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 National Insurance Company Limited, Kolkata, West Bengal
 Delhi Milk Scheme, West Patel Nagar, New Delhi
 FOR REGISTRATION AND COMPLIANCES OF FPO
 Request for Proposal (RFP) For Selection of Statutory Auditor
 Tender No: HSCC/e Tender/Bank Reconciliation/2021
  Janaseva Sahakari Bank Ltd., Hadapsar, Pune
 PEC Limited, Jhandewalan, New Delhi
 Indian Strategic Petroleum Reserves Limited, Noida, Uttar Pradesh
 Janaseva Sahakari Bank Ltd., Hadapsar, Pune
 National Institute of Pharmaceutical Education and Research, Palaj, Gandhinagar
 Human Settlement Management Institute, New Delhi, Delhi
 HSCC India Ltd., Noida, Uttar Pradesh
 Corrigendum Bharat Sanchar Nigam Limited, New Delhi, Delhi

FOR REGISTRATION AND COMPLIANCES OF FPO
November, 24th 2021

Federation of Indian FPOs and Aggregators (FIFA)

(A 100% subsidiary of NAFED)
“EXPRESSION OF INTEREST” (EOI) Ref.No. HO/FIFA/CA/2021-22 closing on

23/11/2021

FOR

EMPANELMENT OF CHARTERED ACOUNTANTS
FOR REGISTRATION AND COMPLIANCES OF FPO

1. EOI Ref. No. : HO/FIFA/CA/2021-22
2. Date of Issue of EOI : 17th November 2021
3. Last date for Submission of EOI : 24th November 2021 at 3:00 PM

Federations of Indian FPOs and Aggregators (FIFA)
100% Subsidiary of

National Agricultural Cooperative Marketing Federation of India Ltd. (NAFED)
NAFED House, Siddhartha Enclave, Ring Road, Ashram Chowk, New Delhi-110014

Telephone Number: 091-11-26340019, 26341810; Fax: 091-11-26340261

Page 1 of 12
INDEX

Chapter Title Page No
1 Notice Inviting Tender 3
2 Disclaimer 4
3 Scope of Work 5
4 Duration, EMD, Eligibility and Evaluation Criteria 6
5 Terms and Conditions 7
6 Annexure A - Particulars of CA Firm
7 Annexure B - Application Form 11
12

Page 2 of 12
1. NOTICE INVITING TENDER

Federation of Indian FPOs and Aggregators (FIFA), fully owned subsidiary of National
Agricultural Cooperative Marketing Federation of India Ltd. (NAFED) invites
EXPRESSION OF INTEREST (EOI) in sealed cover from all eligible agencies for
empanelment of Chartered Accountants for Registration and Compliances of FPO. The
empanelment will be valid for three years subject to renewal of empanelment annually.
Interested firms may apply on prescribed form within 15 days from the date of publishing of
this advertisement to CEO, FIFA, NAFED House, Siddhartha Enclave, Ring Road,
Ashram Chowk, New Delhi-110014.

EMPANELMENT OF CHARTERED ACCOUNTANT (CA)

FOR REGISTRATION AND COMPLIANCES OF FPO

1. EOI Ref. No. : HO/FIFA/CA/2021-22
2. Date of Issue of EOI : 17th November 2021
3. Last date for Submission of EOI : 24th November 2021 at 3:00 PM

Description of work Cost of Registration Post Registration
(Rs) Compliances to be
submitted by the

Applicant

Registration of Farmer Producer Rs. 30,000 per FPO
Organizations (FPO) under (Inclusive of all the taxes)
Companies or Cooperative Act
including compilation of documents
through CBBO appointed by
NAFED and registration of FPO with
Registrar of Companies or Registrar
of Cooperative Societies. The CA
firm may provide list of post
registration compliances required for
successful business of the FPO and
cost associated with it.

