TENDER DOCUMENT THE MAHENDRAGARH CENTRAL CO-OPERATIVE BANK LTD,
REWARI, HARYANA
TENDER DOCUMENT THE MAHENDRAGARH CENTRAL CO-OP BANK LTD
E-Tender Document
For
Appointment of Chartered Accountant Firm for Concurrent Audit of the
Head Office and its All Branches
Of
“THE MAHENDRAGARH CENTRAL CO-OPERATIVE BANK LTD”
Situated in Mahendragarh District.
Date of Downloading Tender : 04.08.2021 from 1000 Hrs
Form to 18.08.2021 upto 1630 Hrs
Last Date for Online Submission: Upto 1630 Hrs on 18.08.2021
of Tender 19.08.2021 At 1300 Hrs
Date of Opening of Technical Bid:
Date of Opening of Financial Bid: 19.08.2021 At 1330 Hrs
Venue for Opening of Bid : The Mahendragarh Central Co-op Bank Ltd.
Near Anaj Mandi, Railway Road
Mahendragarh,
123029, Haryana
E-mail: banking@cbmgarh.com
Website: www.cbmgarh.com
1
TENDER DOCUMENT THE MAHENDRAGARH CENTRAL CO-OPERATIVE BANK LTD,
REWARI, HARYANA
NOTICE INVITING E-TENDER
E-tenders are hereby invited on behalf of The Mahendragarh Central Co-operative Bank
Ltd., under two Bid systems i.e. Technical and Financial for Appointment of well-
established and well- reputed Chartered Accountant Firm for 1 year for Concurrent Audit of
the Head Office and 24 Branches of this Bank.
Ref. No. e-Tender/CA/Firm
Description
Appointment of Chartered Accountant Firm
for 1 year for Internal Audit of the Head
Office and 24 Branches of the Bank.
Estimated Value of the tender Rs.
Earnest Money Deposit 5,00,000.00/-
Tender Fee(Non refundable) Rs. 10000.00
E-service fees(Non refundable) Rs. 1000/-
Start date & time of Bid preparation & Rs. 1180/-
online submission of tender
04.08.2021 at 10.00 A.M.
Last dated & time for Bid preparation & 18.08.2021 at 16.30 P.M.
submission by bidders.
Date and time of opening Technical 19.08.2021 at 01.00 P.M.
Bid
Date & Time of opening Financial/Price Bid 19.08.2021 at 01:30 P.M.
The complete bidding documents, fee details, technical specifications and key dates
can be viewed/downloaded from the web sites https://etenders.hry.nic.in and
www.cbmgarh.com Bid through any other mode shall not be entertained.
The General Manager, The Mahendragarh Central Co-operative Bank Ltd. reserves
the right to accept or reject the tendering process at any stage without assigning any
reason whatsoever
General Manager
The Mahendragarh Central Co-operative Bank Ltd.
2
TENDER DOCUMENT THE MAHENDRAGARH CENTRAL CO-OPERATIVE BANK LTD,
REWARI, HARYANA
OTHER DETAILS:-
Sr.No Name of Work EMD to be Tender Tender Start Date Expiry Date Date of
deposited Estimated Document Fee & Time of & Time of opening
Value and Bid Bid technical
E-Services Fees Preparation Preparation and
& & financial
Submission Submission bid
1 Appointment Rs.10,000/- Rs.5,00,000 Rs.1000+Rs.1180 04.08.2021 18.08.2021 Technical Bid
of Chartered (Rs. Ten (Rs. five = Rs.2180/- Open
Accountant Thousand Lakh Only) At 1000 Hrs At 1630 Hrs
Firm for 1 Only) (Rs. Two
year for Thousand one 19.08.2021
Concurrent hundred eighty At 1300 Hrs
Audit of the Only)
Financial Bid
Head Office Open
and 24
Branches of 19.08.2021
the Bank. At 1330 Hrs
1. Bid documents can be downloaded online from the portal https://etenders.hry.nic.in.
2. The details of the Bid Document Cost / EMD are required to be uploaded at the time of
Online Submission, the Bidders are therefore required to keep the scanned copies of
prequalification and other documents of the above mentioned documents ready.
3. SUBMISSION OF TENDER: The tender shall be submitted online by the tenderer in the
following three separate covers online:-
a) Fee: Scanned copy of Bid Document Cost / EMD.
b) Prequel/Technical: The cover shall contain scanned copies of the prequalification
documents, technical parameter / technical bid to be submitted online & offline by the
bidder.
c) Financial: This cover contains contract schedule of rates (BOQ) to be submitted online
& offline by the bidder.
Duly signed and completed separate hard covers of Technical Bid and Price Bid are to be
submitted for each proposal. The Technical Bid and Price Bid for the proposal should be enclosed
in separate sealed envelopes and these two envelopes be placed in a single sealed envelope and
submitted to
3
TENDER DOCUMENT THE MAHENDRAGARH CENTRAL CO-OPERATIVE BANK LTD,
REWARI, HARYANA
The General Manager
The Mahendragarh Central Co-operative Bank Ltd.,
Near Anaj Mandi,
Railway Road,
Mahendragarh-123029, Haryana
on or before 19.08.2021 upto 11:00 AM.
4. OPENING OF BID :- In the first instance, the cover of all the Bidders containing the Bid
Document Cost / EMD shall be opened online as well as physically. If the Bid Document
Cost / EMD is found proper and in order then the cover containing prequalification /
Technical Bid shall be opened. The Financial cover shall be opened only of those tenderers
who meet the Pre-Qualification / Technical Bid criteria as per these Bid documents. The
date of opening of Financial Bid shall be fixed after the opening of Prequalification /
Technical Bid.
5. The contractual agencies should submit their tender documents (Online and physical)
strictly.
6. In case bid is submitted by a bidder online and technical bid, earnest money deposit or other
documents as required as per the bid documents, are not submitted in physical form then the
bid of the bidder would be rejected.
7. In case, the day of opening of tenders happens to be holiday, the tenders will be opened on
the next working day. The time and place of receipt of tenders and other conditions will
remain unchanged.
8. The tender of the bidder who does not satisfy the qualification criteria in the bid documents
are liable to be rejected summarily without assigning any reason and no claim whatsoever
on this account will be considered.
9. No definite volume of work to be performed during the currency of the contract can be
guaranteed by The Mahendragarh Central Co-operative Bank Ltd; Mahendragarh No
claim shall lie against Bankon this account.
10. The Mahendragarh Central Co-operative Bank Ltd; Mahendragarh reserves the right to
accept / reject any/all the tenders without assigning any reason; the decision of the Bank
shall be final and binding on tenderer.
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TENDER DOCUMENT THE MAHENDRAGARH CENTRAL CO-OPERATIVE BANK LTD,
REWARI, HARYANA
TABLE OF CONTENTS
Instructions to Bidder on E-tender................................................................................ 6
Scope of Work .............................................................................................................. 10
Eligibility Criteria for Bidders ..................................................................................... 14
Price Bid........................................................................................................................16
Vendor Assessment methodology ...............................................................................17
Opening of Tender ....................................................................................................... 18
Interview and Acceptance of Tender ........................................................................... 19
Period of Validity........................................................................................................ 19
Annexure 1
Service Agreement ........................................................................................................21
Annexure 2
Self-Declaration on not being blacklisted.................................................................... 22
Annexure 3
Format of Net Worth and Annual Turnover .................................................................23
Annexure 4
Technical Bid. ..........................................................................................................24-25
Annexure 5
Checklist to be enclosed with Technical bid (Eligibility Criteria) .......................... 26-27
Annexure 6
Financial Bid ................................................................................................................28
Annexure 7
List of Branches ............................................................................................................29
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TENDER DOCUMENT THE MAHENDRAGARH CENTRAL CO-OPERATIVE BANK LTD,
REWARI, HARYANA
1. INSTRUCTIONS TO BIDDER ON ELECTRONIC TENDERING SYSTEM
These conditions will over-rule the conditions stated in the tender documents, wherever relevant
and applicable.
