TAMILNADU TRANSMISSION CORPORATION LIMITED
TENDER DOCUMENT FOR

TANTRANSCO INTERNAL AUDIT

Pre-Bid Meeting : 10.03.2021 @ 14.00 Hrs

Opening Date of submission of tender : 03.03.2021 @ 14.00 Hrs

Last Date & Time of submission of tender : 22.03.2021 @ 14.00 Hrs

Opening Date & Time of tender : 23.03.2021 @ 15.00 Hrs

Tender Inviting Authority : Senior Deputy Chief Internal Audit Officer

Tender Specification No : SrDCIAO/No-1/Internal Audit/2021

Service Provider: National Informatics Centre
Website for online bid submission: https://tntenders.gov.in/ or
https://tntenders.gov.in/nicgep/app
INSTRUCTION TO BIDDERS
FOR SUBMISSION OF ONLINE BIDS

The bidders are required to submit soft copies of their bids electronically on the
TAMILNADU E PROCUREMENT Portal, using valid Digital Signature Certificates. The instructions
given below are meant to assist the bidders in registering on the TAMILNADU E PROCUREMENT
Portal, prepare their bids in accordance with the requirements and submitting their bids online
on the TAMILNADU E PROCUREMENT Portal. More information useful for submitting online bids
on the TAMILNADU E PROCUREMENT Portal may be obtained at:
https://tntenders.gov.in/nicgep/app

REGISTRATION
Bidders are required to enroll on the e-Procurement module of the Tamilnadu E procurement
(URL: https://tntenders.gov.in/nicgep/app

1) by clicking on the link “Online bidder Enrollment” on the TAMILNADU E
PROCUREMENT Portal which is free of charge.

2) As part of the enrolment process, the bidders will be required to choose a unique
username and assign a password for their accounts.

3) Bidders are advised to register their valid email address and mobile numbers as part of
the registration process. These would be used for any communication from the
TAMILNADU E PROCUREMENT Portal.

4) Upon enrolment, the bidders will be required to register their valid Digital Signature
Certificate (Class II or Class III Certificates with signing key usage) issued by any
Certifying Authority recognized by CCA India (e.g. Sify / nCode / eMudhra etc.), with
their profile.

5) Only one valid DSC should be registered by a bidder. Please note that the bidders are
responsible to ensure that they do not lend their DSC’s to others which may lead to
misuse.

6) Bidder then logs in to the site through the secured log-in by entering their user ID /
password and the password of the DSC / e-Token.
SEARCHING FOR TENDER DOCUMENTS
1) There are various search options built in the TAMILNADU E PROCUREMENT Portal, to
facilitate bidders to search active tenders by several parameters. These parameters
could include Tender ID, Organization Name, Location, Date, Value, etc. There is also an
option of advanced search for tenders, wherein the bidders may combine a number of
search parameters such as Organization Name, Form of Contract, Location, Date, Other
keywords etc. to search for a tender published on the TAMILNADU E PROCUREMENT
Portal.
2) Once the bidders have selected the tenders they are interested in, they may download
the required documents / tender schedules. These tenders can be moved to the
respective ‘My Tenders’ folder. This would enable the TAMILNADU E PROCUREMENT
Portal to intimate the bidders through SMS / e-mail in case there is any corrigendum
issued to the tender document.
3) The bidder should make a note of the unique Tender ID assigned to each tender, in
case they want to obtain any clarification / help from the Helpdesk.

PREPARATION OF BIDS
1) Bidder should take into account any corrigendum published on the tender document
before submitting their bids.
2) Please go through the tender advertisement and the tender document carefully to
understand the documents required to be submitted as part of the bid. Please note the
number of covers in which the bid documents have to be submitted, the number of
documents - including the names and content of each of the document that need to be
submitted. Any deviations from these may lead to rejection of the bid.
3) Bidder, in advance, should get ready the bid documents to be submitted as indicated in
the tender document / schedule and generally, they can be in PDF / XLS / RAR /
DWF/JPG formats. Bid documents may be scanned with 100 dpi with black and white
option which helps in reducing size of the scanned document.
4) To avoid the time and effort required in uploading the same set of standard documents
which are required to be submitted as a part of every bid, a provision of uploading such
standard documents (e.g. PAN card copy, annual reports, auditor certificates etc.) has
been provided to the bidders. Bidders can use “My Space” or ‘’Other Important
Documents’’ area available to them to upload such documents. These documents may
be directly submitted from the “My Space” area while submitting a bid, and need not be
uploaded again and again. This will lead to a reduction in the time required for bid
submission process.

