FY 2020-21 (to be conducted on Half Yearly basis separately for each Half

Year )

CONTENTS

Sr. No. Section Schedule Particular Page No.

1 Section –I (A) Key Dates & Basic Tender Information 3-4

2 (B) Notice Inviting Tender 5-7

3 (C) Tender Form 8

4 (D) Guidelines & Instructions to Bidders 9-11

5 (E) Qualifying Criterion 12-13
General Instructions to Bidders 14-24
6 Section –II

7 Section –III General Terms & Conditions of Contract 25-31
32-51
8 Section –IV Specification and Scope of Works 52-57

9 Schedule-I Price & Quantity (06 Nos. Groups) 58
59
10 Schedule-II (A) General Information 60
61
11 Schedule-II (B) Commercial Information 62
63
12 Schedule-III (A) Schedule of Commercial Deviation 64

13 Schedule-III (B) Schedule of Technical Deviation 65

14 Schedule-IV Schedule of Financial Information

15 Section –V Schedule-V Declaration of Relationship Format

16 Schedule-VI Declaration /Undertaking (Firm/Partner is

not Debarred/Blacklisted)

17 Schedule-VII Group for Allotment

18 Schedule-VIII Technical Evaluation & Financial Evaluation 66

Criteria/Associated Score

19 Schedule-IX Schedule Of Check List 67
68-70
20 Schedule-X Schedule Of Contract Agreement 71-85

21 Section –VI Audit Report Formats for LT Revenue Audit 86

22 Annexure-2 The Awarded Firm‟s Name under Previous TS-

1452

SAVE ELECTRICITY
********************

T.S. No. MD/WZ/06/PUR/TS-1545 due on 07.07.2021 for Outsourcing of Internal Audit related to LT Revenue
Audit of Distribution Centres/Zones offices under different Circles of MPPKVVCL, Indore for the FY 2020-21 (to

be conducted on Half Yearly basis separately for each Half Year)

Page 2 of 86
SECTION-I (A)
KEY DATES & BASIC TENDER INFORMATION

Particulars Details

Outsourcing of Internal Audit related to LT

Revenue Audit of Distribution Centres/Zones

Name of Work offices under different Circles of MPPKVVCL,

Indore for the FY 2020-21 (to be conducted on

Half Yearly basis separately for each Half Year)

Tender Specification number MD/WZ/06/PUR/TS-1545 due on 07.07.2021

Due date of physical submission of Tender

(proof of online EMD submission in Part-I + 06.07.2021 up to 15.00 Hrs.
Techno-Commercial Bid in Part-II) in Hard

Copy

Key Dates

Sr. No. Tender Stage Particulars Date & Time
24.06.2021
1. Publishing Date* Tender Purchase- at 09.00 Hrs
online 24.06.2021
at 09.00 Hrs
2. Document Download / Sale Start
Date* NA

3. Seek Clarification Start Date

4. Seek Clarification End Date NA

5. Pre-Bid Meeting Date* NA

6. Bid Submission Start Date* 24.06.2021
at 11.00 Hrs
7. Bid Submission Closing Date* Online as well as
Physical bid 06.07.2021
8. Bid Opening Date* at 15.00 Hrs
Envelope-C
9. Financial Bid ( Envelope-C) Open (Price Bid) 07.07.2021
Date at 15.00 Hrs

Will be
informed later

Note: -
(1) The bidders are required to submit all the desired documents online as well as physically.
(2) The bidders have to upload following documents online as per key dates
(I) IN ENVELOPE – A: -

The Bidders are required to invariably upload the valid documentary evidence of submission
of online EMD as per given details without which online offer i.e., Envelopes-B & C shall not
be opened.
Note-One time EMD and Tender Fees as per NIT must be required to deposit from each
bidder, if bidder wants to participate in more than one group then photo copy of same
documentary evidences can be utilized for balance groups(sub tender).

T.S. No. MD/WZ/06/PUR/TS-1545 due on 07.07.2021 for Outsourcing of Internal Audit related to LT Revenue
Audit of Distribution Centres/Zones offices under different Circles of MPPKVVCL, Indore for the FY 2020-21 (to

be conducted on Half Yearly basis separately for each Half Year)

Page 3 of 86
(II) IN ENVELOPE – B: -
The bidders have to upload following documents online in Envelope-B as per key dates: (i)
Following certificate: -

It is certified that we unconditionally agreed to the following clauses of tender
specification: -

(i) PAYMENT TERMS : AGREED.

(ii) SECURITY DEPOSIT : AGREED.

(iii) PENALTY : AGREED.

(iv) PERFORMANCE GUARANTEE : AGREED.

(ii) Tender Form (Section-I(C))–Uploaded duly sealed, signed & dated scan copy
(iii)
(a) Section-I (E) Qualifying Criterion.
(b)
(c) Latest – Copy of registration issued by ICAI/ICWAI.
(iv)
(v) Certified copy of Balance Sheet & P&L Accounts for the FY 2019-20.
(vi)
(vii) Certified copy of latest partnership deed.
(viii)
(ix) Schedule-II (A) General information
(x)
Schedule-II (B) Commercial Information
(xi)
Schedule-III (A) Schedule of Commercial Deviation.

Schedule-III (B) Schedule of Technical Deviation

Schedule-IV Schedule of Financial Information

Schedule-V Declaration of Relationship Format

Schedule-VI Declaration/ Undertaking (Firm / Partner is not debarred

/ Blacklisted )

Schedule-IX Check List.

The above schedules should be filled online in specified templates and the supporting
documents should be submitted physically. Please note that in absence of the supporting
documents the offer may not be evaluated & is liable for rejection. If required & considered by
MPPKVVCL, requisite documents & clarifications against the online submissions may be
asked physically from the concerned bidder while evaluation of the offers.
(III) IN ENVELOPE-C: -
The bidder has to quote their rates online only in schedule-I to be kept in Envelope „C‟ and
upload online as per key dates. Please note that, the Schedules of price bid, (Schedule-I), i.e.

Financial offer (Envelope-C) will not be accepted physically. In case Envelope-C is
submitted physically the bid will be rejected. The group wise price bid shall be opened
online as per key dates, but quoted rates for only qualified services/items of successful bidders
will be read out & considered by the tender opening authority.

(3) PHYSICAL SUBMISSION
The documents uploaded online in Envelop-A & B must be submitted physically also in the
same manner i.e. Envelop-A&B kept in main Envelop along with supporting documents and
submit the same on one (1) day prior from due date of opening of tender up to 17:00 Hrs
positively failing which the online offer may not be considered for opening. The MPPKVVCL
may ask to produce original documents for verification purpose. The following documents shall
be required to be submitted along with offer.
The documentary evidence of submission of online EMD and all the pages of complete tender
document duly sealed & signed on each page by the authorised partner of the firm along with
supporting documents should be submitted in hard copy as per tender requirement.

(4) The date of opening of financial/price bid may be informed after techno-commercial evaluation
& related issues. The bidders may please keep themselves updated regarding price bid opening
from the E-portal.

(5) In case of any of above dates is declared as holiday / local holiday then the date will be shifted
to next working day.

-Sd-
Chief Engineer (Pur)
O/o MD (WZ), MPPKVVCL, Indore
T.S. No. MD/WZ/06/PUR/TS-1545 due on 07.07.2021 for Outsourcing of Internal Audit related to LT Revenue
Audit of Distribution Centres/Zones offices under different Circles of MPPKVVCL, Indore for the FY 2020-21 (to
be conducted on Half Yearly basis separately for each Half Year)

Page 4 of 86
SECTION-I (B)

NIT

No. MD/WZ/06/PUR/NIT-261/7991 Indore dated: 16.06.2021

NOTICE INVITING TENDERS

Online tenders are invited for supply of following Items / Services. The bid seals will be
received online on the e-portal https://mptenders.gov.in up to date & time indicated below. The
tenders will be opened in the office of the undersigned as mentioned in tender time schedule (key
date). If desired, the bidder or their duly authorized representatives may remain present at the
time of opening of tender: -

S. TS Particular Unit Total Tender EMD Tender Due date of
N. No. Qty. Value (Rs.) Fee opening of
Rs. Lacs (Rs.) tender online

Empanelment of Manufacturer/ Repairer of from
15.00Hrs.
Distribution Transformer in Rate Contract
*date
1. 1526 Award for Repairing & Testing of 11/0.433 KV LS 20000 4650.00 100000/- 10000/-
Distribution Transformer of 16 KVA to 200 100000/- 10000/- 02.07.2021
425 903.36
KVA rating (through parallel Rate Contract 192 13.07.2021
118.02
against TS-1433 opened on 01.07.2020)) 187 15.07.2021
119 45.76
2. VCB 76 16.07.2021
22 541.71
i 1527 11 KV VCB along with Spares Parts No. 10 33.59 23.07.2021
60.74 27.07.2021
ii 33 KV VCB along with Spares Parts No. 200 27.03 09.07.2021
360 185.46 09.07.2021
3. Control & Relay (C&R) Panel 180 104.07
13.49 29.07.2021
i 11 KV C&R Panel for Feeder Protection (2 F) No. 915.62 23.26
16.16 1105.00 20.07.2021
ii 11 KV C&R Panel for Transformer Protection No. 3736 20.07.2021
117 20.07.2021
iii 1528 33 KV C&R Panel for Transformer Protection No. 100000/- 5000/- 15.07.2021
145
iv 33 KV C&R Panel for Feeder Protection No.
325
v 33 KV C&R Panel for Transformer with No. 250
differential Protection for 8 MVA PTR 150
9461
4. Electronic Relays 8702
31.75
i 1529 Master Trip Relay No. 33 45760/- 2000/-
ii Numerical Relay Non Communicable Type No.
100000/- 10000/-
iii Numerical Relay Communicable Type No. 33590/- 2000/-
60740/- 2000/-
5. AAA Conductor 27030/- 2000/-

i 1530 ISI Marked AAA Dog Conductor(100 sq mm) Km. 100000/- 5000/-
ii ISI Marked AAA Raccoon Conductor (80 sq Km.
100000/- 5000/-
mm) 13490/- 1000/-
23260/- 1000/-
6. 1531 Stay Set 20 mm (Painted) Set 100000/- 10000/-

7. 1532 30 V-100 AH Lead Acid Battery Set in SAN Set
container

8. 1533 Battery Charger 30 V-15 Amp suitable for No.
charging 30 V-100 AH Lead Acid Battery

9. Transformer Distribution Box for

i 1534 100 KVA DTR No.
ii 200 KVA DTR No.

iii 315 KVA DTR No.

10. 1535 Rubber Hand Gloves as per IS 4700 / 1988 Pair
/1991/1993

11. 1536 Canvas Bag / Tool Bag No.

12. 1537 Stay Wire 7/4 mm MT

13. 1538 33/11 KV 5 MVA Power Transformer No.

14. 1539 33/11 KV 8 MVA Power Transformer No. 19 864.00 100000/- 10000/- 16.07.2021

15. 1540C11uKrrVent Transformer 409.00 100000/- 5000/- 11.08.2021
(a)

T.S. No. MD/WZ/06/PUR/TS-1545 due on 07.07.2021 for Outsourcing of Internal Audit related to LT Revenue
Audit of Distribution Centres/Zones offices under different Circles of MPPKVVCL, Indore for the FY 2020-21 (to

be conducted on Half Yearly basis separately for each Half Year)

Page 5 of 86
S. TS Particular Unit Total Tender EMD Tender Due date of
N. No. Qty. Value (Rs.) Fee opening of
Rs. Lacs (Rs.) tender online

i 200 - 100 / 5- 5 A No. 1246 from
15.00Hrs.
ii 300 - 150 / 5 - 5 A No. 1863
*date
iii 600 - 300 / 5 -5 A No. 145
28.07.2021
iv 600 - 300 / 5 -5 -1 A No. 24
29.07.2021
(b) 33 KV
15.07.2021
i 200 - 100 / 5 - 5 A No. 736 16.07.2021
07.07.2021
ii 200- 100/5-5-1 A No. 59 13.07.2021

iii 300-150/5-5 A No. 436 23.07.2021

iv 400/200/5 -5 A No. 133

16. LT AB Cable

i 3X50+1X16+1X35 Sqmm (insulated neutral Km 210
messenger)

ii 1541 3X70 + 1X16 + 1X35 Sqmm. (insulated neutral Km 214 884.00 100000/- 10000/-
messenger)
435.00 100000/- 5000/-
iii 3X95+1X16+1X70 Sqmm (insulated neutral Km 150 58.01 58010/- 2000/-
messenger) 52.47 52470/- 2000/-
25.90 25900/- 2000/-
17. 1100 V, Single Core XLPE Insulated Un-armoured Al 105.00 100000/- 5000/-
Conductor Cable 489.14 100000/- 5000/-

i 1X50 Sqmm Km 100
ii 1542 1X70 Sqmm Km 332

iii 1X150 Sqmm Km 215

iv 1X300 Sqmm Km 20

18. Copper Control Cable (2.5 Sqmm)

i 1543 2 Core Unarmoured Km 14
ii 4 Core Unarmoured Km 28

iii 8 Core Unarmoured Km 31

19 1544 11 KV Polymer Lightening Arrester (9 KV No. 5365
Gapless type (10 KA ) for 33/11 KV S/s

Outsourcing of Internal Audit related to LT

Revenue Audit of Distribution Centres/Zones 06
Grou
20. 1545 offices under different Circles of No.
MPPKVVCL, Indore for the FY 2020-21 (to ps

be conducted on Half Yearly basis separately

for each Half Year).

Supply, Installation and Support of Laptop-i5

21. 1546 (with open office) at various offices under No. 150

MPPKVVCL, Indore

Supply of DPC Aluminium / Copper Round Winding Wire &

22. Strips of different sizes at MPPKVVCL, Indore (Repairing of

old design DTRs in MTRU/STRU)

i DPC Aluminium Wire .81 mm MT 20
1547 DPC Aluminium Round Wire and strip of
ii different sizes. MT 221.9

iii DPC Copper Winding wire 1.95 mm MT 6

iv DPC Copper strip 8.4x3.7mm MT 3.8

* For updated / extended due dates for opening of tender (EMD in Envelope-A & Techno-
commercial bid in Envelope-B) please refer to the online key dates.

NOTE: -
1. Other details can be seen in the complete tender documents available on e-portal

http://www.mpwz.co.in & https://mptenders.gov.in.
2. Tender documents can be purchased only online and downloaded from https://mptenders.gov.in

by making online payment for the prescribed non-refundable tender fees. Only in case if the
tender is dropped without opening, the tender fees shall be refunded after deduction of

T.S. No. MD/WZ/06/PUR/TS-1545 due on 07.07.2021 for Outsourcing of Internal Audit related to LT Revenue
Audit of Distribution Centres/Zones offices under different Circles of MPPKVVCL, Indore for the FY 2020-21 (to

be conducted on Half Yearly basis separately for each Half Year)

Page 6 of 86
necessary portal charges. Manual purchase of tender is not allowed. The tender fee is inclusive
of all applicable taxes.
3. The Bid Data should be filled in and the Bid Seals of all the Envelopes and the documents
which are to be uploaded by the Bidders should be submitted online as per time schedule (Key
Dates).
4. The relevant portion of tender which tenderers have to fill online would be available on above
website on date mentioned against each tender. The Bidders shall have to submit their Bids
online and upload the relevant documents / forms as per time schedule (Key Dates).
5. Since the online bidders are required to sign their bids online using Class III-Digital
Certificates only, hence they are advised to obtain the same at the earliest. For further
information, Contractors are requested to contact Madhya Pradesh State Electronic
Development Corporation Ltd, State IT Centre, 2nd Floor, 47-A, Arera Hills, Bhopal-462011,
Telephone No. 0755-2518500 / 269, E-mail: mptenders@mpsedc.com.
6. Bidders intending to participate in the Tender are required to get themselves trained on the e-
Procurement System. They are required to contact Madhya Pradesh State Electronic
Development Corporation Ltd, to confirm their session in advance.
7. The required amount of EMD shall be accepted through online payment only as per the
clause No. 8 of the “Guideline & Instructions to bidders”.
The Bidders are required to invariably upload the valid documentary evidence of
submission of online EMD (or EMD Exemption Certificate if applicable) in envelope-A
without which online offer i.e., Envelopes-B & C shall not be opened.
8. No offer will be accepted without valid Earnest Money Deposit, unless exempted by the
Company. If on opening of tender, it is revealed that EMD amount is inadequate / any other
discrepancy is noticed, the tender shall be rejected and returned to the tenderer.
9. The corrigendum or addendum to the bidding documents, if any, as well as any change in due
date(s) of opening of tender will be published on the website, also Company‟s website
http://www.mpwz.co.in & https://mptenders.gov.in but will not be published in newspaper.
Hence participant bidders are advised to regularly visit the websites until the bid opening. The
Company shall not be responsible in any way for any ignorance of the bidders about the
corrigendum or addendum or change in the due date(s).
10. The company reserves the right to reject any or all the tenders or accept any tender in full or
part as considered advantageous to the company, whether it is lowest or not, without assigning
any reason whatsoever it may be.
11. The physical submission of documents is mandatory except the price bid, however for
verification purpose MPPKVVCL may ask to produce original documents also.
12. The tender document will be uploaded on portal normally 15 (Fifteen) days prior to the date of
respective tender opening. The interested bidders are advised to regularly visit the portal for the
purpose.
13. The Online Payment towards tender fee (inclusive of GST) is mandatory. The option of
tender fee exemption available on E Procurement Portal is not applicable for MPPKVVCL,
Indore.

-Sd-
Chief Engineer (Purchase)
O/o MD, MPPKVVCL, Indore

T.S. No. MD/WZ/06/PUR/TS-1545 due on 07.07.2021 for Outsourcing of Internal Audit related to LT Revenue
Audit of Distribution Centres/Zones offices under different Circles of MPPKVVCL, Indore for the FY 2020-21 (to

be conducted on Half Yearly basis separately for each Half Year)

Page 7 of 86
SECTION-I (C)
TENDER FORM

OFFICE OF THE MD (WEST ZONE) M.P.P.K.V.V.C.L.,
G.P.H. COMPOUND, POLOGROUND, INDORE

Tender issued to M/s ………………………………………………….
……………………………………………..…...

TENDER FORM

The undersigned hereby tender and offer, the M. P. Paschim Kshetra Vidyut Vitaran
Company Ltd., Indore to the work of Outsourcing of Internal Audit related to LT Revenue
Audit of Distribution Centres/Zones offices under different Circles of MPPKVVCL, Indore for
the FY 2020-21 (to be conducted on Half Yearly basis separately for each Half Year) in the
tender document No. MD / WZ / 06 / PUR /1545 dated 07.07.2021 which, under the terms
thereof are to be, executed and done by the contractor/bidder; and to perform and observe the
provisions and agreements or the part of the contract contained in, or which can be reasonably
inferred from the said tender documents, for the sums and at the rates set out in Schedule –I
annexed here to.

We have examined in detail and have understood and agree to abide by all the Terms &
Conditions stipulated in the tender document and in any subsequent communication from
MPPKVVCL, Indore in this regard (if any). Our technical proposal is consistent with all the
requirements of submission as stated in the tender document or in any of the subsequent
communication from MPPKVVCL, Indore in this regard (if any).

We hereby undertake that the information submitted in our offer is complete and correct
to the best of our knowledge and belief. We would be solely responsible for any errors or
omissions in our offer. We agree that, in case of any ambiguity/ incompleteness found in the
information furnished by us in the offer, same shall be interpreted by MPPKVVCL, Indore to its
advantage. We agree to abide by all your tender / order Terms & Conditions.

Date the Day of………….

BIDDER‟S SIGNATURE
(With Seal)

Bidders Address: - ……………………………
……………………………
……………………………

T.S. No. MD/WZ/06/PUR/TS-1545 due on 07.07.2021 for Outsourcing of Internal Audit related to LT Revenue
Audit of Distribution Centres/Zones offices under different Circles of MPPKVVCL, Indore for the FY 2020-21 (to

be conducted on Half Yearly basis separately for each Half Year)

Page 8 of 86
SECTION-I (D)
GUIDELINES & INSTRUCTIONS TO BIDDER

Guidelines to Bidders for Implementation of E-Procurement System & Online
Bid Submission

Note: These conditions will over-rule the conditions stated in the Tender documents,
wherever relevant and applicable.

The bidders are required to submit soft copies of their bids electronically on the MP TENDER
Portal (https://mptenders.gov.in/nicgep/app), using valid Digital Signature Certificates. The
instructions given below are meant to assist the bidders in registering on the MP TENDER
Portal, prepare their bids in accordance with the requirements and submitting their bids online on
the MP TENDER Portal (https://mptenders.gov.in/nicgep/app).
More information useful for submitting online bids on the MP TENDER Portal may be obtained
at: https://mptenders.gov.in/nicgep/app.
REGISTRATION
1) Bidders are required to enroll on the e-Procurement module of the MP TENDER Public

Procurement Portal (URL: https://mptenders.gov.in/nicgep/app) by clicking on the link
“Online bidder Enrollment” on the MP TENDER Portal which is free of charge.
2) As part of the enrolment process, the bidders will be required to choose a unique username
and assign a password for their accounts.
3) Bidders are advised to register their valid email address and mobile numbers as part of the
registration process. These would be used for any communication from the MP TENDER
Portal.
4) Upon enrolment, the bidders will be required to register their valid Digital Signature
Certificate (Class II or Class III Certificates with signing key usage) issued by any Certifying
Authority recognized by CCA India (e.g. Sify / nCode / eMudhra etc.), with their profile.
5) Only one valid DSC should be registered by a bidder. Please note that the bidders are
responsible to ensure that they do not lend their DSC‟s to others which may lead to misuse.
6) Bidder then logs in to the site through the secured log-in by entering their user ID / password
and the password of the DSC/e-Token.

SEARCHING FOR TENDER DOCUMENTS
1) There are various search options built in the MP TENDER Portal, to facilitate bidders to

search active tenders by several parameters. These parameters could include Tender ID,
Organization Name, Location, Date, Value, etc. There is also an option of advanced search
for tenders, wherein the bidders may combine a number of search parameters such as
Organization Name, Form of Contract, Location, Date, Other keywords etc. to search for a
tender published on the MP TENDER Portal.
2) Once the bidders have selected the tenders they are interested in, they may download the
required documents / tender schedules. These tenders can be moved to the respective „My
Tenders‟ folder. This would enable the MP TENDER Portal to intimate the bidders through
SMS / e-mail in case there is any corrigendum issued to the tender document.
3) The bidder should make a note of the unique Tender ID assigned to each tender, in case they
want to obtain any clarification / help from the Helpdesk.

T.S. No. MD/WZ/06/PUR/TS-1545 due on 07.07.2021 for Outsourcing of Internal Audit related to LT Revenue
Audit of Distribution Centres/Zones offices under different Circles of MPPKVVCL, Indore for the FY 2020-21 (to

be conducted on Half Yearly basis separately for each Half Year)

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PREPARATION OF BIDS
1) Bidder should take into account any corrigendum published on the tender document before

submitting their bids.
2) Please go through the tender advertisement and the tender document carefully to understand

the documents required to be submitted as part of the bid. Please note the number of covers in
which the bid documents have to be submitted, the number of documents - including the
names and content of each of the document that need to be submitted. Any deviations from
these may lead to rejection of the bid.
3) Bidder, in advance, should get ready the bid documents to be submitted as indicated in the
tender document / schedule and generally, they can be in PDF / XLS / RAR / DWF/JPG
formats. Bid documents may be scanned with 100 dpi with black and white option which
helps in reducing size of the scanned document.
4) To avoid the time and effort required in uploading the same set of standard documents which
are required to be submitted as a part of every bid, a provision of uploading such standard
documents (e.g. PAN card copy, annual reports, auditor certificates etc.) has been provided to
the bidders. Bidders can use “My Space” or „‟Other Important Documents‟‟ area available to
them to upload such documents. These documents may be directly submitted from the “My
Space” area while submitting a bid, and need not be uploaded again and again. This will lead
to a reduction in the time required for bid submission process.
SUBMISSION OF BIDS
1) Bidder should log into the site well in advance for bid submission so that they can upload the
bid in time i.e. on or before the bid submission time. Bidder will be responsible for any delay
due to other issues.
2) The bidder has to digitally sign and upload the required bid documents one by one as
indicated in the tender document.
3) Bidder has to select the payment option as “offline” to pay the tender fee / EMD as applicable
and enter details of the instrument. However if the site allows for online Tender fee payment,
then Bidder may pay Tender fee online. PAYMENT OF TENDER FEE IS MANDATORY
IN ANY CASE.
4) Bidder should prepare the EMD as per the instructions specified in the tender document. The
original should be couriered and must reach the concerned office, latest by the last date of bid
submission or as specified in the tender documents. The details of the DD/any other accepted
instrument, physically sent, should tally with the details available in the scanned copy and the
data entered during bid submission time. Otherwise the uploaded bid will be rejected.
5) Bidders are requested to note that they should necessarily submit their financial bids in the
format provided and no other format is acceptable. If the price bid has been given as a
standard BOQ format with the tender document, then the same is to be downloaded and to be
filled by all the bidders. Bidders are required to download the BOQ file, open it and complete
the white colored (unprotected) cells with their respective financial quotes and other details
(such as name of the bidder). No other cells should be changed. Once the details have been
completed, the bidder should save it and submit it online, without changing the filename. If
the BOQ file is found to be modified by the bidder, the bid will be rejected.
6) The server time (which is displayed on the bidders‟ dashboard) will be considered as the
standard time for referencing the deadlines for submission of the bids by the bidders, opening
of bids etc. The bidders should follow this time during bid submission.

T.S. No. MD/WZ/06/PUR/TS-1545 due on 07.07.2021 for Outsourcing of Internal Audit related to LT Revenue
Audit of Distribution Centres/Zones offices under different Circles of MPPKVVCL, Indore for the FY 2020-21 (to

be conducted on Half Yearly basis separately for each Half Year)

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7) All the documents being submitted by the bidders would be encrypted using PKI encryption
techniques to ensure the secrecy of the data. The data entered cannot be viewed by
unauthorized persons until the time of bid opening. The confidentiality of the bids is
maintained using the secured Socket Layer 128 bit encryption technology. Data storage
encryption of sensitive fields is done. Any bid document that is uploaded to the server is
subjected to symmetric encryption using a system generated symmetric key. Further this key
is subjected to asymmetric encryption using buyers/bid opener‟s public keys. Overall, the
uploaded tender documents become readable only after the tender opening by the authorized
bid openers.

8) The uploaded tender documents become readable only after the tender opening by the
authorized bid openers.

9) Upon the successful and timely submission of bids (i.e. after Clicking “Freeze Bid
Submission” in the portal), the portal will give a successful bid submission message & a bid
summary will be displayed with the bid no. and the date & time of submission of the bid with
all other relevant details.

10) The bid summary has to be printed and kept as an acknowledgement of the submission of the
bid. This acknowledgement may be used as an entry pass for any bid opening meetings.

ASSISTANCE TO BIDDERS
1) Any queries relating to the tender document and the terms and conditions contained therein

should be addressed to the Tender Inviting Authority for a tender or the relevant contact
person indicated in the tender. This should be as per timelines (about „seek clarification‟ start
& end dates) given in Tender only.
2) Any queries relating to the process of online bid submission or queries relating to MP
TENDER Portal in general may be directed to the 24x7 MP TENDER Portal Helpdesk.

