NATIONAL FERTILIZERS LIMITED
(A Government of India Enterprise)

CORPORATE OFFICE
A-11, Sector-24,

NOIDA-201301 (U.P.)

REGISTERED OFFICE
SCOPE Complex, Core-III,

7, Institutional Area,
Lodhi Road, New Delhi-110003

Notice Inviting Expression of Interest (EOI) for Empanelment of Firms of Chartered / Cost
Accountants for Conducting Internal Audit in NFL’s Corporate Office, Central Marketing
Office located at Noida, Manufacturing Units located at Nangal, Panipat, Bathinda, Vijaipur
And Marketing Zonal Offices located At Chandigarh, Bhopal, Lucknow & Hyderabad for the
Financial Years 2021-22, 2022-23 & 2023-24.

EOI NO: NFL/INTERNAL AUDIT /2021-22/1 Date: …12.03.2021……………
EOI Date ……12.03.2021………..
EOI Beginning Date & Time ……16.03.2021 (09.45 AM)
EOI Closing Date & Time ……16.04.2021 (05.30 PM)

A complete duly filled set of EOI documents are to be submitted under sealed cover to the
ED (IA) at A-11, Sector-24, Noida 201301 (U.P.) on or before EOI Closing date & time.

NFL/INTERNAL AUDIT /2021-22/1 Page 1 of 18
Application format
1. Name of the firm
2. Firm registration No.
3. Registration Date
4. No. of years of firm experience

(cut-off date is 31.03.2020)
5. Firm’s PAN (attach copy)
6. Firm GST registration No. (attach copy)
7. Complete Office Address (including Branches, if any)

8. E-Mail ID of the Firm

9. The name, contact number & email ID of the Partner

who shall issue the Internal Audit Report

10. Manpower Details

(i) Details of Partners

S.N. Name of Whether Location Date of Specialization/ Supporting
Partner ISA/DISA (HO/Branch) Joining in
Qualified indicating Firm Area of Documents
City Name
Partner Page No.

(ii) Details of Other Audit Staff Qualification Location Supporting
S.N. Name of Audit Staff (HO/Branch) Documents
indicating City Name Page No.

NFL/INTERNAL AUDIT /2021-22/1 Page 2 of 18
(iii) Experience of Statutory/ Internal Audit assignment in Central Public Sector
Enterprises (CPSEs)

S.N. Company’s Name Type of Period of Supporting
Documents
assignment assignment Page No.

(iv) Experience of Statutory/Internal Audit assignment of Company Listed at BSE/NSE
having minimum annual turn-over of Rs. 500 crores.

S. Company’s Details Type of Period of Turnover of Supporting
assignment the Documents
N. assignment Company Page No.
for the FY
Name CIN 2019-20

(v) Experience of Statutory/Internal Audit assignment of Urea manufacturing
Company/organization/co-operative.

S. Company’s Details Type of Period of Turnover of Supporting
assignment Documents
N. assignment the Page No.

Name CIN company for

the FY

2019-20

NFL/INTERNAL AUDIT /2021-22/1 Page 3 of 18
vi) Professional Receipt of the firm for the FY 2019-20

(attached certified copy of firm Financial Statements)

11. Preference of ranking for Unit/Office

S.N. Unit/Office Preference of Ranking
1. Vijaipur in number

2. CO & CMO

3. Panipat

4. Bathinda

5. Nangal

6. Chandigarh

7. Lucknow

8. Bhopal

9. Hyderabad

One rank should be given for each above mentioned Unit/Office.

We confirm that we have not taken any deviation from the specified terms & conditions of
the EOI documents. A copy of complete EOI document duly signed and sealed on all pages
as a token of acceptance of all terms and conditions as mentioned in attached Annexure- A.

We confirm that we will execute the Internal Audit Assignment at NFL unit/office from our
nearest office/ branch office as mentioned in the copy of certificate of incorporation from
ICAI.

It is certified that our audit firm is not debarred/disqualified/black listed by any
regulatory/statutory body or Government entity.

