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City and Industrial Development Corporation of Maharashtra Limited, Navi Mumbai , Maharashtra
January, 06th 2021

CITY AND INDUSTRIAL DEVELOPMENT CORPORATION
OF MAHARASHTRA

E - REQUEST FOR PROPOSAL
FOR APPOINTMENT OF

CHARTERED ACCOUNTANT
FIRM/COST ACCOUNTANT FIRM

FOR CONDUCTING INTERNAL
AUDIT OF
CIDCO LTD.

December - 2020 CIDCO Bhavan, 5th Floor,

CBD Belapur, Navi Mumbai
Maharashtra – 400 614.

Tel. No. 022 67918545 / 67918517

Page 1 of 62
Table of Contents

Sr. Description Page
No.
No.

1 Table of Contents 2

2 Invitation for E-Request for Proposal Published in News 3

paper

3 Request for Proposal Notice 4 to 5

4 General Instructions Regarding Submission of Proposal 6 to 9

5 Data Sheet 10 to 12

6 Terms of Reference 13 to 30

7 Annexure - 1 31 to 44

8 Annexure - 2 45 to 47

9 List of Documents to be uploaded – (Annexure – 3) 48

10 Technical and Financial forms (Annexure – 4, 5, 6 and 7) 49 to 62

Page 2 of 62
CITY AND INDUSTRIAL DEVELOPMENT CORPORATION OF MAHARASHTRA LTD.

APPOINTMENT OF CHARTERED ACCOUNTANT FIRM / COST ACCOUNTANT FIRM FOR CONDUCTING
INTERNAL AUDIT OF CIDCO.

E-RFP Notice No: CIDCO/IAW/2020/01.

City and Industrial Development Corporation of Maharashtra Limited (CIDCO) invites
online Request for Proposal from experienced Chartered Accountant firms and Cost
Accountant firms, i) who have more than 10 years of experience,
ii) and having annual turnover of more than Rs.50.00 Lakhs for the last 3 years in
the prescribed format available on the official website : https://mahaetenders.gov.in The set of
Request for Proposal (RFP) etc. may be downloaded from the official website. The interested
Chartered Accountant firms and Cost Accountant firms are advised to download all the
detailed required documents (RFP) and only after self assessment of their eligibility as
stipulated in the RFP; they should submit the required proposal online along with payment of
Rs. 1,180/- (Rupees One Thousand One Hundred and Eighty Only) as cost of the document
including 18% GST (non-refundable) and EMD amounting to Rs.16,000/-. This amount is to be
paid via online Payment Gateway Mode only. The information of E-Payment Gateway is
available on E-Tendering website : https://mahaetenders.gov.in For any details regarding
e-tendering system, please contact in CIDCO, please call at 24X7 Help Desk No.0120-4001 002,
0120 – 4200 462, 0120-4001 005,0120 – 6277 787. Email Support – For any Issues or
Clarifications relating to the published tenders, bidders are requested to contact the respective
Tender Inviting Aughority. Technical Support – eproc@nic.in

The RFP and other details can be downloaded from 01.01.2021 to 25.01.2021
(both days inclusive).
The last date and time of submission of online Bid proposal to CIDCO Ltd. is
25.01.2021 before 17:00 hrs. The submission of proposal will be at the firms risk
and cost.
Contact Details :
FINANCIAL ADVISER
Internal Audit Wing
City and Industrial Development Corporation of Maharashtra Ltd.
5th floor, CIDCO Bhavan, CBD Belapur,
Navi Mumbai – 400 614. Maharashtra.
Tel. No. 022 67918545 / 67918517. Fax No. 022-67918166 / 67918530

Page 3 of 62
INVITATION FOR E-REQUEST FOR PROPOSAL FROM CHARTERED ACCOUNTANT FIRMS/COST
ACCOUNTANT FIRMS.

E-RFP Notice No. : CIDCO/IAW/2020/01

CITY AND INDUSTRIAL DEVELOPMENT CORPORATION OF MAHARASHTRA LIMITED.

Appointment of Chartered Accountant firm / Cost Accountant firm for conducting Internal
Audit of the various departments, Nodal offices and New Township offices under CIDCO.

CIDCO, a Government of Maharashtra owned company, planning and developingcities for the
last 50 years, began its journey as a Town Planning and Development Authority on 17th
March 1970. It was initially designated as the special planning authority for a collective area of
344.39 km, which covered 95 villages within Thane, Panvel and Uran talukas of Thane and
Raigad districts and gave birth to 14 self sufficient and independent nodes in Navi Mumbai.
Development Authority for NAINA Project. It was also designated as planning authority for
New Towns Aurangabad, Nashik, Amaravati, Nanded, Jalna, Latur, Oros, Palghar and Nagpur
by the Government of Maharashtra.

CIDCO Ltd. intends to appoint Chartered Accountant firm / Cost Accountant firm to
conduct the concurrent Internal Audit of the accounts of the various departments, nodal
offices and New Township offices under its jurisdiction for the year 2021-22. The work of
Internal Audit of all the above mentioned offices needs to be completed in a time bound
manner and the audit reports need to be submitted on or before the due dates mentioned in
the R.F.P. Document. (Annexure – 2)

CIDCO ltd. now invites online Request for Proposal from the experienced Chartered
Accountant firms/Cost Accountant firms i) who have more than 10 years of experience, ii)
and having annual turnover of more than Rs. 50.00 Lakhs for the last 3
years; in the prescribed format available on the official website : https://mahaetenders.gov.in
The set of Request for Proposal (RFP) etc. may be downloaded from the above website.
1) The interested Chartered Accountant firms and Cost Accountant firms are advised to
download all the detailed required documents (RFP) and only after self assessment of their
eligibility as stipulated in the RFP; they should submit the required proposal online along with
payment of Rs. 1,180/- (Rupees One Thousand One Hundred and Eighty Only) as cost of the
document including 18% GST (non-refundable) and EMD amounting to Rs.16,000/-.

Page 4 of 62
2) This amount is to be paid via online Payment Gateway Mode only. The information of
E-Payment Gateway is available on E-Tendering website : https://mahaetenders.gov.in
3) For any details regarding e-tendering system, please contact in CIDCO, please call at 24X7
Help Desk No.0120-4001 002, 0120 – 4200 462, 0120-4001 005,0120 – 6277 787. Email
Support – For any Issues or Clarifications relating to the published tenders, bidders are
requested to contact the respective Tender Inviting Aughority. Technical Support –
eproc@nic.in
4) Online pre-proposal queries should be uploaded on e-mail I.D. fa@cidcoindia.com and the
reply to these queries will be given as per the schedule mentioned in the Proposal invitation
and submission schedule.
5) The RFP and other details can be downloaded from 01.01.2021 to 25.01.2021

(both days inclusive).
6) The last date and time of submission of online proposal to CIDCO Ltd. is 25.01.2021

before 17:00 hrs. The submission of proposal will be at the firms risk
and cost.

7) The right to reject any or all the proposals without assigning any reason is
reserved by the RFP inviting authority.

Contact Details :
FINANCIAL ADVISER
Internal Audit Wing
City and Industrial Development Corporation of Maharashtra Ltd.
5th floor, CIDCO Bhavan, CBD Belapur, Navi Mumbai – 400 614. Maharashtra.
Tel. No. 022 67918545 / 67918517.
Fax No. 022-67918166 / 67918530

.

Page 5 of 62
GENERAL INSTRUCTIONS REGARDING SUBMISSION OF PROPOSAL FOR APPOINTMENT OF
CHARTERED ACCOUNTANT FIRM / COST ACCOUNTANT FIRM FOR CONDUCTING CONCURRENT

INTERNAL AUDIT OF CIDCO LTD. FOR THE FINANCIAL YEAR 2021-22

1. This Request for Proposal (RFP) document Consists of the following :
a. General Instructions (GI)
b. Data Sheet (DS)
c. Terms of Reference (TOR)
d. Duration and Deliverables
e. Payment Schedule
f. Technical and Financial Proposal Forms (TFPF)

Detailed description of the objectives, CIDCO's requirments, scope of the assignment,
Deliverables and other requirements related with this assignment are prescribed in the Terms
of Reference; and the Annexures 1 and 2.
2. The proposal must be digitally signed as detailed below :

a. by the proprietor, in case of a proprietory firm.
b. by the partner holding the power of attorney, in case of a partnership firm.

c. by the Authorised Signatory in case of others.
3. All documents accompanying the Technical and Financial proposals shall be in English and
strictly on the forms / formats as specified in the RFP document.
4. The cost of preparing the proposal and subsequent action, including visits to the CIDCO
office are not reimbursable.
5. CIDCO will not respond to any enquiries or enter into communication concerning or
relating to selection process.
6. The evaluation of the proposals received by CIDCO with in stipulated period shall be
carried out by the Proposal Evaluation Committee.
7. EARNEST MONEY The Bidder shall deposit and keep deposited ( for the period specified
hereafter) with Cidco a sum as shown in this Notice Inviting Bid as the Earnest Money. The
Earnest Money deposited by way of online Payment Gatway Mode.
7.1 The failure or omission to deposit or keep deposited the Earnest Money shall disqualify the
Bidder for this Bid.

7.2 No interest shall be payble by CIDCO in respect of such deposited Earnest Money. The
Earnest Money of unsuccessful Bidder shall be refunded after the final decision on the Bids or
on expiry of the validity period whichever is earlier on presenting receipt thereof.
7.3 Invitation by CIDCO to submit the Bid „ON-LINE‘ shall be a propose and the „ON-
LINE“ submission of a Bid by the Bidder shall be an acceptance of such proposal to win the

Page 6 of 62
contract. The Bidder shall not revok his offer or vary its terms and conditions without the
consent of CIDCO during the period of 120 days counted from, the last day appointed by CIDCO
for submission of Bids „ON-Line“.If the Bidder shall revok the Bid or vary its terms or conditions
contrary to his promise to abide by this condition, the Earnest Money Deposited by him shall
stand forfeited to CIDCO without prejudice to its other rights and remedies.
7.4 The authorized signatory of the lowest Bidder shall duly sign with their company seal on
each page of the hard copy of the Bid documents prepared, within 7 (seven) working days after
issue of Letter of Acceptance (LOA).
7.5 The E.M.D. of the succesful Bidder shall be entitled for forfeiture if he fails to accept an
Appointment of Chartered Accountant Firm/Cost Accountant Firm for conducting Internal
Audit CIDCO Ltd. within 30 days from the date of issue of Appointment Letter.
8. PREPARATION OF PROPOSAL:
The proposal shall be submitted online in two separate parts, each to be as follows:
a) Technical Proposal.
b) Financial Proposal.
Both these Technical and Financial Proposals shall be submitted online to CIDCO before the
due date and time for submission of the proposal.
i) Technical Proposal :

The "Technical Proposal" shall contain :
a) A letter of Technical Proposal (LOTP) duly filled in.
b) Technical Proposal format duly filled in.
c) All relevant enclosures as mentioned in the format of Technical Proposal and as

mentioned in the Eligibility Criteria.(Please refer Annexure – 3)

ii) Financial Proposal :
The "Financial Proposal shall contain :
a) A letter of Financial Proposal (LOFP) duly filled in.
b) Details of Financial Proposal duly filled in.

9. Failure to comply with the requirements spelt out as above, shall make the
proposal liable to be rejected.

10. Submission of Proposals :
a) The interested firm shall submit the Technical and Financial Proposal
online seperately.
b) The proposal in the Prescribed format should be submitted online on or
before 17.00 hrs. on 25.01.2021.

Page 7 of 62
c) The proposals received online on or before the due date and time and as stated
above shall be opened at 15.00 hrs. on 01.02.2021, in the presence of the
representatives present.
11. Proposal Evaluation :

The Technical Proposals will be opened online in the presence of the representatives of
the Chartered Accountant firms/Cost Accountant firms (herein after referred as "C.A. Firms")
who choose to be present at the time of opening of the proposals. The technical evaluation
shall be carried out by the Proposal Evaluation Committee based on the data and information
provided by the Chartered Accountant firms/Cost Accountant firms for experience, no. of
Partners, Staff, qualification experience of the firm no. of branches of the firm and the annual
turnover of the firm, and finally on the basis of ‘Technical Score‘ obtained by the firm.

