,
INDIAN INSTITUTE OF FOREST
MANAGEMENT, BHOPAL
(An Autonomous Institute of the Government of India)
. P.O Box: 357, , , , , Nehru Nagar, Bhopal, Madhya
Pradesh, India, PIN: 462003
Notice Inviting Expression of Interest (EoI)
from
CHARTERED ACCOUNTANT (CA) FIRMS
for
Internal Audit of the Indian Institute of Forest
Management, Bhopal
and
Statutory Audit of the Indian Institute of Forest
Management Society, Bhopal
Internal Audit for the Financial Year 2020-21 of the
Indian Institute of Forest Management, Bhopal and
Statutory Audit for the Financial Year 2019-20 of the
Indian Institute of Forest Management Society, Bhopal
TABLE OF CONTENTS
Sl. No. Subject Page No.
1. Expression of Interest data sheet 1
2. Terms of reference
2.1 Scope of work 2
2.2 Time period 3
2.3 Support and inputs to the Internal and Statutory 3
Auditors
2.4 Pre-qualification criteria 4
2.5 Payment terms 6
3. Submission and evaluation of Expression of Interest
3.1 Submission of Expression of Interest 7
3.2 Evaluation of Expression of Interest and award of 8
assignment
4. Annexure A: Application form 9
5. Annexure B: Financial proposal 10
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1. Expression of Interest data sheet
Expression of
IIFM Bhopal/Internal & Statutory Auditors/2019-20/01
Interest Number
Date 12.03.2020
Issue of Expression Expression of Interest documents/forms can be downloaded from
of Interest forms the institute's website http://www.iifm.ac.in
Last date and time
of submission of
08.04.2020 at 18.00 Hrs.
Expression of
Interest by Post
Opening of
`Expression of 09.04.2020 at 15.30 Hrs.
Interest'
Finance Officer, Indian Institute of Forest Management, Bhopal,
Contact official & Member Secretary, Committee for appointment of Internal &
Statutory Auditors.
Indian Institute of Forest Management, Post Box No. 357, Nehru
Contact address
Nagar, Bhopal, Madhya Pradesh, PIN-462003.
Contact Phone +91-755-2775716, 2773719, 2766603, 2761731, 2775703
Numbers
Contact email smitra@iifm.ac.in
Website http://www.iifm.ac.in
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2. Terms of reference
2.1 Scope of work
(A) Scope of work for Internal Auditor
1. The CA firm will have to depute at least one qualified Chartered Accountant on all working
days in a month at the IIFM Campus, Bhopal, during which the institute will remain open.
2. Internal Audit and scrutiny of Books of Accounts and relevant files/documents; Checking
of Stock Register and Assets Register (Consumable and Non-consumable) and any other
relevant documents.
3. Audit of Maintenance Section, Purchase Section, Hostel & Guest House, Housekeeping &
Security Section, Transport Section and Library.
4. Checking of Cash/Bank/Journal Vouchers and checking of software entries and the financial
transactions on monthly basis.
5. Pre-transaction audit of bills, vouchers, purchase, services hiring and works proposals related
to the institute and hostels involving amounts above ` 1.00 (one) lakh as and when required.
6. The Internal Audit of the accounts of IIFM, Bhopal, should be carried out on quarterly basis,
beginning from the first quarter of the Financial Year 2020-21. In no case should there be
overlapping of any 2 (two) quarters. Quarterly reports need to be submitted to the Director,
IIFM, Bhopal, on quarterly basis within a period of 1 (one) month from the end of each quarter.
The report should be comprehensive, highlighting major issues, objections, suggestions and
corrective measures. Action taken or not and compliance made or not in terms of the Internal
Audit report of the preceding quarter and last Statutory Audit report should be clearly stated in
the report of the succeeding quarter.
7. Review of all statutory compliances such as Income Tax, Goods and Services Tax,
Professional Tax etc. as well as review of monthly, quarterly and annual returns to the statutory
authorities.
