KARNATAKA STATE COIR DEVELOPMENT CORPORATION LIMITED
TENDER DOCUMENT
TENDER NOTIFICATION No. KSCDC/M(ACCTS)/TN-14/2019-20, Dated:25.05.2019
TENDER FOR ENGAGING SERVICES OF CHARTERED ACCOUNTANT FOR
CONDUCTING INTERNAL AUDIT FOR THE YEAR 2019-20
____________________________________________________________
VITC Building, Kasturba Road,
Bangalore 560 001
Phone No. 080 22865866 Fax No.080 22865865
KARNATAKA STATE COIR DEVELOPMENT CORPORATION LIMITED
(A Government of Karnataka Enterprise)
V.I.T.C. Building, Kasturba Road,
BANGALORE 560 001
TELEPHONE NO. 22865866, FAX NO. 080 22865865
NO.KSCDC/M(ACCTS)/TN-14/2019-20 DATE : 25.05.2019
SHORT TERM NOTICE INVITING TENDER FOR ENGAGING SERVICES OF
CHARTERED ACCOUNTANT FOR CONDUCTING INTERNAL AUDIT FOR THE
YEAR 2019-20
(THROUGH E-PROCUREMENT PORTAL ONLY)
The Managing Director, Karnataka State Coir Development Corporation Limited,
Bangalore, invites sealed tenders through e-procurement for Engaging services of
Chartered Accountants for conducting Internal Audit for the year 2019-20 empanelled
with C&AG, as per the Nature of Work mentioned in Schedule-I.
TERMS AND CONDITIONS
1. The tender should be submitted through E-procurement Portal as "TENDER FOR
ENGAGING SERVICES OF CHARTERED ACCOUNTANT FOR
CONDUCTING INTERNAL AUDIT FOR THE YEAR 2019-20" addressed to The
Managing Director, Karnataka State Coir Development Corporation Ltd,
Bangalore 560001.
2. The tender for the bid should be as per the Nature of Work - Schedule I.
3. Date and Time for Receipt and Submission of the Tender is 25.04.2019 to
08.05.2019 upto 3.00 P.M
4. The date and time for opening the Tender is 09.05.2019 at 3.30 P.M. in the
presence/absence of such tenderers/their authorised representatives. Only one
person per tender is permitted to be present.
5. No tender with corrections shall be considered as valid unless such corrections are
attested by the tenderer/authorised person. The tender should be neatly written as
given in the bid format.
6. The Tenderer shall pay the EMD through e-procurement by following modes:
a)Credit Card, b)Debit Card, c)NEFT (National Electronic Fund Transfer) &
d)OTC (Over the Counter ICICI Bank payment).
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EMD details are indicated in Annexure-A. The E.M.D. does not carry any
interest. E.M.D. will be returned to the unsuccessful tenderers within a month of
finalization of the tender.
7. Tenders not supported by E.M.D. or not complete in any respect are liable for
rejection.
8. The E.M.D. of the successful tenderer will be retained as Security Deposit with the
Corporation.
9. The rate quoted by the tenderer should be firm and binding for TWO
YEARS from the date of issue of Order.
Further, 10% enhancement of charges on the accepted rate for the second
year on mutual consent with the successful bidder, if agrees. Thereafter, if the
Company decide to continue the successful bidder for one more year, 15%
enhancement will be paid on the previous year rate, if the bidder agrees on
mutual consent. Otherwise, a fresh tender will invited on completion of two
year term.
10. The rate should be quoted through e-procurement portal which includes Service
Charges, other taxes, Conveyances and all other related expenses as applicable.
11. The Chartered Accountants succeed in the tender should provide qualified and
efficient men at places as indicated in Annexure-A. The successful tenderer has
to provide the services as per the applicable terms and conditions.
12. The Tender Committee will evaluate the tenders and the Managing Director
reserves the right to accept/reject the tender. without assigning any reasons thereof
and the decision of the said authority will be final.
13. The successful tenderer is required to make an agreement on Rs.200/- stamp
paper pertaining to tender terms and conditions within 15 days from the date
of communication of tender acceptance in Annexure-B, failing which, the EMD
will be forfeited.
14. Payment will be made within 30 days on submission of bill quarterly along with
the detailed audit report. The Tenderer should mentioned the Audit Fee along
with the applicable taxes and other levies in the bill.
15. The decision of the Managing Director, Karnataka State Coir Development
Corporation Ltd., Bangalore is final and binding on both the parties in case of any
disputes that may arise during the period of contract. However, the appeal is
confined to the jurisdictional courts in Bangalore, Karnataka.
16. Service provider is entirely responsible for all taxes, duties, license fees, octroi,
permits and other levies, etc. incurred until termination of the contract.
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17. If the Tenderer is not willing to provide the services sought on the accepted rate
for the specific period, the Corporation has the right to terminate the agreement
and forfeit the EMD.
18. Further details if any, can be had from the office of the undersigned during the
office hours on all the working days.
MANAGING DIRECTOR
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ANNEXURE A
INTERNAL AUDIT FOR THE YEAR 2019-20
Sl.No. Job Profile Qualification EMD Place of Work
01 Conducting of Chartered Accountants Rs.10,000/- 1. Registered
Internal Audit for office of the
the year 2019-20 Corporation
2. Showrooms
at various
locations
3. Godowns.
4. Production
centres as
per the list
enclosed.
Note : Only Bangalore based Companies/firms are required to participate.