The marking criteria for technical proposal shall be as under. The Chartered Accountant
firms/Cost Accountant firms scoring equal to or more than 75/100 in technical proposal
evaluation shall only be considered for opening of Financial Proposals. After qualifying in
Technical Proposal evaluation stage, the Financial Proposals of those qualified Chartered
Accountant firms/Cost Accountant firms, shall be opened in presence of the representatives
of the Chartered Accountant firms/Cost Accountant firms, who choose to remain present.
Minimum 75/100 Technical Score shall be relaxed by the competent authority (V.C. & M.D.) of
CIDCO, if less than 3 firms score 75 or more out of 100. The Financial Proposal indicating the
lowest Professional fees for conducting the internal audit of financial year 2021-22 shall be
considered for award of the assignment.

12. Bid Submission Procedure :
The on-line submission of Bid document should be done on website by the bidders as

per Bid programme. The Bidder has to enter Name of the Bidder / Bidding Firm / Company in
particular cell of BOQ uploaded in excel format. Then Bidder has to enter amount in figure in
Column No.13 for each item as mentioned in Excel File. The total quoted amount in figures is
worked out automatically as well as amount in words is also worked out automatically and shall
display in the Excel sheet.

Page 8 of 62
Marking system for "Technical Proposal"
The following marking criteria shall be used for technical evaluation.

Sr. Criteria Maximum

No. Marks

1 No. of Partners FCA / ACA / Sole Proprietor 10

2 Years of Experience partner A + Partner B + 10

Partner C + Partner D ...................

Years of Experience of Sole Proprietor +
Years of Experience of full time qualified
CA's with the firm.

3 Years of partners association with the firm 10

partner A + Partner B .........

Years of association with the firm - Sole
Properietor + the qualified CA's.

4 No. of staff.

i) Qualified. 15

ii) Semi Qualified. 5

Iii) Others. 5

5 Nature of Experience of the Firm
Giving Turnover / years of experience of
Internal / Statutory audit of entities
audited.

i) Govt. PSU audit. 20

ii) Companies in Pvt. Sector audit. 10

6 No. of Branches 5

7 Total Turnover of the firm in last 3 years. 10

Total 100

Note :-

1. The C.A. Firms will furnish details of all these criteria while applying.

2. C.A. Firms will also upload their latest certificate of firm constitution as on 1st November
of the current year issued by ICAI (means “Institute of Chartered Accountants of
India“ and also “Institute of Cost Accountants of India“). Firms not able to upload this
certificate will not be considered, for Technical Evaluation.

3. Total marks will be out of 100 marks as stated above.

4. Minimum 75/100 Technical score shall be relaxed by the competent authority
(V.C. & M.D.) of CIDCO if less than 3 firms score 75 or more out of 100.

Page 9 of 62
DATA SHEET

The contents of this Data sheet (DS) of RFP shall form part of the instructions to the
intending C.A. Firms and shall be deemed to be part of the assignment/contract.

1.0 The documents for preparation of proposal.
a. List of Documents to be uploaded online – Annexure 3
b. Letter of Technical proposal for conducting audit – Annexure 4
c. Forms of Technical proposal – Annexure 5
d. Letter of Financial Proposal – Annexure 6
e. Forms of financial proposal – Annexure 7

2.0 The name of the client :
The V.C. and M.D. , City and Industrial Development corporation of
Maharashtra Ltd., 2nd Floor, Nariman Point, Mumbai -400021.

3.0 The Address for communication with regard to conducting of internal audit is :
Internal Audit wing, City and Industrial Development corporation of
Maharashtra Ltd., 5th Floor, CIDCO Bhavan, CBD Belapur, Navi Mumbai,
Maharashtra – 400614. Tel. No. 022 67918545 / 67918517

4.0 Tax liability :
Goods & Service Tax (GST) shall be paid separately as per acutal at the time payment.

5.0 Submission of online proposal by the C.A. firms, shall be in the form of Technical Proposal
and Financial Proposal, on http://mahaetenders.gov.in

6.0 Schedule of Selection Process :
i. Availability of RFP document on the website : https://mahaetenders.gov.in
from 01.01.2021 to 25.01.2021.
ii. Consortium, joint venture, AOP (Association of Persons) will not be allowed.
iii. Proposal invitation and submission schedule :- As detailed below.

Key Events and Dates :

Sr. Critical Dates (dd.mm.yy/hh:mm)

No. 01.01.2021 / 17.00 Hrs.
01.01.2021 / 17.00 Hrs.
1) Publishing Date 25.01.2021 / 17.00 Hrs
01.01.2021 / 17.00 Hrs.
2) Document Download / Sale Start Date 25.01.2021 / 17.00 Hrs
01.02.2021 / 15.00 Hrs.
3) Document Sale End Date

4) Bid Submission Start Date

5) Bid Submission End Date

6) Technical Bid Opening Date

For more details please visit website : https://mahaetenders.gov.in

Page 10 of 62
7.0 Firm‘s Inquiries. The CA Firm shall send their queries on the following email ID
fa@cidcoindia.com from 01.01.2021. to 09.01.2021 and the reply to these queries will
be given online on 16.01.2021 as per the above mentioned Proposal invitation and
submission schedule . No telephonic queries will be entertained. The reply / response
to queries shall become integral part of RFP document.

8.0 Proposal validity period : 120 (One Hundred and Twenty days) from the date of opening
of Financial Proposals.

9.0 Evaluation of proposal : Proposal Evaluation shall be based on Technical scores obtained
by the C.A. firm on the basis of firms details submitted.

10.0 Eligibility Criteria : Eligibility criteria for selection of C.A. firm shall be as below.

i. The CA firm must have experience of 10 years as on 30.11.2020 and the particulars
of the firm H.O., B.O. and partners and paid Chartered Accountants/Cost
Accountants should match with the certificate issued by ICAI.

ii. Number of full time Partners / C.A.'s associated with the firm for not less than 5 years
(As per certificate of ICAI as on 30.11.2020) – Minimum - 5

iii. Turnover of the firm (Annual for last three years) – Minimum Rs. 50.00 Lakhs
/annum. (Please furnish duly signed & stamped certificate from the
Statutory Auditor of the firm on their letter head regarding annual turnover of the
firm).

iv. No. of audit assignments of Internal Audit / Statutory Audit of PSU's entities having
turnover of not less than Rs. 500.00 crores for the years for which audit has been done
in last 3 years – Minimum 1 / in each of the 3 years. (Please furnish letter from PSU
regarding annual turnover)

v. No. of assignments of Audit of companies in private sector having turnover of not
less than Rs. 100.00 crores for the years for which audit has been done in list 3 years
– Minimum 2 / in each of the last 3 years. (Please furnish letter from
Private Sector Company regarding annual turnover).

vi. No. of branch offices of the firm since last 3 years – Minimum 1.

11.0 Technical Evaluation : The technical proposals will be opened in the presence of
representatives of the C.A. firms who choose to be present at the time of opening of
Technical Proposals. The technical evaluation shall be carried out by the Proposal
Evaluation Committee based on the data and information provided by the C.A. firms for
no. of partners, years of experience, no. of staff qualified, semiqualified and others,
nature of experience of the firm in audit sector, no. of branches and annual turnover of
the firm in the last three years (i.e. 2017-18, 2018-19, 2019-20).

Page 11 of 62
The C.A. firms who score minimum 75 out of 100 score will be considered technically
qualified and their financial proposals will be considered for further evaluation.
Minimum 75/100 Technical Score shall be relaxed by the competent authority
(V.C. & M.D.) of CIDCO, if less than 3 C.A. firms score 75 or more out of 100.
The C.A. firms who shall qualify technically will be informed about the schedule of
opening of the financial proposals.
12.0 Financial Evaluation : The Financial Proposal will be opened in the presence of the
representatives of the C.A. firms who choose to be present at the time of opening of the
proposals.
13.0 The C.A. firm which has mentioned the lowest amount of professional fees for
conducting the Internal Audit may be awarded the assignment of internal audit.
14.0 Commencement of the Assignment. (Internal Audit)
The C.A. firm shall commence the work of internal audit from 02.05.2021.

Page 12 of 62
TERMS OF REFERENCE

Background :

1. The City and Industrial Development Corporation of Maharashtra Ltd. is a Govt. Of
Maharashtra owned company, registered under the Indian Companies Act 1956. The
general financial rules prescribed for any Govt. owned company require that the CIDCO
management :

 Be responsible and accountable for the financial management of the corporation.
 Ensure that the funds appropriated to the varoius depts. under CIDCO are used for the

purpose for which they were meant,
 Be responsible for the effective, efficient, economical and transparent use of resources

of CIDCO in achieving the stated project objectives, while complying with the
performance standards,
 Review and monitor regularly the performance of the programmes and projects
assigned to CIDCO, to determine whether the stated objectives are achieved,
 Be responsible for preparation of expenditure and other statements relating to the
corporation, as required by regulation, guidelines or directives issued by the Govt.,
 Shall ensure that CIDCO maintains full and proper records of financial transactions and
adopts systems and procedures that will at time afford internal controls,
 Shall ensure that CIDCO follows the prescribed Govt. Procurement procedure
for execution of works, as well as for Procurement of services and supplies and
implements it in a fair, equitable, transparent and cost effective manner.
An independent internal audit would help the CIDCO Management and the Chief
Accounting Authority, in all these functions. Internal Audit and Internal controls are an
integral part of sound financial management systems world over. It should aim at looking
both at the financial and non-financial aspects of the operation and ensuring full value
for the CIDCO's money. The Internal Audit function would help in improving economy,
effectiveness and transparancy in the CIDCO's administration in general and financial
administration in particular. It would also help in maintaining a sound record keeping
systems with adequate checks and balances to ensure a sound information system for
decision making by the senior level management of the CIDCO.

Page 13 of 62
Objective :

1. CIDCO intends to appoint a reputed Chartered Accountant firm / Cost Accountant firm (CA
firm) with regard to conducting the internal audit of various departments and offices
under CIDCO. It envisages that the CA firm appointed to conduct the internal audit of the
corporation, would move beyond the existing system of compliance / regulatory audit and
would focus on :

 The appraisal, monitoring and evaluation of the individual departments, offices
under CIDCO.

 Assessment of adequacy and effectiveness of Internal control in general and soundness
of financial systems and reliability of financial and accounting reports in particular.

 Identification and monitoring of risk factors under the various departments and
offices under CIDCO.

 Critical assessment of economy, efficiency and effectiveness of service delivery
mechanism to ensure value for money, and

 provide an effective monitoring system to facilitate midcourse corrections.

2. The chartered Accountant firm / Cost Accountant firm appointed for internal auditing would
be fully independent, objective assurance and consulting activity designed to add value
and improve CIDCO's operations. It would basically by bringing a systematic, disciplined
approach to evaluate and improve the effectiveness of risk management, control and
governance processes.
The internal auditing firm shall evaluate risk exposures relating to the organisation's
governance, operation and information systems, in relation to :

i. Effectiveness and efficiency of operations,
ii. Reliability and integrity of Financial and operational information,
iii. Safeguarding of assets and
iv. Compliance with laws, regulations and contracts.

Based on the results of the risk assessment, the internal auditing firm shall evaluate the
adequacy and effectiveness of how risks are identified and managed in the above
areas. The internal auditing firm shall also assess other aspects such as ethics and values
with in the organisation, performance management, communication of risk and control
information with in the organisation in order to facilitate a good governance process.
The internal auditing firm is expected to provide recommendation for
improvement in those areas where opportunities or deficiencies are identified.

Page 14 of 62
The internal auditing firm's effectiveness should prove to be a valuable resource

for CIDCO's management and it is expected that it would provide independent, objective,

value-added and professional assurance and advisory services to the

CIDCO's management in order to improve the corporations operations.

3. The Chartered Accountant / Cost Accountant firm appointed as "Internal Auditor" of
CIDCO Ltd. shall respect the value and ownership of the information it shall receive from
CIDCO, during the course of audit and shall not disclose the information without appropriate
authority unless there is a legal or professional obligation to do so.