-Sd-
Chief Engineer (Pur)
O/o MD (WZ), MPPKVVCL,

Indore

T.S. No. MD/WZ/06/PUR/TS-1545 due on 07.07.2021 for Outsourcing of Internal Audit related to LT Revenue
Audit of Distribution Centres/Zones offices under different Circles of MPPKVVCL, Indore for the FY 2020-21 (to

be conducted on Half Yearly basis separately for each Half Year)

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SECTION-I (E)

QUALIFYING CRITERION

QUALIFICATION CRITERIA-CA/CMA FIRMS: The Bidder firm should fulfil the
following criteria to be eligible: Any form of Joint Venture /Consortium of firms will not be
allowed for participation:

1. GENERAL & TECHNICAL

Sr. No. Eligibility Criterion Supporting Documents Required
1 The bidding is open for CA/CMA firms registered
2 with the Institute of Chartered Accountants of India Latest certified copy of Firm Registration certificate
3 (ICAI) or Institute of Cost and Works Accounts of (mentioning date of formation of Partnership) issued
3 India (ICWAI). by Institute of Chartered Accountants of India (ICAI)
The bidder must have completed Ten (10) years of or Institute of Cost and Works Accounts of India
4 existence as a partnership firm (as on 01.01.2021). (ICWAI). Firm registration card shall not be allowed.
The bidder firm must be in operation for at least
Ten (10) years in the area of 1 Latest certified copy of Firm Registration
Accountancy/Audit/Taxation. certificate issued by Institute of Chartered
The bidder firm must have at-least 5 No. of full Accountants of India (ICAI) or Institute of Cost
time CA/CMA Partners exclusively associated with and Works Accounts of India (ICWAI).
the Firm for not less than 2 years in which at least
two partners must be Fellow Members of Institute 2 Latest certified copy of Diploma Certificate of
of Chartered Accountant of India or Institute of any one Partner having qualified Diploma in
Cost Accountant of India and at least one Partner Information & System Audit (DISA) /
must be qualified Diploma in Information & System Information and System Audit (ISA) / Certified
Audit (DISA) / Information and System Audit Information Systems Auditor (CISA) or Diploma
(ISA) / Certified Information Systems Auditor in IS Audit & Control.
(CISA) or Diploma in IS Audit & Control.
The CA/CMA Firm must have its one (01) Latest certified copy of Firm Registration certificate
Registered Head Office or Branch Office within issued by Institute of Chartered Accountants of India
Indore or Ujjain commissionaire area of MP and at (ICAI) or Institute of Cost and Works Accounts of
least 1 Partner should sit regularly in such Office. India (ICWAI), Alongwith Name and details of
CA/CMA partner/(s) assigned for office in Indore or
5 (i) The CA/CMA Firm & its partner should n(oiit)be Ujjain commissionaire area.
For this the firm shall submit an Undertaking in the
debarred/ blacklisted for future business with Schedule-VI.
Discom-WZ / other Discom of MP/ any
Government Department or Public Sector Self-attested copies of the relevant documents.
Undertaking of any State Government in India or
the Government of India for practicing in India. Required Documents
There should be no legal suit/ Criminal case Copies of Audited statements like Balance Sheet,
pending or contemplated against the CA/CMA Firm P&L statement along with audit report certified by
their appointed Statutory Auditor must be provided.
on the grounds of moral turpitude.
Copy of Audited Balance Sheet for last Financial
6 The Bidder should have all applicable Registration Year. If the bidder‟s working capital is inadequate,

certificates viz., Company Registration certificates

including GST, PAN card etc.

2. FINANCIAL ELIGIBILITY

Sr. No. Financial Eligibility Criteria

1. Bidder‟s annual turnover for the last financial year

should be 20% of the estimated tender value as

provided in Notice Inviting Tender (NIT)

Or
Bidder‟s aggregate turnover for the last five

financial years should not be less than the estimated

tender value as provided in Notice Inviting Tender

(NIT)

Note: Last five financial years shall be (i.e. FY 2015-

16, 2016-17, 2017-18, 2018-19 and 2019-20 ).

2. The net worth for last financial year should be

positive.

T.S. No. MD/WZ/06/PUR/TS-1545 due on 07.07.2021 for Outsourcing of Internal Audit related to LT Revenue
Audit of Distribution Centres/Zones offices under different Circles of MPPKVVCL, Indore for the FY 2020-21 (to

be conducted on Half Yearly basis separately for each Half Year)

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OR the bidder should supplement this with a Banker‟s

Availability of a line of credit such that the letter confirming the availability of a line of credit

bidder‟s available working capital / line of credit such that the bidder‟s available working capital plus

should be at least 10% of the tender value. line of credit are in total of at least 10% of the tender

value.

Note:-

1 No relaxation shall be allowed on above criterion and bid will be out rightly rejected for

the bidder who does not meet the above eligibility criteria.

2 Information related to above mentioned criteria to be provided and must be submitted

along with the Technical Proposal. MPPKVVCL, reserves the right to verify/scrutinize

any of the above mentioned information for accuracy. In case of credible evidence

obtained for any false declaration, MPPKVVCL reserves the right to take appropriate

action as it deems fit in addition to cancel/terminate the contract or disqualify such firm

or firms.

3 Date of applicability of qualifying criteria and other parameters, unless otherwise stated
expressly, shall be 31st March, 2021.

4 The Firms who have been awarded the work of Audit in any group against T.S.-

1452 shall not be eligible to participate in this Tender.The list of Non eligible firm‟s

is enclosed at Annexure-2.

-Sd-
Chief Engineer (Pur)
O/o MD (WZ), MPPKVVCL,

Indore

T.S. No. MD/WZ/06/PUR/TS-1545 due on 07.07.2021 for Outsourcing of Internal Audit related to LT Revenue
Audit of Distribution Centres/Zones offices under different Circles of MPPKVVCL, Indore for the FY 2020-21 (to

be conducted on Half Yearly basis separately for each Half Year)

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SECTION-II
GENERAL INSTRUCTIONS TO BIDDERS

The Chief Engineer (Purchase), O/o MD (West Zone), M. P. P. K. V. V. Co. Ltd., Indore on behalf
of “The Madhya Pradesh Paschim Kshetra Vidyut Vitaran Co. Ltd., Indore” here-in-after
referred to as “Company”, will receive sealed tenders / bids for Outsourcing of Internal Audit
related to LT Revenue Audit of Distribution Centres/Zones offices under different Circles of
MPPKVVCL, Indore for the FY 2020-21 (to be conducted on Half Yearly basis separately for
each Half Year).

1. GENERAL
(i) The bidders are requested to ensure that they furnish the envelope–A, B & C appropriately

online which should be DIGITALLY signed. They should also submit a signed copy of
complete tender document alongwith physical offer. Any correction / overwriting should be
signed by the bidder. An offer with correction / overwriting without signature of the bidder
is likely to be rejected.
(ii) The Bidders are requested to ensure that all required schedules duly filled-in along with
supporting documents, are submitted with the physical offer. The bidders should also note
that in absence of any of the schedules except price bid, their offer is likely to be rejected.
(iii) Transfer of the documents purchased online by one bidder to any other bidder is not
permissible.
(iv) The submission of a tender by the bidder implies that he has read and accepted the
instructions, conditions of the contract and made himself aware of the scope and
specifications of the work to be done. The company will not, after acceptance of contract
rate, pay extra charges for any reason whatsoever, in case the bidder is found later to have
misjudged any condition(s).
(v) It is necessary to purchase the tender documents online from e-portal
https://www.mptenders.gov.in.
2. INFORMATION TO BIDDERS:- SUBMISSION OF PROPOSAL
The type of Internal Audit to be out sourced to CA/CMA Firms
a) L.T. Revenue Audit:- L.T. Revenue Audit of all the D.C‟s/Zones under each
circle/Division/group for the FY 2020-21 (to be conducted on Half Yearly basis
separately for each Half Year as mentioned in Annexure- 1(A), 1(B) and 1(C) of
Section-IV as per Scope of Work given in Clause 12 of Section-IV (Specification and
Scope of Works).The outsourcing of LT Revenue audit at circle/Division level to CA /CMA
firm shall be for a particular group i.e. for all D.C/Zones offices in that Group and each
Group contains 1 to 3 Divisions of a Circle. There are total 06 groups of LT Revenue audit
(Group S. No. 01 to 06 of Annexure-1 (A) and 1 (B)) of Section-IV (Specification and
Scope of Works).
b) Each proposal must carry its non-refundable tender fees of Rs. 2,000/- only (Rupees Two
thousand only) plus applicable GST by making online payment on e portal, EMD as per
details given in Clause-3 Section-II (General Instructions to Bidders) and must be submitted
in separate envelopes.
c) The group wise price bid shall be opened online as per key dates, but quoted rates for only
qualified services/items of successful bidders will be read out & considered by the tender
opening authority. If a bidder bids for more than one group and selected for one group then
all their bids for other groups shall not be opened or treated null or void.
d) The Firms who have been awarded the work of Audit in any group against T.S.-1452 shall
not be eligible to participate in this Tender.
It may also be noted that one audit firm shall be given the assignment for maximum
one group only.
e) The bidders shall submit the copy of the receipt of online payment of tender fees in the

T.S. No. MD/WZ/06/PUR/TS-1545 due on 07.07.2021 for Outsourcing of Internal Audit related to LT Revenue
Audit of Distribution Centres/Zones offices under different Circles of MPPKVVCL, Indore for the FY 2020-21 (to

be conducted on Half Yearly basis separately for each Half Year)

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Envelope –A along with Earnest Money Deposit.
f) All the interested and eligible CA/CMA firms should submit their technical proposal in the

prescribed format given. The bid which do not contain the requisite information or is not
supported by the supporting documents will be treated as non responsive, and its financial
proposal shall remain unopened.

3. EARNEST MONEY
Unless EMD amount has been specified in the Notice Inviting Tender (NIT), the Bidder
shall deposit the Earnest Money amount vis-à-vis the value of the Services/material
offered as shown hereunder. However, in case EMD amount has been specified in NIT,
same shall be applicable: -

S. No. NIT Value Earnest Money

1 Up to INR 50,000 Nil

2 Above INR 50,000 @ 1% subject to minimum INR 1,000 and

maximum INR 1 Lac.

i. The bidders are permitted to quote their rate for each or every group however should pay

earnest money as specified in the NIT.

ii. No offer will be accepted without Earnest Money Deposit, unless exempted by the

Purchaser. If on opening of tender any discrepancy in EMD amount is noticed, the offer

shall be rejected.

iii. The required amount of EMD shall be accepted through online payment only as per the

“INSTRUCTIONS FOR ONLINE BID SUBMISSION”. The Bidders are required to

invariably upload the valid documentary evidence of submission of online EMD (or

EMD Exemption Certificate if applicable) in Envelope-A without which online offer i.e.,

Envelopes-B & C shall not be opened.

iv. The EMD validity shall be up to 180 days from the next day of the final bid submission

date i.e. bid deadline and with a claim period of another 30 days. For all tendering modes

and methods, EMD shall be submitted by bidders in a separate envelope along with the

bid, which should be opened prior to the opening of the Techno-commercial and

Financial proposal. In absence of EMD, Techno-commercial and Financial proposal shall

be treated as unresponsive and the same shall be retained with the Purchaser.

v. The following are exempted from payment of EMD:

– SSI Units of Madhya Pradesh permanently registered with DIC/NSIC shall be exempted

from payment of EMD. The registration should be permanent and should be specifically

for the items/services quoted in the tender and valid on the date of opening of tender. The

SSI Units registered with UDHYOG ADHAR/MSME shall also be exempted from

payment of EMD and their registration certificate should be valid on the date of opening

of tender.

– Small Scale Units registered with NSIC:- The Small Scale Units permanently

registered with NSIC, whose registration certificate is valid for the items/services quoted

on due date of opening of commercial and technical bid shall be entitled for exemption

from EMD. The renewal/amendment of certificate should not be more than 3 years old

from the due date of opening of tender otherwise EMD has to be furnished by the bidder.

– The Medium/Large Scale Manufacturing Units, located in Madhya Pradesh (other than

SSI/ Ancillary Units to MPSEB and Govt. undertakings) are permitted to furnish the

EMD @50% of the rates prescribed above. Here also permanent registration is a must in

respect of specified items/services against the tender.

– Fully owned State/Central Govt. manufacturing units, if 100% shares are held by the

respective Govt. for which documentary evidence must be furnished with the offer.

– The photocopy of the NSIC/SSI Registration Certificate for the tendered items/services

duly notarized/attested by G.M./Manager, DIC of the area/ any officer of DISCOM not

below the rank of E.E. shall be furnished with the offer. In case of unattested/un-

notarized copy, the original certificate should be produced at the time of tender opening

T.S. No. MD/WZ/06/PUR/TS-1545 due on 07.07.2021 for Outsourcing of Internal Audit related to LT Revenue
Audit of Distribution Centres/Zones offices under different Circles of MPPKVVCL, Indore for the FY 2020-21 (to

be conducted on Half Yearly basis separately for each Half Year)

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for verification. In case of Micro/Small / Medium Scale Industries of MP registered with
DIC the bidders must submit Competency Certificate issued by DIC alongwith offer. In
absence of valid Competency Certificate not older than two years as on date of opening
of tender, the exemption from EMD shall not be granted and the offer shall be out rightly
rejected.
Note:-“In the documents submitted by the firm for exemption of EMD, it should be
clearly mention that certificate is issued for “Legal and accounting activities, Accounting,
book keeping and auditing activities, tax consultancy”. In case of MSME Certificate the
NIC 4 & 5 digit Code should be 6920 & 69201 respectively. Please note that in absence of
these the offer may not be accepted & is liable for rejection”
vi. Forfeiture of Earnest Money Deposit:
The EMD may be forfeit-
a) If a bidder withdraws or revokes its bid during the period of bid validity specified by the
bidder;
b) If a bidder modifies its bid in any manner after its opening but before the validity of the
bid expires;
c) If a bidder does not accept the arithmetical corrections of its bid price;
d) In the case of successful bidder, if the bidder fails to furnish the performance security
within the prescribed time.
e) In case, the bidder withdraws his offer during the validity period, after placement of
order, the EMD shall be forfeit.
vii. Return of earnest money to bidders.
a) EMD shall be returned to the unsuccessful bidders, as soon as possible, after the tender is
decided.
b) EMD of bidders on whom the orders have been placed, shall be returned on acceptance of
security deposit.
4. TAXES AND DUTIES
(i) Total Fees for L.T. Revenue Audit (to be conducted on Half Yearly basis
separately for each Half Year) of all the D.C‟s/Zones under each Group for the
FY 2020-21 shall be legible and clear. In case if the fees/rates quoted are not legible
and clear, such offers may be rejected at the sole discretion of MPPKVVCL, Indore.

(ii) The fees/rates in the above Price Bid shall be “fixed price‟ quoted for the audit of all
the D.C‟s/Zones under each Group for FY 2020-21 (to be conducted on Half Yearly
basis separately for each Half Year). The GST should be quoted separately.

(ii) If any Tax rates are increased or decreased, a new tax is introduced, an existing tax is
abolished, or any change in interpretation or application of any tax occurs in the course
of performance of contract, which was or will be assessed on the auditor, an equitable
adjustment in the total fees payable for audit assignment shall be made to fully take into
account any such change. However, decision of the company would be final in this
regard.

(iii) All prices should be in INR.
5. AMENDMENT IN SPECIFICATION

The Company may revise or amend the specification, prior to the date notified for
opening of tender. Such revision / amendment, if any, will be communicated only
through Amendment / Addendum to the tender on e-portal https://www.mptenders.gov.in.
6. BIDS RECEIVED BY MESSENGER
When the offline part of the tenders are delivered by a special messenger, the same
should be dropped in the Tender Box, kept in the Purchase department O/o MD (WZ),
MPPKVVCL, G.P.H. Compound, Pologround, Indore on any working day, between
10:30 hours to 17:00 hours only at least one day prior to the date of opening as
mentioned online. Nobody is authorized to receive or issue receipt for tender
delivered by hand.

T.S. No. MD/WZ/06/PUR/TS-1545 due on 07.07.2021 for Outsourcing of Internal Audit related to LT Revenue
Audit of Distribution Centres/Zones offices under different Circles of MPPKVVCL, Indore for the FY 2020-21 (to

be conducted on Half Yearly basis separately for each Half Year)

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7. TELEFAX BIDS
Telefax / E-mail offers will not be considered under any circumstances.

8. DELAYED / LATE BIDS
The Company shall not assume any responsibility for any postal delays either for the late
receipt of documents by bidders or late receipt of bids by the Company. No extension in
time shall be granted on such grounds.

9. ALTERNATIVE BIDS
Bid should be submitted as per intent of tender documents; any alternative offers are
liable to be rejected.

10. MISTAKES IN BIDS
If there is a discrepancy between the unit price and the total price that is obtained by
multiplying the unit price and quantity, the unit price shall prevail and total price shall be
corrected. In case of ambiguity between rates in figures and words, the amount quoted in
words would generally prevail. However, company may, in its sole discretion, take any
other interpretation which appears reasonable considering facts and circumstances of the
case in totality, or reject such offers.

11. LUMP SUM BASED BIDS
In case prices for some items or all items are given as a lump sum, instead of unit prices
as required in the tender specifications, Company can summarily reject such incomplete
tender.

12. PRINTED TERMS & CONDITIONS IN BIDS
Bidder‟s printed Terms & Conditions will not be considered as forming part of the tender
under any circumstances.

13. ALTERATION/ CORRECTION IN BIDS
No alteration/correction in the tender document will be permitted.

14. INCOMPLETE BIDS
Tender which is incomplete or obscure is liable for rejection.

15. ACCEPTANCE OF PART / WHOLE BIDS-RIGHTS THEREOF
Company reserves the right to accept/reject wholly or partly any tender without assigning
any reason whatsoever. The Company in this regard shall not entertain any
correspondence.

16. AMBIGUITIES IN CONDITIONS OF BIDS
In case of ambiguous or self contradictory terms/conditions mentioned in the bid,
interpretation as may be advantageous to the Company may be taken without any
reference to the tenderer.

17. DISQUALIFICATION OF BIDS
A bid which gets opened before the due dates as a result of improper or no indication
having been given on the cover to indicate that it is a tender, will be disqualified. Bidders
will not be permitted to change the substance of his tender on post
interpretation/improper understanding grounds. This includes post tender price
changes/modifications etc. after opening of Price bid. In such events, otherwise, i.e.,
when a bidder does not comply, tender will be rejected.

18. LANGUAGE OF BIDS
All tenders should be filled in English language only.

19. INFORMATION & QUESTIONNAIRE SUBMISSION
Questionnaires for various information to be furnished by bidders are enclosed with the
“Tender” as Schedule-II Part A & B (for general and commercial). It is compulsory on
the part of the bidder to furnish all details as per the Schedules. In case, the same are not
filled up and enclosed with the tender, the bid is likely to be rejected.
In addition, a check list is attached (Schedule-IX) with the tender document. Bidders are
requested to fill it carefully to ensure that there are no shortcomings in the documents

T.S. No. MD/WZ/06/PUR/TS-1545 due on 07.07.2021 for Outsourcing of Internal Audit related to LT Revenue
Audit of Distribution Centres/Zones offices under different Circles of MPPKVVCL, Indore for the FY 2020-21 (to

be conducted on Half Yearly basis separately for each Half Year)

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being submitted. Duly filled-up checklist must be submitted with the Part II - Technical
& Commercial bid apart from online uploading.

20. DEVIATIONS FROM TERMS / CONDITIONS
Offers with deviation in the terms of payment, liquidated damages and security deposit
are liable to be rejected outright.
Should the bidder desire to depart from other conditions and/or technical specifications in
any respect, he shall draw attention to such deviations as per Schedule- III part “A” and
“B” stating fully the reasons thereof. Unless this is done, these conditions and
specifications will hold good, as acceptable to the bidder.
It may clearly understood that, even if deviations have been mentioned anywhere in the
offer, the same shall not be taken in to cognizance unless the same are specifically
mentioned in the deviation schedule(s). Deviation Schedules must be duly stamped &
signed (even when all Terms & Condition acceptable).

21. PROCEDURE FOR SUBMISSION OF BIDS
The tender shall be submitted in three (3) parts: -

(i) Part-I:- Shall contain Earnest Money Deposit required for the group in which
participated (As per table Given under Clause-3 of Section-II(General Instructions to Bidders)

(a) The bidders have to upload following documents online in Envelope – A as per key

dates: -
The Bidders are required to invariably upload the valid documentary evidence of
submission of online EMD as per given details without which online offer i.e.,

Envelopes-B & C shall not be opened.

Note-One time EMD and Tender Fees as per NIT must be required from each

participant/bidder, same documentary evidence are applicable for all 06 groups i.e.
for each sub tender.
(b) Following shall be submitted physically: -
The valid documentary evidence of submission of online EMD required for the group in
which participated in separate Envelope Part-II.

(ii) Part-II:- shall contain TECHNO-COMMERCIAL BID The bidders have to upload

Following documents online in Envelope – B as per key dates: -

(a) Duly filled check list as per Schedule-IX.

(b) Certificate of acceptance of main terms & conditions as follows: -

It is certified that we unconditionally agreed to the following clauses of tender

specification: -

(i) PAYMENT TERMS : AGREED.

(ii) SECURITY DEPOSIT : AGREED.

(iii) PENALTY : AGREED.

(iv) PERFORMANCE GUARANTEE : AGREED.

(c) Tender Form (Section-I(C)) – Uploaded duly sealed, signed by the authorized

partner of the firm & dated scan copy

(d) Document in support of Basic Qualifying Criterion as per Section-I (E). Qualifying
Criterion.

(i) Latest – Copy of registration issued by ICAI/ICWAI.

(ii) Certified copy of Balance Sheet & P&L Accounts for the FY 2015-16,2016-17,
2017-18,2018-19 and 2019-20.

(iii) Certified copy of latest partnership deed.

(e) Schedule-II (A) General information

(f) Schedule-II (B) Commercial Information
(g) Schedule-III (A) Schedule of Commercial Deviation.

(h) Schedule-III (B) Schedule of Technical Deviation

(i) Schedule-IV Schedule of Financial Information
(j) Schedule-V Declaration of Relationship Format

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(k) Schedule-VI Declaration/ Undertaking (Firm/ Partner is not debarred /

Blacklisted )

(l) Schedule-IX Check List.

The above schedules should be filled online in specified templates and the supporting

documents should be submitted physically. Please note that in absence of the

supporting documents the offer may not be evaluated & likely to be rejected.

Following shall be submitted physically Part-II: -
(a) Complete tender document form (Except Draft Agreement and Specimen Copy of Audit

Report) duly sealed & signed on each page by the authorised partner of the firm along
with name & registration number.
(b) Duly filled all schedules (except price schedule) with supporting documents.

(iii) Part-III - “PRICE BID” (To be submitted Online only separately for each Group),
in the online price bid, Section-V, Schedule-I. The bidder shall ensure that the prices /
rates are filled in accordance with the Proforma for “Price and Quantity” Schedule-I to
be kept in Envelope „C‟ separately for each Group and upload online as per key dates.
Please note that, the Schedule of price bid, Section-V, Schedule-I, i.e., Financial
offer (Envelope-C) will not be accepted physically.

(iv) Online tender being submitted must be Class 3 digitally signed by a person holding a
Power of Attorney authorizing him to do so, certified copies of which shall be enclosed.

(v) Online tender submitted on behalf of companies registered with the Indian Companies
Act, for the time being in force, shall be signed by persons duly authorized to submit the
tender on behalf of the Company and shall be accompanied by certified true copies of the
resolutions, extracts of Articles of Association, special or general Power of Attorney etc.
to show clearly the title, authority and designation of persons signing the Tender on
behalf of the Company.

(vi) All the three parts shall be submitted online in three separate Envelopes. Further, Part-I
(Envelope-A-EMD,) & Part-II (Envelope-B-Techno-commercial bid) shall also be
submitted physically, properly super-scribed as Part-I “Earnest Money Deposit” & Part-II
“Commercial Bid and Technical Bid”. Each Envelope shall also be super scribed with
name of the work and TS number for which the tender is submitted, the name of the said
bidder and the date of opening, as advertised. The physical tender i.e., the two parts
shall be submitted each in single copy only.

(vii)The above two Envelopes, duly sealed, are to be kept again in one Envelope called main
Envelope and sealed. This Envelope should be properly super scribed stating that this
Envelope contains two separate Envelopes for Part I “EARNEST MONEY DEPOSIT” &
Part – II “TECHNO-COMMERCIAL BID”, in addition to tender specification number.,
name of work and bidder, details of Group wise Earnest Money Deposit, and due date of
opening should be super scribed on this common Envelope also. Beside this, it shall be
certified on the main Envelope itself that MPPKVVCL, Indore‟s PAYMENT TERMS,
PENALITY, and SECURITY DEPOSIT CLAUSES, as mentioned in tender
specification, are acceptable to the bidder. This certification shall be in following manner:
-
Outsourcing of Internal Audit related to LT Revenue Audit of Distribution Centres/Zones
offices under different Circles of MPPKVVCL, Indore for the FY 2020-21 (to be
conducted on Half Yearly basis, separately for each Half year)

Tender Specification No. – MD/WZ/06/PUR/____ Due For Opening On -
___________ For – Outsourcing of Internal Audit related to LT Revenue Audit of
Distribution Centres/Zones offices under different Circles of MPPKVVCL, Indore
for the FY 2020-21 (to be conducted on Half Yearly basis, separately For each Half
years ). This Envelope Contains 2 Separate Envelopes For:-
a. Part I : “Earnest Money Deposit ”

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be conducted on Half Yearly basis separately for each Half Year)

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b. Part II: “Commercial and Technical Bid”

It is certified that we agree to the following clauses of tender specification:-
a. Payment terms : agreed.
b. Security deposit : agreed.
c. Penalty : agreed.
d. Performance guarantee : agreed.

In absence of such certification on the main envelope itself, the same shall not be
opened and the offer shall be rejected.
(viii) Even after certification on the body of the main envelope, if any ambiguity is found
upon opening of the main envelope or after opening of the Price bid (Schedule-I), the
offer shall be liable to be rejected.
22. DATE AND TIME OF OPENING OF BIDS – CHANGES
(i) Tender shall be opened online on https://www.mptenders.gov.in on the due date and time
as notified in the online tender notice and key dates, in the presence of the bidders or
their authorized representatives who may be present.
(ii) If the due date of opening / submission of tender documents is declared as holiday by
Central / State Govt. or local Administration, it will automatically get shifted to the next
working day, for which no prior intimation shall be given.
(iii) In case opening of the entire tender is not completed on the day of opening, the tender
opening shall be continued on subsequent day.
(iv) It may please be noted that the due date / time of opening can be altered, extended, if
desired by the MPPKVVCL, Indore, without assigning any reasons thereof. However,
due intimation shall be published on e-portal in such a case.
23. OPENING OF EMD AND COMMERCIAL AND TECHNICAL BID
The Bid shall be opened as per Key dates. If a bidder bids for more than one group and
selected for one (1) Group then their bid for other groups shall not be opened or treated as
null and void, as no bidder shall be allotted Internal Audit for more than one (1) Group.
First envelope of Earnest Money Deposit shall be opened online & physically as per due
date and time, as notified online as per key dates. The requirement for EMD shall be
verified and thereafter, the second part, i.e. the Commercial and Technical Bid, shall be
opened as per key dates in respect of bidders eligible as per EMD. The date of opening
of EMD & Commercial & Technical Bid shall be the date of opening of tender for
all the purpose.
24. OPENING OF PRICE BID
The price bid shall be opened online as per key date or any subsequent date only
after evaluation of technical and commercial bid.
The offers which are in conformity with important commercial Terms & Conditions
including Payment terms, Penalty and Security Deposit clause of Tender specification
and exactly as per our technical specification, shall be eligible for opening of their Price
Bid Section-V, Schedule-I.
25. CANVASSING OF BIDS
Tender shall be deemed to be under consideration, after opening of tender/ bid, till
placement of order. During this period, the bidders or their authorized representatives or
other interested parties are advised strongly, in their own interest, to refrain from
contacting by any means with any of the Company‟s personal or Representative, on
matters relating to tender under process.
The company desires to deal directly with the bidder, to avoid delay in decision making.
It will be in the interest of bidder to avoid liaison agent / commission agent.
26. VALIDITY OF BIDS
(i) The offers shall be valid for 180 days. Validity of the offer shall be counted from the
date of opening of bids.

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be conducted on Half Yearly basis separately for each Half Year)

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(ii) Those who do not agree for a validity of 180 days will do so at their own risk and their
offers are liable to be rejected.

(iii) However, if due to circumstances beyond control, bidders are advised to extend the
validity, they shall not be permitted to revise their rate, offer while extending the validity
which may materially result in any reduction or increase in the computed price of their
original offer.

27. AUTHORISATION / LOCAL REPRESENTATIVE
Only authorized representative, possessing necessary authority letter from the bidder
shall be allowed to participate in the tender opening.

28. ACCEPTANCE OF TENDER
The Company may reject any or all tenders or to accept any tender considering
advantageous to Company whether it is the lowest offer or not.

29. CHANGE OF QUANTITY
The Company reserves the right to vary the quantities/services of any or all work as
specified in the schedule-VII, Section V as may be necessary, based on Company‟s
judgment. No correspondence shall be entered into, neither discussed regarding quantity
variation, nor any reason will be assigned thereof.