STATUS OF THE CORPORATION FOR LAST THREE YEARS
(Rs. In lakhs)
Sl.No. Year Share Capital Turnover Profit/Loss
1 2015-16 301.15 2027.23 -77.03
2 2016-17 301.15 570.48 -203.64
3 2017-18 301.15 356.27 -217.69
4 2018-19 301.15 Expected ---
Rs.5.00 to
Rs.6.00 Crore
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SCHEDULE I
NATURE OF WORK
01. Audit of Corporate office :
i) 100% Verification of Sundry Debtors, Sundry Creditors, Journals, Sales, Purchase
etc.
ii) 100% Verification of Grants received from the Government Opening Balances,
Receipts, Expenditure Incurred, Closing Balance and Certification of Utilisation
Certificate.
iii) 100% Verification of Fixed Assets Register of the Company.
iv) Verification of records in respect of Tenders.
v) Verification of all Bank receipts / payments and Banks Reconciliation
Statements.
02. Audit of all the Showrooms/Outlets :
i) 100% Verification of Cash Sales Bills, Credit Sales Bills (for Credit Sales Bills -
Acknowledge/Relevant Document obtained or not).
ii) 100% Verification of Inward and Outward Notes.
iii) Quarterly Verification of Stocks of all showrooms/Outlets.
iv) Verification of Cash Sales Remittances and payments received from Sundry
Debtors.
03. Audit of Godowns :
i) 100% Verification of Stock Book
ii) Verification of Expenditure incurred.
iii) Movement of Stocks (Verifying of Stock Outward and Inward Registers)
04. Audit of Production Centres :
i) 100% Verification of Opening Balances, Receipt, Transfers and Closing Balance
of Stock.
ii) 100% Verification of Progress Report with special reference to standard
consumption levels, actual consumption of materials and wastages if any
including valuation.
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iii) Verification of Cash Book with Vouchers of all the production centres submitted
by the respective Regional Managers.
iv) 100% Verification of Inward and Outward Notes
05. Audit Period :
Sl.No. Audit Period - Quarter Completion Date
1 April to June 2019 31.08.2019
2 July to September 2019 30.11.2019
3 October to December 2019 28.02.2020
4 January to March 2020 31.05.2020
06. Verification of Statutory Reports :
a) Monthly GST Returns
b) GST TDS
c) Etds and other Income Tax Returns
d) EPF Monthly and Annual Returns
e) Etds Filings
f) P.T.
07. Other Scope of Work :
a) Preparation of Monthly Financial Statement.
b) Preparation of Budget.
c) Preparation of Balance Sheet along with the schedules as per Company Law.
d) Filing of monthly GST Returns and IT Returns for the year.
e) Certification of Utilisation Certificates for Grant Governments.
f) Any other related works, entrusted by the Company as per the requirement.
08. Preparing Feasibility and Project Reports for Capital Investment, if any
required by the Corporation.
NOTE : On completion of the internal audit, the auditor should submit his
report indicating the result of his review of the accounts. All discrepancies
noticed in the financial accounts, transactions, procurements, Sales, bank
reconciliation etc., should be included in the report with comments.
*****
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SCHEDULE II
BID FORM
EMD ______________ Bank DD No.________________
Dated:_________________
Drawn on Bank :________________________________________________________
Tenderer`s Name :
Address :
Tele No.
Sl.No. Particulars Unit Your Quote in Rupees
In Figures In Words
1 Scope of Work is as in Schedule-I 1 Rate should be quoted in E-procurement
reading through Sl.No. 01 to 08 Portal
(The quote should include Service
Tax and other applicable charges)
This is to certify that I/We have gone through the terms and conditions and specifications
of the tender for providing of internal audit and other services as mentioned in schedule-I
and accept the same.
Signature of the Tender:
Name :
Address :
Telephone Number :
DATE : Fax Number :
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Copies of the following documents should be uploaded through
E-procurement portal
01. Copy of the Membership Certificate issued by the Institute of
Chartered Accountants of India.
02. Copy of the GST Registration Certificate.
03. List of Clients.
04. Details of ongoing Audit.
05. Pan Details.
06. Name and Addresses of the Bankers.
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Annexure B
AGREEMENT
THIS AGREMENT made on this th day of , 2019 between the Managing
Director, Karnataka State Coir Development Corporation Ltd., VITC Building,
Kasturba Road, Bangalore-560 001 (hereinafter the Company) of the One Part and
M/s.
(hereinafter called the Chartered Accountant) on the
other part:
WHEREAS the Company invited bids for Conducting the Internal Audit of the
Corporation and has accepted the bid by the Chartered Accountant for Conducting
the Internal Audit at the rates (hereinafter called the Contract Price) as per the
following description.
Sl.No. Particulars Accepted
rates
NOW THE AGREEMENT WITNESSETH AS FOLLOWS ;
1. In this Agreement words and expressions shall have the same meanings as are
respectively assigned to them in the conditions of Agreement referred to,
2. The following documents shall be part of the agreement and be read along with
this Agreement.
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A. The Bid form and the price schedule submitted by the Bidder.
B. Nature of Work of Conducting Internal Audit and requirements as
mentioned the Tender Notification No.KSCDC/M(ACCTS)/TN-14/2019-
20, dated : 24.04.2019.
C. Terms and Conditions of Tender Notification No.KSCDC/M(ACCTS)/TN -
14/2019-19, Dated: 24.04.2019.
IN WITNESS whereof the parties hereto have caused this Agreement to be
executed in accordance with their respective laws the day and year first above
written.
Signed, Sealed and Delivered by the Signed, Sealed and Delivered
Purchaser by the Supplier
In the Presence of In the Presence of
(Name and Address of the Witness) (Name and Address of the
Witness)
1. 1.
2. 2.
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