1. Registration of bidders on e-Procurement Portal:-
All the bidders intending to participate in the tenders processed online are required to get
registered on the centralized e-Procurement Portal i.e. https://etenders.hry.nic.in. Please visit the
website for more details.
2. Obtaining a Digital Certificate:
1) The Bids submitted online should be encrypted and signed electronically with a Digital
Certificate to establish the identity of the bidder bidding online. These Digital Certificates
should be issued by an Approved Certifying Authority, authorised by the Controller of
Certifying Authorities, Government of India.
2) A Digital Certificate is issued upon receipt of mandatory identity (i.e. Applicant’s PAN
Card) and Address proofs and verification form duly attested by the Bank Manager / Post
Master / Gazetted Officer. Only upon the receipt of the required documents, a digital
certificate can be issued. For more details please visit the website –
https://etenders.hry.nic.in.
3) The bidders may obtain Class-II or III digital signature certificate from any Certifying
Authority or Sub-certifying Authority authorized by the Controller of Certifying
Authorities.
4) Bid for a particular tender must be submitted online using the digital certificate (Encryption
& Signing), which is used to encrypt and sign the data during the stage of bid preparation.
In case, during the process of a particular tender, the user loses his digital certificate (due to
virus attack, hardware problem, operating system or any other problem) he will not be able
to submit the bid online. Hence, the users are advised to keep a backup of the certificate
and also keep the copies at safe place under proper security (for its use in case of
emergencies).
5) In case of online tendering, if the digital certificate issued to the authorized user of a firm is
used for signing and submitting a bid, it will be considered equivalent to a no-objection
certificate/power of attorney /lawful authorization to that User. The firm has to authorize a
specific individual through an authorization certificate signed by all partners to use the
digital certificate as per Indian Information Technology Act 2000. Unless the certificates
are revoked, it will be assumed to represent adequate authority of the user to bid on behalf
of the firm in the department tenders as per Information Technology Act 2000. The digital
signature of this authorized user will be binding on the firm.
6) In case of any change in the authorization, it shall be the responsibility of management /
partners of the firm to inform the certifying authority about the change and to obtain the
digital signatures of the new person / user on behalf of the firm / company. The procedure
for application of a digital certificate however will remain the same for the new user.
7) The same procedure holds true for the authorized users in a private/Public limited company.
In this case, the authorization certificate will have to be signed by the directors of the
company.
3. Set up of machine: In order to operate on the electronic tender management system, the user’s
machine is required to be set up. The user’s machine must be Java JRE 8 Update 151(32 bit),
161(32 bit), 171(32 bit), 181(32 bit), 191(32 bit), 201(32 bit) & DC setup and Internet explorer
10 and above/Mozilla Firefox 46.0.1 Version only. The link for downloading Java JRE 8 & DC
setup are available on the Home page of the e-tendering Portal and a help file on setting up of
the system can also be downloaded from the home page of the website -
https://etenders.hry.nic.in
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TENDER DOCUMENT THE MAHENDRAGARH CENTRAL CO-OPERATIVE BANK LTD,
REWARI, HARYANA
4. Online Viewing of Detailed Notice Inviting Tenders:
The contractors can view the detailed N.I.T and the time schedule (Key Dates) for all the tenders
floated through the electronic tendering system on the government e-procurement website
https://etenders.hry.nic.in or Bank’s website http://www.cbmgarh.com/
5. Download of Tender Documents:
The tender documents can be downloaded by the registered user from the Electronic Tendering
System through the Portal https://etenders.hry.nic.in
6. Key Dates:
The contractors are strictly advised to follow dates and times as indicated in the Notice Inviting
Tenders. The date and time will be binding on all contractors. All online activities are time
tracked and the system enforces time locks that ensure that no activity or transaction can take
place outside the start and end dates and the time of the stage as defined in the Notice Inviting
Tenders.
7. Online Payment e-Service fee::
The online payment for eService fee can be done using the secure electronic payment gateway
by bidders/ Vendors online directly through Debit Cards & Internet Banking Accounts. The
secure electronic payments gateway is an online interface between contractors and Debit card /
online payment authorization networks
8. Bid Preparation and Submission of Bids online:-
Detailed Tender documents may be downloaded from e-tender website (http://etenders.hry.nic.in )
and tender mandatorily be submitted online.
The Payment for Tender document fee & Earnest Money Deposit (EMD) would be made online by
the Bidder/ Contractor directly through debit card, credit card, Internet Banking etc. The Bidder
have to submitted the scanned copies of document fee & EMD under Fee cover physically.
Scan copy of Documents to be submitted/uploaded for Prequalification or Technical bid under
online Pre-equal/ Technical Cover: The required documents (refer to DNIT) shall be prepared and
scanned in different file formats (in PDF /JPEG/MS WORD format such that file size is not exceed
more than 10 MB) and uploaded during the on-line submission of PQQ or Technical Cover.
FINANCIAL or Price Bid PROPOSAL shall be submitted mandatorily online in the Excel Format
under Commercial Cover
9. Submission of actual online bids:
Contactors have to submit their bids online and upload the relevant documents. The process is
required to be completed within the date and time as stated in the Notice Inviting Tenders (Key
Dates). The electronic bids of only those contactors who have submitted their bid within the
stipulated time, as per the tender time schedule (Key Dates), will be accepted by the system. A
contractor who does not submit his bid within the stipulated time will not be allowed to submit
his bid by the E-Tendering System.
Note:- Bidders participating in e-tendering shall check the validity of his/her Digital
Signature Certificate before bidding in the Tenders floated online at e-tendering website
https://etenders.hry.nic.in
10. ASSISTANCE TO THE BIDDERS:
In case of any query regarding process of e-tender s , the helpdesk details are given in the e-tender
website.
For any issues/ Clarification relating to the published tenders, Bidders are requested to contact the
respective Tender Inviting Authority.
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TENDER DOCUMENT THE MAHENDRAGARH CENTRAL CO-OPERATIVE BANK LTD,
REWARI, HARYANA
Tel: 0120-4001 002, 0120-4200 462
Mob. 8826246593
Email: - support-eproc@nic.in, eproc.nichry@yahoo.com
Special Instructions to the Contractors/Bidders for the e-submission of the bids online
through this e-Procurement Portal
1. Bidder should do Online Enrolment in this Portal using the option Click Here to Enroll available
in the Home Page. Then the Digital Signature enrollment has to be done with the e-token, after
logging into the portal. The e-token may be obtained from one of the authorized Certifying
Authorities such as eMudhraCA/GNFC/IDRBT/MtnlTrustline/SafeScrpt/TCS.
2. Bidder then logs into the portal giving user id / password chosen during enrollment.
3. The e-token that is registered should be used by the bidder and should not be misused by others.
4. DSC once mapped to an account cannot be remapped to any other account. It can only be In-
activated.
5. The Bidders can update well in advance, the documents such as certificates, purchase order
details etc., under My Documents option and these can be selected as per tender requirements
and then attached along with bid documents during bid submission. This will ensure lesser
upload of bid documents.
