Jharkhand Skill Development Mission Society (JSDMS)

Notice Inviting Proposal for “Selection of Chartered
Accountant Firm for Statutory Audit of JSDMS for
Financial Year 2020-21”

September 2021

RFP No. JSDM/RFP/12/2021

Date of Issue – 21st September 2021
Last date of bid submission – 29th September 2021, 6.00 pm

Jharkhand Skill Development Mission Society
(Department of Labour, Employment, Training and Skill Development, GoJ)

Labour Department Hygiene Building, 2nd Floor, Shram Bhawan,
Doranda, Ranchi - 834 002, Jharkhand.
Email-skilljharkhand@gmail.com,
Website: www.jsdm.jharkhand.org.

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DISCLAIMER

The information contained in this Request for Proposal ("RFP") or subsequently provided to
Bidder(s), whether verbally or in documentary or any other form by or on behalf of Jharkhand
Skill Development Mission Society (hereinafter “JSDMS”) is provided to interested parties on
the terms and conditions set out in this RFP and such other terms and conditions subject to
which such information is provided.

This RFP is not an agreement and is neither an offer nor an invitation by JSDMS to interested
Chartered Accountant Firm (henceforth “Bidders”) who apply for conducting Statutory Audit
for FY 2020-21 (henceforth “Project”) in response to this RFP. The purpose of this RFP is to
provide Bidders with information that may be useful to them in preparing and submitting
their proposals (“Proposal”) for the Project with Jharkhand Skill Development Mission Society
for Statutory Audit FY 2020-21 as per notified norms.

JSDMS makes no representation or warranty and shall have no liability to any person or
Bidder under any law, statute, rules or regulations or tort, principles of restitution or unjust
enrichment or otherwise for any loss, damages, cost or expense which may arise from or be
incurred or suffered on account of anything contained in this RFP or otherwise, including the
accuracy, adequacy, correctness, completeness or reliability of the RFP and any assessment,
assumption, statement or information contained herein or deemed to form part of this RFP or
arising in any way from this bidding process.

JSDMS may, in its absolute discretion but without being under any obligation to do so, update,
amend or supplement the information, assessment or assumptions contained in this RFP.

The issue of this RFP does not imply that JSDMS is bound to select any Bidder(s) for any
project. JSDMS reserves the right to reject all or any of the Bidders without assigning any
reason whatsoever.

The Bidder shall bear all costs associated with or relating to the preparation and submission of
its Proposal including but not limited to preparation, copying, postage, delivery fees, expenses
associated with any demonstrations or presentations which may be required by JSDMS or any
other costs incurred in connection with or relating to its Bid. All such costs and expenses will
remain with the Bidder and JSDMS shall not be liable in any manner for the same or for any
other costs or expenses incurred by a Bidder in preparation or submission of the Bid,
regardless of the conduct or outcome of this RFP and related processes.

1. INTRODUCTION

1.1 Contents of this RFP
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This RFP comprises the Disclaimer set forth hereinabove, the contents as listed below, and will
additionally include any Addenda issued in accordance with Clause.

Chapter 1 Data Sheet
Chapter 2 Terms of Reference
Chapter 3 Instruction to bidders
Chapter 4 Submission & Evaluation of
the Proposal
Chapter 5 Technical & Financial
Submission Forms

1.2 About Jharkhand Skill Development Mission Society

Jharkhand Skill Development Mission Society ("JSDMS") was registered on 1stOctober, 2013
under the Societies Registration Act, 1860 to function as an autonomous organisation under
Department of Planning and Development, Government of Jharkhand. Through a Government
of Jharkhand notification, JSDMS was made an autonomous body under Department of Labour,
Employment, Training & Skill Development, Government of Jharkhand.

