Federation of Indian FPOs and Aggregators (FIFA)
(A 100% subsidiary of NAFED) “EXPRESSION OF INTEREST” (EOI) Ref.No. HO/FIFA/CA/2021-22 closing on
23/11/2021
FOR
EMPANELMENT OF CHARTERED ACOUNTANTS FOR REGISTRATION AND COMPLIANCES OF FPO
1. EOI Ref. No. : HO/FIFA/CA/2021-22 2. Date of Issue of EOI : 17th November 2021 3. Last date for Submission of EOI : 24th November 2021 at 3:00 PM
Federations of Indian FPOs and Aggregators (FIFA) 100% Subsidiary of
National Agricultural Cooperative Marketing Federation of India Ltd. (NAFED) NAFED House, Siddhartha Enclave, Ring Road, Ashram Chowk, New Delhi-110014
Telephone Number: 091-11-26340019, 26341810; Fax: 091-11-26340261
Page 1 of 12 INDEX
Chapter Title Page No 1 Notice Inviting Tender 3 2 Disclaimer 4 3 Scope of Work 5 4 Duration, EMD, Eligibility and Evaluation Criteria 6 5 Terms and Conditions 7 6 Annexure A - Particulars of CA Firm 7 Annexure B - Application Form 11 12
Page 2 of 12 1. NOTICE INVITING TENDER
Federation of Indian FPOs and Aggregators (FIFA), fully owned subsidiary of National Agricultural Cooperative Marketing Federation of India Ltd. (NAFED) invites EXPRESSION OF INTEREST (EOI) in sealed cover from all eligible agencies for empanelment of Chartered Accountants for Registration and Compliances of FPO. The empanelment will be valid for three years subject to renewal of empanelment annually. Interested firms may apply on prescribed form within 15 days from the date of publishing of this advertisement to CEO, FIFA, NAFED House, Siddhartha Enclave, Ring Road, Ashram Chowk, New Delhi-110014.
EMPANELMENT OF CHARTERED ACCOUNTANT (CA)
FOR REGISTRATION AND COMPLIANCES OF FPO
1. EOI Ref. No. : HO/FIFA/CA/2021-22 2. Date of Issue of EOI : 17th November 2021 3. Last date for Submission of EOI : 24th November 2021 at 3:00 PM
Description of work Cost of Registration Post Registration (Rs) Compliances to be submitted by the
Applicant
Registration of Farmer Producer Rs. 30,000 per FPO Organizations (FPO) under (Inclusive of all the taxes) Companies or Cooperative Act including compilation of documents through CBBO appointed by NAFED and registration of FPO with Registrar of Companies or Registrar of Cooperative Societies. The CA firm may provide list of post registration compliances required for successful business of the FPO and cost associated with it.
Page 3 of 12 2. DISCLAIMER
a) All information contained in this, EXPRESSION OF INTEREST (EOI) subsequently provided/clarified is in good interest and faith. This is not an Work Order and is not an offer or invitation to enter into an Work Order of any kind with any party.
b) FIFA reserves the right not to respond, to questions raised or provide clarification sought, in its sole discretion, if it considers that it would be inappropriate to do so. Nothing in this section shall be taken or read as compelling on the part of FIFA requiring to respond to any question or to provide any clarification
c) FIFA reserves the right to modify the terms and conditions of the EOI and subsequent processes,
d) FIFA may in its sole and absolute discretion, independently verify any information in any submission.
e) Each applicant should conduct its own investigation and analysis & should check the accuracy, reliability and completeness of the information in this Expression of Interest. Applicants should make their own independent investigation in relation to any additional information that may be required.
f) FIFA shall be the sole owner of all the data collated on the system and platform. CA shall not use this data for any purpose without written permission of FIFA.
g) FIFA shall deal with only with the CA who shall be responsible for all the activities to FIFA. The CA can tie-up with partners for carrying out operations.