6. After downloading / getting the tender schedules, the Bidder should go through them carefully
and then submit the documents as per the tender document; otherwise, the bid will be rejected.
7. The BOQ template must not be modified/replaced by the bidder and the same should be
uploaded after filling the relevant coulmns, else the bidder is liable to be rejected for that tender.
Bidders are allowed to enter the Bidder Name and Values only.
8. If there are any clarifications, this may be obtained online through the eProcurement Portal, or
through the contact details given in the tender document. Bidder should take into account of the
corrigendum published before submitting the bids online.
9. Bidder, in advance, should prepare the bid documents to be submitted as indicated in the tender
schedule and they should be in PDF/XLS/RAR/DWF formats. If there is more than one
document, they can be clubbed together.
10. Bidder should arrange for the EMD as specified in the tender. The original should be
posted/couriered/given in person to the Tender Inviting Authority, within the bid submission
date and time for the tender.
11. The bidder reads the terms and conditions and accepts the same to proceed further to submit the
bids
12. The bidder has to submit the tender document(s) online well in advance before the prescribed
time to avoid any delay or problem during the bid submission process
13. There is no limit on the size of the file uploaded at the server end. However, the upload is
decided on the Memory available at the Client System as well as the Network bandwidth
available at the client side at that point of time. In order to reduce the file size, bidders are
suggested to scan the documents in 75-100 DPI so that the clarity is maintained and also the size
of file also gets reduced. This will help in quick uploading even at very low bandwidth speeds.
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TENDER DOCUMENT THE MAHENDRAGARH CENTRAL CO-OPERATIVE BANK LTD,
REWARI, HARYANA
14. It is important to note that, the bidder has to click on the Freeze Bid Button, to ensure that
he/she completes the Bid Submission Process. Bids which are not Frozen are considered as
Incomplete/Invalid bids and are not considered for evaluation purposes.
15. In case of Offline payments, the details of the Earnest Money Deposit(EMD) document
submitted physically to the Department and the scanned copies furnished at the time of bid
submission online should be the same otherwise the Tender will be summarily rejected
16. The Tender Inviting Authority (TIA) will not be held responsible for any sort of delay or the
difficulties faced during the submission of bids online by the bidders due to local issues.
17. The bidder may submit the bid documents online mode only, through this portal. Offline
documents will not be handled through this system.
18. At the time of freezing the bid, the eProcurement system will give a successful bid updation
message after uploading all the bid documents submitted and then a bid summary will be shown
with the bid no, date & time of submission of the bid with all other relevant details. The
documents submitted by the bidders will be digitally signed using the e-token of the bidder and
then submitted.
19. After the bid submission, the bid summary has to be printed and kept as an acknowledgement as
a token of the submission of the bid. The bid summary will act as a proof of bid submission for a
tender floated and will also act as an entry point to participate in the bid opening event.
20. Successful bid submission from the system means, the bids as uploaded by the bidder is received
and stored in the system. System does not certify for its correctness.
21. The bidder should see that the bid documents submitted should be free from virus and if the
documents could not be opened, due to virus, during tender opening, the bid is liable to be
rejected
22. The time that is displayed from the server clock at the top of the tender Portal, will be valid for
all actions of requesting bid submission, bid opening etc., in the e-Procurement portal. The Time
followed in this portal is as per Indian Standard Time (IST) which is GMT+5:30. The bidders
should adhere to this time during bid submission.
23. All the data being entered by the bidders would be encrypted at the client end, and the software
uses PKI encryption techniques to ensure the secrecy of the data. The data entered will not be
viewable by unauthorized persons during bid submission and not viewable by any one until the
time of bid opening. Overall, the submitted bid documents become readable only after the tender
opening by the authorized individual.
24. During transmission of bid document, the confidentiality of the bids is maintained since the data
is transferred over secured Socket Layer (SSL) with 256 bit encryption technology. Data
encryption of sensitive fields is also done.
25. The bidders are requested to submit the bids through online e-Procurement system to the TIA
well before the bid submission end date and time (as per Server System Clock)
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TENDER DOCUMENT THE MAHENDRAGARH CENTRAL CO-OPERATIVE BANK LTD,
REWARI, HARYANA
3. SCOPE OF WORK:
The Mahendragarh Central Co-operative Bank Ltd; Mahendragarh invites online E-
tendering bids for Appointment of well- established and well-reputed Chartered
Accountant Firm for a period of one year for conducting Concurrent Audit of the Head
Office and 24 Branches of the Bank. The Concurrent Audit shall be conducted on
regular basis as per guidelines of the RCS Haryana/NABARD/RBI and Audit firm will
have to execute an agreement with bank containing all time lines and other services.
Selected Firm will have to provide at least one resident whole time Auditor having
qualification of CA/Semi Qualified CA (Intermediate) during the period of Concurrent
Audit in this Bank. Detailed report containing below points relating to each branch will
be submitted by the Audit Firm to this Bank on quarterly Basis.
Scope of concurrent audit
Concurrent audit is an examination which is contemporaneous with the occurrence of transactions or is
carried out as near thereto as possible.
1. It attempts to shorten the interval between a transaction and its examination by an
independent person.
2. There is an emphasis in favour of substantive checking in key areas rather than test
checking. The main role of concurrent audit is to supplement the efforts of the bank in
carrying out simultaneous internal check of the transactions and other verifications and
compliance with the procedures laid down.
3. The scope of concurrent audit will be wide enough/focused to cover certain fraud - prone
areas such as handling of cash, deposits, advances, off-balance sheet items, credit-card
business, internet banking, etc.
4. A concurrent auditor may not sit in judgment of the decisions taken by a branch manager or
an authorized official. This is beyond the scope of concurrent audit. However, the audit will
necessarily have to see whether the transactions or decisions are within the policy
parameters laid down by the Head Office, they do not violate the instructions or policy
prescriptions of the RBI/NABARD/ Head Office, and that they are within the delegated
authority.
5. Concurrent audit at branches should cover at least 100% of the advances and 100% of
deposits of a bank.
6. The findings of the concurrent auditors will be submitted to Head Office with in a month from
the financial quarter for which the audit is conducted. The findings should be in a structured
format prescribed by the bank.
7. Minor irregularities pointed out by the concurrent auditors shall be rectified on the spot. The
major deficiencies/aberrations noticed during audit should be immediately brought to the
notice of Head Office/Controlling Office of the concerned branch/business unit of the bank.
8. Whenever fraudulent transactions are detected, they should immediately be reported to
Audit & Inspection Section (Head Office).
9. If firms appointed and any serious acts of omission or commission are noticed in their
working, their appointments may be cancelled after giving them reasonable opportunity to
be heard and the fact shall be reported to ACB/ LMC of the bank, RBI and ICAI.
10. To check implementation of KYC norms as per guidelines.
11. To verify all the foreclosed Term Deposits Accounts and ensure that interest has been
correctly paid and also Income Tax has been deducted correctly as per Section 194(A) of
1.T. Act, 1961 on all Term Deposits.
12. To ensure compliance of instructions guidelines issued by RBI/NABARD and
relevant provisions of Haryana Cooperative Societies Act, 1984, Rules & Bye-
laws of the Bank.
13. To ensure that all books of accounts have been maintained as per instructions of
RBI/NABARD and adequate Concurrent control system exists to prevent incidence of
frauds, embezzlements and malfeasance etc.