The primary objectives of JSDMS are:

(a) To increase the employability of the youth and empower them to take part in the
economic growth of Jharkhand and India and thereby reduce unemployment, under-
employment, poverty and socio-economic inequality;

(b) To provide skill development training to the youth of the State;

(c) To develop self-employment and entrepreneurial skills for youths of Jharkhand;

(d) To assist in creating an enabling environment to attract investment in professional and
skill development sector;

(e) To assist the State Government in formulating appropriate policy, legislations and/or
measures to fulfil the skill gap;

(f) To monitor the costs and quality of training imparted to produce targeted number of
high-quality skilled personnel across various strata of youth and workers, especially from
amongst the disadvantaged sections of the society;

(g) To create effective convergence between school education, professional courses and
various skill development efforts of Central and State Governments;

(h) To promote and carry out, on its own or on behalf of the State Government, activities to
generate awareness, research and study on skill demand;

(i) To increase the skill training facility in the state of Jharkhand.
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1.3 Data Sheet
1.3.1 Name of the Client: Jharkhand Skill Development Mission Society (JSDMS)

1.3.2 Name of the Assignment: “Selection of Chartered Accountant Firm for Statutory Audit of
JSDMS for Financial Year 2020-21”.

1.3.3 Details of the services: As Mentioned in Terms of Reference (ToR) under chapter 2 of the
RFP.

1.3.4 Financial Proposal to be submitted together with Technical Proposal: Yes

1.3.5 Financial Proposal to be submitted together with Technical Proposal: Yes, with a separate
Envelope

1.3.6 Proposals must remain valid for 90 days from the submission date.

1.3.7 Under this contract the payments for the services of Chartered Accountant Firm will be
made as per the Terms of Reference (ToR). It is expected that the Firm entity will quote its
fee after considering all requirements for satisfactory performance of the services specified
in the ToR.

1.3.8 Amounts payable by JSDMS to the Firm under the contract shall be subjected to local taxes
if any. The JSDMS will pay GST, on prevailing rates as applicable on the consultancy charges.

1.3.9 The Consultants shall submit the hard copy of the Proposals to the following address

Mission Director-cum-CEO

Jharkhand Skill Development Mission Society

Labour Department Hygiene Building, 2nd Floor, Shram Bhawan, Doranda, Ranchi-834002,
Jharkhand.
Last date for Proposal Submission is 29th September 2021 at 6.00 PM.

1.3.10 Eligibility Criteria: As per mentioned in the ToR

1.3.11 Evaluation Criteria: Technical Proposals shall be evaluated on the basis of the criteria
provided in the RFP.

1.3.12 Method of selection: The selection is based on Least Cost System (LCS). The contract shall
be awarded to the bidder who has secured Technical Evaluation and L1 in Financial
proposal.

1.3.13 Expected date for commencement of services: From 2nd week of October 2021
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1.3.14 Along with the Proposal, a Bidder is required to deposit a non-refundable processing fee of
INR 5,000/- (Rupees Five Thousand only). The bidder should transfer the processing fee
electronically. The account detail is mentioned below. The bidder will have to submit the
details of the transfers with the proposal.

Name of the Bank: Bank of India

Account Name: Jharkhand Skill Development Mission Society

Account Number: 491010110006345

IFSC Code: BKID0004910

1. TERMS OFREFERENCE

2.1 Background
Jharkhand Skill Development Mission Society ("JSDMS") was registered on 1stOctober, 2013
under the Societies Registration Act, 1860 to function as an autonomous organisation under
Department of Planning and Development, Government of Jharkhand. Through a Government
of Jharkhand notification, JSDMS was made an autonomous body under Department of Labour,
Employment, Training and Skill Development, Government of Jharkhand.
JSDMS seeks to invite Proposal from Chartered Accountant Firms, meeting the minimum
eligibility criteria for providing accounting and financial management services.
2.2 Objective of the assignment
JSDMS intends to engage a chartered accountant Firm for Statutory Audit of JSDMS for
Financial Year 2020-21. The total payment during 2020-21 was around 70 Crores and around
300 number bank transactions.