Signature of Partner with Seal of the Audit firm
Date :

NFL/INTERNAL AUDIT /2021-22/1 Page 4 of 18
Annexure A

1. Eligibility Criteria for empanelment of Audit firms for Internal Audit:

The applicant firms meeting the following criteria shall be evaluated in the manner

indicated below:

Sl. Particulars Points per Points Supporting

No. criteria documents

1. No. of years of 5-10 years- Copy of

firm experience 5 points certificate of

(minimum 5 years) 10-15 years- 15 incorporation
10 points from ICAI

More than 15

years- 15 points

2. No. of Partners 2 points for FCA -do-

partner and 1 point 12

for ACA partner

3. No. of Qualified 2 points per -do-

ISA/DISA/CISA/CIA partner qualified partner or 4

or employee 1 point per

employee

4. Experience of Statutory/ 3 points per Appointment

Internal Audit assignment assignment Letter issued by

in CPSEs (those CPSEs CPSE or C&AG as

which are listed on applicable

website of Deptt. Of 15
Public Enterprises) in

preceding Five FYs (i.e.

FY2015-16,2016-17,2017-

18,2018-19 & 2019-20).

(No. of Assignments)

5. Experience of Statutory/ 3 points per Appointment

Internal Audit assignment assignment Letter issued by

of Company Listed at concerned

BSE/NSE having minimum company

annual turn-over of Rs. 500 15

crores in preceding Three

FYs (i.e.FY2017-18,2018-

19 & 2019-20).

(No. of Assignments)

6. Experience of Statutory/ 3 points per Appointment

Internal Audit assignment assignment Letter issued by

of Urea manufacturing concerned

Company/organization/co- Company/organizat

operative sector in 15 ion/co-operative

preceding three FYs sector

(i.e.FY 2017-18,2018-19 &

2019-20).

(No. of Assignments)

7. Professional Receipt of the Rs 25-50 lakh – 6 Statement of

firm (Minimum Rs 25 lakh) points Un-audited

More than Rs 50 /Audited Profit &

Lakh –100 Lakh- 9 12 Loss signed by the

points member stating

More than Rs 100 membership

Lakh – 12 points no. of such firm.

8. Offices Situated in following Per Location – 3 12 Copy of
certificate of
locations: points

NFL/INTERNAL AUDIT /2021-22/1 Page 5 of 18
1. Delhi including NCR incorporation
from ICAI.
2. Chandigarh/ Mohali /

Panchkula

3. Bhopal /Indore

/Gwalior/Hyderabad/

Secunderabad

4. Lucknow/Kanpur

Total Points 100

2. Selection Criteria for appointment of Internal Auditors and Other Terms
& Conditions

i) The top 30 audit firm in descending order securing 60 points (including ties, if any)
and above awarded as per selection criteria mentioned above shall be considered
for empanelment for a period of 3 years (i.e. FY2021-22, 2022-23 & 2023-24).

The work shall be assigned to the empanelled firm in the following ranking:

Location of Unit/Office Ranking
1
i) Vijaipur 2
3
ii) CO & CMO at Noida 4
5
iii) Panipat 6
7
iv) Bathinda 8
9
v) Nangal

vi) Chandigarh

vii) Lucknow

viii) Bhopal

ix) Hyderabad

If any of the firm does not accept the assignment offer for any unit/office, assignment
offer shall be given to the next firm of the empanelled list (i.e. from ranking 10
onwards) irrespective of the ranking of unit/office. However, in case of tie of the
awarded points; preference would be given to the firm that was incorporated
earliest.

