AIRPORTS AUTHORITY OF INDIA
Tender id:- 2018_AAI_15216_1
NOTICE INVITING OF FINANCIAL BIDS UNDER EOI (EXPRESSION OF
INTEREST) FROM EMPANELLED CA/CMA FIRMS OF SOUTHERN
REGION FOR APPOINTMENT OF INDEPENDENT AUDITOR FOR
CONDUCTING INDEPENDENT AUDIT OF SELECTED AIRLINE
OPERATOR-M/S Turbo Megha Airways Pvt. Ltd., S-2, EC- COUNCIL
BUILDING, NEAR ANDHARA BANK, TIE, BALA NAGAR, HYDERABAD-
500037 (TELENGANA) FOR ITS OPERATION UNDER RCS SCHEME
MINISTRY OF CIVIL AVIATION ( MoCA ) - GOVT. OF INDIA FOR THE
FINANCIAL YEAR 2017-2018 (01.04.2017 to 31.03.2018).
AAI (Implementing agency) on behalf of MoCA, Govt. of India . Invites financial bids
from empanelled CA/CMA firms for conducting AUDIT for the financial year
2017-2018 (01.04.2017 to 31.03.2018). The Estimated Cost towards independent
Audit works for each Selected Airline Operator (SAO) is as per Annexure-IV. Self
Help files/FAQ & System Settings (Annexure-II) is also available at E-tender portal
with URL address https://etenders.gov.in/eprocure/app.
It is further informed that during the empanelment of CA/CMA firms the technical bids were
received through AAI E-tender portal, which has now become obsolete and the new portal is
in vogue. The unconditional acceptance letter along with scope of work etc. is a pre-
requisite to be fulfilled in Envelope-I which is obligatory requirement for call of financial bids.
It should be fulfilled by the firms before the opening of financial bids (Envelope - II) otherwise
financial bids will not be opened for that firm(s)
AGM (Fin)-(IA)
AIRPORTS AUTHORITY OF INDIA
NEW OFFICE COMPLEX
SAP, NEW DELHI-110003
PH. NO. 011-24629346
011-24632950Ext. No-3329
Page 1
E-bids shall be submitted in two bid system as follows :
TECHNICAL BID (ENVELOPE I)
Envelope-I will comprise of the followings:
The Technical Bids shall contain:-
1. Unconditional acceptance letter as per (Annexure-VI) and Undertaking/
declaration(Annexure-VII) which is required to be signed and stamped by the authorized
signatory and submit under the technical bid folder in the form of scanned copy.
2. The scope of work of Independent Auditor of Selected Airline Operator(s) is as per-
(Annexure-I).
3. Guidelines to the bidders for uploading of the bids/Help Desk Service (Annexure-II).
4. General instructions and Guidelines (Annexure-III).
5. Estimated cost for each Selected Airline Operator (SAO) under Regional Connectivity
Scheme-(Annexure-IV).
6. Route details & period of audit as per- (Annexure-V)
FINANCIAL BID (ENVELOPE II)
This Financial Bid is called through the electronic process and can be downloaded from the
e-tender portal of AAI with URL address https://etenders.gov.in/eprocure/app. The Financial
Bid is also available on AAI website www.aai.aero. Please note that the submission of the
Financial Bid is essential and can only be uploaded through the E-tender portal
https://etenders.gov.in/eprocure/app.
The last date of submission of financial bid is 24.09.2018 by 15:00 hrs. And the same shall
be opened on 25.09.2018 at 15:30 hrs.
AGM (Fin)-IA
AIRPORTS AUTHORITY OF INDIA
NEW OFFICE COMPLEX
SAP, NEW DELHI-110003
PH. NO. 01124629346
Page 2
ANNEXURE - I
Scope of Work to be assigned to Independent Auditor
Independent auditor has to certify that Selected Airline Operator (SAO) has complied with
the provisions of Selected Airlines Operator Agreement (SAOA).
The following are the obligation of the Selected Airline Operator under SAOA.
The same may be considered for conduct of audit by independent auditor to check whether
SAO is in compliance of the provisions of Selected Airline Operator Contract (SAOC) clause 3
(provision of Air Services) and Clause 5 (Obligation of the selected airline operators
reproduced below:
Verification/authentication to be conducted by Independent auditor :
1. Whether the SAO has operated commercial flights on the {RCS Network} at a
weekly frequency set out in Schedule-A of SAOA. If not, the above will be considered
non-compliance of the provisions of SAOA only if the SAO has also failed to operate
at least seventy percent (70%) of the flights scheduled by the DGCA continuously for
a period of 3 (three) months or for an aggregate period of 4 (four) months within a
continuous period of 6 (six) months;
2. SAO has utilized the aircraft type and having capacity as set out in Schedule-A for
the operating flights referred to above;
3. SAO has reserved on each such flight, the RCS Fight Capacity and the number of
RCS Seats set out in Schedule-A; and
4. SAO has charged Passengers flying on RCS Seats a maximum fare equal to the
{Airfare Cap/Maximum Airfare} as specified in Schedule-A of Selected Airline
Operator Agreement;
5. The Selected Airline Operator has first offered and sold RCS seats on each flight and
only after selling all the RCS Seats on the relevant RCS Flight, has sold any Non-RCS
Seats on such RCS Flight.