The objective of the audit is to ensure that JSDMS receives adequate, independent,
professional audit assurance that the grant proceeds provided by the Government of Jharkhand
and different Agency and authorities are used for purposes intended in line with approved
guidelines of the programs and that the annual financial statements are free from material mis-
statements.

The objectives of the Statutory Audit are to:

 enable the auditor to express a professional opinion on the effectiveness of the overall
financial management and procurement arrangements;

 whether the overall financial management and arrangements including the system of
Internal controls are in practice, effective and adequate, commensurate to the nature of
the operations and

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 In addition, it is expected that Statutory audit should play a role in assisting
management with fraud- related issues, including the prevention and detection of fraud
as part of “bringing a systematic, disciplined approach to evaluate and improve the
effectiveness of risk management, control and governance process. The funds were
utilized for the purposes for which they were provided, for which the Auditor has to
verify in detail each and every payment.

2.3 Scope of Work
The broad outline of the scope of Statutory Audit would include but not limited to:

o The Statutory Audit of 2020-21 must be completed within 45 days from date of LoI.

o Filling of Income Tax Return (JSDMS) within the time period and support JSDMS for
resolving compliances from IT Department, if any.

o The scope of Statutory Audit will generally cover the following basic areas, so that
during the course of statutory Audit majority of the areas/items are covered: -

o GENERAL

 Reliability of the accounting record in conformity with the accounting standard.

 Adherence to the legal regularity requirements.

 Guidance on effective utilization of the fund in a systematic manner.

 Checking and suggesting issues in respect of all Taxes and other statutory
matters.

 Adequacy of Internal control and Statutory check about system of payment
made to different Agencies

 Specific action to be taken to unresolved items, if any.

 Scrutiny of all voucher and payments as per the existing rules& procedures.

o ACCOUNTS

 Review the cash & bank balances – physical verification, insurance coverage,
reasonableness of the balances maintained, reconciliation.

 Scrutinize the ledgers and sub-ledgers for proper accounting and classification,
reconciliation.

 Accounting of Fixed assets, sale / disposal of assets, depreciation calculation.

 Review the physical verification of fixed assets – procedure followed, accounting
treatment for discrepancies, etc.

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 Confirmation of balances of suppliers, creditors, employees and other parties.

 Payroll accounting.

 Loans and advances granted to employees’ w.r.t (i) accounting (ii) Interest /
accrued interest calculation (iii) reconciliation of sub-ledgers.

 Compliance with statutory provisions.

o INVESTMENTS AND BORROWINGS

 Checking with reference to procedure followed, delegation of powers,
accounting and maintenance of proper records of Investments, Borrowings &
Government Funding if any.

o TAXATION

 Whether payment/reimbursement of Service Tax/ TDS/ WCT / Labour Cess,
Profession Tax & other taxes are done appropriately.

 Review of Direct & Indirect Taxes.

o CONTRACTS

 Review of procurements.

 Scrutiny of all vouchers & payment. - Arithmetical accuracy, - Compliances with
purchase order / Work order terms, - accounting treatment.

 Review the outstanding advances and actions taken for adjustments /
recoveries.

 Compliance with statutory provisions.

o In conducting the audit special attention should be paid to the following:

 Funds have been spent in accordance with the condition laid down by the
concerned disbursing authority, Government of Jharkhand/India from time to
time with due attention to economy and efficiency, and only for the purpose for
which the financing was provided.

 Goods and services have been procured in accordance with the relevant
procurement guidelines issued by the GoI/ GoJ.

 All necessary supporting documents, records and accounts have been kept in
respect of the Mission

 All necessary supporting documents, records, and accounts have been kept in

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respect of all project transactions including expenditures reported.

 JSDMS assets are adequately safeguarded and used solely for their intended
purposes;

2.4 Time Period:

The Chartered Accountant Firm will be completed the Statutory Audit for 2020-21 within 45
days.

Notwithstanding anything contained herein above, JSDMS reserves the right to extend the
contract for next year two year i.e. 2021-22 & 2022-23 after completion of agreement period
on the basis of performance and discontinue the services of Chartered Accountant Firm in
the event their services are evaluated as unsatisfactory at any time during the period
without any notice.