Assignment shall be awarded to one applicant for one location only. However,
any firm from the empaneled list can be assigned any one or two unit/office at the
discretion of NFL, if No. of empaneled Firms is less.

ii) NFL, at their discretion, shall evaluate the Assignment of work for the FY 2021-22 &

2022-23 subject to satisfactory performance of the Internal Audit firms based on the

following evaluation criteria :

S.N. Evaluation Criteria Point Obtained

1. Commencement & Completion of phase wise 5 –With in time

internal audit as per time schedule mentioned 4- 1 week delay of

at S. N. 4 or revised schedule as agreed 3- Two week delay

mutually. 2-Three week delay

1- Four week delay

0- More than four week

2. Qualitative discussion on significant Up to 5

observations of audit with Head of

Unit/ZO/CO/CMO and Finance Head in each

phase

3. Suggestions given for the improvement Up to 5

NFL/INTERNAL AUDIT /2021-22/1 Page 6 of 18
4. Submission of final report of phase wise 5 –With in time

internal audit as per time schedule mentioned 4- 1 week delay of

at S. N. 4 or revised schedule as agreed 3- Two week delay

mutually. 2-Three week delay

1- Four week delay

0- More than four week

5. Quality of phase wise Internal Audit report Up to 5

Total 25

Internal Audit firms shall obtain minimum 15 marks during the evaluation of
assignment given in previous year (i.e. FY 2021-22 & FY 2022-23) for renewal of
assignment for next year (i.e. FY 2022-23 & FY 2023-24).

3. Scope of Work: Major Areas to be covered during the Internal Audit of

Units/CO/CMO/Zonal Offices include the following :

i) Accounts including establishment accounts

ii) Materials Department & Stores Accounts Section

iii) Contracts, Works and Bills Payable Section

iv) Capital Expenditure including Project initiation and approvals & Review of

contracts

v) Human Resource Departments

vi) Operations

vii) Township, Guest House, Hospital at all Units and Company funded

Schools being run at Units
viii) Record Retention & Long Term Storage

ix) Direct & Indirect Tax Compliance

x) Invoicing and Trade Receivables for Urea, Industrial Products

xi) Appointment of Handling & Transportation Contracts

xii) Import of Fertilizers & other tradable items

xiii) Freight Subsidy Claims

xiv) CSR and Agricultural extension activities

xv) Appointment of Dealers & Central Stockiest

xvi) Manpower consultancy provided to RFCL

xvii) HBA & Conveyance advance documents.

Note : Details guidelines for the above areas will be given at the time of

appointment.

4. Indicative Time schedule: The Internal Audit for the FY 2021-22 has to be
conducted as per Internal Audit Programme of NFL in the following 4 phases:

Phase Period of Audit Draft Audit Reply by the Final Report to be
Report by offices Submitted by
1st April to May Auditors auditors
25-06-2021 09-07-2021
16-07-2021

2nd June to August 17-09-2021 26-09-2021 03-10-2021
31-12-2021
3rd September to 17-12-2021 24-12-2021
22-04-2022
November

4th December to March 14-04-2022 18-04-2022

The above mentioned time schedule is to be maintained.

NFL/INTERNAL AUDIT /2021-22/1 Page 7 of 18
5. Deployment of Minimum Staff & Period of Working Days for conducting
Internal Audit and Annual Audit Fees: These are as under:

S. Units/ Minimum number of staff to Annual Audit Fees in Rs.

N. Offices be deployed & No. of (excluding GST) for

working days in each

phase for each Unit/Office FY 2021-22 FY 2022-23 FY 2023-24

1. Corporate i) One Chartered/ Cost 127000 133000 139000

Office, Accountant for 2 days.

Noida

Central ii) Two semi-qualified persons
Marketing /article assistants for 5
Office, days.

Noida

2. Nangal Unit i) One Chartered/Cost 152000 160000 167000

Accountant for 2 days

3. Bathinda 152000 160000 167000

Unit

4. Panipat ii)Four semi qualified persons/ 152000 160000 167000
Unit article assistants for 10 days 203000 213000 223000
for Vijaipur Unit & Three
5. Vijaipur semi qualified persons/
Unit article assistants for 6 days

for other units.

6. Zonal i) One Chartered/ Cost 114000 120000 125000
133000 139000
Office, Accountant for 2 days. 133000 139000
85000 89000
Chandigarh 1297000 1355000

7. Zonal ii)Two semi qualified persons/ 127000

Office, articled assistants for 5

Bhopal days.

