TENDER No. BNPM/OTE/CONSULTANT/0234/2021-22 Dated 24.06.2021

Bank Note Paper Mill India Private Limited, Mysore
Invites sealed quotations for appointment of consultant for computation of tax liability
of employees for FY 2021-22, filing TDS/ TCS returns for all quarters, verifying IT
declaration at Bank Note Paper Mill India Private Limited-Mysore.
The enquiry is hosted on Company’s website http://www.bnpmindia.com. Enquiry may
be downloaded from the above referred website.
For any query, you may contact at Tel 0821-2401166 Fax 0821-2401111
Email: scm.tender@bnpmindia.com

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TENDER No. BNPM/OTE/CONSULTANT/0234/2021-22 Dated 24.06.2021

TENDER No. BNPM/OTE/CONSULTANT/0234/2021-22 Dated 24.06.2021

TENDER FOR APPOINTMENT OF CONSULTANT FOR COMPUTATION OF TAX
LIABILITY OF EMPLOYEES FOR FY 2021-22, FILING TDS / TCS RETURNS FOR ALL
QUARTERS , VERIFYING IT DECLARATION AT BANK NOTE PAPER MILL INDIA
PRIVATE LIMITED-MYSORE.

CORPORATE OFFICE
BANK NOTE PAPER MILL INDIA PRIVATE LIMITED

Administration Building, Paper Mill Compound,
Note Mudran Nagar, Mysore-570003

Last date for submission of tender: 1000 Hours on 09.07.2021
Opening of Quotation: 1030 Hours on 09.07.2021

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TENDER No. BNPM/OTE/CONSULTANT/0234/2021-22 Dated 24.06.2021

Contents of Tender

Section Description Page nos.
I Notice Inviting Tender 04-06
II Eligibility Criteria 07
III Scope of work 08
IV Special Terms & Conditions 09
V Performa of Techno Commercial Bid 10
VI Price Bid Format 11
VII Annexures 12-13

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TENDER No. BNPM/OTE/CONSULTANT/0234/2021-22 Dated 24.06.2021

SECTION-I

NOTICE INVITING TENDER
1. Bank Note Paper Mill India Private Limited (BNPM) is a joint venture company

between Bharatiya Reserve Bank Note Mudran Private Limited (A wholly owned
subsidiary of Reserve Bank of India) and Security Printing and Minting Corporation
of India Limited (100% owned by Government of India), incorporated for setting up
& manufacturing of bank note papers at Mysore.
Sealed quotations are invited by BNPM from intended bidders for appointment of
consultant for computation of tax liability of employees for FY 2021-22, filing TDS / TCS
returns for all quarters, verifying IT declaration at Bank Note Paper Mill India Private
Limited-Mysore. Tender Fee & EMD are Nil.
2. Quotations sho u ld be send to:

GM(F&A) , Bank Note Paper Mill India Private Limited , Mysore.
and should be s u b m i t t e d on o r b e f o r e 1000 hrs o n 09.07.2021 in sealed
covers at the office of BNPM at Administration Building, Paper Mill Compound,
Entry Gate No-1, Note Mudran Nagar, Mysore-570003. Quotations in person may be
handed over to BNPM, Mysore Reception , Admin Building. The bid shall be opened at
1030 Hours on 09.07.2021 at the above mentioned address.
3. Quotations should be submitted in a sealed cover, to the offices of the BNPM, super
subscribed “Enquiry for appointment of consultant for computation of tax liability of
employees for FY 2021-22, filing TDS / TCS returns for all quarters, verifying IT
declaration at Bank Note Paper Mill India Private Limited-Mysore.” containing
following with separate sealed covers:

a) Techno-commercial Bid
b) Price Bid as per format enclosed with Tender document.
4. Tenders not properly filled, mutilated with incorrect calculations or generally not
complying with the conditions may be rejected.
5. Tenderers should quote their prices and rates both in figures and in words. No blank
spaces shall be left. All erasures and corrections made while filling up the tender
shall be initiated by the tenderer.
6. If the tender is made by or on behalf of an Owner it shall be signed by a person
having the authorizing letter to enter into such contracts. A copy of such authorizing
letter shall be enclosed. If it is made by a Partnership Firm it shall be signed with the
Co-Partner named by a member of the firm who shall sign in his own name and give
the name and address of each partner of the firm and attach a copy of Authorizing
Letter with the tender authorizing him to sign on behalf of the other partners. A
certified copy of the registered partnership deed shall also be submitted along with
the tender.
7. The bids shall remain valid for acceptance for a period of 120 days from the date of
opening of the tender.
8. Prices quoted should be for an indivisible contract basis and should include all
royalties, duties, taxes, expenses and any other duties and taxes leviable by the
Central and state governments and other statutory bodies. The rates quoted will be
treated as all inclusive and no further claims whatsoever will be entertained in this
respect.
9. The acceptance of the tender will rest with BNPMIPL who does not bind himself to
accept the lowest tender and reserves to himself the authority to reject any or all of
the tenders received without assigning any reason thereof.