2.4.1 Eligibility Criteria

The Preliminary eligibility criteria required for technical qualification, and other terms &

conditions for selection are as follows: -

i. The Chartered Accountant Firm should be registered with The Institute of
Chartered Accountants of India (ICAI)/ Companies Act and have Income Tax
Permanent Account Number (PAN number) &GST Registration [To provide all
Certificates of Registration];

ii. The CA firm must be registered and empanelled with Comptroller and Auditor
General of India.

iii. Head Office/Branch office of the Firm entity should be in Ranchi from last 3 years
(as on 1st Sep 2021). “Firm Constitution Letter” from The Institute of Chartered
Accountant may be submitted for the reference for the same. Without valid
documents for Firm entity in Ranchi from last 3 years, JSDMS will not consider.

iv. The Firm should have been in operation for at least 05 years after its registration;
v. The Firm should have at least Five (05) partners and at least three (03) of them

must be Fellow Chartered Accountants as on NIT date as per ICAI Constitution
Certificate.
vi. The Firm/Registered entity should have atleast 2 qualified staff with itself. “Firm
Constitution Letter” from The Institute of Chartered Accountant should be
submitted for the reference for the same.
vii. Average Annual Income (i.e. Average Gross Professional Fees earned during the 3
years) of the Firm in the last 3 financial years ending on March 31st, 2021 must
be equal to or more than Rs. 50 Lakh. [To provide copies of audited Financial
Statements for all the 3 years and a certificate of average annual income from
Professional Services in the last 3 financial years];
viii. The Firm should have experienced at least 03 Statutory Audit in the last 3

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Financial Year (Financial Year with minimum Audit Fee of INR 25,000/-,
excluding taxes) of Government Organization. Without documentary proof of
statutory audit with minimum audit fee of INR 25,000, JSDMS will not consider.
[Documentary proof/ work orders/client certificates/ completion certificates to
be submitted].
ix. The Firm should also have experienced at least 02 CAG PSU Statutory Audit in
the last 3 Financial Year (Financial Year with minimum Audit Fee of INR 25,000/-
, excluding taxes). Without documentary proof of statutory audit with minimum
audit fee of INR 25,000, JSDMS will not consider. [Documentary proof/ work
orders/client certificates/ completion certificates to be submitted].

2.5 Payment Schedule

The Firm shall be paid consolidated Fees as prescribed in Fin-2 of the Proposal during the
entire contract period towards outputs and deliverables as mentioned in Terms of Reference.

2.6 Payment Terms

The payment shall be made on the completion of entire services against the services provided
by the team members subject to the following terms and conditions:
1. Any additional expenses incurred for the activities/travel performed by the team

members on official duty, incurred on prior approval, as per JSDMS rules and duly
certified by the JSDMS, shall be reimbursed on submission of actual bills.
2. JSDMS reserves the right to deduct amount from the bill as may be considered reasonable
for unsatisfactory services or delay in providing of services. The decision of JSDMS will be
final in this regard.

2.7 Support and inputs to the agency

i. JSDMS will provide the required office space to the team. However, the team shall
arrange for their travels etc. on their own cost. Any expenses incurred by the team on
request of the JSDMS will be borne by the JSDMS.

ii. If any staff of the team member is found to be indulging in fraud/ corruption or not
performing during the contract period, JSDMS shall have the right to discontinue his
services and the Firm shall provide replacement with equal or more qualified
personnel within a period of 05 days. This shall also apply in case any of the team
members resign/leave the Firm/Registered entity.

3. INSTRUCTION TO THEAPPLICANTS

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3.1 General
In preparing their Proposals, applicants are expected to examine in detail the documents
comprising this RFP Document. Material deficiencies in providing the information requested
may result in rejection of an applicant. The Applicants are requested to submit the proposal
and all their correspondence in English.

