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Union Territory Administration Of Chandigarh,Chandigarh
August, 12th 2019
Scope of work:-

    Sr.                              Service to be provided
   1.      Filling of Salary & Non Salary Return (Per quarter) i.e. Form No. 24 & Form
           No. 26 & uploading charges, if any. Filling of GST/GST TDS Return.
   2.      Filling of TCS Returns (per quarter) Uploading charges (if any)
   3.      Revise Return against Income Tax Notice (if any)
   4.      Downloading & preparation of Form No. 16 of Employees (Yearly basis)
   5.      Downloading & preparation of Form No. 16A of Contractors (per quarter)
   6.      Downloading & Preparation of Form No. 27 D (TCS) (Per quarter) and GSTR 07
           GSTR 07A
   7.      Preparation of reply against notice issued by Superintendent of GST/ Income
           Tax officer.
   8.      Preparation of reply against notice issued by Assistant/Additional
           Commissioner GST/Income Tax officer.
   9.      Preparation of appeal before Hon'ble GST Authority/ Income Tax Authority.
   10.     To appear before any Departmental Authority as Counsel for the Estate Office
           in the matter related to GST/ Income Tax/ TDS.
   11.     Filing advance ruling before GST/Income Tax Authority.
   12.     Preparation of demand notice, if any, any financial advise to be sought by the
           Estate Officer. Computation of Service Tax/GST on the amount of lease money
           GR/rent, if any, and any other statement pertaining to properties of Estate
           Office on behalf of Estate Office. Vetting of any financial statement.

          Terms & Conditions:

   1.     The Tax Consultant firm/(Chartered Accountant) should be registered
          with the Institute of Chartered Accountants of India having 5 years
          experience in the field with annual turnover Rs.15.00 Lacs for the last 3
          years (each year). The firms must have Head Office/Branch Office within

   2.     The bids (Technical & Financial) must reach in office of the Assistant
          Estate Officer U.T. Chandigarh at 3 p.m. on/before the 30.08.2019.
          The technical bid so received will be opened on the same day 3.30 p.m.
          in presence of the Committee constituted for this purpose. The financial
          bid will be opened at above date & time which will be intimated later.
          The bids received af.ter the given date and time     shall   not     be

    3.    The bids must be in sealed cover. The envelope containing bid must be
          super scribed with the subject on the top of outer envelope. The name
          of the firm must be mentioned on the envelope.

    4.    It may be delivered either by post or by hand. The bids must be
          addressed to the Estate Officer U.T. Chandigarh,  super scribing
          "Empanelment of Taxation Consultant"

    5.    In financial bid, the rate should be quoted in lump sum on per year
          basis and the rate should be inclusive of all taxes. Further, it should be
          mentioned in both words and figures.

    6.    The bid(s) can be rejected by the competent authority without assigning
          any reason.

    7.    The undersigned/committee reserves the right to verify the particulars
          furnished by the applicant. If any, information is found incorrect the bid
          is liable to be cancelled.

    8.    Conditional bids shall not be entertained.
9.     In-case of date of receiving of bids/opening of bids, declares/happens to
       be public holiday bids shall be opened on next working day.

10. In case of dispute between firm & Estate Office U.T. Chandigarh the
    matter shall be referred to the sole Arbitrator i.e. the Administrative
    Secretary/Finance Secretary U.T. Chandigarh and the decision of the
    Arbitrator i.e. the Finance Secretary shall be final and binding on both
    the parties.

11. In case of any dispute, jurisdiction of courts of U.T., Chandigarh is

12. In case of failure to complete the work within the specified period or
    violation of any terms & conditions, the performance security shall be
    forfeited and competent authority may blacklist the firm as per
    provisions of instructions issued by the Chandigarh Administration.

13. The tender, which does not conform to the requirements of the eligibility
    qualifications shall be rejected summarily, and no reason whatsoever
    shall be given to that effect.

14.     The earnest money shall be refunded to the firm on receipt of
       performance security.

15. Incomplete, conditional, telegraphic or tenders received late or without
    earnest money i.e equal to 5% of the tender amount` under the
    provisions contained under GFR Rule 170 will not be entertained.

16. The firm shall furnish a performance security in the shape of FDR/Bank
       guarantee equal to 10% of the tender amount valid for 60 days as per
       GFR Rule 171 beyond the contract period in favour of Estate Officer U.T.
       Chandigarh which is liable to be encashed, in case of breach of any of the
       terms & conditions of the agreement.

17. The performance security of the successful tenderee shall be
    refunded after the expiry of sixty days from the successful completion
    of the work.

18. In case of any force majeure, the selected firm will inform Estate Office U.T.
    Chandigarh in writing explaining the cause and seek the extension in executing the

19. The decision of the Estate Officer U.T. Chandigarh is final, in awarding the contract.

20. The firm which has been debarred/black listed by any Deptt./Autonomous body of the
      Central/State Govt./Union Territories and Municipal Corporation, Chandigarh are not eligible
      to apply. In case, this fact is established after allotment of the contract, then such contract
      will be terminated after due enquiry without any notice and in such an eventuality the
      performance security will stand forfeited.