8. Zonal 127000

Office,

Lucknow

9. Zonal 81000

Office,

Hyderabad

Total 1235000

The Senior Partner/Partner of the firm should also visit the Unit/Office for 1 day
during the II & IV phase audit for discussion of significant observations with the
Head of Unit/Office and Finance Head.

In addition to audit fees mentioned above, re-imbursement of Travelling, Boarding,
Lodging, Local transport expenses are given in the following manner:

Travelling Expenses Local Transport Lodging & Boarding
(for non local firms only)
To-and-fro fare limited Local transport at the For Vijaipur /Bathinda/ Panipat &
to 2nd AC Rail fare will touring station to and Nangal Unit:
be reimbursed against fro Railway Station/
documentary proof for Bus Stand and The lodging will be provided in NFL
the journey performed Company’s Guest guest house free of charge. The
by the team of House/Place of Stay partner of the firm shall be entitled
auditors. However, if to place of work at the for VIP accommodation.

NFL/INTERNAL AUDIT /2021-22/1 Page 8 of 18
Partner visits, he may units shall be provided
by the company.
travel by rail/own However, boarding charges in NFL
However, the local guest house will be reimbursed to
vehicle and transport charges at the firm on submission of bill limited
the originating station, to Rs 250/- per audit team member
reimbursement shall the reimbursement per day and Rs 400/- for the
shall be limited to partner per day.
be limited to AC 1st Rs.800/-for partner by
Taxi and Auto charges For ZO Bhopal/ Chandigarh/
class rail fare. of Rs.250/- for others Lucknow/ Hyderabad and CO &
audit team members. CMO:
The re-imbursement of
The lodging & boarding charges for
Travelling expenses is partner will be Rs. 3500/- per day
and Rs. 1500/- for other audit team
subject to payment of members per day per person, or
actual whichever is lower.
fare from Delhi/

Nearest firm office to

concerned Unit/ Office

or actual whichever is

lower.

Note : The charges for Travelling Expenses and Lodging & Boarding shall be
reimbursed on submission of documentary evidence and Local Transport shall be
reimbursed on submission of self certificate provided by individual team members.

6. Payment Terms: The payment of audit fee would be made in terms of
percentage specified below on submission of final audit report and Invoice,
phase- wise (as mentioned at Para 5). The payment will be verified and released
by F&A Department of concerned Office/Units/Zone, subject to deduction of
Income –Tax at source as applicable.

Statutory Taxes etc.: All the other taxes or other statutory levies etc shall be paid
extra.
The payment would be released on Phase basis (for all the offices/units/Zones), as
under:

S. N. Phase/ Period % of Total Fee Payable
1. 1st Phase. (April to May) 20%
2. 2nd Phase (June to August) 25%
3. 3rd Phase (Sept. to Nov.) 25%
4. 4th Phase (Dec. to March) 30%

7. Reporting Requirements

Internal Audit Reports should be divided into following parts namely:

i) Part-I Significant Observations & Reservations: This part should contain the
internal auditor’s comments on all such Significant Observations & Reservations,if
any,for conducting the internal audit which the internal auditors should bring to the
notice of management, along with their financial implications, if any, & risk associated
with the observation. This part should also bring out deviations or non compliance by
Units/ZO/CO & CMO from policies, system and procedure prescribed by NFL. The
observations should be self contained paras with appropriate titles and report should
be as per Annexure-1.

NFL/INTERNAL AUDIT /2021-22/1 Page 9 of 18
ii) Part-II Final Audit Report and Executive Summary:

This part should contain the internal auditor’s observations on routine working
indicating each area as mentioned in para 2 regarding scope of work along
with compliances, if any, on the earlier period report. The observations should be
self contained paras with appropriate titles and report should be as per Annexure 2.

The report should also contain references to areas where no adverse
observations have been noted. In respect of other areas, specific suggestions for
improvement, if any, may also be highlighted for each area.

The report should be supplemented by a statement indicating particulars of
records checked along with their volume and value as compared to the total
volume and value of the transactions.

iii) Part-III : This part should contain the internal auditor’s report on

(a) Surprise Check on Weighment of Industrial Products (applicable to ZO
only) - as per Annexure 3

(b) Surprise Check of Rake at Unloading Point (applicable to ZO only)-as per
Annexure -4

(c) Surprise Check of Private Warehouse (applicable to ZO only) - as per
Annexure -5.