30. TECHNICAL EVALUATION OF OFFERS AND ACCEPTANCE OF TENDER
(i) The Company may reject any or all tenders or to accept any tender considering
advantageous to Company whether it is the lowest offer or not.
(ii) The Company may split the quantities against the tender on more than one firm for the
same work. No reasons shall be assigned by the Company for this and the same will be
binding on the bidders.
(iii) If any taxes are not quoted as per the currently applicable rates without giving details or
proof of applicability of the taxes at any concessional/ higher rates, the Company reserves
the rights to load the quoted prices as per the applicable rate of taxes prevalent at the time
of bid evaluation for price comparison purposes. However, responsibility in this regard
shall solely rest with bidder.
(iv) Preliminary Scrutiny:- Preliminary scrutiny of the technical proposal will be made to
determine whether they are complete, whether the documents have been properly signed,
and whether the bids are generally in order. Bids not conforming to such preliminary
requirements will be prima facie rejected. Any bid NOT bearing signatures of Authorised
Partner of the firm on all the documents, accompanying the bid, is liable to be rejected.
(v) Fulfilment of Minimum Qualification Criteria:- The proposals will be examined to
ascertain whether they fulfil the minimum qualification criteria as prescribed in Section-1
(E). The proposals of those applicants who do not fulfil minimum qualification criteria
shall not be taken into further consideration/ detailed evaluation.
(vi) Substantial Responsiveness:- MPPKVVCL will determine the substantial
responsiveness of each bid to the bidding documents. For purposes of these clauses, a
substantially responsive bid is one, which conforms to all the terms and conditions of the
bidding documents without material deviations MPPKVVCL will not allow any
corrections in case of nonconformities.
(vii) Waivers:- MPPKVVCL shall waive minor infirmity; nonconformity or irregularity in a
proposal, which does not constitute a material deviation, provided such waiver does not
prejudice or affect the relative ranking of any Applicant.
(viii) Detailed Evaluation of Technical Proposals: Bids found to be substantially responsive,
will be taken up for detailed evaluation. Criteria for evaluation of technical bids have
been specified in Schedule - VIII of this document.
(ix) Technically qualified Applicants: All the Applicants who fulfill minimum eligibility
criteria and secure a Technical Score of 50% marks or more will be declared as
technically qualified. The Financial Bids of only the technically qualified Applicants will
be opened for further processing.

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(x) Scoring: Parameters used for evaluation of technical bids will be based on the relevance
and nature of activities in past similar engagements, approach proposed, experience in
domain area, experience and skill of core team proposed and conformance to time
schedule.

(xi) The technical proposal shall be evaluated on the basis of marking criteria for each
technical proposal mentioned in Schedule - VIII, the total of marks obtained in all
technical criteria shall be the marks of technical proposal of any particular bidder.
Minimum eligibility criteria for Technical qualification for a particular firm shall be 50%
marks.

(xii) The marks shall be calculated for each technical parameter mentioned in the Schedule -
VIII, on the basis of above formula. The sum of marks obtained for all technical
parameter shall be the score of technical evaluation.

(xiii) The technical score (50% marks or above) shall be considered for qualification of bidder
for price bid opening only.

31. Evaluation of Financial bids Separately for Each Group
a) Financial Bids of the technically qualified Applicants will be opened as per Key dates.
b) Fixed Price Bids: Only fixed price financial bids indicating total fees for the audit of all

the D.C‟s/Zones under each Group for FY 2020-21 (to be conducted on Half
Yearly basis separately for each Half Year) will be considered. The Price shall be
inclusive of all TA/DA Lodging, Boarding and out of pocket expenses.GST as applicable
will be paid extra. No payment other than this shall be paid for the deliverables as
specified in the tender document. Format for submission of financial proposal is given in
Section-V, Schedule-I,PRICE BID.
c) Arithmetical errors will be rectified as follows: if there is a discrepancy between the unit
price and the total price that is obtained by multiplying the unit price and quantity, the
unit price shall prevail and the total price shall be corrected. If there is a discrepancy
between words and figures, the amount in words will prevail. However, if the amount
quoted in words is not legible or not clear in meaning, the MPPKVVCL may consider the
amount quoted in figures as final. Such offers may also be rejected.
d) All prices should be in INR
e) The group wise price bid shall be opened online as per key dates, but quoted rates for
only qualified services/items of successful bidders will be read out & considered by the
tender opening authority, and the lowest bidder shall be awarded the work, If a bidder
bids for more than one group and selected for one group then all their bids for other
groups shall not be opened or treated null or void. It is mandatory that no bidder shall be
allotted internal audit for more than one group. The selection of opening of price bid shall
be decided by the Company.
(i) The selected bidder shall be issued a letter of Award (LOA) by Chief Engineer
(Purchase) MPPKVVCL, Indore and, Upon acceptance of the LOA, by such selected
bidder, will be awarded the work of Outsourcing of Internal Audit related to LT
Revenue Audit of Distribution Centres/Zones offices under that group of MPPKVVCL,
Indore for the FY 2020-21 (to be conducted on Half Yearly basis , separately For each
Half year ) of that Group.
(ii) The selected bidder shall accept the Letter of Award unconditionally, within seven (7)
days from the date of issue of the LOA.
(iii) Upon acceptance of the LOA, partner of the selected bidder firm shall be required to sign
up an agreement with Chief Internal Audit Officer, MPPKVVCL, Indore on a non-
judicial stamp paper of Rs. 1000/- at Indore within Seven (7) days of acceptance of LOA
or as permitted by the Chief Internal Audit Officer , containing overall terms and
conditions which shall be binding on the firms. Draft agreement is given in the tender.
Cost of the stamp and revenue stamp affixed on the agreement shall be borne by the
applicant, MPPKVVCL, Indore shall not reimburse these costs.
(iv) After the signing of the agreement the selected bidder shall commence the work of

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be conducted on Half Yearly basis separately for each Half Year)

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Internal Audit of LT Revenue Audit of DCs/ Zones under the Group for the half year as
per written direction given by the Chief Internal Audit Officer, MPPKVVCL Indore.
(v) The selected bidder shall not sublet the work of LT Revenue Audit of DCs/ Zones under
the Group for the half year to any other party. Any violation of this provision would
make the contract liable for termination.
(vi) If the selected bidder:

(a) Fails to accept the LOA within the prescribed time;
(b) Fails to complete the contractual formalities within the stipulated time period; or
(c) Fails to commence the work of LT Revenue Audit of DCs/ Zones under the

Group for the half year as indicated in Annexure 1 (A) & (B) within specified
time period under Clause 7 of Section –III (General Terms & Conditions of
the Contract ) or fails to complete the audit work within specified time period
mentioned under Clause 8 of Section –III (General Terms & Conditions of
the Contract ) then in such cases, MPPKVVCL, Indore reserves the right to
cancel the offer made to such Firm, forfeits it‟s EMD & Performance Security
and may also blacklist the bidder. The MPPKVVCL, Indore may also report
the matter to Institute of Chartered Accountants of India (ICAI) or Institute
of Cost & Works Accountants of India (ICWAI) to take suitable action
against such firm.
(d) In such a situation, MPPKVVCL, Indore reserves the right to award the work of
Internal Audit to next lowest evaluated bidder.

32. INDICATIVE PERFORMANCE PARAMETERS OF THE WORK OF
INTERNAL AUDITOR
The performance of the Auditor CA/CMA Firm shall be determined based on the
following parameters:

(i) Feedback from the Audit Committee of the Company;

(ii) Elapsed time for issue of reports of each office – completion of audit work to final report
of each office;

(iii) % unsatisfactory audit opinions (not more than 10%);

(iv) % of recommendations accepted (not less than 50% - 70%);
(v) Number of repeat audit findings; (Repeated Audit para of same nature
(vi) Amount of direct savings potential as a result of audits;

(vii) Amount of measurable savings achieved as a direct result of audits;

(viii) Number of major process improvements implemented as a result of audits;
(ix)
(x) Extent of reliance External audit can place on Internal Audit;
(xi)
(xii) Extent of advice given; and

33. Number of best practice ideas shared
(i) Only one type/ nature of audit Para in many reports;
In addition to the above list, the Internal Auditor is also expected to follow and meet
(ii) the minimum standards for Audit as prescribed from time to time.
CONTRACT AWARD PROCEDURE
The proposal obtaining the total lowest Quoted Fees for audit of all offices in each
group, as shown in price bid, Section-V, Schedule-I shall be ranked as L-1.

The group wise price bid shall be opened online as per key dates, but quoted rates for
only qualified services/items of successful bidders will be read out & considered by the
tender opening authority, if a bidder bids for more than one group and selected for one
group then all their bids for other groups shall not be opened or treated null or void. It is
mandatory that no bidder shall be allotted internal audit for more than one group.

34. INDICATIVE PERFORMANCE PARAMETERS OF THE WORK OF
INTERNAL AUDITOR
The performance of the Auditor shall be determined based on the following parameters:

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(xiii) Feedback from the Audit Committee of the Company;
(xiv) Elapsed time for issue of reports of each office – completion of audit work to final report

of each office;
(xv) % unsatisfactory audit opinions (not more than 10%);
(xvi) % of recommendations accepted (not less than 50% - 70%);
(xvii) Number of repeat audit findings; (Repeated Audit para of same nature)
(xviii) Amount of direct savings potential as a result of audits;
(xix) Amount of measurable savings achieved as a direct result of audits;
(xx) Number of major process improvements implemented as a result of audits;
(xxi) Extent of reliance External audit can place on Internal Audit;
(xxii) Extent of advice given; and
(xxiii) Number of best practice ideas shared
(xxiv) Only one type/ nature of audit Para in many reports;

In addition to the above list, the Internal Auditor is also expected to follow and meet
the minimum standards for Audit as prescribed from time to time.

- Sd -
Chief Engineer (Purchase)
O/o MD (WZ), MPPKVVCL, Indore

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be conducted on Half Yearly basis separately for each Half Year)

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SECTION-III
GENERAL TERMS AND CONDITIONS OF CONTRACT

1. PRICES AND STATUTORY LEVIES
(i) It is obligatory that FIRM price as specified in price bid‟ is quoted, clearly giving break-
up in the following elements: -
(b) Unit Ex-works rate including all other Charges.
(c) SGST as applicable on Ex-works prices as on date of Bidding.
(d) CGST as applicable on Ex-works prices as on date of Bidding.
(e) IGST as applicable on Ex-works prices as on date of Bidding.
(f) Any other levy / taxes. The details and rate to be specified.
(g) In case of exemption/ concessional GST, documentary evidence shall be furnished
with the offer.
(h) The prices shall be quoted exactly as per the price schedule enclosed with the tender
specification, including all elements. In absence of this, the offer shall be liable for
rejection.
(i) The price should be quoted after taking into account the Input Tax credit of GST. In
case of an order, the bidder shall be required to submit „Anti Profiteering Certificate‟
in specified format to be furnished before placement of order.
(ii) Any charge as may be applicable as per law in force, must be clearly specified otherwise
any of such silent charges, shall not be payable in the event of an order.
(iii) The basic order shall be placed on Ex- works price inclusive of all other charges.
(iv) The payment of statutory levies such as SGST, CGST, IGST against the contract shall be
made on the basis of rates prevailing during the contractual work/services period only
and on applicable quantity due, to be actually executed as per delivery schedule of
contract. In case of the concessional rate of statutory levies are quoted by the bidder, then
the same shall be paid limited to the quoted rate. In that case the payment of statutory
levies such as SGST, CGST, IGST against the contract to all concerned government
departments or any duties to any other organization will be the sole responsibility of
bidder firm /service provider/supplier on the basis of rates prevailing during the
contractual work/services delivery period as per schedule of contract, as well as for any
work/services supplies made after the contractual period. Any liability raised by the
government authorities due to any difference in the amount payable and consequences
thereof the purchaser MPPKVVCL, Indore will not be responsible for any sustained
damages by the bidder firm service provider / supplier.
(v) In case, work/services against the contract are affected late i.e. beyond contractual
work/services period and rate of CGST, SGST, IGST undergoes upward revision, the
payment will continue to be made only on the basis of rates prevailing during the
contractual work/services period. However, in case the rate of statutory levy (ies)
undergoes, downwards revision then the delayed work/services beyond contractual
work/services period will attract the reduced rate of statutory levy (ies).
(vi) In case of delay in work/services/supply, if the bidder firm service provider/ supplier is
able to prove that the delay involved is due to force majeure conditions, as detailed in the
“Force Majeure” clause, supported with suitable documentary proofs and in case the
delay is condoned with specific approval for payment of statutory levies during extended
period, supplementary claim for CGST/ IGST/SGST shall be accepted and payment shall
be released, accordingly.
(vii) Pending decision on the request of the supplier, for condition of the delay in
work/services delivery, the bidder firm service provider/ supplier will claim CGST/
IGST/SGST as per the rates prevailing during the contractual work/services delivery
period. In case, this is not done, all financial losses will be to bidder firm‟s supplier‟s
account.

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(viii) In case any new tax is made applicable after submission of bids by the bidders, additional
payment on account of such new taxes would be considered by the company. However,
decision of the company would be final in this regard.

(ix) In case of non-registration with Tax Department, GST Tax as admissible shall be
deducted by the purchaser from the bills of the bidder firm service provider/ supplier.

(x) M. P. Paschim Kshetra Vidyut Vitaran Company Limited, Indore is a registered dealer
under GST Act. The registration No. is 23AADCM7397N1ZU. Necessary declaration
form for availing concessional GST, shall be furnished after execution of work/Services
and verification of the legal position at our end.

2. PERIOD OF CONTRACT
(i) The bidder CA/CMA Firm would be required to carry out Half Yearly L.T. Revenue
audit for the FY 2020-21 as indicated in the Annexure 1 (A) & (B) commencing from the
written direction given by the Chief Internal Audit Officer, MPPKVVCL, Indore to
commence the work and till completion of the audit work as per Clause 8 of the Section –
III (General terms & conditions of the Contract).
(ii) The contract will be liable for termination at any time during the period of contract and
without liability of compensation for the balance period if the work is not carried out
satisfactorily in accordance with the rules in vogue.

3. SECURITY DEPOSIT
The contractor will have to deposit an amount of @ 10% (Ten percent) of the value of
the contract in the form of Bank guarantee (BG)/Demand Draft (DD) issued by any
Scheduled Commercial Bank in favour of RAO., MPPKVVCL, Indore as Security
Deposit, within 10 days from the date of order in the office of Chief Internal Audit
Officer, MPPKVVCL, Indore for proper fulfillment of the contract. The same will be
refunded after One Year (12 Months) satisfactory completion of the contract by the
Internal Audit Department. The performance security deposit shall be forfeited if the
successful tenderer fails to fulfill the terms of the contract.

4. VALIDITY
The offer shall be valid for 180 days from date of opening of price bid.

5. DECLARATION OF RELATIONSHIP
(i) The tenderer/bidder should disclose his relationship with officers / official of the
M.P.P.K.V.V.Co.Ltd., if any with tender.
(ii) The bids not accompanying the above certificate will be rejected. The declaration must be
furnished in the format given in Schedule-V. Any false information furnished in the
declaration, disclosure, if revealed later the contract shall be liable to be terminated and
the company will be entitle for recovery of damages.

6. AGREEMENT The Partner of the successful bidder firm should enter into an
Agreement with Chief Internal Audit Officer, O/o MD (WZ) MPPKVV Co. Ltd., Indore
on Non-judicial stamped paper of value of Rs. 1000/- within Seven (7) days of
acceptance of LoA or as permitted by the Chief Internal Audit Officer, MPPKVVCL,
Indore failing which the contact will be cancelled.

7. COMMENCEMENT OF SERVICES
The selected bidder shall commence the L.T. Revenue Audit of DCs/Zones under the
Group for the FY 2020-21 of each Half Year as indicated in the Annexure 1 (A) & (B) or
as per written direction given by Chief Internal Audit Officer, MPPKVVCL, Indore of
this office.

8. COMPLETION OF SERVICES OF A GROUP FOR FY AS INDICATED
The selected bidders shall complete the L.T. Revenue Audit work of all offices for the
FY 2020-21 separately for each Half Year of the awarded group as indicated in the
Annexure 1 (A) & (B) within time period given below from the date of commencement
of the audit mentioned under clause 7 above.

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be conducted on Half Yearly basis separately for each Half Year)

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Total No. Minimum No. Period of completion

Group Name of Circle Name of Division of of Audit Teams of audit for each Half
No. Auditee to be Deployed Year of FY 2020-21

Office (in Nos.) (In Months)

9 Khargone (O&M) Khargone -I , Khargone-II 19 3 3
Circle

10 Khargone (O&M) Barwah 11 3 2
Circle

13 Khandwa (O&M) Khandwa (O&M) II 12 3 2
Circle

20 Shajapur (O&M) Shajapur, M Badodiya 11 3 2
Circle

22 Agar (O&M) Circle Agar,Susner 10 3 2

26 Mandsaur (O&M) Malhargarh, Sitamau 17 4 2
Circle

Total 80

9. CO-ORDINATION AND FOLLOW UP OF AUDIT WORK

Chief Internal Audit Officer, Executive Engineer /Dy. Director (Audit), Accounts

Officer (Audit), O/o MD (WZ) MPPKVVCL, Indore will be incharge of co-ordination

of audit work. The successful bidder, after award of work is required to approach the

officer concerned on all matters for smooth and effective conduct of audit. The term

coordination covers the entire gamut of activities viz., finalization of audit programme,

discussions and acceptance of deliverables, settlement of payment, dispute resolution

as per the contract terms etc.

10. SUBMISSION OF BILL AND PAYMENT SCHEDULE/ PROCEDURE FOR

RELEASING OF THE FEES :

The payment to the Auditor firm at the Circle Level shall be made by the Chief

Financial Officer, MPPKVVCL, Indore.

The total accepted fee shall be paid in the following manner:-

(i) 90% payment of accepted half yearly Audit fees will be made within 15 days or on turn
as per queue whichever is later after satisfactory completion of each Half Yearly audit
work as per scope of work mentioned in clause 1 to 12 of Section IV (Specification and
Scope of Work) of the tender document.

(ii) Regarding satisfactory completion of work a Certificate in original is to be produced
from each auditee office as per Clause- 10 (ix) of Section-IV (Specification and Scope of
Work) along with copy of Audit Report of the Office audited in Hard & Soft copy
including Half Margins and all other related details as per Clause 1 to 12 of Section IV
(Specification and Scope of Work) submitted to the Chief Internal Audit Officer, O/o MD
(WZ) MPPKVVCL Indore and satisfactory replies to any clarification sought on the same
have been furnished.

(iii) Balance 10% of payment of accepted half yearly Audit fees for each Auditee units shall
be made after six month of submission of final audit report of second Half Year of FY
2020-21, provided that no irregularities resulting in loss of revenue or any penalties to the
company are found subsequently out of the work done by the firm and ensuring that all
the assistance required from the auditor firm in resolving matters relating to the period
under audit have been received whether or not same were dealt with in the audit report by
the auditor. The date of completion shall be reckoned from the date of submission of
audit report of last auditee unit of the group for Second Half Year of FY 2020-21 to Chief
Internal Audit Officer, MPPKVVCL, Indore.

(iv) No interest, claim or penalty etc. would be payable by MPPKVVCL in case of any delay
in payment beyond stipulated time.

(v) No. advance payment shall be made against audit fee.
(vi) The bill should be submitted by the bidder firm for not less than 5 No. Auditee office at a

time in triplicate to Chief Internal Audit Officer, O/o MD MPPKVVCL, Indore.
(vii) After satisfactory completion of the work, the bill will be verified by AO (Audit) /

EE/Dy. Dir. (Audit) and approved by the Chief Internal Audit Officer, MPPKVVCL,

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Indore & shall further be forwarded to the Chief Financial Officer of Corporate office
MPPKVVCL, Indore for pre-auditing, pass for payment and arranging payment within 15
days or on turn as per queue whichever is later.
(viii) All statutory deductions towards Income tax or any other tax as per rules will be
deducted in the bills.
(ix) Whenever it is found that the Tenderer has received any excess payment by mistake,
MPPKVVCL, reserve the right to recover from tenderer/bidder.

11. PENALTY FOR DELAY IN COMPLETION OF WORK AS PER SCHEDULE:
(i)
If the work of awarded group for any one Half Year is not completed by bidder firm in
(ii) stipulated time period, as per Clause 8 of this Section-III then penalty @ 4% per month
(iii) or part thereof subject to maximum 20% of the total value of incomplete portion of the
work of that group for that Half Year shall be imposed. However, in the event of non
(iv) completion of the work of a particular group for the respective Half Year in the stipulated
(v) time period due to unforeseen conditions, the auditor firm will be required to apply for
(vi) grant of additional time period. Request of extension of time period desired by the auditor
firm shall be considered only if reasonable and justified ground exists at the sole
(vii) discretion of Chief Internal Audit Officer, MPPKVVCL, Indore.
In the event of non submission of the report within time schedule (within 20 days)
specified in Clause 9 (iv) of Section-IV (Specification and Scope of works) after
completion of the audit of an auditee office for each Half Year, the penalty @ 5% per
month or part thereof subject to maximum 20% of the value of the work of that particular
auditee office for the Half Year shall be imposed.
In the event of improper/incomplete submission of the report as specified in Clause 9 (v)
of Section-IV (Specification and Scope of works) after completion of the audit of an
auditee office for the Half Year, the penalty @ 5% subject to maximum 10 % of the
value of the work of that particular auditee office for the Half Year shall be imposed.
Chief Internal Audit Officer, MPPKVVCL, Indore reserves the right to reject the Internal
Audit report, in cases where the observations in the Internal Audit Reports are found to
be dissatisfactory based on the Performance review parameters as laid down in as per
Clause-32 of Section-II (General Instructions to bidder).
In case, if audit officer deployed in a audit team remain overlap for Half Yearly audit of
any unit then per day penalty assuming @ 40% of the audit fees for the half year for
Audit Officer per day penalty shall be calculated and be imposed.
In case, if any one audit assistant deployed in audit team remain overlap for Half
Yearly audit of any unit then per day penalty assuming @ 30% of the audit fees for the
half year for one Audit assistant per day penalty shall be calculated and be imposed.
During the execution of the audit of the DC/Zone the surprise checking of the attendance
of audit team members will be conducted by the staff of MPPKVVCL and in case if any
member of the audit team as per Clause 4 (i, ii, and iii) of Section-IV (Specification and
Scope of works) are not found present as per the audit programme of the CA/CMA firm,
then penalty for the number of members absent in an audit team shall be imposed for total
absent period of the audit officer/audit assistant, as per Clause 11 (iv) or Clause 11 (v)
above whichever is applicable shall be calculated and be imposed. In case if during
surprise checking of the audit team member if members of the audit team are found
absent for the first time then the penalty shall be imposed as per the Clause 11 (iv) or
Clause 11 (v). In case during surprise checking conducted 2nd time for the same DC/Zone
and any member of the audit team found absent then the penalty shall be imposed at the
double rate of Clause 11 (iv) or Clause 11 (v). Further, in case during surprise checking
conducted 3rd time for the same DC/Zone and any member of the audit team found absent
then the Work Order of the firm may be cancelled and further extension for the Work
order /Award for audit of next FY may not be granted to the firm.
In case if any or all the members of the audit team deployed by the auditor possesses

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lower qualification than the minimum required qualification as laid down in clause 4 (ii)
or 4 (iii) of Section-IV (Specification and Scope of works) then such member shall be
treated as absent and per day penalty as per Clause 11(iv) or 11 (v) above whichever is
applicable shall be calculated and penalty for total period of the engagement of such
member shall be imposed.
(viii) As the Audit of 100% collection received in the DC/Zone during the Half Year is to be
carried out by the auditor Firm. Therefore, in case any defalcation of money is found in
the DC/Zone within 1 year of the completion of audit for the audit period related to audit
carried out by the Firm and it is found/observed that there is a gross negligence of the
auditor firm during the audit then the security deposit/ other claim of the Firm available
with MPPKVVCL may be forfeited and firm may be debarred by MPPKVVCL.
12. SUSPENSION OF SERVICES

MPPKVVCL, Indore reserves the right to suspend the selected bidder by a written
notice and suspend all payments to the selected bidder, if the selected bidder fails to
perform their obligation in the assignment or involved in any misconduct. MPPKVVCL
also reserves the right to debar the firm or intimate to ICAI or ICWAI for appropriate
action against the firm in extreme cases.
13. EXTENSION ORDER

The Outsourcing of Internal Audit to CA/CMA Firm may be extended by the
MPPKVVCL, Indore for the further period of Two Financial Year i.e. FY 2021-22 &
2022-23 (One FY at a time) at its discretion on the same terms and conditions depending
upon the performance of the auditor firm @ 5% increased rates over the previous year‟s
rate. GST shall be paid extra as per applicable rates for the Financial Year in which audit
work is carried out.

14. STATUTORY RULES, ACT & REGULATIONS:

(i) The rates and prices quoted by the tenderer/bidder while submitting the tender shall be
firm till the contract completed. The quoted rates shall be binding on the
tenderer/bidder.

(ii) For any failure of implementing the statutory rules and regulations by the
tenderer/bidder the MPPKVV Co. Ltd will be a liberty to recover such amounts from
the bills or security deposits of the tenderer/bidder or any other payment available with
the Company in the name of bidder firm.

(iii) The Contract will be liable for termination if the work is not carried out satisfactorily
and in accordance with Rules & provision.

(iv) The successful tenderer/bidder shall be responsible for engaging employees at his
choice. Under no circumstances, the employee of the successful tenderer/bidder shall be
considered as MPPKVV Co. Ltd. Employee. The tenderer/bidder shall make it clear to
the employee engaged by him that they are his employee and MPPKVV Co. Ltd. has
nothing to do with their employment or any other claims.

(v) Any other terms and conditions as per MPPKVV Co. Ltd. Rules and Regulations, not
covered herein will be binding on the tenderer/bidder.
All disputes arising out of this contract should be decided in the courts situated in
Indore.

15. ESCALATION
No escalation charges or additional amount whatsoever shall be paid to the selected
bidders.

16. DISPUTES
The following clause titling Disputes shall be a part of the agreement to be entered

into with the respective selective bidders for each group.

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(a) Settlement of Disputes
i. If any dispute of any kind whatsoever shall arise between the Employer and the

Contractor in connection with or arising out of the Contract, including without prejudice
to the generality of the foregoing, any question regarding its existence, validity or
termination, or the execution of the Facilities, whether during the progress of the
Facilities or after their completion and whether before or after the termination,
abandonment or breach of the Contract, the parties shall seek to resolve any such dispute
or difference, to the extent possible, amicably by mutual consultation.
ii. If the parties fail to resolve such a dispute or difference by mutual consultation at the
execution site level, then the dispute shall be referred by the Contractor to the Chief
Internal Audit Officer, MPPKVVCL, Indore who, within a period of thirty (30) days after
being requested by Contractor to do so, shall give written notice of his decision.
iii. The decision/instruction of the Chief Internal Audit Officer, MPPKVVCL, Indore shall
be deemed to have been accepted by the Contractor unless notified by the Contractor of
his intention to refer the matter for Arbitration within thirty (30) days of such
decision/instruction.
iv. In the event the Chief Internal Audit Officer, MPPKVVCL, Indore fails to notify his
decision as aforesaid within thirty (30) days, the Contractor, if he intends to go for
Arbitration, shall notify his intention to the Chief Internal Audit Officer, MPPKVVCL,
Indore within 30 days of expiry of the first mentioned period of thirty days failing which
it shall be deemed that there are no dispute or difference between the Employer and the
Contractor.
v. In case of dispute or difference between the Employer and the Contractor, if the
Employer intends to go for Arbitration, he shall notify such intention to the Contractor.
(b) Arbitration
i. All disputes or differences in respect of which the decision, if any, of the Chief Internal

Audit Officer, MPPKVVCL, Indore and/or the Head of the Implementing Authority
has not become final or binding as aforesaid shall be settled by arbitration in the
manner provided herein below:
ii. The employer or contractor either of them may after exhausting the provision of clause-
38 may refer to the unsettled dispute to MP Madhyastha Abhikaran Adhinium under
the Act (MP Madhyastha Abhikaran Adhinium 1983) with its latest amendment.The
aggrieved party has to approach the Madhyastha for arbitration in accordance with the
provision of MP Madhyastha Abhikaran Adhinium 1983. The decision of MP
Madhyastha Abhikaran Adhinium shall be final and binding up on the parties. The
language of the arbitration proceedings and that of the documents and communications
between the parties shall be English. All the dispute will be settled in the High Court of
MP Indore.
iii. During settlement of disputes and arbitration proceedings, both parties shall be obliged
to carry out their respective obligations under the Contract.
17. SNAP BIDDING
(a) The Employer reserves the rights to opt for Snap bidding. Snap bids could be invited
from all the techno-commercial qualified bidders who were found qualified during
techno-commercial evaluation. The terms and conditions for the Snap bidding may
require the bidders to furnish their complete revised financial bid, or in case of large and
complex contracts, to furnish only their modifications to the bids submitted earlier. In
case the bidders are required to furnish the complete revised financial bids, the earlier
financial bids submitted by the bidders shall be null and void, once the Snap bids are
invited.

(b) In case the bidders are required to furnish only the modifications to their earlier bids, the
earlier bid as modified to the extent of the modifications submitted in the Snap bid would
be valid for consideration for the specified validity period. Employer at its option may

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ask for renewal of EMD/BID SECURITY. However, if a bidder does not respond in the
Snap bidding, the earlier bid submitted by the bidder shall be considered null and void.
(c) The quoted price in the Price bid shall not be allowed to be increased above the L-1 rates.
However, where the terms of Snap bidding as communicated to bidders specify that the
prices given in earlier bid shall not be increased and in spite of this, any bidder increases
the price in the Snap bidding, such a Snap bid shall be treated as non-responsive and such
bidder shall not be considered for award.
(d) In order to avoid difficulty during the process of evaluation of Snap bids, the ambiguities
encountered, if any in the original bids received and /or in bidding documents, etc. should
be clarified to the bidders while seeking the Snap bids.
BIDDERS ARE ALSO ADVISED TO FURNISH FOLLOWING DOCUMENTS
(i) Latest partnership / ownership deed of the firm quoting the tender.
(ii) Power of Authority to sign the tender documents and all correspondence before and after
placement of order.
Note: - Bidders are advised to furnish documentary evidence to the effect that they
fulfil all the requirements indicated above.

