To

DISTRICT RURAL DEVELOPMENT AGENCY, KANDHAMA:L Tel: 06842 (STD Code) ,.

PANCHAYATIRAJ DEPARTMENT. 253696 {Off.), 2.53709 (Res)
GOVERNMENT OF ODISHA 255297, 253905 (Fax)

E-maIl:ori.dphulbanl@nic.in

No. 'tL_;B. !Date. 13.. 0\ ~L-O~

To

The Deputy Director, Advertisement,
Govt. in Information & Publication Relation Department,
Odisha, Bhubaneswar.

Sub: - Publication of advertisement for engagement of Chartered Accountant Firms.

Sir,

With reference to the subject cited above, I am furnishing herewith the copy of
expression of interest for engagement of Chartered Accountant Firms for maintenance & audit
of accounts of DRDA, Kandhamal for the financial year 2020-21 to 2022-23. You are
therefore requested to publish the same in any two daily newspapers for wide publication.

EXPRESSION OF INTEREST FOR ENGAGEMENT OF CHARTERED
ACCOUNTANT FIRMS FOR MAINTENANCE & AUDIT OF ACCOUNTS OF

DRDA, KANDHAMAL FOR THE FINANCIAL YEAR 2020-21 TO 2022-23

Expression of interest are invited from the GST registered Chartered Accountant
Firms out of the empanelled list of C & AG for maintenance & Audit of Accounts of
DRDA, Kandhamal for the year 2020-21 to 2022-23. The engagement of Chartered
Accountant Firms shall be made through two bid systems i.e. (Technical & Financial)
separately. The Technical qualified Chartered Accountant Firms only can participate in the
Financial Bid.

Last date of receipt of Tender paper: - 27/4/2021 at 01.00 PM

Opening of tender paper: - 27/4/2021 at 04.00 PM

Detailed terms & ~nditions along with Tender Paper will be available in
Kandhamal District website i.e, www.kandhamal.nic.in

Sd/-
Project Director
DRDA, Kandhamal

Yours faithfully

Copy Communicated to: -
1. Copy to DIO, NIC, Phulbani for information & necessary action with a request

to web hoist the advertisement in the district website www.kandhamal.nic.in
immediately.

2. DIPRO, Kandhamal with a request to pursue the matter for early publication.
Notice for inviting EOI
From Chartered Accounts Firms
For Conducting Statutory Audit of

DRDA, Kandhamal

Financial Year

2020-21 to 2022-23
GUIDELINE FOR SELECTION OF CA FIRMS FOR CONDUCTING STATUTORY
AUDIT OF DRDA, KANDHAMAL FOR THE FY 2020-21 TO 2022-23

DISTRICT RURAL DEVELOPMENT AGENCY(DRDA): KANDHAMAL having 12 nos of
Blocks, 171 GPs and 10 to 15 Line Departments working for different Central Govt. &
State Govt. programmes like MGNREGA,PMAY-G,BPGY, lAP, DRDA Administration,
BGJY, MLALADG, GY, CC road, State & Central Finance commission Award etc.

DRDA: KANDHAMAL invites offers in TWO PARTS (Technical and Financial) from
interested Chartered Accountant Firms as mentioned in S1. No.03. The Chartered
Accountant Firms should submit their offer in the prescribed format.

1. SCOPE OF WORK:-
A.Conducting audit of books accounts and ancillary records and submit report

on yearly basis on various schemes and programmes.

Detailed activities of the services mentioned in Scope of Work are as follows:-

a) 100% verification of vouchers, Head of Account wise entries as Receipts & Payment
in Cash Book/ other financial statements.

b) Ensure arithmetical accuracy of all entries and all transaction recorded in
Subsidiary Cash Book, Stock Register and reflected in main Cash Book.

c) Prepare monthly analysis of Opening & Closing Balance taking unadjusted
advances and fund position in different banks and post office.

d) Reconciliation/Compilation of all Bank Accounts and Ledgers.
e) Ensure all financial transactions are recorded in Cash Book and reflected in Pass

Book and any deviation fund is to be reported to the authority immediately.
f] Ensure correctness of accounts and suggest necessary action points, if any for

rectification of same.
g) The CA Firm/Members of the firm shall visit at least two times in a month (i.e.

during period of audit).
h) Prepare the Trial balance and Annual Financial Statements i.e. Receipt & Payment