8. Verification of the applicability of TDS, GST etc. as well as their rates in respect of different
transactions.
9. To identify deficiencies and provide suggestions for improvement of the existing system of
accounting, internal control and management information system from time to time. The firm
will have to provide opinion on specific matters requested by the institute.
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10. To assist the institute in the preparation of Annual Accounts in the format prescribed by
the Government of India, Ministry of Environment, Forests and Climate Change.
11. Only those CA firms who are willing to take up all the works as mentioned in the `SCOPE
OF WORK' may apply for Internal Auditor.
(B) Scope of work for Statutory Auditor
1. Conducting Statutory Audit of the accounts of the IIFM Society, conducting Annual GST
audit and filing of Annual Returns of GST, filing of annual FCRA Return and issue of
Utilisation Certificates for various projects including research and consultancy as well as
different programmes including training programmes, as per requirement.
2. The Statutory Audit report as per the relevant laws should be submitted within a reasonable
period of time.
3. Only those CA firms who are willing to take up all the works as mentioned in the `SCOPE
OF WORK' may apply for Statutory Auditor.
2.2 Time period
The CA firms appointed as Internal Auditors and Statutory Auditors respectively, by IIFM,
Bhopal, will be required to provide their services as laid down in their `SCOPE OF WORK'
for a period of three Financial Years.
Notwithstanding anything contained herein above, the institute reserves the right to
discontinue the services of the CA firm(s) appointed as Internal/Statutory Auditors in the event
their services are evaluated as unsatisfactory by the institute at any time during the period of
their appointment.
2.3 Support and inputs to the Internal and Statutory Auditors
IIFM, Bhopal shall provide adequate office space to the Internal Auditor to perform its services,
as also hardware viz. computers, printers and stationery. The institute will provide all primary
data to both Internal Auditor and Statutory Auditor for carrying out the jobs listed in the
`SCOPE OF WORK'.
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Shifting of IIFM's office files and documents out of the office premises in not allowed
under any circumstance. However, in case of any urgency, the files can be taken with the
written consent of the competent authority.
2.4 Pre-qualification criteria
Only applications from CA firms fulfilling the undermentioned eligibility conditions for
application, will be considered for appointment as Internal Auditor and Statutory Auditor
respectively.
(A) Eligibility conditions for application for Internal Auditor
1. The CA firm must be registered with the Institute of Chartered Accountants of India (ICAI).
Signed photocopies with the CA firm's seal of supporting documents must be enclosed with
the application.
2. The CA firm must be empanelled with the Comptroller and Auditor General (C&AG) of
India.
Signed photocopies with the CA firm's seal of supporting documents must be enclosed with
the application.
3. The CA firm should be a partnership firm with 3 (three) or more partners.
Signed photocopies with the CA firm's seal of supporting documents must be enclosed with
the application.
4. The CA firm should have a valid PAN as well as GSTIN.
Signed photocopies with the CA firm's seal of both documents must be enclosed with the
application.
5. The CA firm should have at least 15 (fifteen) years of experience as on 31.03.2020.
Signed photocopies with the CA firm's seal of supporting documents must be enclosed with
the application.
6. The CA firm should have a minimum of 3 (three) years' experience of conducting Internal
Audit or Statutory Audit of Government of India funded Autonomous Institutes/Societies.
Signed photocopies with the CA firm's seal of work orders must be enclosed with the
application.
7. The CA firm should have its registered Head Office/Branch Office in Bhopal, Madhya
Pradesh.
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Signed photocopies with the CA firm's seal of supporting documents must be enclosed with
the application.
8. In the event of a CA firm not having its registered Head Office/Branch Office in Bhopal,
Madhya Pradesh, but being awarded the assignment, the firm will have to compulsorily open
a Branch Office in Bhopal within 2 (two) months from the date of award of assignment
following the procedures prescribed in The Chartered Accountants Act, 1949, failing which
the assignment will be withdrawn and awarded to the next eligible CA firm.