Page 3 of 12
2. DISCLAIMER

a) All information contained in this, EXPRESSION OF INTEREST (EOI) subsequently
provided/clarified is in good interest and faith. This is not an Work Order and is not
an offer or invitation to enter into an Work Order of any kind with any party.

b) FIFA reserves the right not to respond, to questions raised or provide clarification
sought, in its sole discretion, if it considers that it would be inappropriate to do so.
Nothing in this section shall be taken or read as compelling on the part of FIFA
requiring to respond to any question or to provide any clarification

c) FIFA reserves the right to modify the terms and conditions of the EOI and subsequent
processes,

d) FIFA may in its sole and absolute discretion, independently verify any information in
any submission.

e) Each applicant should conduct its own investigation and analysis & should check the
accuracy, reliability and completeness of the information in this Expression of
Interest. Applicants should make their own independent investigation in relation to
any additional information that may be required.

f) FIFA shall be the sole owner of all the data collated on the system and platform. CA shall
not use this data for any purpose without written permission of FIFA.

g) FIFA shall deal with only with the CA who shall be responsible for all the activities to
FIFA. The CA can tie-up with partners for carrying out operations.

Page 4 of 12
3. SCOPE OF WORK

FIFA, a 100% subsidiary of NAFED is providing incubation support to the Farmer Producer
Organizations (FPO). NAFED is the National Level Implementing Agency for Central Sector
Scheme of Formation and Promotion of FPOs under the Ministry of Agriculture & Farmers’
Welfare (MoA&FW). In order to undertake the work of formation and promotion of FPOs
in a time bound manner and in accordance with the guidelines provided by the
MoA&FW, FIFA desires to empanel eligible CA firms as consultant for undertaking
following indicative scope of work:

a) Registration of Farmer Producers Organization (FPO) with the respective authorities viz.
Registrar of Companies or Registrar of Cooperatives @ Rs 30,000 per FPO including
following:

i. Coordination with Cluster Based Business Organization (CBBO) appointed by
NAFED for FPO Formation and Promotion for collecting required documents for
FPO Registration and pursuing them for timely submission of the same.

ii. Receiving, Verification and Compilation of required documents for FPO Registration
and uploading/submitting the same to concerned authorities.

iii. Director Identification Number (DIN) and Digital Signatories (DSC) of required
number of Board of Directors (BOD) for Registration of FPO.

iv. Resolution of the queries, if any by the authorities well in time for FPO Registration.

b) Registration to be completed within 12 days of work allotment. Grace period of 3 days
shall be given to complete the assigned task. If firm is not able to complete the task
within prescribed time including grace period a penalty (In terms of deduction from the
payment) of Rs 500/- per day shall be imposed. If, the delay is due to conditions beyond
the control of CBBO then the Competent Authority of FIFA will take the final decision
on case to case basis.

c) Waiving off on any penalty is on full discretion of Competent Authority of FIFA.

d) A reward of Rs 2000/- shall be paid over and above the fixed registration charges if
registration of FPO is done within 10 days and Rs 1000 within 12 days time frame.

e) No TA/DA shall be given to empanelled applicant.

f) Filled application form may be sent to CEO FIFA, NAFED House, Siddhartha Enclave,
Ring Road, Ashram Chowk, New Delhi-110014.

Page 5 of 12
4. DURATION, TENDER FEE AND ELIGIBILTY CRITERIA

4.1 Duration and Validity of the Work Order (W/O) to CA for FPO Registration :

The W/O to CA shall commence from “Effective Date”, i.e. the date of Acceptance of the
W/O by the CA and will be valid for three years.

4.2 Application Fee:

a) The Application Fee is Rs. 2500.00 and GST (18%).

b) Bid must be accompanied by Tender Fee of required amount by way of DD payable
to “Federation of Indian CBOs of Aggregators” orthrough RTGS/ NEFT as per
following Bank details.
Federation of Indian FPOs and Aggregators
Bank Account No :000701271457
Name of the Bank :ICICI Bank
Bank Branch :New Delhi Branch
IFSC Code:ICIC0000007

c) Bids not accompanied by Application Fee shall be summarily rejected.