SCOPE :

1) i. The chartered Accountant firm/Cost Accountant firm engaged for internal audit activity
of CIDCO should provide at least 4 (four) audit teams to complete the internal audit of all the
departments, nodal offices, New township offices under CIDCO's jurisdiction, on concurrent
basis and submit reports on quarterly basis.
ii. The internal auditing firm shall depute sufficient number of staff to each department of
CIDCO to scrutinise the files having financial implications, pertaining; both to receipt and
expenditure. Once the file/proposal is decided upon by the competent audhority of CIDCO,
either pertaining to receipt or expenditure; it shall be examined by the internal auditor
invariably.
iii. The quarterly audit reports in respect of the departments / offices audited should be
submitted on or before the prescribed due dates as mentioned in the Annexure – 2 of the RFP
document.
iv. The internal auditing firm shall designate one of it‘s official to brief the CIDCO's various
departmental authorities about the audit plan, conducting the audits, preparation and issue
of reports from time to time. Apart from this monthly progress report shall be submitted by
the internal auditing firm to the Internal Audit Wing of CIDCO, in the prescribed format which
would be specified at the time of award of assignment.
v. The designated official of the internal auditing firm would meet the
concerned departmental authorities of CIDCO for facilitating the audit process by
interacting with the concerned department officials at an appropriate level, if there are
any issues related with providing of all the relevant records for the audit function.
vi. The auditing firm shall monitor and facilitate clearing and implementation of the statutory
auditors and C & A.G. Audit observations (findings) and recommendations.
vii. Timely completion of the qualitative internal audit by the internal auditing firm is the
essence of the assignment.
viii. The internal auditing firm shall deploy staff for conducting the internal audit from 2nd
May 2021 to 30th April 2022.
ix. The assignment of Internal Audit of CIDCO Ltd. may be renewed based on the
performance of the firm, subject to maximum of two renewals i.e. conducting internal audit
of the financial year 2022-23 and 2023-24, with maximum 10% annual increase in the
professional fees quoted for first renewal and second renewal amount including 10% of the
first renewal.

Page 15 of 62
2) i. The internal auditing firm shall carry out audit to check that various departments /
offices functioning under CIDCO are complying to the rules, policies and procedures
established by the CIDCO's Management, Board and the State Govt.
ii. Though the internal auditing firm shall concentrate in checking the accuracy of
accounting and financial records maintained by various departmens / offices under
CIDCO and shall also focus on rules and regulations to be followed, but would also go
beyond that to ascertain the performance of the funds spent, resources generated and
shall also confirm that the intended objectives are being achieved.
iii. The internal auditing firm shall focus on to control weakness which has resulted into
a situation, instead of pointing out the situation and it shall make its considered opinion
on improving the control mechanisms.

iv. Besides, the internal auditing firm shall also look into the traditional aspects to ensure
that :
 Initial records are maintained properly.
 Rules, regulations and instructions issued by the State Govt. CIDCO's Board
and Management from time to time are complied with by all the departments / offices
under CIDCO, with correctness and accuaracy in the matter of payments and
revenue generation.
 Uniform and prescribed procedures are adopted in the matter of receipts, payments
and accounting.
 Corrective measures, where ever necessary are initiated promptly and
qualitative improvements are brought about in accounting.
v. The internal auditing firm shall also find out the areas of economy for
appropriate action and provide feed back information on accounting formations of
the CIDCO, as an aid to the management functions.
vi. The internal auditing firm would be authorised to evaluate and audit every rupee
received and released by CIDCO and it shall concentrate on extensive coverage of the

high risk areas and set up its auditing priorities accordingly.
vii. The internal auditing firm shall aim at providing an assurance that :

a) Significant programmes, plans and business objectives are achieved by all the
departments / offices under CIDCO,

b) Resources are acquired economically and used efficiently,
c) Significant financial, managerial and operating information is accurate,

reliable and timely,
d) Actions of the various departments / offices under CIDCO are in compliance

with policies, procedures, contracts and applicable laws and regulations and
e) Assets of CIDCO are safeguarded.

3) The internal auditing firm‘s approach in the audit function will entail :
i. Review and document key management objectives through departmental level
interactions and going through various process manuals, business plans, budget and
other relevant documentation.
ii. Reviewing the design effectiveness of the control activities, by reviewing necessary

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documentation.
iii. Identifying significant operational risks by reviewing the existing procedural functions,

so as to adhere to the prescribed rules and regulations.
iv. Using a control framework, to evaluate whether the existing controls
adequately and effectively manage the key risks with in the organisation.
v. Recommending new control to help the organisation in managing the
overall objectives of CIDCO.

4) The illustrative scope of internal audit engagement is mentioned is Annexure-1 attached
herewith. Though it is not exhaustive, the internal auditing firm shall conduct the audit
thoroughly and comment on all the major and minor irregularities observed with proper
solution as per the rules and regulations for timely corrective action. Other checks to
be exercised by the internal auditing firm are also mentioned below.

a) Nature and general checks to be exercised – (Indicative) (In addition to Annexure -1)
The following general checks will be exercised while conducting the internal audit of
routine payments :-
i. All the accounts records required to be maintained are maintained in the prescribed
forms.
ii. The instructions for maintainance of cash book, contigent register, liability register,
register of short term loans and advances, stocks and store accounts, log books, ledgers
and other accounts records as required are duly observed.
iii. In case of pay and allowances of employees, the pay fixations are correct and only the
due allowances are drawn and paid and recoveries / deductions made are in order
and the arithmetical calculations are correct.
iv. The accounts of receipts with required no. of copies of challans are sent to the finance
section timely.
v. Purchases are made as per rules and orders governing them, where lowest quotations
are not accepted, reasons thereof are recorded.
vi. All vouchers pertaining to the payments are properly maintained, along with the
required supporting documents.
vii. To the extent possible, the bills are checked independently by a person other than
the one responsible for preparation of bills.

viii. The C.P.F. Contribution – employees and employers are properly accounted and paid
to the trust timely.
ix. For all the store items purchased / received the following certificate should be
recorded on the reverse side of the suppliers bill under the signature of authorised
officer.
 Stores have been received in full quantity.
 Their quality is good and they are according to the approved specifications where
prescribed.
 Store items have actually been received and taken in charge and entered at page number
of the appropriate stock register.
x. The instructions for the maintainance and completion of register of bills received and
cheques issued are observed.

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b) Checking relating to contingent expenditure : (All Departments)
The following checks may be exercised during the internal audit :
i. Check the system in vogue for safeguarding that payment against sanction of special
charges does not exceed the amount sanctioned and that the same sanction is not acted
upon twice over. To ensure, this check whether such payments are entered in the
appropriate registers.
ii. Check that payment towards rent, telephone and other periodical charges which
aresanctioned by the concerned authority, are posted in the relevant register and
safeguards against the payment (for a particular period) being made twice over exist.
iii. In respect of the vouchers for selected month, check up the payments completely
with reference to the original sanction and registers.
iv. Check whether the advances are recouped in a timely manner and recorded properly.

c) Checking of Receipts : (All Departments)
While various departmental authorities under CIDCO are primarily responsible to ensure that
all revenue or other debits due to CIDCO are correctly and properly assessed, realised and
credited CIDCO account promptly; it would be necessary for Internal Auditing Firm to see that
adequate regulations and procedures have been prescribed in the particular department to
ensure an effective check on collection and accounting of all revenue receipts and refunds and
that such regulations and procedures are being followed correctly. Nature of checks exercised
by the departmental authorities, for detection and investigating of irregularities, leakage or
loss of revenue due to double refunds, on the basis of fradulent and forged vouchers / challans
or other types of omissions or commissions in process of levy / collection of dues or in ordering
refunds need to be scrutinised by the auditing firm.
While conducting the audit of revenue receipts, the Internal Auditing Firm should, inter-alia
ensure the following by exercising such test checks as may be considered necessary :-
i. That the demands are raised promptly in the manner required by rules and regulations
as fixed by the State Govt., CIDCO's Board and Management and that no amount due to CIDCO
is left outstanding in its books without sufficient reasons.
ii. That the collection and refunds are accounted for regularly and properly under the
appropriate Heads of Accounts.
iii. That proper safeguards exists to ensure that there is not wilful omission or negligence to
levy or collect the revenue or arrange for refunds wherever due.
iv. That double refunds, fraudulent or forged refund orders or other losses of revenue
through fraud, default or mistake are promptly brought to light for further investigation.
v. That all the revenue receipts collected by the departmental officers are promptly
remitted to the CIDCO's bank account through the finance section, as the case may be and that
the receipts as per their records are reconciled with those booked in the CIDCO's Accounts on
the basis of receipted challans and bank scrolls / statements.

d) Audit of Procurement of Goods. (All Departments)
i. Check the concerned department's budget appropriated / sanctioned for procurement
of goods and ensure that the limit is not exceeded.
ii. Classify the department's procurement in to four different categories :
Above 25 lakhs, between 1-25 lakhs, between 15000 - 1 lakh and less than 15000.

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iii. Check about the assessment of requirement for all these kinds of purchases
being properly done.
iv. Check the value of purchases in four quarters for the particular department and look for
some visible patterns in the purchases, such as quarter which has maximum purchases,
amount of purchases incurred in the last month / quarter etc.
v. Check whether prescribed procedures of advertisement, publication of tender notice
with wide publicity in leading news papers, e-tendering guidelines as prescribed by the Govt.
CIDCO's Board, Management are strictly followed and fair competition is held in all the bidding
processes.
vi. Check whether all the procedures prescribed for all kinds of purchases have been
followed , such as having technical and financial bids for specialised purchases,
purchase process monitored by a duly constituted purchase committee, terms and conditions
of contract or delivery are clearly and elaborately specified etc.
vii. Check whether any advance payment was made to the supplier and whether it is
complying to the provisions of the contract and in case of any exception whether the same
have been duly approved by the competent authority.
viii. Check the rates at which procurement was made, with DGS & D rates / State Govt. R.C.
and analyse the variations.
ix. Check the time frame in procurement and comment upon any inordinate delay at any
stage.
x. After the award of contract, check the time taken by the supplier in actual delivery of
goods to the CIDCO.
xi. Check whether terms and conditions regarding delivery and subsequent payment have
been clearly specified in the contract.
xii. Ensure whether any tests conducted by the purchasing department to check whether the
goods procured conform to the specifications provided in the work order.
xiii. Check for purchases under limited tender / quotation enquiry, that whether the process
of selection of vendors is transparent.
xiv. Check whether, the department has registered the vendors based on their credentials for
different categories of purchases.
xv. Check the methodology used by the purchasing department in identifying the vendors
for different types of purchases.
xvi. Check whether the department is resorting to splitting of purchases, to avoid open
competetive bidding.
xvii. Check whether the same vendors are being repeated again and again.
xviii. Check whether the vendor selected has got proper GST Registration / TIN number and is
registered with the appropriate Govt. Dept.
xix. Check whether proper security deposits have been taken both in the case of open tenders
and limited tenders.
xx. Check whether adequate time was given for submission of bids and where time provided
was less, whether it was justified on file through adequate reasoning.
xxi. If the goods are available on rate contract, the reasons for not using it should be
determined.
xxii. In case of all purchases a purchase committee has been duly constituted to monitor the
purchase process.
xxiii. In case of specialised purchases whether the team comprising of experts in the area has

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been nominated to supervise the procurment process to ensure that specification etc. are as
per the requirement.
xxiv. Check whether a market survey has been done by the purchase committee members to
ascertain the reasonableness of rate.
xxv. Check whether adequate care has been taken to ensure that rates are reasonable and
there is full value for the CIDCO's money.
xxvi. Check that how many purchases between Rs. 10,000/- and Rs. 50,000/- and how many
of these are related to purchases splitted to bring under this limit.
xxvii.Check what is the proportion of purchase under this category (as in xxvi)
xxviii. Check whether all the goods purchased under all above mentioned categories of
purchases (four categories) have been taken and entered into the stock register.
xxix. Ensure whether goods procured have been put into actual use and have been inspected
by competent authority and installed properly.
xxx. Check whether the guidelines for specialised purchases such as computers, staff cars etc.
have been followed and proper approvals have been obtained.
xxxi. In case of single source purchases, whether adequate justification has been provided or
not.
xxxii. Check whether there is an adequate plan for putting the goods procured to proper use
and due steps have been taken in this regard.
xxxiii. The provisions of general financial principles / rules and CVC guidelines are being
adhered to in all types of purchases.

e) Audit of procurement of services :
i. Check whether the requirement of the services to be procured has been justified properly
and duly approved by the competent authority.
ii. Check whether the services to be procured are of routine nature or are some
specialised tasks requiring some high level of skilled manpower.
iii. In case of routine service procurements such as unskilled labourers or security guards,
terms and conditions with respect to type of work, hours of work, days of work etc. should be
clearly specified.
v. In routine service procurements a proper competetive bidding according to the value of
contract should have been done.
vi. In routine service procurements all the phases of procurement should be adequately
checked such as sufficient time for submission of bids, a fair competetive bidding
process, wide publicity has been given and e-tendering process (wherever applicable) has
been followed, agency must have TIN number, Service Tax, P.F., ESIC registration, Labour
dept. registration etc.
vi. The provision of minimum wages as per the Govt. Rules is covered in the terms and
conditions of the contract.
vii. The advt. is published in leading news papers to ensure wide publicity and also uploaded
on the official website of CIDCO.
viii. It is ensured by the tender accepting committee that the agencies quoting below the
minimum wages should be excluded from the competetive bidding.
ix. A duly constituted tender committee should monitor the procurement process.
x. The payment to the manpower hired should normally be made through cheques
to ensure that labourers hired get the adequate compensation and there is no