A signed undertaking in respect of the above, on the CA firm's stationery with the firm's seal
is required to be compulsorily submitted alongwith the application by the applicant CA firm
which does not have its Head/Branch Office in Bhopal, in the absence of which its
application will not be considered for evaluation.
9. The Average Gross Annual Professional Earning (Fee) of the CA firm during the preceding
3 (three) Financial Years ending 31st March, 2019 should be equal to or more than ` 25.00 lakh
(Rupees Twenty-five lakh).
Signed photocopies with the CA firm's seal of supporting documents must be enclosed with
the application.
(B) Eligibility conditions for application for Statutory Auditor
1. The CA firm must be registered with the Institute of Chartered Accountants of India (ICAI).
Signed photocopies with the CA firm's seal of supporting documents must be enclosed with
the application.
2. The CA firm must be empanelled with the Comptroller and Auditor General (C&AG) of
India.
Signed photocopies with the CA firm's seal of supporting documents must be enclosed with
the application.
3. The CA firm should be a partnership firm with 3 (three) or more partners.
Signed photocopies with the CA firm's seal of supporting documents must be enclosed with
the application.
4. The CA firm should have a valid PAN as well as GSTIN.
Signed photocopies with the CA firm's seal of both documents must be enclosed with the
application.
5. The CA firm should have at least 15 (fifteen) years of experience as on 31.03.2020.
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Signed photocopies with the CA firm's seal of supporting documents must be enclosed with
the application.
6. The CA firm should have a minimum 3 (three) years' experience of conducting Internal
Audit or Statutory Audit of Government of India funded Autonomous Institutes/Societies.
Signed photocopies with the CA firm's seal of work orders must be enclosed with the
application.
7. The CA firm should have its registered Head Office/Branch Office in Bhopal, Madhya
Pradesh.
Signed photocopies with the CA firm's seal of supporting documents must be enclosed with
the application.
8. In the event of a CA firm not having its registered Head Office/Branch Office in Bhopal,
Madhya Pradesh, but being awarded the assignment, the firm will have to compulsorily open
a Branch Office in Bhopal within 2 (two) months from the date of award of assignment
following the procedures prescribed in The Chartered Accountants Act, 1949, failing which
the assignment will be withdrawn and awarded to the next eligible CA firm.
A signed undertaking in respect of the above, on the CA firm's stationery with the firm's seal
is required to be compulsorily submitted alongwith the application by the applicant CA firm
which does not have its Head/Branch Office in Bhopal, in the absence of which its
application will not be considered for evaluation.
9. The Average Gross Annual Professional Earning (Fee) of the CA firm during the preceding
3 (three) Financial Years ending 31st March, 2019 should be equal to or more than ` 25.00 lakh
(Rupees Twenty-five lakh).
Signed photocopies with the CA firm's seal of supporting documents must be enclosed with
the application.
2.5 Payment terms
1. Financial proposal mentioning lump sum/consolidated annual fee (also showing the rate per
quarter for Internal Audit), exclusive of GST and any other taxes should be quoted for all of
the assignments as mentioned in the `SCOPE OF WORK', failing which the application will
not be considered. TDS at applicable rate will be deducted by the institute at the time of
payment of fees.
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2. The payment during the entire period of appointment shall be made in accordance with the
fees quoted by the selected CA firms and accepted by IIFM, Bhopal. No price variation would
be allowed during the contract period.
3. GST will be paid by the institute as per prevailing rate and any increase in the same during
the period of appointment will be borne by the institute.
4. The Internal Auditor will raise the quarterly bills in duplicate on submission of the quarterly
Internal Audit reports to the institute. The Statutory Auditor will raise the bill on submission
of the Statutory Audit report to the institute.
