ANDHRAPRADESH STATE FISHERMAN CO-OPERATIVE SOCIETIES FEDERATION LTD (AFCOF)
O/o The Commissioner of Fisheries, Poranki, Bandar Road, Vijayawada – 521137 9440814761 / 62
EXPRESSION OF INTEREST
For
CONDUCTING OF INTERNAL AUDIT
INVITATION FOR EXPRESSION OF INTEREST
AP State Fisherman co-operative Societies Federation Ltd, AP, Vijayawada invites sealed Expression of Interest (EOI) from CHARTERED ACCOUNTANTS. The EOI Document containing the details of qualification criteria, submission requirement, brief objective & scope of work and evaluation criteria etc. can be downloaded from the website https://fisheries.ap.gov.in/. Further details, if any, may be obtained from AP State Fisherman co-operative Societies Federation Ltd, AP, Vijayawada, during working hours. Last date for submission of EOI is 13-09-2021 till 3:00 PM hrs. through mail : gmafcof@gmail.com with EMD of Rs 10,000/- payable through online to the bank account of AP State Fisherman co- operative Societies Federation Ltd, AP, Vijayawada may be submitted mentioning “EOI for conducting of internal audit of AFCOF. Other mode of submission of EOI is not acceptable.
The Managing Director, AP State fisherman Co-operative Societies Federation Ltd
O/o The Commissioner of Fisheries, Poranki, Bandar Road, Vijayawada.521137
9440814761 / 62
Note: AFCOF or any of its designates reserves the right to cancel this request for EoI and/or invite afresh with or without amendments, without liability or any obligation for such request for EoI and without assigning any reason. Information provided at this stage is indicative and AFCOF reserves the right to amend/add further details in the EoI.
2 EOI DOCUMENT Table of Contents
Invitation for Express of Interest ………………………….…………………………….………. 02 Back Ground …………………...……………………………………………………….………. 04 Present Status of AFCOF HSD Outlets ………………………………………………………….05 Purpose of EOI…………………………………………….…………………………….………. 05 Scope of the Internal Audit………………………………………………………………………06 Terms & Conditions……………………………………………………………………………...06 Who can apply…….……………………………………………………………………………...06 Authorized Signatory………..…………………………………………………………………....07 Documents to accompany EOI………………………………………………………..…………..07 Condition under which EOI is issued……………………………….………………..…………...07 EMD………………………....…………………………………………….………….…………..08 Venue & Dead line for submission of proposal………………………….…..……….…………..08 Last Date of submission of EOI………………….…………….……….…………….…………..08 Formats for submission ………………..……………………………….………….……………..09 Form I – Application ………...…………………………………………….……………………..10 Form II – Declaration .…...……..…………….…………………………………………………..11 Form III – Financial Bid…. ……..…………..…………………………………………………..12
3 EOI DOCUMENT Expression of Interest Document
Engagement of Chartered Accountants for Conducting of Internal Audit of AFCOF
1) Background: The Andhra Pradesh State Fishermen Cooperative Societies Federation Limited (AFCOF) is an
apex society registered under APCS Act 1964 in the year 1987. AFCOF is under the administrative control of the Department of Fisheries, Government of Andhra
Pradesh. The AFCOF is included in the IXth Schedule of A.P .Re-Organization Act 2014. Accordingly the AFCOF has been divided into two units for A.P. State and Telangana State w.e.f.
2-6-2014. The Andhra Pradesh unit is looking after the HSD Outlets located in Coastal Andhra Pradesh. At present the main activity of AFCOF is operation of HSD Outlets.
The HSD Outlets accounts are decentralized and working capital is given to the Outlets for
operation The Head Office accounts wing look after release of department funds, consolidation of accounts of
Head Office and HSD Outlets and Audit of Accounts etc.,
There are 8 HSD outlets operating at Visakhapatnam, Pudimadaka, Kakinada, Machilipatnam,
Nizampatnam, Vodarevu, Singarayakonda and Kothapatnam.