The following may also be kindly ensured by Internal Auditors:

i) A detail indicating the audit staff deployed their designation and the period of audit in
each phase.

ii) The observations of audit should be discussed with Head of Unit/ZO/CO/CMO and
Finance Head in each phase. The report should be prepared after duly taking in to
account the additional information that may be provided/obtained during such
discussions.

iii) The reports are to be submitted in two copies for each phase of audit. One copy
addressed to ED(IA), C.O. at Noida and Second copy should be addressed to Head
of Unit/ZO/CO/CMO. Soft Copy of the full report will also be mailed on the email-ids
provided in due course.

8. General Terms and Conditions

i) This EOI is only for the purpose of empanelment of Firms and does not
guarantee/assure allotment of Internal Audit/any other assignments.

ii) Only empanelled firms will be intimated about the decision on empanelment.

iii) The Company reserves its right to accept or reject any application(s) without
assigning any reasons thereof. The decision of the NFL for empanelment of Firms
shall be final and binding upon the firms participating in the process of
empanelment.

iv) The Internal Auditor will ensure that the information obtained in respect of the
working /operation of the NFL is maintained in strict confidence and secrecy at all
times, including after the completion of the assignment. All such information shall
remain exclusive property of NFL at all the times. A certificate towards maintaining

NFL/INTERNAL AUDIT /2021-22/1 Page 10 of 18
confidentiality is to be provided by the Audit firm at the time of acceptance of Audit
assignment.

v) If progress/performance of the audit team is not found satisfactory, NFL's
management reserves the right to terminate the appointment of the Firm, without
assigning any reason whatsoever.

vi) No request for change of Office/Branch office shall be entertained during the
assignment period.

vii) The Audit Firm will be debarred from getting, in future, Internal Audit assignments in
NFL in the following cases:

a. If the Firm obtains the appointment on the basis of misrepresentation of
information / misstatement of facts at the time of submission of
application/documents along with EOI.

b. The Audit Firm is found to have sub-contracted the work.
c. If the Firm does not take-up audit in terms of the appointment letter.
d. If the Firm does not submit the Audit Report, complete in all respects in

terms of the appointment.
e. If an applicant resorts to any frivolous, malicious or baseless

complaints/ allegations with an intent to hamper or delay the EOI process
or resorts to canvassing/ rigging/ influencing the EOI process.

9. Requirements for application to be considered Valid.

i) Application should be in typed format only.

ii) Incomplete application would be summarily rejected. The application should
be unconditional. Conditional application would be summarily rejected.

iii) The applicant is not entitled to any compensation for the expenses
incurred in connection with the preparation and submission of application.

iv) NFL takes no responsibility for delays, loss or non-receipt of documents or any
letters sent by post/courier either way and also reserve the right to reject any
offer in part or full without assigning any reasons thereof.

v) NFL shall always be at liberty to reject or accept any offer or offers or part
thereof at its sole discretion. The submission of offer shall have no cause of
action or claim against NFL for rejection of offer. The firm, whose offer is not
accepted shall not be entitled to claim any costs, charges and expenses
incidental to or incurred in connection with submission of offer or its
consideration by NFL, even though NFL may opt to modify/withdraw the terms
and conditions laid down in EOI or does not accept the offer or cancel the EOI
as a whole.

vi) No Firm engaged for Internal Audit work will be allowed to sub-contract the job
awarded to it.

vii) All the documents should be signed by a Partner with his/her name under the
seal of the firm.

viii) Applications must be submitted under sealed cover mentioning the EOI
notice no. …………. & date and the words ‘Application for empanelment of
Internal Auditors for Financial Years 2021-22, 2022-23 & 2023-24’ addressed to
ED(IA), NFL, Corporate Office, A-11, Sector-24, NOIDA-201301 (U.P.).