- Sd -
Chief Engineer (Purchase)
O/o MD (WZ), MPPKVVCL, Indore

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SECTION -IV
SPECIFICATION & SCOPE OF WORKS

SCOPE OF WORK:
(1) BACKGROUND

Madhya Pradesh Paschim Kshetra Vidyut Vitran Company Limited, with its office
at G.P.H. Compound, Polo ground, Indore is a Power Distribution Company incorporated
under the provisions of the Companies Act, 1956 and is a Government of Madhya Pradesh
Undertaking, post un-bundling of Madhya Pradesh State Electricity Board in 2005, as a
part of the MP power sector reforms. The scope of work of the company includes:
(i) Distribution of electricity to retail consumers;
(ii) Compliance of requirements provided under provisions, regulations, notifications,
clarification, etc issued or notified by Madhya Pradesh Electricity Regulatory
Commission (MPERC);
(iii) Operation and Maintenance of distribution system;

(iv) Billing to retail consumers and collection of revenue from retail consumers;

(v) Capital investment for improvement and capacity enhancement of distribution system.
(2) ORGANISATION STRUCTURE

The Company is engaged in the distribution & retail supply of electricity to its
consumers through 2 Regional Offices, 15 C ircles and 5 6 D ivisions and 432
Distribution C entres/ Zones in the specified area.
Its Organization Structure flows as below:

MPPKVVCL REGION CIRCLE DIVISION SUB- ZONE/DC

INDORE OFFICE OFFICE OFFICES DIVISION

S S OFFICES

INDOLRisEt of Offices are enclosed in Annexure-1 (A, B & C) of this section.

(3) OFFICES FOR INTERNAL AUDIT:

(i) Outsourcing of L.T.Revenue Audit

The company desires to outsource its L.T. Revenue Audit to reputed Chartered
Accountant/Cost Accountant firms, at the Circle Level. The Chartered Accountant/Cost
Accountant firm for each Group shall be responsible for the L.T. Revenue Audit of all the
listed Offices as per the Scope of Work within the Group for the financial year 2020-21
to be conducted on Half Yearly basis separately for each half year as indicated in the
Annexure 1 (A) & (B).

(ii) Frequency of Audit of Offices:

For all offices operating under the Group of which the L.T. Revenue Audit is outsourced
to CA/CMA firm shall be required to be audited as per the Scope of work and Terms of
references (TOR) of the tender document. The Auditor shall carry out L.T. Revenue audit
as per the following scope of all the offices in the Circle Office(s):

Details of minimum time period required to complete LT Revenue Audit of each DC/Zone
for each half year.

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Sr. Name and category of Periodicity/ Reporting of Minimum No. Of Days
Audit required to complete the
No Offices
LT revenue Audit of
each DC/zone for each
Half Year for FY 2020-

21* auditee office*

1 All the Zones/DCs Half Yearly Audit of all the 18 Working Days

under different Zones/DCs under different

(O&M)/City Circles (O&M)/City Circles for the FY

mentioned as Category 2020-21 separately for each

“A” in Annexure 1 (A) Half Year

2 All the Zones/DCs Half Yearly Audit of all the 15 Working Days

under different Zones/DCs under different

(O&M)/City Circles (O&M)/City Circles for the

mentioned as Category FY 2020-21 separately for

“B” in Annexure 1 (A) each Half Year

3 All the Zones/DCs Half Yearly Audit of all the 12 Working Days

under different Zones/DCs under different

(O&M)/City Circles (O&M)/City Circles for the

mentioned as Category FY 2020-21 separately for

“C” in Annexure 1 (A) each Half Year

4 All the Zones/DCs Half Yearly Audit of all the 10 Working Days

under different Zones/DCs under different

(O&M)/City Circles (O&M)/City Circles for the

mentioned as Category FY 2020-21 separately for

“D” in Annexure 1 (A) each Half Year

5 All the Zones/DCs Half Yearly Audit of all the 08 Working Days

under different Zones /DCs under different

(O&M)/City Circles (O&M)/City Circles for the

mentioned as Category FY 2020-21 separately for

“E” in Annexure 1 (A) each Half Year

* The minimum No. Of Working Days to complete audit above indicates the minimum No.

Of Working Days an audit team shall require to carry out the audit of each DC/Zone

office for the FY 2020-21 separately for each Half Year as given in Annexure 1 (A) & 1

(B) as per the detailed Scope of work given.

(4) STRUCTURE OF AUDIT PARTY

(i) The selected bidder firm shall be required to depute one audit team for the audit of

Auditee Office, covering the entire scope of audit consisting of one (1) Audit Officer

and two (2) Audit Assistants.

(ii) The Audit Officer shall have any of the following as minimum qualification.

CA/CMA;

OR

CA (Inter)/CMA (Inter) with at least Two (2) years post qualification experience;

(Number of years of experience will be considered from the date of issuance of mark

sheet)

(iii) The two (2) No. Audit assistant shall be B.Com Graduate or article assistants having

completed 1 year article ship.

(iv) All the documents of the audit team verifying their educational background like mark

sheets, certificates etc. will be verified by the Company. The audit team of the selected

Bidder firm shall carry original and duplicate copy of their certificates.

(v) The firm should submit to the Chief Internal Audit Officer, MPPKVVCL, Indore before

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starting the work a list of audit officer & audit assistants for all the audit team members
to be deployed for audit work along with Qualification certificate of all the members of
the audit team duly attested by the authorised partner of the C.A. Firm as per Clause 4
(ii) and 4(iii) mentioned above. In addition to this the firm should submit 2 No.
Passport size photographs of all the members of the audit teams before commencement
of audit. Thereafter MPPKVVCL, Indore will issue identity card to these audit team
member only and no other members will be allowed for audit work. After
completion/termination of the work the firm should return to the Chief Internal Audit
Officer, MPPKVVCL, Indore all identity cards which have been issued to the team
members of the firm. In case the identity cards which have been issued to the firm are
not returned after completion/ termination of work the Security Deposit/Final Bill
Payment will not be released.
(vi) Minimum No. of Audit teams, depending upon the group allotted as shown in Clause 8
of Section- III (General Terms & Conditions), need to be deployed by the selected
bidder firm at the same time to complete the audit assignment of all the Auditee
Offices of each half year of the Group/Circle within the prescribed time schedule. For
completion of the work within scheduled period, if required, the bidder shall deploy
more No. of audit teams than the minimum No. of audit teams as shown in the Clause 8
of Section- III (General Terms & Conditions)
(vii) Along with the Audit team as mentioned above, the Bidder firm shall be responsible for
the supervision and overall monitoring of the team.
(viii) Bidder firm shall arrange all necessary information for the audit team from time to time.
(ix) Effectively supervise and control the audit.
(x) Effectively discuss the audit points with the Officer In charge and obtain detailed and
meaningful explanation.
(xi) Ensure the work shall be as per the Scope of Internal Audit and completion of the
Audit as per the schedule.
(xii) The appointment of the Audit team and the team Leader shall be made on the
basis of the credentials, experience and capability as furnished by the participating
firm for the purpose of evaluation along with the technical proposal.
(5) TERMS AND CONDITIONS
(i) The Partner of the selected bidder firm during the tenure and execution of the work
shall report to the management of the company on need basis.
(ii) During the course of audit there shall be regular meetings in alternate month
between the management of the Company and the partners of the firm to discuss and
review upon the issues.
(iii) The selected bidder firm shall be required to report the outcome of their activities to the
Chief Internal Audit Officer, MPPKVVCL, Indore.
(iv) The selected bidder firm shall maintain a record of the activities being undertaken by
them during the course of the Internal Audit of the Auditee Office. A summary of the
work undertaken, completed and items pending shall be submitted to the Chief Internal
Audit Officer, MPPKVVCL, Indore at the end of audit of each Auditee office. This
shall also form basis for the performance review of the bidder firm. Such record should
be readily available for inspection at all times.
(v) The selected bidder firm will be authorized to review all areas of the organization and
shall have full and free access to all activities, records, property and personnel of the
organization.
(vi) The selected bidder firm should be responsible for periodically evaluating the
adequacy and effectiveness of the system of internal control and the quality of
performance in carrying out assigned responsibilities throughout the Company.
(vii) The selected bidder firm shall be obliged to maintain complete secrecy and not to
disclose any matter which comes to its knowledge while conducting Internal Audit, to
any third party, which may affect the interest of the Company adversely.

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(viii) It may be ensured that this assignment is carried out only through employees of
participating firm. If it comes to our notice that the assignment has been carried out by
any other firm/persons, the appointment is liable to be cancelled.

(ix) The selected bidder firm shall be responsible for data collection for the purpose of
Audit. It should ensure that the data collected and analyzed justifies the findings and
recommendations as provided by the auditor.

(x) The selected bidder firm shall ensure the adequacy and effectiveness of the Company‟s
system of Internal Controls, any deficiency in the controls and other procedures to ensure
the same should be brought to the knowledge of the senior management along with
necessary steps to be taken to rectify the same.

(6) OFFICE SPACE
MPPKVVCL will provide reasonable workspace and furniture for the audit team. Other
resources, viz. computers, telephone etc. would have to be arranged by firm.

(7) PERIODIC ASSESSMENT
The Head of Internal Audit of the Company should periodically assess whether the
purpose, authority and responsibility, as defined in this chapter, continue to be adequate
to enable the internal audit function to accomplish its objectives. The changes, if any,
required should be recommended to senior Management and MD.

(8) CONFIDENTIALITY
The Internal Auditor should maintain complete secrecy of records. He shall treat
confidential information as confidential and shall not disclose any matter which comes
to its knowledge while conducting Internal Audit to any third party. He shall undertake
to effect and maintain the same adequate security measures to safeguard the confidential
information from unauthorized access, use and misappropriation.

(9) TERMS OF REPORTING
Reporting and Deliverables shall form an important part of this assignment. Following
points shall be considered-

(i) As soon as the LT revenue Audit of each DC/zone for any half year is completed the
Audit Report, shall be prepared in the sample formats given in Section–VI and as per
details given in Clause- 11 to 12 of this Section-IV (Specification and Scope of Works).
The Reporting Formats may be modified by the Company during the Audit as per actual
requirement. The Audit Report along with Annexures, Half Margins and all other related
details shall be submitted to the Chief Internal Audit Officer, O/o MD (WZ)
MPPKVVCL, Indore within 20 days of completion of the audit of each half year the
concerned office in Hard & Soft copy and after finalisation of audit report by the Internal
Audit Department, MPPKVVCL, Indore the audit report should also be uploaded online
Filling all requisite formalities on Company‟s Software/ERP.

(ii) The Internal Audit Report shall be prepared covering all the aspects covered up during
audit in different sections .Thus in one visit to an auditee office, the Half Yearly audit of
any one Half Year for the Financial Year 2020-21 as indicated in the Annexure 1 (A) &
(B) shall be taken up and completed in all respect.

(iii) All the pages of the Internal Audit Report of each Half Year including all Annexure
shall be sealed and signed by any Partner of the bidder Firm only. The seal bearing name
of the partner along with his registration number should be affixed on the last page of the
Audit report and the partner should sign with full signature.

(iv) The Reports shall be submitted in this office within 20 days from the date of completion
of the audit of one particular Half Year of an auditee office.

(v) The Internal Audit report shall contain:-
(a) All the original copies of half margins bearing signature, seal and remarks of the officer

incharge along with remark “recovery pointed out by the audit is discussed , understood
& found correct. Hence recovery accepted and it is verified that the recovery is not made
earlier /recovery pointed out by the audit is not accepted (giving reasons for not
acceptance)”.

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(b) All the related Annexures giving complete details such as billing to be done and billing
already done in a single page etc .

(c) If the recovery of any one Consumer is above Rs. 2000/- then the Copy of the related
record, on the basis of which recovery is raised, should be enclosed with the concerning
Annexure of the Audit Para without which the recovery will not be accepted and Audit
Report will be rejected outright.

(d) Certificate of completion of audit of that particular Half Year of FY 2020-21 along with
certified copy of attendance of audit team as per Clause 10(ix) ) and as per the sample
format given under Section–VI (For L.T. Revenue Audit of D.C./Zone).

(e) For LT Revenue Audit Certificate of completion of 100% audit of all category consumers
like: DL, CL, IP, water works, street lights, temporary connection (other than irrigation)
etc. & along with certified copy of proforma as per sample format given under Section-
VI.

(f) Details of the Half margins issued to auditee office as per sample format given under
Section-VI.

(g) Soft copy (in word & scan copy) covering all pages of audit report, Half margins
(Annexure).

(h) All the pages of the half yearly audit report including all Half margins & annexures
shall bear seal & signature of the authorised partner of the firm. The last page of
the audit report shall bear full signature of the authorised partner of the firm along
with seal, name & registration number.

(i) The half yearly audit report not containing the documents as per requirement stated above
or if any other irregularities are found in connection with the improper /incomplete
submission of the audit report, the same will attract penalty as per clause 11 (iii) of
Section –III (General Terms & Conditions of Contract).

(10) Action Plan, Execution and Distribution of Audit Reports:
(i) The selected Bidder Firm shall be required to submit its Action Plan for the LT
Revenue Audit of each half year of all the DC/Zones Offices of each circle of the
Group as per the Scope of Work mentioned in the document falling under his purview
as Internal Auditor, to the EE of the Division office & S.E., of the Circle Office
with a copy to the Chief Internal Audit Officer, MPPKVVCL, Indore within three (3)
days of issue of permission letter by this office to start the work.
(ii) Chief Internal Audit Officer, MPPKVVCL, Indore shall reserve the right to change the
Action Plan at any point of time.
(iii)The Executive Engg.(EE) of the Division office or S.E. of the respective Circle
Office shall be responsible to roll out the h a l f y e a r l y Audit Plan to all the
Auditee Offices of the division/circle before start of work.
(iv)Non-cooperation at any point of time during the audit tenure shall be brought to the
notice of the S.E of the Circle Office for immediate action.
(v) However, if no action is taken by the S.E. of the respective Circle to resolve the issue,
the same shall be brought to the notice of the Chief Internal Audit Officer, MPPKVVCL,
Indore confidentially.
(vi)The Audit Party shall have to mandatorily visit the Auditee Office during office hours
for the Internal Audit of that half year as per the schedule for a minimum number of days
as prescribed. Records for audit purpose will be provided in the office premises only.
(vii)The b i d d e r f i r m shall be responsible for the supervision and satisfactory completion
of the internal audit of the company.

(viii) The H a l f Y e a r l y Audit of both the Half Years shall be completed in the prescribed
time schedule.

However in the event of non completion of the work in the stipulated time period due
to unforeseen conditions, the auditor firm will be required to apply for grant of additional
time period. Request of extension of time period desired by the auditor firm shall be

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be conducted on Half Yearly basis separately for each Half Year)

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considered only if reasonable and justified ground exists at the sole discretion of Chief
Internal Audit Officer, MPPKVVCL, Indore.

(ix) After completion of the audit of the auditee office auditor firm shall obtain a certificate of
completion of Half Yearly audit mentioning the related Half Year of F.Y. 2020-21 of the
audit completed along with attendance of the audit team members mentioning name of
each member and the duration of the audit as mentioned in the clause 3 (ii) of Section IV
(Specification and Scope of works) from the AE/JE Incharge of the Distribution centre or
Zones. This certificate shall be produced to the Chief Internal Audit Officer, O/o MD (WZ)
MPPKVVCL, Indore in original along with the Audit Report and other Annexure as per
clause 9 (V) of Section IV (Specification and Scope of works) above.

(11) SCOPE OF WORK

i. The revenue collection efficiency of the company is 95%. The selected bidder firm is
required to exercise such tests of accounting records, internal checks and control and other
necessary audit of the accounts as per general principles and Standard of Audits (SA) of the
Institute of Chartered Accountant of India. In conducting the Audit the Internal Audit Manual
of the Company and its amendments from time to time/ Circular/ Orders/Instructions issued
by the Company should also be referred. The Auditor should pay attention to the following
areas while auditing:

ii. Revenue Audit of LT Consumer Accounts: Financial Year 2020-21 as indicated in the
Annexure 1 (A) at all DCs / Zonal Offices as shown in Annexure- I (A, B & C) of Section
IV (Specification and Scope of works).

iii. The Auditor needs to submit Audit Report of Half Yearly L.T. Revenue Audit separately for
each Half Year prepared in the sample formats given in Section-VI along with Annexure,
Half Margins and all other related details for all the DC‟s/ Zones offices under the Circle as
per details given above in Clause 9 (i), (iv), (v) & 10 (ix) of this Section IV.

iv. The scope of auditor will also include:-
On the basis of soft copy of the various data provided by the Internal Audit Department of the
Company if any information/Office record is required for checking and verification of the
information then half margins in prescribed format for obtaining various information/ Office
records may be prepared and issued to the officer in charge of DC‟s/ Zone offices and after
receipt of the same, carrying out the audit of the record and if any
shortcoming/irregularity/mistake is pointed out in the records separate half margin giving
details of audit observation shall be prepared and issued to Officer in charge of the DC/Zone
for obtaining his reply/comments on the Audit Observation. In case if the reply/comments on
the Audit Observation is satisfactory then the observation may be dropped giving remark on
the related half margin.

(a) In case if shortcoming/irregularity/ mistake is related to short/less billing of the consumer
or any such other type which is having its effect till the date of audit the recovery of the
same should be calculated till the last month before the audit date. If the officer in charge of
the DC‟s/ Zone offices agreed with the observation pointed out, then this will be treated as
audit para. If the Officer in charge of the DC‟s/ Zones offices does not agree with the
observation pointed out, then such Half Margins should be included under separate audit para
giving remarks by the audit team.

(b) A Half Yearly Audit Report shall be prepared separately for each Half Year of the FY 2020-
21 including all audit Paras in the prescribed Pro forma as per sample formats given in
Section-VI.

(iv) It is however emphasized that the coverage in the scope of services as indicated above and
detailed below is indicative and not exhaustive. The Chief Internal Audit Officer,
MPPKVVCL, Indore may include more area of audit as per need. The Auditor shall also
necessarily refer to the existing Internal Audit Manual of the Company and its amendments
from time to time/Circular/Orders/Instructions issued by the Company to decide the scope of
work for the DC‟s/ Zones. The scope can also be decided by discussion with the Chief
Internal Audit Officer, MPPKVVCL, Indore.

(v) Apart from the audit observations, auditor will be required to indicate discrepancies /

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inadequacies in the system or procedures so as to initiate steps for improving the system and
making it more efficient. The audit team will also be required to educate the dealing staff so
as to avoid repetition of routine procedural / technical errors.
(vi) Further all other incidental / necessary activities for the completion of audit & resolution of
matters arising during the audit shall be deemed to be included in the scope of services. In
case of judicial proceeding(s) initiated by DISCOM pursuant to the audit for the period, the
auditor shall reasonably assist the DISCOM office by acting as a witness and providing
evidences required as related thereto.
(12) SCOPE OF LT REVENUE AUDIT
(i) LT Revenue comprises around 71% of the Revenue of MPPKVVCL, Indore. The L.T.
Revenue Audit is to be carried at all D.C.‟s / Zones of the Circle as per the Scope of
Work in the Tender document. The Internal Auditor needs to carry out Half Yearly
LT Revenue audit of the DCs / Zones under the Circle for each Half Year of the
Financial Year 2020-21 as shown against each office in Annexure- 1 (A, B,C) of
Section IV (Specification and Scope of works).
(ii) Objective of Revenue Audit
(a) Enhancement of Companies revenue by prevention/correction of noted instances of
revenue leakage.
(b) Testing compliance of units to set rules and procedures relating to various facets of
operation.
(c) Transactions are executed in accordance with general orders and guidelines.
(d) All transactions are promptly recorded in the correct amount in the appropriate books of
entry and in the correct accounting period.
(e) Assets mainly cash; is safeguarded from unauthorized access, use and disposition.
The Internal Audit Manual of the Boards/Company/Circulars/ Instructions/
Orders should be referred for conducting the Revenue Audit of the D/C‟s/ Zones.
However, the following areas should be 100% covered in the Audit Report.
(iii) 100% Checking of daily cash collection for the Half Year, On the basis of Soft Copy
of the ERP Generated Cash Book of concerning DC/Zone provided by the Internal
Audit Department of the Company 100% Checking of daily cash collection for the
Half Year should be done as per details given below:-
(a) 100% Audit to be carried at DC / Zones for daily cash collection in each month of the
Half Year of F.Y. 2020-21. In case of Zones data for cash collection is to be obtained
from the concerning City Divisions/Cash Section & then checking of cash collection is to
be carried out as per details given below.
(b) The checking of daily cash collection includes checking of 100% online and offline
collection. This includes checking of 100% counter foil/stub of energy bill, CCB
Register, Dishonoured cheques with the records of CAC/CRA/checking of collection
with collection report with mode of payment (Cash/Wallet/Cheque/ Online) or checking
of collection from soft copy of data provided. Also check other type of collection
received such as Kisan Anudan Yojna, supervision charges, Supply affording charges,
service connection charges, transformer hire charges, cost of burnt meter, temporary
connection charges etc. with MR(ERP Generated Money Receipt) of other collection for
which stub are not used.
(iv) 100% Checking of Classified Abstract of Collection (CAC)/Cash Remittance
Advice (CRA). This shall include checking of following:-
(a) 100% Records of daily CAC shall be checked thoroughly with counter foil / stub of
energy bill available in distribution centre for each Half Year;
100% Records of daily CAC shall be checked thoroughly with the Copy of MR (Money
Receipt) available in distribution centre for each Half Year;
(b) Any over writing and corrections made in CAC from counter foil of that particular bill are
duly authorised;
(c) Payments received by cheques/drafts etc. are properly entered in the prescribed register.

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be conducted on Half Yearly basis separately for each Half Year)

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Further entries in register are attested by officer in-charge of the Distribution centre and
have been duly entered in CAC;
(d) Sum totals of each CAC are correct and CRA prepared through ERP is as per CAC; In
case of MR (Money Receipt) prepared through ERP for other collection such as Supply
Affording Charges, Security Deposit, Service Connection Charges, Supervision Charges
for Deposit Works, Amount for Kisan Anudan Yojana etc, check whether MR is
matched with CRA prepared in ERP for the correct amount.
(e) CAC, being regularly checked by the clerk concerned is initiated by the Assistant
Engineer, is closed every evening and with the total receipts of the day ERP generated
CRA and Cash Book should be printed, the same evening. In case of defaults indicate the
date from when to when it has not been checked and the names of the defaulting clerks;
The aforementioned procedure may be understood through the following flow diagram:-
1.1 Collection received at DC/Zone via stub- all category CAC –Summary CAC-Total of
Summary CAC=Amount remitted to RAO Revenue Bank A/C-Prepare ERP Generated
CRA (separate for each mechanism Cash/Cheque/D.D.)-attaching respective Bank
slip/Cheque/D.D. with the CRA-sent to RAO for adding in collection and approval
thereof –ERP Cash Book can be generated.
1.2 Collection received at DC/Zones via- other than Stub -MR(ERP generated Money
Receipt prepared separately for every collection A/C such as (1) Revenue Bank
account(2) Supply Affording Bank Account (3) SD/EMD Bank Account (4) MISC.
Receipts Bank Account-Cash is remitted in respective Bank accounts-ERP generated
CRA is prepared for every collection account as mentioned above-CRA along with Bank
slip/cheque/D.D. sent to RAO for Approval. If Receipt other than Stub belongs to
Revenue then the same is added in daily collection of DC by RAO-ERP Cash book can
be generated.
(f) Reconciliation of CAC, CRA with ERP Cash Book with cash listing provided by LT
billing centre after punching of respective month revenue stub ;
(g) That the realizations required to be deposited in bank, have been routed through the CRA
and that ERP generated CRA has been submitted to concerned Division/RAO by the
depositor;
(h) Reconciliation of RAO ERP Cash Book with DC/Zone ERP Cash Book during the
particular month;
(v) Meter Reading Diary
(a) Checking whether Meter Reading books are kept in a bound form for all the categories
and progress reports are received from Meter Readers monthly showing the number of
meters actually read by them;
Check whether Meter Readings are taken by the meter readers for all consumers through
PMR. Also check the No. of Consumers for which PMR not taken/obtained along with
reasons for the same, reading punched to such Consumers is correct and grounds on
which such reading punched. In case of Consumers whose readings are manually
punched continuously for a long time the justification may be obtained from the OIC of
the DC/Zone and in case no satisfactory reply is given by the OIC the observation may be
raised. Position of stopped/defective meter may also be reviewed along with assessment
made to such Consumers and any observations on the above may be recorded in the
Audit Report.
(b) Assessment of units and its reasonability shall also be checked on sample basis. This shall
include verifying whether the units consumed during a particular billing period are
showing substantial difference against the units consumed in the earlier period and the
connected load from the soft copy of the billing data provided.
(c) For new connections check whether the first bill is issued in compliance to the procedure
as prescribed thereof.
(vi) Audit of billing operation
(a) Assess regularity in Billing process including Meter reading and Billing programme;

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be conducted on Half Yearly basis separately for each Half Year)

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(b) Assess adherence to Billing Programme and report the deviations;
(c) Report cases of delay in issue of bills and the details thereof including:
(I) Category of consumer or ledger number;

(II) Months in which bills were required to be issued;

(III) Months in which bills were actually issued;

(IV) Name of the defaulting checking clerk.
(vii) Domestic consumers
(a) Records of 100% consumers from the Soft Copy of monthly billing file (Xlxs)

containing billing parameters provided by the Company are to be checked thoroughly
for analysing the following:
(I) Consumption pattern;
(II) Working condition of meters;
(III) Sanctioned load etc.
(viii) Commercial consumer
Records of 100% consumers are to be checked thoroughly as similar to work done
in case of Domestic consumers
(ix) LT Industries

Records of 100% consumers are to be checked thoroughly as similar to work done
in case of Domestic consumers.
(x) Checking of New Service Connection
(a) On the basis of soft copy of data provided by the IT Section Audit Section Corporate
Office about New Service Connection (NSC) served during the Half Year of F.Y. 2020-
21 Records of 100% New Service Connections shall be checked from the Consumer
File available in the DC/Zone for the following:
(I) Whether all charges as per applicable rules have been recovered from the consumers;
(II) Check whether the Connection has been served within the time limit prescribed by
MPERC.
(III) Whether all connections released are put on billing cycle timely effective from the date of
connection. Check whether the billing of the consumers has been started from the date of
deposit of All charges applicable for new service connection or from the date of
installation of meter.
(IV) Contract demand/Sanctioned Load is taken correctly, Tariff category is correct as per the
application of the Consumer.
(V) Check whether Billing of ED, Meter Rent is correct or not.
(VI) If any Anomaly found in any of the above points the same shall be incorporated in the
Audit reports.
(xi) Temporary Connection Register
(a) Records of 100% temporary connections shall be checked for the following:
(I) Check records of temporary connection regarding compliance to rules prescribed for the
same. ii. Check accuracy of tariff rates and the billing done for temporary connections.
(II) Report on trend for number of temporary connections and collection of amount billed.
Also compare with their number during previous period and comment on deviation
against expected number for the current period.
(xii) Street lighting installations
(a) Records of 100% street lighting installations shall be checked for the following:
(I) To check whether the correct load and energy consumption are considered correctly for
the billing purpose.
(II) To check whether the maintenance charges have been correctly calculated and billed.
(III) To check that additional loads/installations serviced from time to time are correctly
brought on to the consumers ledgers and accordingly monthly demand is raised thereof.
(IV) To check whether any old audit short claims is there, if any, are correctly demanded and
collected.

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be conducted on Half Yearly basis separately for each Half Year)

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(xiii) Bill Correction made through CC4/CC7 and payment adjustment made through
CCB/CC230. As per soft copy of the Data provided by the IT Section Audit Section
Corporate Office, check the following to ensure compliance of the Circular
No.CMD/WZ/10, INDORE Dtd. 05-01-2018:-

(a) To check whether the Sanctioned Load/Connected Load/Contract Demand has been
changed as per approval accorded by the competent authority and applicable charges
have been recovered.

(b) To check whether the Correction in MF has been made due to change of meter/ME or as
per approval accorded by the competent authority.

