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 Reserve Bank of India, Mumbai, Maharashtra
 Bureau Of Indian Standards, Bhubaneswar, Odissa
 Jammu & Kashmir Project Construction Corporation Limited, Srinagar, J&K
 Housing & Urban Development Corporation Limited, Bangalore, Karnataka
 Uranium Corporation of India Limited, East Singhbhum, Jharkhand
 Municipal Corporation, Abohar, Punjab
 Corrigendum Airport Authority Of India, New Delhi, Delhi
 All India Institute of Medical Sciences, Bhubaneswar, Odisha
 Projects & Development India Limited, Noida, Uttar Pradesh
 Tripura Forest Development And Plantation Corporation Limited, Gandhigram, Tripura
 Housing & Urban Development Corporation Limited, Jaipur, Rajasthan
 Corrigendum National Minorities Development And Finance Corporation, Laxmi Nagar, Delhi
 Air India Air Transport Services Limited, New Delhi, Delhi
 Andhra Pradesh Medical Services & Infrastructure Development Corporation, Mangalagiri, A.P
 

Housing & Urban Development Corporation Limited, Jaipur, Rajasthan
April, 26th 2021

No. HUDCO/ 2021/
Dated: 22.04.2021

Sub: Notice inviting Quotation/Bid/Tender for Appointment of Tax Consultant for the
Financial Year 2021-22 onwards

Dear Sir,

Housing & Urban Development Corporation Limited (HUDCO) is a Government of India Enterprise
under the administrative control of Ministry of Urban Employment & Poverty Alleviation.

Jaipur Regional Office, HUDCO would like to appoint Tax Consultant as per specifications and criteria
described/detailed at point No-4 below. In case, you are interested, please submit your
quotation/offer for the services listed below by 13.05.2021. You may please also note the following
general terms and conditions applicable in regard to submission of quotation/offer for award of
contract / empanelment by HUDCO: -

Scope of Work

A. Review of Monthly Account Books /Trial Balance and Verify all the vouchers in regard to
applicability of TDS/GST and correctness of head of accounts as well as facilitating & filing of
various returns related to:-

I) Income Tax –Detailed Scope of Work as per Annexure-I
II) Goods & Service Tax (GST) - Detailed Scope of Work as per Annexure-II
III) TDS on Public Deposit Scheme- Detailed Scope of Work as per Annexure-III

The Tax Consultant is expected to undertake the review for each month’s transactions in the
first week of succeeding month and submit a report in the prescribed format duly addressed to
respective ED/GM (General Accounts Section) at HO by 10th of every month.

B. Conducting GST Audit (If required) for HUDCO, Jaipur Regional Office from financial year
2020-2021 onwards till the Tenure of appointment. The GST Audit of the Financial year for
which Tax Consultancy has been rendered is also to be performed by the firm even after the
culmination of Tax Consultancy assignment.

The Tax consultant shall be required to depute at least one paid assistant (qualified/semi
qualified) with thorough knowledge of Income Tax & GST for providing necessary assistance
/guidance and support in maintaining various documents/reports as well as facilitating in
preparation and filing of all returns (TDS and GST) as per applicable norms on requirement
basis.
Selection Procedure:
The appointment of Tax Consultant shall be done in two phases:-
1. Firms shall be short listed on the basis of Technical Bid
2. After short listing of firms on the basis of technical bid, financial bid shall be considered from the

short listed firms.

Terms and Conditions

1. The services would be provided to Jaipur Regional Office, Housing & Urban Development
Corporation Limited, (HUDCO), as well as any other location/office falling within the jurisdiction
of that particular regional office.

2. Quotation can be sent by post or deposited in tender box available at Reception in HUDCO office.

3. Quotation should be sent in 2 sealed envelopes separately placed together in one sealed

envelope, as per the details given below:-

i) First envelope super scribing on top “Expression of Interest for Appointment of Tax

Consultant -Technical Bid” which must display clearly our reference number, closing date

and time to be mentioned on the envelope with name of firm, telephone number and full

address. The technical Bid should highlight the firm’s detailed profile including the firm’s

name, address, date of establishment, detailed profile of partners and brief details of paid

CAs/associates/support staff, clientele (PSUs, Banks, other companies) experience in handling

work of PSUs. The technical bid should be submitted along-with requisite details and

supporting documents in the prescribed performa at Annexure-A.

ii) The second envelope super scribing on top “Expression of Interest for Appointment of Tax

Consultant -Financial Bid” should contain minimum rates for the activities to be covered as

per the scope of work indicated above. GST/tax if applicable should be clearly indicated

separately. Financial bid should be given as per the Performa enclosed as Annexure- B.