6. In the event of cancelation of any RCS Seat by Passengers, the first seat booked
subsequent to such cancellation has been sold as an RCS Seat.
7. In the event that the number of cancelled RCS Seats exceeds the number of seats
sold after such cancellation, such excess RCS Seats shall be considered to be sold for
the purposes of the Selected Airline Operator's obligation under Clause 3.2 provided
that if sought by the implementing Agency, the Selected Airline Operator shall
provide to the Authority all the Passenger details for such cancelled RCS Seats.
Page 3
8. The {Airfare Cap/ Maximum Airfare as per agreement} charged by the Selected
Airline Operator for the RCS Route(s) specified in Schedule-A is inclusive of all Taxes,
charges or levies of whatever description. Independent auditor to verify that the
same has not be increased on account of any Taxes payable by the Selected Airline
Operator, including without limitation of GST.
9. To Check and confirm in case the Selected Airline Operator has changed the
deployed capacity pursuant to the provisions under Section 3.16 of the Scheme, the
same is in compliance.
10. The independent auditor will verify all the transactions under each parameters listed
above and submit his report certifying that it has checked/verified the books of
Accounts of the Selected Airline operators and other relevant record required for the
purpose and that the Selected Airline operator has met all its obligations under
Selected Airline Operator Agreement signed with Airports Authority of India
(Implementing agency) for the period falling from 1st April, 2017 to 31st March,
2018.
11. In case SAO has not complied with any of the conditions listed under SAOA, the
auditor has to qualify its report and indicate the date and Flight No. operated by SAO
under RCS which was not in compliant to conditions laid down under SAOA with
details as to how the Flight was non-compliant/Under default so that necessary
recoveries on account of defaults committed are recovered from the VGF claims of
the SAO in terms of SAOA.
AGM (Fin)-IA
AIRPORTS AUTHORITY OF INDIA
NEW OFFICE COMPLEX
SAP, NEW DELHI-110003
PH. NO. 01124629346
Page 4
ANNEXURE - II
GUIDELINES TO BIDDERS/ SELF-HELP FILES/FAQ & SYSTEM SETTING
(Help Desk Services)
a. In order to facilitate the Vendors / Bidders as well as internal users from AAI, Help Desk
services are available for the e-tender portal https://etenders.gov.in/eprocure/app. The Help
desk services shall be available on all working days (except Sunday and National Holiday)
between 0800-1900 hours and shall assist users on technical issues related to the use of the
e-tender portal.
b. For any technical assistance with regard to the functioning of the portal the bidders as well as
AAI users may contact according to the escalation matrix as mentioned below :
SL Support Escalation Contact
No Persons Matrix E-Mail Address Numbers Timings*
1. Help Desk Team 011-24632950, 0800-2000
Instant eprochelp@aai.aero Ext-3512 Hrs.
Support (Six Lines) (MON - SAT)
2. Mr. Sanjeev etendersupport@aai.aero or 0930-1800
Kumar After 4 Hours sanjeevkumar@aai.aero 011-24632950, Hrs.
Mgr.(IT) of Issue Ext-3523 (MON-FRI)
3. Mrs. S. Nita 0930-1800
AGM(IT) After 12 snita@aai.aero 011-24632950, Hrs.
Hours Ext-3523 (MON-FRI)
4. General 0930-1800
Manager(IT) After 03 Days gmitchq@aai.aero 011-24657900 Hrs.
(MON-FRI)
c. The above mentioned help desk numbers are intended only for queries related to the issues
on e-tendering portal and help needed on the operation of the portal. For queries related to
the tenders published on the portal, bidders are advised to contact concerned Bid Manager
from AAI.
All the CA/CMA firms are requested to submit their Financial Bid through AAI e-tender portal by using
digital signature of Class III that includes (a) signing and (b) encryption within.