SUBMISSION OF BIDS
1) Bidder should log into the site well in advance for bid submission so that they can
upload the bid in time i.e. on or before the bid submission time. Bidder will be
responsible for any delay due to other issues.
2) The bidder has to digitally sign and upload the required bid documents one by one as
indicated in the tender document.
3) Bidder has to select the payment option as “offline” to pay the tender fee / EMD as
applicable and enter details of the instrument.
4) Bidder should prepare the EMD as per the instructions specified in the tender document.
The original should be posted/couriered/given in person to the concerned official, latest
by the last date of bid submission or as specified in the tender documents. The details of
the DD/any other accepted instrument, physically sent, should tally with the details
available in the scanned copy and the data entered during bid submission time.
Otherwise the uploaded bid will be rejected.
5) Bidders are requested to note that they should necessarily submit their financial bids in
the format provided and no other format is acceptable. If the price bid has been given
as a standard BOQ format with the tender document, then the same is to be
downloaded and to be filled by all the bidders. Bidders are required to download the
BOQ file, open it and complete the white coloured (unprotected) cells with their
respective financial quotes and other details (such as name of the bidder). No other cells
should be changed. Once the details have been completed, the bidder should save it
and submit it online, without changing the filename.
6) The server time (which is displayed on the bidders’ dashboard) will be considered as the
standard time for referencing the deadlines for submission of the bids by the bidders,
opening of bids etc. The bidders should follow this time during bid submission.
7) All the documents being submitted by the bidders would be encrypted using PKI
encryption techniques to ensure the secrecy of the data. The data entered cannot be
viewed by unauthorized persons until the time of bid opening. The confidentiality of the
bids is maintained using the secured Socket Layer 128 bit encryption technology. Data
storage encryption of sensitive fields is done. Any bid document that is uploaded to the
server is subjected to symmetric encryption using a system generated symmetric key.
Further this key is subjected to asymmetric encryption using buyers/bid openers public
keys. Overall, the uploaded tender documents become readable only after the tender
opening by the authorized bid openers.
8) The uploaded tender documents become readable only after the tender opening by the
authorized bid openers.
9) Upon the successful and timely submission of bids (ie after Clicking “Freeze Bid
Submission” in the portal), the portal will give a successful bid submission message & a
bid summary will be displayed with the bid no. and the date & time of submission of the
bid with all other relevant details.
10) The bid summary has to be printed and kept as an acknowledgement of the submission
of the bid. This acknowledgement may be used as an entry pass for any bid opening
meetings.

ASSISTANCE TO BIDDERS
1) Any queries relating to the tender document and the terms and conditions contained
therein should be addressed to the Tender Inviting Authority for a tender or the relevant
contact person indicated in the tender.
2) Any queries relating to the process of online bid submission or queries relating to
TAMILNADU E PROCUREMENT Portal in general may be directed to the 24x7
TAMILNADU E PROCUREMENT Portal Helpdesk.
**************
NOTICE INVITING TENDER
TAMILNADU TRANSMISSION CORPORATION LIMITED

TERMS OF REFERENCE FOR OUTSOURCING OF INTERNAL AUDIT

1. BACKGROUND

The erstwhile Tamil Nadu Electricity Board has been re-structured into TNEB Ltd as
Holding Company and Tamil Nadu Generation and Distribution Corporation Ltd.
(TANGEDCO) & Tamil Nadu Transmission Corporation Ltd. (TANTRANSCO) as two
subsidiary companies.

TANTRANSCO is mainly engaged in transmission activities ie. to plan, build, operate
and maintain intra-state transmission system 66 KV and above level to facilitate
transmission of electricity from its source to load centers in a secured, reliable and
economic manner.

TANTRANSCO is having the following account rendering units throughout the state of
Tamil Nadu.

(i) Transmission Project executing circles - 5

At Chennai, Salem, Trichy, Coimbatore & Madurai - 2
(ii) Protection and Communication circles

At Madurai and Coimbatore

(iii)Wind Energy at Tirunelveli& Udumalpet - 2
9
(iv)Operation circles -

At Korratur (Chennai), Sriperumbudur (Chengleput),
Villupuram, Thiruvallam, Salem, Trichy, Madurai,

Coimbatore & Tirunelveli.

(v) TANTRANSCO Headquarters at Chennai - 5
3
(vi)State Load Despatch Centre at Chennai, Erode & Madurai -

Each circle office is having their Division offices under their geographical
jurisdiction.

2. PURPOSE

To have proper control over the financial activities and to comply with the provisions
of Companies Act, 2013, internal audit is required to be conducted in all offices of
TANTRANSCO to assess / review/recommend / comment whether accounting /financial/
operational/maintenance systems are reliable/effective /efficient and whether the relevant
Acts, rules, guidelines, instructions and all relevant policies are adopted/followed etc. in
order to ensure prevention of/ early detection of misappropriation/ fraud/misapplication
/irregularities/negligence etc. for improving operational control and efficiency and to
ensure a strict internal control system commensurate with the size of the organization.

The Internal Audit service is responsible for providing an independent audit of the
entire project and operational activities, financial or otherwise. It should provide a service
to the whole organization, including all the levels of management. It is not an extension of,
nor a substitute for, good management, although it can have a role in advising
management. The Internal Audit service is responsible for evaluation and reporting to
Audit Committee through JMD/Finance and thereby providing assurance on the
arrangements for risk management, control, governance & quality of data.

Based on above, invites tenders from CA firms to conduct internal audit for the
current financial year 2020-21 & FY 2021-22.