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TENDER No. BNPM/OTE/CONSULTANT/0234/2021-22 Dated 24.06.2021

10. Terms of Payment:
On receipt and acceptance of services provided by successful bidder to BNPM and

production of all required documents by the successful bidder to BNPM in phased
manner as mention below:
15% on filing of Q1 TDS/TCS Returns.

15% on filing of Q2 TDS/TCS Returns.
15% on filing of Q3 TDS/TCS Returns.
15% on filing of Q4 TDS/TCS Returns.

40% on providing the Form-16 Part-A, Part-B with Form-12B & BA.
Payments to the service provider shall be made in bank account through ECS in INR only.

11. Liquidated Damages:
If the successful bidder provider fails to provide any or all of the services or fails
to perform the services within the time frame(s) incorporated in the contract,
BNPM shall, without prejudice to other rights and remedies available to BNPM
under the contract, deduct from the contract price, as liquidated damages, a sum
equivalent to the 0.5% (Half) percent of the delivered service price of the delayed
services for each week of delay or part thereof until actual delivery or performance,
subject to a maximum deduction of the 10% of the delayed services' contract
price(s).
In addition to above if any penalty/interest/compensation paid to statutory
Authority due to negligence/omission/commission/mistake/error occurred during
performance of services would be recovered from the contract price.

12. Tender Evaluation and award of work:
Initially techno commercial bids will be opened. Price bids of the only techno
commercially qualified bidders will be opened. Price evaluation to determine L-1 status
and placement of order will be done on the basis of total basic (effective) price (i.e
without GST).

However, BNPM reserves the right to reject any offer including the lowest one if the
same is not conforming to its norms.
Bidder should be eligible to pass on the input credit which has been deducted from total
price to arrive at effective price.
Bidder shall note that no extra cost will be considered over and above the price quoted in
the price bid and hence bidder shall ensure that price submitted in the price bid is
quoted considering the complete scope of work as defined in the tender document.
In case of tie between the bidders, the bidder who have more seniority (seniority will
be judged from the date of registration of the company/firm) w i l l be given preference.
Based on the best judgment, management will finalize the bidder for
a w a r d o f t h e w o r k . The decision of BNPM in this regard will be final and shall not
be open to challenge.
13. Settlement of Disputes through Arbitration: All disputes and differences of any
kind whatsoever arising out of or in connection with the contract, whether during
the progress of the work or after their completion except accepted matters shall be
settled through arbitration process as per the Arbitration & Conciliation Act, 1996.
The venue of arbitration shall be Mysore, Karnataka.
14. Legal J u r i s d i c t i o n : The C o u r t s of M y s o r e (Karnataka State) shall
a l o n e have jurisdiction to decide on any legal matter of dispute whatsoever
arising out or in respect of the contract.
15. Rights of Rejection: BNPMIPL reserves the right to reject any or all the applied

bids without assigning any reason whatsoever. The enquiry can be rejected on

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TENDER No. BNPM/OTE/CONSULTANT/0234/2021-22 Dated 24.06.2021
national security grounds.

16. MSME: Public procurement policy for MSE, 2012 as notified by GOI along with its
amendments as available in www.msme.gov.in shall be followed. For MSEs valid UDYAM
registration certificate is to be submitted .

17. Risk Purchase: If the successful bidder fails to abide by the terms and conditions of the
order, or fails to execute service as per the delivery schedule or any time repudiates the
order, the purchaser(BNPM) will have the right to
a) Render service from other agencies at the risk and cost of the successful bidder. The cost
difference between the alternative arrangement and existing contract value wherein default
has been made will be recovered from the successful bidder along with the other incidental
charges.
In case of rendering service through alternative sources, if rendered service price is lower
than the existing contract value wherein default has been made, in such case no benefit on
this account will be passed on to the successful bidder.
18. Time Schedule: Total contract period is one year form the date of issuance of order,
however the successful bidder has to abide by the following time schedule.

1st Quarter 24Q,26Q,27Q & 27EQ returns shall be filled on or before 31st July 2021.

2nd Quarter 24Q,26Q,27Q & 27EQ returns shall be filled on or before 31st October 2021.

3rd Quarter 24Q,26Q,27Q & 27EQ returns shall be filled on or before 31st January 2022.