14. To verify and ensure that all statutory returns are being submitted to concerned
quarters in time.
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TENDER DOCUMENT THE MAHENDRAGARH CENTRAL CO-OPERATIVE BANK LTD,
RE1W5.ARI, HATRoYeAnNsuAre that funds and limits borrowed from higher financing agencies are being utilized
strictly for the purpose for which these are borrowed.
16. To ensure that terms & conditions of sanction of loans & advances to various
borrowers of the bank are complied with meticulously.
17. To ensure that prudential norms such as capital adequacy, assets classification, income
recognition and provisioning etc. are being implemented in a proper manner. NPA mark in
system.
18. To conduct test checking of interest applied and charged on loans/advances and deposits of
various maturities and verify the non-interest income of the bank.
19. To check the interest on SB, FD, RITD and loan against deposits accounts on
random basis.
20. To check cash credit limits with other institutions.
21. Checking of vouchers on daily basis.
22. To check and verify the investment portfolio, certification of holdings of the Bank on
quarterly basis.
23. To check proper application of service tax norms, TDS norms, Income recognition norms
like minimum balance charges.
24. To certify the monthly return of DEAF accounts with RBI.
25. Maintenance of asset classification/NPA register at the branch level and
correctness of classification.
26. Concurrent audit of direct large advances, adherence to terms & conditions
before release of loans etc.
27. Aspects related to income leakage.
28. Submission of returns by branches.
29. Checking in respect of Completion of Share Linkage.
Annexure II
Minimum Audit Programme for Concurrent Audit.
Sr. Items
No.
A Cash transactions –Verify
(i) Surprise physical verification of cash at branch and ATM along with safekeeping and
custody.
(ii) Daily cash transactions, particularly any abnormal receipts & payments.
(iii) Surprise verification of cash by an officer other than the joint custodian.
(iv) Proper accounting of and availability of insurance cover for inward and outward cash
remittances.
(v) Accounting of currency chest transactions and delays/omission in reporting to RBI.
(vi) Reporting of Counterfeit Currency.
(vii) All cash transactions of Rs. 10 lakh and above reported in CTR.
(viii) That all cash transaction of Rs. 50,000 and above invariably indicate Pan No./Form 60.
B Clearing transactions -Verify
(i) Reconciliation with bank’s account at Clearing House and review of old outstanding entries
for reconciliation.
(ii) Drawings allowed against uncleared instruments - sanction by the controlling authority.
C Remittances/Bills for Collection -Verify
(i) Remittance of funds by way of DDs/TTs/MTs/TC/NEFT/RTGS any other mode in cash
exceeding the prescribed limit.
(ii) Documents of title (lorry receipts, railway receipts, etc.) obtained in favour of the bank and
the concerned transporters are on the IBA approved list.
(iii) Outstanding balance in DP and other transit accounts pending payment beyond prescribed
period.
11
TENDER DOCUMENT THE MAHENDRAGARH CENTRAL CO-OPERATIVE BANK LTD,
REDWADRIe,pHoAsiRtsY-AVNerAify
(i) Adherence to KYC/AML guidelines in opening of fresh accounts and monitoring of
transactions in such accounts.
(ii) Large term deposits received and repaid including checking of repayment of term deposit in
cash beyond permissible limit.
(iii) Accounts opened and closed within a short span of time i.e., accounts with quick mortality.
(iv) Activation and operations in inoperative accounts.
(v) Value dated transactions.
Settlement of claims of deceased customers and payment of TDRs against lost receipts and
(vi) obtention of indemnities, etc. To check revival of dormant accounts and accounts with
minimum activities.
(vii) Examination of multiple credits to single accounts.
E Treasury operations -Verify
(i) If branch has acted within HO instructions for purchase and sale of securities.
(ii) Periodic confirmation of Derivative contracts with counterparties.
(iii) Adherence to regulatory guidelines with respect to Treasury deals/structured deals.
(iv) Controls around deal modification/cancellation/deletion, wherever applicable.
(v) Cancellation of forward contracts and passing/recovery of exchange gain/loss.
(vi) Gaps and OPL maintained in different currencies vis-à-vis prescribed limit for the same.
(vii) Reconciliation of Nostro and Vostro accounts-balances in Nostro accounts in different
foreign currencies are within the limits prescribed by the bank.
(viii) Collection of underlying documents for Derivative & Forward contracts. Delays, if any.
(ix) Instances of booking and cancellation of forward contracts with the same counterparty
within a span of couple of days or a few days.
(x) Sample check some of the deals and comment on the correctness of computation.
(xi) Checking of application money, reconciliation of SGL account, compliance to RBI norms.
Checking of custody of unused BR Forms & their utilization in terms of Master Circular on
(xii) Prudential Norms on Classification, Valuation and Operations of Investment Portfolio by
banks.
(xiii) To ensure that the treasury operations of the bank have been conducted in accordance with
the instructions issued by the RBI from time to time.
F Loans & Advances-Verify
(i) Report Bills/cheques purchased, if in the nature of accommodation bills.
(ii) Proper follow-up of overdue bills purchased/discounted/negotiated.
(iii) Fresh loans and advances (including staff advances) have been sanctioned properly and in
accordance with delegated authority.
(iv) Reporting of instances of exceeding delegated powers to controlling/head office by the
branch and have been confirmed or ratified by the competent authority.
(v) Securities and documents have been received as applicable to particular loan.
(vi) Securities have been properly charged/ registered and valued by competent person. Whether
the same has been entered in the bank’s system.
(vii) All conditions of sanction have been complied with.
(viii) Master data relating to limit, rate of interest, EMI, moratorium period details have been
correctly entered and updated/modified in the system.
(ix) Value dated entries passed in advances accounts.
Post disbursement supervision and follow-up is proper, such as timely receipt of stock and
(x) book debt statements, QIS data, analysis of financial data submitted by borrower,
verification of securities by third parties, renewal of limits, insurance, etc.
(xi) Whether there is any misutilisation of the loans and whether there are instances indicative of
diversion of funds.
(xii) Compliance of prudential norms on income recognition, asset classification and provisioning
pertaining to advances.
(xiii) whether monthly updating of drawing power in the computer system on the basis of stock
statements/book debt statement/ other financial data received from the borrowers.
(xiv) Recovery in compromise cases is in accordance with the terms and conditions of the
12
TENDER DOCUMENT THE MAHENDRAGARH CENTRAL CO-OPERATIVE BANK LTD,
REWAcRoIm, HpAroRmYiAseNaAgreement.
(xv) To check review and renewal of loans.
G LC/BG -Verify
(i) LC/BG issued/amended as per the approved format/model guarantee prescribed and standard
limitation clause incorporated. Whether counter indemnity obtained as prescribed.
(ii) Any deviation from the terms of sanction in regard to margin, security, purpose, period,
beneficiary, collection of charges, commission/fee, etc.
(iii) Whether payment is made to the debit of party's account on due date without creating
overdraft/debiting suspense, in case of deferred payment guarantee.
H Foreign Exchange transactions-Verify
(i) Recovery of charges as per HO Guidelines.
(ii) Packing credit released, whether backed by LC or confirmed export order.
(iii) Availability of ECGC cover and compliance with ECGC terms.
Submission of statutory returns on export/ import transactions, like BEF statements, XOS,
(iv) write off of export bills, etc. Follow up of outstanding export bills and exchange control
copy of bill of entry.
(v) Irregularities in opening of new accounts and operation in NRO, FCNR, NRE, EEFC, etc.,
and debits/credits entries permissible under the rules.