4. The Minimum Eligibility Criteria required for consideration for appointment are as under:-

A. Tax Consultant should be a Chartered Accountant Firm having at least 5 years experience
in providing service in regard to Direct Tax and Indirect Tax. (Copy of work orders for
minimum 5 distinct financial years as a proof of handling tax consultancy work to be
enclosed).

B. Consultant firm should have at least two years’ experience out of last five years in
handling TDS/ GST related work including filing of TDS/Service Tax/GST return in respect
of Public Sector Undertakings. (Copy of work order for minimum 2 distinct financial
years out of last five financial –years towards TDS/ GST related work including filing
of TDS/GST return to be enclosed.)

C. Consultant should be presently handling GST related work in at least one Public Sector
Undertaking. (Copy of work order from any one PSU client regarding ongoing GST related
work assignment including filing of GST return.)

D. Consultant should have minimum three numbers of partners, minimum five numbers of
paid assistants (semi qualified/qualified) and other employed staff. (Details of
partners/their profile, paid CAs, assistants and other employed staff and firm’s
clientele, particularly Public Sector Companies’ clientele to be enclosed).
E. Consultant should have its Head Office (not Local Office) in Jaipur (Name of the city where
Regional office is located) having minimum five working staff (including one partner) out
of the total staff strength as mentioned at point no. ‘D’ above. (Copy of latest certificate of
firm’s registration and name/list of partner(s) and working staff in your office to be
enclosed).

5. The upper ceiling prescribed by Hudco for tax consultancy as per the Scope of work indicated
above is Rupees Fifteen Thousand per month excluding GST. The rates quoted should be in
accordance to the estimated fee prescribed in the NIT based upon scope & volume of work.
The fees quoted will remain unchanged throughout the entire tenure of the assignment and
will not be revised during the consultancy tenure. Any Financial bids with escalation clause
will be outrightly rejected.

6. The period of validity of quotations for acceptance should be for one year from the date of
order/empanelment. Hudco shall not entertain requests for escalation in cost/ price on account of
any reasons during the period of validity of quotation.

7. Any modification in offer after the opening date will not be considered.
8. Bidder, before submitting quotations, should clearly understand Hudco’s requirement and, in case,

any information/ clarification is required, he/she may visit Hudco Regional Office during the
working days (Monday to Friday between 10 a.m. to 6 p.m. It may be noted that no clarification/
information after closure of the last date of receipt of quotation, would be entertained.
9. Quotation, received late, will not be considered. HUDCO will not be responsible for any postal
delay.
10. Quotation will be opened on 17.05.2021 HUDCO office (at the address given in Point no.1) at
03:00 p.m. Evaluation of technical bids shall be done based on consultant’s ability to perform the
assignment work and inspection of their office, as per the discretion of the tender committee, so as
to establish the fact that the Consultant has proper local office. The Financial Bid of short-listed
firms on the basis of Technical Bid shall be opened on 19.05.2021 at 03:00 p.m. Financial Bid shall
be opened and considered only from those parties who fulfill the Hudco’s criteria as specified in
the Technical Bid and have adequate experience /staff strength and reputation in handling tax
consultancy of its clients especially Public Sector Undertakings).

11. HUDCO reserves the right to accept or reject any or all quotations without assigning any reason.

12. The engagement of Tax Consultant shall be generally for a period of three years. However, the
appointment shall be renewed on yearly basis based on the satisfactory performance in the
previous year with the approval of Hudco’s Head Office. Further, Hudco has the right to replace a
consultant if it is found that the reporting/verification/tax return filing work is not satisfactory.

13. The quarterly payment shall be made @80% of the fees due and balance 20% shall be released
after audit of annual accounts by Statutory Auditors and Issuance of Tax Audit Report. The
payment shall be released to the firm based on support provided as per the scope of work.