4th Quarter 24Q, 26Q,27Q & 27EQ return shall be filled on or before 15th May 2022.

Form-16A must be provided within 15 days from the date of filing of quarterly returns.

Forecast the tax liability of each employee for the financial year 2021-22 and update the tax
computation with each month actual salary details and provide the deductible TDS amount to
be deducted from monthly salary of employees on or before of 25 day of the month.

Check & verify the employees IT declaration and compute the final tax liability of each
employees for the year 2021-22 and to be shared the final TDS deduction details on or before
financial year end.

Form-16 (Part-A & Part-B) and Form12BA to all employees on or before 5th June 2022.

19. Contract Price: It will remain fixed & firm upto the contract period of one year from the
date of issuance of the order. .

20. Authorization for signing bid: For proprietorship if the proprietor is signing the
documents then declaration in company letter head is to be submitted. For partnership firm
company authorization letter signed by the partner/partners approving the partner signing
the bid document should be submitted.

21. Sub-Contracting: Sub- contracting of the work by the successful bidder is strictly
prohibited.
All the above terms and conditions have been read, understood and accepted by me.

Authorized Signatory (Designation)

Name of the Person Signing the Tender _ _ _
Address _

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TENDER No. BNPM/OTE/CONSULTANT/0234/2021-22 Dated 24.06.2021

SECTION-II

Eligibility Criteria

Sr Eligibility Criteria of Bidder Documents required in support of eligibility
No criteria

1 Practicing Chartered Accountant / Cost a. Latest registration certificate of the
Accountant / Company Secretary/ CA Firm, bidder issued by the ICAI,(The
Cost Accountant Firm, CS Firm practicing Institution of Cost Accountants of

Direct Taxation specifically in TDS having a India)/ ICAI (The Institute of Chartered
minimum 3 year practice on the date of the Accountant of India)/ICSI(The Institute
bidding. Bidder must have head office or of Company Secretary of India) of w.r.t
branch office at Mysore. information related to the year of
establishment, no of partners etc.
b. Copy of work order/ appointment etc
complying the eligibility criteria of

experience.
c. Documentary evidence for head office/

branch office at Mysore is to be

submitted.

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TENDER No. BNPM/OTE/CONSULTANT/0234/2021-22 Dated 24.06.2021

SECTION-III
Scope of work
The Company have a strength of 350 - 370 employees and on an average 100
deductee per month other than employees are there for which the TDS has to
be deducted.
1. Computation of Tax liability for each employee for the financial year 2021 - 22
in consideration with the Tax declarations submitted by the employees and
forecast the TDS amount needs to be deducted in coming months from the
salary of employees in pursuance of IT Act.
2. Verification of Income Tax declarations with submitted proof of documents by
the employees. Provide the employee wise details of observed discrepancies in
submitted IT declaration or in supporting documents to quick
resolution/decision.
3. Compare the computed tax with tax calculated through company
system/software and provide the details of gap with suitable solutions to
correct the employee’s Tax computation in company system/software.
4. Filing of the TDS & TCS Returns (24Q, 26Q, 27Q, 27EQ) for the all Quarters of
FY 2021-22 with in prescribed time frame of Income Tax Act/Rules.
5. Issue of FORM-16A quarterly & Form-16 Part-A & Part-B with Form12B &
12BA annually within the prescribed time frame of Income Tax Act/Rules.

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TENDER No. BNPM/OTE/CONSULTANT/0234/2021-22 Dated 24.06.2021

SECTION- IV

Special Terms and Conditions

1. Contract period : One year from the date of issuance of the order.

2. Work shall be conducted at Registered & Corporate Office of BNPM situated in
Mysore. However, covid protocols are to be maintained strictly as per the guidelines
of Central Govt , State Govt and BNPM,Mysore as applicable time to time,

3. The successful bidder must not sub-contract the work.

4. The successful bidder will work in strict confidentiality

5. Risk Purchase : Application of risk purchase clause will be applicable in case of the
following cases:
i. If the successful bidder obtains the appointment on the basis of false

information / mis - statement.

ii. If the successful bidder fails to abide by the terms and conditions , eligibility

criteria of the order

iii. If the successful bidder fails to maintain/honour confidentiality and secrecy of

the Company’s data, statement and information.

iv. If the successful bidder fails to comply the delivery schedule or any time

repudiates the order.