4.3 Eligibility Criteria

a) The Applicant can be Proprietorship / Partnership Firm / Any other legal entity
registered under appropriate act with minimum 3 years of experience.

b) Applicant will be given preference as per their experience in the relevant area and
financial capacity.

c) Preference will be given to CA firms having experience in FPO Registration.

d) Applicant should not be insolvent in last 3 years.

e) Applicant should have average annual turnover of Rs. 10 Lakh in last three financial
years ending March, 2021 with positive net worth as on date.

f) Applicant should hold a valid Goods and Services Tax (GST) registration certificate.

g) Applicant should hold a valid Permanent Account Number (PAN), as applicable.

h) Applicant should not have been debarred/ blacklisted by any Govt. Department/
PSU/ Cooperative Society for corrupt and fraudulent.

i) The management reserves the right to reject all or any application without assigning
any reason. Decision of FIFA management will be final and binding.

Page 6 of 12
5. TERMS AND CONDITIONS

Participating firms shall indicate acceptance of terms & conditions of EOI as given below:

5.1 Confidentiality: All the information provided to the vendors shall be treated as
confidential and should not be disclosed in any manner to any unauthorized person
under any circumstances.

5.2 Statutory requirement, official secrets act, safety and security rules: Applicant agency
shall also abide by all statutory requirements, Official Secrets Act 1923, Security and
Safety Rules. The Empanelled Party will have to enter into an Work Order with FIFA
subsequent to empanelment/award of work.

5.3 Submission of EOI: EOI complete in all respect with all supporting documents along
with page number in an envelope securely closed (Sealed), Super scribed with EOI
Ref No, Due Date, Time, and name of firm addressed to Manager (FOF),
NAFED,NAFED House, Siddhartha Enclave, Ring Road, Ashram Chowk, New Delhi-
110014, should be deposited on or before Nov 24, 2021 at 1500 hours, in the Tender
Box of Outsourcing Department, NAFED House, Siddhartha Enclave, Ring Road,
Ashram Chowk, New Delhi-110014.

5.4
5.5 Opening of EOI: The EOI received will be opened on Nov 25th, 2021 at 1500 Hours.

Through virtual mode.

5.6 Modification of EOI: At any time prior to deadlines for submission of proposals,
FIFA may for any reason, modify the EOI document. All such amendment shall
become part of the EOI and same will be notified on NAFED’s website.

5.7 Cost of Bidding: The prospective vendors shall be at all costs associated with the
preparation or delivery of its EOI, participating in discussions etc. including costs
and expenses related with visits to NAFED’s office and the site(s). FIFA will in no
case be responsible or liable for those costs and expenses

5.8 Contact Person:
For any clarification, you are requested to contact Mr. Sudarshan Suryawanshi, CEO-
FIFA (EMAIL ceo@fifaindia.in)

5.9 Holiday Listing:

The intending bidders are expected to adopt the ethics of highest standards and a very
high degree of integrity, safety and quality consciousness, commitment and sincerity

Page 7 of 12
towards the work undertaken and dealing with FIFA in such matters. Also, while
participating in the tender and performing the contracts, contractors are required to meet
certain performance criteria and adherence to the terms and conditions of the tender /
contract. FIFA shall have the right to remove from the list of approved suppliers /
contractors or to ban business dealings, if any agency has been found to have committed
misconduct or fraud or poor performance or anything unethical not expected from a
reputed agency. The guidelines and procedures for Holiday Listing as adopted by FIFA
and available separately in NAFED website shall be applicable in the context of all
tenders floated and consequently, all Orders/Contracts/Purchase Orders placed, by FIFA.

5.10 Integrity Pact (IP)

Integrity Pact may be an integral part of the tender document as and when internally
finalize in FIFA. CAs are requested to check for any corrigendum.