3.2 Number of Applications
Each applicant is eligible to submit only one proposal in the format prescribed in the RFP.

3.3 Proposal Validity
The Proposal shall remain valid for acceptance by the JSDMS for a period of 90 days from
the last date of submission of proposals. In case of need JSDMS may request the Applicants
to extend the period of validity of their proposals on the same terms and conditions.

3.4 Amendment of RFP
At any time prior to the Proposal Due Date, JSDMS for any reason, whether on its own
initiative or in response to clarifications requested by a prospective Applicant may modify
and/or amend the RFP Document or part thereof by the issuance of an amendment.

Any amendment thus issued shall form a part of the RFP Document and shall be
communicated in writing to all the Applicants who shall acknowledge receipt of such
amendment in writing to JSDMS.

To give the prospective Applicants reasonable time in which to take such
amendments/modifications into account for preparing their Proposals, JSDMS reserves the
right to extend the Proposal Due Date.

3.5 Association of consultants and Sub-Consultants
Associates or Joint Venture arrangement or Consortiums are not allowed under the
assignment.

3.6 Confidentiality
Information relating to the examination, clarification, evaluation for selection, and
recommendation of the Preferred Applicant / Successful Applicant shall not be disclosed to
any person who is officially not concerned with the Bidding Process or is not are trained
professional advisor advising JSDMS in relation to, or matters arising out of, or concerning
the Bidding Process. JSDMS shall treat all information submitted as part of Proposal as
confidential and shall require all those who have access to such material to treat the same
in confidence. JSDMS shall not divulge any such information unless it is ordered to do so by
any authority that has power under law to require its disclosure or is to enforce or assert
any right or privilege of the statutory registered entity and/or JSDMS.

3.7 Litigation History
Any registered entity which has been barred/blacklisted by the Central/ State Government,
or any registered entity controlled by it, from participating in any assignment/ project, and

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the bar subsists as on the date of Application (even if the litigation is pending on the same
dispute (barred / blacklisted) under the jurisdiction / arbitration/ laws), would not be
eligible to submit Application, either individually or as an associate.

3.8 Conflict of Interest
The Applicant shall not have a conflict of interest (the “Conflict of Interest”) that affects the
Bidding Process. Any Applicant found to have a Conflict of Interest shall be disqualified. In
the event of disqualification, JSDMS shall be entitled to forfeit and appropriate the Bid
Security as mutually agreed genuine pre-estimated loss and damage likely to be suffered
and incurred by the JSDMS and not by way of penalty for, inter alia, the time, cost and
effort of the JSDMS, including consideration of such Applicant’s Application (the
“Damages”), without prejudice to any other right or remedy that may be available to JSDMS
under the agreement or otherwise. The shortlisted Firm/Registered entity shall not be
allowed to bid for any Audit related assignments with JSDMS during the contract period.

3.9 Fraud and Corrupt Practices
The Applicants and their respective officers, employees, agents shall observe the highest
standard of ethics during the Bidding Process. Notwithstanding anything to the contrary
contained herein, JSDMS may reject an Application without being liable in any manner
whatsoever to the Applicant if it determines that the Applicant has, directly or indirectly or
through an agent, engaged in corrupt practice, fraudulent practice, coercive practice,
undesirable practice or restrictive practice in the Bidding Process.

Without prejudice to the rights of JSDMS hereinabove, if the Applicant is found by JSDMS to
have directly or indirectly or through an agent, engaged or indulged in any corrupt practice,
fraudulent practice, coercive practice, undesirable practice or restrictive practice during the
Bidding Process, such Applicant shall not be eligible to participate in any RFP issued by
JSDMS during a period of 2 (two) years from the date such

Applicant is found by JSDMS to have directly or indirectly or through an agent, engaged or
indulged in any corrupt practice, fraudulent practice, coercive practice, undesirable practice
or restrictive practice, as the case maybe.