In case of any of the aforementioned cases, BNPM will have the right to:

i. Terminate the order without any prejudice to all available legal or any other

remedy / recourse.

ii. Render service from other agencies at the risk and cost of the successful

bidder. The cost difference between the alternative arrangement and

existing contract value wherein default has been made will be recovered

from the successful bidder along with the other incidental charges.

iii. In case of rendering service through alternative sources, if the rendered

service price is lower than the existing contract value wherein default has

been made, in such case no benefit on this account will be passed on to the

successful bidder.

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TENDER No. BNPM/OTE/CONSULTANT/0234/2021-22 Dated 24.06.2021

PERFORMA OF TECHNO-COMMERCIAL BID SECTION V

From: Date:

Name of the bidder,
Address:

To
GM (F&A),
Bank Note Paper Mill India Private Limited
Administration Building, Paper Mill Compound
Note Mudran Nagar-Mysore

570003

Dear Sir,

Ref: Your Tender No. BNPM/OTE/CONSULTANT/0234/2021-22 Dated
24.06.2021

We have received your enquiry cited and we are pleased to enclose the following as
our technical bid for your kind consideration.

1) Our company’s profile.
 Name of the firm:

 Status of the firm:

 Service Tax/ GST No.:

 Income Tax P.A.N. No.:

 Bankers and their Address:

2) List of our valuable customers:
3) We confirm to providing professional services strictly as per your

requirement on as per your schedule.
4) We confirm that we will abide by all the tender conditions a l o n g w i t h

s u b s e q u e n t c o r r i g e n d a ( i f a n y ) and we do not have any counter
conditions.
5) We have attached our bid in two envelops one contain the techno commercial
bid & the other price bid and both are sealed inside the third envelop.
6) List of the documents as per the eligibility criteria (Sec – II)

Thanking you, Seal

Yours faithfully,
Name & Signature with date.

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TENDER No. BNPM/OTE/CONSULTANT/0234/2021-22 Dated 24.06.2021

Sr Details SECTION- VI
No.(A) of heads(B) Price Bid Format:

Quoted Price
(INR) (C)

1. Consultancy Fee for carrying out
the work as per the scope of work
, Sec –III

2. GST (INR)
( HSN/SAC : ________
GST Rate : _________ )

3. Effective price (INR)
( Without GST )

4. Effective price (INR)
( Without GST ) in Word

5. Total Price ( With GST)

6. Total Price ( With GST) in word

Note:
1.Bidder shall note that no extra cost will be considered over and above the price quoted in the price
bid and hence bidder shall ensure that price submitted in the price bid is quoted considering the
complete scope of work as defined in the tender document. Accommodation, fooding , lodging are
inclusive in the price.
2. If there is any discrepancy in the quoted price then, BNPM has the right to correct the Price Bid
and consider the corrected value further for evaluation.

Authorized Signatory
Name of the Person Signing the Tender ……………………………………….
Designation ………………………………………………
Name of Firm ……………………………………………….
Seal with address …………………………………………….
Address of local office ………………………………………………………………

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TENDER No. BNPM/OTE/CONSULTANT/0234/2021-22 Dated 24.06.2021
ANNEXURE -A

SECTION -VII
TENDER NO: BNPM/OTE/CONSULTANT/0234/2021-22 Dated 24.06.2021

(To be submitted on the letterhead)

DECLARATION

We do hereby declare that,

1.We have not been blacklisted/ debarred by BNPMIPL/ BRBNMPL/ SPMCIL or any Govt.
Departments. The information provided above is correct and true to the best of my
knowledge and belief.

2. The director/proprietor/partner of the bidding firm are not closely related to BNPMIPL,
Mysore.

3.We do hereby declare that we have read and understood all terms and conditions and Scope
of work of the tender and confirm to abide to those conditions without any counter
conditions.

In case, at any time the information furnished is found to be false, you may disqualify/ debar
me/ us as deemed fit.

Signature ______________________________________________

Name---------------------------------------------------------

Designation-------------------------------------------------

Date----------------------------------------------------------

Stamp of the Organization-----------------------------

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TENDER No. BNPM/OTE/CONSULTANT/0234/2021-22 Dated 24.06.2021
ANNEXURE -B

SECTION -VII
ANNEXURE -B
TENDER NO: BNPM/OTE/CONSULTANT/0234/2021-22 Dated 24.06.2021
BID SECURITY DECLARATION

We, the undersigned, declare that we will automatically be suspended from being
eligible for bidding in any tender with Bank Paper Mill India Private Limited, Mysore for
the period of 12 months, if we are withdrawing our Bid during the period of bid validity
(or) fail / refuse to furnish the performance security / execute the contract, if awarded.

Signature ______________________________________________
Name---------------------------------------------------------
Designation-------------------------------------------------
Date----------------------------------------------------------
Stamp of the Organization-------------------------------

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