(vi) Whether operations in FCRA accounts are as permitted by MHA and FCRA guidelines.
(vii) Booking, utilization, extension and cancellation of forward contracts.
I House Keeping -Verify
(i) Exceptional transaction reports are generated and verified by branch staff as prescribed.
(ii) Review of all balance sheet heads and outstanding entries in accounts, e.g., suspense, sundry
and inter-bank accounts. Review of follow up of entries pending for reversal.
(iii) Scrutiny of daily vouchers with more emphasis on high value transaction including high
value expenses and debit entries in Suspense account.
(iv) Debits in accounts where signatures are pending for scanning.
(v) Whether records related to KYC/vouchers and other critical areas are sent to specific places
like archival center, record room as per stipulated periodicity.
(vi) Adherence to KYC/AML guidelines in opening fresh account and subsequent modifications
of records and monitoring of transaction.
J Verification of Merchant Banking Business-Verify
(i) Whether the instructions given by the controlling branch are properly followed where the
branch acts as a collecting branch for issue business.
(ii) Whether daily collection position is advised to the controlling branch.
Whether recovery of the commission/fees and out of pocket expenses as agreed with the
(iii) respective companies and whether the competent authority has duly authorized any waiver or
reduction of such charges.
(iv) Whether the prescribed preventive vigilance measures are observed by the branch.
Where data entry or data processing work is entrusted to outside agencies, the competent
(v) authority duly approves these and the prescribed stamped indemnity has been obtained from
such agencies.
(vi) Whether dividend interest warrants/refund payment accounts of companies are funded prior
to dispatch of the relative warrants by the companies and there is no misuse of the facility.
(vii) Whether Claims for reimbursement of amounts of paid warrants received from paying
branches are processed and debited to the concerned company's account promptly.
(viii) Whether charge on security has been created, wherever debenture trustee activity is
undertaken by bank.
K Verification of Credit Card/Debit card –Verify
(i) Application for the issue of credit card has been properly examined and record of issue of the
same has been maintained.
(ii) Whether overdraft/debits arising out of the use of credit cards are promptly recovered and
informed to higher authorities.
(iii) Whether undelivered credit cards are properly kept as security items and followed up with
credit card department for further instructions.
13
TENDER DOCUMENT THE MAHENDRAGARH CENTRAL CO-OPERATIVE BANK LTD,
REWAPRhI,yHsiAcaRlYvAerNifAication of ATM cards, debit cards, credit cards, passwords and PINS, control
(iv) over issue & delivery, safe keeping and custody at all the locations. Report loss of any such
items.
L Others –Verify
(i) Compliance of provisions relating to Tax Deducted at Source, GST, service tax, trade tax,
other duties and taxes.
(ii) Physical verification of inventory, control over issue of inventory, safe keeping and custody
of security forms. Report any loss of such items.
(iii) Physical verification of other deliverable items, control over issue, safe keeping and custody.
(iv) Physical verification of Gold coins, control over issue, safe keeping and custody. Checking
of Gold sale transactions.
(v) Custody and movement of branch keys.
(vi) Locker keys and locker operations-linking of FDR as security for locker/operation of
locker/inoperative lockers/ nomination/other issues.
Safe custody of branch documents like death claim cases, issuance of duplicate
(vii) DD/PO/FDR, checking of indemnities, etc. and verification of documents executed during
the period under audit.
(viii) Reporting of frauds.
4. Eligibility Criteria for Bidders:
S.No. Clause Documents required
1. Processing fee for Tender should The payment of Tender Document Fee INR
have been submitted. 1000/-(One Thousand Rupees Only) and
eService Fee Rs. 1180/-(Rupees one thousand
one hundred eighty only (Non-refundable)
2. Earnest Money Deposit(EMD) would be made by eligible bidders online.
The Payment for EMD of Rs. 10,000 (Rs. Ten
Thousand Only) would be made online by the
3. The CA Firm should existing for bidders.
The bidder shall provide the Certificate of
more than past 5 years. Incorporation for Registered Companies,
Partnership Deed for Partnership Firms/GST
Registration Certificate.
4. The CA firm must be registered Signed photocopies with the CA firm’s seal of
with the Institute of Chartered supporting documents must be enclosed.
Accountants of India (ICAI). Firm Copy of DISA Certificate of
must have DISA (Diploma in Partner/Proprietors and Firm Registration
Information System Audit) qualified proof in which name of such
Partner/ Proprietor as on 01.04.2021 partner/proprietors is mentioned which must
be prior to 01.04.2021.
5. Bidders Firm must have Fellow Copy of certificate attached as proof
Chartered Accountants (FCA) thereof.
(FCA is chartered accountant who
holds certificate of practice for more
than 5 years)
14
TENDER DOCUMENT THE MAHENDRAGARH CENTRAL CO-OPERATIVE BANK LTD,
REWA6R.I, HARTYhAeNmAinimum Turn-over of the Audited Balance sheet of the Bidder for each
bidding company during last two of the last 2 financial years.
audited financial years should be
minimum Rs.10.00 Lac per year.
7. The Firm should have positive net Audited Balance sheet and Profit & Loss
worth (measured as paid-up capital account statement of the Bidder for each of
plus free reserves) and should be the last 3 audited financial years.
profit making company for at least
two years out of the last three
audited financial years(FY2018-19,
FY2019-20 & FY2020-21)
8. Firm must have Experience of Signed photocopies with the CA firm’s seal of
Concurrent Audit of Co-operative work orders must be enclosed.
banks as mentioned in the
Scope of work.
9. Firm Should not have been black An affidavit as per the Annexure-2 to be
listed by any central/State submitted by bidder.
Government Department/
Organization for breach of any
applicable law or violation of
regulatory prescriptions or breach
of agreement as on date of
submission of Bid. Copy of Proof of Address attached.
10. The CA firm should have its
registered Head Office/Branch
Office in REWARI, NARNARUL,
MAHENDRAGARH (Haryana) Copy of the contract order/a certified letter
11. The Firm must have successfully
conducted at least one Concurrent from the concerned client confirming the
audit of any Cooperative Banks as date of engagement and successful
on date of submission of financial completion of order.
offer during last 3 years.
Any Bid failing to meet the above stated Qualification criteria shall be summarily rejected
and will not be considered for Financial Evaluation.
15
TENDER DOCUMENT THE MAHENDRAGARH CENTRAL CO-OPERATIVE BANK LTD,
REWARI, HARYANA
5. Price Bid:
1. Price Bid PROPOSAL shall be submitted online in the Excel Format under Commercial
Cover
2. Prices should be quoted in Indian Rupees and indicated in figures only.
3. Financial proposal mentioning lump sum/consolidated fees plus GST and any other taxes
should be quoted for Internal Audit as mentioned in the ‘SCOPE OF WORK’. TDS at
applicable rate will be deducted by the Bank at the time of payment of fees.
4. Payment will be given by the Bank to the Firm after end of every Quarter.
5. GST will be paid by the Bank as per prevailing rate and any increase in the same during the
period of appointment will be borne by the Bank.
6. The payment during the entire period of appointment shall be made in accordance with the
fees quoted by the selected CA firms and accepted by The Mahendragarh Central Co-op.
Bank Ltd., Mahendragarh. No price variation would be allowed during the contract
period.
7. Hard copies of Technical Bids and Financial Bids in sealed covers be also sent separately
up to 19.08.2021 at 11:00 AM in the Head office of the bank situated in Near Anaj Mandi,
Railway Road, Mahendragarh, 123029, Haryana
Format for Price Bid/ Financial Bid:-
Yearly Fees (in Rs.)