Page 4 of 12 3. SCOPE OF WORK
FIFA, a 100% subsidiary of NAFED is providing incubation support to the Farmer Producer Organizations (FPO). NAFED is the National Level Implementing Agency for Central Sector Scheme of Formation and Promotion of FPOs under the Ministry of Agriculture & Farmers’ Welfare (MoA&FW). In order to undertake the work of formation and promotion of FPOs in a time bound manner and in accordance with the guidelines provided by the MoA&FW, FIFA desires to empanel eligible CA firms as consultant for undertaking following indicative scope of work:
a) Registration of Farmer Producers Organization (FPO) with the respective authorities viz. Registrar of Companies or Registrar of Cooperatives @ Rs 30,000 per FPO including following:
i. Coordination with Cluster Based Business Organization (CBBO) appointed by NAFED for FPO Formation and Promotion for collecting required documents for FPO Registration and pursuing them for timely submission of the same.
ii. Receiving, Verification and Compilation of required documents for FPO Registration and uploading/submitting the same to concerned authorities.
iii. Director Identification Number (DIN) and Digital Signatories (DSC) of required number of Board of Directors (BOD) for Registration of FPO.
iv. Resolution of the queries, if any by the authorities well in time for FPO Registration.
b) Registration to be completed within 12 days of work allotment. Grace period of 3 days shall be given to complete the assigned task. If firm is not able to complete the task within prescribed time including grace period a penalty (In terms of deduction from the payment) of Rs 500/- per day shall be imposed. If, the delay is due to conditions beyond the control of CBBO then the Competent Authority of FIFA will take the final decision on case to case basis.
c) Waiving off on any penalty is on full discretion of Competent Authority of FIFA.
d) A reward of Rs 2000/- shall be paid over and above the fixed registration charges if registration of FPO is done within 10 days and Rs 1000 within 12 days time frame.
e) No TA/DA shall be given to empanelled applicant.
f) Filled application form may be sent to CEO FIFA, NAFED House, Siddhartha Enclave, Ring Road, Ashram Chowk, New Delhi-110014.
Page 5 of 12 4. DURATION, TENDER FEE AND ELIGIBILTY CRITERIA
4.1 Duration and Validity of the Work Order (W/O) to CA for FPO Registration :
The W/O to CA shall commence from “Effective Date”, i.e. the date of Acceptance of the W/O by the CA and will be valid for three years.
4.2 Application Fee:
a) The Application Fee is Rs. 2500.00 and GST (18%).
b) Bid must be accompanied by Tender Fee of required amount by way of DD payable to “Federation of Indian CBOs of Aggregators” orthrough RTGS/ NEFT as per following Bank details. Federation of Indian FPOs and Aggregators Bank Account No :000701271457 Name of the Bank :ICICI Bank Bank Branch :New Delhi Branch IFSC Code:ICIC0000007
c) Bids not accompanied by Application Fee shall be summarily rejected.
4.3 Eligibility Criteria
a) The Applicant can be Proprietorship / Partnership Firm / Any other legal entity registered under appropriate act with minimum 3 years of experience.
b) Applicant will be given preference as per their experience in the relevant area and financial capacity.
c) Preference will be given to CA firms having experience in FPO Registration.
d) Applicant should not be insolvent in last 3 years.
e) Applicant should have average annual turnover of Rs. 10 Lakh in last three financial years ending March, 2021 with positive net worth as on date.
f) Applicant should hold a valid Goods and Services Tax (GST) registration certificate.
g) Applicant should hold a valid Permanent Account Number (PAN), as applicable.
h) Applicant should not have been debarred/ blacklisted by any Govt. Department/ PSU/ Cooperative Society for corrupt and fraudulent.
i) The management reserves the right to reject all or any application without assigning any reason. Decision of FIFA management will be final and binding.
Page 6 of 12 5. TERMS AND CONDITIONS
Participating firms shall indicate acceptance of terms & conditions of EOI as given below:
5.1 Confidentiality: All the information provided to the vendors shall be treated as confidential and should not be disclosed in any manner to any unauthorized person under any circumstances.
5.2 Statutory requirement, official secrets act, safety and security rules: Applicant agency shall also abide by all statutory requirements, Official Secrets Act 1923, Security and Safety Rules. The Empanelled Party will have to enter into an Work Order with FIFA subsequent to empanelment/award of work.
5.3 Submission of EOI: EOI complete in all respect with all supporting documents along with page number in an envelope securely closed (Sealed), Super scribed with EOI Ref No, Due Date, Time, and name of firm addressed to Manager (FOF), NAFED,NAFED House, Siddhartha Enclave, Ring Road, Ashram Chowk, New Delhi- 110014, should be deposited on or before Nov 24, 2021 at 1500 hours, in the Tender Box of Outsourcing Department, NAFED House, Siddhartha Enclave, Ring Road, Ashram Chowk, New Delhi-110014.
5.4 5.5 Opening of EOI: The EOI received will be opened on Nov 25th, 2021 at 1500 Hours.
Through virtual mode.
5.6 Modification of EOI: At any time prior to deadlines for submission of proposals, FIFA may for any reason, modify the EOI document. All such amendment shall become part of the EOI and same will be notified on NAFED’s website.
