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The University of Burdwan, Burdwan, West Bengal
December, 31st 2019
                                                            THE UNIVERSITY OF BURDWAN
                                                    Established by virtue of West Bengal Act XXIX of 1959
                                                        Phone No.: 0342-2634975, Telefax:0342-2634071
                                                     Email:fo@buruniv.ac.in Website: www.buruniv.ac.in


 Tender Inviting Proposal from Chartered Accountant Firms for e-Filing of TDS Return for
                               the Financial Year 2019-20

1.DECLARATION OF INTENT:

The University of Burdwan(B.U.) intends to appoint Chartered Accountant Firm for Filling
Income Tax Return both Salaried and Non Salaried regarding the Assessment and
correspondence relating to that, Filling Return in form of 24-Q and 26-Q for Income TDS of
the authority. Proposals are invited from practicing Chartered Accountants Firms fulfilling
the following Pre-Qualification Criteria to carry out the said assignment.

2.PRE QUALIFICATION CRITERIA:

a. Practicing Chartered Accountant Firm with minimum Ten (3) years experience.

b. The firm must have well established branch office at Burdwan town.

c. Partner/Proprietor must have experience of at least three (3) year

3.NATURE OF WORK:

Filling Income Tax Return as prescribed by Law, Proceeding regarding the Assessment and
correspondence relating to that, Filling TDS Return in form of 24-Q and 26-Q of the
authority, Generation of Form 16 with Salary Statement & Form 16A,Generation of form 16.

4.Scope of Work:

The illustrative (but not exhaustive) scope of work for Chartered Accountant by the bidders
shall be as follows:

i. . Filling Income Tax Return within Time limit.

ii. Proceeding regarding the Tax Assessment and correspondence relating to that
Assessment.

iii. Filling TDS Return in form of 24-Q and 26-Q on Quarterly basis within Time limit.

iv. Monthly basis information to be collected from office

v. In case there is any delay in submission of return filing, the late fees to be borne by the
agency

vi. The Firm's representative must have to reach the University within an hour in case of
urgency



                                                                                            Page 1 of 4
                                                          THE UNIVERSITY OF BURDWAN
                                                  Established by virtue of West Bengal Act XXIX of 1959
                                                      Phone No.: 0342-2634975, Telefax:0342-2634071
                                                   Email:fo@buruniv.ac.in Website: www.buruniv.ac.in




5.General process of submission:

Kindly submit your offer in TWO BID (separate envelope) in a sealed cover within
06/01/2020

I. Technical Submission along with documentary evidence of the above referred eligibility
criteria as well as dully filled check list attached with the tender document;






II. Financial Offer in the prescribe format must be submitted in a separate envelope to " The
University of Burdwan ",Rajbati, Burdwan.

(Please note that B.U. reserves the right to accept/reject all or any offer without assigning
any reasons thereof.)

6. Technical Proposal (document to be submitted)

I. Copy of Firm's Registration Certificate.

II. Copies of Certificate of practice issued by concerned institute for all the partners

III. Brief profile of firm and all partners and qualified employees duly signed by authorized
person.

(Profile of the firm should include all details i.e. year of establishment, Constitution of firm,
Certificate as on date, details of infrastructure, Details of Branch Office(s), Details of
Manpower and experience of work etc.

IV. Copy of Pan Card (Firm and Partners).

V. Copy of Partnership deed of Partnership firm/ Consortiums.

VI. The firm should be registered with GST Department

VII. Undertaking that data collected shall not be revealed without explicit permission of
University authority

VIII. The contract shall be for the F.Y. 2019-20 but can be extended for the further period of
two more years if desired by the University

[Note: Failure of submission of anyone of the abovementioned mandatory documents of
the tender shall be liable for summary rejection.]




                                                                                          Page 2 of 4
                                                          THE UNIVERSITY OF BURDWAN
                                                  Established by virtue of West Bengal Act XXIX of 1959
                                                      Phone No.: 0342-2634975, Telefax:0342-2634071
                                                   Email:fo@buruniv.ac.in Website: www.buruniv.ac.in


7.Financial Bid:

The intending Bidder should quote the financial bid in the format attached for quoting bid.
The financial quote, i.e. financial consideration to conduct various works should be indicated
in gross amount on yearly basis (for which Services is intended to be provided).

Note: The Financial Bid of the firm not fulfilling eligibility criteria as per technical bid shall
not be opened. Similarly, if supporting evidence is not attached then the technical bid will
be liable to be rejected. B.U. reserves right to ask for any other documents / evidence for
the purpose of technical evaluation.


8.Financial Proposal Format
(On Firm's Letter Head)
(To be kept in a separate Envelope sealed properly while sending the proposal

To
The Finance
The University of Burdwan
Rajbati,Burdwan
Subject: Appointment of Chartered Accountants Firm.
Table for Quoting Fee for the Assignment in terms of the Tender

                                                       Price Bid.(In GST(...%)         Total
                                                       Figure and
                                                       Words)

  Data Entry, Tax Calculation, eFilling, Submission
  of Quarterly return, Generation of Form 16
  with Salary Statement & Form 16a,Generation
  of form 16 Filling TDS Generation & Return
  form 24-Q and 26-Q.

  Refilling previous year cases to be done, if
  needed

Signature,

Name & Stamp of CA Firm




                                                                                          Page 3 of 4
                                                            THE UNIVERSITY OF BURDWAN
                                                    Established by virtue of West Bengal Act XXIX of 1959
                                                        Phone No.: 0342-2634975, Telefax:0342-2634071
                                                     Email:fo@buruniv.ac.in Website: www.buruniv.ac.in


9.Terms and Conditions shall are as under:

(i) The above quoted Lump sum fee shall be inclusive of all expenses/charges except Tax.

(ii) The firm shall raise its Invoice after satisfactory completion of said task. .

(iii) In case of any discrepancy in Fee between figures and the amount mentioned in Words,
the Fee mentioned in Words shall be taken into cognizance.

(iv) Tender quoting zero or unrealistic charges will not be considered

Sanctioned Faculty strength :309(approx.)
Sanctioned Officer strength : 65(approx.)
Sanctioned Staff strength : 1305(approx.)
Present employee Strength : 933(approx.)
(v) B.U.`s decision will be final and binding to all parties concerned with this process.






10.General Instructions:
Intending bidder may download the tender documents from the University website
    Activities                                            Date & Time
    Date of uploading the tender in the website :
                                                          27.12.2019
    https://buruniv.ac.in
    Documents download                                    27.12.2019
    Bid Submission Start Date                             30.12.2019 at 11 hrs.
    Bid Submission Closing Date                           06.01.2019 at 14 hrs.
    Bid Opening Date ­ Technical Bid                      06.01.2019 at 15 hrs.
                                                          30.12.2019 at 14 hrs. In
    Prebid Meeting                                        the Chamber of Finance
                                                          Officer



Draft for approval for uploading in the University website .



Finance Officer




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