Sr. Description
No. Fees(per year) GST (at Total Fees (per
prevailing year)
rate)
Appointment of CA Firm
for conducting Concurrent
1 Audit as mentioned in
“Scope of Work”
Place: Authorized Signatory
Date: Name:
Seal:
16
TENDER DOCUMENT THE MAHENDRAGARH CENTRAL CO-OPERATIVE BANK LTD,
REWARI, HARYANA
7. Vendor Assessment Methodology:
(1) Technical Assessment (70% weightage)
i. Full marks i.e. 100 (absolute value) will be awarded to the bidder scoring the
highest marks as per Ranking methodology for Technical evaluation.
ii. Proportionate marks will be awarded to the other bidders as a percentage of the
highest marks received in above.
iii. Full 70 marks will be awarded to the bidder getting the highest marks.
iv. Similarly proportionate marks will be awarded to the other bidders. (as per
calculation (i)shown under item A – Example)
(2) Commercial Assessment (30% weightage)
i. Full marks i.e. 100 (absolute value) will be awarded to the bidder quoting the
lowest price i.e. Total Contract Value as per Commercial bid.
ii. Proportionate marks will be awarded to the other bidders as a percentage (as per
calculation (ii) shown under item B – Example) of the lowest quote.
iii. Full 30 marks (30% of 100=30) will be awarded to the bidder quoting the lowest
price. Similarly proportionate marks will be awarded to absolute value quoted by
other bidders (as per calculation (iii) shown under item B– Example)
Overall Assessment for calculation of L1:
a) The maximum score in the technical evaluation is 100.
b) Bidders scoring 70 or more marks will be short listed for opening of commercial Bid
(Phase II).
c) In case, less than three bidders get more than 70 marks in the technical evaluation
criteria, the top three bidders getting the maximum marks will be short listed,
subject to their getting at least 60 marks.
d) Marks scored in Technical Assessment and Commercial Assessment will be added.
e) The bidder scoring the highest marks will be L1.
Example:
Bidder X Y Z
(A) Technical evaluation Marks 85 100 95
100 95
Base is 100% of the highest scoring 85
Bidder
Calculation(i) (85/100)x70 (100/100)x70 (95/100)x70
Marks (A) Out of 70 =59.50 =70 =66.50
59.50 70 66.50
(B)Commercial evaluation Price 1000 1100 1200
in `. (1000/1000)
x100 (1000/1200)
Calculation (ii) =100 (1000/1100)x100 x100
= 90.90 = 83.33
17
TENDER DOCUMENT THE MAHENDRAGARH CENTRAL CO-OPERATIVE BANK LTD, M.Garh, HARYANA
Base is 100% of the lowest bidder 100 90.90 83.33
Calculation (iii) (100/100)x30 (90.90/100)x30 (83.33/100)x30
=30 =27.27 =24.99
Marks (B) Out of 30 30 27.27 24.99
Total Marks (A+B) Out of 100 89.50 97.27 91.49
L1 L2
Ranking of Bidder L3
Y is the L1 bidder with highest cumulative marks.
Evaluation process as decided by the Bank will be binding to the bidders.
The Mahendragarh Central Co-operative Bank Ltd; Mahendragarh in its sole/absolute
discretion can apply whatever criteria deemed appropriate in determining the
responsiveness of the proposal submitted by the respondents. The Bank may reject any / all
proposal(s) at any stage without assigning any reason thereof.
(a) The bids of such tenderers who do not pay the cost of tenders and / or do not
pay the Earnest Money Deposit shall not be taken cognizance of.
(b) The technical bid shall be opened on the due date and time as specified in tender.
The price bid of only such tenderers, whose technical bid is found to be qualified,
shall be opened. The time and date of opening of price bid shall be fixed and
intimated to the qualified parties only.
8. Evaluation of Financial Bids
The Financial Bids of only those Bidders who short listed from the Technical Bids will be
opened in the presence of their representatives on a specified date and time to be
intimated to the respective Bidders by Tender Process Section.
Lowest Quoting Bidder will be selected.
No enquiry shall be made by the bidder(s) during the course of evaluation of the tender, after
opening of bid, till final decision is conveyed to the successful bidder(s). However, the Bank
can make any enquiry/seek clarification from the bidders, which the bidders must furnish
within the stipulated time otherwise bid of such defaulting bidders will be rejected.
9. Opening of tenders :
The tenders will be opened in the The Mahendragarh Central Co-operative Bank Ltd.,
Near Anaj Mandi, Railway Road, Mahendragarh, 123029, Haryana on the scheduled time
and date. In the event of the specified date of Bid opening being declared a holiday for
the Authority, the bids shall be opened at the same time and location on the next
working day.
Total transparency shall be observed and ensured while opening the Bids. All
Bids shall be opened in the presence of the bidder’s representatives who
choose to attend the bid opening sessions on the specified date, time and
address.
The Authority reserves the rights at all times to postpone or cancel a
scheduled Bid opening.
18
TENDER DOCUMENT THE MAHENDRAGARH CENTRAL CO-OPERATIVE BANK LTD,
REWARI, HARYANA
10. Corrupt Practices : Any bribe, commission and advantage offered or promised by the
tenderer or on his behalf to any officer or servant of the Bank shall (in addition to any
criminal liability which the tenderer may incur) debar his tender from being
considered. Canvassing on the part or on behalf of the tenderer will also make his
tender liable to rejection.
11. Interviews and Acceptance of tender:- The tenderer should be prepared to proceed to
The Mahendragarh Central Co-operative Bank Ltd; Near Anaj Mandi, Railway Road,
Mahendragarh or at designated place at their own expenses and without any obligation,
if called upon to do so for interview by the General Manager or an officer authorized to
act on his behalf as the case may be.
General Manager, The Mahendragarh Central Co-operative Bank Ltd., Mahendragarh or
an officer acting on his behalf reserves the right to reject any or all the tenders without
assigning any reason and does not bind himself to accept the lowest or any tender. The
successful tenderer will be informed about the acceptance of his tender through a
letter/Mail. The agency shall submit the joining report within ten days of the acceptance
of tender.
12. Period of Validity: The contract shall be valid for 1 (One) year from the scheduled date
of opening of the bids. If any bidder withdraws his tender before the scheduledtime
or makes any modifications in the terms & conditions of the tenders which are not
acceptable to Bank, without prejudice to any other right or remedies, Bank shall be at
liberty to forfeit the entire Earnest Money Deposit.
13. Terms and Conditions:
Financial Bid: As per Annexure-6.
Services period by the vendor: This contract will remain valid for 1 (One) year.
Technical Bid:-As per Annexure-4 and Checklist to be submit along with as per
Annexure-5.
Forfeiture of Earnest Money:
i) If the Bidder withdraws his bid before the expiry of validity or after the
acceptance of the bid, the Earnest Money Deposited by the bidder will be
forfeited.
ii) If the Bidder fails to comply with any of the terms, conditions or requirement of
order and the technical specifications of the tender document. The Earnest
Money deposited by the Bidder will be forfeited.
iii) In case successful bidder fails to comply with the delivery period as specified the
earnest money deposit will be forfeited.
iv) Bank shall be at liberty to make negotiation with any party present at the time of
opening of Financial Bid. Further it shall be discretionary power of the Bank to
allot work to any of the Bidders.