6.12 Force Majeure

a) It is agreed between the parties that the performance of obligations under this Work
Order is subject to force majeure conditions which mean any event or combination of
events or circumstances beyond the control of the parties hereto which cannot (a) by the
exercise of reasonable diligence, or (b) despite the adoption of reasonable precaution
and/or alternative measures, be prevented, or caused to be prevented, and which
adversely affects the abilities of the parties to perform obligations under this Work Order,
which shall include but not be limited to: (a) Acts of God i.e. fire, drought, flood,
earthquake, pandemic, epidemics, natural disasters; (b) Explosions or accidents, air
crashes and shipwrecks, act of terrorism; (c) Strikes or lock outs, industrial dispute; (e)
War and hostilities of war, riots, bandh, act of terrorism or civil commotion; (f) The
promulgation of or amendment in any law, rule or regulation or the issue of any
injunction, court order or direction from any Governmental Authority that prevents or
restricts a party from complying with any or all the terms and conditions as agreed in this
Work Order; (h) Any event or circumstances analogous to the foregoing.

b) Neither party will be liable for delays or non-performance due to Force Majeure
conditions beyond its reasonable control.

c) During the continuance of the Force Majeure, FIFA reserves the right to alter or vary the
terms and conditions of this Work Order or if the circumstances so warrant, the FIFA
may also suspend the Work Order for such period as is considered expedient, the
Selected CA agrees and consents that they shall have no right to raise any claim,
compensation of any nature whatsoever for or with regard to such suspension.

d) The Selected CA agrees and understands that if the Force Majeure condition continues
for a long period, then the FIFA in its own judgment and discretion, may terminate this
Work Order and in such case Selected CA agrees that the they shall have no right or
claim of any nature whatsoever and FIFA shall be released and discharged of all its

Page 8 of 12
obligations and liabilities under this Work Order.

6.13 Term and Termination

a) The term of the engagement shall be valid for three years.

b) FIFA has the right to terminate the contract with CA by providing 1 month notice if there
is valid reason due to irregularities, misconduct, misappropriation on the part of CA.

c) This engagement may be terminated by either Party by issuing an advance notice of three
months, if the other Party;

i. Breaches any material term or condition of this Work Order and fails to remedy the
breach, if capable of being remedied, within a period of thirty (30) days from the
receipt of a notice of breach from the party not in breach; or

ii. Becomes the subject of any voluntary or involuntary bankruptcy or insolvency
proceedings under any applicable law and such proceeding is not terminated within
ninety (90) days of its commencement.

iii. In case of Termination by FIFA under Clause: 6.13 (b) as above the CA shall have the
right to take the Dispute to the Arbitration for settlement under the Indian Arbitration
and Conciliation Act - 1996.

d) The engagement can be terminated by either Party by giving an advance notice of three
months to the other Party and no damages and/or penalty and/or any other charges, by
whatever named called, will be imposed by that other Party on an early exit before the
expiry of the term of this Work Order.

e) FIFA at its sole discretion may terminate this Work Order, if any policy guidelines issued
by Government of India warrant as such with giving one month notice.

6.16 Limitation of Liability and Indemnities:

a) The CA agrees to indemnify, without delay or demur, FIFAand keep FIFA indemnified
and harmless at all times from and against any and all claims, damages, losses, costs and
expenses (including attorney’s fees) which FIFA may incur or suffer, directly or
indirectly, arising from or in connection with;

i. Non-compliance with applicable laws or court or statutory order or any action by any
statutory, administrative or regulatory body.

ii. Breach of this Work Order by the Service Provider;
iii. Any error, default, fraud, acts, omission, negligence, inaccuracy, error or omission of

any data, programming code, functionality of a software module or misconduct of the
Service Provider, its employees or third party vendor(if any);