3. ELEGIBILITY CRITERIA

Firms must qualify in the following minimum criteria:

Sl. Minimum
Criteria
No. Particulars
5 partners
Number of Full Time Partners associated with
Rs. 1
1 the firm for not less than 3 years and crore

shall be a member of ICAI. 5
years
Turnover of the firm

2 (Annual turnover of the firm in each of last

three financial years i.e 2017-18, 2018-19 &

2019-20)
3 No. of Years of Firm Existence

4 No. of assignments of Statutory

Audit/Internal Audit of Corporate/PSUs 2
Assignments
entities [except Bank / Branch Audit] having

an average turnover of not less than Rs 100

crores in the last 3 years.

Any firm not qualifying these minimum criteria need not apply and their proposal
shall be summarily rejected.

Supporting Documents for Eligibility Criterions:

Following supporting documents must be submitted by the firm along with the
technical proposal:

i. For Sl. No. 1 above, the firm must submit copy of Membership Certificate
of the partners issued by the Institute of Chartered Accountants of India.

ii. For Sl. No. 2, the firm must submit a copy of the balance sheet & Income
& Expenditure Account for the last three years.

iii. For Sl.No.3, the proof for registration of the firm / its existence shall be
submitted.
iv. For Sl. No. 4, the firm must submit a copy of the appointment letters and

certificate of work completion from the auditee organizations and Annual reports
evidencing the turnover of the auditee organizations. Bank/Branch Audit of any Bank
shall not be considered while taking into account the total number of assignments.

4. SELECTION CRITERIA (POINT ALLOCATION) FOR SELECTION OF
AUDIT FIRMS / LLPs

Sl. Particulars Points to be allocated Maximum
Points
No.

1. Number of Completed 2(two) points per year 20 (twenty)

Years of existence over and

since continuing as above the minimum period

Partnership Firm / of 5 years (as per the

Registration of the Limited certificate issued by

Liability Partnership Firm Institute of CA. Fraction

of the year to be ignored)

2. Number of Partners in the a. 2(two) points for
Firms each Partner who is 20 (twenty)
ACA .
/ Limited Liability
Partnership Firm who are b. 2(two) additional point
with the Firm / LLP for a for each Partner for
minimum period of one CISA/DISA
year as on date of opening
of EOI.

3. No. of Qualified Assistants 2 (two)points per Qualified 20 (twenty)

(Chartered Accountants) Assistant

employed with the Firm /

LLP

4. No. of Semi-qualified 1 (one) point per Semi- 10 (ten)

Assistants (Chartered qualified

Accountant Intermediate) Assistant

employed with the Firm /

LLP

5. Experience of the Firm / 2(two)points per 10 (ten)

LLP in Power sector as completed year of Audit

Statutory/Internal Audit (fraction of the year to be

6. Experience of the Firm / i2g(ntworoe)d) points per 10 (ten)

LLP in other (other than completed year of Audit

Power sector) sectors (fraction of the year to be

/industries as Statutory / ignored)

Internal Auditors.

7. No. of Branches 2(two)points per branch 10 (ten)

Total 100
Points (hundred)

The Cut-off date for calculation of number of year (s) will be the
Tender Opening Date. Accordingly, any fraction of the year will be ignored
for calculating number of years.

The bid evaluation will be done taking into account technical factors in addition to
cost factors. A weightage of 60% is given to the technical qualification and a weightage of
40% is given to the Cost factors.

The Bid Scores are calculated as follows:

Bid Score Calculation

B  T  X  C low  Y
T high C

Where,

B = evaluated bid score

C = financial bid price of the concerned bidder
C low = financial bid price of the bidder who has quoted the lowest price
T = Techno-commercial bid score of the concerned bidder
T high = Techno-commercial bid score of the bidder scoring the highest in technical
evaluation
X = weight of the Technical Score weight assigned to Techno-commercial bid
Y = Weight of the Evaluated Bid Price

For the purpose of calculation of score:

“X” in the Evaluated Bid formula = 60 % (Sixty percent)
“Y” in the Evaluated Bid formula = 40% (Forty percent)

Supporting Documents for Eligibility Criteria:

1 . Registration certificate of the Partnership Firms / LLPs issued by the Institute of
Chartered Accountants of India and / or Institute of Cost Accountants of India.
Information related to year of establishment of Head Office & Branch Office(s),
addresses, details of Partners, their Membership nos., date of joining, etc. as
indicated in the Certificate will be treated as conclusive and final information for
evaluation.

2. In respect of Partners, following docum ents may also be uploaded:
a) Certificates of ACA/FCA as issued by Institute of Chartered
Accountants of India and .

b) Certificates of DISA/CISA, if any, issued by the respective Institutes.

3. Membership certificates / Final Pass Certificate / Mark-sheet of the Qualified
Assistants issued by the Institute of Chartered Accountants of India.

4. Certificates / Mark-sheets of Chartered Accountants (Inter) issued by the
Institute of Chartered Accountants of India as evidence of qualifications of
Semi-Qualified Assistants.