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harassment.
xi. In case of skilled manpower for routine work such as data entry operators and
programmers, the terms and conditions should be adequately specified.
xii. The performance of Data Entry Operators and programmers should be regularly
measured and audit should check that there is at least some system for ensuring adequate
performance by the hired manpower.
xiii. In case of specialised tasks requiring very high skill levels, a team to monitor the project
should be constituted, which should work in co ordination with the hired agency to ensure
proper service delivery.
xiv. The terms of reference, the work specification etc. should be clearly stated and there
should be a regular interaction between the project implementation team and the external
agency to ensure that the service provider is able to understand the work and deliver adequate
level of performance. The internal auditing firm must check these aspects.
xv. The provisions of general financial principles/rules and CVC guidelines are being adhered
to in all types of procurement of services.

f) Audit of Works Bills :
i. Whether Administrative Approval from the competent authority has been
obtained?
ii. Whether Technical Sanction from the competent authority has been obtained?
iii. Whether Sanction / Acceptance to the tender has been given by the
competent authority?
iv. Whether the bill form submitted duly filled in, is in order?
v. Whether all the details in the bill form have been duly filled in ?
vi. Whether the bill and measurement books have been signed by the competent
authority?
vii. Whether the dates in the bill form and the measurement book have been
properly recorded?
viii. Whether the number of contract and name of the contractor on the R.A. bill tally
with those in the accepted tender?
ix. Whether the details mentioned in the bill form and (M.B.) are as per the
approved estimate for the work?
x. Whether the details furnished in the bill, item wise are arithmetically correct?
xi. Whether the Item / Material supplied by CIDCO are properly recorded
and accounted for in the bill?
xii. Whether the contractor has not exceeded the time limit and if exceeded,
the excess has been covered by a valid grant of extention of time limit by the
competent authority?
xiii. The quantities shown in the bill agree with those in the measurement books
and the rates with accepted tender?
xiv. Whether verification from the last R.A. bill and contractor's ledger that
the payments shown as having been made on the R.A. bill are correct – is done
by the bill passing section?
xv. Whether advance payments for work done but not measured are paid for,
the relavant certificate is recorded and such payment together with that already
made, does not exceed the value of the estimated quantity against the relevant

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item in the tender.
xvi. When the work is measured and paid, the advance paid is properly recovered

and accounted for.
xvii. Whether penalty if any required to be deducted is mentioned and deducted

wherever required?
xviii. Please check when materials not provided for in the original contract are charged

at issued rate or market rate-whichever is higher.

xix. The recovery of the cost of material supplied by CIDCO is made fully or to the
extent of use in work paid from the next R.A. bill.

xx. When credit on account of the cost of materials returned to CIDCO by
the contractor, is given in the contractor's ledger account, it shall be seen that
they are required for use on other work and the credit is given at the existing
market rates or the rate charged to the contractor at the time of issue, less
storage charges, whichever is less.

xxi. The consumption statement of controlled material which is required to
be attached to each final bill should be carefully checked to see that quantities
shown as issued are correct and the consumption shown there in is based on
valid formula and the quantity of work done as shown there in tally with the
quantities paid for in the final bill.

xxii. The materials on which secured advance is paid are : a) Brought to site,
b) required for bonafied use on the work and c) are of an imperishable nature,
that an indenture bond in the prescribed form is executed and the payment is
restricted to 75% of the cost of the materials as assessed by the engineer-in-
charge.

xxiii. The secured advance is recoverd as and when the relevant items of work is / are
measured and paid for.

xxiv. No extra contractual financial aid is given to the contractor, which is not
authorised under the rules.

xxv. The security deposit is recovered correctly, as a percentage of the payments made
to the contracor as per the terms of the contract.

xxvi. When the accepted tender is below the estimated rates, the approval of the
competent technical authority is obtained for the rate analysis submitted by the
tenderer.

xxvii. Whether revised administrative approval of the competent authority is
obtained wherever required?

xxviii. When the work is carried out on behalf of the contractor and the cost thereof is
recovered, that the cost is correclty computed and overheads like establishment,
tools and plant etc. are also charged according to rules.

xxix. When a contract is annulled or cancelled, it must be ensured that, it has not
resulted in financial loss to CIDCO and the contractor has received undue benefit
as a result of cancellation, it should be ensured that appropriate action is taken
as per the terms and conditions of the contract.

xxx. Whether the details furnished in the R.A. bills and final bill are correct and
deduction, tax recoveries are correctly made?

xxxi. Whether the item wise detailed abstract of measurements is recorded in the

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M. B.?
xxxii. Whether the overwritings / corrections in the M.B. are attested by the competent

authority?
xxxiii. Whether the work completion certificate in the prescribed format is enclosed

with the final bill?
xxxiv. Whether approval of the competent authority has been obtained for time-

barred claims?
xxxv. Whether approval of the competent authority is obtained for making payment

on the basis of power of attorney?
xxxvi. Whether test reports of approved laboratories / authorities, are enclosed with

the bills, wherever required?
xxxvii.Whether approval of competent authority obtained for extra item/escalation

etc.?
xxxviii. Whether the estimates have been recasted if the tender rates are less than that

of 10% of the approved estimates?
xxxix. The provision of general financial principles/rules and CVC guidelines are being

adhered to in all types of works contracts.

The following Departments (HOD’s)/ Nodal offices / New Township offices need to be
covered in the assignment of internal audit along with illustrative description of
coverage of internal audit as mentioned in Annexure 1. Department wise illustrative
checks are listed below :

1) Planning Department : (Chief Planner and Chief Architect)
a) Check whether proper upto date inventory of land parcels available with CIDCO is
maintained by the planning department.

b) Check whether information of encroachment / unauthorised occupation of CIDCO
plots is available with planning department.

c) Check whether timely action for removal of encroachments / unauthorised ccupation
is taken by the planning dept. by informing the chief controller of unauthorised

construction (CCUC, CIDCO)

d) Check whether there is a set mechanism of feed back information of sale of plots by
marketing department, once they are handed over by the planning dept. with due
demarcation of the plots to the marketing dept. Check whether proper entry / records
are maintained by the planning dept. to ensure about the disposal of plots and the
balance available plots / Land.

e) Check the proposals finalised for appointment of consultants / architects by the
planning dept. Ensure due procedure has been followed by the dept. in the selection and
appointment of consultants / architects.

f) Check whether dues pertaining to CIDCO receivable through planning dept. are
received / recovered in time and due follow up is made by the dept. for the outstanding

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amounts if any.

g) The receipts collected by planning department are :
i. Building permission receipt,
ii. Infrastructure development of 12.5% and 22.5% area,
iii. Development charges,
iv. Consultancy charges receipts,
v. Other miscellaneous receipts. (NAINA related etc.)

Check whether the receipt collection as per the budgetory targets is achieved and due efforts
are taken by the department in recovery of the same.

h) Check all the proposals finalised by planning dept. for incurring expenditure.

2. Transportation and Communication Department : (CGM (T & A))
a) Check whether the revenue receipts as per the budgetory targets are recovered by
the T & C dept.
The types of receipts collected by T & C department are :
i. Pay and park
ii. Pay and use Toilet blocks receipts
iii. Advertisements
iv. Advertisements and hoardings
v. Road Reinstant Charges
vi. Rent for office – other land
vii. Environment cess.
b) Check the proposals finalised by T & C department for appointment of consultants.
Ensure that due procedure has been followed in selection and appointment of the
consultant by the T & C department.

c) Check all the proposals finalised by T & C department for incurring expenditure.

3. Engineering Department : (CE (NM), CE (NMIA), CE(SP))
a) Check all the tender proposals finalised for execution of works as stipulated in the
detailed scope of internal audit. (Audit of Works Bills)
b) Check all the other proposals finalised by Engineering department for incurring
expenditure.
c) Check whether the recovery of receipts like water charges, testing and shooting
charges, horticulture and other receipts are done as per budgetory targets.
d) Check whether the prescribed procedure has been followed by the Engineering
department in award of contracts for works, selection of consultant's and other
contracts for the expenditure incurred out of CIDCO funds, Deposit works and other
funds.
e) Check whether budgetory limits are followed in case of incurring expenditure and
also in collection targeted revenue reciepts.
f) Check whether water charges levied by CIDCO take into account all the related costs,
expenses, overheads incurred for supply of water to the beneficieries.

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4) Marketing Department : (MM – I, MM - II)
a) Check whether due efforts are taken in achieving the budgetory targets of revenue
collection.
b) Check whether due and prescribed procedure is followed in case of :
i. Marketing of Plots (Disposal of the Plots for various uses through open tender only)
ii. Marketing of constructed commercial premises. (Disposal through open tenders only)
iii. Housing Scheme. (Disposal through public Advt. and there up on draw by lottery).

C) Check whether due efforts are taken in disposal of balance plots / Premises
[commercial and Residencial (Housing)] available for sale with the marketing
department.

d) Check the amount of revenue blocked due to non-disposal of Plots / Premises for
whatever reasons may be. Examine critically the blockage of revenue if any for lapses
/ negligence on the part of the department.

e) Check whether all the terms and conditions of tenders for sale of plots, commercial
premises are duly followed and the expected revenue is collected and remitted
promptly to CIDCO account by the marketing department.

f) Check whether disposal of built up houses is done as per the approved policy by CIDCO
Management, Board and State Govt.

g) Check whether the allotment / handing over of plots, built up premises and houses is
done promptly as soon as the required procedural formalities are completed by the
intending buyers.

5) Estate Department : (M(TS – I), M(TS – II), M(TS – III) )

a) Check whether due efforts are taken in achieving the budgetory targets of revenue
collection.

b) Check the status of recovery of service charges, addl.lease- premium, lease rent, rent
(leave & licence), lease premium under leave and licence agreements. Ensure that the
department is prompt in raising claims of the above types of recoveries and their
realisation is promptly monitored.

c) Check the status of defaulters in case of recovery of receipts as mentioned above and
ensure due process as per law is initiated by the department.

d) Check whether transfer charges, Addl. lease premium and other reciepts are
computed correctly and recovered and remitted to CIDCO account promptly.

e) Check the status of open spaces given on rent for a specific period and ensure
whether rates are computed correctly and recovered. Examine the total no. of open
spaces available with the Estate dept. and the total revenue earned.

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f) Check whether the service charges levied are proportionate to the total expenses
incurred by CIDCO in providing the required services. Comment upon, if there is need for
revision in the rates of service charges to be levied.

g) Check about the status of executing required lease agreements by the estate dept.
with the lessees. Examine whether there is any inordinate delay in this action.

6) IT & S.P. / Data Centre : (GM (IT & SP) & System Manager)
a) Check whether due efforts are taken in achieving the budgetory targets of revenue
collection.

b) Check whether prescribed procedure is followed in disposal of Railway Commercial
Complexes.

c) Examine the position of undisposed Railway commercial complexes; approximate
revenue blocked and departments efforts to dispose them.

d) Check whether proper inventory of Hardware available with CIDCO is maintained.

e) Check whether due and required efforts are taken to dispose of the unused Hardware
by following proper procedure.

f) Examine whether due and prescribed procedure is followed in procurement of
softwares, Hardwares, consumables and entering into A.M.C. with reputed services
providers.

g) Check whether security audit of IT / IS is in place and suggest the solution if not being
conducted.

7) Social Service Department : (C.S.S.O.)

a) Examine the position of undisposed plots under social category available with the
Social Service Department. Compute the value of the unsold plots on the basis of CIDCO's
prevalent pricing policy.
b) Check whether due efforts are taken in realisation of the budgetory targets of revenue
collection.
c) Check about the mechanism of inspection by the Social Service Department about the

utility of the plots after allotment. Are there any discrepancies noticed in the
inspection / visits carried out by the departmental personnel and whether remedial
actions are suggested.
d) Check whether prescribed and transparent procedure is followed by the department
in the allotment of plots under social service category.
e) Check whether disposal of plots reserved for social facilities is done as per the

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approved policy by the CIDCO Management, Board and State Govt.