19
TENDER DOCUMENT THE MAHENDRAGARH CENTRAL CO-OPERATIVE BANK LTD,
REWARI, HARYANA
Annexures
20
TENDER DOCUMENT THE MAHENDRAGARH CENTRAL CO-OPERATIVE BANK LTD,
REWARI, HARYANA Annexure 1
SERVICE AGREEMENT
This agreement of to conduct the concurrent audit of the Mahendragarh Central Co-operative Bank Ltd;
made on ................................... between M/s ................................................ having its office at
...................................... through its Proprietors /partner .................................... (Who is authorized to sing
the agreement) herein after of called 2nd party The Mahendragarh Central co-op Bank Ltd., Mahendragarh
through its General Manager authorized representative herein after called the 1st party.
The Mahendragarh Central co-op Bank Ltd., Mahendragarh, acting through the General Manager,
herein after referred to as the other part whereas the said firm has agreed with the Bank, for conducting the
concurrent audit of the Mahendragarh Central Co-operative Bank Ltd; in conformity with the scope of
concurrent audit and minimum Audit Programme for concurrent Audit such as per annexure.
Now this indenture witness that in consideration of the promise, it is mutually agreed and declared
between parties hereto as follows:-
1. Both the parties are competent to sign this agreement.
2. The firm has agreed to conduct the concurrent audit of the Mahendragarh Central Cooperative
Bank ltd. as mention in Tender no. e-tender as per the scope of proof mentioned in the tender.
This is in respect to their bid letter no........... dated.................. at the rates quoted by Firm,
transport, Repairing, Replacing, shifting charges etc.
3. This contract shall be effective from............................... to..............................................
The contract may be extended with the same terms and conditions and rates with the consent of
both the parties.
4. TDS shall be deducted from Firm bill and certificate would be issued by the Bank.
5. The total charges for conducting concurrent audit one year are Rupees...........................
The charges are to be paid by the First Party to the Second Party in advance only on quarterly
basis. No extra Bill will be entertained except the agreed consolidated remuneration.
6. That the duties & responsibilities of second party will be as per guidelines of the Registrar,
Cooperative Societies, Haryana and as per Annexure 'A' enclosed.
7. That the Concurrent Audit shall be conducted by the second party on concurrent basis
according to terms and conditions as per the guidelines of the Registrar, Cooperative Societies,
Haryana vide letter No. 2/5/2009/Audit 5794866 dated 05.06.2017 and No. 5471-84 dated 17.03.2015
/ Harco bank and Annexure 'B' enclosed. Report pertaining of every branch will be submitted by the
2nd party to the first party within one month from the end of quarter.
8. The said conditions shall be read and be treated as forming part of this agreement and the
parties hereto will respectively be bound hereby and to abide by and submit themselves to the
conditions and stipulations and perform the same on their parts to be respectively observed and
preferred.
9. That the above terms and conditions can be amended / modified with the consent of both parties
at any time.
10. That if terms and conditions mentioned above are breached by any of the party the agreement
shall stand cancelled and the loss will be borne by the party who breaches the contract.
11. Any dispute arising under this agreement shall be referred to a sole arbitrator appointed as per
the provisions of Arbitration and Conciliation Act, 1996 with consent of the Bank and the
Contractor. The award of the arbitration shall be final and binding on both parties.
12. All disputes shall be settled within Mahendragarh District jurisdiction.
Signature of the authorized person of the Firm The General Manager
...................................................... The MCCB
Name and Address of the Firm (First Party)
Seal of the Firm
(Second Party
21
TENDER DOCUMENT THE MAHENDRAGARH CENTRAL CO-OPERATIVE BANK LTD,
REWARI, HARYANA
Annexure 2
Self-Declaration on not being blacklisted
Date:
From
To
The General Manager,
The Mahendragarh Central Co-op Bank Ltd.,
Near Anaj Mandi, Railway Road,
Mahendragarh, 123029, Haryana
I, son of Sh.
resident of Sole
do hereby solemnly
Proprietor/Partner/Director of M/s
affirm and declare as under:-
That we M/s hereby confirm
that we M/s do not stand blacklisted
& have not been blacklisted by any State Government/ Central Government/ Public Sector
Undertakings during the last three years and further confirm that our EMD/SD/Performance
bank guarantee has not been forfeited by any State Government / Central Government / Public
Sector Undertakings during the last three years due to our non-performance, non-compliance
with the tender conditions etc.
That we M/s hereby declare
that all the particulars furnished by us in this Tender are true to the best of my/our knowledge
and I/We understand and accept that if at any stage, the information furnished is found to be
incorrect or false, I/We am/ are liable for disqualification from this tender and also are liable
for any penal action that may arise due to the above.
That in case of violation of any of the conditions above, We M/s understand
that We M/s are liable to be blacklisted by the Bank for a period of
three years from participating any tender published by Haryana Government.
DEPONENT
Verification:
Verified that the contents of the above affidavit of mine are true and correct to the best of my
knowledge and nothing has been concealed therein.
DEPONENT
22
TENDER DOCUMENT THE MAHENDRAGARH CENTRAL CO-OPERATIVE BANK LTD,
REWARI, HARYANA
Annexure 3
Format of Net Worth and Annual Turnover
The Net Worth of Mr./Ms./M/s................................................. for last Financial Year
............................................is Rs...................................................Lacs as per
his/her/their books of Accounts.
(Note: Net Worth means sum total of paid up share capital plus free reserves. Further any debit
balance of Profit and Loss Account and Misc. Expenses to the extent not adjusted/or written
off, if any, shall be reduced from Reserves and Surpluses).
Requirements: The Annual Turnover to be provided in the following format for the last 2
Financial Years (2019-20 & 2020-21).
Financial Information
Financial Year 2019-2020 2020-2021 --
Annual Turnover (in
INR)
Note: Annual turnover should be certified by CA/Statutory Auditors.
Signature of Chartered Accountant:-
Name:-
Membership No.:-
Seal:-
23
TENDER DOCUMENT THE MAHENDRAGARH CENTRAL CO-OPERATIVE BANK LTD,
REWARI, HARYANA
Technical Bid
Annexure 4
Sr.No. BIDDER INFORMATION SCORE MAXIMUM DETAILS REMARK
CRITERIA SCORE (YES/NO)
Name of the Chartered
1 Accountant firm ---- ----
2 Year of Establishment
---- ----
Complete postal address with
PIN Code of the Main ---- ----
3 Office/Branch Office
---- ----
Contact Number & Email of
4 Head office ---- ----
Status of Firm (whether Pvt. ---- ----
Ltd. Company/Public Ltd
Company/Partnership ---- ----
5 Firm/Proprietorship
Firm(Attach Proof)
Number of
6 Partners/Proprietor
(mentiontheir Names)
7 Details of EMD
Details of cost of Tender
8 document
Whether assessee of Income 5 marks 5 marks
Tax. Mention PAN Number,
furnish copy of income tax
return for last three
9 years.(Attach)
5 marks 5 marks
10 marks
10 Registration No. of ICAI
5 marks
DISA Qualified
partners/proprietors as on 10 marks
01.04.2021(Attach Copy of
11 DISA Certificate of
Partner/Proprietors and Firm
Registration proof in which
name of such
partner/proprietors is
mentioned which must be prior
to 01.04.2021.)
Certificate of Fellow 5 marks
Chartered Accountant (FCA).