5. Joining Certificate issued by the Firm / LLP on their Letter-head, duly sealed
and signed for each Qualified Assistants / Semi-Qualified Assistants

6. Copy of Appointment letter for each year for substantiating the experience on
Statutory / Internal Audit against each of the following categories:
a) Power Sector Companies
b) Other than Power Sector Companies

7. Copy of PAN Card.

8. Copy of GST Registration.

5. SCOPE OF WORK

The Internal Audit Service will consider the adequacy of controls, necessary to
secure propriety, economy, efficiency and effectiveness in all areas. It will seek to
confirm that management have taken the necessary steps to achieve these objectives
and manage the associated risks.

The scope of Internal Audit work should cover all project, operational and
management control and should not be restricted to the audit of systems and controls
necessary to form an opinion on the financial statements.

The Internal audit will be carried out in accordance with the relevant
standards(standard on internal audit SIA 2) of auditing, and will include such tests and
controls as the auditor considers necessary under the circumstances. Major areas to be
covered during the internal audit of projects/ sub-stations/Operations offices and
other audit units of TANTRANSCO are as follows:

1. Procurement and Works contracts including O&M contracts

2. Finance & Accounts areas

3. Revenue streams of the company

4. Administration related areas

5. Stores

6. Land acquisition/purchase and registration

7. Utilisation of grants
8. Operation & Maintenance of sub-station/Transmission Line
9. Review of implementation of System and procedures of the

company

10. Testing of the Internal Control / Internal Financial Controls (IFC).

11. Compliance with manuals, policies, delegation of powers, laws and
regulations including all statutory requirements.

12. Reliability of financial and other information provided to

management and stakeholders, including that used in decision
making.

13. Conducting special assignments and investigations on behalf of
the Audit Committee/Directors into any matter or activity

affecting the probity, interests and efficiency of TANTRANSCO.
14. Checking the efficacy of IT packages utilized in TANTRANSCO

including the ERP system under implementation.
15. To monitor the achievement of organizational objectives.
16. To identify, assess and suggest to manage risks to those objectives.
17. To advise on, formulate and evaluate policy within the responsibilities of the

Board of Directors.
18. Identify areas of significant inefficiencies in existing systems and suggest

necessary
remedial measures;

AREA AND EXTENT OF COVERAGE OF AUDIT

S. Description for FY In Each
2020-21 Quarter
No. for FY 2021-
22
Procurement and Works contracts including O&M
1. contracts valuing more than

- Rs.50 lakhs incase of HQ PO placing authorities
- Rs. 2 lakhs incase of all other circles.

(a) Verification of all contracts awarded as per the 10% 100%
approval of the competent authority

(b) Compliance of all contract terms 25% 100%

(c) Final Bills settlement 50% 100%

Finance & Accounts including commercial aspects 100% 100%
2.

Verification of bank reconciliation statements
of all banks

Physical verification of cash and cheque 31.03.202 One time in
1 a quarter
Scheme ledgers for capital schemes 100% 100%

Billing of all revenue streams of the company 25% 50%

Work Order closing and capitalisation of 100% 100%

assets(more than 25 lakhs) 50% 100%
Deposit Contribution Works (DCW) related 10% 50%

Work orders valuing more than Rs.50 lakhs 50% 100%
To check the inter-unit and inter-company

transactions of more than Rs.1 crore.
Utilisation of funds and fund indents

Monthly Statement of Accounts 3 100%
Compliance of IT, GST provisions months 100%

10%

4MM & Stores
3.

Stores Department viz. Documentation and 2 12
months months
(a) Procedure

Controls over Material receipt, issuance & 3 12

(b) consumption booking procedures, Inventory Months months

valuation etc.

Adjustments for returns, shortages, damages 25% 100%

(c) and unserviceable stores and materials at

sites As at All Quarter

(d) Stock Reconciliation with financial records year end

end

(e) Inventory levels 3 12

months months

(f) Physical verification at Stores As on At the end

31.03.202 of all

1 quarters

Information Technology and ERP Department --- 100%
4.

(a) SAP applications/modules

(b) Information Technology Department inter 10% 100%
alia covering
Evaluation of System & Process to secure
IT Assets & Data. Verification of
compliances to Company’s IT Policy and
The scope will also include the following
i) To give technical guidance to Finance & Accounts Department of TANTRANSCO to
resolve the queries raise by Statutory Auditor/AG auditor.
ii) To plug loopholes, which might have crept in the system due to passage of time and
complacency on the part of persons particularly, engaged in financial concurrences,
release of payments, updating accounting records, authorizations as per Financial
Accounting System etc.

All work done by the Internal Audit Service should be properly documented, evidenced and
filed for any reference. The documentation shall comply with the guidelines prescribed by the
ICAI.

6. INTERNAL AUDIT REPORTS

The quarterly Internal Audit report by each Audit firm should be structured in a manner to
provide the following:
(a) audit observations; (b) implications of the observations; (c) suggested
recommendations; (d) management‘ s comments/agreed actions and (e) status of actions
on the previous quarter audit recommendations.

Interim audit report in respect of any errors of recurring nature or any error of serious
nature shall however be submitted immediately on observation of such an error.

In addition, the consolidated internal auditor should prepare and submit a comprehensive
report for each quarter, highlighting the critical issues which require the immediate attention
of TANTRANSCO. The consolidated internal auditor should discuss the results of audit with
the Joint Managing Director (JMD) / Finance of TANTRANSCO and the Audit Committee, as
and when requested.