A/C, income & Expenditure A/C and Balance Sheet Scheme-wise and
Consolidated.
i) After completion of the assigned work, the CA Firm shall mandatorily give there
overall finding/views/ suggestions / comments etc. for proper maintenance of
accounts adopting latest available procedures.
2. TIME PERIOD OF ENGAGEMENT:-

The selected Chartered Accountant Firm will act as Statutory Auditor for one
Accounting Year i.e 2020-21 which may be renewed for another two years on
satisfactory completion of the assigned work. But the same Chartered Accountant
Firm shall not be engaged for consecutive second term i.e. beyond three years. The

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Agency, reserves the right to discontinue the services of the Chartered Accountant
Firm at any time during the period by serving one week notice.

TIME SCHEDULE:-

The selected firm should submit the audit report for the Financial Year 2020-21
within 45 working days from the date of engagement.

REPORTING

The Firm will submit the Audit Report of 2020-21 to the Project Director, DRDA,
Kandhamal.

GENERAL

The Firm will be given access to all information relevant for the purpose of
conducting the audit. This would normally include Books of Accounts, all
documents, correspondence and other information associated with DRDA,
Kandhamal during 2020-21. In addition to the Audit report and the annual
financial statement the form should submit audit observation.

3. Terms and conditions.
a) Registered with The Institute of Chartered Accounts of India (ICAI)and have
Income Tax Permanent Account Number (PAN)and Service Tax Registration.
b) Based at Odisha and empanelled as per latest order of Comptroller and Auditor
General of India (C & AG)for 2020-21.
c) Must have minimum two nos of partners. Single proprietorship firms are not
eligible.
d) Must not have been black listed by ICAI, any govt. Departments/
PSUs/ Autonomous Body.
e) The Audit is to be supervised by the partner(s) of the firm. It can't be
sublet/assigned to any other firm/person.
f) The EOI should be submitted in the form of technical and financial Bid in the
prescribed format and should be submitted separately in sealed cover. Both the
Bids should be put in one cover and cover should be superscribed as "EOI for
statutory Audit of DRDA, Kandhamal for 2020-21" . The envelop containing
technical Bid should be superscribed as "EOI for statutory Audit of DRDA,
Kandhamal for 2020-21- Technical Bid" and the envelop containing financial
Bid should be superscribed as "EOI for statutory Audit of DRDA, Kandhamal
for 2020-21- Financial Bid"
g) The Bids completed in all respect should be reach the office of the Project
Director, DRDA, Kandhamal by 27/4/2021 at 01.00 PM (By Registered/Speed
Post only). The technical Bid will be opened in the office of the Project Director,
DRDA, Kandhamal on the same date at 04.00 PM in presence of the committee

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members. The partners or their authorized representative of the firm may
remain present at the time of opening of technical Bid. No other person is allow
to participate in the opening. Successful Bidders will be intimated about the
date and time of opening of financial Bid by E-mail address given in technical
Bid.
h) Incomplete Bids or Bids not in prescribed format or without required
documents will be rejected.
i) The financial Bids with any cutting, overwriting or correction is liable to be
rejected.
j) All the particulars to be furnished regarding the firms and partnership should
be as on 01.01.2021.
k) The Bidders can download the Bid documents pasted in district Web-Site of
Kandhamal District.
1) If at any stage it is found that the particulars furnished are not correct or
incomplete, DRDA reserves the right to cancel the appointment and initiate
appropriate action against the firm and the partners thereof.
m) The authority reserve the rights to accept or reject any or all Bids without
assigned any reason thereof.
n) Not have been blacklisted by any govt or any other organization. Authorized
Signatory (s) of the firm to submit an undertaking to this effect.

0) An undertaking to the effect that no person of the CA firm have any interest in
their activates with any staff of DRDA,Kandhamal.

p) Submit relevant documents duly attested by authorized signatory in support of
the eligibility criteria given above.

q) The CA Firm should submit their offer in the prescribed format with tender
paper cost @ Rs. 1000/- (Rupees One Thousand) (Non-refundable) and EMD for
Rs. 5000/- (Rupees Five Thousand) (Refundable) only in shape of demand draft
drawn in favour of Project Director DRDA, Kandhamal payable at Phulbani
along with the expression of interest.

r) The firm who has conducted the audit of DRDA, Kandhamal for the financial
year 2017-18 to 2019-20 is not eligible to participate in the EO!.