NFL/INTERNAL AUDIT /2021-22/1 Page 11 of 18
The name and address of the firm must also be indicated on the envelope itself.

10. Action against the Successful applicant
Failure to act according to EOI conditions, non-fulfillment of any or whole of
the contract may entail de-listing of the firm in addition to taking other
appropriate action against the Firm.

11. Arbitration

“Any dispute or difference whatsoever arising between the parties out of or relating
to the construction, meaning, scope, operation or effect of this contract or the
validity or the breach thereof shall be resolved amicably through negotiations by the
Parties. A “Notice of Dispute” shall be given by the party seeking resolution of a
dispute to other party. If the dispute is not resolved within Thirty (30) days from the
notice, the dispute shall be referred to arbitration as per the procedure mentioned
herein below:

A written notice shall be given by the contractor invoking arbitration to National
Fertilizers Limited through ED (IA), NFL.

Where the claim including determination of interest, if any, being claimed upto the
date of commencement of arbitration does not exceed Rs. Five crore, the reference
shall be made to a sole arbitrator. The parties shall mutually agree on the name of
sole arbitrator. In case of disagreement upon the name of the sole arbitrator, the
appointment of Sole Arbitrator shall be done in accordance with the provisions of
Arbitration & Conciliation Act, 1996.

Where the claim including determination of interest, if any, being claimed, upto the
date of commencement of arbitration exceeds Rs. Five crore, the reference shall be
made to arbitral tribunal consisting of three arbitrators. Each party shall nominate
one arbitrator each within 30 days from the date of receipt of notice of invocation of
arbitration and two nominated arbitrators shall appoint the presiding arbitrator within
30 days thereafter. If a Party to the dispute refuses or neglects to nominate an
arbitrator on its behalf within the period specified, or the two arbitrators fails to
nominate Presiding arbitrator, appointment of Arbitrator(s) shall be done in
accordance with the provisions of Arbitration & Conciliation Act, 1996.

The Arbitration proceeding shall be governed by the Arbitration & Conciliation Act,
1996 and any further statutory modification or re-enactment thereof and the rules
made thereunder.

It is agreed by and between the parties that in case a reference is made to the
Arbitrator for the purpose of resolving the disputes/differences arising out of the
contract by and between the parties hereto, the Arbitrator shall not award interest
on the awarded amount more than the rate SBI PLR/Base Rate applicable to NFL
on date of award of contract.

The seat and venue of arbitration shall be Delhi.

The cost of the proceedings shall be equally borne by the parties, unless otherwise
directed by the arbitral tribunal. The decision of the arbitral tribunal shall be final
and binding on all parties.”

12. Jurisdiction

In respect of all EOI conditions, the decision of NFL shall be final and
binding. The venue of the Arbitration shall be Delhi & Delhi courts will have
exclusive Jurisdiction.

NFL/INTERNAL AUDIT /2021-22/1 Page 12 of 18
Annexure -B

List of Documents to be attached along with the application / EOI

Interested firms are advised to go through the contents of the EOI documents carefully and
submit the self attested copies of the following documents in proper sequence along with
the EOIs as described here under:

1. Typed Application to be filled & signed.

2. Latest Registration certificate of the firm issued by The Institute of Chartered
Accountants of India/The Institute of Cost & Management Accountants of India

3. Certificate of DISA/CISA, if any, issued by the respective Institutes

4. Copies of Appointment letter showing experience of Statutory/ Internal Audit
assignment in CPSEs (those CPSEs which are listed on website of Deptt. of
Public Enterprises) in preceding five Financial Years (i.e.FY2015-16,2016-17,
2017-18,2018-19 & 2019-20).

5. Copies of Appointment letter showing experience of Statutory/Internal Audit
assignment of Company Listed at BSE/NSE having minimum annual turn- over of
Rs. 500 crores in preceding three Financial Years (i.e.FY 2017-18,2018-19 &
2019-20).

6. Copies of Appointment letter showing experience of Statutory/Internal Audit
assignment of Urea manufacturing Company/organization/co-operative sector in
preceding three Financial Years (i.e.FY 2017-18,2018-19 & 2019-20)..