For the purposes of this, the following terms shall have the meaning hereinafter
respectively assigned to them:

a. “corrupt practice” means (i) the offering, giving, receiving, or soliciting, directly or
indirectly, of anything of value to influence the actions of any person connected with the
Bidding Process (for avoidance of doubt, offering of employment to, or employing, or
engaging in any manner whatsoever, directly or indirectly, any official of the JSDMS who
is or has been associated in any manner, directly or indirectly, with the Bidding Process

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or the LOA or has dealt with matters concerning the agreement or arising there from,
before or after the execution thereof, at any time prior to the expiry of one year from
the date such official resigns or retires from or otherwise ceases to be in the service of
the JSDMS, shall be deemed to constitute influencing the actions of a person connected
with the Bidding Process); or (ii) engaging in any manner whatsoever, whether during the
Bidding Process or after the issue of the LOA or after the execution of the agreement, as
the case may be, any person in respect of any matter relating to the Project or the LoA or
the agreement, who at any time has been or is a legal, financial or technical adviser of
the JSDMS in relation to any matter concerning the Project;

b. “fraudulent practice” means a misrepresentation or omission of facts or suppression of
facts or disclosure of incomplete facts, in order to influence the Bidding Process;

c. “coercive practice” means impairing or harming or threatening to impair or harm,
directly or indirectly, any person or property to influence any person’s participation or
action in the Bidding Process;

d. “undesirable practice” means (i) establishing contact with any person connected with or
employed or engaged by the JSDMS with the objective of canvassing, lobbying or in any
manner influencing or attempting to influence the Bidding Process; or (ii) having a
Conflict of Interest; and

e. “Restrictive practice” means forming a cartel or arriving at any understanding or
arrangement among Applicants with the objective of restricting or manipulating a full
and fair competition in the Bidding Process.

4. SUBMISSION & EVALUATION OF THEPROPOSAL

4.1 Submission of Proposal

The Consultants shall submit the hard copy of Technical & Financial Proposals (separate
envelope) to

Mission Director-cum-CEO
Jharkhand Skill Development Mission Society
Labour Department Hygiene Building,
2nd Floor, Shram Bhawan, Doranda,
Ranchi-834002, Jharkhand.

4.2 Content of the Proposal

4.2.1 Technical Proposal
The Technical Proposal shall necessarily comprise the following:

 Profile of the Firm/Registered entity
 Experience in Govt. Statutory Audit

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 Turnover of the Firm/Registered entity

4.2.2 Financial Proposal

The agency is required to submit the Professional Fee quote for conducting Statutory
Audit FY 2020-21. The Financial Proposal to be submitted in the format provided in the
Chapter 5.

4.3 Evaluation Methods

The detailed evaluation methods for Technical and Financial proposal are specified below.

4.3.1 Evaluation of Technical Proposal
Technical proposals of all the Firm which meet the basic requirements would be taken up
for detailed evaluation as per the technical bid evaluation criteria. All Firms scoring 70 or
above marks would be technically qualified and would only move into the next stage of
financial evaluation.
The Applications shall be first evaluated on the basic requirements parameters. Those

Applicants, who meet the basic requirements, shall be evaluated further as part of

Technical Evaluation.

Criteria for evaluation: Eligibility criteria have been given as above.
Detailed evaluation of the proposals shall be undertaken for those Firms which qualify the
above basic requirements.

4.3.2 Opening and Evaluation of Financial Proposal

The Client’s shall evaluate the Technical Proposal after the closing of bid. The envelope
containing the financial proposal shall not be opened till the technical evaluation is
complete.