(c) To check whether bill correction through CC-4/CC-7 and payment adjustments through
CCB/CC-230 has been made on the basis of formal application of Consumer (either
physically or through URJAS/Call Centre 1912) or correction is initiated due to any
official reasons, without application of Consumer and as per approval accorded by the
competent authority. Further, for any bill correction or payment adjustment an “Office
Note” serially numbered in the prescribed format (Annexure-1) has been prepared and
also entries of proposed correction/adjustment has been made in the prescribed
correction/adjustment register maintained by the Office. After Data Entry for the
proposed correction/adjustment in the LT Billing System the ID number generated by the
LT Billing System, has been recorded on the Office Note as well as on the
correction/adjustment register and approval of the competent authority is obtained.
For checking of the data of above a,b and c points auditor has to prepare a list of the
above data and put up his comments against each data as found during audit

(xiv) Dishonoured Cheque :- On the basis of Soft Copy of Receipt Reversal Report provided
by the RAO/Audit Section Corporate Office or as per Dishonoured cheques register
available at DC/Zone check for the following:-

(a) Whether the Dishonoured cheques register is properly maintained.
(b) Whether timely action has been taken for raising demand in the Billing System against

the Consumer including disconnection, penalty and legal action immediately and
intimated to the consumer for fresh payment along with surcharge, RC/DC charges and
Dishonoured Charges/bank charges. Also ensure that the facility of making Payment
through cheque should immediately be withdrawn from such Consumers and payment of
bills through cash only be ensured from such Consumer in future.
(xv) With the help of Receipt Reversal report check whether Demand for all dishonoured
cheque for the audit period of a DC/Zone has been raised in the System along with all
charges.
(xvi) Cash & Bank
(a) Physical Verification of cash in hand and reconciliation of the same with ERP generated
cash book. In case Zones data for cash collection is to be obtained from the concerning
City Divisions and then checking of cash collection is to be carried out.
(xvii) OTHERS
(a) In case of seasonal consumers check whether the seasonal credit has been given correctly;
(b) Check whether regularization has been done of anomalies pointed out by vigilance,
periodic inspection reports and other audits conducted;
(c) Report on maintenance of records at DCs;
(d) Checking compliance to tariff orders;
(e) Study the abnormal/sub-normal consumption in respect of high revenue yielding
installations & report on the reasons for such variations;
(f) Compare the consumption pattern of similar industries/installations to highlight possible
loss of revenue;
(g) Compare the average billing rate of revenue of the DC / Zones as a whole with average
billing rate for each category of consumers. In case of average realization being
significantly lesser than the overall average realization rate of the sub-division (of that
category), investigate the reasons for the same and suggest remedial action, if any;

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(h) Compare the average consumption per installation of the DC/ Zones as a whole with
average consumption for each category of consumers. In case of average consumption
being significantly lesser than the overall average consumption of the DC/ Zones (of that
category), investigate the reasons for the same and suggest remedial action, if any;

(i) Compare the average revenue billed per installation of the DC/ Zones as a whole with
average revenue billed for each category of consumers. In case of average revenue billed
being significantly lesser than the overall average demand of the sub-division (of that
category), investigate the reasons for the same and suggest remedial action, if any;

(j) Analyze the balances of receivables (arrears in terms of number of days of demand) for
each category of consumers and compare it individual with ledger balances. In case of
large variations in the level of receivables in respect of a particular ledger, investigate the
reasons, and suggest remedial action;

(k) Verify the meter reading and billing efficiency. In case the percentage of meter reading
and billing is significantly lower, auditor should take immediate action to report the
matter to the administrative authorities for taking immediate appropriate action. While
reporting the matter auditor should quantify the loss of revenue on account of the above
reason.

Verify the collection efficiency. In case the percentage of collection efficiency is significantly
lower as compared to the previous year, the auditor should report the matter to the administrative
authorities for taking immediate appropriate action.

T.S. No. MD/WZ/06/PUR/TS-1545 due on 07.07.2021 for Outsourcing of Internal Audit related to LT Revenue
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be conducted on Half Yearly basis separately for each Half Year)

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Annexure-1(A)

(A) DETAILED LIST OF VARIOUS OFFICE FOR L.T. REVENUE AUDIT FOR FY 2020-21

SEPARATELY FOR EACH HALF YEAR

Group Name of Sr. No. Name of D.C.‟s/ Zones Category Minimum
Name of Division Of of DCs / working
No. Circle days (No.)
group Zones

1 2 3 4 5 6 7

9 KHARGONE KHARGONE I 1 KHARGONE A 18

2 BHAGWANPURA C 12

3 BARUD D 10

4 BISTAN D 10

5 KHARGONE (R-II) D 10

6 SEGAON D 10

7 OON E 8

8 ICHHAPUR NANDGAON E 8

9 TALAKPURA E 8

10 MAINGAON E 8

KHAGONE II 11 ZIRNIA C 12

12 GOGAWA (U) C 12

13 BHIKANGAON (U) C 12

14 GHUGHARIAKHEDI D 10

15 BHIKANGAON ( R) D 10

16 GOGAWA (R ) D 10

17 BAMNALA D 10

18 ANJANGAON E 8

19 SHIVNA E 8

10 KHARGONE BADWAHA 1 BARWAHA B 15

2 SANAWAD (U) B 15

3 BARWAHA ( R) C 12

4 BEDIYA - I C 12

5 SANAWAD (R-II) D 10

6 SANAWAD (R-I) E 8

7 BEDIA (R-II) (KANAPUR) E 8

8 BAGOD E 8

9 BALWADA E 8

10 BADUD E 8

11 KATKUT E 8

13 KHANDWA KHANDWA II 1 KHALWA C 12

2 JAWAR C 12

3 KHANDWA (R ) C 12

4 HARSUD URBAN C 12

5 GUDI D 10

6 KHAR D 10

7 CHHANERA D 10

8 SINGOT D 10

9 ROSHNI D 10

10 BALDI E 8

11 GANDHWA E 8

12 JASWADI E 8

20 SHAJAPUR SHAJAPUR 1 SHAJAPUR (U) A 18

2 MAKSI C 12

3 BERCHHA C 12

4 SHAJAPUR (R-I) D 10

5 SHAJAPUR (R-II) D 10

6 SALSALAYI D 10

7 GULANA E 8

8 LAHORI E 8

MOMANBADOD 9 MOMANBADODIYA(N) D 10

IYA 10 MOMANBADODIYA(S) D 10

11 PANWADI D 10

22 AGAR AGAR 1 AGAR (U) B 15

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be conducted on Half Yearly basis separately for each Half Year)

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Group Name of Sr. No. Category Minimum
No. Circle of DCs / working
Name of Division Of Name of D.C.‟s/ Zones days (No.)
1 2 3 Zones
group 6 7
SUSNER C 12
MALHARGARH 4 5 C 12
C 12
SITAMAU 2 BADOD D 10
D 10
3 TANODIYA B 15
C 12
4 KANAD C 12
D 10
5 JAISINGHPURA C 12
D 10
6 AGAR (R ) D 10
D 10
7 SUSNER E 8
E 8
8 NALKHEDA (U) E 8
E 8
9 SOYATKALAN E 8
C 12
10 NALKHEDA ( R) C 12
C 12
26 MANDSAUR 1 PIPALIA MANDI C 12
D 10
2 MALHARGARH E 8
E 8
3 SANJEET E 8

4 BUDHA

5 NARAYANGARH

6 BOTALGANG

7 KANGHATTI

8 ZARDA

9 BALAGUDA

10 SUWASARA

11 KAYAMPUR

12 RAHIMGARH

13 SITAMAU (U)

14 LADUNA

15 RUNIJA

16 DEEPAKHEDA

17 SITAMAU (R )

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be conducted on Half Yearly basis separately for each Half Year)

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Annexure-1(B)

(B) LIST OF NUMBER OF DC/ZONE OFFICES FOR LT REVENUE AUDIT IN EACH

CIRCLE AS PER AUDIT SCHEDULE

Total No. of

Group Name of Circle Name of Division DC/Zone Offices
No. as per Annexure

1 (A)

9 Khargone (O&M) Khargone -I , Khargone-II 19

Circle

10 Khargone (O&M) Barwah 11

Circle

13 Khandwa (O&M) Khandwa (O&M) II 12

Circle

20 Shajapur (O&M) Circle Shajapur, M Badodiya 11

22 Agar (O&M) Circle Agar,Susner 10

26 Mandsaur (O&M) Malhargarh, Sitamau 17

Circle

Total 80

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be conducted on Half Yearly basis separately for each Half Year)

Page 45 of 86
Annexure-1(C)

DETAILS OF NO. OF CONSUMERS AND DEMAND

Group Sr. NAME NAME NAME OF DOMESTIC NON-DOMESTIC PUBLIC LT INDUSTRY OTH AGR & TOTAL
No. NO. OF OF DN. ZONE/DC
1 WW/STLT EV-CHRG PT
G-9 1 CIRCLE
2 DEMAND DEMAND DEMAND DEMAND DEMAND DEMAND
3 NO. (In Lacs) NO. (In Lacs) NO. (In Lacs) NO. (In Lacs) NO. (In Lacs) NO. (In Lacs)
4
5 2 3 4 5 6 7 8 9 10 11 12 15 16 17 18
6 KHAR KHAR KHARG 32484 3289.04 5387 1491.96 38332 5412.47
7 GONE GONE 153 215.38 307 416.04 1 0.05
8 ONE
KHAR I 12818 483.76 427 92.5 50 37.6 120 42.89 0 0 13415 656.75
9 GONE KHAR BHAGW
10 GONE ANPURA 8141 411.61 379 57.32 54 40.36 76 29.23 0 0 8650 538.51
KHAR
1 GONE I BARUD 9207 362.7 426 73.54 42 34.93 131 49.31 0 0 9806 520.48
2 KHAR
3 KHAR GONE BISTAN 5012 325.54 122 33.65 27 25.18 68 130.83 1 0.04 5230 515.24
4 GONE
5 I KHARG 5453 282.33 360 75.39 31 42.02 65 27.95 0 0 5909 427.69
6 KHAR KHAR ONE (R-
7 GONE GONE 4581 241.44 229 37.83 34 30.56 40 43.24 0 0 4884 353.07
8 II)
9 KHAR I SEGAON 4736 239.46 150 22.59 26 23.83 32 25.04 0 0 4944 310.91
GONE KHAR
G- 1 GONE OON
10 KHAR
GONE I ICHHAP
KHAR UR
KHAR GONE
GONE NANDG
I AON
KHAR
GONE TALAKP
URA
I
KHAR MAING
GONE AON

I

KHAR KHAR 7621 230.22 160 30.37 40 19.17 96 19.61 0 0 7917 299.37
GONE GONE
3076 185.35 110 44.29 21 25.5 24 9.11 0 0 3231 264.25
I
KHAR KHAR 93129 6051.43 7750 1959.44 478 494.527 959 793.253 2 0.09 102318 9298.75
GONE GONE 18943 773.96 522

I
TOTAL :-

68 7 5

KHAR KHAG ZIRNIA 107.01 65 45.28 186 40.01 0 0 19716 966.27
GONE ONE II

KHAR KHAG GOGWA 6148 479.16 500 109.18 41 55.06 92 72.49 0 0 6781 715.89

GONE ONE II (U)

KHAR KHAG BHIKAN 4161 391.57 838 145.6 6 18.54 73 99.64 0 0 5078 655.35
GONE ONE II GAON
(U) 6962 344.04 236 54.45 70 62.5 91 45.72 0 0 7359 506.72
KHAR KHAG GHUGH
GONE ONE II 8064 334.41 206 66.8 55 35.62 96 60.07 0 0.05 8421 496.95
ARIAKH
KHAR KHAG EDI 6141 337.63 178 38.56 49 35.91 68 30.76 0 0 6436 442.86
GONE ONE II
BHIKAN
KHAR KHAG GAON (
GONE ONE II
R)
GOGWA

(R )

KHAR KHAG BAMNA 7104 310.13 300 53.64 40 33.83 114 30.26 1 0.46 7559 428.33

GONE ONE II LA

KHAR KHAG ANJANG 7405 297.73 152 44.4 42 31.66 81 20.06 0 0 7680 393.85

GONE ONE II AON

KHAR KHAG SHIVNA 4810 229.9 164 24.67 28 16.66 65 15.67 0 0 5067 286.9
GONE ONE II

TOTAL :- 69738 3498.52 3096 644.319 396 335.066 866 414.694 1 0.52 74097 4893.13
9878 1044.57 1843
93 9 6

KHAR BADW BARWA 492.51 100 207.04 135 285.37 3 5.37 11959 2034.86

GONE AHA HA

T.S. No. MD/WZ/06/PUR/TS-1545 due on 07.07.2021 for Outsourcing of Internal Audit related to LT Revenue
Audit of Distribution Centres/Zones offices under different Circles of MPPKVVCL, Indore for the FY 2020-21 (to

be conducted on Half Yearly basis separately for each Half Year)

Page 46 of 86
DETAILS OF NO. OF CONSUMERS AND DEMAND

Group Sr. NAME NAME NAME OF DOMESTIC NON-DOMESTIC PUBLIC LT INDUSTRY OTH AGR & TOTAL
No. NO. OF OF DN. ZONE/DC
WW/STLT EV-CHRG PT
CIRCLE
DEMAND DEMAND DEMAND DEMAND DEMAND DEMAND
NO. (In Lacs) NO. (In Lacs) NO. (In Lacs) NO. (In Lacs) NO. (In Lacs) NO. (In Lacs)

1 2 3 4 5 6 7 8 9 10 11 12 15 16 17 18
8537 932.07 2282 463.2 10907 1564.2
2 KHAR BADW SANAW 45 120.27 43 48.66 0 0

GONE AHA AD (U)

3 KHAR BADW BARWA 8261 556.95 251 132.21 80 66.34 65 38.57 6 10.94 8663 805.01
GONE AHA HA ( R)

4 KHAR BADW BEDIYA 6817 477.61 676 227.82 62 48.83 83 24.34 0 0 7638 778.59

GONE AHA - I

5 KHAR BADW SANAW 4762 259.51 117 60.93 79 58.73 43 37.66 0 0 5001 416.82
GONE AHA AD (R-II)

6 KHAR BADW SANAW 3980 252.68 143 65.31 34 44.16 35 10.49 1 0.04 4193 372.68
GONE AHA AD (R-I)

7 KHAR BADW BEDIA 5012 283.97 117 33.98 37 32.12 56 16.36 2 0.05 5224 366.48
249.27
GONE AHA (R-II)

(KANAP

UR)

8 KHAR BADW BAGOD 4438 217 39.35 63 29.94 32 18.53 1 0.05 4751 337.14

GONE AHA

9 KHAR BADW BALWA 3250 212.29 164 50.05 54 34.52 43 13.73 0 0 3511 310.59

GONE AHA DA

10 KHAR BADW BADUD 4173 207.5 108 31.06 47 37.17 27 13.77 0 0 4355 289.5
GONE AHA

11 KHAR BADW KATKU 3271 170.36 144 33.46 29 28.31 40 6.78 0 0 3484 238.91
GONE AHA T

TOTAL :- 62379 4646.77 6062 1629.88 630 707.422 602 514.252 13 16.44 69686 7514.78
697 0 11924 720.55
41 8 8

G- 1 KHAN KHAN KHALW 11070 516.29 126.39 65 40.09 92 37.77 0
525.39
13 DWA DWA A 444.98
382.6
II 403.21
383.8
2 KHAN KHAN JAWAR 10381 388.52 444 91.89 71 53.64 102 30.11 0 0 10998 701.03
333.63
DWA DWA 314.86
291.4
II 190.74
180.16
3 KHAN KHAN KHAND 7238 4355.58 304 115.48 66 47.48 88 78.74 1 0.04 7697 686.73

DWA DWA WA (R )

II

4 KHAN KHAN HARSUD 4383 710 150.57 29 83.74 21 21.73 0 0 5143 638.64

DWA DWA URBAN

II

5 KHAN KHAN GUDI 9559 354 75.57 70 52.6 91 25.93 0 0 10074 557.3

DWA DWA

II

6 KHAN KHAN KHAR 8070 299 81.44 50 41.31 74 28.94 0 0 8493 535.5

DWA DWA

II

7 KHAN KHAN CHHAN 7611 239 58.28 62 30.64 50 16.27 0 0 7962 493.7

DWA DWA ERA

II

8 KHAN KHAN SINGOT 5897 332 71.65 50 32.04 47 27.31 0 0 6326 464.63

DWA DWA

II

9 KHAN KHAN ROSHNI 8750 281 54.32 48 23.26 77 24.36 1 0.32 9157 417.11

DWA DWA

II

10 KHAN KHAN BALDI 5690 219 43.3 30 25.69 59 27.17 3 6.07 6001 393.63

DWA DWA

II

11 KHAN KHAN GANDH 4068 146 33.64 24 25.51 50 16.57 0 0 4288 266.45

DWA DWA WA

II

12 KHAN KHAN JASWAD 3030 113 26.33 28 22.41 20 11.15 0 0 3191 240.05

DWA DWA I

II

TOTAL :- 85747 4138 928.87 593 478.415 771 346.034 5 6.43 91254 6115.33

5 5

G- 1 SHAJA SHAJA SHAJAP 13577 1568.31 3123 748.89 42 163.59 141 85.92 0 0 16883 2566.71

20 PUR PUR UR (U)

T.S. No. MD/WZ/06/PUR/TS-1545 due on 07.07.2021 for Outsourcing of Internal Audit related to LT Revenue
Audit of Distribution Centres/Zones offices under different Circles of MPPKVVCL, Indore for the FY 2020-21 (to

be conducted on Half Yearly basis separately for each Half Year)

Page 47 of 86
DETAILS OF NO. OF CONSUMERS AND DEMAND

Group Sr. NAME NAME NAME OF DOMESTIC NON-DOMESTIC PUBLIC LT INDUSTRY OTH AGR & TOTAL
No. NO. OF OF DN. ZONE/DC
WW/STLT EV-CHRG PT
CIRCLE
DEMAND DEMAND DEMAND DEMAND DEMAND DEMAND
NO. (In Lacs) NO. (In Lacs) NO. (In Lacs) NO. (In Lacs) NO. (In Lacs) NO. (In Lacs)

1 2 3 4 5 6 7 8 9 10 11 12 15 16 17 18
6501 565.28 7305 910.85
2 SHAJA SHAJA MAKSI 678 166.92 20 34.1 106 144.55 0 0

PUR PUR

3 SHAJA SHAJA BERCH 8772 555.08 557 106.81 40 46.65 76 18.98 1 0.352 9446 727.87

PUR PUR HA

4 SHAJA SHAJA SHAJAP 5917 336.54 190 71.72 26 24.88 67 106.6 1 0.134 6201 539.87

PUR PUR UR (R-I)

5 SHAJA SHAJA SHAJAP 6241 376.77 209 62.72 23 17.33 70 22.05 5 1.883 6548 480.75

PUR PUR UR (R-II)

6 SHAJA SHAJA SALSAL 6083 363.76 180 49.79 15 12.13 61 14.82 0 0 6339 440.5

PUR PUR AYE

7 SHAJA SHAJA GULAN 4678 269.12 212 47.12 14 17.45 60 25.24 0 0 4964 358.93

PUR PUR A

8 SHAJA SHAJA LAHORI 2877 177.29 165 28.68 9 8.22 29 5.38 0 0 3080 219.57

PUR PUR

TOTAL :- 54646 4212.16 5314 1282.63 189 324.353 610 423.539 7 2.37 60766 6245.05
6726 397.72
26 6 6

1 SHAJA MOMA MOMAN 248 58.52 28 29.56 58 24.27 0 0 7060 510.07
PUR NBAD BADODI
ODIYA YA(N)
(N)

2 SHAJA MOMA MOMAN 5949 348.65 414 89.56 16 12.94 65 30.36 0 0 6444 481.51

PUR NBAD BADODI

ODIYA YA(S)

(N)

3 SHAJA MOMA PANWA 6101 372.27 253 75.53 17 17.84 60 15.79 0 0 6431 481.42

PUR NBAD DI

ODIYA

(N)

TOTAL :- 18776 1118.64 915 223.61 61 60.33 183 70.4197 0 0 19935 1473

6

G- 1 AGAR AGAR AGAR 8598 831.61 2214 528.57 51 111.43 87 205.19 0 0.11 10950 1676.9

22 (U)

2 AGAR AGAR BADOD 6885 457.5 701 119.92 76 104.5 62 46.87 0 0 7724 728.79

3 AGAR AGAR TANODI 8248 508.87 472 70.95 68 54.15 75 61.31 0 0 8863 695.28
8336 683.47
YA

4 AGAR AGAR KANAD 7675 478.01 522 102.5 72 69.36 67 33.6 0 0

5 AGAR AGAR JAISING 7588 391.39 182 61.47 98 52.02 48 44.82 0 0 7916 549.69

HPURA

6 AGAR AGAR AGAR 7356 408.58 188 57.5 70 51.81 63 16.49 0 0 7677 534.37

(R )

TOTAL :- 46350 3075.96 4279 940.9 435 443.255 402 408.280 0 0.11 51466 4868.5

2 8

1 AGAR SUSNE SUSNER 17120 985 983 255.19 82 92.32 130 66.28 0 0 18315 1398.8

R

2 AGAR SUSNE NALKH 7377 487.53 809 184.12 79 80.71 60 110.48 0 0 8325 862.84

R EDA (U)

3 AGAR SUSNE SOYATK 7723 477.47 767 130.43 62 92.22 105 98.73 0 0 8657 798.86

R ALAN

4 AGAR SUSNE NALKH 7533 391.33 131 44.62 68 52.02 34 13.37 0 0 7766 501.35

R EDA ( R)

TOTAL :- 39753 2341.34 2690 614.36 291 317.282 329 288.858 0 0 43063 3561.84

8

G- 1 MAND MALH PIPALIA 6673 486.05 1281 197.98 50 68.1 81 139.23 0 0 8085 891.36

26 SAUR ARGA MANDI

RH

T.S. No. MD/WZ/06/PUR/TS-1545 due on 07.07.2021 for Outsourcing of Internal Audit related to LT Revenue
Audit of Distribution Centres/Zones offices under different Circles of MPPKVVCL, Indore for the FY 2020-21 (to

be conducted on Half Yearly basis separately for each Half Year)

Page 48 of 86
DETAILS OF NO. OF CONSUMERS AND DEMAND

Group Sr. NAME NAME NAME OF DOMESTIC NON-DOMESTIC PUBLIC LT INDUSTRY OTH AGR & TOTAL
No. NO. OF OF DN. ZONE/DC
WW/STLT EV-CHRG PT
CIRCLE
DEMAND DEMAND DEMAND DEMAND DEMAND DEMAND
NO. (In Lacs) NO. (In Lacs) NO. (In Lacs) NO. (In Lacs) NO. (In Lacs) NO. (In Lacs)

1 2 3 4 5 6 7 8 9 10 11 12 15 16 17 18
5365 346.41 6158 540.9
2 MAND MALH MALHA 699 123.28 49 35.38 45 35.83 0 0

SAUR ARGA RGARH

RH

3 MAND MALH SANJEE 6991 396.4 335 54.37 58 26.2 50 17.55 0 0 7434 494.52

SAUR ARGA T

RH

4 MAND MALH BUDHA 5792 322.32 389 69.25 53 26.61 48 35.8 0 0 6282 453.98

SAUR ARGA

RH

5 MAND MALH NARAY 3802 258.43 400 57.36 22 30.62 20 16.16 0 0 4244 362.57

SAUR ARGA ANGAR

RH H

6 MAND MALH BOTAL 2739 161.66 143 33.04 34 21.56 50 101.86 0 0 2966 318.11

SAUR ARGA GANG

RH

7 MAND MALH KANGH 2405 134.84 181 22.88 20 49.84 16 6.21 0 0 2622 213.77

SAUR ARGA ATTI

RH

8 MAND MALH ZARDA 3171 161.84 209 27.5 44 14.21 23 8.57 0 0 3447 212.13

SAUR ARGA

RH

9 MAND MALH BALGU 2690 144.37 116 25.23 43 20.75 26 15.16 0 0 2875 205.51

SAUR ARGA DA

RH

TOTAL :- 39628 2412.33 3753 610.89 373 293.270 359 376.367 0 0 44113 3692.85

3

1 MAND SITAM SUWAS 6319 462.03 1059 162.77 57 71 73 33.04 0 0 7508 728.84

SAUR AU ARA

2 MAND SITAM KAYAM 8615 502.45 869 109.9 70 36.17 76 46.11 0 0 9630 694.63

SAUR AU PUR

3 MAND SITAM RAHIM 8057 481.76 456 76.82 103 44.62 81 26.05 0 0 8697 629.25

SAUR AU GARH

4 MAND SITAM SATAM 5147 354.8 1132 160.34 66 51.15 81 55.88 0 0 6426 622.18

SAUR AU AU (U)

5 MAND SITAM LADUN 5804 333.44 321 42.79 53 28.39 69 19.99 0 0 6247 424.61

SAUR AU A

6 MAND SITAM RUNIJA 4342 244.9 166 30.22 70 31.95 47 44.08 0 0 4625 351.14

SAUR AU

7 MAND SITAM DEEPAK 3659 216.72 138 23.62 62 28.26 44 25.81 0 0 3903 294.41

SAUR AU HEDA

8 MAND SITAM SITAMA 3712 219.1 210 34.82 40 16.1 36 13.97 0 0 3998 283.99

SAUR AU U (R )

TOTAL :- 45655 2815.19 4351 641.28 521 307.637 507 264.942 0 0 51034 4029.06

5 5

T.S. No. MD/WZ/06/PUR/TS-1545 due on 07.07.2021 for Outsourcing of Internal Audit related to LT Revenue
Audit of Distribution Centres/Zones offices under different Circles of MPPKVVCL, Indore for the FY 2020-21 (to

be conducted on Half Yearly basis separately for each Half Year)

Page 49 of 86
Annexure-1(D)

Group wise bifurcation of Estimated Tender value i.e Rs.25.90 Lacs

Group Group Category Total Demand Wise No. of Per Day No. Two Total
Name No.
Zone/ of Half

Dc Day Year

A Above 25 Crore 1 1322.37 18 2 0.48

B Above 10 upto 25 0 1322.37 15 2 0.00
Crore

C Above 10 upto 25 4 1322.37 12 2 1.27
Crore

Khargone 9 D Above 10 upto 25 8 1322.37 10 2 2.12
Crore

E Below 4 Crore 6 1322.37 8 2 1.27

TOTAL : 19 5.13

GST 18% 0.92

GRAND TOTAL (In Lacs) 6.05

A Above 25 Crore 0 1322.37 18 2 0.00

B Above 10 upto 25 2 1322.37 15 2 0.79
Crore

C Above 10 upto 25 2 1322.37 12 2 0.63
Crore

Khargone 10 D Above 10 upto 25 1 1322.37 10 2 0.26
Crore

E Below 4 Crore 6 1322.37 8 2 1.27

TOTAL : 11 2.96

GST 18% 0.53

GRAND TOTAL (In Lacs) 3.50

A Above 25 Crore 0 1322.37 18 2 0.00

B Above 10 upto 25 0 1322.37 15 2 0.00
Crore

C Above 10 upto 25 4 1322.37 12 2 1.27
Crore

Khandwa 13 D Above 10 upto 25 5 1322.37 10 2 1.32
Crore

E Below 4 Crore 3 1322.37 8 2 0.63

TOTAL : 12 3.23

GST 18% 0.58

GRAND TOTAL (In Lacs) 3.81

A Above 25 Crore 1 1322.37 18 2 0.48

B Above 10 upto 25 0 1322.37 15 2 0.00
Crore

C Above 10 upto 25 2 1322.37 12 2 0.63
Crore

Shajapur 20 D Above 10 upto 25 6 1322.37 10 2 1.59
Crore

E Below 4 Crore 2 1322.37 8 2 0.42

TOTAL : 11 3.12

GST 18% 0.56

GRAND TOTAL 3.68

A Above 25 Crore 0 1322.37 18 2 0.00
2 1322.37 15 2 0.79
Agar 22 B Above 10 upto 25
Crore

T.S. No. MD/WZ/06/PUR/TS-1545 due on 07.07.2021 for Outsourcing of Internal Audit related to LT Revenue
Audit of Distribution Centres/Zones offices under different Circles of MPPKVVCL, Indore for the FY 2020-21 (to

be conducted on Half Yearly basis separately for each Half Year)

Page 50 of 86
C Above 10 upto 25 5 1322.37 12 2 1.59
Crore

D Above 10 upto 25 3 1322.37 10 2 0.79
Crore

E Below 4 Crore 0 1322.37 8 2 0.00

TOTAL : 10 3.17

GST 18% 0.57

GRAND TOTAL (In Lacs) 3.74

A Above 25 Crore 0 1322.37 18 2 0.00

B Above 10 upto 25 0 1322.37 15 2 0.00
Crore

C Above 10 upto 25 5 1322.37 12 2 1.59
Crore

Mandsour 26 D Above 10 upto 25 4 1322.37 10 2 1.06
Crore

E Below 4 Crore 8 1322.37 8 2 1.69

TOTAL : 17 4.34

GST 18% 0.78

GRAND TOTAL (In Lacs) 5.12

-Sd-
Chief Engineer (Purchase)
O/o MD (WZ), MPPKVVCL,

Indore

T.S. No. MD/WZ/06/PUR/TS-1545 due on 07.07.2021 for Outsourcing of Internal Audit related to LT Revenue
Audit of Distribution Centres/Zones offices under different Circles of MPPKVVCL, Indore for the FY 2020-21 (to

be conducted on Half Yearly basis separately for each Half Year)

Page 51 of 86
SECTION - V

SCHEDULE-I: PRICE BID

(For Group-09)

TO BE FILED ONLINE IN ENVELOPE- C

WE QUOTED OUR LOWEST RATES AGAINST TENDER SPECIFICATIONS AS UNDER: -

Name of bidder

Total Fees for audit of Tax amount (Rs.) Total
all DC / zones offices Tax (Rs.)
in the group (To be SGST CGST IGST
conducted on Half
Total Amount
Yearly Basis
separately for each for audit of all
half year) for the FY
Sr. Group Particular HSN / 2020-21 exclusive of DC / zones
(Name of Divisions) SAC Code GST, but including
No. No. offices for the
d all T.A. / D.A.,
Lodging, Boarding, % Amt % Amt % Amt Amt FY 2020-21
out of pocket expenses
etc complete as per all inclusive of
Terms and conditions
GST (Rs.)
mentioned in the
a b c Tender Document f g h i j k l m=e+l

(Rs.)

e

L.T. Revenue Audit

1 9 Khargone (O&M)-I &
Khargone (O&M)- -II

NOTE:

1. GST Registration Number of Bidder & HSN Code- ..............................................................., (Enclose copy of

Registration Certificate)

2. GST Registration Number of MPPKVVCL, Indore – 23AADCM7397N1ZU,

3. The Bidder shall quote its rates/prices for any or all Line item(s), mentioned in the Price Schedule given in

Schedule-I „Price Schedule‟ with all the fields duly filled for respective line item.