The consolidated report shall be submitted in triplicate for each quarter along with a soft
copy on CD form.

7. DELIVERY SCHEDULE :

The Internal Audit Report shall be prepared as one report for FY 2020-21 and for
each quarter of financial year 2021-22 by each CA firm, and four such reports shall be
submitted by the auditors for each region/Circle covered, covering the scope of work assigned.
One consolidated IA report need to be submitted by each CA firm, to management and
Consolidation Auditors.

A Final Internal Audit report covering entire FY 2020-21 and for each quarter of FY
2021-22 will have to be submitted to the management by the consolidation Internal Auditor,
duly consolidating all reports from CA firms on the corrective action to be taken to ensure
better efficiency in the functions of TANGEDCO.

The timeline for the quarterly report shall be;

Quarter Each Circle reports Consolidated Report

FY 2020-21 Before end of May’21 Before 15th June’21

I of 2021-22 Before end of Aug’21 Before 15th Sep’21
II of 2021-22 Before end of Nov’21 Before 15th Dec’21

III of 2021-22 Before end of Feb’22 Before 15th Mar’22

IV of 2021-22 Before end of May’22 Before 15th June’22

FINAL REPORT ------ Before end of June’22

Effective co-ordination shall be ensured among CA firms for adhering the reporting
commitments to the management.

8. RIGHTS OF THE INTERNAL AUDITOR

The Internal Auditors has rights of access to all TANTRANSCO records, information
and assets which considers necessary to fulfill the responsibilities. The Internal auditors
conducting internal audit in each jurisdiction shall also have direct access to JMD/Finance,
TANTRANSCO for reporting on the issues encountered. Similarly, the consolidated Internal
Auditor shall have a right to direct access to the JMD Finance and the Audit Committee, duly
getting prior appointment. The Consolidated Internal Auditor has right to formulate the pattern
of reports to be submitted by all other Internal Auditors engaged by TANTRANSCO in various
jurisdiction, for consolidation purposes.

9. RESPONSIBILITY

The responsibility of the Internal Auditor would be:

 Develop a flexible annual internal audit plan using an appropriate risk based
methodology, including any risks or control concerns identified by management, and
submit that plan to the audit committee for review and approval as well as periodic
updates.

 Implement the annual internal audit plan, as approved, including as appropriate any
special tasks or projects requested by management and the audit committee.

 Maintain a professional audit staff with sufficient knowledge, skills, experience, and
professional certifications to meet the requirements of this Charter.

 Evaluate and assess significant merging/consolidating functions and new or changing
services, processes, operations, and control processes coincident with their
development, implementation, and/or expansion.

 Issue periodic reports to the audit committee and management summarizing results of
audit activities, including significant audit issues and management action plans.

 Keep the audit committee informed of emerging trends and successful practices in
internal auditing.

 Assist in the investigation of significant suspected fraudulent activities within the
organization and notify management, the external auditors and the audit committee of
the results.

 Consider the scope of work of the external auditors and regulators, as appropriate, for
the purpose of providing optimal audit coverage to the organization at a reasonable
overall cost.

 In turn, the Internal Audit Service agrees to comply with any requests from the external
Auditors from TANTRANSCO’s Internal Audit Division for access to information, files or
working papers obtained or prepared during the audit work that they need to discharge
their responsibilities.
10.Commercial terms :

I. EARNEST MONEY DEPOSIT :

1) EMD of Rs.2000/- (Rupees two thousands only) shall be paid by way of Account transfer or

RTGS/NEFT as follows:

TANTRANSCO Account No 0911201022266
Name of Bank Canara Bank
IFSC code CNRB0000911

The Earnest Money Deposit specified above should be in the form of NEFT/RTGS as mentioned above for
the above amount. Scanned copy of the E-receipt duly reflecting the UTR Number shall be uploaded . The EMD
amount has to be received in TANTRANSCO account through e payment, 2 hours before closing time of
tender). EMD amount received beyond tender closing time will be summarily rejected. The EMD will
not carry any interest. The Earnest Money Deposit will be refunded to the unsuccessful tenderers on
application after intimation of the rejection/ non-acceptance of their tender. Any other mode of
payment of EMD other than specified shall not be accepted and the tenders shall be rejected if EMD is
not paid in the prescribed manner.

The Earnest Money Deposit made by tenderer will be forfeited after tender opening if:
(a) he withdraws his tender or backs out after acceptance.
(b) he withdraws his tender before the expiry of validity period stipulated in the Specification or fails to
remit the Security Deposit.
(c) he violates any of the provisions of these regulations contained herein.
(d) he revises any of the terms quoted during the validity period.
(e) in the event of documents furnished in the offer being found to be bogus or the
documents contain false particulars.
II. SECURITY DEPOSIT :

The Successful tenderer will have to pay a Security Deposit of 5% of the total value of the
Contract in the form of electronic mode of payment or D.D or Banker’s Cheque or pay order or
irrevocable Bank Guarantee (if award value exceeds Rs.10 lakhs).