The financial proposal of only such Applicants will be opened who obtain minimum

qualifying 70 or above Marks prescribed in the Technical Proposal

Sl No Parameter Max.
Marks

1 Head Office / Branch Office situated in Ranchi (as on 1st Sep

2021)

a. 3 Years - 05 marks 10 Marks
b. 1 marks for every additional year after 3 years

c. Maximum Marks 10

2 Existence of Firm (as on 1st Sep 2021) 10 Marks

a. Existence of Firm up to 10 years – 05 marks

b. 0.5 mark for every additional year of existence beyond 10

years

c. Maximum 10 marks

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3 No. of Partners

a. Less than 5 Partner – 0 mark

b. 5 Partner –05 marks 10 Marks
10 Marks
c. 1 mark for every additional Partner exceeding 05

Partners

d. Maximum 10 Marks

4 Qualified Staff Capacity

a. 02 Qualified Staff –05 marks

b. More than 2 Qualified Staff – 10 marks

Maximum 10 Marks

5 Average Turnover of the Firm

a. Less than 50 Lakh – 0 mark 20 Marks
b. INR 50 Lakh to 75 Lakh –10 marks

c. 1 mark for every additional 5 Lakhs beyond 75 Lakhs

d. Maximum 20 marks

6 Firm experience in handling at least 03 Government

Organizations Statutory Audit in the last 3 Financial Year: 30 Marks

a. Less than 03 Statutory Audit – 0 mark
b. 03 to 05 Statutory Audit – 10 marks
c. 2 marks for every additional Statutory Audit of Govt
Organizations beyond 05 Statutory Audit
d. Maximum 30 marks

7 Firm experience in handling at least 02 PSU Statutory Audit

in the last 3 Financial Year: 10 Marks

a. Less than 02 Statutory Audit – 0 mark
b. 02 Statutory Audit – 05 marks
c. 2 marks for every additional Statutory Audit of PSU
beyond 02 Statutory Audit

Maximum 10 marks 100 Marks
Total Score

l. Out of the technically qualified applicants, the final selection shall be based on Least Cost System
(LCS) method. The final selection shall be based on the Technically Qualified vender with the
lowest financial bid. If two or more bidders have quoted the same price in financial proposal, than
selection shall be done based higher marks obtained in the technical proposal.

4.4 Last date of submission of the Proposal
Proposal must be submitted on or before 28th September 2021 at 6.00 PM.

4.5 Award of work order

JSDMS will issue LoI to the selected agency and after acceptance issue work order for the same.

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5. SUBMISSION FORMS - TECHNICAL & FINANCIAL
Form Tech - I: Technical Proposal Covering Letter

FORM TECH I
(To be placed in the sealed cover containing technical proposal)

[Location, Date]
To,

The Mission Director-cum-CEO,
Jharkhand Skill Development Mission Society
Labour Department Hygiene Building, 2nd Floor, Shram Bhawan, Doranda, Ranchi .

Dear Sir,

We, the undersigned, offer to provide the services for [Insert title of assignment] in
accordance with your Request for Proposal dated [Insert Date] and our Proposal. We are
hereby submitting our Proposal, which includes this Technical Proposal, and a Financial
Proposal.
We are submitting our Proposal in our own individual capacity without entering into any
association / as a Joint Venture. We hereby declare that all the information and statements
made in this Proposal are true and accept that any misinterpretation contained in it may
lead to our disqualification.
If negotiations are held during the period of validity of the Proposal, i.e., before the date
indicated in the RFP, we undertake to negotiate on the basis of the proposed personnel.
Our Proposal is binding upon us and subject to the modifications resulting from Contract
negotiations.
We undertake, if our Proposal is accepted, to initiate the consulting services related to the
assignment not later than the date indicated in the RFP (Please indicate date).
We understand you are not bound to accept any Proposal.

Yours sincerely,

Authorized Signature [In full and initials]: Name and Title of Signatory:

Name of Firm:

Address:

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Form Tech - II: Profile of the Firm/Registered entity

FORM TECH II

[Provide here a brief description of the background and organization of your Firm/Registered
entity for this Assignment/job. The brief description should include both functional and sectoral
experiences of the bidders.