4. The UNIT of measurement for quoting rate of the item specified in the above Price Bid schedule should be noted

carefully before quoting rate(s). The unit shall remain un-changed & applicable as per the above schedule and

quoted rate shall be considered only as per the above specified unit(s) for purpose of comparison as well as

placement of order. The bidder shall be bound to accept the same; else EMD shall be forfeited and if EMD is

already exempted, amount equivalent to the EMD required in the tender will have to be deposited to

MPPKVVCL Indore otherwise such firm shall be kept disqualified for TWO (2) future tenders of MPPKVVCL

for same/similar item(s), reserving rights of other actions as per provisions of the tender & law of contracts.

5. Any variation in rate of GST during contractu.al delivery period shall be borne by company (Purchaser).

6. Any downward variation in rate of GST beyond contractual delivery period shall be pass on to company and

upward variation shall be borne by bidder firm.

7. Input credit has been considered under the provision of relevant act while submitting the above rates.

8. The total price mentioned in column “m”shall be considered as inclusive of all taxes & duties for that particular

group, no other taxes shall be payable.

9. It may be noted that Payment for works to be performed under this contract shall be released at contracted rates

for aforesaid tasks only. Therefore, charges for all other activities to be performed under this contract as per

Section IV-“Specification & Scope of Work” must be included in the rates quoted for above by the bidder.

10. No column shall be left blank, mentioned zero if not applicable.

11. Fees/rates per group have to be quoted for audit work shall be legible and clear. In case if the fees / rates quoted

are not legible and clear, such offers may be rejected at the sole discretion of MPPKVVCL, Indore.

12. All prices should be in INR.

13. In the field of “NAME OF BIDDER” above it is mandatory to fill by the bidder.

14. If user wants to enter any decimal value than please enter as per given example i.e. "0.4" instead of ".4"

Note:-L.T. Revenue Audit:- L.T. Revenue Audit of all the D.C‟s/Zones under each Circle Division/group should be

done for the FY 2020-21 as per Scope of Work given in Clause No. 11 of Section-IV (Specification and

Scope of Works). Details of offices are shown in Annexure-1 A,B & C of Section-IV (Specification and

Scope of Works) .The outsourcing of LT Revenue audit at circle level to CA firm shall be for a particular

group i.e. for all D.C/Zones offices in that Group and each Group contains (01 or 02) Divisions.

Signature of Bidder with Seal of Firm :

Place- Name (in full) :

Date- Designation :

T.S. No. MD/WZ/06/PUR/TS-1545 due on 07.07.2021 for Outsourcing of Internal Audit related to LT
Revenue Audit of Distribution Centres/Zones offices under different Circles of MPPKVVCL, Indore for the

FY 2020-21 (to be conducted on Half Yearly basis separately for each Half Year)

Page 52 of 86
SECTION - V

SCHEDULE-I: PRICE BID

(For Group-10)

TO BE FILED ONLINE IN ENVELOPE- C

WE QUOTED OUR LOWEST RATES AGAINST TENDER SPECIFICATIONS AS UNDER: -

Name of bidder

Total Fees for audit of Tax amount (Rs.) Total
all DC / zones offices Tax (Rs.)
in the group (To be SGST CGST IGST
conducted on Half
Total Amount
Yearly Basis
separately for each for audit of all
half year) for the FY
Sr. Group Particular HSN / 2020-21 exclusive of DC / zones
(Name of Divisions) SAC Code GST, but including
No. No. offices for the
d all T.A. / D.A.,
Lodging, Boarding, % Amt % Amt % Amt Amt FY 2020-21
out of pocket expenses
etc complete as per all inclusive of
Terms and conditions
GST (Rs.)
mentioned in the
a b c Tender Document f g h i j k l m=e+l

(Rs.)

e

L.T. Revenue Audit

1 10 Barwah(O&M)

NOTE:

1. GST Registration Number of Bidder & HSN Code- ..............................................................., (Enclose copy of

Registration Certificate)

2. GST Registration Number of MPPKVVCL, Indore – 23AADCM7397N1ZU,

3. The Bidder shall quote its rates/prices for any or all Line item(s), mentioned in the Price Schedule given in

Schedule-I „Price Schedule‟ with all the fields duly filled for respective line item.

4. The UNIT of measurement for quoting rate of the item specified in the above Price Bid schedule should be noted

carefully before quoting rate(s). The unit shall remain un-changed & applicable as per the above schedule and

quoted rate shall be considered only as per the above specified unit(s) for purpose of comparison as well as

placement of order. The bidder shall be bound to accept the same; else EMD shall be forfeited and if EMD is

already exempted, amount equivalent to the EMD required in the tender will have to be deposited to

MPPKVVCL Indore otherwise such firm shall be kept disqualified for TWO (2) future tenders of MPPKVVCL

for same/similar item(s), reserving rights of other actions as per provisions of the tender & law of contracts.

5. Any variation in rate of GST during contractu.al delivery period shall be borne by company (Purchaser).

6. Any downward variation in rate of GST beyond contractual delivery period shall be pass on to company and

upward variation shall be borne by bidder firm.

7. Input credit has been considered under the provision of relevant act while submitting the above rates.

8. The total price mentioned in column “m”shall be considered as inclusive of all taxes & duties for that particular

group, no other taxes shall be payable.

9. It may be noted that Payment for works to be performed under this contract shall be released at contracted rates

for aforesaid tasks only. Therefore, charges for all other activities to be performed under this contract as per

Section IV-“Specification & Scope of Work” must be included in the rates quoted for above by the bidder.

10. No column shall be left blank, mentioned zero if not applicable.

11. Fees/rates per group have to be quoted for audit work shall be legible and clear. In case if the fees / rates quoted

are not legible and clear, such offers may be rejected at the sole discretion of MPPKVVCL, Indore.

12. All prices should be in INR.

13. In the field of “NAME OF BIDDER” above it is mandatory to fill by the bidder.

14. If user wants to enter any decimal value than please enter as per given example i.e. "0.4" instead of ".4"

Note:-L.T. Revenue Audit:- L.T. Revenue Audit of all the D.C‟s/Zones under each Circle Division/group should be

done for the FY 2020-21 as per Scope of Work given in Clause No. 11 of Section-IV (Specification and

Scope of Works). Details of offices are shown in Annexure-1 A,B & C of Section-IV (Specification and

Scope of Works) .The outsourcing of LT Revenue audit at circle level to CA firm shall be for a particular

group i.e. for all D.C/Zones offices in that Group and each Group contains (01 or 02) Divisions.

Signature of Bidder with Seal of Firm :

Place- Name (in full) :

Date- Designation :

T.S. No. MD/WZ/06/PUR/TS-1545 due on 07.07.2021 for Outsourcing of Internal Audit related to LT
Revenue Audit of Distribution Centres/Zones offices under different Circles of MPPKVVCL, Indore for the

FY 2020-21 (to be conducted on Half Yearly basis separately for each Half Year)

Page 53 of 86
SECTION - V

SCHEDULE-I: PRICE BID

(For Group-13)

TO BE FILED ONLINE IN ENVELOPE- C

WE QUOTED OUR LOWEST RATES AGAINST TENDER SPECIFICATIONS AS UNDER: -

Name of bidder

Total Fees for audit of Tax amount (Rs.) Total
all DC / zones offices Tax (Rs.)
in the group (To be SGST CGST IGST
conducted on Half
Total Amount
Yearly Basis
separately for each for audit of all
half year) for the FY
Sr. Group Particular HSN / 2020-21 exclusive of DC / zones
(Name of Divisions) SAC Code GST, but including
No. No. offices for the
d all T.A. / D.A.,
Lodging, Boarding, % Amt % Amt % Amt Amt FY 2020-21
out of pocket expenses
etc complete as per all inclusive of
Terms and conditions
GST (Rs.)
mentioned in the
a b c Tender Document f g h i j k l m=e+l

(Rs.)

e

L.T. Revenue Audit

1 13 Khandwa (O&M)- II

NOTE:

1. GST Registration Number of Bidder & HSN Code- ..............................................................., (Enclose copy of

Registration Certificate)

2. GST Registration Number of MPPKVVCL, Indore – 23AADCM7397N1ZU,

3. The Bidder shall quote its rates/prices for any or all Line item(s), mentioned in the Price Schedule given in

Schedule-I „Price Schedule‟ with all the fields duly filled for respective line item.

4. The UNIT of measurement for quoting rate of the item specified in the above Price Bid schedule should be noted

carefully before quoting rate(s). The unit shall remain un-changed & applicable as per the above schedule and

quoted rate shall be considered only as per the above specified unit(s) for purpose of comparison as well as

placement of order. The bidder shall be bound to accept the same; else EMD shall be forfeited and if EMD is

already exempted, amount equivalent to the EMD required in the tender will have to be deposited to

MPPKVVCL Indore otherwise such firm shall be kept disqualified for TWO (2) future tenders of MPPKVVCL

for same/similar item(s), reserving rights of other actions as per provisions of the tender & law of contracts.

5. Any variation in rate of GST during contractu.al delivery period shall be borne by company (Purchaser).

6. Any downward variation in rate of GST beyond contractual delivery period shall be pass on to company and

upward variation shall be borne by bidder firm.

7. Input credit has been considered under the provision of relevant act while submitting the above rates.

8. The total price mentioned in column “m”shall be considered as inclusive of all taxes & duties for that particular

group, no other taxes shall be payable.

9. It may be noted that Payment for works to be performed under this contract shall be released at contracted rates

for aforesaid tasks only. Therefore, charges for all other activities to be performed under this contract as per

Section IV-“Specification & Scope of Work” must be included in the rates quoted for above by the bidder.

10. No column shall be left blank, mentioned zero if not applicable.

11. Fees/rates per group have to be quoted for audit work shall be legible and clear. In case if the fees / rates quoted

are not legible and clear, such offers may be rejected at the sole discretion of MPPKVVCL, Indore.

12. All prices should be in INR.

13. In the field of “NAME OF BIDDER” above it is mandatory to fill by the bidder.

14. If user wants to enter any decimal value than please enter as per given example i.e. "0.4" instead of ".4"

Note:-L.T. Revenue Audit:- L.T. Revenue Audit of all the D.C‟s/Zones under each Circle Division/group should be

done for the FY 2020-21 as per Scope of Work given in Clause No. 11 of Section-IV (Specification and

Scope of Works). Details of offices are shown in Annexure-1 A,B & C of Section-IV (Specification and

Scope of Works) .The outsourcing of LT Revenue audit at circle level to CA firm shall be for a particular

group i.e. for all D.C/Zones offices in that Group and each Group contains (01 or 02) Divisions.

Signature of Bidder with Seal of Firm :

Place- Name (in full) :

Date- Designation :

T.S. No. MD/WZ/06/PUR/TS-1545 due on 07.07.2021 for Outsourcing of Internal Audit related to LT
Revenue Audit of Distribution Centres/Zones offices under different Circles of MPPKVVCL, Indore for the

FY 2020-21 (to be conducted on Half Yearly basis separately for each Half Year)

Page 54 of 86
SECTION - V

SCHEDULE-I: PRICE BID

(For Group-20)

TO BE FILED ONLINE IN ENVELOPE- C

WE QUOTED OUR LOWEST RATES AGAINST TENDER SPECIFICATIONS AS UNDER: -

Name of bidder

Total Fees for audit of Tax amount (Rs.) Total
all DC / zones offices Tax (Rs.)
in the group (To be SGST CGST IGST
conducted on Half
Total Amount
Yearly Basis
separately for each for audit of all
half year) for the FY
Sr. Group Particular HSN / 2020-21 exclusive of DC / zones
(Name of Divisions) SAC Code GST, but including
No. No. offices for the
d all T.A. / D.A.,
Lodging, Boarding, % Amt % Amt % Amt Amt FY 2020-21
out of pocket expenses
etc complete as per all inclusive of
Terms and conditions
GST (Rs.)
mentioned in the
a b c Tender Document f g h i j k l m=e+l

(Rs.)

e

L.T. Revenue Audit

1 20 Shajapur(O&M), M
Badodiya(O&M)

NOTE:

1. GST Registration Number of Bidder & HSN Code- ..............................................................., (Enclose copy of

Registration Certificate)

2. GST Registration Number of MPPKVVCL, Indore – 23AADCM7397N1ZU,

3. The Bidder shall quote its rates/prices for any or all Line item(s), mentioned in the Price Schedule given in

Schedule-I „Price Schedule‟ with all the fields duly filled for respective line item.

4. The UNIT of measurement for quoting rate of the item specified in the above Price Bid schedule should be noted

carefully before quoting rate(s). The unit shall remain un-changed & applicable as per the above schedule and

quoted rate shall be considered only as per the above specified unit(s) for purpose of comparison as well as

placement of order. The bidder shall be bound to accept the same; else EMD shall be forfeited and if EMD is

already exempted, amount equivalent to the EMD required in the tender will have to be deposited to

MPPKVVCL Indore otherwise such firm shall be kept disqualified for TWO (2) future tenders of MPPKVVCL

for same/similar item(s), reserving rights of other actions as per provisions of the tender & law of contracts.

5. Any variation in rate of GST during contractu.al delivery period shall be borne by company (Purchaser).

6. Any downward variation in rate of GST beyond contractual delivery period shall be pass on to company and

upward variation shall be borne by bidder firm.

7. Input credit has been considered under the provision of relevant act while submitting the above rates.

8. The total price mentioned in column “m”shall be considered as inclusive of all taxes & duties for that particular

group, no other taxes shall be payable.

9. It may be noted that Payment for works to be performed under this contract shall be released at contracted rates

for aforesaid tasks only. Therefore, charges for all other activities to be performed under this contract as per

Section IV-“Specification & Scope of Work” must be included in the rates quoted for above by the bidder.

10. No column shall be left blank, mentioned zero if not applicable.

11. Fees/rates per group have to be quoted for audit work shall be legible and clear. In case if the fees / rates quoted

are not legible and clear, such offers may be rejected at the sole discretion of MPPKVVCL, Indore.

12. All prices should be in INR.

13. In the field of “NAME OF BIDDER” above it is mandatory to fill by the bidder.

14. If user wants to enter any decimal value than please enter as per given example i.e. "0.4" instead of ".4"

Note:-L.T. Revenue Audit:- L.T. Revenue Audit of all the D.C‟s/Zones under each Circle Division/group should be

done for the FY 2020-21 as per Scope of Work given in Clause No. 11 of Section-IV (Specification and

Scope of Works). Details of offices are shown in Annexure-1 A,B & C of Section-IV (Specification and

Scope of Works) .The outsourcing of LT Revenue audit at circle level to CA firm shall be for a particular

group i.e. for all D.C/Zones offices in that Group and each Group contains (01 or 02) Divisions.

Place- Signature of Bidder with Seal of Firm :
Date- Name (in full) :
Designation :

T.S. No. MD/WZ/06/PUR/TS-1545 due on 07.07.2021 for Outsourcing of Internal Audit related to LT
Revenue Audit of Distribution Centres/Zones offices under different Circles of MPPKVVCL, Indore for the

FY 2020-21 (to be conducted on Half Yearly basis separately for each Half Year)

Page 55 of 86
SECTION - V

SCHEDULE-I: PRICE BID

(For Group-22)

TO BE FILED ONLINE IN ENVELOPE- C

WE QUOTED OUR LOWEST RATES AGAINST TENDER SPECIFICATIONS AS UNDER: -

Name of bidder

Total Fees for audit of Tax amount (Rs.) Total
all DC / zones offices Tax (Rs.)
in the group (To be SGST CGST IGST
conducted on Half
Total Amount
Yearly Basis
separately for each for audit of all
half year) for the FY
Sr. Group Particular HSN / 2020-21 exclusive of DC / zones
(Name of Divisions) SAC Code GST, but including
No. No. offices for the
d all T.A. / D.A.,
Lodging, Boarding, % Amt % Amt % Amt Amt FY 2020-21
out of pocket expenses
etc complete as per all inclusive of
Terms and conditions
GST (Rs.)
mentioned in the
a b c Tender Document f g h i j k l m=e+l

(Rs.)

e

L.T. Revenue Audit

1 22 Agar(O&M),Susner(O&M)

NOTE:

1. GST Registration Number of Bidder & HSN Code- ..............................................................., (Enclose copy of

Registration Certificate)

2. GST Registration Number of MPPKVVCL, Indore – 23AADCM7397N1ZU,

3. The Bidder shall quote its rates/prices for any or all Line item(s), mentioned in the Price Schedule given in

Schedule-I „Price Schedule‟ with all the fields duly filled for respective line item.

4. The UNIT of measurement for quoting rate of the item specified in the above Price Bid schedule should be noted

carefully before quoting rate(s). The unit shall remain un-changed & applicable as per the above schedule and

quoted rate shall be considered only as per the above specified unit(s) for purpose of comparison as well as

placement of order. The bidder shall be bound to accept the same; else EMD shall be forfeited and if EMD is

already exempted, amount equivalent to the EMD required in the tender will have to be deposited to

MPPKVVCL Indore otherwise such firm shall be kept disqualified for TWO (2) future tenders of MPPKVVCL

for same/similar item(s), reserving rights of other actions as per provisions of the tender & law of contracts.

5. Any variation in rate of GST during contractu.al delivery period shall be borne by company (Purchaser).

6. Any downward variation in rate of GST beyond contractual delivery period shall be pass on to company and

upward variation shall be borne by bidder firm.

7. Input credit has been considered under the provision of relevant act while submitting the above rates.

8. The total price mentioned in column “m”shall be considered as inclusive of all taxes & duties for that particular

group, no other taxes shall be payable.

9. It may be noted that Payment for works to be performed under this contract shall be released at contracted rates

for aforesaid tasks only. Therefore, charges for all other activities to be performed under this contract as per

Section IV-“Specification & Scope of Work” must be included in the rates quoted for above by the bidder.

10. No column shall be left blank, mentioned zero if not applicable.

11. Fees/rates per group have to be quoted for audit work shall be legible and clear. In case if the fees / rates quoted

are not legible and clear, such offers may be rejected at the sole discretion of MPPKVVCL, Indore.

12. All prices should be in INR.

13. In the field of “NAME OF BIDDER” above it is mandatory to fill by the bidder.

14. If user wants to enter any decimal value than please enter as per given example i.e. "0.4" instead of ".4"

Note:-L.T. Revenue Audit:- L.T. Revenue Audit of all the D.C‟s/Zones under each Circle Division/group should be

done for the FY 2020-21 as per Scope of Work given in Clause No. 11 of Section-IV (Specification and

Scope of Works). Details of offices are shown in Annexure-1 A,B & C of Section-IV (Specification and

Scope of Works) .The outsourcing of LT Revenue audit at circle level to CA firm shall be for a particular

group i.e. for all D.C/Zones offices in that Group and each Group contains (01 or 02) Divisions.

Place- Signature of Bidder with Seal of Firm :
Date- Name (in full) :
Designation :

T.S. No. MD/WZ/06/PUR/TS-1545 due on 07.07.2021 for Outsourcing of Internal Audit related to LT
Revenue Audit of Distribution Centres/Zones offices under different Circles of MPPKVVCL, Indore for the

FY 2020-21 (to be conducted on Half Yearly basis separately for each Half Year)

Page 56 of 86
SECTION - V

SCHEDULE-I: PRICE BID

(For Group-26)

TO BE FILED ONLINE IN ENVELOPE- C

WE QUOTED OUR LOWEST RATES AGAINST TENDER SPECIFICATIONS AS UNDER: -

Name of bidder

Total Fees for audit of Tax amount (Rs.) Total
all DC / zones offices Tax (Rs.)
in the group (To be SGST CGST IGST
conducted on Half
Total Amount
Yearly Basis
separately for each for audit of all
half year) for the FY
Sr. Group Particular HSN / 2020-21 exclusive of DC / zones
(Name of Divisions) SAC Code GST, but including
No. No. offices for the
d all T.A. / D.A.,
Lodging, Boarding, % Amt % Amt % Amt Amt FY 2020-21
out of pocket expenses
etc complete as per all inclusive of
Terms and conditions
GST (Rs.)
mentioned in the
a b c Tender Document f g h i j k l m=e+l

(Rs.)

e

L.T. Revenue Audit

1 26 Malhargarh(O&M),
Sitamau(O&M)

NOTE:

1. GST Registration Number of Bidder & HSN Code- ..............................................................., (Enclose copy of

Registration Certificate)

2. GST Registration Number of MPPKVVCL, Indore – 23AADCM7397N1ZU,

3. The Bidder shall quote its rates/prices for any or all Line item(s), mentioned in the Price Schedule given in

Schedule-I „Price Schedule‟ with all the fields duly filled for respective line item.

4. The UNIT of measurement for quoting rate of the item specified in the above Price Bid schedule should be noted

carefully before quoting rate(s). The unit shall remain un-changed & applicable as per the above schedule and

quoted rate shall be considered only as per the above specified unit(s) for purpose of comparison as well as

placement of order. The bidder shall be bound to accept the same; else EMD shall be forfeited and if EMD is

already exempted, amount equivalent to the EMD required in the tender will have to be deposited to

MPPKVVCL Indore otherwise such firm shall be kept disqualified for TWO (2) future tenders of MPPKVVCL

for same/similar item(s), reserving rights of other actions as per provisions of the tender & law of contracts.

5. Any variation in rate of GST during contractu.al delivery period shall be borne by company (Purchaser).

6. Any downward variation in rate of GST beyond contractual delivery period shall be pass on to company and

upward variation shall be borne by bidder firm.

7. Input credit has been considered under the provision of relevant act while submitting the above rates.

8. The total price mentioned in column “m”shall be considered as inclusive of all taxes & duties for that particular

group, no other taxes shall be payable.

9. It may be noted that Payment for works to be performed under this contract shall be released at contracted rates

for aforesaid tasks only. Therefore, charges for all other activities to be performed under this contract as per

Section IV-“Specification & Scope of Work” must be included in the rates quoted for above by the bidder.

10. No column shall be left blank, mentioned zero if not applicable.

11. Fees/rates per group have to be quoted for audit work shall be legible and clear. In case if the fees / rates quoted

are not legible and clear, such offers may be rejected at the sole discretion of MPPKVVCL, Indore.

12. All prices should be in INR.

13. In the field of “NAME OF BIDDER” above it is mandatory to fill by the bidder.

14. If user wants to enter any decimal value than please enter as per given example i.e. "0.4" instead of ".4"

Note:-L.T. Revenue Audit:- L.T. Revenue Audit of all the D.C‟s/Zones under each Circle Division/group should be

done for the FY 2020-21 as per Scope of Work given in Clause No. 11 of Section-IV (Specification and

Scope of Works). Details of offices are shown in Annexure-1 A,B & C of Section-IV (Specification and

Scope of Works) .The outsourcing of LT Revenue audit at circle level to CA firm shall be for a particular

group i.e. for all D.C/Zones offices in that Group and each Group contains (01 or 02) Divisions.

Place- Signature of Bidder with Seal of Firm :
Date- Name (in full) :
Designation :

T.S. No. MD/WZ/06/PUR/TS-1545 due on 07.07.2021 for Outsourcing of Internal Audit related to LT
Revenue Audit of Distribution Centres/Zones offices under different Circles of MPPKVVCL, Indore for the

FY 2020-21 (to be conducted on Half Yearly basis separately for each Half Year)

Page 57 of 86
SECTION - V

SCHEDULE – II (A): GENERAL INFORMATION

(TO BE FILED ONLINE IN ENVELOPE-B, PART–II, “COMMERCIAL / TECHNICAL

BID”)

Please furnish desired details. Strike off, whichever is not applicable. Use separate sheets

wherever necessary and enclose the same as Annexure.

Sr. Particulars Information Enclosures
No.

1 Name of the Firm Latest Certified Copy of
Partnership Deed

2 Address of the Head Office of the Firm
(Phone No., Email id, fax, Mobile No., Address)

3 Firm Registration No. (as mentioned in the Certified Copy of Latest
constitution certificate) constitution certificate of the
Firm issued by ICAI/ICWAI

4 Date of Establishment of Firm -do-

5 Date of Formation of Partnership Firm in case -do-
initially established as Proprietorship Firm

6 Whether the Head Office/ Branch Office is in -do-
Indore / Ujjain

7 Whether any Office of Operation is in the Circle -do-
of the Group.

8 No. of Branches of the Firm -do-

9 Address of Branches with the Date of Opening -do-

10 Number of Full-time Partners with the firm

Name of the Partners in the firm along with

11 their membership number issued by ICAI/
ICWAI, and the year of association with the

firm

12 Partner of the firm to be assigned on the Bio data with experience of
assignment with their Qualification the Partner likely to be
assigned to the task.
No. and name of the Professionals and Audit
Bio data of the Audit Officer
13 Assistants to be provided by the bidder on the likely to be assigned to the

assignment. task.

14 Any other information that bidder may like to Attested Photocopy of PAN
provide Card

15 Valid PAN Card Attested copy of Valid GSTIN
Registration Certificate
16 Valid GSTIN Registration

Place- Signature of Bidder with Seal of Firm:
Date- Name (in full):
Designation:

T.S. No. MD/WZ/06/PUR/TS-1545 due on 07.07.2021 for Outsourcing of Internal Audit related to LT
Revenue Audit of Distribution Centres/Zones offices under different Circles of MPPKVVCL, Indore for the

FY 2020-21 (to be conducted on Half Yearly basis separately for each Half Year)

Page 58 of 86
SECTION - V

SCHEDULE – II (B): COMMERCIAL INFORMATION

(TO BE FILED ONLINE IN ENVELOPE-B PART–II, “COMMERCIAL / TECHNICAL
BID”)

Please furnish desired details. Strike off, whichever is not applicable. Use separate sheets

wherever necessary. Please enclose the extra sheets as Annexure

Sr. Particulars Details
No.

1 Earnest Money details

a) Online payment details

b) Amount of EMD (in `)

Any exemption from EMD (if yes, please mention under

c) which category exemption is sought i.e. SSI Unit of
M.P./small Scale unit registered with NSIC/Fully owned

Stated/Central Govt. Unit etc.)

2 Whether the offer is valid for 180 days from the date of Yes / No (If no, state validity period)
opening of commercial / Technical bid.

Performance Security Deposit: - (Please refer to General Terms &

3 Please indicate details of Performance Security Conditions Section-III for details,

Deposit, as would be applicable to the bidder. and fill in the response accordingly)

a) Normal SD @10% shall be deposited

4 Bank details for the purpose of payment through RTGS

i Bank Name & address

ii Branch Name

iii A/c No.

iv IFSC Code

They do not anticipate change in the ownership during

6 the proposed period of contract, (if such a change is

anticipated, the scope and effect thereof shall be defined).