8) Public Health Department : (C.H.O.)

a) Examine the position of undisposed plots under Health facility category available with
the Public Health Department.

b) Check whether due efforts are taken in realisation of the budgetory targets of revenue
collection.

c) Check whether prescribed procedure is followed by the Health Department in the
allotment of plots under Health facility category.

d) Check whether disposal of plots reserved for health facilities is done as per the
approved policy by the CIDCO Management, Board and State Govt.

e) Check whether prescribed procedure is followed in appointment of agencies for the
work of sanitation, vector control and solid waste management services.

f) Check whether medical reimbursement claims of employees, if any; are pending with
department.

9) Land and Survey: (C.L.S.O., OSD(Lands), Survey Officer.)

a) Examine the position of pending cases on land matters and approx. financial burden
on CIDCO, if the cases are decided against CIDCO. Check whether department has
streamlined mechanism in handling the land matter cases.

b) Check about the process of allotment of plots under 12.5%, 22.5% category; comment
whether due care is taken in prompt disposal of queries / issues raised by PAP's.

c) Check about the land matters pertaining CIDCO land pending with State Govt. Revenue
department. Compute the value of such type of land, if it is to be resolved by the State
Govt. Revenue department.

d) Check whether due care is taken in informing the unauthorised construction control
department about encroachment / unauthorised occupation of CIDCO land while
inspection of the land by the land and survey department.

e) Check whether cases of plot demarcation etc. which have been forwarded by the
planning dept. are pending with the lands department, which may have delayed the
revenue generation process.

10) Special Economic Zone : (G.M. (NMSEZ))

a) Examine whether the department has initiated timely action in realisation of the
budgetory targets of revenue collection .

b) Check whether the expenditure incurred by the department on various activities is
with due procedure.

11) Personnel Department : (Manager (P)) ( Including Security & Fire Dept. )

a) Check whether service records of all the employees of CIDCO are updated
regularly.

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b) Check whether action regarding pending recoveries is taken promptly by the
personnel department.

c) Check about the purchases of various item for office use, procured by the Personnel
Department. Examine whether due procedure is followed while incurring various types
of expenses by the department.
d) Check about the proposals / contracts entered into by the personnel department with
various agencies for different types of activities. Examine whether prescribed procedure
is followed in all such type of cases.

e) Examine the cases of leave account decided by the department in respect of retired /
deceased employees of CIDCO.

f) Check whether History sheets of all the CIDCO vehicles are maintained and updated.

g) Check the updation of dead stock register maintained by the Personnel Department.

12) Economics Department : (Sr. Economist)

a) Examine the method of fixing of prices of open plots / premises for sale, lease etc.
Check whether due weightage is given to the relevant overhead costs while fixing the
reserve prices of plots / premises for various nodes under CIDCO.

b) Checking of the Project Reports prepared by the Department in case of Navi
Mumbai Project and New Towns Project.

13) Statistics Department : (Sr. Statistician)

a) Check whether due & prescribed procedure is followed while appointing various
agencies for conducting surveys and studies.

b) Check whether the results and findings of various surveys and studies are shared with
the concerned implenting department, so as to facilitate corrective action

wherever required.

14) Law Department : (Law Officer)

a) Examine the number of legal cases against CIDCO, pending for disposal at various
levels of judiciary.

b) Compute the approx. cost (legal costs) in defending the legal matters and examine
whether department has initiated timely action in cases which are decided against CIDCO.

c) Compute the approx. financial burdern on CIDCO regarding the various legal matters
pending.

15) Accounts and Finance Department : (Chief Accounts Officer)

a) Check whether the required books of accounts are maintained by the department, in
accordance with the prescribed rules and regulations.

b) Check whether there is proper system set for watching and recovering the dues of
CIDCO, under various heads of account.

c) Check whether timely bank reconciliations are carried with regard to all the receipts
and payments.

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d) Check the CPF accounts section functioning and examine whether all the prescribed
rules and regulations pertaining to CPF are followed.

e) Check about the updation of CPF accounts of all the employees of CIDCO and whether
the annual CPF slips are issued to the employees promptly.

f) Check & cross verify the records pertaining to investments of surplus funds of Cidco &
also the investments made pertaining to CPF deposits and also examine about the
Gratuity related issues of the CIDCO employees.

g) Examine the position of various Bank Accounts maintained by the Accounts & Finance
Department and comment upon present status of the operation of various Bank

Accounts.

h) Examine the position of overdraft facility available with the banks and comment up
on the quantum of interest paid by CIDCO while availing overdraft facility.

i) Examine the status of timely compilation of monthly / quarterly and annual accounts
of CIDCO and suggest ways to improve the position wherever delays are noticed.

j) Check the status of updation of records pertaining to loans and advances given by
CIDCO to employees.

k) Check whether pension and leave salary contribution of the employees on deputation
to CIDCO are remitted to Govt. account promptly.

16) Public Relations Office : (Public Relations Officer)

a) Check whether due and prescribed procedure is followed by the department while
incurring expenditure on various activities implemented by PRO.

Rehabilitation Department : (Manager (Rehabilitation))

a) Check the detailed record of expenses incurred by rehabilitaion department
pertaining to PAP student stipend, PAP students training etc. and comment up on the
isuues pertaining to them.

b) Check the relevant records / documents pertaining to Grants to schools released.

18) Unauthorised Construction control Department : (Chief Controller of Unauthorized
Construction)

a) Check whether prompt action is taken on the issues of unauthorised construction
brought to the notice of the department, so that CIDCO does not suffer any financial
losses.

b) Check the status of records maintained pertaining to encroachment / unauthorised
construction etc. maintained by the department.

c) Check the details of expenses incurred by the department while executing its
functions.

d) Compute the value of CIDCO's land encroached, on the basis of current Reserve price
for the particular locality.

Page 29 of 62
e) Examine and check the details of expenses incurred in cases of removal of hawkers in
the no hawker zone area.
19) Horticulture Department : (Horticulture Officer)
a) Check whether due and prescribed procedure is followed by the department while
incurring expenditure on maintenance of Horticultural gardens.
b) Check whether due efforts are taken in realisation of the budgetory targets of
revenue collection.
20) Library Department : (Development Officer (Library))
a) Check whether due and prescribed procedure is followed by the department while
incurring expenditure on the functioning of the library.
21) Nodal Offices and New Township Offices :
Similar types of checks as stated above are to be applied in case of various similar issues
pertaining to Nodal offices and new Township Offices; wherever applicable.

The above department wise / office wise checks are indicative in nature and the internal
auditing firm shall look into the detailed aspects pertaining to the functioning of the
department / office from the proprietory and finanical point of view. It needs to be
ensured that above mentioned checks along with those mentioned in Annexure -1 shall
be simultaneously applied and conclusion there up on be arrived at and reported in the
quarterly report of internal audit.

Page 30 of 62
Annexure – 1

GROUP – I

SR. ACCOUNTIN SCOPE OF WORK REMARKS

NO. G CIRCLE 1. Accounts : a) Checking of Cash and Bank Balances,
whether Expenditure & Receipts are booked under
1 Mass Hsg. correct Head of Account, provision for O/s. Exp., S.
Creditors, prepaid exp. taken & booked properly in
2 Palghar / Ledger from Dr. & Cr. Vrs., J.V.’s to be checked. The
Tarapur recovery of various Advances paid to Pvt. Parties,
Advances to staff, Fresh Advances given during the year,
Deposit/Recovery made during the year, List of
Outstanding Advances recoverable, more than six
months & less than six months, List of Balance Sheet
items reconciled & un-reconciled, checking of O.D.
Interest paid during the year, Bank reconciliation for
Mass Housing circle related Banks, Bank Guarantees
valid in Hand, B.G. Register, Ledger Balances to be
scrutinized, Income Tax & WCT deducted & deposited in
time. Scrutiny of Ledger, Trial Balance, Balance Sheet
etc.
b) To check whether payment of R.A. Bills/Escalation &
Extra Items Bills released are as per schedule & as per
Tender Conditions. If any irregularity is found, same is to
be brought to the notice of concerned officer &
satisfactory clarification to rectify the mistakes, needs to
be obtained.
2. Engineering : To check whether the work is awarded
as per the norms of the Corporation. To check whether
the M.B.’s are properly maintained & R.A. Bills/Final Bills
forwarded for payment are properly recorded in M.B.’s
with proper approval from competent authority, and the
work is executed as per Tender Conditions.
1. Accounts : a) Checking of Expenditure & Receipts
booked under correct Head of Account, Provision for
O/s. Exp; Prepaid Exp., S. Creditors booked properly in
Ledger from Dr. & Cr. Vrs., J.V.’s Trial Balance, Balance
Sheet, etc.
b) To check whether payment of R.A. Bills/Escalation &
Extra Item Bills released are as per schedule & as per
Tender Conditions. If any irregularity is found, same is to
be brought to the notice of concerned officer &
satisfactory clarification to rectify the mistakes, needs to
be obtained.
2. Planning : To check whether the development
permission is given as per the rules & norms of the
Corporation, development & other charges payable to
CIDCO have been recovered properly.

Page 31 of 62
Transportat 1. Accounts (T & C) : a) Checking of Expenditure &
Receipts booked under correct Head of Account, Bank
ion & Reconciliation, provision for O/s. Exp. Prepaid exp.
booked properly in Ledger from Dr. & Cr. Vrs., J.V.’s, Trial
Communic Balance, Balance Sheet, etc.
b) Railway surcharge is received from Railway Dept.
ation Dept. regularly at CIDCO decided rate.
c) To check whether payment of R.A. Bills/Escalation &
3 Railway Extra Item Bills released are as per schedule, and as per
Tender conditions. To check the measurement recorded
Project, properly in M.B.’s & as per Tender Conditions. If any
irregularity is found, same is to be brought to the notice
Metro Rail of the concerned officer & satisfactory clarification to
rectify the mistakes, needs to be obtained.
Project & 2. Planning : To check whether the development
permission is given as per the rules & norms of the
Airport Corporation, development & other charges payable to
CIDCO have been recovered properly.
4 G.M.(I.T./ 1. Accounts (T & C) : a) Checking of Cash and Bank
SP) Balances, Expenditure & Receipts booked under correct
Head of Account, Bank Reconciliation, provision for O/s.
5 A.C.T.E. Exp., Sundry Cr., Prepaid Exp. booked properly in Ledger
from Dr. & Cr. Vrs., J.V.’s, Trial Balance, Balance Sheet,
6 Store etc.
Accounts b) To check whether payment of R.A. Bills/Escalation &
Extra Item Bills released are as per schedule & as per
Tender Conditions. If any irregularity is found, same is to
be brought to the notice of the concerned officer &
satisfactory clarification to rectify the mistakes, needs to
be obtained.
1. Accounts (T & C) : a) Checking of Expenditure &
Receipts booked under correct Head of Account, Bank
Reconciliation, provision for O/s. Exp. prepaid exp.
booked properly in Ledger from Dr. & Cr. Vrs., J.V.’s, Trial
Balance, Balance Sheet, etc.
b) To check whether payment of R.A. Bills/Escalation &
Extra Item Bills released are as per schedule & as per
Tender conditions. If any irregularity is found, same is to
be brought to the notice of the concerned officer &
satisfactory clarification to rectify the mistakes, needs to
be obtained.
1. Accounts : a) Checking of Cash and Bank Balances,
Bank Reconciliation of Operative Banks, Scrutiny of
Ledger Balances, Balance Sheet. To check the Payment
of PF/Gratuity/Ex gratia, Levy Charges paid to
contractor, Service Tax, Income Tax, WCT to be verified,
Expenditure & Receipts booked under correct Head of
Account, provision for O/s. Exp. Prepaid Exp. booked
properly in Ledger from Dr. & Cr. Vrs., J.V.’s Trial Balance,

Page 32 of 62
7 CAP Balance Sheet, etc.
Accounts b) To check whether payment of R.A. Bills/Escalation &
Extra Item Bills released are as per schedule & as per
8 Nirmal Tender Conditions. If any irregularity is found, same is to
Accounts be brought to the notice of the concerned officer &
satisfactory clarification to rectify the mistakes, needs to
Economics be obtained.
1. Accounts : a) Checking of Expenditure & Receipts
9 And booked under correct Head of Account, Bank
Reconciliation, provision for O/s. Exp. prepaid exp. S.
Statistics Creditors booked properly in Ledger from Dr. & Cr. Vrs.,
J.V.’s, Trial Balance, Balance Sheet, etc.
DEPT. b) To check whether payment of R.A. Bills/Escalation &
Extra Items Bills released are as per schedule & as per
10 Horticultur Tender Conditions. If any irregularity is found, same is to
be brought to the notice of the concerned officer and
satisfactory clarification to rectify the mistakes, needs to
be obtained.
1. Accounts : a) Checking Cash and Bank Balances,
Expenditure & Receipts booked under correct Head of
Account, Bank Reconciliation, provision for O/s. Exp.
prepaid exp., S. Creditors booked properly in Ledger
from Dr. & Cr. Vrs., J.V.’s, Trial Balance, Balance Sheet,
etc.
b) To check whether payment of R.A. Bills/Escalation &
Extra Item Bills released are as per schedule & as per
Tender Conditions. If any irregularity is found, same is to
be brought to the notice of the concerned officer &
satisfactory clarification to rectify the mistakes, needs to
be obtained.
As specified in TOR.