In case of any assistance please contact above mentioned person/personnel and contact BID
MANAGER Mr.Lala Ram, AGM (Fin.) AAI Phone No. 011-24629346 and 011-24631950 Ext.3329
and email id : lalaram@aai.aero .and For any assistance regarding Selected Airline Operator(SAO) &
their operation under RCS may please contact to Sh. R.K.Batra ,SM (Fin.) AAI , phone No. 011-
24632950 Ext. No. 2173.
AGM (Fin)-IA
AIRPORTS AUTHORITY OF INDIA
NEW OFFICE COMPLEX
SAP, NEW DELHI-110003
PH. NO. 01124629346
Page 5
ANNEXURE - III
General Information and Guidelines
1. AAI (Implementing Agency) reserves to itself the right to reject the conditional
tenders without assigning any reason thereto. Further, AAI (Implementing Agency)
reserves to itself the right to reject any or all the tenders without assigning any
reason thereof and to call for any other detail or information from any of the tenderer.
2. CA/ CMA firms (empanelled) shall be awarded the Independent Audit work for
conducting Independent Audit of selected Airline Operator for its operation.
3. The bid amount is inclusive of professional fees, TA/DA, local conveyance,
lodging & boarding etc. except GST. No other payment shall be made except
quoted amount. The payment will be released only after receipt of complete
Audit report and its approval by the Competent Authority.
4. Cover-I Bidders should quote the rates in Download BOQ-sheet from the
portal
5. The other terms & conditions as mentioned in the EOI / Technical bid shall
remain same.
6. Time Allowed : The time allowed for completion of independent audit work assigned
is required to be completed within the stipulated period. On completion of the
independent audit, the consolidated audit report may be submitted within the time
period to the Executive Director (RCS), AAI, Rajiv Gandhi Bhawan, New Delhi-
110003. No extra time will be considered for submission of audit report. The
Independent Auditor is required to submit the two sets of report alongwith Bill for
release of professional
charges.
SNo Name of Airline Operator Time allowed Time considered for Total days
for audit submission of report allowed
M/S Turbo Megha
Airways Pvt. Ltd. 21 days 14 days 35 days
Page 6
7. Terms of Payment : The payment will be released only after receipt of complete
audit report and its approval by the Competent Authority.
(a) Penalty for Delay : If the assigned job is not completed with in stipulated
period / Time by the agency / firm, AAI (Implementing Agency) reserve the rights to levy/
impose penalty for delay in completion of said work and the penalty may be 1% (one
percent) of bid value per week of delay or lesser amount as decided by the competent
authority subject to a maximum of 10% of bid value.
8. AAI (Implementing Agency) reserve the rights to reject / cancel the tender without
assigning any reasons thereof.
9. Other terms and conditions mentioned in the EOI (Expression of Interest) while
empenelling remain the same.
AGM (Fin)-IA
AIRPORTS AUTHORITY OF INDIA
NEW OFFICE COMPLEX
SAP, NEW DELHI-110003
PH. NO. 01124629346
Page 7
Annexure-IV
NAME OF SELECTED AIRLINE OPERATOR (SAO) OF SOUTHERN REGION
ALONG WITH ESTIMATED COST:-
S.NO. NAME AND ADDRESS OF THE SAO ESTIMATED COST
(Rs.)
1. M/S TURBO MEGHA AIRWAYSPVT.LTD. 2527200/- + (GST as
S-2,EC-COUNCIL BUILDING, NEAR applicable)
ANDHRA BANK, TIE, BALA NAGAR,
HYDERABAD-500037(TELENGANA)
Page 8
Annexure-V
No.
No of
of
Selected Date of Start RCS
Type of RCS
S.No. RCS Route started Airline of UDAN Sector flights
Aircraft seats
Operator Route per
per
week
flight
Hyderabad(Shamshabad) -> Kadapa -> Bangalore Airport -> Kadapa -> Hyderabad(Shamshabad) ->Nanded ->
Hyderabad(Shamshabad) -> Vidyanagar ->Hyderabad(Shamshabad)
Turbo
Hyderabad-Nanded- 27th April Hyderabad
1 Megha ATR 72 36 7
Hyderabad 2017 to Nanded
Airways
Turbo
Hyderabad-Nanded- 27th April Nanded to
2 Megha ATR 72 36 7
Hyderabad 2017 Hyderabad
Airways
Turbo
Hyderabad- Kadapa- 27th April Hyderabad
3 Megha ATR 72 36 7
Hyderabad 2017 to Kadapa
Airways
Turbo
Hyderabad- Kadapa- 27th April Kadapa to
4 Megha ATR 72 36 7
Hyderabad 2017 Hyderabad