Place- Signature of Bidder with Seal of Firm:
Date- Name (in full):
Designation:

****************************

T.S. No. MD/WZ/06/PUR/TS-1545 due on 07.07.2021 for Outsourcing of Internal Audit related to LT
Revenue Audit of Distribution Centres/Zones offices under different Circles of MPPKVVCL, Indore for the

FY 2020-21 (to be conducted on Half Yearly basis separately for each Half Year)

Page 59 of 86
SECTION-V
SCHEDULE –III (A): COMMERCIAL DEVIATIONS

(TO BE FILED ONLINE IN ENVELOPE-B PART–II, “COMMERCIAL / TECHNICAL
BID”)

If bidder desires to take any commercial deviation from the terms & conditions of the
tender, it should be mentioned specifically in this deviation schedule. Unless
commercial deviations are mentioned in this deviation schedule, the same will not be
taken into consideration.
Bidder‟s Name & Address: …………………………………………………………….

To,

The Chief Engineer (Purchase)

O/o MD (West Zone)

MPPKVV Co. Ltd,

G.P.H. Compound, Pologround Indore.

Sub: - Commercial Deviation

Dear Sir,

The Commercial Deviation & Variation to the specification stipulated in the tender,

for the items quoted, as under: -

Sr. Condition Clause No. Page No. of Statement of
No. of Tender Tender Deviation and
Document Document
Variations

1 2 3 4 5

Except aforesaid deviations, the entire order, if placed, on us shall be executed in
accordance with your specifications and any other conditions, variations/deviations etc. if
found, elsewhere in our offer should not be given any consideration while finalizing the
tender.

Note: - Continuation sheet of like size & format may be used as per bidder‟s
requirement and be enclosed as Annexure.

Place- Signature of Bidder with Seal of Firm:
Date- Name (in full):
Designation:

**************

T.S. No. MD/WZ/06/PUR/TS-1545 due on 07.07.2021 for Outsourcing of Internal Audit related to LT
Revenue Audit of Distribution Centres/Zones offices under different Circles of MPPKVVCL, Indore for the

FY 2020-21 (to be conducted on Half Yearly basis separately for each Half Year)

Page 60 of 86
SECTION-V

SCHEDULE –III (B): TECHNICAL DEVIATIONS

(TO BE FILED ONLINE IN ENVELOPE-B, PART–II, “COMMERCIAL / TECHNICAL
BID”)

If bidder desires to take any technical deviation from the terms & conditions of the
tender, it should be mentioned specifically in this deviation schedule. Unless technical
deviations are mentioned in this deviation schedule, the same will not be taken into
cognizance.

Bidder‟s Name & Address: ………………………………………………………….

To,
The Chief Engineer (Purchase)
O/o MD (West Zone)
MPPKVV Co. Ltd.,
G.P.H. Compound, Pologround Indore.

Sub: - Technical Deviations.

Dear Sir,

The Technical Deviations & variations to the specifications stipulated in the tender,

for the item quoted are, as under: -

Sr. Condition Clause No. Page No. of Statement of
No. of Tender Tender Deviation and
Document Document
Variations

1 2 3 4 5

Except aforesaid deviations, the entire order, if placed, on us shall be executed in
accordance with your specifications and any other conditions, variations/deviations etc. if
found, elsewhere in our offer should not be given any consideration while finalizing the
tender.
Note: - Continuation sheet of like size & format may be used as per bidder‟s requirement

and be enclosed as Annexure.
Signature of Bidder with Seal of Firm:

Place- Name (in full):

Date- Designation:

**************

T.S. No. MD/WZ/06/PUR/TS-1545 due on 07.07.2021 for Outsourcing of Internal Audit related to LT
Revenue Audit of Distribution Centres/Zones offices under different Circles of MPPKVVCL, Indore for the

FY 2020-21 (to be conducted on Half Yearly basis separately for each Half Year)

Page 61 of 86
SECTION-V
SCHEDULE – IV
SCHEDULE OF FINANCIAL INFORMATION

(TO BE FILED ONLINE IN ENVELOPE-B, PART–II, “COMMERCIAL / TECHNICAL
BID”)

Bidder‟s Name & Address: ………………………………………………………….
To,

The Chief Engineer (Purchase)
O/o MD (West Zone)
MPPKVV Co. Ltd.,
G.P.H. Compound, Pologround Indore.

Sub: - Financial Information.

Details of the Bidder Firm

Sr . Years Annual Turnover (Rs. In Lacs)
Aggregate Turnover
No.

1 2015-16

2 2016-17

3 2017-18

4 2018-19

5 2019-20

Note:
1. Attach copies of the audited financial statements of the last 5 financial years.

2. Attach photocopies of Income Tax returns of the firm for last 5 financial years.

(Signed by an authorized Officer of the Firm, along-with seal of firm)
Title of Officer -
Name of Firm-
Date –
Place-

*********

T.S. No. MD/WZ/06/PUR/TS-1545 due on 07.07.2021 for Outsourcing of Internal Audit related to LT
Revenue Audit of Distribution Centres/Zones offices under different Circles of MPPKVVCL, Indore for the

FY 2020-21 (to be conducted on Half Yearly basis separately for each Half Year)

Page 62 of 86
SECTION-V
SCHEDULE – V
DECLARATION OF RELATIONSHIP FORMAT

(TO BE FILED ONLINE IN ENVELOPE-B, PART-II,

“COMMERCIAL/TECHNICAL BID) DECLARATION BY THE TENDERER

(To be submitted on non judicial stamp paper of Rs.100.00)

(In case partner or any relationship of the partners of the firm exist with any

MPSEB/MP DISCOM Officer or employees retired or serving)

I……………………………………….………………………...…..sole

proprietor/partner of M/s………………………............…………………………….hereby

declare that the following serving or retired officers or employees of the MPSEB (including

companies formed) are partners or have shares or have interest in the firm. (This

undertaking should be on a non-judicial stamp paper of Rs. 100/-duly notarized)

1 Name(s) (i) (ii) (iii)

2 Status in MPSEB/MP Discom

3 Address/ Telephone No(s)

4 Status in the Firm

And /OR

The relationship of the sole proprietor/partner(s) of the firm exists with the following

serving or retired officer or employees of MPSEB (including companies formed). The

relationship to the extent of Wife, Father, Mother, Son, Daughter, Son-in-law or Daughter-in-

law, Nephew & Niece etc., is to be considered.

1 Name(s) (i) (ii) (iii)

2 Status in MPSEB/MP Discom

3 Address/ Telephone No(s)

4 Status in the Firm

SIGNATURE OF THE
TENDERER
NAME
STATUS IN THE
COMPANY
AFFIXED SEAL OF THE
COMPANY

T.S. No. MD/WZ/06/PUR/TS-1545 due on 07.07.2021 for Outsourcing of Internal Audit related to LT
Revenue Audit of Distribution Centres/Zones offices under different Circles of MPPKVVCL, Indore for the

FY 2020-21 (to be conducted on Half Yearly basis separately for each Half Year)

Page 63 of 86
SECTION-V

SCHEDULE – VI,
DECLARATION/ UNDERTAKING BY THE TENDERER/BIDDER
(To be submitted on non-judicial stamp paper worth Rs. 100/- & upload the
scan copy in Envelope-B)

I_______________________________ Sole proprietor / partner of M/s
_____________________________ is giving undertaking that:
1. Our firm/Company/any partner of the firm is not debarred / blacklisted for future
business with Discom-WZ / other Discom of MP/ any Government Department or
Public Sector Undertaking of any State Government in India or the Government of
India for practicing in India.
2. There is no pending or contemplated legal suit or criminal cases on
grounds of moral turpitude or for violation of any other law in force.

We understand and agree that if the information mentioned above is found to be
incorrect at any stage of this Bidding Process, our Bid shall be considered as non-
responsive and rejected accordingly. If this undertaking is found to be incorrect post
the issue of LoA, then such LoA issued shall be cancelled and the contract terminated,
without any liability to either Party. Under such circumstances, however, we
acknowledge and accept the right of MPPKVVCL to encash our EMD.

We further understand and agree that if the Audit is awarded to us and this
undertaking is found to be incorrect after execution of the work, the order of
appointments stands terminated, without any liability to either Party. Under such
circumstances, however, we acknowledge and accept the right of MPPKVVCL to encash
our Security Deposit.

(Signed by an authorized Officer of the Firm, along-with seal of firm)
Title of Officer -
Name of Firm-
Date –
Place

T.S. No. MD/WZ/06/PUR/TS-1545 due on 07.07.2021 for Outsourcing of Internal Audit related to LT
Revenue Audit of Distribution Centres/Zones offices under different Circles of MPPKVVCL, Indore for the

FY 2020-21 (to be conducted on Half Yearly basis separately for each Half Year)

Page 64 of 86
Group Name of Circle SECTION-V Total No. of
No. DC/Zone Offices
SCHEDULE – VII, as per Annexure
GROUP FOR ALLOTMENT
1 (A)
Name of Division 19

9 Khargone (O&M) Circle Khargone -I , Khargone-II 11

10 Khargone (O&M) Circle Barwah 12

13 Khandwa (O&M) Circle Khandwa (O&M) II 11

20 Shajapur (O&M) Circle Shajapur, M Badodiya 10

22 Agar (O&M) Circle Agar,Susner 17

26 Mandsaur (O&M) Circle Malhargarh, Sitamau

Total(In Nos.) 80

T.S. No. MD/WZ/06/PUR/TS-1545 due on 07.07.2021 for Outsourcing of Internal Audit related to LT
Revenue Audit of Distribution Centres/Zones offices under different Circles of MPPKVVCL, Indore for the

FY 2020-21 (to be conducted on Half Yearly basis separately for each Half Year)

Page 65 of 86
SECTION-V

SCHEDULE – VIII,

TECHNICAL EVALUATION & FINANCIAL EVALUATION
CRITERIA/ ASSOCIATED SCORE

S. Particulars Max Basis of Marks Minimum
No. marks Criteria

1 Number of completed years by bidder 25 2.5 marks for each year

CA/CMA firm as a Partnership Firm (The 10 Years
experience shall be counted from the date of
formation of Partnership)

33 L to 50L = 5 Marks

Average Turnover of the Firm for the FY >50L to 70L = 10 Marks

2 2015-16, 2016-17, 2017-18, 2018-19 and 20 33 Lacs

2019-20. >70L to 90L = 15 Marks

>Above 90L= 20 Marks (Full Marks)

Number of full time CA/CMA Partners No of CA 5 = 5 Marks

3 exclusively associated with the firm for not 15 > 5 to 10 = 10 Marks 5
less than two (2) years (As per certificate of

ICAI or ICWAI as on 31.03.2021) > 10 to 15 = 15 Marks (Full Marks)

Number of full time CA/CMA Partner(s) 1 DISA Holder CA = 5 Marks 1

qualified Diploma in Information & System >1 DISA Holder CA = 10 Marks (Full
Marks)
Audit (DISA), Information and Systems 10

4 Audit (ISA), Certified Information System
Auditor (CISA) or Diploma in IS Audit &

Control. The CA/CMA Partners must be

exclusively associated with the firm for not

less than two (2) years as on 31.03.2021.

No. of Internal Audit assignments during last

5 Years: Experience of Govt/PSU Audit.*

{Excluding experience of Internal Audit

assignments related to power Sector

5 Companies/ Boards (i.e. Generation, 15

transmission or distribution Sector)}

(Experience of Internal Audit assignment 5 to 10 assignments = 5 Marks
completed upto 31.03.2021 will only be

considered) > 10 to 15 assignments = 10 Marks

> 15 assignments = 15 Marks (Full Marks)

Experience of Internal/Statutory Audit 15 up to 5 assignments = 5 Marks
assignments related to power Sector
Companies/ Boards (i.e. Generation, > 5 to 10 assignments = 10 Marks
transmission or distribution Sector) *
> 10 assignments = 15 marks (Full Marks)
6 Experience of various Region/Circles
100
/Branch/Units of one Power Sector
Company/PSU/Boards during any one FY
will be counted as one assignment.
(Experience of power Sector Companies /
Boards assignment completed upto
31.03.2021 will only be considered)

Total Score

Note (*) –
1 For proof of the above, certified copy of detailed work orders along with work completion certificate or proof of

successfully completion of work issued for internal audit in favour of the firm by any Govt. Companies/ Govt.
Department /PSU during last 5 Financial years (2015-16 to 2019-20) should be submitted.
2 Internal audit assignments related to Concurrent audit /Wage Revision /salary Audit/ consultancy work/ physical
verification of stores (Stock Audit) /Revenue Audit/ Certification Work/ Education department /Sarva Shiksha
Abhiyan/ Agriculture Department (Audit of Farms)/ Horticulture Department will not be considered. Further, the
assignments which are not clearly related to / Internal audit of Bank Branches/Co-operative
Societies/Unions/Other than Govt./Semi Govt. Undertakings will also not be considered.
3 Minimum qualifying score in Technical Evaluation shall be 50 % marks.

T.S. No. MD/WZ/06/PUR/TS-1545 due on 07.07.2021 for Outsourcing of Internal Audit related to LT
Revenue Audit of Distribution Centres/Zones offices under different Circles of MPPKVVCL, Indore for the

FY 2020-21 (to be conducted on Half Yearly basis separately for each Half Year)

Page 66 of 86
SECTION-V
SCHEDULE – IX CHECK LIST (I)

(TO BE KEPT IN THE ENVELOPE PART–II, “COMMERCIAL / TECHNICAL BID”)

Sr. No. Check List Item Options Answer

Whether “Earnest Money Deposit” of specified amount required
1 for the group is paid online and the documentary evidence is Yes / No

uploaded in Envelope-A.

2 Whether Certificate of unconditionally agreed to the clauses of Yes / No
the tender is uploaded online in Envelope-B

3 Whether the scan copy of duly signed “Tender Form” Section-I Yes / No
(C) is uploaded online in Envelope-B

4 Schedule-II (A) General Information duly filled and uploaded Yes / No
online in Envelope-B

5 Schedule-II (B) Commercial Information duly filled and Yes / No
uploaded online in Envelope-B

6 Schedule-III(A) Commercial Deviation dully filled and uploaded Yes / No
online in Envelope-B

7 Schedule-III(B) Technical Deviation duly filled and uploaded Yes / No
online in Envelope-B

8 Schedule-IV Financial Information duly filled and uploaded Yes / No
online in Envelope-B

9 Schedule-V Declaration of Relationship Format duly filled and Yes / No
uploaded online in Envelope-B

10 Schedule-VI Declaration of /Undertaking of Firm (Not debarred Yes / No
/Blacklisted) duly filled and uploaded online in Envelope-B

11 Whether scan copy of GST exemption certificate (if applicable) Yes / No
uploaded online in Envelope-B

12 The schedule-IX i.e., Check List uploaded online in Envelope-B Yes / No

13 Whether scan copy of Balance Sheets of last 5 year are uploaded Yes / No
online Envelope-B

Whether scan copy of P&L Accounts of last 5 year are uploaded Yes / No
14 online in Envelope-B

Yes / No
Schedule-I: Price bid separately for each group is duly filled in
15 and digitally signed by the signatory authority & uploaded online
only in Envelope-C

T.S. No. MD/WZ/06/PUR/TS-1545 due on 07.07.2021 for Outsourcing of Internal Audit related to LT
Revenue Audit of Distribution Centres/Zones offices under different Circles of MPPKVVCL, Indore for the

FY 2020-21 (to be conducted on Half Yearly basis separately for each Half Year)

Page 67 of 86
SECTION-V
SCHEDULE – X CONTRACT AGREEMEMNT [SAMPLE]

To be executed on non-judicial stamp paper worth Rs. 1000/- and one rupee revenue stamp (stamp
should be affixed over it)

THIS AGREEMENT made on this the …. day of ……………., against office order

no……….............dtd……………

BETWEEN

(1) ……..<Name of the Purchaser>……..For West Discom - Madhya Pradesh Paschim Kshetra Vidyut

Vitaran Company Ltd, Indore.( Constituted vide order dtd 31.05.2005, notified by the Stste

Government implementing restructuring of MPSEB vide no. 3679/FRS/18/13/202 to give effect to

reorganization of Madhya Pradesh State Electricity Board under the provision electricity act 2003

(No.36 of 2003), The applicable provision of Madhya Pradesh Vidut Sudhar Adhiniyam 2000(No.04

of 2001) and transfer scheme rule 2003) hereinafter referred to as the West discom company of the

one part.

and

(2) M/s_____________________________ of ______________________________ (hereinafter refer to

as the contractor/service provider/ Supplier which expression shall where the context so admits

include his heirs, executors, administrator & representatives), of the other part.

Whereas in accordance with the notice inviting the tender dtd…………….issued by CE (Pur)/Addl.C.E.Pur

O/o MD/WZ/MPPKVVCL, Indore. The contractor/service provider/ Supplier submitted his offer which was

opened on dtd………………… for ……………………………………………………………………..….

Whereas West zone company & the contractor/service provider/ Supplier has decided to have provide

…………………………………………………………………………………………….& the

contractor/service provider/ Supplier has agreed for the same upon the terms or condition here in after

contained :-

Now it is hereby declared agreed as follows:

1. The contractor shall perform & carry out all maters incidental / ancillary there to within time specified & in

accordance with the special & general terms & condition of the tender document no………......& price bid

opened on dtd ……………………… for ……………………………………………… in witnesses where of

the parties here to signed this agreement on the date & here mentioned against their respective signatures.

Article 1: Contract Documents

1.1 Contract Documents

The following documents shall constitute the Contract between the Purchaser and the Contractor,

and each shall be read and construed as an integral part of the Contract:

(a) Award of Contract No. ……………, Dated: …………….

(b) Section –V , Schedule- I (Price &Quantity)

(c) Section – IV (Specification & Scope of Work)

(d) Section - III (General Terms & Condition)

(e) Section –II ( General instructions to bidder)

(f) Section –V , Schedule- IX (Format for Contract Agreement)

(g) Other completed Bidding Forms submitted with the Letter of Bid

(h) Bid document as submitted by the Bidder including qualification of resources, standards of

performance

(i) Any other documents shall be added here.

1.2 Order of Precedence

In the event of any ambiguity or conflict between the Contract Documents listed above, the order of

precedence shall be the order in which the Contract Documents are listed in Article 1.1 (Contract

Documents) above.

1.3 Definitions Capitalized words and phrases used herein shall have the same meanings as are

described to them in the General Conditions of tender document.

Article 2: Price & statuary levies and Terms of Payment-

2.1 Price & statuary levies (Reference general terms & condition of purchases Clause 1)

T.S. No. MD/WZ/06/PUR/TS-1545 due on 07.07.2021 for Outsourcing of Internal Audit related to LT
Revenue Audit of Distribution Centres/Zones offices under different Circles of MPPKVVCL, Indore for the

FY 2020-21 (to be conducted on Half Yearly basis separately for each Half Year)

Page 68 of 86
The Purchaser hereby agrees to pay to the Contractor the Contract Price in consideration of the
performance by the Contractor of its obligations hereunder. The Contract Price shall be the aggregate
of Rs: ……………… (In words Rs…) as specified in Schedule “I”. Price & Quantity Schedule
or such other sums as may be determined in accordance with the terms and conditions of the
Contract.
2.2 Terms of Payment (Reference general terms & condition of purchases Clause 6)
The terms and procedures of payment according to which the Purchaser will make payment the
Contractor are given in the purchases ………………… (Terms of Payment) hereto.
Article 3: Effective Date
3.1 Effective Date
The Effective Date upon which the period shall be counted from the date of award of contract &
when all of the following conditions have been fulfilled:
(a) This Contract Agreement has been duly executed for and on behalf of the Purchaser and the

Contractor;
(b) The Contractor has submitted to the Purchaser the Performance security;

Each party shall use its best efforts to fulfill the above conditions for which it is responsible as soon
as practicable.

If the conditions listed under article 3.1 are not fulfilled within 15 day from the date of this

Contract notification because of reasons not attributable to the Contractor, the parties shall

discuss and agree on an equitable adjustment to the Contract Price and the Time for

Completion and/or other relevant conditions of the Contract.

• The laws applicable to this Contract shall be the laws in force in India. The Courts of Indore

shall have exclusive jurisdiction in all matters arising under this Contract.

3.2 Resolution of Disputes

(c) Settlement of Disputes
i. If any dispute of any kind whatsoever shall arise between the Employer and the Contractor in
connection with or arising out of the Contract, including without prejudice to the generality of the
ii. foregoing, any question regarding its existence, validity or termination, or the execution of the
iii. Facilities, whether during the progress of the Facilities or after their completion and whether before
iv. or after the termination, abandonment or breach of the Contract, the parties shall seek to resolve any
v. such dispute or difference, to the extent possible, amicably by mutual consultation.
If the parties fail to resolve such a dispute or difference by mutual consultation at the execution site
level, then the dispute shall be referred by the Contractor to the Chief Internal Audit Officer, who,
within a period of thirty (30) days after being requested by Contractor to do so, shall give written
notice of his decision.
The decision/instruction of the Chief Internal Audit Officer shall be deemed to have been accepted
by the Contractor unless notified by the Contractor of his intention to refer the matter for Arbitration
within thirty (30) days of such decision/instruction.
In the event the Chief Internal Audit Officer fails to notify his decision as aforesaid within thirty (30)
days, the Contractor, if he intends to go for Arbitration, shall notify his intention to the Chief Internal
Audit Officer within 30 days of expiry of the first mentioned period of thirty days failing which it
shall be deemed that there are no dispute or difference between the Employer and the Contractor.
In case of dispute or difference between the Employer and the Contractor, if the Employer intends to
go for Arbitration, he shall notify such intention to the Contractor.

3.3 Arbitration
i. All disputes or differences in respect of which the decision, if any, of the Chief Internal Audit
ii. Officer and/or the Head of the Implementing Authority has not become final or binding as aforesaid
shall be settled by arbitration in the manner provided herein below:
iii. The employer or contractor either of them may after exhausting the provision of clause-38 may refer
to the unsettled dispute to MP Madhyastha Abhikaran Adhinium under the Act (MP Madhyastha
Abhikaran Adhinium 1983) with its latest amendment. The aggrieved party has to approach the
Madhyastha for arbitration in accordance with the provision of MP Madhyastha Abhikaran
Adhinium 1983. The decision of MP Madhyastha Abhikaran Adhinium shall be final and binding up
on the parties.The language of the arbitration proceedings and that of the documents and
communications between the parties shall be English. All the dispute will be settled in the High
Court of MP Indore.
During settlement of disputes and arbitration proceedings, both parties shall be obliged to carry out
their respective obligations under the Contract.

T.S. No. MD/WZ/06/PUR/TS-1545 due on 07.07.2021 for Outsourcing of Internal Audit related to LT
Revenue Audit of Distribution Centres/Zones offices under different Circles of MPPKVVCL, Indore for the

FY 2020-21 (to be conducted on Half Yearly basis separately for each Half Year)

Page 69 of 86
Article 4: Communication Address

4.1 The address of the Purchaser for notice purposes, pursuant to SCC 11 is:

Attention:

Address:

City: PIN Code: Country: India.

Telephone:

Facsimile number:

Electronic mail address:

4.2 The address of the Contractor for notice purposes, is:
………………………………
………………………………
………………………………

Article 5: Schedules & Annexure-
5.1 The Schedules & Annexure listed in the tender document, order & this contract agreement shall be

deemed to form an integral part of this Contract Agreement.
Reference in the Contract to Schedules & Annexure shall mean the Schedules & Annexure
attached to purchase order, and the Contract shall be read and construed accordingly.
IN WITNESS WHEREOF the Purchaser and the Contractor have caused this Agreement to be duly executed
by their duly authorized representatives the day and year first above written.

Signed by, for and on behalf of the Purchaser

……………………………….

Name : ………………..

Designation : ………………..

Purchaser : ………………..

in the presence of

1. ………………………. 2. …………………………
: ………………..
Name : ……………….. Name
Designation :……………..
Designation : ……………….. Purchaser : ………………..

Purchaser : ………………..

Signed by, for and on behalf of the Contractor

…………………………………

Name : …………………………………………….

Designation : …………………………………………….

Firm Name : …………………………………………….

in the presence of

1. ………………………. 2. …………………………

Name : ……………….. Name : ………………..

Designation : ……………….. Designation :……………..

T.S. No. MD/WZ/06/PUR/TS-1545 due on 07.07.2021 for Outsourcing of Internal Audit related to LT
Revenue Audit of Distribution Centres/Zones offices under different Circles of MPPKVVCL, Indore for the

FY 2020-21 (to be conducted on Half Yearly basis separately for each Half Year)

Page 70 of 86
SECTION-VI

(Copy to be submitted in hard copy only in Envelope-B)

SAMPLE FORMATS
FOR

TEST AUDIT REPORT (TAR) FOR L.T. REVENUE
AUDIT OF D.C./ZONE
INCLUDING
HALF MARGINS

(These formats are supplied only for a clear understanding of the scope
of work for participating firms. This portion is not related with bidding
process hence not required to be submitted with bid proposals)

T.S. No. MD/WZ/06/PUR/TS-1545 due on 07.07.2021 for Outsourcing of Internal Audit related to LT
Revenue Audit of Distribution Centres/Zones offices under different Circles of MPPKVVCL, Indore for the

FY 2020-21 (to be conducted on Half Yearly basis separately for each Half Year)

Page 71 of 86
No.____/I.A.P./LT/__________ Dated__________
To,
The Chief internal audit officer
O/o the MD (WZ),
M.P.P.K.V.V.Co.Ltd.,
Polo ground,
INDORE

Sub.: Submission of Audit Report of L.T. Revenue accounts audit of M.P.P.K.V.V.Co.Ltd., ___________ D/c

for the period from __________ to ___________.

Please find enclosed herewith the following documents pertaining to Audit of L.T. Revenue Accounts of
_____________ D/c in (O&M) Division M.P.P.K.V.V.Co.Ltd., ___________ for the Block year _______________
for kind perusal and further necessary action.

1.Certificate of completion : 1 No. page

2.Title Sheet : 1 No. page

3.Cash Certificate : 1 No. page : 1 No. page

4.Index of H.M. issued : Page No. 1 to ______

5.R-46 Statement for the month of _____________ (Photo copy enclosed)

6.Audit Report : Page No. 1 to ____(alongwith ___Nos. enclosures)

7.Original Half margin : No. 1 to ______

8.ERP Generated Cash Book Page : No. 1 to ______

9. ___________________________________

10. ___________________________________

Date – (Signed by an authorized Partner of the Firm, along-with seal of firm) Place-
Name & Registration No. of authorized Partner –

Name of Firm-

T.S. No. MD/WZ/06/PUR/TS-1545 due on 07.07.2021 for Outsourcing of Internal Audit related to LT
Revenue Audit of Distribution Centres/Zones offices under different Circles of MPPKVVCL, Indore for the

FY 2020-21 (to be conducted on Half Yearly basis separately for each Half Year)

Page 72 of 86
Certificate of Attendance

This is to certify that as per Work Order No. MD/WZ/02/audit/2018-19/TS-/__________ dated
_______of Chief Engineer (Purchase) MPPKVVCL, Indore , CA/CMA Firm
M/S__________________________has completed the LT Revenue Audit of DC/Zone
_______________for the FY ______ during the period from date _________ to __________ by
the audit team as per details given below:-

S.No. Name of Signature of S.No. Name of Audit Signature of Audit
1- Audit Audit 1- Assistants Assistants
Officer Officer

2-

Seal & Signature
AE/JE (DC/Zone)

MPPKVVCL, -------------

T.S. No. MD/WZ/06/PUR/TS-1545 due on 07.07.2021 for Outsourcing of Internal Audit related to LT
Revenue Audit of Distribution Centres/Zones offices under different Circles of MPPKVVCL, Indore for the

FY 2020-21 (to be conducted on Half Yearly basis separately for each Half Year)

Page 73 of 86
TITLE SHEET

1. Centre of Audit : ___________________________________
Dist.____________
STD Code No._________ : Pin code no._________________________

2. Name of D/c in charge (OIC) : Telephone No._______________________

Mobile No. of OIC_____________________

: Shri________________________________

3. Audit conducted by : ___________________________________

4. Date of commencement : ___________________________________

5. Date of completion of audit : ___________________________________

6. No. of working days : ___________________________________

7. Cash Stub checked for the month : ___________________________________

8. Special attention required for the para no. :___________________________________

9. No. of H.M. issued :___________________________________

10. At present total No. of consumers category wise in the D/c

I.P. ________________________________

C.P. ________________________________

DL&F ________________________________

CL&F ________________________________

IRR ________________________________

SLP ________________________________

BPL ________________________________

W/W ________________________________

St. Light________________________________

Total : ______________________________

11. Summary of Audit Report

Para Nos. Annexure Nos. Amount of Recovery raised

Audit 01 to 01 to `

Report

Certified that all the records which were maintained have been checked and Audit Report have been drafted as

per model report.