12 (Attach Proof)
24
TENDER DOCUMENT THE MAHENDRAGARH CENTRAL CO-OPERATIVE BANK LTD,
REWARI, THhAeRCYAAfNirmA should have its
registered Head 10 marks 10 marks
Office/Branch Office in
13 Rewari,Mahendragarh,
Narnarul
Haryana (Attach Proof)
Affidavit of Non-blacklisting 5 marks 5 marks
during last three financial
14 years (Attach Proof)
Certificate of at least 3 years’ 5 mark for 15 marks
Experience in each
15 Business.(Attach Proof)
completed
year
Audited Balance Sheet/ P&L 5 marks 5 marks
Statement for last 3 20 marks
20 marks
16 years(Attach Proof)
Proof of Successful
Conducting the Concurrent
Audit in any Cooperative 10 marks
Banks. for One
Bank
17
1 mark each
for each 1
Lac of
turnover for
Annual Turnover for last two the last two
Financial Years FY-2019-
Financial
18 20,2020-21(Attach Proof) Years
Note: Visible Photocopies of all necessary documents duly self attested must be attached for
verification of the information provided.
(Signature of the bidder)
Name and Address (with seal)
25
TENDER DOCUMENT THE MAHENDRAGARH CENTRAL CO-OPERATIVE BANK LTD,
REWARI, HARYANA
Annexure 5
Eligibility Criteria for Technical Bid
(Checklist to be enclosed with Technical bid)
We M/s have enclosed documentary evidence for fulfilling the
Eligibility in the Technical Bid and other requirement laid in the tender document.
S.No. Clause Documents required
1. Processing fee for Tender should The payment of Tender Document Fee INR
have been submitted. 1000/-(One Thousand Rupees Only) and
eService Fee Rs. 1180/-(Rupees one thousand
one hundred eighty only (Non-refundable)
would be made by eligible bidders online.
2. Earnest Money Deposit(EMD) The Payment for EMD of Rs. 10,000 (Rs. Ten
Thousand Only) would be made online by the
3. The CA Firm should existing for bidders.
The bidder shall provide the Certificate of
more than past 5 years. Incorporation for Registered Companies,
Partnership Deed for Partnership Firms/GST
Registration Certificate.
4. The CA firm must be registered Signed photocopies with the CA firm’s seal of
with the Institute of Chartered supporting documents must be enclosed.
Accountants of India (ICAI). Firm Copy of DISA Certificate of
must have DISA (Diploma in Partner/Proprietors and Firm Registration
Information System Audit) qualified proof in which name of such
Partner/ Proprietor as on 01.04.2021 partner/proprietors is mentioned which must
be prior to 01.04.2021.
5. Bidders Firm must have Fellow Copy of certificate attached as proof
Chartered Accountants (FCA) thereof.
(FCA is chartered accountant who
holds certificate of practice for more
than 5 years) Audited Balance sheet of the Bidder for each
6. The minimum Turn-over of the
bidding company during last two of the last 2 financial years.
audited financial years should be
minimum Rs.10.00 Lac per year.
7. The Firm should have positive net Audited Balance sheet and Profit & Loss
worth (measured as paid-up capital account statement of the Bidder for each of
plus free reserves) and should be the last 3 audited financial years.
profit making company for at least
two years out of the last three
audited financial years(FY2018-19,
FY2019-20 & FY2020-21)
26
TENDER DOCUMENT THE MAHENDRAGARH CENTRAL CO-OPERATIVE BANK LTD,
REWA8R.I, HARFYiArmNAmust have Experience of Signed photocopies with the CA firm’s seal of
Concurrent Audit of Co-operative work orders must be enclosed.
banks as mentioned in the
Scope of work.
9. Firm Should not have been black An affidavit as per the Annexure-2 to be
listed by any central/State submitted by bidder.
Government Department/
Organization for breach of any
applicable law or violation of
regulatory prescriptions or breach
of agreement as on date of
submission of Bid. Copy of Proof of Address attached.
10. The CA firm should have its
registered Head Office/Branch
Office in Rewari
Mahendragarh, Narnaul, Copy of the contract order/a certified letter
11. The Firm must have successfully
conducted at least one Concurrent from the concerned client confirming the
audit of any Cooperative Banks as date of engagement and successful
on date of submission of financial completion of order.
offer during last 3 years.
Any Bid failing to meet the above stated Qualification criteria shall be summarily rejected
and will not be considered for Financial Evaluation
Yours faithfully,
Authorized Signatory [In full and initials]:
Name and Title of Signatory:
Name of Bidding Company/Firm:
Address: (Affix the Official Seal of the Bidding Company)
27
TENDER DOCUMENT THE MAHENDRAGARH CENTRAL CO-OPERATIVE BANK LTD,
REWARI, HARYANA
Annexure 6
Financial Bid
Financial proposal mentioning lump sum/consolidated fees plus GST and any other taxes should be
quoted for Internal Audit as mentioned in the ‘SCOPE OF WORK’. TDS at applicable rate will be
deducted by the Bank at the time of payment of fees. GST will be paid by the Bank as per
prevailing rate and any increase in the same during the period of appointment will be borne by the
Bank and payment will be done after end of every quarter.
Financial Proposal
Yearly Fees (in Rs.)
Sr. Description
No. Fees(per year) GST (at Total Fees(per
prevailing year)
rate)
Appointment of CA Firm
for Internal Audit as
1 mentioned in “Scope of
Work”
In words :( Rupees ............................................................................................................ only)
I have gone through the quotation paper thoroughly and clearly understood the specifications,
terms and conditions mentioned in the Financial Proposal. My quoted Fees is
inclusive/exclusive of all taxes (GST).
Signature: Name of the Authorized Person
Designation:
Seal of the firm:
28
TENDER DOCUMENT THE MAHENDRAGARH CENTRAL CO-OPERATIVE BANK LTD,
REWARI, HARYANA
Annesure-7
List of all Branch & Head Office
Sr Name of branch Address of the branch Contact No
No of Branch
Railway Road Mahendergarh 08222979065
1 Head Office VPO Bawania 08222979047
VPO Ateli 08222979049
2 Bawania Railway Road Mahendergarh 08222979016
VPO Nangal sirohi 08222979035
3 Ateli VPO Satnali 08222979033
VPO Selhang 08222979055
4 HO Branch Court Road, Narnaul 08222979053
VPO Nizampur 08222979051
5 Nangal sirohi VPO Nangal Choudhary 08222979037
VPO Balaha Kalan 08222979043
6 Satnali Near DSP Office Mahendergarh 08222979019
VPO Dongra Ahir 08222979041
7 Sehlang VPO Bhojawas (Nangal
Choudhary) 08222979039
8 Narnaul VPO Akoda 08222979023
VPO Kanina 08222979025
9 Nizampur VPO Bachod 08222979059
VPO Bhojawas (Kanina) 08222979027
10 N/Choudhary VPO Gudha 08222979029
VPO Khatodra 08222979021
11 Balaha kalan VPO Nasibpur 08222979057
VPO Nangal Dargu 08222979061
12 City Mahendergarh VPO Sihma 08222979031
VPO Dhani Mamraj 08222979063
13 Dongra ahir VPO Khatoti Kalan 08222979045
14 Bhojawas (Nangal
Choudhary)
15 Akoda
16 Kanina
17 Bachhod
18 Bhojawas (k)
19 Gudha
20 Khatodra
21 Nasibpur
22 Nangal dargu
23 Sihma
24 Dhani mamraj
25 Khatoti kalan
Signature Not Verified
Digitally signed by YADAV GAJRAJ
SINGH
Date: 2021.08.03 11:47:38 IST
Location: Haryana-HR
29
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