Airways
Turbo
Hyderabad-Vidyanagar- Hyderabad-
5 Megha ATR 72 21st Sep 2017 36 7
Hyderabad Vidyanagar
Airways
Turbo
Hyderabad-Vidyanagar- Vidyanagar-
6 Megha ATR 72 21st Sep 2017 36 7
Hyderabad Hyderabad
Airways
Turbo Bangalore
Bangalore-Vidyanagar- 01st March
7 Megha ATR 72 to 36 7
Bangalore 2018
Airways Vidyanagar
Turbo Vidyanagar
Bangalore-Vidyanagar- 01st March
8 Megha ATR 72 to 36 7
Bangalore 2018
Airways Bangalore
Hyderabad(Shamshabad) -> Vijayawada -> Kadapa -> Chennai -> Salem -> Chennai -> Mysore (Mandacally) -
>Chennai -> Kadapa -> Vijayawada-> Hyderabad
Turbo
Chennai-
9 Chennai-Mysore-Chennai Megha ATR 72 20th Sep 2017 36 7
Mysore
Airways
Turbo
Mysore-
10 Chennai-Mysore-Chennai Megha ATR 72 20th Sep 2017 36 7
Chennai
Airways
Turbo 16th
Chennai to
11 Chennai-Kadapa-Chennai Megha ATR 72 November 36 7
Kadapa
Airways 2017
Turbo 16th
Kadapa to
12 Chennai-Kadapa-Chennai Megha ATR 72 November 36 7
Chennai
Airways 2017
Turbo
Vijayawada-Kadapa- 01st March Vijayawada
13 Megha ATR 72 36 7
Vijayawada 2018 to Kadapa
Airways
Turbo
Vijayawada-Kadapa- 01st March Kadapa to
14 Megha ATR 72 36 7
Vijayawada 2018 Vijayawada
Airways
Turbo
25th March Chennai-
15 Chennai-Salem-Chennai Megha ATR 72 36 7
2018 Salem
Airways
Turbo
25th March Salem-
16 Chennai-Salem-Chennai Megha ATR 72 36 7
2018 Chennai
Airways
Nanded -
CSI Airport
Mumbai-
Nanded
Page 9
Turbo 16th
Mumbai to
17 Mumbai-Nanded-Mumbai Megha ATR 72 November 36 7
Nanded
Airways 2017
Turbo 16th
Nanded to
18 Mumbai-Nanded-Mumbai Megha ATR 72 November 36 7
Mumbai
Airways 2017
Page
10
Annexure-VI
TO BE SUBMITTED IN E-TECHNICAL BID
ACCEPTANCE LETTER
(Scanned copy for technical bids)
(Refer Clause for technical bid of NIT)
To,
THE GENERAL MANAGER FIN (IA), Airports Authority Of India
NEW OFFICE COMPLEX, SAP, NEW DELHI-110003
PH. NO. 01124629346
Sir,
ACCEPTANCE OF AAI's E-TENDER CONDITIONS
The e-tender documents for the NOTICE INVITING FINANCIAL BIDS FROM
EMPANELLED CA/CMA FIRMS FOR Appointment of Independent Auditor
for CONDUCTING AUDIT of the Selected Airline Operator (SAO) M/S
Turbo Megha Airways Pvt. Ltd., S-2, EC- COUNCIL BUILDING, NEAR
ANDHARA BANK, TIE, BALA NAGAR, HYDERABAD-500037(TELENGANA)
towards Flights operation under RCS-Udaan for the period from 01.04.2017 to
31.03.2018 under Southern region have been downloaded by me. I/we hereby certify
that I/we have inspected and read the entire terms and conditions of the e-tender documents made
available to me/us. Which shall form part of the contract agreement and I / we shall abide by the
conditions / Clauses contained therein.
1. I/We hereby unconditionally accept the e-tender conditions of AAI's e-tender documents in its
entirety for the above services.
2. The contents of Clause 1 of General information & guidelines of the Notice Inviting E-Tender of
the E-Tender Documents has been noted wherein it is clarified that AAI reserves the right to
reject the conditional e-tenders without assigning any reason thereto.
3. I/We declare that I/We have not paid and will not pay any bribe to any officer of AAI for
awarding this contract at any stage during its execution or at the time of payment of bills and
further if any officer of AAI asks for bribe/gratification, I/We will immediately report it to the
appropriate authority in AAI.
Yours faithfully, Date:____________
(Signature of the e-tenderer) with rubber stamp
Page
11
ANNEXURE VII
Undertaking / Declaration
1. All the information provided by me/ us herein above is correct.
2. I/We have no objection if enquiries are made about the work listed by me/us in accompanying
sheets/ annexure.
3. I/We have read all the terms and condition of bid and the instructions and these are acceptable to
me/us.
Signature: _________________________
Name and Designation of the Authorized Signatory: _________________________
Stamp of the Firm: __________________________
Date: _____________
Place: ____________
Signature Not Verified
Digitally signed by LALA RAM
Date: 2018.09.13 11:28:35 IST
Location: eProcurement System for
Page Central PSUs
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