Thanking You,

Yours faithfully
For & on behalf of HUDCO

Regional Chief
SCOPE OF WORK

Annexure-I

A. INCOME TAX

1. Verification of all Income Heads to ensure booking of income on gross basis and booking of
TDS on income to appropriate head of accounts.

2. Appropriateness of deduction of TDS from salary in reference to Savings & Investments,
Income from House Properties submitted by employees and also from third party payments
in compliance of the provisions of the Income Tax Act. Verify timely payment of TDS amount
to appropriate authorities. Review the correctness of the TDS returns before these are filed
with the appropriate authorities. Verify from Income Tax site that the tax payments has been
properly accounted for with Income Tax Authorities .

3. To certify individual tax calculation sheets for TDS calculation for Salary at the year end.

4. To advise and to assist in the preparation of Form16 and 12 BA in regard to salaries and
Form 16 A in regard to other party payments.

5. To advise and to assist in all TDS related issues.

6. To verify the segregation of all the expense heads in regard to deductibility/non-deductibility
of TDS.

7. To verify that TDS has been deducted and deposited specifically in regard to Medical Bill
payments to non-exempted hospital under Income Tax Act.

8. To verify that necessary accounting entries and payments to Income Tax Authorities have
been made in time.

9. Facilitation in downloading of all TDS certificates from NSDL within the prescribed time and
verifying the same.

10. To attend to all communications, notices of the Tax Authorities and to appear on all hearings
before Tax Authorities.

11. Facilitation in preparation of quarterly TDS returns and uploading of the same with the NSDL.
Also ensuring that TDS deducted and deposited under appropriate section.

12. Filing of correctness statement/Rectification of TDS Returns already filed, if required.
13. Other Tax related issues consequent to amendments in Income Tax Act, 1961.
14. Verify that all the provisions of Income Tax Act and related circulars issued by Head Office

are complied with.
15. Compilation of information and preparation of Form 3CD in the prescribed format at the

yearend along with all the annexure required by Head Office/Tax Authorities at the time of
compilation of Tax Audit Report at Head Office.
16. Facilitation in settlement of Audit Queries, if any raised by Internal Auditors/Statutory
Auditors.
Annexure-II

B. GOODS AND SERVICE TAX (GST)

1. Verify the statement /Ledgers in regard to GST paid by RO on input services, GST collected on
output services, GST payable under Reverse Charge , adjustment of GST on input service as per
eligibility and GST payable on output services . Also verify its booking under appropriate GL A/c.

2. Verify that invoices have been raised as per applicable provision under GST in r/o output
services/services covered under RCM.

3. Verify that Regional Officers are taking Input Tax Credit as per applicable provision of GST
Act/Rules at the time of making monthly payments with the appropriate authorities.

4. To verify that necessary accounting entries to GST ledger heads have been made in time.

5. To facilitate in preparation, checking, timely filing of monthly as well as annual GST return/s or
any other return as applicable with the concerned authorities and verification of reconciliation of
GST return(s) with the financial data available in Hudco account books & GSTN.

6. To provide guidance in regard to correction in regard to the data already incorporated in earlier
GST return.

7. Facilitation in amendment of GST Registration required, if any.

8. To provide guidance In regard to show cause notice /order if any received from the Service
Tax/GST authorities.

9. Confirmation in respect of the compliance of various circulars/instructions issued by various
authorities/ Head Office in regard to GST from time to time.

10. To conform that all the applicable provisions of GST Act are complied with and bills are raised
within the prescribed time as per GST Act and the same are accounted for in books of accounts
properly.

11. Facilitation in settlement of Audit Queries , if any raised by Internal Auditors/Statutory Auditors.

12. Any other work/verification related to GST to be dealt with by Hudco in compliance with the
provisions of GST Act.
Annexure-III

C. TDS ON PUBLIC DEPOSIT SCHEME

Review/Verification of TDS matters as follows:-

1. Form No. 15H/15G received from depositors are deposited with Income Tax department by 7th of
succeeding month and the same is included in TDS Return.

2. Tax deducted at source against interest on deposits and brokerage paid on deposits is deposited
with Income Tax department by 7th of succeeding month .

3. TDS on interest and brokerage is deducted at appropriate rates as applicable for that financial
year.

4. The section under which TDS is deducted against interest on deposits i.e. Section 194-A and the
Section under which TDS is deducted against brokerage paid on deposits i.e. Section 194-H is
correctly filled up in the TDS challans deposited with the I.T. Department.