The successful tenderer will have to furnish the Security Deposit within 30 days from the
date of receipt of award of contract. The security deposit will not carry any interest. In the event of
failure to remit Security Deposit cum performance Guarantee within the prescribed period, the EMD
shall be forfeited and order will be cancelled. The belated payment of security deposit shall not be
accepted. Failure to comply with the terms regarding Security Deposit set out in the contract order
within the stipulated time by the successful tenderer will entail in the cancellation of the contract
without any further reference to the supplier.

The Security Deposit will be refunded to the FIRM only if the contract is completed to the
satisfaction of the TANTRANSCO. If the TANTRANSCO incurs any loss or damages on account of
breach of any of the clauses or any other amount arising out of the contract becomes payable by the
FIRM, then the company will, in addition to such other dues that he shall have under law, appropriate
the whole or part of the security deposit and such amount that is appropriated will not be refunded
to the FIRM.

The Security Deposit will be released on completion of contract and closure of P.O. In case of
the requirement arising for extension of the Bank Guarantee, the extended Bank Guarantee shall
have to be submitted to TANTRANSCO within the date of expiry of the existing Bank Guarantee. In
case of failure to submit such extended Bank Guarantee within the due date (expiry date),
TANTRANSCO shall invoke the Bank Guarantee by addressing the Bank directly.

11. OTHER TERMS AND CONDITIONS:

i. Firms selected by TANTRANSCO shall maintain ethics of faith and the
information provided by TANTRANSCO shall be kept strictly confidential. The
firm shall execute―Con identiality Non-Disclosure Agreement before
commencement of the Internal Audit Assignment.

ii. The company can determine the manner and intervals in which the Internal
Audit shall be conducted and reported to the Board to comply with the
Companies Act, 2013 and the relevant rules made thereunder.

iii. In case of any dispute, the decision of Chairman, TANTRANSCO shall be final and
binding.

iv. All assignments shall be carried out with due diligence maintaining quality of
work done and in least possible time.

v. All reporting including MIS shall be done on concurrent basis as required by
TANTRANSCO from time to time.

vi. TANTRANSCO reserves the right to cancel selected firms, if it considers
necessary.

vii. The Audit work being conducted by the firm will be subject to supervision by
TANTRANSCO as and when required to ensure that the work is progressing as
per agreed plan.

viii. In case of non-fulfillment of assignment issued by TANTRANSCO, TANTRANSCO
will be entitled to cancel the audit work without any obligations.

ix. The successful firm shall not be entitled to claim any additional amount for any
reason whatsoever for the above audit work.

x. TANTRANSCO reserves the right to reject any or all offers received without
assigning any reasons.

xi. These are only proposed draft terms and conditions and can be modified at any
time by the TANTRANSCO at its sole discretion.

xii. The Audit party will consist of sufficient number of experienced and qualified
professionals in relevant field.

12. PRICE SCHEDULE :

The internal audit work may be covered for all 5 General Construction Circles, 9 Operation
Circles, 2 Protection and Communication Circles, 3 State Load Despatch centres, 2 Wind
Energy circles and HQ accounting units. The entire TANTRANSCO circles/offices are
regrouped into 7 segments for Internal Audit assignments purpose.

TANTRANSCO- Internal Audit Coverage Chart

Sl. No. Jurisdiction Circles
1. Funds/HQ
1 Consolidation 2.Resources/HQ
3.Central Payments/HQ
and Head Quarters 4.Cash Compilation/HQ
5.SLDC/Chennai
2 Chennai 1.GCC/Chennai
2.Operations/Korattur
3 Trichy 3.Operations/Chengapattu at Sriperambadur
4. Operations/Thiruvalam at Vellore
4 Salem 1.GCC/Trichy
2.Operations/Trichy
5 Madurai 3.Operations/Villupuram
1.GCC/Salem
6 Coimbatore 2.Operations/Salem
3.SLDC/Erode
7 Tirunelveli/Region 1.GCC/Madurai
2.Operations/Madurai
3.Protection & Communication/Madurai
4. SLDC/Madurai
1.GCC/Coimbatore
2.Operations/Coimbatore
3.Protection & Communication/ Coimbatore
4. Wind Energy/Udumalpet
1.Operations/Tirunelveli
2.Wind Energy/ Tirunelveli

Note :

i. Price Bid should be downloaded from NIC portal and to be filled
up for submission in portal

ii. Price should be quoted for each jurisdiction seperately and for
each year seperately. For the Jurisdiction not preferred, CA
firm may mention as “not quoted” against such
jurisdiction.

iii. The tender price is to be in Indian currency.
iv. The bid should be kept valid for 90 days from the tender
opening date
v. The price is firm and fixed throughout the agreement

period.
vi. All out of pocket expenses shall also be taken care while

quoting fees for the assignments.
vii. The Fees for consolidation work and Internal Audit of HQ

units (Jurisdiction 1 above) shall be quoted together.

13. CONTENTS OF THE TENDER PROPOSAL :

This is an open tender. The bid document should be in a sealed condition superscripted with the
tender No. SrDCIAO/No-1/Internal Audit/2021. The tender shall be addressed to the Senior
Deputy Chief Internal Audit Officer, NPKRR Maaligai, No.144, Anna Salai, Chennai -600 005.