FORM TECH IIA: Brief Description about background of the Firm covering ownership details,

date of incorporation, number of employees, geographical experiences etc. It must cover the

following:

Criteria Firm/Registered Supporting documentation
entity’s Strength

The Chartered Accountant Firm ICAI Registration – Provide all Certificates of
PAN – Registration
should be registered with The GST –

Institute of Chartered

Accountants of India (ICAI) and

have PAN & GST number

The CA firm must be registered Registration number & date - Registration Certificate
and empaneled with Comptroller
and Auditor General of India.

The Firm/Registered entity Year of Registration/ start of Registered entities have to

should have been in operation Operations …………… provide Firm Consitution Letter

for at last 5 years after its from ICA.

registration

The Firm/Registered entity Numbers of Partners – Registered entities have to
should have at least Five Number of FCA Partners - provide Firm Consitution Letter
partners and at least Three of from ICA.
them must be Fellow Chartered
Accountants

Average annual income (i.e. Average Annual Income - Provide copies of audited
average gross professional fees financial statement for all the3
earned during 3 years) of the years and a certificate of
firm in the last 3 years average annual income in the
last 3 financial year

Firm experience in handling No of assignment (Govt/PSU) - Provide copies of

Statutory Audit Public Sector contract/agreements

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Undertaking & Government Registered entities have to
Organization provide Firm Consitution Letter
The Firm/Registered entity No of Staff - from ICA.
should have more than 02
qualified staff with itself.

Authorized Signature:
Name and Title of Signatory:
Name of Firm:
Address:

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Form Tech - III:
Firm Experiences in Statutory Audit

Firm experience in Statutory Audit PSU & Government Organization

[Using the format below, provide the summary of information on each Assignment/job for which

your Firm/Registered entity was legally contracted for providing similar services (The

Firm/Registered entity shall specify exact assignment / job for which experience details may be

submitted)]

Sr. Name of the client Sector Work Order Documentary
Government Value (INR) evidence provided
No.
/PSU

[Documentary proof/ work orders/client certificates/ completion certificates to be submitted]

Authorized Signature:
Name and Title of Signatory:
Name of Firm:
Address:

18/21
Form Tech - IV: Firm’s Professional Income

*Using the format below, provide the Firm/Registered entity’s Average Annual Income in the last
3 financial years ended on 31st March 2021]

Particulars FY 2018-19 FY 2019-20 FY 2020-21 Average Annual
Income
Annual Income*
(in Rs. Lakh)

*i.e. Gross Professional Fees earned during the year
“The Applicants are required to attach Auditor’s certificate certifying their annual

income(s). No marks will be awarded to the applicants for this criterion, in case the auditor’s
certificate is not submitted along with the proposal”.

Authorized Signature:
Name and Title of Signatory:
Name of Firm:
Address:

19/21
Fin 1 - Financial Proposal Covering Letter
(To be placed in the sealed separate cover containing financial proposal)

[Location, Date]

To,
The Mission Director-cum-CEO,
Jharkhand Skill Development Mission Society
Ranchi.

Dear Sir,

We, the undersigned, offer to provide “Statutory Audit of JSDMS for Financial Year 2020-21” in
accordance with your Request for Proposal [Insert Date] and our Technical Proposal. Our attached
Financial Proposal is for the sum of [Insert amount(s) in words and figures1] is fee for the services
to be provided. This amount is inclusive of all taxes.

Our Financial Proposal shall be binding upon us subject to the modifications resulting from
Contract negotiations, up to expiration of the validity period of the Proposal, i.e. before the date
indicated in Clause 1.5 of the Data Sheet.

We understand that you are not bound to accept any Proposal you receive.

Thanking you,

Sincerely,
Authorized Signature [In full]:
Name and Title of Signatory:
Name of Firm/Registered entity:

20/21
Fin 2- Summary of Costs

Sl Name of the Assignment Minimum Audit Fee Quoted Audit Fee

No

1 Statutory Audit of JSDMS for Financial 45,000, Taxes extra

Year 2020-21

*Quoted audit fee should not be less than the minimum audit fee

Authorized Signature [In full]:
Name and Title of Signatory:
Name of Firm/Registered entity:

21/21