5. No TA/DA or any other form of reimbursement is payable to the CA firm for carrying out
Internal Audit/Statutory Audit, in any case.
3. Submission and evaluation of Expression of Interest (EoI)
3.1 Submission of Expression of Interest
The interested CA firms meeting the pre-qualification criteria are required to submit their EoIs
in sealed envelopes.
1. Pre-qualification-cum-Technical Proposal in Annexure-A in one sealed envelope with all
supporting documents. The envelope should be superscribed "Pre-qualification-cum-
Technical Proposal".
2. Financial Proposal in a separate sealed envelope superscribed "Financial Proposal".
3. The 2 (two) sealed envelopes mentioned above, viz. Pre-qualification-cum-technical
proposal and Financial proposal should be put in a third sealed envelope superscribed
"Application for Appointment of Internal Auditor/Statutory Auditor (as applicable) for
IIFM, Bhopal" and addressed to the Finance Officer, Indian Institute of Forest
Management, Bhopal & Member Secretary, Committee for appointment of Internal &
Statutory Auditors, Post Box No. 357, Nehru Nagar, Bhopal, Madhya Pradesh, PIN-
462003, by Post/Courier/in person, so as to reach the institute within the stipulated time and
date. The name, postal address, contact telephone number and email address of the sender CA
firm should also be mentioned on this envelope.
No EoI received by the institute after the last date will be accepted.
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4. All the pages of the Expression of Interest document including annexures and copies of
certificates/documents should be signed by the authorised official of the CA firm alongwith
the seal of the firm.
5. Separate applications are required to be submitted for appointment for Internal Auditor and
Statutory Auditor respectively.
3.2 Evaluation of Expression of Interest and award of assignment
The Institute will evaluate the technical Pre-qualification-cum-Technical Proposals on
parameters which will include the number of audits conducted for the Government of India
funded Autonomous Institutes/Societies, number of partners in the firm and number of years
of existence of the firm. In case of equal scores in Pre-qualification-cum-Technical evaluation,
the assignment will be awarded to the firm with the lowest Financial Proposal.
The decision of IIFM, Bhopal will remain final and binding in the matter of selection
of CA firms for Internal Auditor and Statutory Auditor respectively and award of assignment.
IIFM, Bhopal reserves the right to cancel the process of appointment of Internal Auditor
or Statutory Auditor or both altogether, without assigning any reason to the applicant CA firms
for the same.
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ANNEXURE A
APPLICATION FORM
Sl. Subject Information
No.
1. Name of the Chartered Accountant firm
2. Name of the authorised official
3. Complete postal address with PIN Code of
the Main Office/Branch Office
4. Phone Nos. with STD code
5. Mobile Nos.
6. Email
7. Registration No. of ICAI
8. Empanelment No. with the C&AG of India
9. PAN of the CA firm
10. GSTIN of the CA firm
11. Year of registration/Starting of operation
12. No. of years in operation since registration
of the firm
13. No. of partners
14. Names of Government of India funded 1)
Autonomous Institutes/Societies audited
and year(s) during which audited 2)
3)
15. Average Gross Annual Professional
Earning (Fee) of the firm during the
preceding 3 (three) Financial Years ending `
31st March, 2019
Certified that the information furnished above is correct. In the event of any information
found to be incorrect, the institute is at liberty to reject the proposal of the CA firm.
Photocopies of documentary evidence with the signature and seal of the CA firm's
authorised official in respect of information furnished at Sl. Nos. 7 to 15 should be
enclosed.
Seal: Signature:
Date: Place: Name and designation:
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ANNEXURE B
FINANCIAL PROPOSAL
Name of Fee per Annual Add GST at Total Fee Total Fee
Sl. the Auditor quarter Fee (`) prevailing rate per year per year (in
No.
(`) (`) (`) words)
1. Internal
Auditor
2. Statutory
Auditor -
Seal: Signature:
Date: Place: Name and designation
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