The HSD Oil is supplied to the Mechanized & Motorized Boat Operators.
The objective is to supply quality HSD oil to Mechanized and Motorized fishing vessels in the state with front end subsidy of Rs.9/- per liter and in turn to increase marine catches and improve livelihood of the Fishermen.
4 EOI DOCUMENT 2) Present Status of AFCOF HSD Outlets:
The Turn Over of outlet wise for the last 3 Years in Quantity and value is as follows
2018-19 2019-20 2020-21
S.No Name of the Outlet Turnover Turnover Turnover Turnover Turnover Turnover 1 Visakhapatnam (Qty in (Value in (Qty in KL (Value in (Qty in KL (Value in 2 Kakinada Lakhs) Lakhs) Lakhs) KL)
7408 5267 8766 6005 7546 5871
1765 1270 1756 1233 1257 972
3 Nizampatnam (Guntur) 2857 2096 3173 2237 4203 3352
4 Vodarevu (Prakasam) 1069 780 1274 894 1236 988 230 163 5 Machilipatnam 312 222 522 364 1180 928
6 Kothapatnam 97 72 300 273 104 79 (Prakasam) 0 0 7 Singarayakonda 13738 9870 109 80 228 178 (Prakasam) 0 0 0 0 8 Pudimadaka 15900 11086 15754 12368 (Visakhapatnam) Grand Total
3) Purpose of Expression of Interest :
a) The Main Purpose of Engagement of Chartered Accountants for verification of accounts in HSD outlets and Head Office to ensure accountability and accuracy of accounts.
b) To know the efficacy of operations, the reliability of financial reporting, investigating fraud, safeguarding assets and compliance with laws and regulations.
5 EOI DOCUMENT 4) Scope of the Internal Audit a) To verify all purchases with reference to purchase invoices, statements of oil companies, with bank statements and cash book. b) To verify the bill books with daily sales register, cashbook and remittance in the banks c) Verification of Stock Register whether all the purchases and sales are properly accounted for and verification of physical stock with reference to stock register. d) To verify the cash book with general ledger in co-relation with Bank Statement. e) Verification of cash book, general ledger with receipts & payments accounts. f) Verification of the Bank reconciliation statement.
In addition to the above all the records at Head Office shall also to be audited.
5) Terms & Conditions:
a) The Chartered Accountants shall verify the records at HSD Outlets and Head Office quarterly as indicated in the purpose and scope of Expression of Interest.
b) They shall give a detailed report on quarterly basis and suggest for improvements if required.
c) They shall also verify the compliance of laws and regulations as applicable to the AFCOF.
d) They shall also suggest changes in accounting if any in view amendments that are taking place from time to time
e) The Validity of EOI is limited to the audit period ending with 31-03-2021. However it can be renewed for further period if agreed mutually
6) Who can apply? The Practicing Chartered Accountants whose Head Office / branch located at Vijayawada / Guntur with a minimum 3 partners. 10 years of experience with annual gross receipts more than 50 lakhs are eligible to apply. Preference shall be given to those who has conducted audits of Public Sector Undertakings / Govt Organizations.
6 EOI DOCUMENT 7) Authorized Signatory The ‘Applicant’ mentioned in the EOI document shall mean the one who has signed the EOI document forms. The applicant should be the Head of institution/organization or a duly Authorized Representative, for which a Certificate of Authority shall be submitted. All certificates and documents (including any clarifications sought and any subsequent correspondence) submitted thereby, as far as possible, shall be furnished and signed by the Authorized Representative. Whosoever signs the application, he/she shall be the contact nodal point for future communications in reference, if selected.
8) Documents to accompany EOI The application shall accompany the Expression of Interest in Form I to III along with the necessary supporting documents
All forms shall be complete in all respects and duly numbered. The Power (s) of Attorney supporting/authorizing of the signatory shall be enclosed with the offer. Any / all corrections made in the proposal shall be duly authenticated by the signature of the Authorized Signatory
9) Condition under which EOI is issued The EoI is not an offer and is issued with no commitment. AFCOF reserves the right to withdraw EoI and/or vary any part thereof at any stage. AFCOF further reserves the right to disqualify any Firm, should it be so necessary at any stage.