As specified in TOR.

e

11 Library As specified in TOR.

Page 33 of 62
SR. ACCOUNTING GROUP – II REMARKS

NO CIRCLE SCOPE OF WORK

Marketing S 1. To check whether whether Allotment/Disposal of
plots/tenements to various allotees is as per the
1 AP/ rules & as per competitive rates/base rate of the
Marketing Corp. & as per the booklets, Tender Conditions
mentioned in the booklet/tenders. Accounting
A/c. receipts related to BUDP plots & recovery of DELAY
PAYMENT CHARGES thereon if paid late, the list of
MM - I and plots, tenements/properties available for sale in
marketing section. To check the Cash & Bank
MM - II Balances & check the SAP receipt and payment
entries, Checking of Marketing Accounts Trial
M(TS-I), balance, Balance Sheet. To check the Sale Entries of
sold properties passed during the year.
M(TS-II) & 1. To check the Estate Receipts & Payments of all the
nodes of Navi Mumbai. To check whether the notices
2 M(TS-III) are issued to the defaulters in payment of service
charges, development charges. To check whether use
and Estate of plot/apartment is as per the conditions of
allotment, Transfer charges charged as per the
Accounts) approved rate per sq. Mtr./Feet., To check whether
the Economic rent recovered from Rental tenements
given to various social and other institutions, Rental
Agreement has been renewed every year by
increasing the additional 10% (atleast) Rent per year.
Notices are sent to defaulters for payment of rent
such as MSEDCL, NMMC & other institutions. The
Demand of Service Charges raised in Rent Roll is as
per original file record, as per use of plot & as per FSI
granted. To check the computation of Additional
Lease Premium collected for delayed construction.
To check the computation of ALP to be recovered for
grant of Additional FSI.

To check the Rent Rolls of all the nodes of Navi
Mumbai. To check the Estate Receipts collected from
cusotmers & booked under correct head of A/c. in
the ledger. To check whether the provision for
recoverable receipts are taken properly. To check the
demand for the Service charges & HUDCO Loan EMI
payable to CIDCO by allotees is raised in Rent Roll
properly. The delay payment charges are calculated
and recorded properly in Rent Roll and recovered
promptly. To check the amount recoverable from
social institutions towards Service charges & rent etc.

Page 34 of 62
3 Social Checking of plots allotted to eligible institutions for
Services social activity as per Norms of the Corporation during
the year. Demand of Service charges raised in Rent Roll
4 Chief Health is as per original file record, as per use of plot & as per
Officer FSI granted. To check that proper approval from
competent authority has been obtained for allotment
Kharghar of social facility plots. To check the expenditure made
for social activities. If any irregularity is found, same is
and Ulwe to be brought to the notice of the concerned officer &
satisfactory clarification to rectify the mistakes, needs
5 Engg. to be obtained.
(General
To check the contracts awarded during the year. And
and whether the contracts awarded with proper approval
from competent authority to qualified contractors. The
Accounts) works are done as per norms of the corporation & as
per the tender conditions. Physical verification of
6 H.O. purchase of Material for CHO section. If any irregularity
(Finance) is found same is to be brought to the notice of the
concerned officer & satisfactory clarification to rectify
Company the mistakes, needs to be obtained.
Secretary
Law Dept. To check the contracts awarded during the year. And
7 Computer whether the contracts awarded with proper approval
Data Center from competent authority to qualified contractors. The
(System works are done as per norms of the corporation & as
Manager) per the tender conditions. To check the expenditure
incurred on Central Park & Golf Course, Kharghar Hsg.
8 Salary Projects & other infrastructures and developmental
Accounts works.
To check the Investments in F.D.’s, Receipt of interest on
FDR. To check the repayment of loans, Interest on
Railway Bonds. To check the O.D. Interest on current
A/c’s during the year. To check the corectness and
accuracy of the quarterly consolidation of the accounts
of CIDCO done by the Finance Section. To check the
grouping of Final Accounts of all the branches of
corporation. Check the Bank reconciliation statements
of all the Bank Accounts.
Law Dept. – Company Secretary : To check the Legal
Matters files, Court cases files, Board Resolutions etc.
DATA CENTRE : Check the Asset Registers, To verify the
stock of old & new computers, laptops, Accessories.
Verification of maintenance contracts agencies & to
check whether the contracts are given as per tenders
and as per terms & conditions of corporation. To check
the overall expenditure incurred on maintenance of old
computers & purchase of new computer, laptops etc.
during the year. Scrutiny of payments/bills of various
contract agencies & other misc. payment bills
forwarded for payment from data centre. To verify the
necessity of Maintenance of old Computers/Printers.
To check the monthly salary pay sheets, supplementary
claims paid to the employees. To check the loans &

Page 35 of 62
Personnel advances granted during the year to various
employees. To check whether the instalments of petty
9 Dept. loan, Hsg. Loan, Vehicle Loan Emi’s are properly
(Including deducted from the salary of the employees. To check
the Cash & Bank Balances, Petty cash payments, Un-
Security & claimed dues, Deposit A/c, Lapsed & Cancelled
cheques, Bank Reconciliation of operative Banks,
Fire Dept.) Scrutiny of Ledger, Trial Balance, Balance Sheet etc.
Medical/TA Advances granted to employees have been
Public recovered properly. If any irregularity found, same is to
be brought to the notice of the concerned officer &
satisfactory clarification to rectify the mistakes, needs
to be obtained.
AS specified in T.O.R.

AS specified in T.O.R.

10 Relations

Officer

Page 36 of 62
SR. ACCOUNTING GROUP – III REMARKS
Page 37 of 62
NO CIRCLE SCOPE OF WORK

Cash 1. To check the entire Cash Counters of Corporation,
Verificati To Check whether Cash/Cheques collected from
1 ons of all customers are properly deposited in Bank & booked
the Cash under correct head of A/c. To check that Cash Scroll
Counters is properly maintained by the Cashier, Cash
of Navi transactions are recorded in Cash Scroll regularly &
Mumbai cash balance is checked daily by Competent
Authority. Whether the Cash & Bank balances are
Water tallied with Ledger, Trial Balance. To check the Bank
Supply Reconciliation of all Banks operated by each
Engg. Accounting Circle.
a) Checking of Cash & Bank Balances, Water Supply
2 (General Expenditure made & receipt received during the
year. To check that water charges demand is raised in
and Rent Roll for all the allotees & water charges are
recovered from them regularly with DPC if paid late
Accounts) by the party. And these Receipts are booked under
correct head of Account, provision for O/s. Exp.
Planning Sundry Cr. Prepaid Exp. booked properly in Ledger
from Dr. & Cr., Vrs., J.V.’s, Trial Balance, Balance
Departm Sheet, Etc. To check the Secured Advances, Adv. to
pvt. Parties, contractors are recovered & settled
ent properly.
b) To check whether payment of R.A. Bills/Escalation
3 including & Extra Items Bills released are as per schedule & as
per Tender Conditions. If any irregularity is found,
Building same is to be brought to the notice of the concerned
officer & satisfactory clarification to rectify the
Permissio mistakes, needs to be obtained.
a) To check from the files of development
n, NAINA. permissions given during the year, that the
permissions are given as per the rules & regulations
(General of the corpn. Additional FSI if any, sanctioned as per
the rules of the Corpn. & additional Lease Premium
and is collected from them at the approved rate per Sq.
Mtr./Feet. To check the Receipts & Expenditures
Accounts) made during the year, Expenditure & Receipts
booked under correct head of Account, provision for
O/s. Exp. prepaid exp. booked properly in Ledger
from Dr. & Cr. Vrs., J.V.’s, Trial Balance, Balance Sheet,
Etc.
b) To check whether payment of R.A. Bills/Escalation
& Extra Item Bills released are as per schedule & as
per Tender Conditions. If any irregularity found, same
is to be brought to the notice of the concerned
officer & satisfactory clarification to rectify the
mistakes, needs to be obtained. And other scrutiny
as specified in TOR.

To check whether the approval of competent

authority is obtained for works awarded during the

year and the same are awarded by tenders & as per

New the norms of the corporation. To check whether the
Panvel & R.A. Bills. Escalation bills forwarded by Engg. Dept.
are as per measurement recorded in the M.B. & as
4 Kalambol
per the payment conditions mentioned in tender. If
i
any irregularity is found, same is to be brought to the

Engineeri notice of the concerned officer & satisfactory

ng Circle clarification to rectify the mistakes, needs to be

(General obtained. To check the cash and bank balances and

and bank reconciliation for operative banks. To check the

Accounts) advances position.

To check the approval of competent authority for

works awarded from Vashi/Airoli/Ghansoli/K.K.

during the year & works are awarded by tenders & as

per the norms of the corporation. To check the

expenditure incurred on Exhibition Centre & other

electric & civil works. To check the cash & bank

balances & Bank reconciliation for operative banks.

Vashi and To check the R.A. Bills, escalation bills forwarded by

5 Airoli Engg. Dept. are as per measurement recorded in the
Engg. M.B. & as per the payment conditions mentioned in

(General Tender. To check whether the bills are released to the

and party with proper approval of competent authority.
Accounts) The R.A. Bills, Escalation Bills are released as per the
tender conditions & as per the norms of the

corporation. To check the advances to Pvt. Party,

Advances of Staff, secured advances are recovered

properly. If any irregularity is found, same is to be

brought to the notice of the concerned officer &

satisfactory clarification to rectify the mistakes,

needs to be obtained.

Page 38 of 62
To check the works awarded during the year are by

tenders & as per the norms of the corporation. To

check the receipt & expenditure of Urban hut &

Aagari Koli Bhavan. To check the Cash & Bank

Balances, Bank Reconciliation of operative Banks,

Advances of Private Party, secured advance,

Belapur advances to staff are recovered properly from

and Nerul contractor, employees. To check the R.A. Bills,

6 Engg. Escalation bills are forwarded by Engg. Dept. are as
(General per measurement recorded in the M.B. & as per the
payment conditions mentioned in tender. To check
and
whether the bills are released to the party with
Accounts)
proper approval of competent authority. The R.A.

Bills, Escalation Bills are released as per the tender

conditions & as per the norms of the corporation. If

any irregularity is found, same is to be brought to the

notice of the concerned officer & satisfactory

clarification to rectify the mistakes, needs to be

obtained.

Land & To check all the files of plots allotted under 12.5%

Survey GES, (22.5%) Schemes to various project affected

Dept. and persons. To check the eligibility of PAP for allotment

Rehabilit of plots. To check whether the plots are allotted to

ation the proper individuals as per their eligibility. To check

7 Departm whether the area of plot & cost of plot is calculated
correctly as per norms of the corporation. Whether
ent.
the procedure of allotment of plot is transparent &
C.L.S.O.,
proper approval is obtained from competent

OSD authority for allotment of plot under 12.5% and

(Lands) 22.5% scheme. If any irregularity is found, same is to

Survery be brought to the notice of the concerned officer &

Officer, satisfactory clarification to rectify the mistakes,

Manager needs to be obtained.

(Rehabila

tion)

To check all the files of various Trainings courses

Vocation organised for the Project Affected Persons. To check

al the Receipts & Expenditure made during the year for

8 Training vocational training of PAP’s. To check the grants given
Centre by CIDCO for centre. To check whether the Books,
Registers of Training Institutes are kept up to date for
(General
checking etc. If any irregularity is found, same is to be
and
brought to the notice of the concerned officer &

Accounts) satisfactory clarification to rectify the mistakes,

needs to be obtained.