Page 9 of 12
iv. Any inaccuracy, error or omission of any data, programming code, information or
message as provided by the Service Provider or any third party on behalf of the
Service Provider, or the transmission or delivery of any such data, information or
message as provided by the Service Provider and/or any third party on behalf of the
Service Provider;

b) CA hereby agrees to defend, indemnify and hold harmless FIFA against any liability,
losses, damages or costs (including any legal costs) incurred or suffered by FIFA as a
result of any breach, negligent act or omission or wilful default on the part of Service
Provider, or its Representatives arising either directly or indirectly from the performance
(or non-performance) by Service Provider or any of its Representatives of any obligations
under this EOI.

c) FIFA shall not be liable to for any special, indirect, consequential, punitive or exemplary
damages, including for greater certainty any damages on account of the loss of
prospective profits on anticipated sales or on account of expenditures, investments, leases
or commitments in connection with the business.

6.17 Applicable Law, Jurisdiction and Dispute Resolution:

a) This contract shall be construed and the legal relations between the parties hereto shall be
determined and governed according to the laws of Republic of India.

b) All or any disputes arising out or touching upon or in relation to the terms of this EOI and
consequent contract including the interpretation and validity of the terms thereof and the
respective rights and obligations of the parties shall be settled amicably by mutual
discussion failing which the same shall be settled through arbitration. The arbitration
proceedings shall be governed by the Arbitration and Conciliation Act, 1996 or any
statutory amendments/modifications thereof for the time being in force, The Arbitration
Proceedings shall be conducted by a Sole Arbitrator who shall be appointed with due
process of law. The venue and seat of the Arbitration shall be at New Delhi, India and
language of arbitration shall be English. It is hereby clarified that during the Arbitration
Proceeding the Parties shall continue to perform their respective rights and obligations
under the Work Order.”

c) There shall be separate legal clauses pursuant to award of work and same shall be
incorporated in Service Level Work Order. Post award work obligations shall be dealt
as per the Service Level Work Order to be executed between FIFA and selected CA.
6. ANNEXURE-A

Certificate for Financial Turn-over

Certified that M/s __________________having their Registered Office at has been having financial
turnover of at least Rs. 10 Lakh during each of the last 3 Financial Years. The details are as under:

Page 10 of 12
Financial Year Turn Over in each year Average Turnover in the last 3
(Rs. Lakh) financial years
2018-19 (Rs. Lakh)
2019-20
2020-2021

This certificate is issued based on documentary evidences and audited Accounts produced to me and
copies of which are available with me which I shall be able to produce if required by the
FIFA/NAFED. The certificate is true and correct to the best of my knowledge and belief.

Signature Company Secretary/Chartered
Name of the person signing: Accountant

Designation:
Name of the firm:
Registration No./Membership No.
Address
Email address:
Contact Numbers:

Date:
Place:

S.No 7. ANNEXURE-B
Application Form
Particulars

Page 11 of 12
1. Name of the Firm.
2. Address of Registered and Branch Offices along

with Telephone Nos / Fax No./Email ID etc.
3. Contact Person (Name, telephone & email)
4. Total No. of partners / Directors with Name,

experience and contact details.
5. Detail of fully qualified employees of the firm.
6. Month and year of registration as CA Firm with

ICAI.
7. Copies of:

A. Constitution of Firm/LLP
B. GST Registration No.
C. PAN
D. Latest CAG Empanelment
letter/Acknowledgement
8. Past experience in work related to registration of
companies/cooperative societies.
9. Brief Bio Data covering aspects other than above.
10. Any other information.
11. Number of FPOs registered by the CA Firm in
each state.
12. Experience of working with other Implementing
Agencies viz. SFAC, NABARD, NCDC etc
13. Preferred states for FPO Registration work
14. Post Regisrtation Compliance work that can be
taken by the CA Firm and estimated cost of the
same

Signature & Seal:

Name & Designation of the Authorized Signatory:

Name of the Firm:

UTR No:

Date: Place:

Page 12 of 12

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