5.7 Cost of Bidding: The prospective vendors shall be at all costs associated with the preparation or delivery of its EOI, participating in discussions etc. including costs and expenses related with visits to NAFED’s office and the site(s). FIFA will in no case be responsible or liable for those costs and expenses
5.8 Contact Person: For any clarification, you are requested to contact Mr. Sudarshan Suryawanshi, CEO- FIFA (EMAIL ceo@fifaindia.in)
5.9 Holiday Listing:
The intending bidders are expected to adopt the ethics of highest standards and a very high degree of integrity, safety and quality consciousness, commitment and sincerity
Page 7 of 12 towards the work undertaken and dealing with FIFA in such matters. Also, while participating in the tender and performing the contracts, contractors are required to meet certain performance criteria and adherence to the terms and conditions of the tender / contract. FIFA shall have the right to remove from the list of approved suppliers / contractors or to ban business dealings, if any agency has been found to have committed misconduct or fraud or poor performance or anything unethical not expected from a reputed agency. The guidelines and procedures for Holiday Listing as adopted by FIFA and available separately in NAFED website shall be applicable in the context of all tenders floated and consequently, all Orders/Contracts/Purchase Orders placed, by FIFA.
5.10 Integrity Pact (IP)
Integrity Pact may be an integral part of the tender document as and when internally finalize in FIFA. CAs are requested to check for any corrigendum.
6.12 Force Majeure
a) It is agreed between the parties that the performance of obligations under this Work Order is subject to force majeure conditions which mean any event or combination of events or circumstances beyond the control of the parties hereto which cannot (a) by the exercise of reasonable diligence, or (b) despite the adoption of reasonable precaution and/or alternative measures, be prevented, or caused to be prevented, and which adversely affects the abilities of the parties to perform obligations under this Work Order, which shall include but not be limited to: (a) Acts of God i.e. fire, drought, flood, earthquake, pandemic, epidemics, natural disasters; (b) Explosions or accidents, air crashes and shipwrecks, act of terrorism; (c) Strikes or lock outs, industrial dispute; (e) War and hostilities of war, riots, bandh, act of terrorism or civil commotion; (f) The promulgation of or amendment in any law, rule or regulation or the issue of any injunction, court order or direction from any Governmental Authority that prevents or restricts a party from complying with any or all the terms and conditions as agreed in this Work Order; (h) Any event or circumstances analogous to the foregoing.
b) Neither party will be liable for delays or non-performance due to Force Majeure conditions beyond its reasonable control.
c) During the continuance of the Force Majeure, FIFA reserves the right to alter or vary the terms and conditions of this Work Order or if the circumstances so warrant, the FIFA may also suspend the Work Order for such period as is considered expedient, the Selected CA agrees and consents that they shall have no right to raise any claim, compensation of any nature whatsoever for or with regard to such suspension.
d) The Selected CA agrees and understands that if the Force Majeure condition continues for a long period, then the FIFA in its own judgment and discretion, may terminate this Work Order and in such case Selected CA agrees that the they shall have no right or claim of any nature whatsoever and FIFA shall be released and discharged of all its
Page 8 of 12 obligations and liabilities under this Work Order.
6.13 Term and Termination
a) The term of the engagement shall be valid for three years.
b) FIFA has the right to terminate the contract with CA by providing 1 month notice if there is valid reason due to irregularities, misconduct, misappropriation on the part of CA.
c) This engagement may be terminated by either Party by issuing an advance notice of three months, if the other Party;
i. Breaches any material term or condition of this Work Order and fails to remedy the breach, if capable of being remedied, within a period of thirty (30) days from the receipt of a notice of breach from the party not in breach; or
ii. Becomes the subject of any voluntary or involuntary bankruptcy or insolvency proceedings under any applicable law and such proceeding is not terminated within ninety (90) days of its commencement.
iii. In case of Termination by FIFA under Clause: 6.13 (b) as above the CA shall have the right to take the Dispute to the Arbitration for settlement under the Indian Arbitration and Conciliation Act - 1996.
d) The engagement can be terminated by either Party by giving an advance notice of three months to the other Party and no damages and/or penalty and/or any other charges, by whatever named called, will be imposed by that other Party on an early exit before the expiry of the term of this Work Order.
e) FIFA at its sole discretion may terminate this Work Order, if any policy guidelines issued by Government of India warrant as such with giving one month notice.