Date – (Signed by an authorized Partner of the Firm, along-with seal of firm) Place-
Name & Registration No. of authorized Partner –

Name of Firm-

T.S. No. MD/WZ/06/PUR/TS-1545 due on 07.07.2021 for Outsourcing of Internal Audit related to LT
Revenue Audit of Distribution Centres/Zones offices under different Circles of MPPKVVCL, Indore for the

FY 2020-21 (to be conducted on Half Yearly basis separately for each Half Year)

Page 74 of 86
Summary of Half margin issued

DETAILS OF H.M. ISSUED TO JE/AE ________________D/c AS PER Chief Engineer (Purchase) , W.O.ORDER

NO._________ DATED ___________ FOR THE AUDIT YEAR _______________ DURING

THE AUDIT PERIOD FROM _________ TO _________

S. no. HM Date of Particulars Introductory Audit Report Signature of
Issue Annexure No. the receiver
No. Para Annex. Amount

No. No.

Seen and discussed by me & Seal & Sign. of Outsourcing Firm
Recovery will be made and
intimated to audit

Seal and sign. of AE/JE

T.S. No. MD/WZ/06/PUR/TS-1545 due on 07.07.2021 for Outsourcing of Internal Audit related to LT
Revenue Audit of Distribution Centres/Zones offices under different Circles of MPPKVVCL, Indore for the

FY 2020-21 (to be conducted on Half Yearly basis separately for each Half Year)

Page 75 of 86
AUDIT REPORT ON L.T.REVENUSE ACCOUNTS OF ____________
DISTRIBUTION CENTRE UNDER O&M DIVISION ________________

FOR THE BLOCK YEAR _________________

INTRODUCTRORY
Audit on L.T. revenue accounts of ___________________ Distribution Center under (O&M)

Division_________________ for the block year ________________ was conducted by Audit Party
____________________________ headed by Shri__________________ during the period ____________ to
______________ audit conducted vide Work order no.____________________ dt. _____________ .

(A) Certified that the Cash balance physically verified by audit party and chest fitted in the wall and verification

of Cash on dated ________ and certificate to this effect was recorded in ERP Generated Cash Book with

the Cash balance on dated ___________ which is found ____________. Physical verification of cash book

certificate is enclosed separately shown in Annexure No._A___.

(B) The details of officers/officials who held charges of post as indicated against each during the period covered

by audit are shown in enclosed Annexure No.___B___.

(C) The revenue progress of the D/c as on ______________________ is found satisfactory as per enclosed

Annexure No.____C___ with comments of AE/JE and Audit party in charge.

(D) The arrear position of the D/c as on ______________________ is found satisfactory as per enclosed

Annexure No.___D____ with comments of AE/JE and Audit party in charge.

(E) The year wise progress report towards settlement of the old audit paras in the following table is enclosed

Annexure No.___E____(provided by D/c) with comments of AE/JE and Audit party in charge.

S. Year Audit Report No. of Amount raised No. of Amount No. of para Balance
No. Settled
Para Para pending Amount

raised settled

(F) The statement of Stop / Defective metes for replacement as on dated__________ is as per enclosed

Annexure No.___F__ (provided by D/c) with comments of AE/JE and Audit party in charge.

(G) As per requirement to be checked checking of 100% connection having above 20 KW or more load of the

D/c during the audit period from ----------------- to ------------ has been done. Certificate enclosed as per

Annexure No.___G__ (provided by D/c) with comments of AE/JE and Audit party in charge.

(H) The checking of revenue collection from Cash Stub / MR Book / CAC / CRA with Cash listing, DCB and

R-46 statement for the month _____________ of the D/c as on dated ________ is found correct as per enclosed

R-46 Statement Annexure No.__H__(provided by D/c) with comments of AE/JE and Audit party in charge.

(I) As per requirement to be checked checking of Electricity bill amount paid by the consumers by the E-

Payment mode and if any discrepancy found than we enclosed as per Annexure No.__I__(provided by D/c)

with comments of AE/JE and Audit party in charge.

(J) checking the record of unauthorised changes in Sanctioned Load/Connected Load/Contract Demand of All

type of connections (As per circular No.MD/WZ/10, Indore, dated 05-01-2018) therefore as per random

checking we are enclosing such load changes list (provided by computer section) enclosed as per Annexure

No.__J__(provided by D/c) with comments of AE/JE reply in H.M. No.------- and Audit party incharge.

Following discrepancy we found :-

1- All changes in load found (Approved / Not Approved) by the competent authority.
2- Applicable charges are (Recovered / Not recovered) in all cases.
3- Office Note/Load changes register (Maintained / Not maintained) in all cases.
4- Supplementary agreement (Executed / Not executed) in all cases.

(K) checking the record of credit through CC-4/CC-7 all type of connections (As per circular No.MD/WZ/10,

Indore,dated 05-01-2018) therefore as per random checking we are enclosing such cases (provided by

computer section) enclosed as per Annexure No.__K__(provided by D/c) with comments of AE/JE reply in

H.M. No.------- and Audit party incharge. Following discrepancy we found :-

1- All correction found (Approved / Not Approved) by the competent authority.

2- Office Note / CC-4 or CC-7 register (Maintained / Not maintained) in all cases.

3- All correction found (With consumer‟s Application / Without consumer‟s Application)

4- New CC-4 / CC-7 Annexure –I & Annexure-II are being (Used / Not used) in all cases.

(L) checking the record of Unauthorised credit / adjustment of any payment through CCB (As per circular

No.MD/WZ/10, Indore, dated 05-01-2018) therefore as per random checking we are enclosing such cases

(provided by computer section) enclosed as per Annexure No.__L__(provided by D/c) with comments of

AE/JE reply in H.M. No.------- and Audit party incharge. Following discrepancy we found :-

1- All Credit / Adjustment (Approved / Not Approved) by the competent authority.

T.S. No. MD/WZ/06/PUR/TS-1545 due on 07.07.2021 for Outsourcing of Internal Audit related to LT
Revenue Audit of Distribution Centres/Zones offices under different Circles of MPPKVVCL, Indore for the

FY 2020-21 (to be conducted on Half Yearly basis separately for each Half Year)

Page 76 of 86
2- Office Note / CCB register (Maintained / Not maintained) in all cases.

(M) checking the record of Unauthorised Correction / Changes in MF / ME without competent authority (As per

circular No.MD/WZ/10, Indore, dated 05-01-2018) therefore as per random checking we are enclosing such

cases (provided by computer section) enclosed as per Annexure No.__M__(provided by D/c) with

comments of AE/JE reply in H.M. No.------- and Audit party incharge. Following discrepancy we found :-

1- All Correction / Changes (Approved / Not Approved) by the competent authority.

2- Office Note / Any other register (Maintained / Not maintained) in all cases.

(N) checking the record of R-3 All type of New Service Connection(NSC) (As per circular No.MD/WZ/10,

Indore, dated 05-01-2018) therefore as per random checking we are enclosing such cases (provided by

computer section) enclosed as per Annexure No.__N__(provided by D/c) with comments of AE/JE reply in

H.M. No.------- and Audit party incharge. Following discrepancy we found :-

1- Correct Tariff Code (Applied / Not Applied) .
2- Correct Demand / Sanction Load (Entered / Not Entered) in all cases.
3- Correct ED Code (Applied / Not Applied) .
4- Correct Meter Rent Code (Applied / Not Applied) .
5- Correct MF (Entered / Not Entered) .

(O) Please intimate to audit the position of D.C.B. Reconciliation for the audit period ---------------. If certificate

obtained from R.A.O. -------------------- concerned and copy of the same may please produced to audit. Latest

position of the DCB reconciliation may please be intimated to audit with AE/JE comments in H.M.No.--------

- reply at HM.

(P) During the Audit period please produced Yearly / Half yearly / Half Yearly inspection report that is carried

out by higher authority of your office with your compliance for verification may please be intimated to audit

with AE/JE comments in H.M.No.--------- reply at HM.

PHYSICAL VERIFICATION OF CASH BOOK (Annx. No. --------
- )

(1) Wall coffer has grounded is wall of room. Duplicate key register is maintained and is to confirm that two key

having number G-1____________ and G-2______________.

(2) Physical verification of Cash was conducted by Shri_____________________ on dated

________________ and certificate to this effect was recorded in ERP Generated Cash Book balance on dated

____________ which is found Rs.__________________ detailed as under.

Details of Cash

Sr. No. Details of Note Amount
01 `
02 1000 x = `
03 `
04 500 x = `
05 `
06 100 x = `
07 `
08 50 x = `
`
20 x =

10 x =

5 x =

Coin =

TOTAL :-

Seal & Signature AE/JE Seal & Signature of Outsourcing Firm

T.S. No. MD/WZ/06/PUR/TS-1545 due on 07.07.2021 for Outsourcing of Internal Audit related to LT
Revenue Audit of Distribution Centres/Zones offices under different Circles of MPPKVVCL, Indore for the

FY 2020-21 (to be conducted on Half Yearly basis separately for each Half Year)

Page 77 of 86
CONCLUDING PARA

The total recovery pointed out in this Audit Report is Rs. ___________________ vide Audit Report para

No. 1 to _______________ the compliance of audit Report may be furnished within one month from the date of its
receipt as per board‟s circular No. SII/1711 dt.14-06-1961 compliance reported through next higher authority.

Seal & Signature of Outsourcing Firm .

DETAILS OF OFFICERS / OFFICIALS STAFF DURING THE AUDIT PERIOD

ANNX. NO. ------------

H.M. NO.____

(1) Name of A.E. / J.E. (OIC) :

(2) Name of Revenue Accountant :

(3) Name Revenue Cleark :

(O.A.Gr. II / III)

(4) Name of Cashier :

Seal & Signature of OIC

Sr. Revenue Category REVENUE PROGRESS DURING THE AUDIT PERIOD
No DL&F ANNX. NO. ---------
.
H.M. NO.____
01
Period

Nos. Amt. Nos. Amt. Nos. Amt.

02 Non DL&F

03 Industrial Power

04 Water Works

05 Street Light

06 Irrigation (All Category)

07 Temporary (All
Category)

08 Others

TOTAL :-

Seal & Signature of OIC

T.S. No. MD/WZ/06/PUR/TS-1545 due on 07.07.2021 for Outsourcing of Internal Audit related to LT
Revenue Audit of Distribution Centres/Zones offices under different Circles of MPPKVVCL, Indore for the

FY 2020-21 (to be conducted on Half Yearly basis separately for each Half Year)

Page 78 of 86
ARREAR POSITION DURING THE AUDIT PERIOD

ANNX. NO.- -------
H.M. NO.____

Sr. No. Revenue Category Period
01 DL&F
02 Non DL&F
03 Industrial Power
04 Water Works
05 Street Light
06 Irrigation (All Category)

07 Temporary (All Category)

08 Others
As per R-15 TOTAL :-

Seal & Signature of OIC

PARA No. ____ LESS BILLING DUE TO STOPPED/DEFECTIVE METERS AND AVERAGE BILING
THERE
H.M.No.____
OBSERVATION OF

During the checking M.R.Books and consumers ledger, it was noticed that the energy meters, installed at the premises
of the consumer listed in Annexure No. ____ were reported as stopped or burnt from the months mentioned against
each. In accordance with clause No. 19 (C) (III) of “General conditions of supply of Electrical energy and Scale of
Miscellaneous charges” those consumers were required to be billed on the basis of average consumption of preceding
or succeeding three months consumption as the case may be but the above instructions were not followed which
resulted in short billing of `

___________ as detailed in Annexure No.____.

REPLY OF H.M.

The A.E./J.E. has stated that “Recovery pointed out by audit is accepted. On realization of M.R. No. and date will be
intimated to audit”.

ACTION TO BE TAKEN

Now internal audit department required that :

(A) The aforesaid amount may please be recovered from respective consumer on priority.

(B) Compliance reported to audit within one month positively otherwise responsibility may be fixed on officer-

in-charge.

PARA No. ____ RECOVERY FOR COST OF BURNT METER

H.M.No.______

OBSERVATION

According to clause 9 (C) of “General conditions of supply of Electrical Energy and Scale of Miscellaneous Charges”

every consumers is liable to compensate the Board for damages caused to Boards properties installed in consumer‟s

premises. The meter found burnt and Cost be recovered from the consumers as per Board‟s circular No. __________

dated ______ and Notification No. __________ dated ______. The consumers is liable to pay its cost of ` _______ as

detailed in Annexure No. ____.

REPLY OF H.M.

The A.E./J.E. has stated that “Recovery pointed out by audit is accepted. On realization of M.R. No. and date will be

intimated to audit”.

T.S. No. MD/WZ/06/PUR/TS-1545 due on 07.07.2021 for Outsourcing of Internal Audit related to LT
Revenue Audit of Distribution Centres/Zones offices under different Circles of MPPKVVCL, Indore for the

FY 2020-21 (to be conducted on Half Yearly basis separately for each Half Year)

Page 79 of 86
ACTION TO BE TAKEN

Now internal audit department required that :

(A) The aforesaid amount may please be recovered from respective consumer on priority.

(B) Compliance reported to audit within one month positively otherwise responsibility may be fixed on officer-

in-charge.

PARA No._____ LESS BILLING OF L.T. SHUNT CAPACITOR SURCHARGE

H.M.No.____

OBSERVATION
According to board‟s circular No. __________ dated ______ and circular issued by Board from time to time, the

surcharge on account of non installation of appropriate capacity of L.T. Shunt Capacitor was not found billed in
respect of power consumer as detailed in Annexure No.___ resulting short billing of `__________.
REPLY OF H.M.

The A.E./J.E. has stated that “Recovery pointed out by audit is accepted. On realization of M.R. No. and date will be

intimated to audit”.

ACTION TO BE TAKEN

Now internal audit department required that :

(A) The aforesaid amount may please be recovered from respective consumer on priority.

(B) Compliance reported to audit within one month positively otherwise responsibility may be fixed on officer-

in-charge.

PARA No. ____ LESS BILLING OF W.L.T.Cs. (WELDING SURCHARGE)

H.M.No._____

OBSERVATION

According to board‟s circular No. __________ dated ______and __________ dated ______ and __________ dated

______. The special surcharge as prescribed in the above tariff has to be charged in respect to L.T. installation with

Welding X-mer where connected load of Welding X-mer exceeds 25% of total connected load and where No.

adequate steps were taken to improve power factor with the satisfaction of the Executive Engineer of the board. Due

to non levy of aforesaid power factor surcharge in respect of consumers detailed in Annexure No. _____ resulted in

short billing to the extent of _______________.

REPLY OF H.M.

The A.E./J.E. has stated that “Recovery pointed out by audit is accepted. On realization of M.R. No. and date will be

intimated to audit”.

ACTION TO BE TAKEN

Now internal audit department required that :

(A) The aforesaid amount may please be recovered from respective consumer on priority.

(B) Compliance reported to audit within one month positively otherwise responsibility may be fixed on officer-

in-charge.

SAMPLE FORMAT OF ANNEXURES FOR Audit Report

Details of ------------------------------------------------------- for the ------------ D/c Audit block----------- Para No.-------
No.----
---- Annex.

H.M. No.--

Name Address of Service Categor Conn. Formul Month No. of columns may be added as per actual requirements Reco
verab
of Consumer conn. No. y of Load a of of of the details of Para le
Amo
Consu connect Averag Burnt To be billed @ Already billed @ unt

mer ion e Unit /Defec

tive

Meter

Sign. & Seal of Firm

T.S. No. MD/WZ/06/PUR/TS-1545 due on 07.07.2021 for Outsourcing of Internal Audit related to LT
Revenue Audit of Distribution Centres/Zones offices under different Circles of MPPKVVCL, Indore for the

FY 2020-21 (to be conducted on Half Yearly basis separately for each Half Year)

Page 80 of 86
FORMAT OF HALF MARGINS
CAMP ………………………………………

To be replied within 24 hours Dt. ………………….
HM No. / ……………….

To,
The ……………………….. Engineer,
M P P K V V CO. Ltd.,
………………………..

Sub: - Production of Records

The Records as per list receive Work Order No. No. ………………… dt. ………………………. sued by the Chief
Engineer (Purchase) M P P K V V Co. Ltd., Indore. May please be produced to audit for verification along with the
following records for the selected month i.e.

1 Money receipt book and stubs.
2 CAC
3 CRA
4 Cash Book From ……………………….. to …………………….
5 Demand ledger
6 Meter reading books along with meter replacement register, disposal slip burnt meter register, etc
7 R-2 Register
8 Temp. Ledger, Reading books and Street light ledger.
9 Fort nightly statement (R-46)

certified copy received from R A O.
10 Vigilance checking file / register
11 Case of load enhanced / reduction

the with register

Seal & Signature AE/JE Seal & Signature of Audit Officer

CAMP ……………………………………… Dt. ………………….
Annex.no.------
To be replied within 24 hours
HM No. / ……………….

To,
The ……………………….. Engineer,
M P P K V V CO. Ltd.,
-------------------

Sub: - Inordinate delay in Replacement of Stopped / Defective meter

According to the Instructions contained in Item No. ……. of the Rev. circular No. __________ dated ______ read with

circular No. __________ dated ______defective meter should be replaced within fortnight at D.E.(H.Q.)/A.E. and

within one month of other. Places and their billing should be revised as per clause 19(c) (iii) of Gen. Conditions of

supply these instructions were not tallied of defective propped meters were not replaced average billing was also not

found billed. The meters were replaced after award replaced after a period of …………………month/ not

replaced up …………………… month listed in

Annex. No. ……………..

After doing needful i.e. replacement of meters and average billing compliance reported to audit

Seal & Signature AE/JE Seal & Signature of Audit Officer

T.S. No. MD/WZ/06/PUR/TS-1545 due on 07.07.2021 for Outsourcing of Internal Audit related to LT
Revenue Audit of Distribution Centres/Zones offices under different Circles of MPPKVVCL, Indore for the

FY 2020-21 (to be conducted on Half Yearly basis separately for each Half Year)

Page 81 of 86
CAMP ………………………………………

To be replied within 24 hours Dt. ………………….
HM No. / ………………. Annex.no.------

To,
The ……………………….. Engineer,
M P P K V V CO. Ltd.,
-------------------

Sub: - D. C. B. Reconciliation

Please intimate to audit the position of D.C.B reconciliation for the audit period ……………………. If certificate
obtained from R A O concerned and copy of the same may please be produced to audit. Also latest position of the
D.C.B reconciliation may please intimated to audit and a copy of the same if available may be produced to audit.

Seal & Signature AE/JE Seal & Signature of Audit Officer

CAMP ………………………………………

To be replied within 24 hours

HM No. / ………………. Dt. ………………….

To,

The ……………………….. Engineer, Audit Report Para No. ------

M P P K V V CO. Ltd.,

------------------- Annex.no. ------

Sub: - Less billing of meter hire charges.

During the checking of meter reading Books with demand ledger, it was observed that Special type meter

(SEMS) were installed in the Premises of consumer mentioned in enclosed Annexure No. ………….. but meter hire

charge was found billed according to old rates prescribed by the boards vide __________ dated ______ w.e.f.

__________ and amounted at time billing of meter hire charges Rs. …………………………..

Seal & Signature AE/JE Seal & Signature of Audit Officer

CAMP ………………………………………

To be replied within 24 hours

HM No. / ………………. Dt. ………………….

To,

The ……………………….. Engineer, Audit Report Para No.------

M P P K V V CO. Ltd.,

------------------- Annex.no.------

Sub: - Non recovery of cost of burnt meter

According to clause 9(c) of Gen. condition of supply every consumer is liable to compensate the Board for damages

caused to its properties like mains apparatus instruments ingressions for burning of the meters as shown in Annex. no.

……………….. could not be ascertained No. Ceases for their burning Indicated on the meter readines books reasons

for their burning may please Rs. ………………………… be recovered from meters amounting to circular No.

__________ dated ______ and amended from time to time reported to audit.

Encl. :– As above Seal & Signature of Audit Officer
Seal & Signature AE/JE

T.S. No. MD/WZ/06/PUR/TS-1545 due on 07.07.2021 for Outsourcing of Internal Audit related to LT
Revenue Audit of Distribution Centres/Zones offices under different Circles of MPPKVVCL, Indore for the

FY 2020-21 (to be conducted on Half Yearly basis separately for each Half Year)

Page 82 of 86
CAMP ………………………………………

To be replied within 24 hours Dt. ………………….
HM No. / ……………….
Audit Report Para No. ------
To,
Annex.no. ------
The ……………………….. Engineer,
M P P K V V CO. Ltd.,

-------------------
Sub: - Less billing of wrong application of tariff.

The consumer of classified as commercial L & F and commercial power indicated in boards circular no. __________
dated ______ and circular no. __________ dated ______ further board has introduced a separate tariff for commercial
L& F consumer which is higher than the one applicable for domestic L&F consumers. The boards in its circular no.
__________ dated ______ has clarified the charging of whole consumption at higher tariff is in order, when the lower
tariff is used for higher one till separate connection for commercial purpose is availed by consumers. It was however,
observed in respect of cases in listed Annexure No. …………… this has resulted in short billing to Rs.
………………………….This amount may be please recover and Compliance intimate to audit.

Seal & Signature AE/JE Seal & Signature of Audit Officer

CAMP ………………………………………

To be replied within 24 hours Dt. ………………….
HM No. / ……………….
Audit Report Para No.------
To,
Annex.no.------
The ……………………….. Engineer,
M P P K V V CO. Ltd.,

-------------------
Sub: - Less billing of W.L.T.Cs. (Welding surcharge).

According to Boards circular no. __________ dated ______ and __________ dated ______ and __________
dated ______ the special surcharge as prescribed in the above tariff has to be charged in respect to L.T. installation
with welding X-mer where connected load of welding X-mer exceeds 25% of total connected load. Due to non levy of
aforesaid power factor surcharge in respect of consumers detailed in Annex.no. ………….. resulted in short billing To
the extent of Rs. …………………………….

Seal & Signature AE/JE Seal & Signature of Audit Officer

CAMP ………………………………………

To be replied within 24 hours Dt. ………………….
HM No. / ………………. Annex.no. ------

To,
The ……………………….. Engineer,

M P P K V V CO. Ltd.,
-------------------

Sub: - Checking the records of unauthorised changes in Sanctioned Load / Connected Load / Contract Demand of all
type connections with the data provided by computer centre.

As per circular No.MD/WZ/10 , Indore, dated 05-01-2018, if SL/CL/CD is changed by DC for all type

existing connections, then following rules as per said circular should be followed :-

1- Such changes should be approved by the competent authority. Yes / No.
2- Applicable charges should be recovered for such cases. Yes / No.
3- Office Note/Load changes register should be maintained. Yes / No.
4- Supplementary agreement should be executed for such cases. Yes / No.

Therefore as per random checking we are enclosing such load changes list (provided by computer centre) in
Annexure No.------------------- for the period from -------------- to ----------------- in which above said rules followed or
not. If recovery arrived then Para No.-------- for Rs………………..

Seal & Signature AE/JE Seal & Signature of Audit Officer

T.S. No. MD/WZ/06/PUR/TS-1545 due on 07.07.2021 for Outsourcing of Internal Audit related to LT
Revenue Audit of Distribution Centres/Zones offices under different Circles of MPPKVVCL, Indore for the

FY 2020-21 (to be conducted on Half Yearly basis separately for each Half Year)

Page 83 of 86
CAMP ………………………………………

To be replied within 24 hours Dt. ………………….
HM No. / ………………. Annex.no.------

To,
The ……………………….. Engineer,

M P P K V V CO. Ltd.,
-------------------

Sub: - Checking the records of unauthorised Credit through CC-4 / CC-7 with the data provided by computer centre.

As per circular No.MD/WZ/10 , Indore, dated 05-01-2018, if credit is given to any consumer, then following

rules as per said circular should be followed :-

1- Such correction should be approved by the competent authority. Yes / No.
2- Way of Application URJUS/1912/Manual Or without application.
3- Office Note/CC-4 or CC-7 register should be maintained. Yes / No.
4- New CC-4 / CC-7 Annexure-I & Annexure-II are being used as per Circular. Yes / No.

Therefore as per random checking we are enclosing such Credit list (provided by computer centre) in
Annexure No.------------------- for the period from -------------- to ----------------- in which above said rules followed or
not. If recovery arrived then Para No.-------- for Rs………………..

Seal & Signature AE/JE Seal & Signature of Audit Officer

CAMP ………………………………………

To be replied within 24 hours Dt. ………………….
HM No. / ………………. Annex.no. ------

To,
The ……………………….. Engineer,

M P P K V V CO. Ltd.,
-------------------

Sub: - Checking the records of unauthorised Credit/adjustment of any payment through CCB register with the data
provided by computer centre.

As per circular No.MD/WZ/10 , Indore, dated 05-01-2018, if credit is given to any consumer, then following

rules as per said circular should be followed :-

1- Such Credit / Adjustment should be approved by the competent authority. Yes / No.
2- Office Note / CCB register should be maintained. Yes / No.
Therefore as per random checking we are enclosing such Credit/adjustment list (provided by computer
centre) in Annexure No.------------------- for the period from -------------- to ----------------- in which above said rules
followed or not. If recovery arrived then Para No. -------- for Rs………………..

Seal & Signature AE/JE Seal & Signature of Audit Officer

T.S. No. MD/WZ/06/PUR/TS-1545 due on 07.07.2021 for Outsourcing of Internal Audit related to LT
Revenue Audit of Distribution Centres/Zones offices under different Circles of MPPKVVCL, Indore for the

FY 2020-21 (to be conducted on Half Yearly basis separately for each Half Year)

Page 84 of 86
CAMP ………………………………………

To be replied within 24 hours Dt. ………………….
HM No. / ………………. Annex.no.------

To,
The ……………………….. Engineer,

M P P K V V CO. Ltd.,
-------------------

Sub: - Checking the records of unauthorised correction/changes in MF/ME without competent approval with the data
provided by computer centre.

As per circular No.MD/WZ/10 , Indore, dated 05-01-2018, if credit is given to any consumer, then following

rules as per said circular should be followed :-

1- Such correct / changes should be approved by the competent authority. Yes / No.
2- Office Note / Any register should be maintained. Yes / No.

Therefore as per random checking we are enclosing such correction/changes list (provided by computer
centre) in Annexure No.------------------- for the period from -------------- to ----------------- in which above said rules
followed or not. If recovery arrived then Para No.-------- for Rs………………..

Seal & Signature AE/JE Seal & Signature of Audit Officer

CAMP ………………………………………

To be replied within 24 hours Dt. ………………….
HM No. / ………………. Annex.no.------

To,
The ……………………….. Engineer,

M P P K V V CO. Ltd.,
-------------------

Sub: - Checking the records of R-3 of all type of NSC with the data provided by computer centre.
As per circular No.MD/WZ/10 , Indore, dated 05-01-2018, if punching R-3 / NSC creation in database, then

following rules as per said circular should be followed :-

1- Correct Tariff Code should be applied. Yes / No.
2- Correct Demand / Sanction Load should be entered. Yes / No.
3- Correct ED Code should be applied. Yes / No.
4- Correct Meter Rent Code should be applied. Yes / No.
5- Correct MF should be punched. Yes / No.

Therefore as per random checking we are enclosing such NSC / R-3 list (provided by computer centre) in
Annexure No.------------------- for the period from -------------- to ----------------- in which above said rules followed or
not. If recovery arrived then Para No.-------- for Rs………………..

Seal & Signature AE/JE Seal & Signature of Audit Officer

T.S. No. MD/WZ/06/PUR/TS-1545 due on 07.07.2021 for Outsourcing of Internal Audit related to LT
Revenue Audit of Distribution Centres/Zones offices under different Circles of MPPKVVCL, Indore for the

FY 2020-21 (to be conducted on Half Yearly basis separately for each Half Year)

Page 85 of 86
Annexure-2

Sr. No. The Awarded Firm‟s Name under Previous TS-1452
1
2 Firm‟s Name
3 M/s Kailashchand jain, Indore
4 M/s Mahesh C. Solanki & Co., Indore
5 M/s Jain V. & Co., Indore
6 M/s Vishal Paliwal & Associates, Indore
7 M/s Dassani & Associated, Indore
8 M/s RAO & Emmar, Indore
9 M/s Sarupria Somani & Associates, Indore
10 M/s S. Ramanand Aiyar & Co., Indore
11 M/s Bipin viveks Associates, Ratlam
12 M/s V.K.Ladha& Associates, Ujjain
13 M/s VK Dafaria & co, Indore
14 M/s Milind Nyati & Co., Indore
15 M/s SPARK & Associates, Indore
16 M/s Sumat K Jain & Co., Bhopal,
17 M/s Maheshwari Kedhawat, Indore
18 M/s M Borar & Co., Indore
19 M/s NC Saraf & Company, Indore
20 M/s Anand Saklecha & company
21 M/s PDJC & Associates, Ratlam
22 M/s A J Mohan & Associates, New Delhi
23 M/s Vinay Naveen & Co., Ghaziabad
M/s NGS & CO.LLP, Indore
M/s VSK & Company, Indore

T.S. No. MD/WZ/06/PUR/TS-1545 due on 07.07.2021 for Outsourcing of Internal Audit related to LT
Revenue Audit of Distribution Centres/Zones offices under different Circles of MPPKVVCL, Indore for the

FY 2020-21 (to be conducted on Half Yearly basis separately for each Half Year)

Page 86 of 86

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