7 EOI DOCUMENT 10) EMD
An EMD of Rs. 10,000.00/- (Rupees Ten Thousand only) is payable through online to
the following bank account.
Account holder Name : A.P. State Fishermen Cooperative Societies Federation Ltd.,
Bank Name : UNION BANK OF INDIA
Account Number : 119311100001264
IFSC Code : UBIN0811939
The application received without or with inadequate EMD amount shall be liable to get rejected.
11) Venue & Deadline for submission of proposal
Proposal, in its complete form in all respects as specified in the EOI, must be submitted to AFCOF at the address specified herein earlier. In exceptional circumstances and at its discretion, AFCOF may extend the deadline for submission of proposals by issuing an amendment to be made available on the https://fisheries.ap.gov.in/. website, in which case all rights and obligations of AFCOF and the Firms previously subject to the original deadline will thereafter be subject to the deadline as extended.
12) Last date of submission of EOI: Pre Bid meeting on 08/09/20201………………….. (11:00 AM) The last date of submission of EOI is 13/09/2021….(03:00 PM) EoI Opening Date & Time is 15/09/2021 ………….(11:00 AM)
Sd/- Dr. S. Angeli Managing Director - AFCOF
8
EOI DOCUMENT FORMATS FOR SUBMISSION FOR TECHNICAL BID
Applicant’s Expression of Interest To The Managing Director, AP State fisherman Co-operative Societies Federation Ltd o/o The Commissioner of Fisheries, Poranki, Bandar Road, Vijayawada.521137
Sub: Submission of Expression of Interest for Conducting of Internal Audit of AFCOF
In response to the Invitation for Expressions of Interest (EOI) published on for the above purpose, we would like to express interest to carry out the above proposed task. As instructed, we attach 2 sets of the following documents.
Technical bid comprises of 1. Application (FORM-I), along with declaration (FORM-II) 2. Financial Bid (FORM-III)
Yours Sincerely,
Signature of the applicant [Full name of applicant] Stamp........................
Date: Encl.: As above. Note: This is to be furnished on the letter head of the organization.
9 EOI DOCUMENT FORM I- Application
AP State fisherman Co-operative Societies Federation Ltd (AFCOF) Application for CONDUCTING INTERNAL AUDIT Of AFCOF
I. Details of the proposing individual/firm/Company/Agency/Institute: 1. Name of the applicant / firm / Company / 2. Address
Email ID: Mobile No: 3. Date of incorporation and registration details 4. Experience 5. Location of the Firm (Attach relevant documents) 6. Number of Partners (Indicate FCA & ACA Separately) 7. Number of Staff 8. Location of Branches if any To be sent to Mail ID : gmafcof@gmail.com on or before along with all requisite enclosures
Date: Signature and seal of the Applicant / Place: Authorized representative
10 EOI DOCUMENT Form - II Declaration
I/We ............................................................................................. son/daughter/wife
of ............................................................................................................................ residing
at…………………………………………………………………………… hereby
declare that the information furnished above is true to the best of my/ our knowledge and
belief. I am/ we are fully aware that if it is found that the information furnished by me/
we is false or there is any kind of deviation/ violation of the conditions under which
assistance is provided to me by the AFCOF, any action as deemed fit for violation of this
condition may be taken against me/ us.
Date : Place :
Signature of the applicant / Authorized representative
Note: The declaration is to be furnished on the letter head of the organization.
11 EOI DOCUMENT Form - III
Financial Bid for quarterly Internal audit of accounts in the HSD outlets and AFCOF Head Office
Sl.No Particulars Amount for each quarter Remarks (Rs)
1 For
Internal Audit
Date: Place:
Signature of the Applicant / Authorized representative
12 EOI DOCUMENT 13 EOI DOCUMENT
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