6.16 Limitation of Liability and Indemnities:
a) The CA agrees to indemnify, without delay or demur, FIFAand keep FIFA indemnified and harmless at all times from and against any and all claims, damages, losses, costs and expenses (including attorney’s fees) which FIFA may incur or suffer, directly or indirectly, arising from or in connection with;
i. Non-compliance with applicable laws or court or statutory order or any action by any statutory, administrative or regulatory body.
ii. Breach of this Work Order by the Service Provider; iii. Any error, default, fraud, acts, omission, negligence, inaccuracy, error or omission of
any data, programming code, functionality of a software module or misconduct of the Service Provider, its employees or third party vendor(if any);
Page 9 of 12 iv. Any inaccuracy, error or omission of any data, programming code, information or message as provided by the Service Provider or any third party on behalf of the Service Provider, or the transmission or delivery of any such data, information or message as provided by the Service Provider and/or any third party on behalf of the Service Provider;
b) CA hereby agrees to defend, indemnify and hold harmless FIFA against any liability, losses, damages or costs (including any legal costs) incurred or suffered by FIFA as a result of any breach, negligent act or omission or wilful default on the part of Service Provider, or its Representatives arising either directly or indirectly from the performance (or non-performance) by Service Provider or any of its Representatives of any obligations under this EOI.
c) FIFA shall not be liable to for any special, indirect, consequential, punitive or exemplary damages, including for greater certainty any damages on account of the loss of prospective profits on anticipated sales or on account of expenditures, investments, leases or commitments in connection with the business.
6.17 Applicable Law, Jurisdiction and Dispute Resolution:
a) This contract shall be construed and the legal relations between the parties hereto shall be determined and governed according to the laws of Republic of India.
b) All or any disputes arising out or touching upon or in relation to the terms of this EOI and consequent contract including the interpretation and validity of the terms thereof and the respective rights and obligations of the parties shall be settled amicably by mutual discussion failing which the same shall be settled through arbitration. The arbitration proceedings shall be governed by the Arbitration and Conciliation Act, 1996 or any statutory amendments/modifications thereof for the time being in force, The Arbitration Proceedings shall be conducted by a Sole Arbitrator who shall be appointed with due process of law. The venue and seat of the Arbitration shall be at New Delhi, India and language of arbitration shall be English. It is hereby clarified that during the Arbitration Proceeding the Parties shall continue to perform their respective rights and obligations under the Work Order.”
c) There shall be separate legal clauses pursuant to award of work and same shall be incorporated in Service Level Work Order. Post award work obligations shall be dealt as per the Service Level Work Order to be executed between FIFA and selected CA. 6. ANNEXURE-A
Certificate for Financial Turn-over
Certified that M/s __________________having their Registered Office at has been having financial turnover of at least Rs. 10 Lakh during each of the last 3 Financial Years. The details are as under:
Page 10 of 12 Financial Year Turn Over in each year Average Turnover in the last 3 (Rs. Lakh) financial years 2018-19 (Rs. Lakh) 2019-20 2020-2021
This certificate is issued based on documentary evidences and audited Accounts produced to me and copies of which are available with me which I shall be able to produce if required by the FIFA/NAFED. The certificate is true and correct to the best of my knowledge and belief.
Signature Company Secretary/Chartered Name of the person signing: Accountant
Designation: Name of the firm: Registration No./Membership No. Address Email address: Contact Numbers:
Date: Place:
S.No 7. ANNEXURE-B Application Form Particulars
Page 11 of 12 1. Name of the Firm. 2. Address of Registered and Branch Offices along
with Telephone Nos / Fax No./Email ID etc. 3. Contact Person (Name, telephone & email) 4. Total No. of partners / Directors with Name,
experience and contact details. 5. Detail of fully qualified employees of the firm. 6. Month and year of registration as CA Firm with
ICAI. 7. Copies of:
A. Constitution of Firm/LLP B. GST Registration No. C. PAN D. Latest CAG Empanelment letter/Acknowledgement 8. Past experience in work related to registration of companies/cooperative societies. 9. Brief Bio Data covering aspects other than above. 10. Any other information. 11. Number of FPOs registered by the CA Firm in each state. 12. Experience of working with other Implementing Agencies viz. SFAC, NABARD, NCDC etc 13. Preferred states for FPO Registration work 14. Post Regisrtation Compliance work that can be taken by the CA Firm and estimated cost of the same
Signature & Seal:
Name & Designation of the Authorized Signatory:
Name of the Firm:
UTR No:
Date: Place:
Page 12 of 12
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