Station To Check the Receipts received from all the Stations

9 Complex Complex of Navi Mumbai. To check the balance
and shops, offices ready for sale at Station Complexes. To
check the expenditure made for maintenance & for
Special
other repairing works during the year. Whether the

Page 39 of 62
Economic shops, offices are given on Rental basis, if so whether
Zone the rent is recovered at applicable rate from tenants
& rental agreements are renewed after every year. If
any irregularity found, same is to be brought to the
notice of concerned officer & satisfactory
clarification to rectify the mistakes, needs to be
obtained.

Engineering : To check whether the work is awarded

as per the norms of the Corporation & with Proper

approval from competent authority, and work is

done as per Tender Conditions.

As specified in T.O.R. ( For SEZ )

10 C.C.U.C.

(General AS specified in T.O.R.

and

Accounts)

SR. ACCOUN GROUP – IV REMARKS

NO. TING SCOPE OF WORK

CIRCLE 1. Aurangabad, Nashik, Chikhaldara (Amaravati),
Nanded, Jalna, Oras, Latur, Palghar and Nagpur.
1 All New

Township

Offices.

Page 40 of 62
The Internal Audit Report should be submitted as per following manner :-

Sr. Particulars Observations on Observations on
functioning of Ac- functioning of Engi-
No. counts Department neering & General

Department

GROUP – I

1) Mass Housing Project Mass Housing. Mass Housing Engg.

Golf Course Golf Course Engg.

Agri-Koli Bhavan Agri-Koli Bhavan.

Exhibition Centre Exhibition Centre.

Others in Mass Hous- Other scope in Mass

ing. Housing.

2) Palghar Project Palghar Project. Palghar Project.
Tarapur Poject. Tarapur Poject.
Tarapur Project

3) Transportation & NMIA Project NMIA Project

Communication Dept. Metro Projec Metro Project

Railway Project Railway Project

Railway Sur-Charge re- A.C.T.E. Project

ceipts.

Pay & Park.

Re-instatement.

4) G.M. (I.T. & S.P.) GM (IT & SP) GM (IT & SP)

5) A.C.T.E. Covered in Sr. No. 3 Covered in Sr. No. 3

6) Store Accounts Stores Electrical works.
Other works.
Any other specific
work.

7) C.A.P. Accounts C.A.P. C.A.P. General

8) Nirmal Accounts Nirmal Nirmal General.

9) Economics & Statis- Economics General.
Statistics General.
tics

10) Horticulture Horticulture Horticulture General.
11) Library Library Library General.

Page 41 of 62
GROUP – II

1) Marketing – MM(I) Marketing Manager (I) Allotment of Tenement.
Marketing Manager (II) Allotment of Plots.

Marketing – MM(II)

2) Estate Department M(TS-I) towards receipt M(TS-I) for approval of
of lease premium, addi- additional FSI, time ex-
M(TS-I) tional lease premium and tension, transfer charges.
transfer charges etc. Property given on rental.
M(TS-II) Rent-roll for Service
M(TS-III) M(TS-II) towards receipt Charges and Water
of lease premium, addi- Charges, etc.
tional lease premium and M(TS-II) for approval of
transfer charges etc. additional FSI, time ex-
M(TS-III) towards receipt tension, transfer charges.
of lease premium, addi- Rent-roll for Service
tional lease premium and Charges and Water
transfer charges etc. Charges, etc.
M(TS-III) for approval of
additional FSI, time ex-
tension, transfer charges.
Property given on rental.
Rent-roll for Service
Charges and Water
Charges, etc.

3) Social Service Dept. Social Services Depart- Allotment of plots.

ment.

4) Chief Health Dept. C.H.O. Department. C.H.O. Contracts.

Health Centres Ulwe.

Health Centres Taloja

Any other works.

5) Kharghar Node Kharghar. Kharghar Engg.
Ulwe Engg.
Ulwe Node Ulwe. Belapur Engg.
Nerul Engg.
Belapur Node Belapur.

Nerul Node Nerul.

6) H.O. Finance Investment in F.D.R.

Accounts Bank balances in various

banks.

Bank balances in spe-

cial flexi deposit ac-

count.

Branch reconciliations

including status of con-

solidations of balance

sheet and P & L accounts.

Page 42 of 62
7) C.S. Department Company Secretary Company Secretary
Dept. General.
Law Department Law Department.
System Manager. Law Dept. General.
System Manager Dept.
Salary System Manager
8) Salary Accounts General. Purchase of
Computers, SAP
9) Personnel Department System.
Salary in General.
Security Department
Personnel Dept.
Fire Department Security Dept.
Fire Dept.
10) Public Relation Dept.
Public Relation Dept.

GROUP – III

1) Cash Verification of Cash Counters should be

Navi Mumbai included in Accounts re-

ports of respective circles.

2) Water Supply Water Supply. Water Supply Engg.

water purchase.

water receipt.

3) Planning Department Planning Planning Dept.

Building Permission CAP Building Permission

NAINA Dept. NAINA Dept.

NAINA Department

4) New Panvel Node Panvel Panvel Engg.
Kalamboli Kalamboli Engg.
Kalamboli Node Kamothe Kamothe Engg.
Dronagiri Dronagiri Engg.
Kamothe Node

Dronagiri Node

5) Vashi Node Vashi Vashi Engg.
Airoli Airoli Engg.
Airoli Node

6) Belapur Node Belapur Belapur Engg.
Nerul Nerul Engg.
Nerul Node Ulwe Ulwe Engg.
Kharghar Kharghar Engg.
Ulwe Node
Lands Dept. Engg.
Kharghar Node Rehabilitaion Engg.
Survey Officer Engg.
7) Lands Dept. Lands Dept. OSD (Lands) Engg.

Rehabilitation Dept. Rehabilitaion Page 43 of 62

Survey Department. Survey Dept.

OSD(Lands) Dept. OSD (Lands) Dept.
8) Vocational Training Vocational Training Vocational Training

Centre Centre. Centre Engg.

9) Station Complex S.B.C.C. S.B.C.C. Engg.
SEZ Engg.
Special Economic SEZ.
C.C.U.C. General.
Zone C.C.U.C. Engg.

10) C.C.U.C. C.C.U.C.

GROUP – IV

1) Aurangabad Aurganabad Aurganabad Project.
Waluj. Waluj Project.
2) Waluj Nashik Nashik Project.
Chikhaldara Chikhaldara Project.
3) Nashik Nanded Nanded Project.
Jalna Jalna Project.
4) Chikhaldara Oros Oros Project.
Latur Latur Project.
5) Nanded Palghar Palghar Project.

6) Jalna

7) Oros

8) Latur

9) Palghar

Page 44 of 62
Annexure – 2

Duration and deliverables :

The internal auditing firm shall conduct the concurrent internal audit of 2021-22
of all the departments / offices under CIDCO, as per the scheduled given below and
submit the report on annual / quarterly basis, to the i)V.C. & M.D.; ii) to the concerned
department / office and iii) the internal audit wing of CIDCO on or before the due dates
as prescribed.

SCHEDULE FOR CARRYING OUT INTERNAL AUDIT

The internal audit of the departments / offices under the jurisdiction of CIDCO on
the basis of indicative checks as specified in TOR and Annexure – 1 of RFP document;
shall be completed on or before the due dates mentioned and the reports to be
submitted on the dates as specified.

GROUP 1

Sr. Name of the Period of Due date for Due date for
concurrent completion Submission of
No. Department Internal Audit of Internal the Internal
Audit Report
Audit

1 Mass Housing Circle

2 Palghar

3 ACE – RP T & C Apr 2021 to June 2021 31st July 2021 16th Aug. 2021
July 2021 to Sept 2021 31st Oct. 2021 15th Nov. 2021
( General and

Accounts.)

4 GM and IT & Infotech Oct 2021 to Dec 2021 31st Jan. 2022 15th Feb. 2022

Park

5 AC TE Jan 2022 to Mar 2022 30th April 2022 15th May 2022

Telecommunication

T&C (General and

Accounts)

6 Store Accounting Unit

7 C.A.P. Accounting Unit

8 Nirmal Accounting Unit

9 Economics and

Statistics Dept.

10 Horticulture

11 Library

Page 45 of 62
GROUP 2

Sr. Name of the Period of concurrent Due date for Due date for
Internal Audit completion of Submission
No. Department Internal Audit
of the
1 Marketing /Marketing 31st July 2021 Internal
31st Oct. 2021 Audit Report
SAP/ Marketing 31st Jan. 2022
30th April 2022 16th Aug. 2021
Account 15th Nov. 2021
15th Feb. 2022
2 Estate TS-I, TS-I, TS-II Apr 2021 to June 2021 15th May 2022

and Estate A/cs.

3 Social Service July 2021 to Sept 2021

4 Chief Health Officer Oct 2021 to Dec 2021

5 Kharghar & Ulwe Engg.
and Jan 2022 to Mar 2022
(General

Accounts)

6 H.O.(Finance Dept.)

7 Company Secretary

and Law Dept. and

Computer Data Centre.

8 Salary Section

9 Personnel Depart(Sec.

& Fire Dept)

10 Public Relation Officer

GROUP 3

Sr. Name of the Period of Due date for Due date for
concurrent Internal completion of Submission of
No. Department Internal Audit
Audit the Internal
Audit Report
2 Water Supply Engg.
16th Aug. 2021
(General and Accounts) 15th Nov. 2021
15th Feb. 2022
3 Planning Department - 31st July 2021 15th May 2022
Building Apr 2021 to June 2021
including

Permission & NAINA 31st Oct. 2021
(General and Accounts) July 2021 to Sept 2021

4 New Panvel and Oct 2021 to Dec 2021 31st Jan. 2022

Kalamboli Engg.

(General and Accounts) Jan 2022 to Mar 2022 30th April 2022

5 Vashi and Airoli Engg.

(General and Accounts)

6 Belapur and Nerul

(General and Accounts)

7 Land and Survey Dept.

Page 46 of 62
and Rehabilitation
Dept. (General and
Accounts)

8 Vocational Training

Centre Unit (General

and Accounts)

9 Railway Station

Complex and Special

Economic Zone Dept.

10 CCUC (Chief Controller

of Unauthorised

Construction (General

and Accounts)

GROUP 4
All New Township Offices.

Sr. Name of the Period of Due date Due date for
concurrent Internal for Submission of
No. Department the Internal
Audit completion Audit Report
of Internal

Audit

1 Aurangabad Apr 2021 to June 2021 31st July 2021 16th Aug. 2021
2 Nashik July 2021 to Sept 2021 31st Oct. 2021 15th Nov. 2021
3 Chikhaldara Oct 2021 to Dec 2021 31st Jan. 2022 15th Feb. 2022
4 Nanded Jan 2022 to Mar 2022 30th April 2022 15th May 2022
5 Jalna
6 Latur
7 Palghar
8 Nagpur
9 Oras

It is expected that at least 4 teams are deployed for conducting the internal audit of all
the departments / offices simultaneously.

Payment Schedule :

i. The payment of proportionate professional fees to the internal auditing firm shall be
made on receipt of the quarterly audit reports, as stipulated in the above
mentioned schedule for carrying out internal audit of 2021-22.

ii. Any delay over the scheduled dates in the submission of audit reports shall be liable for
deduction of amount @ ¼ % per week from the total due payment to the firm. The
decision of the competent authority (F.A.) of CIDCO in this regard shall be final.
Page 47 of 62
Annexure - 3
LIST OF SCANNED DOCUMENTS TO BE UPLOADED ONLINE

1) LETTER OF TECHNICAL PROPOSAL (LOTP) – As per Annexure – 4 (On Letterhead of the
firm)

2) TECHNICAL PROPOSAL – As per Annexure – 5 (On Letterhead of the firm)

3) Format - T – 1 (On Letterhead of the firm)

4) Format - T – 2 (On Letterhead of the firm)

5) Format - T – 3 (On Letterhead of the firm)

6) Format - T – 4 (On Letterhead of the firm)

7) Format - T – 5 (On Letterhead of the firm)

8) Format - T – 6 (On Letterhead of the firm)

9) Format - T – 7 (On Letterhead of the firm)

10) Format - T – 8 (On Letterhead of the firm)

11) LETTER OF FINANCIAL PROPOSAL – As per Annexure – 6 (On Letterhead of the firm)

12) DETAILS OF FINANCIAL PROPOSAL – As per Annexure – 7 (On Letterhead of the firm)

13) Scanned copy of Registration Certificate of ICAI.