5. The details of Assessment Year are correctly filled up in Challans deposited with I.T. Department.

6. Facilitations in preparation of quarterly TDS Returns and uploading of the same with the NSDL for
every quarter by 15th of the month succeeding the quarter incorporating the details of total
taxable interest viz. details of Form 15 H/15-G and exemption certificates submitted by the
depositors.

7. To advise and assist in all TDS related issues pertaining to Public Deposit Scheme.

8. To verify the segregation of all the expenses heads in regard to deductibility/non-deductibility of
TDS.

9. Facilitation in downloading of all TDS certificates from NSDL and verifying the same.

10. To attend to all communications, notices of the Tax Authorities and to appear on all hearings
before Tax Authorities.

11. Filing of correction statement/Rectification of TDS Returns already filed ,if required.

12. Other Tax related issues consequent to amendments in Income Tax Act.

13. Facilitation in settlement of Audit Queries , if any raised by Internal Auditors/Statutory Auditors.

General Provisions :
1. To keep the Hudco Regional Office up-to-date with regular updates regarding latest amendments

in Direct & Indirect Taxation Rules & Regulations which could affect Hudco operations and
specifically verify compliance of such amendments during routine verification of records.
2. Provide formal reply/clarification on firm’s official letterhead wherever required/requested by
Hudco Regional Office.
ANNEXURE-A

Offer for appointment of Tax Consultant in HUDCO Regional Office, ____________
Technical Bid

1. a) Name and address of the Firm & its Main :

proprietors/partners

b) Address of Firm’s Head Office at ___________.

2. Year of establishment :

3. Registration No. :

(enclose copy of Registration)

4. Names & Detailed Profile of Partners :

5. GST registration no. :

(enclose copy of GSTIN Regn. Certificate)

6. PAN No.( enclosed copy of PAN card) :

7. Performance certificate :
(enclose copies)
: Nature Period
8. List of clients (Attach Separate Sheet)
:
a) No. of Partners (Minimum three)

b) No. of Paid Assistants {qualified (CA/CMA)/
semi qualified(CA/CMA-inter)}-(minimum five)

c) No. of other supporting /employed Staff.

10. Name/list of Partner and working staff available Year Name of Client
at Local Office (at ___________)-(minimum one
partner and 5 working staff ) Year Name of PSU Client

11. Experience in providing service in regard to : Name of PSU Client
Direct Tax and Indirect Tax (minimum five
years).Kindly enclose list/copies of work order
for minimum five distinct financial years)

12. Experience in handling TDS/ Service Tax/GST
related work including filing of TDS/Service
Tax/GST Return in respect of Public Sector
Undertakings. (at least two years out of last five
years). Kindly enclose list/copies of work order
for PSU clients for minimum two distinct financial
years

13. CA Firm should be presently handling GST related
work in at least one Public Sector Undertaking.
Kindly enclose copy of work order.

No. of enclosures :

Date : Signature :
Name of Authorized Person :

Name of CA Firm :
Seal
Annexure-B

Financial Bid for Appointment of Tax Consultant for Hudco ____________

Activities Professional GST as Total Annual
Charges applicable Fee (
Income Tax , Goods & Service Tax , TDS
on Public Deposit Scheme as per Scope of Charges(Rs.) Inclusive of
Work at Annexure -I, II & III indicated in GST)

the NIT

Note : 1. The Certification Fee should not exceed the upper limit as prescribed at Point 5 of the tender
document and should be in accordance to the estimated tender value of NIT.
2. The fees quoted should be both in figures and words.
Annexure-III

On Letterhead of the Firm
FORMAT FOR BID SECURITY DECLARATION

Whereas, I/We _______________________ (name of Bidder) have submitted bid for
___________________ (name of work).

I/We hereby submit following declaration in lieu of submitting Bid Security.

(1) If after the opening of tender, I/We withdraw or modify my/our bid during the period
of validity of tender (including extended validity of tender) as specified in the tender
document.

or

(2) If, after the award of work, I/We fail to sign the contract within 7 (seven) days of
issuance of award letter.

I/We shall be suspended for one year and shall not be eligible to bid for tenders issued by
HUDCO from date of issue of suspension order.

Signed by the Authorized Signatory

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