The Bid Qualifying documents and the price bid will be opened on due date (as per Notice
for Invitation of Tender). The tender cover must contain the following:

- All documents as evidence for Eligibility criteria and selection

criteria;
- The curricula vitae of the staff who will be available for the

duration of the work;
- An undertaking to ensure continuity of staff on the project;
- Details of staff training and development policies and

procedures, with specific mention of employment equity
policies;
- Price bids as per Form for Fees for any of / all of the
Jurisdiction in tender.

14. Validity of Fees :

The tender price is to be in Indian currency and must include applicable taxes and the firm must
complete the price table as in Form for FEES. The quoted tender price shall be valid for a
period of 90 days from the opening date of tender. The price is firm and fixed throughout the
agreement period.

15. Evaluation of Bids

The schedule of fees quoted by eligible CA firms will be evaluated based on all
inclusive fees, duly including any out of pocket expenses, taxes & duties, etc. Though the
fees for internal audit has to be quoted separately for each year FY 2020-21 & 2021-22, the
evaluation will be done for each jurisdiction considering fees for both the year together.
Separate evaluation of bids for each Internal Audit jurisdiction above will be made and CA
Firm who got highest evaluation marks under QCBS will be considered for awarding of
Internal Audit assignment for each such jurisdiction. TANTRANSCO reserves the right to
consider jurisdiction wise evaluation.

The CA firm may choose to quote any number of jurisdictions depending on their
capacity to carry out the Internal Audit assignments. The fees shall be quoted for each
jurisdiction separately and shall not be clubbed together, since assignments would be awarded
on jurisdiction basis.

All the qualified CA firms will be empanelled by TANTRANSCO and will be assigned
internal audit work based on the ranking order as per QCBS. In case the successful CA firm
unable to take up the assignment or TANTRANSCO not satisfied with their performance, the
firm which is ranking next will be assigned the internal audit work.

16. PAYMENT OF AUDIT FEES
The payment of Audit Fees as fixed will be made only after completion of Audit Work

and submission of Audit Report for every half year on pro rata basis. Completion of Audit
includes conduct of audit, submission and discussion of report with TANTRANSCO.
TANTRANSCO will not pay any advance to the selected audit firm under any circumstances.
Bill for Audit Fees will be submitted to the Chief Internal Audit Officer, TANTRANSCO along
with a certificate indicating that audit work has been completed as per the agreed terms
and conditions.

TANTRANSCO shall cause payment to the Audit Firm to be made within 30 days from the
date of receipt of the bill along with supporting documents. Tax as applicable will be
deducted at source and tax deducted certificate will be issued as per the law in force.

17. PENALTY

The quarterly Internal Audit reports shall have to be submitted as per the delivery
schedule indicated in the order. In case of delay in deliverable, liquidated damages of 0.5% of
Bills will be recovered for every completed week of delay with a maximum limit of 10% of the
Internal Audit assignment value. The penalty recoverable is subject to GST and the same will
also be recovered along with penalty.
CHECK LIST
(SPECIFICATION No.- SrDCIAO/No-1/Internal Audit/2021 Due date of submission on 22.03.2021)

(TO BE KEPT WITH TENDER DOCUMENTS & BIDS)

INSTRUCTIONS:
(a) Strike off, whichever is not applicable
(b) Separate sheets should be used, wherever necessary:

Sl. PARTICULARS BIDDER's
RESPONSE
No

1 Name & Address of the Firm / Company

(a) Registered Office

(b) Factory / works Address

(c) Fax No.

(c) Telegraphic Address

2. Name, Designation & Address of the person signing the tender YES / NO
YES / NO
3. Copy of Certificates YES / NO
- ICAI REGISTRATION YES / NO
- IT PAN
- GST IN YES / NO

4. Whether the copies of letters of audit executed should be YES / NO
uploaded as required in this specification. YES / NO
YES / NO
5. Whether the Annual Turnover of the FIRM during any one of
the last three years (2016-17, 2017-18 & 2018-19) exceeds
Rs.1 Crores .

6 Whether the proof for evidence therefor has been uploaded as
required in this Specification
2016-17 :
2017-18 :
2018-19 :
Sl PARTICULARS BIDDERS
RESPONSE
No
NEFT/RTGS/A
7 EARNEST MONEY DEPOSIT CCOUNT
TRANSFER
(a) Mode
Amount : Rs.2000/-

(Copy of the e receipt for EMD transferred should be uploaded).