21. Firms are required to submit an Affidavit duly attested by the Magistrate / Notary on
    the prescribed proforma (Annexure C).

22.    The successful bidder is required to sign the agreement with the office.

23.    Terms of payment:-

       The payment shall be made on quarterly basis on submission of bills.

                                                                   Assistant Estate Officer,
                                                                   UT, Chandigarh.
                                    ANNEXURE ­ `C'


         I/We____________________________________________________ being a

Partner / sole proprietor (strike out which is not applicable) of (Name & Address of

Firm)__________________________________________do                hereby    declare    and

solemnly affirm:

         a)   That the individual / firm / companies are not debarred or black-listed by

any department of Union/State Governments / Chandigarh Administration or any

autonomous bodies / Institutes.

         b)   That tenderer is duly competent to enter into contract/agreement as per

applicable provisions of Law.

         c)   And that all the terms and conditions for rendering the job are acceptable

to me / us. I/we will abide by them in letter and spirit.

Place:                                                        DEPONENT

      I/We do hereby solemnly declare and affirm that the above declarations are true
and correct to the best of my/our knowledge and belief. No part of it is false and nothing
has been concealed therein.

Date:                                                  DEPONENT
(Note: To be furnished on non-judicial stamp paper worth Rs.5/-duly attested by
       Magistrate or Notary Public)
                           TECHNICAL BID (PART "A")

1)   Name of the firm________________________________________________
     (In capital letter)

2)   Complete Postal Address:_______________________________________

     a) Telephone No.: (Off)__________________________________________

     b) Fax No.:__________ e-mail____________________________________

3)   Is the firm proprietary/Partnership/

     Public Ltd/Pvt. Ltd/Others (specify)_____________________________

4)   PAN Number:_________________________________________________

5)   Goods & Service Tax (GST) No._______________________________

6)   EMD Details: __________________________________________

7) The Earnest money in the form of Demand Draft No .______ Date _______
     Bank (Branch)________in favour of Estate Officer, UT, Chandigarh and payable
     at Chandigarh for Rs.5000/-(Rupees Five Thousand only) is enclosed.
                                                                       Yes / No

8)   The affidavit regarding non black listing is enclosed.          Yes / No

9)  Copies of experience certificate of 5 years in the relevant
    field                                                       Yes/No
10) Copies of Balance sheets duly audited by the CA showing annual turnover of
    Rs. 15.00 lacs of the last three years.
                                                Yes / No

                                                Name and signature of the

                                                    Authorized person with stamp
                            FINANCIAL BID 'B'

   1. Name of the firm:______________________________________________________
   2. Address:_____________________________________________________
   3. Telephone No./Mobile No.____________________________________

                          Service to be provided                         Rate
       Filling of all type of returns like Salaries/ Non Salaries Income
       Tax/TCS/GST/GST TDS including revise returns against
       notices, (if required) Issuance of Form No. 16, 16-A/
       27D/GSTR 07 GSTR 07A (Employees/Contractors)
 (i)   Preparation of reply against notice issued by Superintendent
       of GST/ Income Tax/TDS(if any)
 (iii) Preparation of appeal before Hon'ble GST/Income Tax/TDS
       Authority for filing advance ruling.
 (iv) Fees for appearing before any Departmental Authority i.e.
       GST/Income TAX / TDS (if any) as Counsel and Computation
       of any tax/GST/Interest Statement if any on the amount of
       lease money GR/rent.
 (v) Preparation of demand notice, if any, any financial advise to No       fee
       be sought by the Estate Officer. Convey latest will                    be
       instructions/guidelines of GST/Income Tax to Estate Officer paid
       from time to time about any imposition of taxes/ increase in
       taxes to avoid any financial loss to the ex-chequer of Estate
       Officer. Computation of any tax/GST/Interest Statement if
       any on the amount of lease money GR/rent.
 (a) Total fee from Sr. No. (i) to (iv)
 (b) Add tax, if any.
       Total (a) + (b)

* Rates should be quoted in lump sum on per year basis for Part A

* The rate should be quoted separately for each part of Part B
 Note:-This form duly filled in should be put in an envelope marked financial bid 'B'
       and name of the contract.

                                                Name and signature of the Authorized
                                                person with stamp
                       ADVERTISING TENDER NOTICE

                Sealed    bids     are   invited   from   the   registered   Tax

Consultant/Chartered Accountant in two parts i.e. technical bid and financial

bid in separate sealed cover. These two sealed cover should be contained

in   bigger     sealed     cover     super     scribing   engaging     Taxation

Consultant/Chartered Accountant. The technical bid would contain EMD

deposit for Rs. 5000/- in shape of DD in favour of Estate Officer, U.T.

Chandigarh along with the requisite documents with stamp/seal as

mentioned in "Technical Bid Part-A". The financial bid of those firms, who

qualify on the basis of technical bid criteria, would only be opened. The last

date of receipt of advertising tender in the office of the Assistant Estate

Officer will be 30.08.2019. The Scope of Work, detailed terms & conditions

& Performa for technical bid and financial bid are available on

""   and with the cashier of Estate Office. The

Mobile Number of the cashier is 9814557672 & 8968110160

                                                    Assistant Estate Officer
                                                    U.T. Chandigarh
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