7. Copy of profit & loss accounts of the firm for the year ended 31.03.2020 showing
professional receipt of the firm

8. Copy of PAN

9. Copy of GST Registration

NFL/INTERNAL AUDIT /2021-22/1 Page 13 of 18
File No. __________ Annexure – 1
Dated: ________

Audit Committee of Board of Directors,
National Fertilizers Limited,
New Delhi.

Subject: Significant Observations of Internal Audit in respect of
_________(Unit/Office) for the period ______to_______

Non-Technical Audit

.

Sirs,

We have conducted the Internal Audit of ___________(Unit/Office) for the period
____________to______________. The significant points observed during the Audit are
indicated below for kind information and necessary action :

S.N. Audit Reply as given Internal Associate Risk
Queries/Observations by the Auditee Auditor's final (High/Medium
Unit/Office Comments/Sug /Low)
gestions

Thanks, Yours faithfully,
NFL/INTERNAL AUDIT /2021-22/1
(Signature)
Name & Address of the Auditors/Firm

Page 14 of 18
Annexure – 2

File No. _____________ Dated: __________

Final Audit Report and Executive Summary of ____________ (Unit/Office) for the
Period _____________ to ______________.

Non-Technical Audit

S.N. Audit Reply as given by the Internal Auditor's Final

Queries/Observations Auditee Unit/Office Comments/Suggestions

Signature
Name & Address of the Auditors/Firm

NFL/INTERNAL AUDIT /2021-22/1 Page 15 of 18
Annexure-3
REPORT ON SURPRISE CHECK ON WEIGHMENT OF INDUSTRIAL PRODUCTS

Report No.__________ Dated:_________

1. Name of the Product :

2. i) D.I.No. and date :

ii) Qty. as per D.I. :

3. Date and time of Surprise Check :

4. Particulars of tanker/truck: :
i) Tanker/Truck No.
ii) Capacity of the tanker/truck :
a) Gross Weight :
b) Tare Weight :
c) Net Weight Loaded

iii) Weight found on surprise check :
iv) Discrepancy, if any :

5. Remarks if any :

(Signature) (Signature) (Signature)
NFL Representative Driver Internal Auditor

NFL/INTERNAL AUDIT /2021-22/1 Page 16 of 18
Annexure- 4

REPORT ON SURPRISE CHECK OF RAKE AT UNLOADING POINT

Report No.__________ Dated:_________

1. Name of the Rail Head :

2. State :

3. Wagon Particulars:

i) RR Number & Date :

ii) Wagon No. :

iii) Product :

iv) Quantity :

v) Date of Arrival :

vi) Weather Condition at the time of Unloading :

vii) Condition of Seal at the time of Unloading :

viii) Condition of the Wagon:

Roof

Floor

Door

Others causing damage to Bags

ix) Number of Bags Damaged :

x) Number of Bags Mended :

xi) Number of Bags Requiring Standardization :

(Signature) (Signature) (Signature)
NFL Representative H&T Contractor Internal Auditor

NFL/INTERNAL AUDIT /2021-22/1 Page 17 of 18
REPORT ON SURPRISE CHECK OF PRIVATE WAREHOUSE Annexure-5
Dated:_________
Report No.__________

1. Location :

2. Address :

3. Date of Inspection :

4. Observations:-

i) Stack Size and Height
ii) Physical Stock vs. Book Stock
iii) Number of Empty Bags Available

No. of Bags______ Since When________
iv) Quantity of Damaged Stock

v) Standardization proposed to be taken up on

vi) Material in transit

Details of RR Nos. Date Product Qty. in MT’s

vii) Any leakage from the roof or sides

viii) Nature of Dunnage provided

5. Last report sent by Warehouse on :

6. Latest bill sent on :

7. Details of bills pending :

8. Overall Comments :

(Signature) (Signature) (Signature)
NFL Representative Warehouse In-charge Internal Auditor
Name:
Designation: Page 18 of 18

NFL/INTERNAL AUDIT /2021-22/1