8 VALIDITY OF BIDS: YES / NO
Whether your offer is valid for a period of 90 days from the date
of opening of Bids (Offers with validity period of less than 90
days are liable to be rejected)

9 PRICE: YES / NO
(a) Whether the price quoted is FIRM YES / NO
(b) Whether the following break ups for the quoted Unit Price
(All-inclusive price excluding GST) have been mentioned in
he Specification

Basic Fees
GST..... %

10 Whether you are agreeable for the following clauses specified in
the Specification:

(a) Payment Terms (Clause-6) YES / NO

(b) Security Deposit (Clause-7 YES / NO

(c) Completion period (Clause-8) YES / NO

(d) Liquidated Damages (Clause-10) YES / NO

Date : SIGNATURE
Place : NAME
ROLE IN THE FIRM
(Affix Seal of the FIRM)

FORMAT OF APPLICATION
1. Name of the Partnership Firm / LLP:

2. Details of the Partnership Firm / LLP:
(a) Registration of the Institute :Institute of Chartered Accountants

(b) Type of Partnership Firm : Partnership Firm / LLP (c) Registration No.
of the Partnership Firm / LLP:

(d) Date from which continuing as Partnership Firm
/ Registration of LLP firm (whichever is earlier):

3. Details of Head Office& Branch Office(s):

Head Office: State / UT of Head Office of Contact E-mail
Address

Audit Partnership Firm/ No(s)/Fax/

LLP Mobile No.

Branch Office 1 State / UT of Head Office of Contact E-mail
Address

Audit Partnership Firm/ No(s)/Fax/

LLP Mobile No.

Branch Office 2 State / UT of Head Office of Contact E-mail
Address

Audit Partnership Firm/ No(s)/Fax/

LLP Mobile No.

(Insert further Branch Office(s), if any)
4. Details of Partners in the Partnership Firm/Limited Liability Partnership:

Sl. No Name of the Membershi Membership CISA/DISA Date of
Partner p Status ACA/ joining the
No. /FCA/ Partnership
Firm /LLP
as partner

1.
2.
3.
4.

5. Details of Qualified Assistants:
Sl.No. Name of the Membership Whether Date of
Qualified No. / Final Chartered/Cost
Assistant Pass Accountant joining the
Certificate
1. No./ Mark- Partnersh
2. sheet No.
3. ip Firm
4.
/LLP as

Qualified

Assistant

6. Details of Semi-Qualified Assistants:

Sl.No. Name of the Assistant Whether Date of Joining the
Chartered/Cost Partnership Firm
1. Accountant - /LLP as Semi-
2. Intermediate Qualified Assistant
3.
4.

7. Details of Experience in Power Sector from:

Sl.No. Name of the Year of Audit Type of Audit – whether
Company/Unit Statutory / Internal Audit

1.
2.
3.
4.

8. Details of Experience other than Power Sector :

Sl.No. Name of the Year of Audit Type of Audit –
whether
Company/Unit
Statutory / Internal
Audit/

1.
2.
3.
4.

9 . Income Tax PAN of the Partnership Firm / LLP :

10. GST Registration No.:

11. Bank details:

1. Bank Name
2. Bank Address and Telephone No.
3. Branch Name, Address & Code
4. Type of account- Saving/ Current
5. Bank Account Number
6. IFSC Code No. of the Bank

12. It is confirmed that all the requirements of the Tender Specification
documents have been complied with.

13. We hereby confirm that all terms &conditions as specified in
the Tender Specification have been accepted by us.

14. This is to certify that all the information given above are accurate
and any misstatement will be liable for rejection of our
participation in the tender and blacklisting by TANTRANSCO as per
Company’s procedure

Signature of Partner with Name & Seal of the Audit
Partnership Firm/LLP

Membership No. of Signing Partner

Financial Proposal Submission Form
Date

To:
Senior Deputy Chief Internal Audit Officer
Tamil Nadu Transmission Corporation Limited
No.144, Anna Salai,
Chennai – 600 005.

Dear Sir:

We, the undersigned, offer to provide the Internal Audit Services for Tamil Nadu
Transmission Corporation Limited in accordance with your Request for Proposal dated
[Insert Date] & its addendum.

Internal Audit Fees for each Jurisdiction : Fees for FY Fees for FY Total Total
Sl. No. Jurisdiction circles 2020-21 2021-22 Fees including
GST 18 %

1 Consolidation 1. Funds/HQ

and Head 2.Resources/HQ

Quarters 3.Central Payments/HQ

4.Cash Compilation/HQ

5.SLDC/Chennai

2 Chennai 1.GCC/Chennai

2.Operations/Korattur

3.Operations/Chengapatt
3 Trichy u at Sriperambadur
4 Salem 4. Operations/Thiruvalam
5 Madurai at Vellore
1.GCC/Trichy
2.Operations/Trichy
3.Operations/Villupuram
1.GCC/Salem
2.Operations/Salem
3.SLDC/Erode
1.GCC/Madurai
2.Operations/Madurai
3.Protection &
Communication/Madurai
4. SLDC/Madurai 1

6 Coimbatore 1.GCC/Coimbatore
2.Operations/Coimbatore
3.Protection &
Communication/
Coimbatore
4. Wind
Energy/Udumalpet

7 Tirunelveli 1.Operations/Tirunelveli
2.Wind Energy/
Tirunelveli

Note :
1. GST shall be reimbursed separately at actuals. If there is any increase or
decrease in the taxes due to change in applicable law during the currency of
contract, such additional or reduced cost shall be paid by or credited to the
Internal Auditor.
2. If the audit firm is not willing to quote for any particular Jurisdiction, the firm
may mention “Not quoted”.