14) Scanned copy of Annual Turnover Letter of PSU.

15) Scanned copy of Annual Turnover Letter of Private Company.

16) Scanned copy of certificate mentioning, details of annual turnover of the firm, duly
signed by the statutory auditor of the firm, with their seal.

NOTE :-

i) Failure to comply with the requirements as stated above shall make the proposal of the
firm to be rejected.

ii) All the hard copies of the above mentioned documents and the RFP document; duly
stamped and signed by the authorised representative of the firm would be called for
submission to CIDCO, for confirmation and record purpose; at an appropriate time. The
concerned firm/firms need to comply with this requirement on intimation from CIDCO Ltd,
failing which, it may make the proposal of the firm to be rejected.

Page 48 of 62
(To be Submitted on Letterhead of the firm online)
Annexure - 4

LETTER OF TECHNICAL PROPOSAL (LOTP)

To,
The Financial Advisor,
CIDCO Ltd., 7th floor,
CIDCO Bhavan,
CBD Belapur, Navi Mumbai.
Maharashtra – 400 614.

Sub : Submission of Technical Proposal for conducting Internal Audit of CIDCO Ltd.

Dear Sir,
I / we, ___________________________ (Name of the firm) having examined the RFP
Document and understood its contents, hereby submit our proposal in the prescribed
format enclosed for selection as "Internal Auditor" for CIDCO Ltd. for conducting the
concurrent internal audit of Financial year 2021-22 and state that :

i) All the information provided in the proposal and along with the relevant enclosures is
true and correct and all the documents accompayning the proposal are true copies of their
respective originals.
ii) This statement is made for the express purpose of getiing selected as the Internal Auditor
for CIDCO Ltd.
iii) I/ we shall make available to CIDCO any addtional information, it may find necessary or
require to supplement or authenticate the selection statement.
iv) I / we declare that :
a) I / we have examined and understood the RFP document and more specifically the scope
of the audit;
b) I / we hereby certify that we have taken steps to ensure that no person acting for us or on
behalf will engage in any corrupt; fraudulent or coercive practices to influence the selection
process.
v) I / we acknowledge the right of the CIDCO to reject our proposal without assigming any
reason or otherwise and hereby waive our right to challege the same on any account
whatsoever.
vi) We certify that in the last three years, we / any of the members of the firm have neither
failed to perform on any assignment, as evidenced by imposition of a penalty or a judical
pronouncement nor been expelled from any assignment, nor have had any assignment
terminated for breach on our part.

Page 49 of 62
vii) I / we certify that in regard to matters relating to integrity and security of the country or
any matters; we have not been chargesheeted by any agency of the Government or convicted
by a court of law for any offence committed by us or by any of our branch offices.
viii) I / we further certify that no investigation by a regulatory authority is pending either
against us or against our branch offices or against any of our office bearers / partners /
employees.
ix) We confirm that in the event of our proposal being selected for award of the assignment
of Internal Audit of CIDCO Ltd. we shall be legally bound joint and severally and hence submit
this proposal.

Thanking you,

Yours Faithfully
(Signature of the Authorised
Representative / Partner of the firm with
Name & Designation and seal of the firm)

Page 50 of 62
(To be Submitted on Letterhead of the firm online)
Annexure - 5

TECHNICAL PROPOSAL
Format for submission of information of the Chartered Accountant firm / Cost Accountant

firm for selection as Internal Auditor of CIDCO, Ltd.

Sr. Description Details

No. .............................................
.............................................
1) Name of the Firm
.............................................
2) Status of the Firm .............................................
.............................................
(Partnership/Proprietory/others) .............................................
.............................................
3) Addresss of the Firm (Head Office) .............................................
.............................................
4) Telephone No. (With STD Code) .............................................
.............................................
5) Mobile No. .............................................
.............................................
6) Email id.
.............................................
7) Fax No. (With STD Code) .............................................

8) PAN of the firm .......................................C.A.‘
s
9) GST No. of the Firm
.............................................
10) ICAI Registration No.
.............................................
11) Date of Constitution of the Firm

12) Details of FCA / ACA associated with the
Firm

a) No. of FCA’s

b) No. of ACA‘s

13) No. of full time Chartered Accountants /
Cost Accountants employeed with the firm
as on 31.03.2020

14) No. of full time Audit Staff employeed with
the firm as on 31.03.2020

15) No. of full time Article Clerks employeed
with the firm as on 31.03.2020

Page 51 of 62
16) No. of Branch Offices as on 31.03.2020 .............................................

17. The Authorized partner (on behalf of all the full time partners) / sole proprietor should
invariably sign the undertaking as mentioned below:
I sole proprietor / authorized partner of M/s. _________________________.
Chartered Accountants/Cost Accountants do hereby jointly and severely verify and declare :-
i. that the particulars given are complete and correct and that if any of the statementsmade
or the information so furnished in the application form (Technical Proposal) is later found,
not correct or false or there has been suppression of material information, the firm would not
only stand disqualified from allotment, but would be liable for disciplinary action under the
Chartered Accountants Act 1949/Cost Accountants Act 1959 and the regulations framed
there under.
ii. that the firm, proprietor or partners have not been debarred or cautioned by ICAI during
last three years;
iii. that individually we are not engaged in practice otherwise or in any other activity, which
would be deemed to be in practice under section 2(2) of the Chartered Accountants Act
1949/relevant section under Cost Accountants Act 1959;
iv. that the consittution of the firm as on 1st January of the relevant year shown in the
application form is same as that in the constitution certificate issued by ICAI.

Place : ..................
Date : ..................

(Signature of the Authorised
Representative / Partner of the firm with
Name & Designation and seal of the firm)

Page 52 of 62
Technical Information Formats to be Submitted online with Technical Proposal.
(To be Submitted on Letterhead of the firm online)

Format - T - 1.

Details of Full-Time Partners / Sole Proprietor of the Firm

Sr. Name of the Membe Whethe Date Date Station and
rship r FCA / of of Region
No. sole Proprietor / No where
ACA Joining beco
Partner the ming Residing at
firm FCA Present
(Full
Time)

1
2
3
4
5
6
7
8
9
10

(Signature of the Authorised
Representative / Partner of the firm with
Name & Designation and seal of the firm)

Page 53 of 62
Format - T - 2
(To be Submitted on Letterhead of the firm online)
Details of Full -Time Chartered Accountant/Cost Accountant Employees.

Sr. Name Membership No. Whether FCA / Date of
ACA Joining the
No. firm as full

time
employee

1
2
3
4
5
6
7
8
9
10

(Signature of the Authorised
Representative / Partner of the firm with
Name & Designation and seal of the firm)

Page 54 of 62
Format -T- 3
(To be Submitted on Letterhead of the firm online)

Details of Staff

No. of Qualified Staff No. of Semi qualified Staff Other Staff
Since Last
Sr. Since Last Since Last 10 years 5 years 3 years

No.

10 years 5 years 3 years 10 years 5 years 3 years

(Signature of the Authorised
Representative / Partner of the firm with
Name & Designation and seal of the firm)

Page 55 of 62
Format -T- 4
(To be Submitted on Letterhead of the firm online)
Details of Internal Audit Work of Public Sector Undertakings (Having Annual Turnover
more than Rs. 500.00 crores) Completed and in hand with the firm for the period
2015-16, 2016-17, 2017-18, 2018-19 and 2019-20.

Sr. Name of the PSU Period of internal Whether Professional

No. audit to be completed or on fees charged

conducted (Years for going for the

which appointed) assignment

with their Annual (Rs.)

Turnover

Annual

Period Turnover (Rs.)

1
2
3
4
5
6
7
8
9
10

(Signature of the Authorised
Representative / Partner of the firm with
Name & Designation and seal of the firm)

Page 56 of 62
Format -T- 5
(To be Submitted on Letterhead of the firm online)
Details of Statutory Audit Work of Public Sector Undertakings (Having Annual Turnover
more than Rs. 500.00 crores) Completed and in hand with the firm for the period

2015-16, 2016-17, 2017-18, 2018-19 and 2019-20.

Sr. Name of the Period of Statutory Whether complet Professional fees
Audit with their Annual ed or ongoing charged for the
No. PSU assignment (Rs.)
Turnover
Period Annual

Turnover
(Rs.)

1
2
3
4
5
6
7
8
9
10

(Signature of the Authorised
Representative / Partner of the firm with
Name & Designation and seal of the firm)

Page 57 of 62
Format -T- 6
(To be Submitted on Letterhead of the firm online)
Details of Statutory Audit work of Private Sector Companies, (Having Annual Turnover
more than Rs. 100.00 crores) completed and in hand with the firm for the period
2015-16, 2016-17, 2017-18, 2018-19 and 2019-20.

Sr. Name of the Period of Statutory Whether Prefessional fees

No. Organisation Audit with their completed or charged for the

Annual Turnover ongoing assignment (Rs.)

Period Annual

Turnover

(Rs.)

1

2

3

4

5

6

7

8

9

10

(Signature of the Authorised
Representative / Partner of the firm with
Name & Designation and seal of the firm)

Page 58 of 62
Format -T- 7
(To be Submitted on Letterhead of the firm online)

Particulars of Branches.

Sr. Station at which Complete Address with Name of the Date of
Pin Code & Tel. No. Partner in charge Opening of
No. located the Branch
of the Branch

1
2
3
4
5

(Signature of the Authorised
Representative / Partner of the firm with
Name & Designation and seal of the firm)

Page 59 of 62
Format -T- 8
(To be Submitted on Letterhead of the firm online)

Details of Annual Turnover of the firm

Sr. Financial Year Annual Turnover (Rs. In Lakhs)

No.

1 2017-18

2 2018-19

3 2019-20

(Signature of the Authorised
Representative / Partner of the firm with
Name & Designation and seal of the firm)

Note : All the above formats shall be duly filled in and signed by the authorised signatory of
the firm mentioning Name, Designation, Date and Place, and seal of the firm.

Page 60 of 62
(To be Submitted on Letterhead of the firm online)
Annexure - 6

LETTER OF FINANCIAL PROPOSAL (LOFP)

To,
The Financial Advisor,
CIDCO Ltd., 5th floor,
CIDCO Bhavan,
CBD Belapur, Navi Mumbai
Maharashtra – 400 614.

Sub : Submission of Financial Proposal for conducting Internal Audit of CIDCO
Ltd.

Dear Sir,

I / we ___________________________________(Name of the firm) herewith enclose
the financial proposal towards total professional fees for selection of our firm as Internal
Auditor for CIDCO Ltd.

Yours Faithfully,

Signature : _______________________

Full Name : _______________________

Designation : _______________________

Address : _______________________

_______________________

(With seal of the firm)
(Authorised Signatory)

Page 61 of 62
(Note : The financial Proposal towards professional fees is to be filled strictly as per the format prescribed.)

(To be Submitted on Letterhead of the firm online)

Annexure - 7

DETAILS OF FINANCIAL PROPOSAL

To Conduct the Concurrent Internal Audit of the financial year 2021-22.

Having gone through the RFP document and having fully understood the scope of the

assignment for conducting the concurrent internal audit of the financial year 2021-22, we are

pleased to inform that, we would charge towards our professional fee of Rs. ___________/-
(Rupees. __________________________) inclusive of all taxes, and expenses of travel,
documentation, communication and local expenses incurred by our staff; for the assignment

as stated above. The detailed break-up of total Professional fee charged as above shall be as

per the following table :

SUMMARY OF COSTS BY ACTIVITY

Sr. Description Amount (Rs.)

No. 2021-22

1 Remuneration of staff / Personnel.

2 Cost of Stationery and telecommunication etc.

3 Cost of Travel / Transport etc.

4 Reports and Documents etc.

Total cost (1+2+3+4)

Total costs (for Financial year 2021-22 including all Taxes excluding
GST. GST shall be paid separately as per actual)

a. We agree to the terms of payments of professional fees on quarterly basis on submission of

the Internal Audit Report (for Financial Year 2021-22).

b. We also agree to deductions as admissible will be made towards the Central / State Govt.

Taxes, duties etc.

c. We understand that the CIDCO Ltd. is empowered to reject any proposal without assigning

any reason thereof.

d. We also understand that all Payments shall be made in Indian Rupees and shall be subject

to applicable deductions if any.

Yours Faithfully,

Signature : _______________________

Full Name : _______________________

Designation : _______________________

Address : _______________________

_______________________

(With seal of the firm)

(Authorised Signatory)

Page 62 of 62

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