4. Threshold limit of quoting the audit fees.

The minimum Audit fees to be quoted is Rs.36,000 / - (Thirty Six Thousand) Only per
year plus tax inclusive of all expenses. The firm quoting less then Rs. 36,000/-
(Excluding Tax) will be rejected.

5. Documents to be enclosed
a) Constitution Certificate of the firm as on 01.01.2021 issued by ICAL
b) Copy of partnership deed.

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c) Final accounts of the firm for the year 2017-18 to 2019-20 with copy ofITR-V
relating to those years.

d) GST Registration Certificate and up-to-date return.
e) Copy of appointment letter in support of experience in similar assignment in

any Govt. Department/ Institution.
f) Bank draft for Rs. 1000/ - in favour of Project Director, DRDA, Kandhmal

payable at Phulbani towards tender cost (Non-refundable).
g) Bank draft for Rs. 5000/- in favour of Project Director, DRDA, Kandhmal

payable at Phulbani towards EMD (Refundable).

6. Basic of evaluation

Sl Criteria Maximum Mark
15
No.
15
01 Number of partners (ACA-5Marks and
15
FCA-7.5 Marks). 20
05
. A member who is the partner of the firm
for less than 03 years as on 01.01.2021 10

will not be considered for the above 80
20
propose. 100

02 Firms having office in Kandhamal or

neighbouring district and conducted the

statutory and GP Audit of DRDA,

Kandhamal.

03 Experience in Statutory Audit of DRDA(01
Mark per DRDAper year)

04 Year of establishment (01 Mark per year)

05 CA (Inter)/ ICWA(Inter) employees (01

Mark per Staff)

06 Average turn over of last 03 years

Below Rs. 10 lakhs-O Mark

Rs 10 laksh to 20 lakhs- 3 Marks

Rs 20 laksh to 30 lakh s- 5 Marks

Rs 30 laksh to 40 lakhs- 7 Marks

Above 40 lakhs- 10 Marks

Total
Financial Bid

Total Point

The financial Bid will be opened for the bidders who will score 60 marks
or more in the technical Bid.

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Technical Bid for Statutory Audit of DRDA Kandhamal

1. Name and address of the firm: _

2. Contact No. D Partnership D
3. Email Id:
4. Alternate email Id: II

5. Constitution:
(Please tick)

6. Date of establishment II

(DD/ MM/YYY)

7. No. of branches with complete

postal address:

8. Name and contact No. of the in-charge of the branch

9. Details of partners

81. Name FCA/ACA Membership Date of
No. Joining the
No
firm as
_12_artner

1.
2.
3.
4.
5.

SIPage
10. Details of semi-qualified (CA(Inter)employees on the roll of the firm

S1. Name Qualification

No.

1

2

3

4

5

6

11. Gross turnover of the firm return of last three years.

Financial Year G.T.1. (in Rupees) excluding reimbursement of
Service Taxi GST & Expenses

2017-18

2018-19

2019-20

Average
Turnover of
above three

12. Experience of the firm in statutory audit of DRDA

S1. NameofDRDA Year of Audit

No.

Place: Seal & Signature
Date:
(Full Name of the

Partner] _

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Undertaking

I, ____________________________________________ partner of

__________________ (Name & Address of the CA Firm), hereby

undertake that neither our firm nor any partner(s) of our firm were debarred/
blacklisted by the Institute of Chartered Accountants of India, SEBI, any Central/
State Governments undertakings, Autonomous or Statutory Body. We, further
undertake that no case(s) is pending against our firm/ partners before ICAI, any
courts in India for any professional misconduct.

I also undertake, that no person of the firm / partner is related to any employee of the
DRDAnor have any interest in their activities.

Place: Seal & Signature
Date:
(Full Name of the

Partner) _

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Financial Bid

Our unconditional Rate for Statutory Audit of DRDA, Kandhamal is as follows.

Rate per year for Statutory Audit of DRDA, Kandhamal excluding GST
but including all other expenses, fees etc.
Rs.
Rupees.

Place: Seal & Signature
Date:
Full Name of the Signing

Partner _

Note: Rate quoted in any other format and / or conditional rate will make the tender
liable to be rejected.

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